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Lunenburg Housing Authority
Regular  Meeting Minutes                       August 17, 202 3
LUNENBURG HOUSING AUTHORITY
MINUTES OF REGULAR MEETING
131 White Street, Lunenburg, MA
August 17 , 202 3
Members Present : Members Absent:
Deborah A.H. Christen, Chair Dale Proulx, Treasurer
Linda McDonald,  Vice Chair
Wayne Caron, Tenant Board Member
Nicole Waters , Board Member
Also Present :
Benjamin Gold, Executive Director
Adam Gautie, Assistant Executive Director
Jade Tavares, Administrative Assistance/Special Projects
Evelyn Perez, Director of Housing Manage ment  Services
Cathy Santiago , Resident Services Coordinator
1. Opportunity for Public Comments  - None
2. Meeting C alled to O rder
a. Chair Deborah Christen asked for a roll call of members present: Linda McDonald-present, 
D e borah Christen-present, and Wayne Caron-present. Also present were Executive Director 
Benjamin Gold, Assistant Executive Director Adam Gautie , and  Administrative 
Assistance/Special Projects Jade Tavares . The Chair declared a quorum present and opened 
the meeting at 2:00 p .m . Director of Housing Manage ment  Services Evelyn  Perez  and 
Resident Services Coordinator Cathy Santiago arrived at 2:03p.m. Board Member Nicole 
Waters arrived at 2:07p.m.
b. The minutes of June 21 , 202 3  were presented. With no discussion, Tenant Board Member 
made a motion to approve the minutes; Vice Chair  seconded, with all in favor.
3. Executive Director Report
a. Election of Officers –  As the Treasurer was absent, the Board agreed to table this until there is
a full slate in September. There was a discussion about  smoking. Executive Director reminded
the board if they wanted to attend the MassNAHRO Conference in September to call 
Assistance/Special Projects.  Executive Director  provided an update on the HHA Management 
Agreement and discussed hiring an Assistant Manager for Off-Site Housing Manager Moises 
Ramos.
4. Financial Report
a. The financials of June and July, 2023  were reviewed. Vice Chair made a motion to approve 
the June and July, 202 3  financials as presented; Board Member Nicole Waters seconded, with 
all in favor.
5. Administration
a. Modernization/Work Order  Report  –  Assistant Director
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Lunenburg Housing Authority
Regular  Meeting Minutes                       August 17, 202 3
667-1 Intercom System/Federal Pacific Panel Replacement –  FISH#162041
We held a pre-construction meeting on 07/20/23. Project is underway.
Walkway Repairs –  FISH#162042
T h e  p re -c o n stru c tio n  m e e tin g  w a s h e ld  0 5 /3 0 /2 3 . P ro je c t w ill sta rt la te  A u g u st o r S e p te m b e r 
2 0 2 3 .
6 6 7 -1  T re e  R e m o v a l F IS H #  1 6 2 0 4 3
We received six bids. The low bidder was North-Eastern Tree Service in the amount of 
$10,800. The contractor was vetted by the designer.
Work Order Report:
1. For 667: There was  a total of 15  with 13  completed and 2 open. Out of these, 2  were 
Emergencies and have been completed. 
2. For 705: There was a total of 9 with 8  completed and 1  open. Out of these, none were 
Emergencies.
b. State-Aided Housing Report –  Executive Director
In June, w e received 6  Standard Applications  ( 4  Elderly/Young Disabled and 2  Family) ; there 
were 2 lease-ups and 0 vacancies.
In July, we received 10 Standard Applications ( 8  Elderly/Young Disabled and 2  Family) ; 
there were no lease-ups or vacancies  in July . There are  2,315  Elderly and 4,555  Family 
applicants on the waiting list. We are at 100%  occupancy .
6. Unfinished Business  –  None
7. New Business
a. Resolution 202 3 -7 Acceptance of Low Bidder for Tree Removal EOHLC Project 162043.  
Motion made by Vice Chair to approve the Acceptance of Low Bidder for Tree Removal 
EOHLC Project 162043 ; Board Member Nicole Waters seconded the motion, with all in 
favor.
8. Other Correspondence
a. EOHLC  PHN 202 3 -8 Centralizing Screening Determinations for Priority & Preference in 
AHVP Program
b. EOHLC PHN 2023- 9 Updates to Performance Management Review (PMR) for 2023 Cycle
c. EOHLC PHN 2023-10 High Leverage Asset Preservation Program (HILAPP) Updates
d. EOHLC PHN 2023-11  Updated Accelerated Independent Modernization and Management 
(AIMM)  Program
e. EOHLC PHN 2023-12 Mandatory Data Reporting
9. Motion to Adjourn
There being no further business, Vice Chair  made a motion to adjourn the meeting 2:38 p.m.  Board 
Member Nicole  seconded and with all in favor the meeting was adjourned. Next meeting will be 
held on September 21 , 202 3 .