===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes April 15th, 2021 Remote meeting via conference call and video link. All votes were done by roll call. Meeting was recorded. Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Laura Boussom, Maia Wentrup, Michael-Ray Jeffreys The LPLBT meeting was called to order at 6:46 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. o Harry did a roll call for attendance. o Harry read the requirements for a remote meeting. Turned the meeting over to Dick. Agenda Items • Approval of Minutes o Harry made a motion to accept minutes of March 25th 2021 as amended, seconded by Kate. The motion passed unanimously. • Director’s Report o For the FY21 budget, April is the 10th month of the fiscal year. The budget is 65% expended. We had a large electric bill the past month but there are no major issues and the budget is on track. The costs for library materials are lower until the springtime when some annual renewals will come up. o The May 1st annual town meeting will finalize the FY22 budget. The preliminary town budget is almost exactly what we requested. o Maya asked about program costs, whether we would use the money budgeted for programs. It’s currently only 13% expended. Muir said the staff is meeting today to finalize plans for programs and the programming budget will be utilized. o Susan is doing a great job with the teens. Lydia has been a very positive leader. o We replaced the paper cutter. It’s needed for the craft preparation and saves costs in getting crafts together. o April is poetry month. Programs are funded by the Mary Ellen and Richard Letarte Poetry fund. Last night was the first of these programs. A spoken word program was held. Tonight is the rescheduled virtual tour of the Emily Dickenson museum. o A new company has begun cleaning the library. The cleaning crew is very friendly. On May 4th we will have the bids for the carpet replacement. o The library needed some technical maintenance after a power surge but it caused minimal disruption. o We are planning to return staff to normal hours in the building until 8 PM during the week of 5/3 with open browsing hours each day from 10 a.m. to 2 p.m. Curbside pickup will be available each day from 2 p.m. to 7:45 p.m. o Kate asked about evening hours for those who can’t utilize the library during the daytime hours. Muir said he hoped that the Saturday hours would be ok for those people. o Donna asked about appointments for browsing. No appointments will be needed. • Strategic Plan Subcommittee Update o The subcommittee met on Wednesday and finalized the survey, which is the last major part of the strategic plan. They discussed ways of getting the survey out to people. o They are looking at having a report ready in June for the whole BOT to review and vote on. • Trustee Handbook Discussion ===PAGE 2=== o We covered Chapter two: Bylaws. Our town charter takes the place of bylaws and this covers most of the responsibilities listed in the Trustee Handbook. o Muir reviewed the various roles and responsibilities of the BOT members covered in Chapter two. o Harry asked if the board should do a self-evaluation as suggested in the Handbook. Some discussion ensued on self-evaluation and how the board functions and interacts with Muir. o Harry noted that the Handbook mentions rotating administrative roles on the board and asked whether we had ideas or comments on the upcoming annual reorganization. • Friends of LPL Update o In their latest meeting the Friends discussed book sales. March sales were around $400. They are going through the stock to thin it out. They will likely be accepting book donations soon. o They are still exploring options with the skatepark group on some joint fundraising. • Update On Future Meetings o The BOS did not meet on April 6th in person. All town boards are still meeting remotely. o Kate asked if boards can decide themselves whether to meet in person? Michael -Ray said boards should check with the town manager. o Harry said he spoke with Michael-Ray to see if we did have the option of meeting in person and he said we probably shouldn’t at the current time given the logistics required for social distancing. • Board Comments o Harry wanted to note that Muir is a large contributor to the BOT meetings. His preparation is always excellent and his presentations are always comprehensive. o Dick noted that the BPL is going fine free. Muir talked a bit about the LPL fine free policy during the pandemic. o Dick suggested we add it to the agenda for the next meeting. o Muir noted that the LCC (Lunenburg Cultural Council) grants will be moving forward. The board had been operating below quorum. o Muir said that Debbie is working on a raised-bed plant garden on the side of the building. It will be incorporated into some programs. • Adjourn o Motion to adjourn by Harry seconded by Donna. Meeting was adjourned at 8:07 p.m. • Attached Documents o April 15th 2021 Agenda o April 2021 Director’s Report o April Adult Services Report o April 2021 Youth Services Report o April 2021 Teen Services Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9===