===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes February 18th, 2021 Remote meeting via conference call and video link. All votes were done by roll call. Meeting was recorded. Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Laura Boussom, Maia Wentrup, Michael-Ray Jeffreys The LPLBT meeting was called to order at 6:30 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. o Harry did a roll call for attendance. o Harry read the requirements for a remote meeting. Agenda Items • Approval of Minutes o Dick made a motion to accept minutes as amended, seconded by Kate. The motion passed unanimously. • Director’s Report o FY21 budget – Feb is the 8th month of the fiscal year. We are two thirds through the year. Heating and electricity costs are catching up to normal levels. Salaries are still a bit low with one vacancy still to fill. There are no major hiccups budget-wise. o Dick asked about custodial supplies. Muir said it is covered under the DPW budget. Muir said they have been trying to be conservative in the first part of the year and are on track. o FY22 – have received preliminary budget and sent requests back. Muir is meeting with the Finance committee tonight. o Staff updates – finished annual report for the town. o Marabeth is working on an inventory of library materials, scanning every item. This enables us to delete records of unaccounted for items and should improve catalog searches for patrons. o The Beanstack winter reading program has concluded – was a big hit. There were predominantly children participating but all ages also did. o Lots of virtual programs are coming up including Armchair Travel, the short film discussion group, free photography course and a garden program. o Susan has been doing teen take home kits. o STEM programs have been expanded to accommodate more attendees. o Security camera upgrades have been postponed until March. o Request for proposals for the carpet replacement is in process. o The phone system needs some updating. Muir is working on getting estimates for maintenance. o No change in reopening plans. The library guidance from the state hasn’t changed. The library will continue with curbside pickup and limited browsing. • Strategic Plan Subcommittee Update o The committee has met a few more times with Barbara. They have finished up invitation letters for the focus group. o Letters/invitations are ready to be mailed out. o Focus groups will be the first week of March. o They are ready to send out a survey after the focus group sessions have been completed. o Barbara is working on an outline of the report to be done after all the analysis is done. ===PAGE 2=== o Hannaford has given gift certificates to give to the focus group participants via a random drawing. • Friends of LPL Update o The Friends met in February. They discussed plans for their website and social media updates and revisions. o Their plan is to work on a Friend’s Facebook page. They made some small revisions to the Friend’s portion of the library website. o Pop-Up book sales are still going on and going well. They are discussing whether or not to do a larger sale and plan on continuing the pop-ups to cycle through the inventory they currently have. o They have invited skate park representatives to talk about collaborating on a fund raiser in the spring. o They have discussed ways of using the Letarte poetry fund this year and are planning some virtual poetry events for April. • Board Comments o No board comments. • Adjourn o Motion to adjourn by Donna seconded by Kate. Meeting was adjourned at 7:09 p.m. • Attached Documents o February 18th 2020 Agenda o February 2021 Director’s Report o February Adult Services Report o February 2021 Youth Services Report o February 2021 Teen Room Highlights ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9===