===PAGE 1=== TOWN OF LUNENBURG CAPITAL PLANNING COMMITTEE October 21 , 2024 Main Floor Meeting Room Ritter Building 960 Massachusetts Ave Lunenburg, MA 01462 Present Members : Chair Peter Beardmore , Vice Chair Tom Alonzo, Clerk Matt Brenner, Member-at-large Rob Bowen, Finance Committee Representative Chris Menard 1. Call to Order The meeting opened at 6:30 PM . 2. Public Comment – committee, public There were no comments from the Committee or the public. 3. Chair ’s report Peter Beardmore states there haven ’t been any more issues related to IT. A shared folder was created that the Committee can work from. IT has not scheduled a date or time for their capital planning presentation. Peter Beardmore met with the DPR Director, and it was brought to his attention that The Massachusetts DOT has a new state rule that some vehicle efficiency and electric vehicle requirement for heavy equipment has been accelerated. These new laws will be adopted nationally in January 2027, but Massachusetts has accelerated the adoption to 2025. This will create a hardship to obtain heavy equipment vehicles because they are already unavailable and when available they are much more expensive than today ’s equivalent. This notice was passed to Representative Ku shmerek an d was informed last week that this h as been postponed by 1 year and will go into effect January 2026. 4. Review and approve minutes The previously submitted minutes were circulated to the Committee, and they are anticipated to be approved at the next meeting. 5. Capital request presentations a. Schools Superintendent Dr. Kate Burnham provided the presentation. The below projects are listed in priority order and voted on by the School Committee at their meeting on September 4 th . FY26 Capital R equest s 1. A f easibility study for the entry and driveway expansion at the P rimary S chool . This is estimated to cost $30,000. This will include a designer to complete a feasibility study of the M ass A ve . entry and a review of ===PAGE 2=== any environmental limitations due to wetlands. An assessment will be completed of the current parking capacity ex pansion fo r the driveway, driveway parking to the school facility, evaluation of emergency access of P olice, F ire, EMT vehicles . 2. D esigner services for playground equipment. This is estimated to cost $ 30,000. The funds would allow a contract for a playground designer along with stakeholders to develop a new age appropriate inclusive and accessible playground for students at the P rimary S chool. 3. Replacement of hot water tank at Turkey Hill Elementary S c hool estimated at $20,000. Chris M enard questions if there would be any state funding available. Dr. Kate Burnham states this kind of project is currently not on their accelerated repair projects that were deemed eligible. 4. Generator and generator deck for the Primary School quoted price of $141 ,896. Currently there is no generator, and this is r unning a risk of freezing water lines and losing items in fridge and freezers . Peter Beardmore confirms there is also a high rate of power outages in that area in Lunenburg. All the systems are being taxed in that building due to not having a generator. 5. Primary School window safety film was estimated to cost $26,865. 6. The replacement of the security camera is estimated to cost $ 40,000. This will replace the current box as well as add an additional box. Chris Menard questions if this security system will be the same or different as the system the town is currently putting in. Dr. Kate Burnham is unsure. 7. Middle High School window safety film quoted at $33,215. 8. A utility p ickup truck with a plow quoted price of $ 64,7 80. This would be a Ford F 350 with plow and utility storage. This will replace the 2005 F ord dump truck that was r eceived from the DPW in 2022 . FY27 Capital Request s ( not in priority order ) 1. Primary S chool expansion project including the construction work . 2. Primary S chool age appropriate and accessible playground equipment . Includes removal of existing equipment and installing new equipment. Chris Menard suggests Dr. Kate Burnham speak with Chris Ruth about the estimated quote they received. 3. Development and plans for gas condensing boilers at the Primary S chool . The estimated cost is $ 30,000 . ===PAGE 3=== 4. Phase 2 of the mini splits . Units have been installed during phase 1 . Grants were submitted through G reen C ommunities and a rebate was received from Un itil . 5. Turkey H ill E lementary S chool classroom mini splits . Dr. Kate Burnham anticipates applying for funding through G reen C ommunities. Tom Alonzo is concerned about the efficiency and cost of electricity. 6. Middle H igh Sc hool turf field and complex estimated to cost $ 920,000. This would include fixing the hardscape and the drainage in the hill behind the bleacher and under the press box. It will cost an additional $ 500,000 to replace the turf and track. 7. Middle H igh S chool auditorium booth audio up grades . The estimated cost is aro und $ 44,000 . 8. Installation of key card system at Middle H igh S chool , concession stand and field house . FY28 Capital Requests 1. Primary S chool gas condensing boiler replacement s. The Green Communities Committee is reviewing grant possibilities. 2. Complete window replacement at Turkey H ill. FY29 Capital Request 1. Pickup truck with plow to replace the 2012 F ord F 250 Chris Menard questions what the trucks are used for. Dr. Kate Burnham states they are used for plowing, moving materials from buildings , and ground maintenance . FY 30 Capital Requests 1. Installation of new w indows at Turkey Hill. 2. Replacement of wall mounted projectors in all the classrooms and common areas at the Middle H igh S chool . 3. Network firewall replacement is estimated to cost $ 80,000 . FY 31 Capital Requests 1. D istrict wide phone system upgrade. By the year 2031 the phone system product currently used will no longer be supported. 2. Renovation or new build of Turkey Hill School. FY 33 Capital Request 1. Lawnmower replacement is estimated to cost $ 55,000 . FY 34 Capital Request ===PAGE 4=== 1. The Primary S chool and the roof mechanicals will be reaching end of life . There will need to be an engineering estimate and the replacement of the roof mechanicals. Tom Alonzo asks what the status of the capital projects that were previously approved Dr. Kate Burnham provide d the below updates: - The window film at Turkey H ill is 98% complete . They are awaiting replacement of some large glass panes because they were cracked. - There was a meeting last week with the architects to discuss the exterior door replacement at Turkey Hill. T he y estimate d the door replacement including labor to cost over $ 150,000. T om Alonzo suggests the possibility of using ARPA funding. - Turkey H ill fire alarm system in process . -Security and access projects for Turkey H ill will be going out to bid in mid-November . - Phase 2 mini splits at the P rimary School are being reviewed for grant possibilities through Green Communities. - The engineering assessment and ADA study of Turkey H ill has received 7 bids. They anticipate awarding the bid on October 30 th . - A feasibility study of the t urf field has been completed using ARPA funds. - Phase 1 of the ac mini splits at the Primary S chool has been completed. 5. Discuss draft town fiscal policy manual Peter Beardmore printed out and provided edits and notes from himself and Rob Bowen . This Includes references to actual bylaws and policies. The intent of this document is for it to be adopt ed as the new policy. Rob Bowen states there is contradictory information in this document and the new policy. Peter Beardmore stated that this manual is intended to be a replacement for the current policy. Tom Alonzo is not comfortable reviewing and Rob Bowen believes someone needs to be hired as opposed to each different Committee submitting their edits. Tom Alonzo believes the response should be that there are conflicting components in the policy versus bylaws a n d charters . Matt Brenner questions if this will be well maintained as bylaws change. Peter Beardmore will communicate t o the Interim To wn M anager what the C ommittee has discussed, and Tom Alonzo will bring the general conversation to the Select Board. ===PAGE 5=== 6. Review schedule, topics for future meetings October 23- Facilities Director Presentation November 4 – DPW and Fire Presentations Tom Alonzo questions when the IT department will respond to schedule their meeting. 7. Public Comment – public, committee There were no comments from the public or the Committee. 8. Adjourn There was a motion to adjourn by R ob B owen, seconded by C hris M enard . A ll in favor. The meeting closed at 8:08 PM .