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LUNENBURG HOUSING AUTHORITY 
 
MINUTES OF THE REGULAR MEETING 
 
October 25, 2018 
 
Members Present:   Deborah A.H. Christen, Member 
     Caroline Fortin, Member 
Linda McDonald, Member 
 
Members Absent:   Paul Doherty, Vice Chair 
 
Also Present:    Benjamin Gold, Interim Executive Director 
Denise Ivaldi, Recording Secretary 
      
1. The Chair declared a quorum present and opened the meeting at 6:41 p.m.   
 
2. The minutes of the September 20, 2018 meeting were presented.  Caroline Fortin made a motion 
to accept the minutes ; Linda McDonald  seconded.  All  were in favor and the minutes were 
accepted. 
 
3. The Executive Director Report: 
• FHA/LHA Update – Fitchburg will begin self-managing effective January 1, 2019.  They 
have advertised for an Executive Director. 
• Leominster went through the process to hire an Executive Director, the Board decided not 
to move forward.  Leominster has now signed a Mentoring Agreement with Worcester 
H.A., Ben Gold will work with Peter Proulx up to 15 hours per week. 
• We are changing from Vision Payroll to Harpers for Payroll, so all five housing authorities 
will use the same company. 
• The meetings for November and December will be changed to November 14 th and 
December 13th respectfully. 
• Keith will be on vacation 10/26-11/1, Tom/Sterling H.A. will cover while he is away. 
 
4.  Financial Report (September 2018): 
• Page F2 – Reserves are at 37.49%. 
• Page F3 – We are under on rents, waiting on DHCD subsidy. 
• Utilities are fine; maintenance is over due to three vacancies requiring more work than 
usually needed. 
 
Caroline Fortin made a motion to accept the September 2018 financial reports. Linda McDonald 
seconded; all were in favor. 
 
5.  Modernization Report:    
• No on-going projects. 
 
6.  State-Aided Housing Report: 
• We received 29 standard applications in September; 1 5 elderly/young disabled and 14 
family. 
• We are 100% occupied. 
• Work Order report included. 
 
 
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7.  Old Business:  None 
8.  New Business:  The following resolutions were presented: 
Ben Gold went over the budget changes needed to be within the DHCD 10% rule. 
FY2018 4001 OPERATING BUDGET REVISION 1 SUBMISSION 
 
RESOLUTION 201815 
WHEREAS: Per DHCD’s Performance Management Review (PMR) guidelines, the 
Lunenburg Housing Authority must submit a budget revision to the FY2018 
budget to correct any budget to actual variance greater than 10%.  
 
NOW THEREFORE BE IT RESOLVED, 
 
 That the Lunenburg Housing Authority Board of Commissioners authorizes 
submission of Revision 1 to the 4001 Operating Budget for State -Aided 
Housing for Fiscal Year 2018 to correct any budget to actual variance greater 
than 10%, as directed by the DHCD PMR guidelines and recommended by 
the Interim Executive Director. 
 
RESOLVED, Motion made by Linda McDonald to submit Revision 1 to the FY2018 4001 
Operating Budget for State-Aided Housing to DHCD, to correct any budget 
to actual variance greater than 10% per the DHCD PMR guidelines. 
 
SECONDED,    Deborah A.H. Christen seconded the motion, and the motion was passed by 
a unanimous vote.   
.   
RESOLUTION TO WRITE-OFF QUARTERLY 
UNRECOVERABLE DEBTS 
RESOLUTION 201816 
Whereas: A number of tenants of the Lunenburg Housing Authority have vacated 
while owing rent and,  
Whereas: Those persons vacating owed $1,472.94 as of September 30, 2018 ( see 
attached list).  The amount is ninety (90) days old as of September 30, 2018 
and,  
Whereas: The Lunenburg Housing Authority staff has made every reasonable effort 
to collect said vacated amounts without success. 
NOW THEREFORE BE IT RESOLVED, 
That the Lunenburg Housing Authority officially write -off $1,472.94 as 
uncollectable debts. 
RESOLVED, Motion made by Caroline Fortin to write off $1,472.94 as uncollectible 
debts. 
Lunenburg Housing Authority 
Regular Meeting Minutes    Page 2    October 25, 2018 
 
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9.  Other Correspondence: 
• PHN Notices 
• NAHRO October Newsletter 
 
10. No Resident Participation Requested. 
11. Deborah Christen made a motion to adjourn the meeting at 6:57 p.m.  Caroline Fortin seconded, 
all were in favor, and the meeting was adjourned.   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Lunenburg Housing Authority 
Regular Meeting Minutes    Page 3    October 25, 2018