===PAGE 1===
   
   Trustees  of  Lunenburg  Public  Library,  Meeting  Minutes  July  10,  2026  Sudolnik  Conference  Room,  Lunenburg  Public  Library   Members  Present:  Muir  Haman  (Director),  Harry  Kubetz,  Maia  Wentrup  (arrived  5:20  p.m.),  Laura  Boussom,  
Robin
 
Venezia,
 
Jana-Lee
 
Balish,
 
David
 
Niose,
 
Stephanie
 
Trudel
  Members  Remote:  None   Members  Absent:  None   Select  Board  Representative:  Glenn  McCloud   The  LPLBT  meeting  was  called  to  order  at  5:02  p.m.  by  Chair  Harry  Kubetz.   Public  Comment  ●  None   Agenda  Items  ●  Approval  of  Minutes  of  June  18,  2026  ○  Robin  made  a  motion  to  accept  the  minutes  of  June  18,  2026,  as  amended.  Jana-Lee  seconded.  The  motion  
passed
 
6
 
to
 
0.
 
Maia
 
was
 
not
 
present
 
for
 
the
 
vote.
  ●  MOU  between  Parks  Commission  and  LPL  Trustees  re:  Room  Use  ○  Since  the  TC  Passios  building  is  now  closed,  the  Lunenburg  Parks  Commission  is  looking  for  indoor  space  to  
hold
 
Recreation
 
Department
 
programs
 
for
 
which
 
they
 
would
 
be
 
charging
 
fees
 
to
 
participants.
 
The
 
Parks
 
Commission
 
asked
 
if
 
they
 
could
 
use
 
the
 
library
 
for
 
some
 
of
 
their
 
activities.
 
This
 
Memorandum
 
of
 
Understanding
 
is
 
intended
 
to
 
be
 
a
 
guide
 
for
 
our
 
ongoing
 
collaboration.
 ○  Our  Room  Use  Policy  states  that  outside  groups  are  not  allowed  to  exceed  13  reservations  in  a  calendar  
year,
 
or
 
to
 
charge
 
a
 
fee
 
for
 
participation
 
in
 
activities.
 
However,
 
the
 
policy
 
also
 
states
 
that
 
the
 
Trustees
 
can
 
make
 
exceptions
 
to
 
this
 
rule.
 
 ○  Muir  asked  us  if  we  approve  of  this  collaboration  and  if  so,  to  approve  the  language  of  the  MOU.  ○  The  Trustees  support  allowing  the  Rec  Department  to  use  the  Wallace  Community  Room  for  their  programs  
until
 
the
 
end
 
of
 
FY27.
 
The
 
library
 
and
 
rec
 
department
 
offer
 
some
 
similar
 
programs
 
and
 
are
 
in
 
competition
 
for
 
funding
 
sources
 
and
 
for
 
attention
 
from
 
residents.
 
However,
 
supporting
 
this
 
collaboration
 
is
 
what
 
is
 
best
 
for
 
the
 
town
 
and
 
we
 
strive
 
to
 
be
 
supportive
 
of
 
other
 
departments
 
when
 
possible.
 
We
 
asked
 
Muir
 
to
 
add
 
a
 
statement
 
to
 
the
 
MOU
 
that
 
says
 
the
 
Rec
 
Department
 
can
 
charge
 
for
 
their
 
programs,
 
since
 
this
 
was
 
not
 
clearly
 
stated.
 ○  Harry  suggested  that  Muir  speak  with  the  Town  Manager  and  come  to  an  understanding  that  if  any  damage  
is
 
done
 
to
 
the
 
library
 
facilities
 
during
 
these
 
programs,
 
that
 
the
 
cost
 
of
 
repairs
 
would
 
come
 
from
 
town
 
funds
 
and
 
not
 
from
 
the
 
library’s
 
budget.
 ○  Muir  will  revise  the  MOU  as  requested.  ○  Muir  will  add  a  public-facing  statement  to  the  library’s  website  about  our  collaboration  with  the  Rec  
Department.
 ○  Laura  made  a  motion  that  the  Trustees  support  a  collaboration  between  the  Lunenburg  Recreation  
Department
 
and
 
Lunenburg
 
Public
 
Library
 
pursuant
 
to
 
the
 
terms
 
of
 
the
 
Memorandum
 
of
 
Understanding.
 
Stephanie
 
seconded.
 
The
 
motion
 
passed
 
unanimously.
  ●  New  LPL  Strategic  Plan  ○  Subcommittee  -  Yes  or  No?  It  will  be  difficult  to  schedule  planning  meetings  that  all  of  us  can  attend,  so  we  feel  it  is  best  to  form  a  
subcommittee.
 
Robin
 
made
 
a
 
motion
 
to
 
establish
 
a
 
subcommittee
 
for
 
strategic
 
planning.
 
Members
 
will
 
be
 
Stephanie,
 
Maia,
 
and
 
Laura.
 
Harry
 
seconded.
 
The
 
motion
 
passed
 
unanimously.
 ○  Schedule  for  Consultant  Interviews,  Focus  Groups,  etc.  Muir  included  a  timeline  for  the  project  in  the  Request  for  Proposal,  aiming  to  summit  the  RFP  by  the  end  of  
July
 
and
 
for
 
a
 
December
 
2026/January
 
2027
 
completion
 
date.
 
We
 
agreed
 
as
 
a
 
group
 
to
 
change
 
this
 
timeline
 
to
 
have
 
the
 
RFP
 
issued
 
by
 
the
 
end
 
of
 
August
 
2026,
 
and
 
to
 
have
 
the
 
project
 
completion
 
date
 
be
 
June
 
2027.
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===PAGE 2===
 
We  do  not  need  to  rush  through  this  planning  process  since  Muir  will  not  need  it  until  October  of  2027,  when  
it
 
will
 
be
 
required
 
for
 
the
 
library
 
to
 
qualify
 
for
 
MBLC
 
grants.
 ○  RFP  Details  Review  Muir  provided  us  with  a  Strategic  Planning  Request  for  Proposals.  The  subcommittee  will  review  this.  ○  Discussion  of  Values  &  Priorities  We  decided  to  update  the  existing  plan  instead  of  creating  a  whole  new  one.  Harry  suggested  we  add  a  goal  to  have  the  Trustees  become  more  involved  in  fundraising  and  financial  
sustainability.
 Maia  suggested  we  add  a  goal  of  continued  relationship  building  with  stakeholders  in  the  community,  such  as  
the
 
schools,
 
LAAC,
 
and
 
local
 
businesses.
 We  will  look  at  other  libraries’  plans  to  get  ideas.  We  will  work  on  a  five-year  plan,  instead  of  one  for  a  shorter  time  period.   ●  Board  Comments  ○  Harry  said  that  he  would  be  meeting  with  the  Friends  to  give  them  a  wishlist  of  items  from  the  library.  The  solar  
shade
 
for
 
the
 
patio
 
and
 
shades
 
for
 
the
 
main
 
hall
 
still
 
have
 
not
 
been
 
purchased.
 
Maia
 
suggested
 
a
 
VR
 
system,
 
which
 
could
 
be
 
used
 
for
 
educational
 
purposes.
 
Harry
 
said
 
we
 
should
 
send
 
a
 
list
 
of
 
any
 
items
 
we
 
would
 
like
 
to
 
Muir.
 
The
 
Friends
 
will
 
use
 
their
 
endowment
 
to
 
purchase
 
the
 
approved
 
items.
  ●  Other  ○  Robin  reminded  us  that  the  Friend's  Annual  Meeting  is  Saturday,  August  8  at  9:00  a.m.    ●  Adjourn  ○  A  motion  to  adjourn  was  made  by  Jana-Lee,  seconded  by  Stephanie.  The  motion  passed  unanimously  and  the  
meeting
 
was
 
adjourned
 
at
 
6:50
 
p.m.
  ●  Attached  Documents  ○  None   ●  Additional  Documents  Referenced  ○  Memorandum  of  Understanding  between  the  Lunenburg  Public  Library  Board  of  Trustees  and  the  Town  of  
Lunenburg
 
Parks
 
Commission
 ○  Strategic  Planning  Request  for  Proposals  ○  Lunenburg  Public  Library  Strategic  Plan  FY22  to  FY27                   
2