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Town of Lunenburg 
Personnel Committee 
Minutes:  December 29, 2020 - Zoom Meeting 
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Attendees: 
Dave MacDonald, Sue Andrews, Donna Fortune, and Joanna Bilotta  
Also Present: 
Julie Belliveau, Asst. Town Manager/HR Director 
Meeting Began at 5:07pm with all attendee's online; Joanna Bilotta presiding as Vice Chairman 
Approval of Minutes: 
Minutes of the October 29, 2020 meeting reviewed 
Motion by D. MacDonald to accept and approve the minutes as presented; Second D. Fortune 
Roll Call Vote:  All in Favor 
New Business: 
Approval of Personnel Action Form for Intermittent Heavy Equipment Operator 
J. Belliveau outlined the need to formally approve the hiring of Michael Roberts into this role.  The 
committee had created the job description, and received approval to add the role into the SAP during 
2020.  This role previously was just a contractor role, but guidance from the state mandated it change to 
a town employee, given that town equipment was required to complete the work, in this case 
snowplowing.  This candidate had been fulfilling the role for many years as a contractor.  The salary was 
set at a rate that the candidate previously received as a contractor.  This role is part time as needed and 
the town provides no other benefits.   A general discussion regarding this process, bringing new 
committee members up to date on this corrective process. 
Motion by S. Andrews to accept the recommendation of the towns H.R. Director to offer the role at 
Grade Level 9 step 8. 
Second: D. Fortune 
Roll Call Vote:  All in Favor 
Position Description Review:  Reserve Police Officer 
J. Belliveau updated the group on another corrective action needed with the addition of this Job into the 
SAP.  In years past, the town utilized this role, but the position was thought to be included in the Police 
Employees position structure, governed by their union contract.  The town has learned that this role, 
that is less than a full time role, is not included in that agreement and should be placed into the SAP 
structure.  This description was created by the HR Director with the assistance of the Chief of Police.  
The job Grade Level was assigned consistent with previous assignment, with a recommendation of it 
being a Grade Level 10 in the SAP.  The committee made a few minor adjustments in the description, 
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but were in agreement that the description was well written, contained all the essential information 
required and followed a consistent outline for job descriptions in the SAP. 
Motion by:  S. Andrews to accept the recommendation of the towns H.R. Director to accept the job 
description, with the few minor changes noted, at a Grade Level 10 in the SAP.  It will then be submitted 
at the next appropriate Town Meeting for final approval by the Selectman. 
Second:  D. Macdonald 
Roll Call Vote:  All in Favor 
Position Description Review:  Network Administrator 
This position is a new addition to the SAP.  Currently the towns IT Director's role includes a shared 
responsibility with the School Department.  A recent realignment of these shared IT roles has resulted in 
the movement of the Network Administrators role from the School Department to the town.  As the 
town previously did not have a job description in its SAP for such a role, this job description was needed.  
As there is an employee in this role currently, the Grade Level places the responsibilities in a level 
consistent with the current School Department placement. 
Motion by:  S. Andrews to accept the recommendation of the towns H.R. Director to accept the job 
description, at a Grade Level 13 in the SAP.  It will then be submitted at the next appropriate Town 
Meeting for final approval by the Selectman. 
Second:  D. Fortune 
SAP Longevity Amendment 
J. Belliveau submitted this amendment to the SAP that changes the longevity award from a percentage 
value to a dollar value.  This supports consistent alignment between the SAP guidance and how this 
benefit is awarded with all the other contracts managed by the various union groups in the towns 
employ. 
Motion by:  S. Andrews to accept the recommendation of the towns H.R. Director to amend the SAP 
Section 25, Longevity Pay to reflect payment as a cash value, rather than a percentage value, in line with 
other employee groups’ payment schedules. It will then be submitted at the next appropriate Town 
Meeting for final approval by the Selectman. 
Second:  D. Fortune 
Roll Call Vote:  All in Favor 
General Discussion 
D. Macdonald reminded the group that we had not completed our discussions on how to insure that all 
town employees received at least the Massachusetts Minimum Wage.  Several of the Grade Levels have 
a starting step that did not meet that wage.  The group supported that all town employees should not 
be paid below that rate, but had not completed the work of how to address the SAP Grade chart to 
accommodate this practice.  J. Belliveau will continue to assess that issue and present the topic at our 
next meeting. 
Motion:  S. Andrews: To Adjourn meeting at 5:45pm    Second:  Fortune