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Meeting Minutes 
September 23, 2024 5:30pm 
 
 
Members Present: Brian Lehtinen, Michael-Ray Jeffreys, Greg Roy, David Blatt, Kristina 
Masaitis, Matthew Allison 
 
Members absent: Tom Gray 
 
Town Employees: na  
 
Community Guests: Anthony Sculimbrene  
 
Meeting called to order at 5:30pm. 
 
The meeting resumed with a review of the RFP, starting with Section 3 and continuing into 
Section 4, which covers the minimum quality requirements for architecture and engineering 
services.  
It was suggested including a question on the firm’s familiarity with historic preservation and 
the Secretary of the Interior Standards for Historic Preservation. Concerns were raised about 
referencing the standards without full awareness, but it was agreed that firms familiar with 
historic tax credits likely have experience with these standards. It was discussed whether 
requiring historic preservation experience might narrow the field too much. The committee 
agreed that setting a baseline requirement of familiarity and experience with historic 
preservation would ensure that the firms considered had the relevant expertise. The 
committee discussed an appropriate minimum for project experience.  
The committee focused on refining the evaluation criteria for proposals. 
 
The committee discussed the importance of ensuring the project leader’s involvement 
throughout the project, emphasizing that the project leader must be present at all meetings 
and directly involved in project oversight. The committee suggested adding language 
regarding long-term operation and maintenance costs, as well as energy efficiency analysis, 
as part of the design requirements. The need for subcontractors should be minimal, and firms 
must demonstrate stability and capacity. The selection process will involve reviewing the 
non-price proposals first, followed by opening the price proposals. The highest-ranking firm 
will be awarded the contract based on qualifications and price. 
Michael Ray Jeffreys will review with Julie and get back to the committee. 
Greg Roy made a motion to approved the Rfp and gave the chair permission to make minor 
modifications with the consultation of the town procurement officer can make non-

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substantive changes to the document as required by law. The motion was seconded by Brian 
Lehtinen, unanimously passed.  It was recommended that we meet with other boards during 
the process to keep everyone informed. 
 
Motion to adjourn by Brian Lehtinen at 6:50pm, seconded by Greg Roy, unanimously passed.