===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes March 25th, 2021 Remote meeting via conference call and video link. All votes were done by roll call. Meeting was recorded. Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Laura Boussom, Maia Wentrup The LPLBT meeting was called to order at 7:02 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. o Harry did a roll call for attendance. o Harry read the requirements for a remote meeting. Agenda Items • Approval of Minutes o Dick made a motion to accept minutes of February 18, 2021 as amended, seconded by Laura. The motion passed unanimously. • Director’s Report o For the FY21 budget, March is the 9th month of the fiscal year. We are three quarters through the year. Salaries are on schedule. One staff vacancy is still open. The sewer and water bills were paid today. Annual renewals are coming up in the next few months. o FY22 budget – no update yet. The Town Manager is making a preliminary budget presentation tonight to the Finance Committee. o Staff Update: Maribeth has finished the scanning portion of the inventory project. She is tracking down some anomalies now. Cheryl has been doing a great job working on the newsletter. o The CWMARS users council met last week. The group voted to implement a digital card service with Evergreen and to increase the membership fee for small libraries with populations under 10K to 25% of the full membership fee. o Lots of programs and events are coming up in the next few months. Poetry programs are coming up, sponsored by the Mary Ellen and Richard Letarte Poetry fund. o The Beanstack adult reading challenge has begun and we have had 15 readers two days into the program. o Security cameras were upgraded. The coverage of the outside grounds has been increased and the resolution of the inside cameras has been improved. The phone system was repaired and improved. o The new cleaning contractor begins on April 1st. Muir has carpet tile samples for the recarpeting project. o Town offices are moving to limited hours without appointments. We are in phase 4 for the state recommendations on reopening. Town boards are permitted to begin shifting to a hybrid model starting with the Selectboard meeting on April 6th. o Kate asked whether hours open to in-person browsing can be increased. Muir said the curbside pickup is very popular and increasing the browsing time would require decreasing the curbside pickup. Donna asked how having patrons browsing impacts the curbside pickup service. Muir said patrons usually need some sort of assistance and staff tend to be busy with that. o Dick asked about the status of the staffing vacancy. Muir said he hopes to begin a search soon. He said he will check with the Town Manager on whether the budget will allow filling the staffing vacancy this fiscal year. o Harry asked about having open browsing within limits. Muir said a possibility is to have some open browsing times without appointments soon depending on state recommendations and capacity limits. ===PAGE 2=== o Harry asked about making sure the person picking up the material is the right person. Muir said the materials are matched to accounts and notification messages and they have not had a problem with any kind of fraud. o Laura asked about librarians being eligible for vaccines and whether browsers are cooperativ e in wearing masks. They are not yet eligible in general although some staff are eligible and have been vaccinated. Patrons have been very good about wearing masks. • Strategic Plan Subcommittee Update o Focus groups have been held. The committee is finalizing survey questions. The survey could be sent out within the next month. • Trustee Handbook Discussion o Muir reviewed the first chapter of the handbook focusing on the checklist for the new trustee. o We will look at chapter two for the April meeting and review any questions. o Muir and Dick pointed out that we don’t have any documented bylaws. Should be a goal for next year . • Friends of LPL Update o The Friends met with the skate park representatives to work on a joint fundraiser. One idea discussed was a mini golf course inside the library with individual holes sponsored. o There was also some discussion on revising the website and creating a Facebook page. • Board Comments o Dick offered kudos to Lydia for the short film discussion group. Dick also recommended the Armchair Travel program. • Adjourn o Motion to adjourn by Dick seconded by Kate. Meeting was adjourned at 8:19 p.m. • Attached Documents o March 25th 2020 Agenda o March 2021 Director’s Report o March Adult Services Report o March 2021 Youth Services Report o March 2021 Teen Services Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9===