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Meeting Minutes 
June 29, 2026 5:30pm 
 
 
Members Present:   Brian Lehtinen, Tom Gray, David Blatt, Anthony Sculumbrine 
 
Members absent:  Laura Brzozoski, Matthew Brenner, Greg Roy, Kristina Masaitis 
 
Town Employees: NA 
 
Community Guests: NA 
 
The meeting was called to order at 5:32 PM by David Blatt. 
 
Public Comments: None 
 
 
Chair distributed and shared a spreadsheet summarizing previous space studies and current 
needs analysis. 
 
Facilities / Square Footage Analysis 
• Current usable office space estimated around 4,225 sq ft; past proposals ranged from 
~5,000 to ~5,665 sq ft for office areas. 
• Projected office need (excluding meeting spaces, elevators, bathrooms) still ~5,600 sq 
ft; overall building likely ~8,000 sq ft once shared meeting spaces, elevators, 
restrooms included. 
• Trend identified: over time personnel space requests decreased in many departments; 
record storage demands drove much variance. 
• Building Dept. largely digital; minimal physical record storage required. Some 
departments report existing large storage areas that may not be necessary. 
• Chair will refine staff-by-area allocations and follow up with departments for 
clarifications. 
 
Space Planning Concepts / Adjacencies 
• Bullpen (open/shared workspace) concept broadly favored to increase flexibility, 
cross-coverage, and staff interaction; recommended for departments with low 
headcount or intermittent public-facing needs. 

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• Town Clerk function considered distinct due to high public foot traffic and elected 
status; recommended to remain prominent/public-facing but could be adjacent to 
shared counters to allow cross-coverage. 
• Suggested clusters: planning, building, board of health, conservation to be collocated 
for adjacency and shared public counter. 
• Recommendation: large transaction counters allowing multiple staff to serve the 
public; several shared small meeting rooms (4–6 people) plus one larger meeting 
room for boards/committees (~12–20 people). 
• Approximate planning metric referenced: 160 sq ft per person as starting guideline. 
 
Department Feedback / Missing Information 
• Several departments (assessors, accounting) have not returned updated surveys; town 
manager not yet provided clarifying information about storage needs (file cabinets vs. 
sq ft). 
• Chair asked committee to obtain further department input before finalizing 
allocations. 
• Discussion on whether assessors/principal assessor need private offices versus use of 
small conference rooms with adequate soundproofing. 
 
Design Process and Professional Support 
• Proposal discussed to hire an architect/consultant to produce conceptual drawings 
based on committee square footage numbers. Estimated approach: buy a block of 
consultant hours (example: 40 hours @ $150/hr ≈ $6,000) to generate preliminary 
concepts. 
• Committee members supported engaging a professional (architect or qualified 
consultant) to create visuals for staff review; some members willing to do a 
preliminary “paper napkin” layout first. 
• Concern raised about procurement/timing. Committee agreed to await Select Board 
composition. 
 
Ritter Building / Annex Constraints 
• Ritter building has multilevel entry and accessibility challenges; creating an ADA-
compliant primary entrance and circulation is a significant design constraint and 
potential cost driver. 
• Annex footprint viewed as well-suited to needs but has energy-efficiency and 
envelope issues (windows, insulation, tall ceilings). 
• Unknown subsurface conditions (ledge) on the side near the historical society could 
affect cost and feasibility of expanding parking or shifting entrances. 
 
TC Passios (Community Building) — Scope Concern 
• Some members asserted TC Passios must be included in committee review because it 
currently houses storage, voting operations, and community activities (teen club, food 
pantry, senior activities). Concerns raised about town manager’s plan to close TC 
Passios for safety reasons (mold, asbestos, roof, heating problems). 
• Committee agreed TC Passios should be placed on a future agenda to review facility 
condition; recommended inviting facilities manager to present findings and to conduct 
a site visit as a committee. 
• Debate over town obligations regarding potential school expansion on Turkey Hill / 
TC Passios site; consensus that a holistic plan for town properties is needed. 
 
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Meetings & Next Steps 
• Chair will continue refining the spreadsheet, pursue missing departmental surveys, 
and push town manager for clarifications on storage and staffing data. 
• Chair will request the Select Board discuss town buildings at their July 14 meeting; 
committee members plan to monitor and participate in that discussion. 
• Committee to place TC Passios condition review on a future agenda and schedule an 
on-site review with facilities manager. 
• Committee agreed to target July 20 for the next meeting (third Monday), pending 
Select Board outcomes and additional input. 
 
Other Business 
• Discussion of potential interim/alternative community space solutions (example: 
geodesic dome for gym activities; preliminary cost estimate discussed ~ $50k for a 
30x75 structure). 
• Suggestion to consider creating a permanent town building committee to coordinate 
capital planning across municipal properties (master-plan approach recommended). 
 
Next meeting scheduled: July 20 
 
Public Comments: None. 
 
Motion to Adjourn: Anthony Sculumbrine.  Seconded by Tom Gray.  Unanimously approved. 
 
Adjourned: 6:26 PM