===PAGE 1=== TOWN OF LUNENBURG CAPITAL PLANNING COMMITTEE November 4, 2024 Lower Floor Meeting Room Ritter Building 960 Massachusetts Ave. Lunenburg, MA 01462 Present Members: Chair Peter Beardmore, Vice Chair Tom Alonzo, Clerk Matt Brenner, Member-at-large Rob Bowen, Finance Committee Representative Chris Menard 1. Call to Order The meeting opened at 6:31 PM. 2. Public Comment – committee, public There were no comments from the Committee or public. 3. Chair ’s report Peter Beardmore forwarded the presentations for tonight ’s meeting to the Committee earlier today . Peter Beardmore also received the updated presentation with the corrected numbers for the school presentation 4. Review and approve minutes There were no minutes to review . 5. Capital request presentations a. IT Casey Chisholm, I.T. Director, provided the capital request presentation. FY26 Capital Request (no requests) FY27 Capital Request Priority 1: Eagle House network equipment has not been upgraded in 10 years. This will improve the security in town and allow for faster troubleshooting with the new equipment. The cost for f irewall and the access points for the infrastructure is estimated to cost $ 16,000 . Priority 2: Replacement of network equipment s and access points for Ritter Building, DPW, Public Safety and Town Hall is estimated to costs $ 32,000 . The lifespan of a ccess points for switches and firewalls is between 5-8 years. ===PAGE 2=== C asey Chisholm has previously used the community compact grant for firewalls . Currently that grant is available every 2 years. Matt Brenner questions how likely we are to get full coverage by the grant. Casey Chisholm is aware of results from 7 grant rounds from other towns. Out of 7 applications there was only 1 that was denied. The g rant typically opens in November and are due in December then approved by Jan u ary/February. Tom Alonzo asks if Wi-Fi 6 is enabled at the current access points. Casey Chisholm confirms they have the capacity, but they aren ’t turned on because of compatibility issues. It will get turned on once they are comfortable knowing everything else in the environment/space is ready. Tom Alonzo asks the speed that the desktops are connecting at. Casey Chisholm believes it ’s a gig. Tom Alonzo questions why some employees don ’t have the license access that ’s needed. Ma n y employees are working off web applications instead of desktop applications. Carter Terenzini has confirmed they are going through the process and just approved 8 additional full licenses. b. Fire C hief Patrick Sullivan provided the capital request presentation for the Fire Department . F Y 26 Capital Request -Replace Car 2 ( Duty Officer/Fire Prevention Vehicle) - $75,000 Currently, this car has around 100,000 miles and has typical wear and tear. This car is used to respond to all ambulance calls with the shift commander, fire prevention, inspection, and transportation to the fire academy classes. FY27 Capital Request s - Replace Squad 3 estimated to cost - $ 1 ,433,000 - Replace Car 1 (Chief ’s Vehicle/Command car) - $ 103,590 FY28 Capital Request s - Replace Res c ue 2 - $ 615,850 EMS is currently averaging 1,200 calls per year. These vehicles are kept for 10 years, 5 years on the front line and 5 years as back up. C hief Patrick Sullivan is suggesting these vehicles be kept for 12 years, 4 years front line, 4 years back up, 4 years reserve . - Replace M1 - $ 126,928 ===PAGE 3=== Currently this truck is in good condition with low mileage. There has been discussion about converting it into a brush truck. Peter Beardmore questions what the truck is being used for. C hief Patrick Sullivan states it is used as a pickup hose, sec ondary inspectional vehicle, plowing . FY29 Capital Request - Replace E ngine 2 C hassis - $ 153,100 FY30 Capital Request - Replace Car diac Monitor - $ 40,000 Currently the department has 2, one in each ambulance. FY31 Capital Request - Replace 2 nd Cardiac Unit - $ 40,000 FY32 Capital Request -Replace 2019 Am bulance - $ 837,904 FY33 Capital Request - Replace Engine 5 (Heavy Duty Brush Truck/Pumper) - $ 996,765 FY 3 4 Capital Request (no requests) FY35 Capital Request -Replace Engine - $ 1 ,418, 794 FY36 Capital Request - Replace 2025 Ambulance - $ 1, 139,957 Tom Alonzo questions why radios weren ’t listed under any year. C hief Patrick Sullivan has provided Carter Terenzin i with a list of possible requests that can be fulfilled with ARPA funds. This includes 12 more portable radios and air packs. c. DPW The presentation was provided by DPW Director, Bill Bernard. The public works dept encompasses highway, cemetery, sewer and vehicle maintenance divisions, maintain s roads, trains, bridges and sewer infrastructure . DPW a lso manages the highway division maintenance, roads, drainage, st orm water, trees, roadside vegetation, and winter operations. Fleet maintenance takes care of DPW vehicles, police and fire. FY26 Capital Requests - 6 W heel D ump T ruck with S alt S preader and P low Bill Bernard received an estimated this week of $401,000. Tom Alonzo stat e s there are 4 trucks on order that are expected to be delivered this year, but they have been operating effectively with 2 trucks for the last 2 years. - Compact B ackhoe - $ 1 15,000 ===PAGE 4=== - Utili ty T ruck - $ 70,000 - Catch B asing C leaning T ruc k - $ 200,000 Chris Menard questions the ratio of staff to equipment. - North C emetery E xpansion - $ 5 0 ,000 T here are 100 plots between N orth and S outh cemetery remaining. There are areas available for expansion, but they will need to level trees and put in a roadway. Chris Menard questions how much is in the cemetery sale of lots fund. Bill Bernard states $200,000. - Repave R oadways in N orth C emetery - $ 225,000 FY27 Capital Requests -Replace existing F ront- E nd L oader - $ 290,000 Bill Berna rd rented a loader for $5,000 a month for a total of 4 months. - Replace 1 T on D ump T ruck - $ 70,000 - Town Wide Tree Survey - $ 50,000 - Design for New West Townsend Road Drainage Improvements - $ 100,000 - Design C ost for R eplacing E xisting S alt S hed F rame - $ 75,000 - South Cemetery Roads Paving - $ 100,000 FY28 Capital Request s - Re pla ce of 1 T on T ruck - $ 72,100 - Design C ost for Northfield Road Culvert - $ 90,000 - Construction C ost for S alt S hed - $ 600,000 - Construction C ost of New West Townsend Road Drainage Improvements - $ 400,000 FY29 Capital Requests - Replace 2 1- T on U tility T ruck with Plow - $ 1 5 0 ,000 - Construction C ost for Northfield Road Culvert - $ 300,000 - Placeholder for Design/Permit of Drainage Improvements - $ 90,000 FY30 Capital Requests - Replace Asphalt Roller - $ 35,000 - Replace Brush C hipper - $ 60,000 - Placeholder for FY 29 C onstruction of Drainage Improvements - $ 400,000 - Placeholder for Design/Permit of Drainage Improvements - $ 90,000 FY31 Capital Requests - Replace B ackhoe /Loader - $ 200,000 - Replace L arge 6- W heel Dump/Spreader/ Plow Truck - $ 410,000 - Replace 1- T on Dump/Plow Truck - $ 75,000 ===PAGE 5=== - Placeholder for FY30 C onstruction of Drainage Improvements - $ 400,000 - Placeholder for Design/Permit of Drainage Improvements - $ 90,000 FY32 Capital Requests - Road Sweeper - $ 400,000 - Replace 6- W heel D ump/ S preader/ P low T ruck - $ 415,000 - Replace Cemetery Lawn Mower - $ 20,000 - Replace DPW Lawn Mower - $ 20,000 - Placeholder for FY31 C onstruction of Drainage Improvements - $ 400,000 - Placeholder for Design/Permit of Drainage Improvements - $ 10 0,000 FY 33 Capital Requests - Placeholder for FY32 C onstruction of Drainage Improvements - $ 400,000 - Placeholder for Design/Permit of Drainage Improvements - $ 10 0,000 FY34 Capital Requests - Replace 1 -T on Dump/Plow Truck - $ 75,000 - Replace ¾ Ton Pickup Truck with Plow - $ 65,000 - Placeholder for FY33 C onstruction of Drainage Improvements - $ 400,000 - Placeholder for Design/Permit of Drainage Improvements - $ 100,000 FY35 Capital Requests -Replace ½ Ton Crew Cab 4x4 Pickup - $ 65,000 - Placeholder for FY34 C onstruction of Drainage Improvements - $ 400,0 0 0 - Placeholder for Design/Permit of Drainage Improvements - $ 100,000 Tom Alonzo questions if projects such a s bridges and culverts will be included in the storm water utility program . Bill Bernard doesn ’t believes biggest projects like those would not be handled in the utility bill. 6. Review schedule, topics for future meetings All capital presentations have been completed. The next task is to take those requests and put them in order of priority. That list will then be sent to the Town Manager before the end of the calendar year. Rob Bowen is requesting a list of all the capital projects that have not been completed. Peter Beardmore will create an excel spreadsheet and a Google share drive with all the presentations. Peter Beardmore requests that each member rank the projects in their priority order. Peter Beardmore suggests possible future meeting dates of November 13, November 18, December 2 and December 16 . The n ext meeting is scheduled for November 13 th via zoom at 7 PM. ===PAGE 6=== 7. Public Comment – public, committee There were no comments from the Committee or the public. 8. Adjourn There was a m otion to adjourn by Tom Alonzo, seconded by M att B renner. The meeting closed at 9:11 PM.