===PAGE 1===
LUNENBURG HOUSING AUTHORITY 
 
MINUTES OF THE REGULAR MEETING 
 
December 21, 2017 
 
Members Present:   Elizabeth Murphy, Chair 
Paul Doherty, Vice Chair 
     Deborah A.H. Christen, Member 
     Caroline Fortin, Member 
     Linda McDonald, Member 
 
Also Present:    Benjamin Gold, Assistant Executive Director 
     Denise Ivaldi, Recording Secretary 
 
1. The Chair declared a quorum present and opened the meeting at 6:40 p.m.   
 
2. The minutes of the November 16, 2017 meeting were presented .  Deborah Christen made a 
motion to accept the minutes ; Linda McDonald seconded.  All  were in favor and the minutes 
were accepted. 
 
3. The Executive Director Report: 
 DHCD FY18 budget guidelines still delayed. 
 
4.  Financial Report (November 2017): 
 Page F2 – Reserves at 72.58%; may come down due to patio and deck work. 
 Page F3 – Rents ahead; little behind in subsidy from DHCD. 
 November monthly payroll was passed around for review and two board member 
signatures. 
 
Caroline Fortin  made a motion to accept the November 2017 financials; Deborah Christen  
seconded and all were in favor. 
 
5.  Modernization Report:    
 705 Window Replacement – Work is 100% complete. 
 
6.  State-Aided Housing Report: 
 38 applicants received, 14 elderly/young disabled and 24 family. 
 We have 600 applicants on the waiting list; 211 elderly/young disabled and 389 family. 
 One vacancy for November. 
 98.15% occupied for October, one vacancy during the month. 
 Work order report included. 
 
7.  Old Business:  None 
 
 
 
 
===PAGE 2===
8.  New Business:   
The following resolutions were presented: 
RESOLUTION TO APPROVE THE APPLICATION 
 FOR the 2018 CAPITAL IMPROVEMENT PLAN –  
FORMULA FUNDING TO DHCD 
 
Resolution 201719 
Whereas:  DHCD will annually provide a given amount of capital development 
funding through a “formula funding” allocation to address deficiencies 
and deferred maintenance issues identified and, 
Whereas: The Lunenburg Housing Authority has the need to submit an application 
for Capital Improvement Plan (CIP) to DHCD for the year 2018 and, 
Whereas: A meeting was held with the tenants on September 26 for their comment 
and input as required by DHCD. 
NOW THEREFORE BE IT RESOLVED, 
That the members of the Lunenburg Housing Authority Board of 
Commissioners have reviewed and approved the Capital Improvement 
Plan (CIP) Formula Funding for years 2018 to 2022 as presented and 
further authorize the Executive Director to submit the applicat ion to 
DHCD. 
RESOLVED, Motion made by Deborah A.H. Christen to authorize the Executive 
Director to submit the application for 2018 Capital Improvement Plan 
(CIP) Formula Funding, as proposed, to DHCD. 
 
SECONDED, Caroline Fortin  seconded the motion, and the  motion was passed by a 
unanimous vote. 
RESOLUTION AUTHORIZING SIGNING OF THE CERTIFICATE  
OF FINAL COMPLETION AND FINAL PAYMENT FOR  
BUILDING ENVELOPE REPAIRS AT THE PEARL BROOK  
667-1 ELDERLY DEVELOPMENT  
 
DHCD PROJECT NUMBER 162022 
RESOLUTION 201720 
Whereas: The Architect (Nilsson & Siden Associates) has inspected and 
recommended that the Building Envelope Repairs at the 667 -1 Pearl 
Brook development has reached the point of Final Completion and,   
Whereas: It is anticipated that the representatives from  the Department of Housing 
& Community Development will agree with the assessment.  
Lunenburg Housing Authority                         Page 2.                                                                      December 21, 2017          
Regular Meeting Minutes 
===PAGE 3===
NOW THEREFORE BE IT RESOLVED, 
That the Authority authorizes the Chair, or their designee, to sign the 
necessary documents in connection with the Certificate of Final 
Completion and  Payments 3 ($6,745.00) and 4 ($4,623.45) for a total of 
$11,368.45 for the  Building Envelope Repairs at the 667 -1 Pearl Brook 
development.  
RESOLVED, Motion made by Paul Doherty to accept the Final Completion and Final 
Payment for the Building Envelope Repairs at the 667 -1 Pearl Brook 
development. 
SECONDED, Linda McDonald seconded the motion, and the motion was passed by a 
unanimous vote. 
RESOLUTION AUTHORIZING SIGNING OF THE  
CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE  
705 WINDOW REPLACEMENT PROJECT 
WORK PLAN 5001; DHCD PROJECT NUMBER 162026 
 
Resolution 201721 
 
Whereas: Steve Larry, RCAT Project Manager, has inspected and recommended that 
the 705 window replacement project has reached the point of Substantial 
Completion.  
 
NOW THEREFORE BE IT RESOLVED, 
 
That the Authority authorizes the Chair, or their designee, to sign the 
necessary documents in connection with the Substantial Completion of the 
705 window replacement project.  
RESOLVED, Motion made by Paul Doherty to accept the Substantial Completion of the 
705 window replacement project. 
 
SECONDED, Caroline Fort in seconded the motion, and the motion was passed by a 
unanimous vote. 
 
9.  Other Correspondence: 
 Public Housing Notices 
 Town Elected Member Survey  
 
10. Paul Doherty  made a motion to adjourn the meeting at  7:00 p.m.  Deborah Christen  
seconded, all were in favor, and the meeting was adjourned.   
 
 
Lunenburg Housing Authority                         Page 3.                                                                      December 21, 2017          
Regular Meeting Minutes 
===PAGE 4===