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LUNENBURG HOUSING AUTHORITY 
 
MINUTES OF THE ANNUAL MEETING 
 
May 18, 2017 
 
Members Present:   Elizabeth Murphy, Chair 
     Paul Doherty, Vice Chair 
Deborah A.H. Christen, Member 
 
Members Absent:   Caroline Fortin, Member 
Linda McDonald, Member 
 
Also Present:    Peter Proulx Executive Director 
     Ben Gold, Recording Secretary 
 
Residents were present with comments.        
   
1. The Chair declared a quorum present and opened the meeting at 6:38 p.m.   
 
As this is the annual meeting, election of officers to be held.  Deborah Christen nominated 
Elizabeth Murphy as Chair and Paul Doherty as Vice Chair; Elizabeth Murphy seconded.  Roll 
call followed:  Deborah Christen – yes; Elizabeth Murphy – yes, Paul Doherty – yes. 
 
2. The minutes of the March 16, 2017 meeting were presented.  Paul Doherty made a motion to 
accept the minutes ; Elizabeth Murphy  seconded.  All  were in favor and the minutes were 
accepted. 
 
3. The Executive Director Report: 
 Formula Funding award letter for FY2020 – 2018 money for deck; design for emergency 
generator. 
 
Elizabeth Murphy asked why funding is awarded so far in advance.  The E.D. replied for 
planning purposes; broken down by quarter. 
 
 PMR draft year – Spending under by 10%.  10% taken, change budget via budget 
revision.  Did very well on inspections, work orders and physical inspection of properties. 
 DHCD Resident Survey – 80% of heating problems were fixed within 24 hours or less. 
 DHCD Board Member On-line Certification due by June 19th. 
 
The E.D. discussed DHCD contacting t he Secretary of State and decision  to revoke c. 121B, §5 
changes.  Everyone is to be elected the same way. 
 
4.  Financial Report (Feb/Mar/Apr): 
 Three months of financials for review (we did not receive the Feb/Mar statements in 
time for the March meeting). 
 April statement – page F2 – Reserves at 65.58%. 
 $4,228 to the good through April 30, 2017 – very good condition. 
 
Paul Doherty  made a motion to accept the Feb/Mar/Apr 2017 financials ; Deborah Christen  
seconded and all were in favor. 
 
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5.  Modernization Report:    
 Building Envelope Repair – to begin in May. 
 
6.  State-Aided Housing Report: 
 17 of the 18 work orders for April were completed within 72 hours. 
 
7.  Old Business:  None 
8.  New Business: 
The following resolution was presented: 
RESOLUTION TO WRITE-OFF UNRECOVERABLE DEBTS 
RESOLUTION 201708 
Whereas: There were no vacated tenant balances older than twelve (12) months for 
the Lunenburg Housing Authority as of March 31, 2017. 
NOW THEREFORE BE IT RESOLVED, 
That the Lunenburg Housing Authority verified there are no unrecoverable 
debts for vacated tenant balances older than twelve (12) months as of 
March 31, 2017. 
RESOLVED, Motion made by Paul Doherty to accept verification that there are no 
vacated tenant balances older than twelve (12) months a s of March 31, 
2017 and therefore no unrecoverable debts to write-off. 
SECONDED, Deborah A.H. Christen seconded the motion, and the motion was passed 
by a unanimous vote. 
9.  Other Correspondence: Public Housing Notices 
Paul Doherty made a motion to adjourn the meeting at 7:12 p.m.  Deborah Christen seconded, all 
were in favor, and the meeting was adjourned.   
 
 
 
 
 
 
 
 
Lunenburg Housing Authority 
Annual Meeting Minutes                         Page 2.                                                                       May 18, 2017