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RECEIVED & FILED
SEP 25 2017
LUNENBURG TOWN
CLERK OFFICE
Lunenburg Public Library
Trustees of Lunenburg Public Library, Meeting minutes
June 22, 2017; Sudolnik meeting room, Lunenburg Public Library
Attending: Dick Mailloux, Harry Kubetz via Skype, Kate McCarron, Kiirja Paananen, Donna Saila, Lars Widstrand, Martha Moore
- Director LPL
Absent: Gare Thompson, Terri Burchfield - FinCom representative, Bob Ebersole - Board of Selectmen representative
NOTE: Due to Harry Kubetz remote participation, all votes will be recorded with roll calls.
The LPLBoT meeting was called to order at 6:46 p.m. by Chairperson Dick Mailloux.
• Public Comment
No public - no comment
The nomination and election of Board Secretary postponed until September meeting, Lars will cover this meeting.
Agenda Items
• Approval of minutes
• May 25, 2017 minutes
• Motion to accept as amended by Kate, seconded by Kirja, voted by roll call: Dick Mailloux, Harry Kubetz via
Skype, Kate McCarron, Kirja Paananen, Donna Salia: all in favor; Lars abstained (not present at the May 25
meeting)
Director's Report:
• FY 2017 Budget
Martha is working with Karen Brochu to close out FY2017. Any "overage" will be moved into Library
materials (books, e-books, etc.).
• FY 2018 Budget
When MUNIS is accessible (expected in mid-to late July), Martha will enter current P.O's for FY2018 so
invoices can be processed and paid as they are received.
New vendor for electricity: Fitchburg Solar. Martha stated that John Londa informed her to reserve $17K for
electricity. Of that amount, we can expect somewhere around $6K to be credited back to the Library. The
date(s) for this refund or how the whole agreement with Fitchburg Solar affects the library is not clear at this
point. We will still receive a bill from Unitil for "distribution" and other (electric power-) related fees.
• Trust Funds
• Nothing has been received in relation to the letter Dick sent out to the trust fund managers - there will be a
follow up after the "summer break".
• Staff
• Everyone is doing weli, nothing to report.
• Programs
• Well visited programs!
On June 20t Ted Reinstein, reporter from Boston's WCVB-TV's "Chronicle" presented "Wicked Pissed - New
England's Most Famous Feuds". Discussing controversies, land feuds, etc. from colonial days up to present
times. Approximately 30 patrons visited this program - it was very well received by the patrons.
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Trustees of Lunenburg Public Library, Meeting minutes
June 22, 2017; Sudolnik Conference Room, Lunenburg Public Library
• On June 21st, the work-shop/ lecture "Introduction to Agroforestry" drew another ~30 patrons who came from
all over the region (not just bordering towns and cities) to listen to a lecture about "forest keeping integrated
with forage and livestock in a single process".
Martha deemed this program to have been very well received and that there is definitely interest in a follow-
up program (possibly with "smaller scale" efforts for individuals who don't want to have livestock romping
around in their back yard....©) Brief discussion ensued and it was agreed that this type of program and
activity is something [for LPL] to build on and to research future programs along similar topics as the
Agroforestry program.
Meal 4 Kids / Project Bread - summer food (lunch program): anyone under the age of 18 will get free lunch
Monday and Wednesday. The program starts on 6/26 and is sponsored by Summer Food Service Program
(SFSP) and hosted by Lunenburg Public Library. No cost is incurred by the library for the program.
Harry wanted to make sure that if Martha deems the program successful and worth expanding, she is "free"
to negotiate increasing the program to four days (if funding allows).
• Martha also reported on the Summer Reading Program planned out by Debbie and Nicole and praised them
for the variety of programs as well as the overall managing of the programs and related record keeping and
awards for the participants. Comments from the board agreed with Martha's praise.
• Technology
Nothing to report
• Building & Maintenance
• Martha is picking out fabric for some of the "stuffed" chairs; roughly 1/3 of all stuffed chair will be refurbished
with money from the Friends (last year's endowment money). This will be a three-year project, renewing 1/3
of the chairs each year.
Collaboration between the DPW / Proctor / Lake View to replace a dead tree in the back garden.
Martha is seeking firm bids over the summer for commercial carpeting, with the intent to get the library re-
carpeted. "Current bids" are seven years old! Martha is aware of the moving cost that will need to be
included in the overall project cost.
• Martha would also like to "get interior painting going": staff room needs a refresher and the main hall
definitely needs lighter colored walls to help with the dismal light situation.
• Young Adult Area Report
• Separate report from the YA librarian.
• Children's Area Report
Separate report from the Children's librarian.
• Update LPL As a Summer Food Service Location
• Discussed earlier, under "Meal 4 Kids / Project Bread" - see above.
• Update LED
• Discussion of e-mail Martha sent to Heather Lemieux on June 15'h.
Martha did a walk through with DMH Electric (Tim O'Toole), Kit (DPW) and Heather Lemieux. Heather wants
to drive towards DH Electric making good on getting the lights to function as intended. Many open items,
such as non-functioning Emergency Lights (serious!), empty fixtures - bulbs not installed, fixtures not
upgraded, plus the eternal question of Main Hall up-lights not providing adequate illumination! The question
was raised if we should use Town Counsel to put pressure on DMH??? Invoices for the entire project have
been paid in full, even though the project is cleariy not completed, and is certainly not implemented in a
satisfactory fashion. It was noted that all "green funds" for this project have been expended.
• Room Use Policy-Continued from May Meeting
• Need to table the question until September meeting.
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Trustees of Lunenburg Public Library, Meeting minutes
June 22, 2017; Sudolnik Conference Room, Lunenburg Public Library
• Friends of LPL Update
• Endowment discussion was held with Edward Jones financial services.
• The Friends annual meeting will be held on Friday July 14, 5-8 p.m. in the Wallace room. Savories and
sweets pot luck food will be served. Dick urged board members to attend the meeting.
• Director's comments re: evaluation
• Martha's comments - "still more [for me] to do at the library.."
• Dick stated (and it was echoed by the board) that we have a very competent director, and that the library is
functioning exceptionally well.
• LPL Trustee meeting dates for 2017/2018
• Dick distributed marked up calendar for the dates for upcoming meetings. It was noted that "some third
Thursdays" seem to come early in the month, due to how the dates fall.
• Other, not on agenda:
Question from Donna about the mix of fiction vs. non-fiction and the distribution/ usage of shelves in the
library. Martha mentioned that she would like to swap location of fiction / non-fiction, due to the percentage
mix we carry. Martha mentioned that the patrons of LPL overwhelmingly prefer fiction to non-fiction, but that
non-fiction will still play an important part of our literature inventory.
Donna asked about the possibility to condense the "sale" area to use for fiction at the same time as the area
swap. Martha stated that the sale area is by no means "fixed" in size, and as the inventory of sellable books
get reduced in time [with sales], other items will be allocated to the shelf space.
• Agenda Items for upcoming meetings
Trust funds
• Room use policy
• LED
Summer food and other summer programs reports
New Secretary for the Trustees
Other things as necessary
Board Comments--Golden Rules for Board Members
• Distributed as hard copy by Dick.
• Dick mentioned that the LPL Trustee board is functioning very well, and that we as a board have been able
to concentrate on real issues for the library. No further discussion on this topic.
• Adjourn
Motion to adjourn by Lars, seconded by Kirja, voted by roll call Dick Mailloux, Harry Kubetz via Skype, Kate
McCarron, Kiirja Paananen, Donna Saiia, Lars Widstrand - all in favor; meeting closed at 7:57 p.m.
Respectfully submitted,
Lars Widstrand
Temporary Secretary, Trustee of Lunenburg Public Library
Referenced documents:
LPLBoT Agenda for June 22, 2017
Director's report
Children's librarian's report
YA librarian's report
Director's email to Heather Lemieux, dated June 15, 2017; subject: Moving forward
LPL Board of Trustees Meeting Calendar 2017-2018
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