===PAGE 1=== Town of Lunenburg Finance Committee: Terri Burchfield, Chair Peter Beardmore, Vice-Chair Heather Sroka, Secretary Christopher Menard David Passios Jay Simeone Evan Watters Lunenburg Finance Committee April 29, 2021 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Location: Zoom Virtual Meeting Present: Terri Burchfield, Peter Beardmore, Jay Simeone, Dave Passios Chris Menard, Evan Watters, Heather Sroka, Michael Ray Jeffreys, Thomas Alonzo, Carol Archambault Absent: None 1. Call to Order Terri Burchfield, Chair, called the meeting to order at 7:00 PM and read the COVID-19 / Zoom meeting advisory statement. This meeting was recorded and is viewable on YouTube: https://www.youtube.com/watch?v=jSOVTrqv66U6:30 2. Chair Report Terri - there will be 2 seats open for FinCom – Please fill out a Talent Bank form if you are interested. Chris and Terri had some discussion about whether there was a Public Hearing on monied articles. All meeting are open meetings and there was a public hearing regarding all articles in the Town Meeting Warrant. 3. Public Comment None ===PAGE 2=== 4. Policy Discussion Chris - Procedural policies must be worked out and implemented by the Finance Committee. There should be a document with procedural items in it and this should be worked on after Town Meeting. All documents should be in the Drive at least 48 hours prior to a meeting. This gives all committee members time to prepare and review for the meeting. This should be in writing. 5. TCP Discussion Michael Ray Jeffreys – Chair of the TCP Building Committee Have been working for 2 years on this project School, Town, Community, Arch Engineering, Research, Environmental, Plumbing, Electrical Had several public hearings to identify space needs – B&GCL Schools Lions Farming – for large kitchen space Prioritized - How to maximize space in the building? Cost to consolidate? Received the total figure and it was shocking. The Building is 69 years old – expected a figure on in the range of $10-15M actual was $21M $8M to keep the building running – in current state and use Roof, plumbing, electrical, earthquake proof 50% remodel level 3 trigger to get the building up to current code. TCP Building trying to decide how to move forward. Would like to find out the cost for a rebuild now that the remodel figure came in so high. New build would be approximately $275 per square foot – 55,000 square feet. Finding out the cost to rebuild is the prudent thing to do. Asking for $54,000 to possibly save millions of $$. Peter – intent of the proposal for a new build cost analysis is to compare apples to apples. ===PAGE 3=== Mr. Jeffreys wanted to inform the public that the Town of Lunenburg is 293 years old and has never had to build a Town Hall. The current Town Hall was donated. Chris has been watching the TCP Building Committee meetings and commented that they have done an excellent job. He pointed out that years ago there was a Building Reuse Committee that intended to provide the Town with a big picture view of the Town Buildings and what needed to be done. TCP was transferred from the schools to the town which he feels was an error. Mr. Jeffreys - The goal of the TCP Building Committee is to have a vibrant Town Center and Village District. Parking requirements are one spot for every 300 square feet of a building. We are currently not meeting the needs of the Town. 6. Warrant Articles Heather L. presenting some changes in the figures for the Town Meeting Warrant. Article 3 – Payment of Prior Year Bills - to transfer $645,000 from free cash. There was an outstanding invoice relating to EMT recertifications. Motion to recommend warrant article as recommended by Town Manager Evan motioned, Chris Seconded, all in favor. Article 5 – Capital Plan revised figures and revenue sources presented by the Town Manager. Raise and appropriate $682,502.42 Free Cash - $804,041.00 Motion to recommend the article with Town Manager revisions Peter motioned, Evan seconded, all in favor. Article 6 – Omnibus Budget additional $105,100 regarding the recycling program. The only bid the Town received is a 3 year contract. Motion to recommend article 6 as recommended by the Town Manager Peter motioned, Dave seconded, all in favor. Article 17 – DPW Collective Bargaining Agreement 3 year contract – transfer funds from Salary Reserve Year one - $32,697.42 Contract Dates July 1, 2021 – June 30, 2024 Motion to recommend approval as recommended by Town Manager Peter motioned, Chris seconded, all in favor ===PAGE 4=== Dave – Asked Town Manager if the the Town is rescinding unused funds for the feasibility study related to the LMHS project. $750,000 which was initially included in the amount and authorization for the school project. Total amount being rescinded is $4.8M the total cost of the project was $72M. The $750,000 from the feasibility study was included in the amount rescinded. 7. Reports Peter – School Committee Strategic Planning was discussed. Mr. Londa focused on the fire alarms at LPS. There is $25,000 earmarked for Capital Planning this year. However, the district used unspent funds and transferred to use for the fire alarm project this year. The money earmarked will go toward other capital projects. Dave – Parks Earth Day projects through out town. Reviewing Town Beach rental policies. Hiring for Town Beach – seasonal positions 2-3 more lifeguards are needed. OHAC is having lifeguard training. TCP – presented earlier in the meeting Cap Planning – Document to the Committee for a policy change of $20,000 requirement for a capital project. 8. Town Manager Report Heather L. the Flat Hill Road Culvert project will not be done until late FY22. Pleasant Street will begin June 1st. Complete Streets Project beginning the end of May and complete by July 1st. 2 week sidewalk projects – Memorial/Main/Oak Ave intersection Live Meetings/Hybrid Meetings 11 person at Town Hall with masks and socially distant. 9. Public Comment Dave Rodgers – 82 Highland Street Is the ACE Program at TCP a state mandated program? Could that be placed elsewhere? What is the direct cost? ===PAGE 5=== Dave Passios – Whiting Street Acknowledging the passing of Dwight Wentworth at 93 years. 10. Adjournment Town Meeting on Saturday, May 1st check in begins at 8:00 a.m. Motion to adjourn Dave Seconded by Peter All in favor 8:49