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Meeting Minutes 
November 25, 2024 5:30pm 
 
 
Members Present: Brian Lehtinen, Michael-Ray Jeffreys, Matthew Allison, Tom Gray, Greg 
Roy 
 
Members absent: David Blatt, Kristina Masaitis 
 
Town Employees: NA 
 
Community Guests: NA  
 
Meeting called to order at 5:32pm. 
 
The committee reviewed two documents, a prior space needs analysis, and a simplified 
version prepared for Taylor and Burns Architects.  Adjustments included refining square 
footage allocations and verifying calculations. Departments reviewed included: Tax 
Collector, including transaction counters. Principal Assessor for staff and records. Town 
Clerk, administrative assistant, Town Manager, building inspector, director and health agent. 
Conservation Commission: Consideration for record storage and unique spaces. Historical 
Commission: for office needs. Accounts payable clerk, accountant, payroll benefits clerk, IT 
director and staff, select board office,  IT Department: allocated for IT equipment and staff. 
School District Offices.  Linear shelf space measurements needed. Creative storage solutions 
for a revamped Town Hall basement.  Bathrooms, break rooms, and occasional office space 
will require a 3,000 sq. ft. reduction in allocated space. Veteran Affairs, State Rep office.  
Recreation Director. At 7090 square feet and school offices is 2675 square feet, bathrooms 
and break rooms need to be added. Next Steps: verify storage needs and measure existing 
spaces. Add data for conference room requirements based on Town Hall usage. Collaborate 
with architects on innovative solutions for space constraints. 
 
The committee reviewed two key documents: a prior space needs analysis and a simplified 
version prepared for Taylor and Burns Architects. Adjustments focused on refining square 
footage allocations and verifying calculations. Departments and allocations discussed 
included the Tax Collector, with space for transaction counters, and the Principal Assessor, 
with allocations for staff and records. Other areas reviewed included the Town Clerk and 
Administrative Assistant, Town Manager, Building Inspector, and Director and Health Agent. 
The Conservation Commission's needs were considered, including record storage and unique 
spaces, as well as the Historical Commission's office requirements. Space for the accounting 

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and IT staff was discussed, covering the accounts payable clerk, accountant, payroll benefits 
clerk, IT director, and staff. The Select Board Office and IT Department were also reviewed, 
with the latter including allocations for IT equipment and staff. The School District Offices 
were identified as requiring a total of 2,675 square feet. 
The committee noted the need for linear shelf space measurements to refine storage planning 
and discussed creative storage solutions, such as utilizing a revamped Town Hall basement. 
Bathrooms, break rooms, and occasional office space will require a 3,000 square-foot 
reduction in allocated space. Other departments reviewed included the Veteran Affairs and 
State Representative Offices, along with the Recreation Director Office. The proposed 
addition totals 7,090 square feet, with additional considerations for bathrooms and break 
rooms. Next steps include verifying storage needs, measuring existing spaces, adding data for 
conference room requirements based on Town Hall usage, and collaborating with architects 
on innovative solutions for space constraints. 
 
 
Motion to adjourn by Matthew Allison at 6:01pm, seconded by Tom Gray, unanimously 
passed.