===PAGE 1=== TOWN OF LUNENBURG Office of the Planning Board Tel: (978) 582-4146, ext. 5 Fax: (978) 582-4353 960 Massachusetts Avenue Lunenburg, MA 01462 Matthew Brenner, Chair Matthew Allison, Vice Chair Amanda Reid, Clerk Timothy Willsmer, Member Glenn McLeod, Member Minutes June 10th, 2024 Richard Harris – Interim Land Use Director Logan O’Connell – Administrative Assistant Meeting Posted: Yes Address: Town Hall, 17 Main Street, Lunenburg, MA Date: 6:00 P.M. Present: Matthew Allison, Matthew Brenner, Glenn McLeod Absent: Amanda Reid, Timothy Willsmer CALL TO ORDER: The meeting’s beginning was briefly delayed due to technical issues with Zoom. After unsuccessful staff troubleshooting, Matthew Brenner clarified that the meeting could continue without Zoom and began the meeting at approximately 6:18 P.M without it. M. Brenner and Matthew Allison discussed possible continuations and agenda modifications due to the technical difficulties. M. Allison expressed dissatisfaction with the Town Government’s performance, and M. Brenner agreed. Richard Harris and M. Brenner discussed which items to postpone due to the inability for the public to comment online. M. Allison opined that the purpose of Public Hearings was to serve the general public, and emphasized that they were the largest of many groups that were inconvenienced by the technical difficulties. REORGANIZATION: R. Harris recommended voting on the Chair position and postponing the full re-organization until all members could be present. M. Allison moved to continue Chair Membership until the next meeting, M. Brenner seconded, passed unanimously. APPOINTMENT: MBTA Zoning Karen Chapman rescheduled her presentation to 2024-06-24 to have Zoom available. Master Plan Steering Committee Two candidates (Sondria Harp, 20 Pratt St and Emily Young, 36 Florence St) were present. M. Brenner asked for a brief personal summary, including reasons for joining the committee. ===PAGE 2=== 2 S. Harp presented. She explained some of her community social-media initiatives, noting that she preferred being involved to “sitting on the sidelines”. M. Allison moved to appoint S. Harp to the Master Plan Steering Committee, Glenn McLeod seconded. Passed unanimously E. Young presented. She noted her inexperience serving on Town Committees, but explained her history as a resident, teacher and parent in the Lunenburg Public Schools system. She also emphasized plans to improve accessibility within the community. M. Allison moved to appoint E. Young to the Master Plan Steering Committee, G. McLeod seconded. Passed unanimously. PUBLIC HEARINGS: 255 Sunny Hill Rd (Cont. FROM 2024-04-22, TO 2024-07-08) The applicant was represented by Brian Marchetti of McCarty Engineering. B. Marchetti gave an updated timeline of the project’s Stormwater Management Permit, including the Conservation Commission’s April request for a third-party review consult to verify McCarty’s wetland lines and an estimated resolution within a month. M. Allison moved to continue the public hearing to 2024-07-08 at 6:05 P.M. G. McLeod seconded. Passed unanimously. PERFORMANCE GUARANTEE: 430 Mulpus Rd – Harbor Classic (Cont. TO 2024-06-24) Applicant not present. CERTIFICATES OF COMPLETION: 680 Reservoir Rd David & Leigh Sarnoski were represented by B. Marchetti of McCarty Engineering. B. Marchetti explained that the applicants were moving into Lunenburg and attempting to close their house sale today. He listed the timeline of the project’s Storm Water Permit and asked for the as-built plan to be signed. M. Brenner explained the purpose of Certificates of Completion for the benefit of G. McLeod as a new board member. He asked about Graves’ assessment that the site needed to be “stabilized with vegetative growth”, and Marchetti explained that the majority of the site had been loamed but not hydroseeded. R. Harris noted that performance guarantees to address the “vegetative issue” were an option to the board. In response, B. Marchetti explained that the property had an Order of Conditions, which provides a mechanism for accountability on what’s done with the property before the Conservation Commission issues a Certificate of Compliance. R. Harris added that as homeowners, the applicants had a greater incentive for maintaining the property than an outside developer. M. Brenner asked for the board’s preference between accepting the Order of Conditions or requiring a Performance Guarantee for an accountability mechanism. G. McLeod and M. Allison declined to require a Performance Guarantee, citing the homeowners’ personal incentive for maintenance. M. Allison moved to approve the Certificate of Completion, G. McLeod seconded. Voice vote, passed unanimously. 321 Sunny Hill Rd (Cont. FROM 2024-05-13, TO 2024-06-24) R. Harris cited Graves Engineerings’ inspection of 321 Sunny Hill Rd when explaining why not to issue a Certificate of Completion, including a need for stabilization of rain gardens and excessive on- site mulch that would stifle vegetation. ===PAGE 3=== 3 BOARD DISCUSSIONS: Town Manager Screening Committee M. Allison explained the structure and time commitment of the TMSC, based on his experience as a screening committee member for the previous Town Managers exit. He noted that it includes a member from the Finance Committee, Select Board, Planning Board, a Member-at-Large and the Town Moderator. He emphasized that the last TMSC existed for an extended period of time, and R. Harris agreed that a 6-month timeline would be “optimistic” in the current market. M. Allison also asked about the change in the town’s chief role, from “CAFO” (Chief Administrative Financial Officer) to “Town Manager”. He inquired about how the decision was made, who made it, and whether there was any interest in this decision. M. Brenner believed it was part of a revision to the Town Charter, which R. Harris agreed with. M. Brenner asked board members about their interest in serving as the Planning Board’s representative on the TMSC. G. McLeod declined, citing how recently he joined. M. Allison declined, believing his frustration during his previous TMSC membership made him a poor candidate now. M. Allison moved to appoint M. Brenner to the Town Manager Screening Committee, G. McLeod seconded. Passed unanimously. Outdoor Dining Policy (CONTINUED) PUBLIC COMMENT: S. Harp and E. Young asked about the next steps in joining the Master Plan Steering Committee. R. Harris suggested emailing the Town Clerk and asking, while M. Allison recommended waiting a week and then going in-person to be sworn in at Town Hall. BOARD COMMENT/CONCERNS: Zoom Technical Difficulties M. Brenner was deeply frustrated with the Town’s management of Zoom, noting that it stifled public participation, affected quorum, and is unfair to the public. He questioned the Town’s expectation to be trusted in handling other aspects of residents’ lives, given their difficulties handling this one. Recent Members & Public Participation M. Brenner welcomed the newest board member, G. McLeod, and the new Administrative Assistant, Logan O’Connell. M. Brenner mentioned the availability of positions on numerous committees, and M. Allison added that there are multiple forms of civic participation outside of explicit vacancies, such as Public Comment and submissions of interest. M. Brenner reiterated that the Planning Board invites Public Comments, and that the explicit timeslots for them are more of a control mechanism for contentious meetings. ADJOURNMENT: G. McLeod moved to adjourn, M. Allison seconded. Passed unanimously. Meeting Adjourned 7:11 P.M. Documents used at meeting: Stormwater Plan, 255 Sunny Hill Rd Inspection Report, 680 Reservoir Rd Inspection Report, 321 Sunny Hill Rd