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Town of Lunenburg 
Personnel Committee 
Minutes:  September 10, 2018 meeting 
Ritter Memorial Building 
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Personnel Committee Attendees: 
Scott Chase 
Sue Andrews 
Erik Arnold 
Also Present: 
Heather Lemieux, Town Manager 
Jamie Toale 
Meeting called to order at 6:35pm with all attendee’s present.   
Old Business 
Revised minutes from the July 16, 2018 meeting, and the minutes from the August 13,2018 
meeting were reviewed as submitted. 
Motion by E. Arnold: Accept both the July 16, 2018 minutes and the August 13, 2018 minutes 
2nd: S. Andrews     Vote:  All in Favor 
Personnal Action Forms:  There were no actions needing review at this time. 
SAP Policy Review:  Heather presented the final refreshed documents that will update the SAP  
to reflect changes approved previously by the Board of Selectman.  They covered both the 
vacation process and the FMLA process.   The committee reviewed the documents in their final 
form. 
Motion by S. Andrews:  Accept the final changes to the processes and update the SAP as 
submitted. 
2nd:  E. Arnold        Vote:  All in Favor 
SAP Salary Survey:  Heather provided additional information on other alternatives to utilizing 
an outside consultant to assist with the SAP compensation survey for 2019.  We could purchase 
market data from other comprable towns to Lunenburg for about $5K.  A consultant doing a full 
review of all appropriate jobs would cost about $20K.  Each expense would require a warrent 
article to be presented at the Special Town Meeting November 13, 2018. 
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Motion by S. Andrews:  Seek approval for the $5K expense for the purchase of Market Data 
regarding wage compensation for SAP job roles.   
2nd:  E. Arnold     Vote:  All in Favor 
BOS Goals:   
General Discussion: Jamie Toale gave an overview of his thinking regarding the improvement 
needed in creating better processes to identify volunteers and organize appointments to town 
committees.   The initial recruitment and then the onboarding of new volunteers needed to be 
better organized.  Improvement in training and assessing skills needed and then more formal 
tools created to accomplish the needed training.  Areas like understanding Roberts Rules; how 
Open Meeting rules needed to be applied and conflict of interest issues were some of the areas 
discussed. He asked how the Personnel Committee might be of assistance.   
While no formal agreements were initiated, there was interest in the committee spending time 
taking a look at creating some simple tools that might get the project started, especially in 
recruitment and onboarding.  The group would further review at the next scheduled meeting. 
General Discussion:  The committee determined that the next meeting will be held October 17, 
2018 at 6:30pm. 
Motion by S. Andrews:  to adjourn the meeting at 8:00pm 
2nd:  E. Arnold    te:  All in Favor