===PAGE 1===
 
 
 
 
Lunenburg Public Library 
Trustees of Lunenburg Public Library, Meeting minutes January 20, 2022 
  
Attending: Kate McCarron, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, 
Muir Haman – Director LPL, Laura Boussom, Maia Wentrup, Michael-Ray Jeffreys 
 
The LPLBT meeting was called to order at 6:49 p.m. by Chairperson Harry Kubetz.  
 
Harry read rules for remote meeting. Took a roll call. 
 
Public Comment 
• No public comment. 
 
Agenda Items 
• Approval of Minutes 
o Dick made a motion to accept the minutes of December 15, 2021 as amended.  Seconded by Laura. The 
motion passed unanimously.  
 
• Director’s Report 
o We are in the 7th month. There have been no major issues. Heating costs are still low. Muir received the 
FY23 target budget from the town manager and they met on Jan. 6 th. 
o Muir will be meeting with the town manager to discuss library requests. These include two new positio ns for 
Friday hours, corrected director’s salary, 9% increase for utilities and additional money for programs.  
o There will be an increase in the membership assessment for the CWMARS network. The library is 
transitioning over three years to a full membership. This is the second year.  
o There will also be a requested increase for library materials. The budget needs to be 16% of the municipally 
appropriated amount. 
o There is a request for funding to purchase technology. 
o Maia asked if the CWMARS membership upgrade had to do with the town population, Muir said that is one 
piece. It also includes electronic materials, circulation and the library internet connection. 
o Muir will also be meeting with the head of the finance committee to discuss the requests and will attend the 
February finance committee meeting. 
o Michael-Ray asked a few questions. 1) Has the library conducted an inventory to decide what needs to be 
bought or replaced? Muir said the priorities are the phone system, the server, and the public access 
computers. 2) Why would the 16% not be part of the technology budget line? The MBLC specifies library 
materials as anything in circulation. 3) On the impact of adding a business day, ie. Friday hours, how did you 
arrive at the 9% increase in utilities and is this too low? Muir calculated the number of additional hours to be 
an 11% increase in hours. 
o The Director’s contract was redrafted to start on July 1, 2022 to match the fiscal year schedule. The contract 
included a one-time payment to cover the salary increase differential for the first 6 months of 2022. Dick 
made a motion to approve this one-time payment of $2258.97, seconded by Kate. The motion passed 
unanimously. 
o Collection Development Policy: There was a complaint from a patron regarding the Children’s book ‘Hookers 
and Blow Save Christmas’. Muir gave the patron the challenge form. Harry responded to the patron via email 
and informed him that after a discussion with the Director and the Children’s librarian the book would be 
removed from circulation. Some discussion ensued on the complaint process and the nature of this particular 
book. 
o Laura asked about the staff update, whether the job requirements had been chang ed for the open position as 
discussed in our last meeting. Muir said the job description and requirements had not been modified but they 
have been more relaxed in choosing candidates to interview. 

===PAGE 2===
 
 
o The trust fund legislation is now before the senate and should be passed very soon. 
o There have been a mix of virtual and in-person programs. The take home kits in the Children’s area have 
been very popular. 
o The town caucus will be held on March 14th, 2022. Donna and Dick are both up for reelection. 
o In response to his recent evaluation and new contract Muir expressed his gratitude to the board for their 
support. 
 
• Trustee Handbook Discussion 
o Muir covered the Chapter 6 review – Personnel. 
 
• By-Laws Review Discussion 
o Harry asked if any old By-Laws documentation could be found? Dick said he didn’t think so. 
o Muir suggested we emulate the Lancaster public libraries by-laws. 
o Policy sub-committee will meet to review and present some suggestions for the board.  
 
• Town Caucus and Election Information 
o The town caucus will be held on March 14th, 2022. Two trustees are up for re-election: Dick and Donna. 
 
• Friends of LPL Update  
o The Friends had a short meeting. Fund-raising continues to go well. They will be holding off until February for 
book donations.  
 
• Board Comments 
o Kate asked about possible Friday hours, would it be half days? Kate suggested we have a food truck on 
Fridays as a way to promote the new hours. 
 
• Adjourn 
o Motion to adjourn by Dick seconded by Donna. Meeting was adjourned at 8:27 p.m. 
 
 
• Attached Documents 
o January 20, 2022 Agenda 
o January 2022 Director’s Report 
o January 2022 Adult Services Report 
o January 2022 Youth Services Report 
o January 2022 Teen Services Report 
 
===PAGE 3===
 
 

===PAGE 4===
 
 

===PAGE 5===
 
 

===PAGE 6===
 
 

===PAGE 7===
 
 

===PAGE 8===
 
 

===PAGE 9===