===PAGE 1=== P a g e | 1 Lunenburg Housing Authority Regular Meeting Minutes November 20, 2025 LUNENBURG HOUSING AUTHORITY MINUTES OF REGULAR MEETING 131 White Street, Lunenburg, MA November 20 , 2025 Members Present : Members Absent: Linda McDonald, Vice Chair Dale Proulx, Chair Wayne Caron, Tenant Board Member Nicole Waters, Treasurer Deborah A.H. Christen Also Present : Benjamin Gold, Executive Director Adam Gautie, Assistant Executive Director Jade Tavares, Administrative Assistance/Special Projects Suzanne Bonney, Director of Finance Chris Boyer, Director of Modernization Catherine Santiago, Director of Housing Management Services 1. Meeting C alled to O rder a. Vice Chair Linda McDonald asked for a roll call of members present: Linda McDonald- present, Wayne Caron-present, and Deborah A.H. Christen-present. Also present were Executive Director Benjamin Gold, Assistant Executive Director Adam Gautie, Administrative Assistant/Special Projects Jade Tavares , Director of Finance Suzanne Bonney , Director of Modernization Chris Boyer, and Director of Housing Management Services Catherine Santiago . The Vice Chair declared a quorum present and opened the meeting at 2:00 p .m . b. The Annual Plan minutes of November 16 , 2025 were presented. With no discussion, board member Deborah A.H. Christen made a motion to approve the minutes; Tenant Board Member seconded, with all in favor. c. The Regular minutes of November 16, 2025 were presented. With no discussion, Tenant Board Member made a motion to approve the minutes; board member Deborah A.H. Christen seconded , with all in favor. 2. Executive Director Report a. Executive Director stated interviews for the maintenance position are ongoing. Director of Facilities Shane Parsons will be leaving on Wednesday (11/26); interviews are being held for the position. 3. Financial Report a. The financials of September 2025 were reviewed. Tenant Board Member made a motion to approve the 2025 financials as presented; board member Deborah A.H. Christen seconded, with all in favor. The financials for October will be ready by the next board meeting. ===PAGE 2=== P a g e | 2 Lunenburg Housing Authority Regular Meeting Minutes November 20, 2025 4. Administration a. Modernization/Work Order Report – Assistant Director 667-1 Generator – FISH#162040 Quotes are out and are due 12/10/25. 667-1 Site Improvements – FISH#162048 This is a project for various improvements that may be needed in the amount of $9,881. 667-1 Window Replacement Phase 1 – FISH#162049 The mock-up installation is complete. We are now coordinating an installation schedule with the contractor as of 11/12/2025. Wor k Order Report : 1. For 667: There was a total of 24 with 20 completed and 4 open. Out of these, 16 were Emergencies and have been completed. 2. For 705: There was a total of 8 with 3 completed and 5 open. Out of these, 1 w as an Emergenc y and has been completed . b. State-Aided Housing Report – Executive Director We have 4,339 Elderly and 9,410 Family applicants on the waiting list. There w as 1 lease-up and 1 vacanc y in September . We are at 97.83 % occupancy for Elderly ( 3 Empty unit – 2 Waiver = 1 Vacancy). We are at 80 % occupancy for Family ( 2 Empty unit – 1 Waiver = 1 Vacancy). Overall occupancy is at 96.08 %. There was a discussion about the EOHLC Initiative for Unit Vacancy Turnover , where the Worcester Housing Authority , could come out to complete the task for the Lunenburg Housing Authority. This would be a temporary situation. The board members were open to the idea. Executive Director to follow up with WHA Executive Director. 5. Unfinished Business – None 6. New Business a. Resolution 2025- 9 Approval of Budget Revision. Director of Finance discussed the reasons for the Budget Revision. Motion made by Tenant Board Member to approve the Budget Revision ; board member Deborah A.H. Christen seconded the motion , with all in favor. 7. Other Correspondence – None 8. Motion to Ad journ There being no further business, board member Deborah A.H. Christen made a motion to adjourn the meeting at 2:29 p.m. Tenant Board Member seconded and with all in favor the meeting was adjourned.