===OCR macOS Vision===
===PAGE 1===
Town of Lunenburg
Finance Committee:
Mark Erickson, Chairman
Brian Laffond, Vice-Chairman
Martha McDonald, Secretary
John Male
Barbara Reynolds
17 Main Street, P.O. Box 135
Lunenburg, MA 01462-0135
978.582.4139
FAX 978.582.4148
Lunenburg Finance Committee
Minutes
September 22, 2011
Location:
Present:
Absent:
Also Present:
Town Hall
Mark Erickson, Brian Laffond, Barbara Reynolds
John Male, Martha McDonald
Kerry Speidel, Scott Gile
Meeting called to order by the Chairman at 7:33 PM
Minutes
•
No minutes were available for approval
3) Committee Reports - We will establish a different rhythm: Provide opportunity to update Committee, not necessity.
• Library - BR reported that:
There is an opening for a P/T (8 hr / week) person.
FY11 came in under budget.
Using the library, you can download up to 3 songs per week for free.
The Semi-annual Book and Bake Sale is scheduled for October 1, 2011
• Montachusett Regional Vocational Technical High School - BR reported that:
Lunenburg Superintendent Calmes is investigating implications (including cost of "buy-out") of
withdrawing from Monty Tech and joining Nashoba Valley Regional Vocational Technical High School
(including cost of "buy-in").
School Regionalization Committee is meeting to determine educational implications of such a move.
•
Service Level Team - ME reported that: They plan to meet at 7:00 p.m. on September 27, 2011 at the Ritter Building.
4) New Business -
• Pavement Management Plan presentation was postponed until more committee members are available.
• Town Manager Updates - KS presented:
Final Report on FY11 (see Attachment)
Draft Calendar (see Attachment)
Update on Town Hall Renovations (see Attachment)
Update on finishing 2 Paving Projects:
• Lancaster Avenue is complete
• New West Townsend Road from Fitchburg line toward Townsend will be done shortly
5) Next meetings
- October 6, 2011 for special meeting on Regional Dispatch
- October 13, 2011 for Regular meeting with presentation from Green Energy Task Force
- October 18, 2011 to hear the 5 Year Plan presentation by the Town Manager
- October 27, 2011 for Regular meeting with presentation on the Pavement Management Plan
6) Adjournment- BR made motion to adjourn at 9:30 p.m., BL seconded, all approved
Minutes respectfully submitted by Brian Laffond
RECEIVED & FILED
JAN 30 2012
LUNENBURG Pagenori
CLERK OFFICE
===PAGE 2===
Toton of Lunenburg
978-582-4144, FAX 978-582-4148
BOARD OF SELECTMEN
17 Main Street PO Box 185
Innenburg MA 01462-0135
David J. Matthews, Chairman
Thomas A. Alonzo, Vice-Chairman
Carl "Ernie" Sund, Olerk
Steven M. deBettencourt, Mbr.
Paula Bertram, Mbr.
Office Hours
Mon, Wed, Tha. 8:00 AM - 4:00 PM
Tues, 8:00 AM - 6:30 PM
Fri. 8:00 AM -12:30 PM
INCORPORATED
Kerry A. Speidel
Town Manager
Laura Williams
Chief Admin. Asst.
MEMORANDUM
To: Board of Selectmen
KAS
From: Kerry A. Speidel, Town Manager
Date: September 13, 2011
Subject: FY2011 Budget Close Out
Please accept this communication as my final report on FY2011 activity.
Revenues
Total revenues for FY2011 came in at $27,356,270.72, which was $117,496 or 0.43% short of
the projection. Real Estate Tax collections remain strong, at $17,691,058, which represents a
collection rate of 98.93%. The uncollected amount at year-end of $191,375 was offset by
strong collections of past due Real Estate Taxes in the amount of $228,736.
Local Receipts came in $112,085, or 3.36%, short of the $3,339,522 projection. This was due to
a lower than anticipate collection of: Motor Vehicle Excise Tax; Fees & Fines; School
Department Revenue; Penalties & Interest; and Investment Income. Of particular importance
are the lower than anticipated collections of Motor Vehicle Excise Tax; School Department
Revenue; and Interest Income.
The estimate used for Motor Vehicle Excise Tax collections was $1,213,066, while collections
were $1,179,520, or $33,546 less than anticipated. On May 31, 2011, the Town received notice
of two commitments, totaling $71,561.76. These bills were processed and issued on June 3,
2011, and due on July 3, 2011, or not until FY2012. Commitment #3, which included nearly all
the billing amount, would typically be issued and due within the same fiscal year. A stronger
effort needs to be made to ensure that this billing is issued timely.
The estimate used for School Department revenue was $110,000, while collections were
$83,634, or $26,366 less than anticipated. In FY2011, the School Department offered one less
classroom for its Pre-K program, resulting in the decrease in tuition receipts. The
===PAGE 3===
Superintendent has provided a revised estimate of tuition receipts for FY12 and a projection for
FY13. This is either a permanent, or long-term, change which needs to be recognized in
estimating revenues.
The estimate used for Investment Income was $50,000, while collections were $22,392. The
Town continues to have fewer idle funds to invest year over year and investment rates for legal
investments are very low. This estimate has been consistently lowered each year for the past 3
years, and based upon current performance, must once again be lowered. It may be necessary
to adjust this estimate for FY12 prior to setting the Tax Rate.
On the positive side, our Building Permit receipts, including Gas, Electrical & Plumbing.
remained strong at $15,422, or about 6%, over the original estimate. However, this in and of
itself, creates an expenditure issue which will be discussed further in the Expenditures section
of this memorandum.
State Aid came in at $38,386 less than anticipated, based upon the Cherry Sheet. The net
decrease is related to adjustments to Choice and Charter Assessments and Reimbursements,
offset by a minor increase in the amount received for Quinn Bill and Exemptions. Attached you
will find additional documentation on how Choice and Charter Assessments and
Reimbursements are calculated. The main issue for budgeting purposes is that we assume
100% collection of State Aid, as we are required to do, but Choice and Charter Assessments and
Reimbursements are based upon projected enrollment; which is then updated to reflect actual
enrollment, with final payments adjusted, often resulting in a net shortfall.
Expenses
After all FY2011 bills were paid, and the appropriate encumbrances were made to account for
work in progress, all departments turned back a total of $145,785, after accounting for final
year end transfers. Of this amount, a total of $117,164 being turned back is unexpended
Unemployment Expense which was made as a "supplemental" appropriation from the
Stabilization Fund. The remaining turn back of $28,621 is made up of a turn back from the
School in the amount of $4,441 and $24,180 from all other municipal departments.
On July 12, 2011, you approved a series of transfers to cover overages in both the Police and
Fire Departments. The final set of transfer requests total$10,859.75 and are needed to cover
overages in Plumbing Inspection and Central Purchasing. A total of $5,185.99 is needed to
cover town-wide Telephone Expenses in FY11. The original appropriation of $30,000 was
insufficient to meet the expense, which was $38,699.20. Honestly, this was a mistake I should
have caught earlier; however, we had a number of bills which were not timely processed,
resulting in understated year-to-date expenditures. Total telephone charges for FY10 and FY09
were $42,595.15 and $39,440.11 respectively. The difference between to total overage of
$8,699.20 and the transfer request of $5,185.99 is covered by under-expenditures in other line
items within the Central Purchasing group.
===PAGE 4===
A total of $4,996.66 is needed to be transferred to close the deficit in the Plumbing Inspector's
budget. In order fully understand this transfer request, we need to review the budget activity
of the Gas, Plumbing and Electrical Inspectors.
FY2011
Budget
7,500 $
Gas Inspector
Plumbing Inspector
(S0'
j%a
$
FY2011
Actual
8,440 $
Variance
(940)
7,500 $
12,710 $
(5,210)
Electrical Inspector
525%
$
17,500 $
24,882 $
(7,382)
Each of these inspectors receives a percentage of the fee collected rather than a flat fee, which
is typical and was negotiated by the Board of Selectmen many years ago. Therefore, as total
permit receipts increase, so does the fee paid to the Inspector. The overage in Electrical
Inspection was noted earlier in the fiscal year and addressed already addressed through a
transfer. At that same time, overages to the same extent were not anticipated in either the Gas
or Plumbing Inspections lines, however, as you can now see, that assumption was in error. As
mentioned above, a total of $4,996.66 is needed to close the deficit, with the balance being
made up through under-expenditures in other lines within the total appropriation group.
The remaining 3 transfers are minor, but are needed as I do not have the authority to make
transfers between different appropriation groups.
Based upon the results of FY2011, I will review our budget for FY2012 and prepare any
necessary changes for presentation at Fall Town Meeting.
5
===PAGE 5===
•
CHAPTER 44 § 33B TRANSFERS
NAME OF APPROPRIATION FUNDS ARE TRANSFERRED FROM | AMOUNT | NAME OF APPROPRIATION FUNDS ARE TRANSFERRED TO
Tax Collector's Administration
Tax Collector's Administration
Tax Collector's Administration
Town Accountant
Council on Aging
Lunenburg Public Library
Legal Expenses
Veterans Benefits
$
4.28
$ 520.82
$ 4,436.20
$
560.46
$ 1,486.79
$ 2,338.84
$ 1,360.36
$ 152.00
Principal - Loans
Administrative Fee - Loans
744,44646 Plumbing Inspector
Plumbing Inspector
Central Purchasing
$5,185.19
Central Purchasing
Central Purchasing
Band Concerts
total:
12,8577F
David Mathows, Chaimif Board of Selection
Mark Erickson, Chairman - Finance Committee
DATE
DATE
===PAGE 6===
Tax Levy (Net of Overlay)
Overlay (B/S)
Tax Liens
Local Receipts
State Aid (Less Offsets)
Chapter 70
Charter Tuition Assess Reimb
School Transportation
Lottery
Police Career Incentive
Exemptions
MSBA Reimbursement
State Owned Land
Veterans Benefits Reimbursement
Zoning Incentive Payment
Subtotal
C/S overestimates (FB)
Free Cash Appropriation (FY11 Budget)
Free Cash Appropriation (CPF)
Free Cash Appropriation (Police Detail Fund)
Teachers Deferral (FB)
Overlay Surplus
Unexpended GF Articles (FY10)
Unexpended GF Articles (Art 7 11/30/10 Cruisers & FY11 Budget)
Municipal Relief Aid
Subtotal
Special Revenue Funds
CPF intrafund transfer
Enterprise Funds
Enterprise Funds - Retained earnings
C/S Offsets
Transfer from Stab to Trash Enterprise
Transfer from Stab to Gen" Fund
Transfer from Sale of Real Estate to CPF
Trans from Sewer Betterment Fund (Meadow Woods Sewer FY10)
Meadow Woods Water Betterment - FY10
Grand Total
To adjust to General Fund Revenue per Munis report
Enterprise Funds
Enterprise Funds Retained Earnings
C/S Offsets
CPF intrafund transfer
Unexpended GF Articles (FY10)
Unexpended GF Articles (FY11)
Meadow Woods Sewer & Water (FY10)
Overlay Surplus (FB)
Transfer from Sale of Real Estate Revolving to CPF
Free Cash Appropriation (FB)
Teachers Deferral (FB)
MSBA Reimbursement
Overlay (B/S)
Revenues per Munis Report
FY 11 REVENUES BUDGET/ACTUAL thru 6/30/11
[BUDGET (11 RECAP) 5/7/11 STM ADJ ADJUSTED TOTAL ACTUAL
S17.882,433.00 517.691.057.89
$124,378.48
..$124,378.48
$119.992.49
$228.736.20
$3,227,436.70
$4,498,396.00
$66,038.00
$0.00
$894,449.00
$5.914.00
.. 857,429.00
$559,057.00
$46,150.00
$0.00
$0.00
S27.473.766.48
$0.00
$149.557.51
$85,283.49
$5.000.00
$0.00
32340299
$0.00
$27.748.629.88
$4,498.396.00
S4.498.396.00
$66,038.00
$25.068.00
$0.00
$0.00
$894,449.00
$5,914.00
$894,449.00
$6,254.44
$57,429.00
$59.673.00
$0.00
$559,057.00
*$559,057.00
$46,150.00
$46.150.00
$0.00
$0.00
$0.00
SO.00
$0.00|
S27,473.766.48 |S27,356,270.72
$0.00
$0.00
$149,557.51
$149.557.51
$85,283.49
SB5,283.49
$5,000.00
$5.000.00
30.00
$0.00
$0.00
$0.00
$13,409.89
$13,409.89
$21.612.51
$21.612.51
$0.00
$0.00
$0.00
$27,748,629.88
S27.631.134.12
$103 938.16
$847,493.55
$92,001.71
$413,943.00
$0.00
$213,252.00
$51,252.14
$93,164.00
$62.781.00
$29.626,455.44
$0.00
$103 938.16
$103,938.16
$847,493.55
$894.405.84
$92,001.71
$92,001.71
$413,943.00
$391,684.31
$0.00
$0.00
$213,252.00
$213,252.00
$51,252.14
$51,252.14
$93,164.00
$93,164.00
$62.781.00
$62,781.00
$29,626,455.44 $29,533,614.28
(5191.375.11) 98.93%
$228.736.20
(S112,085.30)
- $0.00
100.00%
($40,970.00)
37.96%
$0.00
$0.00
100.00%
$340.44
105.76%
$2.244.00
103.91%
$0.00
$0.00
100.00% [includes $59,959 prior year revenue applied to excludable debt
$0.00
100.00%
$0.00
$0.00 |
(S117.495.76)]
99.57%
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
(S117,495.76)]
99.58%
$0.00
$46.913.29
$0.00
($22.258.69)
$0.00
$0.00
$0.00
$0.00
$0.00
(592,841.16)
105.54% Water/Sewer/Solid Waste
94.62% $370,139 Choice Revenue/$8,924.84 School Lunch/$12,62047 Library Stato Aid
99.69%
(S894,406.84)
($92,001.71)|
(S391,684.31) Special Revenue Funds
(S103,938.16)
(S13,409.89)
($21.612.51)
(S155,945.00)
$0.00
($51.252.14))
($239.841.00)
$0.00 Fund Balance Account
(359,959.00) Fund Balance Account
(S119,992.49)
[S27,389,571.23
11REVEMIIES RIDET TO ACTUAl (210/13/2011
===PAGE 7===
MOTOR VEHICLE EXCISE
OTHER EXCISE-FARM
PAYMENT IN LIEU OF TAXES
PENALTIES/INT TAXES & EXCISE
FEES
DEPT. REVENUE-SCHOOL
DEPT. REVENUE-CEMETERIES
DEPT. REVENUE-OTHER
LICENSES & PERMITS
SPECIAL ASSESSMENTS
FINES & FORFEITS
INVESTMENT INCOME
ROLL BACK TAXES
FOREST TAX
SUBTOTAL
LOCAL OPTION MEALS TAX
SUPPLEMENTAL TAX - NEW CONSTRUCTION
PREMIUM/INTEREST SALE OF BONDS
TRAINING REIMBURSEMENT - POLICE DEPT
MEDICAL RECORDS REQUEST - COMM OF MASS
FEMA FLOOD REIMBURSEMENT
PRIOR YEAR FEDERAL REIMBURSEMENT
COWDREY NATURE BOOKLET
CLASS ACTION SUIT-UNSOLICITED FAXES
RENTAL OF OFFICE SPACE - BENSON
TEMPORARY EASEMENT
BALANCE OF 275TH ANNIVERSARY FUND
WRITE OFF ADJUSTMENT
CERTIFICATE OF REDEMPTION
MASS INDUSTRIAL ACCIDENTS REFUND
COMM OF MASS ABANDONED PROPERTY
MEDICAID REIMBURSEMENT
CLOSE OUT OF DRIVER ED ACCT TO GEN'L FUND
CONSTABLE FEES
HOMESTEAD FILING FEE
PRIOR YEAR REIMBURSMENT
SALE OF TOWN EQUIPMENT
TRANSFER FROM SEWER ENTERPRISE
TRANSFER FROM SEWER BETTERMENTS®
SEPTIC LOAN REVENUE
MEADOW WOODS WATER BETTERMENT P & I
GRAND TOTAL
LOCAL RECEIPTS - BUDGET VS ACTUAL FY2010/FY11 BUDGET
PER FY11 PROJECTION
ACTUAL JUNE 11
$1,213,066.00
$1,600.00
$146,000.00
$142,000.00
$110,000.00
$8,000.00
$250,000.00
$300,000.00
$33,000.00
$44,000.00
$50,000.00
$2,297,666.00
$60,000.00
$25,000.00
$50,000.00
$2,432,666.00
$30,715.00
$802,490.00
$10,872.00
$62,779.00
$3,339,522.00
$1,179,519.65
$ VARIANCE
BUDGET/ACTUAL
($33,546.35)
$1,606.50
$132,512.77
$129,553.84
$83,633.90
$4,200.00
$265,422.05
$302,867.40
$31,907.77
$32,371.00
$22,391.57
$0.00
$2,185,986.45
$65,308,66
$23,947.19
$30.00
$43,952.62
$450.00
$13.89
$2,214.59
$19,710.86
$51.00
$35.00
$631.00
$2,342,331.26
$30,715.00
$802,490.00
$10,872.00
$41,028.44
$3,227,436.70
$6.50
($13,487.23)
($12,446.16)
($26,366.10)
($3,800.00)
$15,422.05
$2,867.40
($1,092.23)
($11,629.00)
($27,608.43)
($111,679.55)
$5,308.66
($1,052.81)|
$30.00
$43,952.62
$450.00
$13.89
$2,214.59
($30,289.14)]
$0.00
$51.00
$35.00
$631.00
(590,334.74)
$0.00
$0.00
$0.00
($21,750.56))
($112,085.30)|
% CHANGE
BUDGET/ACTUAL
97.23%
100.41%
90.76%
91.24%
76.03%
52.50%
106.17%
100.96%
96.69%
73.57%
44.78%
95.14%
39.42%
96.29%
100.00%
100.00%
100.00%
96.64%
===PAGE 8===
Changes in Choice/Charter Tuition Receipts and Assessments
Charter Tuition Assessments
Original Cherry Sheet Estimate
$325,360.00
#of Pupils
30
Actual Charges
$259,434.00
#of Pupils
25.4
Variance
$65,926.00
Original estimates are based upon pre-enrollment data as of March 15th of the prior fiscal year. These amounts are
adjusted to reflect actual enrollment as of October 1st of the current fiscal year.
Choice Tuition Assessments
Original Cherry Sheet Estimate
# of Pupils
$284,958.00
51.7
Actual Charges
$355,494.00
#of Pupils
57.3
Variance
($70,536.00)
Original estimates are based upon prior year tuition rates and enrollment. These amounts are adjusted to reflect actual
enrollment figures from receiving districts in April of the current fiscal year.
Charter Tuition Reimbursements
Original C/S Tuition Reimbursement
$39,759.00
# of Pupils
Actual Revenue
30
$3,262.00
#of Pupils
25.4
Variance
($36,497.00)
Municipalities receive 100% of the increase in tuition from the prior fiscal year, 60% of the increase in tuition from two
years prior and 40% of the increase in tuition from three years prior. The original increase from FY10 to FY11 based on
estimated tuition was $36,496. There was actually a decrease from FY10 to FY11 in the amount of $23,820.00 and
therefore no 100% reimbursement.
Original C/S Facilities Aid Reimbursement
$26,279.00
# of Pupils
30
Actual Revenue
$21,806.00
#of Pupils
25.4
Variance
($4,473.00)
A capital facilities component is added to a charter school's average cost per pupil. A statewide average of what districts
paid in the prior fiscal year for both principal and interest on land and buildings is added to the average cost per pupil.
The number of pupils decreased from the original estimate of 30 to 25.4.
School Choice Revenue (Special Revenue Fund)
Original C/S Tuition Reimbursement
$393,693.00
# of Pupils
70.9
Actual Revenue
$370,139.00
# of Pupils
66.3
Variance
($23,554.00)
Original estimate based upon actual enrollment from the prior fiscal year. School districts report changes in enrollment as of April
Ist of the current fiscal year.
===PAGE 9===
C.S. 1-ER
Commonwealth of Massachusetts Department of Revenue
NOTICE TO ASSESSORS OF ESTIMATED RECEIPTS
General Laws, Chapter 58, Section 25A
LUNENBURG
FY2011
A. EDUCATION:
Distributions and Reimbursements:
1. Chapter 70
2. School Transportation Chs. 71, 71A, 71B and 74
3. Retired Teachers' Pensions Ch. 32, s. 20 (2) (c)
4. Charter Tuition Reimbursements Ch. 71, s. 89
Offset Items - Reserve for Direct Expenditure:
5. School Lunch 1970, Ch. 871
6. School Choice Receiving Tuition Ch. 76, s. 12B, 1993, Ch. 71
Sub-Total, All Education Items
B. GENERAL GOVERNMENT:
Distributions and Reimbursements:
1. Unrestricted General Government Aid
2. Local Share of Racing Taxes 1981, Ch. 558
3. Regional Public Libraries Ch. 78, s. 19C
4. Police Career Incentive Ch. 41, s. 108L
5. Urban Renewal Projects Ch. 121, ss. 53-57
6. Veterans' Benefits Ch. 115, s. 6
7. Exemptions: Vets, Blind, Surviving Spouses & Elderly
Ch. 58, s. 8A; Ch. 59 s. 5
8. State Owned Land Ch. 58, ss. 13-17
Offset Item - Reserve for Direct Expenditure:
9. Public Libraries Ch. 78, s. 19A
Sub-Total, All General Government
C. TOTAL ESTIMATED RECEIPTS, FISCAL 2011
4,498,396
66,038
8,112
393,693
4,966,239
894,449
5,914
57,429
46,150
12,138
1,016,080
5,982,319
===PAGE 10===
C.S. 1-EC
Commonwealth of Massachusetts Department of Revenue
NOTICE TO ASSESSORS OF ESTIMATED CHARGES
General Laws, Chapter 59, Section 21
LUNENBURG
FY2011
A. County Assessments:
1. County Tax: Ch. 35, ss. 30,31
2. Suffolk County Retirement Ch. 61, Acts of 2009, s. 10
Sub-Total, County Assessments
B. STATE ASSESSMENTS AND CHARGES:
1. Retired Employees Health Insurance Ch. 32A, s. 10B
2. Retired Teachers Health Insurance Ch. 32A, s. 12
3. Mosquito Control Projects Ch. 252, s. 5A
4. Air Pollution Districts Ch. 111, ss. 142B,142C
5. Metropolitan Area Planning Council Ch. 40B, ss. 26, 29
6. Old Colony Planning Council 1967, Ch. 332
7. RMV Non-Renewal Surcharge Ch. 90; Ch. 60A
Sub-Total, State Assessments
C. TRANSPORTATION AUTHORITIES:
1. MBTA Ch. 161A, ss. 8-9;1974, Ch. 825, ss. 6-7
2. Boston Metro. Transit District 1929, Ch. 383; 1954, Ch. 535
3. Regional Transit Ch. 161B, ss. 9, 10, 23; 1973, Ch. 1141
Sub-Total, Transportation Assessments
D. ANNUAL CHARGES AGAINST RECEIPTS:
1. Special Education Ch. 71B, ss. 10, 12
2. STRAP Repayments 1983, Ch. 637, s. 32
Sub-Total, Annual Charges Against Receipts
E. TUITION ASSESSMENTS:
1. School Choice Sending Tuition Ch. 76, s. 12B, 1993, Ch. 71
2. Charter School Sending Tuition Ch. 71, s. 89
3. Essex County Technical Institute Sending Tuition 1998, Ch. 300, s. 21
53,888
2,767
9,440
66,095
30,128
32,787
62,915
284,958
325,360
Sub-Total, Tuition Assessments
F. TOTAL ESTIMATED CHARGES, FISCAL 2011
610,318
739,328
For additional information about how the estimates were determined and what may cause them to change in the future, please click on the
following link: Local Aid Estimate Program Summary.
Released July 1, 2010
===PAGE 11===
CHAPTER 44 § 33B TRANSFERS
NAME OF APPROPRIATION FUNDS ARE TRANSFERRED FROM
AMOUNT NAME OF APPROPRIATION FUNDS ARE TRANSFERRED TO
Health Insurance
$10,000.00
Police Lock Up, Salaries
Health Insurance
$ 2,500.00
Police/ Fire Injury Leave, Salaries
Health Insurance
$10,000.00
Fire, Salaries
Health Insurance
$ 2,500.00
Police/ Fire Medical, Expenses
Health Insurance
$ 8,500.00
Veteran's Benefits
Medicare Expense
$10,000.00
Public Buildings, Utilities
David J. Matthews, Chair, Board of Selectmen
Brian Laffond, Chairman -
fance Committee
>/15/11
DATE
Jame on
A 30, 2011
===PAGE 12===
CALCULATION OF REVENUE DEFICIT
CALCULATION OF REVENUE DEFICIT
REVENUES
LOCAL RECEIPTS
STATE AID
EXPENDITURES
APPROPRIATION CLOSEOUTS
PY ENCUMBRANCE CLOSEOUTS
COURT JUDGEMENT DEFICIT (Will be reduced by any amount funded in FY11)
REVENUE SURPLUS/(DEFICIT)
BUDGET
ACTUAL
VARIANCE
$3,339,522.00
$3,227,436.70
$(112,085.30)
$6,127,433.00
$6,089,047.44
$ (38,385.56)
[$ 145,785.07
$ 33,852.25
$ 90,000.00
$ 119,166.46
Page 1
===PAGE 13===
Proposed Schedule for FY2013 Budget Deliberations
Date
Proposed Activity
Issue Capital Improvement Planning Packet to all departments
All CIP Forms, FY, 5-Year & Inventory, due to CIPC
Day
Thursday
Friday
Monday
Friday
Monday
Tuesday
1-Sep
30-Sep
3-Oct
14-Oct
10-Oct
18-Oct
Town Manager Review of Submitted CIP Requests
Town Manager distributes FY2013 Budget Forms
Town Manager presents 5-Year Financial Forecast; Trends Analysis Update
Monday
Thursday
Wednesday
17-Oct
1-Dec
30-Nov
CIPC Review & Consider Requests
FY2013 Department Budget Request due to Town Manager
Friday
Friday
Friday
Tuesday
2-Dec
30-Dec
30-Dec
Town Manager reviews FY2012 Department Budget Requests
CIPC Finalize FY and 5-Year Plan Recommendations
School Committee Recommended Budget to Town Manager
10-Jan
Open Annual Town Meeting Warrant
Friday
Thursday
Thursday
Monday
10-Feb
16-Feb
23-Feb
5-Mar
Town Manager's Budget Recommendation Distributed
Town Manager's Budget Presentation
Finance Committee Begins Review of Budget Recommendation &
Other Articles with Financial Impact
Close Annual Town Meeting Warrant @4:00 p.m.
Monday
Thursday
Tuesday
Thursday
Friday
Saturday
19-Mar
29-Mar
Town Caucus
FinCom Final Votes on all Warrant Articles
3-Apr
6-Apr
20-Apr
5-May
BOS Final Votes on all Warrant Articles
Final Warrant to Printer
Warrant Mailed to Residents
Annual Town Meeting
===PAGE 14===
Town Hall Renovations
Project Budget:
Framing
Blueboard & Plaster
Electrical
Plumbing
Building Materials
Painting & Supplies
Carpet
total:
add: carpet upgrade in hallway
net:
$
$
$
Ş
$
$
$
$
$
51,252.14
9,600.00
4,100.00
5,000.00
5,200.00
6,881.00
7,346.00
11,200.00
49,327.00
1,000.00
925.14