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Lunenburg Public Library 
Trustees of Lunenburg Public Library, Meeting minutes January 18, 2024  
Attending: Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Muir Haman – Director LPL, Laura Boussom - remote, Maia 
Wentrup, Jana-Lee Balish.   
 
The LPLBT meeting was called to order at 6:45 p.m. by Chairperson Harry Kubetz.  
 
Public Comment 
• Harry received a Freedom of Information Act request for security camera footage from the library. He forwarded the 
request to Muir and the Town Manager. Elaine from Town Hall responded and said she would handle it. Harry said the 
library would provide the footage. 
 
Agenda Items 
 
• Approval of Minutes 
o Dick made a motion to accept the minutes of November 16, 2023 as amended, seconded by Donna. The 
motion passed unanimously by roll call vote. 
 
• Director’s Report 
o January is month 7 out of 12. We are 58% through the year and the budget is 46% expended.  
o The library staff salary line item is low but we still have two vacancies. 
o We are doing well with electricity charges, have had credits the last three statements. January is usually a big 
month for heating. 
o State Aid will be up this year and that will help with materials costs. The Mango subscription was renewed and 
a subscription for sign language was added. 
o Expenses for programs are currently down a bit but there are a lot of programs coming up i n the spring. 
o Second interview rounds have been completed and Muir has made some offers. The offer for the Digital 
Services position has been accepted. 
o Budget requests were submitted this morning. The total requested is $613k. This includes $14k for technology 
and $2k for professional development, as we discussed in our previous meeting. 
o Lydia, Marabeth and Muir attended coordinator training for the Aspen Discovery layer of the ILS. This sits on 
top of the catalog software and allows administrative changes to be made. The new catalog version will be 
rolling out in March. 
o Muir met with Chris Ruth and the architect to discuss the teen renovation project. Muir presented a 3D model 
of the current layout that the architect produced. 
o December programs were very successful and well attended. 
o Chris and Muir continue to discuss a number of maintenance projects. The door to the community room is 
currently broken. The replacement hardware is expensive - $2500. Muir said this is a public safety issue and 
Harry suggested he elevate to the Town Manager. 
o Muir had his second meeting with the IT dept. to discuss the ongoing phone problems.  
o The thin client replacements are all installed and licensed. 
o $31k is currently in the capital plan to replace the security cameras. Muir would like to find a way to do it 
sooner and cheaper. 
 
• Green Communities Update 
o Muir sent an email to Dave Passios and Dave Blatt about the upcoming library projects but he hasn’t had a 
reply back yet. 
 
• Library Invested Funds Update 
o The funds are up to $93k. 

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• Library Sign Update 
o Muir presented some updated images with 15 inch dark bronze cast aluminum letters.  
o Downward facing gooseneck lighting is required by the village district guidelines.  
 
• ARPA Update 
o Muir met with the architect for the teen room renovation and plans will be coming soon. 
 
• Staff Evaluations 
o Muir developed a two-part template: 
▪ Self evaluation along with setting annual goals with periodic check-ins. Harry recommended 
quarterly check-ins, not too frequent. 
▪ Muir’s evaluation, connecting their work with core competencies. 
o Muir will run this process by the Town Manager. 
o Harry asked if staff issues go to the town or the BOT. Muir said they would go to the town  HR. 
 
• Town Caucus Update 
o The town caucus will be held on March 25th at 7 PM.  
o Terms are up for Bob, Laura and Maia. 
 
• IT Proposal Update 
o Muir drafted a letter, sent it to Harry and forwarded it to Michael-Ray. 
 
• Director’s Evaluation Update 
o Harry met with Muir and signed off on the evaluation. 
 
• Friends of LPL Update  
o The monthly meeting was a quick one. Final arrangements were made for the plant sale. 
o Laura discussed the revival of the bake sale. 
 
• Board Comments 
o Dick asked if the board members who will be up for re-election would like to be nominated again. 
 
• Adjourn 
o Motion to adjourn by Dick. Seconded by Donna. Meeting was adjourned at 8:28 p.m. 
 
• Attached Documents 
o January 18, 2024 Agenda 
o January 2024 Director’s Report 
o January 2024 Adult Services Report 
o January 2024 Youth Services Report 
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