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Lunenburg Housing Authority
Regular  Meeting Minutes                       M ay 18,  202 3
LUNENBURG HOUSING AUTHORITY
MINUTES OF REGULAR MEETING
131 White Street, Lunenburg, MA
M ay 18 , 202 3
Members Present : Members Absent:
Deborah A.H. Christen, Chair Linda McDonald,  Vice Chair
Wayne Caron, Tenant Board Member
Dale Proulx, Treasurer
Also Present :
Benjamin Gold, Executive Director
Adam Gautie, Assistant Executive Director
Jade Tavares, Administrative Assistance/Special Projects
1. Opportunity for Public Comments
a. A discussion was held about the patio furniture, smoking policy and ordinance for noise.
2. Meeting C alled to O rder
a. Chair Deborah Christen asked for a roll call of members present: D e borah Christen-present, 
Wayne Caron-present, and Dale Proulx -present . Also present were Executive Director 
Benjamin Gold, Assistant Executive Director Adam Gautie , and  Administrative 
Assistance/Special Projects Jade Tavares . The Chair declared a quorum present and opened 
the meeting at 2:00 p .m .
b. The minutes of  April 20 , 202 3  were presented. With no discussion, Tenant Board Member  
made a motion to approve the minutes; Treasurer  seconded, with all in favor.
3. Executive Director Report
a. Conference Call – This is almost complete and expected to be ready for the next board 
meeting .
4. Financial Report
a. The financials of April, 2023  were reviewed.  The Reserve is healthy at 41.85%.  Tenant Board
Member  made a motion to approve the April, 202 3  financials as presented; Treasurer  
seconded, with all in favor.
5. Administration
a. Modernization/Work Order Report  –  Assistant Director
667-1 Intercom System (FISH# 162041) This project is bidding on 5/24/2023. Bids are due 
6/14/2023.
Walkway repairs (FISH# 162042) T h e  c o n tra c t w a s se n t to  D H C D  o n  4 /2 4 /2 0 2 3  fo r a p p ro v a l. 
O n c e  w e  re c e iv e  c o n tra c t a p p ro v a l a n d  sig n a tu re  th e n  w e  c a n  b e g in  th e  p ro je c t.
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Lunenburg Housing Authority
Regular  Meeting Minutes                       M ay 18,  202 3
667-1 Tree Removal (FISH# 162043) D H C D  h ire d  G ra v e s E n g in e e rin g  a s th e  d e sig n e r. W e  m e t 
w ith  G ra v e s, o n  0 4 /2 6 /2 3 , to  b e g in  th e  d e sig n .
Wor k  Order Report :
1. For 667: There was  a total of 12  with 10  completed and 2  open. Out of these, 4  were 
Emergencies and have been completed. 
2. For 705: There was a total of 4 with 3  completed and 1  open. Out of these,  none  were 
Emergencies.
b. State-Aided Housing Report  –  Executive Director
We received 20  Standard Applications  ( 8  Elderly/Young Disabled and 12  Family).  We have 
2,238  Elderly and 5,138 Family applicants on the waiting list. There were 1  lease-up and 3  
vacancies in April . We are at 93.62%  occupancy for Elderly ( 4  Empty unit –  1  Waiver = 3  
Vacanc ies ). We are at 100 % occupied for Family ( 0  Empty unit –  0  Waiver = 0  Vacancy). 
Overall occupancy is at 94.34 %.
6. Unfinished Business  –  None
7. New Business
a. Resolution 202 3 -7 Unrecoverable Quarterly Debt Write-Off.  Motion made by Tenant Board 
Member  to approve the Unrecoverable Quarterly Debt Write-Off ; Treasurer  seconded the 
motion, with all in favor .
8. Other Correspondence
a. DHCD  PHN  2023-5  Inspector  General  Guidance  Regarding  Fiscal  Responsibilities  of  LHA
Board Membe r
9. Motion to Adjourn
There being no further business, Tenant Board Member  made a motion to adjourn the meeting  
2:35 p.m. Treasurer  seconded and with all in favor the meeting was adjourned. Next meeting will 
be held on June 22 , 202 3 .