===OCR macOS Vision===
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BOARD OF SELECTMEN
MEETING MINUTES
8/3/10
7-4-45sas
The Board of Selectmen met in the Town Hall, Joseph F. Bilotta Meeting Room as scheduled with Paula Bertram, Steven M.
deBettencourt, Ernie Sund, Tom Alonzo, Dave Matthews and Town Manager Kerry Speidel present. Meeting opened at 7:00 P.M. with the
Pledge of Allegiance
PUBLIC COMMENT
ANNOUNCEMENTS
1. Tom announced that next Monday is the final band concert; scheduled for 7:00 PM. Paula announced that the farmer's market is taking
place in the center on Mondays from 3:00 PM to 7:00 PM.
APPOINTMENTS
CURRENT BUSINESS
1. Pavement Management Plan - DPW Director Jack Rodriquenz came before the board and presented the attached Power Point
Presentation on the Pavement Maintenance Program and spreadsheet on roadways in town which identified location, utilities within the
roads, pavement width, length etc., including estimated costs for FY2011. Explained the points factors attributed to each road "Func Class
', according to whether they were main roads, secondary main roads, connector roads or local roads. Explained the "Application" 4"
"L'-level, "O" - overlay and methods of construction applicable to correcting defects in the roadway. "CS" - crack seal which is a high
pressure application over the existing cracks in the roadway in order to prolong the life of the pavement. Crack seal amount in this estimate
is approximately $41,000. Also have "GM" - general maintenance, general day to day operations of the department. Need to add at least
10% on to the total to cover police details during construction for traffic control and safety. Large variable is also the drainage, which is not
identified within this plan but may need to be addressed prior to road construction. Noted that additional costs, also not identified within the
plan, would be for installation of berms, driveway aprons, etc. This format will be looked at every year and reassessments done regularly
to ensure that we're doing something to correct the issues, which is all contingent upon funding on an annual basis.
Reviewed the Asphalt Patching Program which identifies overview, objectives, policies, responsibilities and procedures.
Kerry noted that this is a working document and not a plan yet, given the level of funding that we've alocated over the years, it would take
us 26 years to do this. This is something that needs to be looked at and updated every year. Questioned what the level is that Jack would
like to see to bring us to what he sees as reasonable, what is the cut over. Per Jack the roads that need crack seal we need to address,
those that need to be leveled and overlayed, they need to be leveled and overlayed. We need to get to a level of durability, so that they
would last over a period of time. Each one of those applications identified in the spreadsheet should be done right now. Board questioned
the reasoning why East Street and Elm Street which are identified as the same type of road (local) with a priority condition of 1 and one
has leveling and overlay and the other is identified as general maintenance. Jack was not able to explain without going back to the data but
will do this and get back to Kerry.
Paula noted that we're going to have to identify what our priority is, and what percentage will be allocated to paving versus crack sealing.
Questioned what Jack's thoughts are on how often this plan should be updated and per Jack, minimum of two years as to do this every
year would be too cumbersome.
Steve's concern that collector roads would have to deteriote three times as bad as a main road before it gets placed on the list. Questioned
how this would be evaluated and per Kerry this exactly the purpose of putting the plan together, whether anyone likes it or not the function
of a main road outweighs the function of a collector road. We are going to attempt to come up with a way to address all of these roads in a
reasonable manner. Once we can do this, we shouldn't see roadways falling apart as we're giving values to the various types of roads.
Bottom line is that if we continue to spend only the $400,000 per year, we'll continue to be in failure and may need to look at spending
closer to $1 million a year as it doesn't make sense to continue with something that is in failure.
Jack noted that Summer Street is becoming a public safety issue and the decisions that are going to have to be made in addressing how
we're going to approach reconstruction. May not be able to put every single dollar that we have to put into pavement as we may need to
put aside some money as matching funds to get to a job such as we had done with the Electric Ave. reconstruction (WED Grant).
Ernie questioned if there's some standard percentage that Jack would say would be an annual percentage to be applied. Per Jack you
would want to put enough money into the roadways each year so that we're gaining on the deterioration. Kerry noted that once everything
is up to whatever the percent is it would be a different calculation on what is to be maintained, until we get caught up, it's difficult to put a
percentage number.
Ernie questioned the option of earmarking a certain percentage towards main roads, connector roads and local roads. Jack noted that as a
board member, you would have the say, but if you change from the plan, then the plan is no good. Those are the pitfalls that we fall into,
that cause so much angst and heated discussion. Kerry understands the concern and the beauty on putting something like this together, is
you take the emotion out of the decision. You can do either or, but this takes out all of the subjectivity, it's more or less scientific.
===PAGE 2===
Paula's issue is that cutoff, these are the ones that are the highest priority, however if you go down to Sunnyhill Road, which is a 6.5 and if
you could go and apply crackseal, then you could move this down on the list as we didn't do the general maintenance. Have to look at both
ends of the spectrum, what ones can we save or prolong the life by spending a small amount on maintenance to extend the life. Kerry
noted that this type of repair, crack seal, is considered general maintenance.
Jack would like to get the board's feedback as soon as possible and understands the crack seal and if we don't do anything else but crack
seal, these roads at the top will need more. Perhaps the first year, we want to hit and miss in order to repair the sections of roads that are
in failure. Kerry noted that the crack seal project seems like a good place to start, to do this as maintenance and then identify another
major project that on the list with the understanding that we're going to go through the program and further identify roads that need to be
addressed immediately. Questioned if would make more fiscal sense to bundle all the crack seal together and do it in one year and
whether we want to contract out.
Jack would propose that crack seal is not part of general maintenance budget.
Dave sees no reason to not use this plan, noted that costs have doubled and state funding has basically been level funded for the past ten
years. Labor and material costs have significantly increased, at least doubled. Extended appreciation and noted that we have to quantity
the problem before we can deal with this.
Tom is pleased with presentation and form of this going forward, don't know if the plan is perfect and the only way we're going to see this is
to move forward. Need a track record to see what needs to be tweaked, need to act on this as it addresses the non emotional factor, it puts
the roads in order. Shouldn't hesitate doing this, because we're not going to find the absolute answer without implementing.
Questioned what should the budget number be given the current conditions, to make and gain ground on the situation. Per Jack, would say
that even one million is low, but could be a working number for the next 3 to 5 years. There may need to be some combination on how we
get to that number, be it Chapter 90 or the budget process. Paula would like to have a recommendation from Jack for the August 24"
meeting to that we can begin the process so that decisions can be made, also noted that we need to dedicate more funds to the roads and
to highway.
Ernie questioned in the future, is there someone in house who can input the data and keep the plan current. Kerry noted that there is a
person in house, Leigh, who has been inputting the data.
Per Kerry, long term she sees this as being a completely in house project.
2. FY2010 Budget Adjustments - Kerry reveiwed the FY2010 Budget Close Out memorandum and presented the attached Chapter 44,
§33B transfers. Two separate sets of transfers that she and the accountant have identified to fund deficits within the appropriations in order
to close out for FY2010. First set of transfers were included in the board's packet which will leave the Snow & Ice deficit at $115,866.48,
the second set of transfer is from balance in appropriations used to offset the remainder of the snow and ice deficit which will be
approximately $51,000 and we will be asking to appropriate from free cash at a special town meeting held in the fall.
Steve questioned the balances left in the departments, particularly DPW tree budget and per Kerry knowing that we had such a snow and
ice deficit, held back on expenditures. With the Police department we were hit with labor due to two officers being out on injury leave and
it's much easier for her to say to Jack to hold off on expenditures as we had to decide whether we were going to address 2010
expenditures or push them out to 2011, it's too much of a gamble to do this in these types of years.
Tom's veiw is that for the Town Manager to address with her department is appropriate and questioned where the critisim is coming from in
asking her to address the transers as he believes these were appropriate measures to take.
Steve knew what the answer was, but wanted her to address as wanted it noted that this is what continues to happen and when times are
tight, have to look everywhere for funding.
Kerry noted that with the school department when their expenditures come in lower than what's been appropriated it does come back to
the town but through the free cash process; it does come back to the town, but through a different process.
Tom motion to approve the fund transfers as presented, Steve seconded, voted unanimously.
Kerry reveiwed the revenue comparision and noted that we were surprised with revenue which was estimated at $26,606,682 and actual
was $27,131,536. Noted increase in Excise revenue and Penalities/Interest Taxes & Excise which was a result of the developments and
some of this is a one time revenue source. The increases seen in Licenses & Permits and Dept.Revenue Other has to do with the
permiting for Tri-Town and Emerald Place. In general took in about 5.29% more in local receipts than had been estimated. State aid also
increased by 3.3% which is attributed to the way that the accountant is calculating the one time payment that the town received from the
state for the Tri-town units. At some point the board may want to discuss carving out this amount to place into stabilization or earmark for a
specific project.
Paula noted that when we talk about these increases, it should be noted that this is a one time increase and needs to be addressed as
such in looking at our budgets.
3. Extension of Alcohol Sales on Sunday - Kerry reveiwed the attached memo regarding hours of sales for Sunday sales.
4. Minutes / Warrants - #3P 11, 8/5/10 - $495,864.06 and #3M 11, 8/5/10 - $151.78 reviewed and signed. Also State Primary Warrant
scheduled for 9/14/2010@ the T.C.Passios Elementary School, 1025 Massachusetts Ave., from 7:00 AM - 8:00 PM, reviewed and signed
Action File Items - Dave questioned the Jones House roof and would like to know if there was a small leak that could be repaired
don't think it makes sense to let it deteriorate. Questioned why can't we get a patch put on or somehow stop the flow of water, even if it's a
tarp. Per Kerry, this is why she has asked our facilities maintenance to take a second look, keeping in mind that this is a short term fix. He
did mention that the porch was not part of the original structure and may make more sense to take the porch off.
===PAGE 3===
Paula would like to have this also put on a future agenda item, slated for August 24m.
5. Committee Reports -
•Tom informed the board that per the Charter, the appointment committee to appoint the Finance Committee met and reappointed John
Male and Barbara Reynolds and Mike Mackin to fill the vacancy on the board
• Paula noted the meeting that she had with Unitil Represenative John DiNapoli, and they are planning on moving forward with a
different management plan and stressed that we would like to see this for the fall. Discussed our feasibility study with Colonial Power
which Unitil was very much in favor of the town looking into this. There has been some concern about having a workshop with Unitil
versus a televised workshop meeting open to the public, hope to have an in depth view of how they've revised their response time to
date, how they've improved customer and town communications.
• Paula also attended a public hearing of the Planning Board on Emerald Place as they are proposing modifications to their plan, have
added an additional parcel of land, have removed the beach house and have proposed residential in this site. Discussed the round
about and this is still be looked at, the possibility of adding an affordable housing component. Hearing was continued until next
Monday, August 16" @ 6:00 PM.
6. Manager Updates -
• Regional dispatch study is continuing to be worked on, she and Fire Chief Scott Glenny had an informal meeting with Mayor Wong
and discussed the possibility of a smaller regional dispatch. Part of the concern that she did hear from the regional study discussions
is the issue of becoming too large. Noted that they (Fitchburg) do have the space for additional dispatchers, and that you may be
hearing discussions on this as their time table is more aggressive than our is. They have police officers serving right now as
dispatchers and they are looking to getting the officers back out onto the street and hiring civilian dispatchers. They're interested in
moving ahead with this for January which may be too aggressive for us. Noted also that there is interest with Townsend. Don't want to
get into a position where we're providing more mutual aid because our cruiser or rescue happens to be closer.
• Gas Station at 925 Mass Ave., property is in tax title, owner has filed bankruptcy. The town has filed with DEP and have been notified
that this project has been awarded funding. Problem is we need the permission of the property owner and one of the conditions of
funding through the state is that we need to try to recoup the money from the property owner. She has spoken with the owner and he
has stated that he is not interested in permitting the town access but willing to sell the property to the town for $1.00. Kerry has spoken
with a few people who are interested in this property, but knowing that the tanks have gone beyond their expected life no one is willing
to purchase. She will be speaking with town counsel on whether we could hold the property and allow the work to be done on it and
then transfer the property, as she would hate to lose out on this grant opportunity.
7. Selectmen Requests:
a. Office Requirements for Veteran's Agent - As Ernie has requested this to be discussed, he wanted it noted that our veteran's agent
has been having difficulty in communicating with the Boston office and noted that we have to serve the veteran's. Office space has
been dedicated for the agent at the Eagle House, (American Legion space) and a phone needs to be installed. Per Kerry, we have
previously shared the Veteran's Agent with the City of Fitchburg and several months ago she spoke with Ernie and was informed that
the American Legion was willing to allow them to use their space at the Eagle House. We never heard anything back from T.J
(Bluaser, Veteran's Agent) until he informed us that he needed a phone line and computer. Verizon has been out, and his computer is
up and running and he now has internet access. Miscommunication was that she expected that he was to let her know what was
needed but he never did, this should all be addressed by the end of this week.
b. Town Beach Traffic - Traffic advisory on the roadway (Prospect Street), suggestion was made to give the life guards some cones to
put up just to let people know that this is a very congested area. We did install some pedestrian crossing signs and the life guards do
now have cones that they can put out. Last week was the last week of swim lessons, so this may have been why there was added
traffic.
c. Uniform Meeting Agendas - Request to have all boards and committees use a standarized form so that they may be easily
distinguishable, which would be the form that we are currently using. Per Chair, this will be forwarded to other boards as a template.
Would suggest a standardized header and the items on the agenda would be the responsibility of the individual boards.
d. Janitorial Services - about 30 days into our current contract, we are receiving approximately two days of cleaning services for each
building. Noted that these are cleaning services, has spoken with a number of people and have received relatively good comments
about the level of cleaning. Including the library and she has received something in writing expressing their pleasure with the level of
cleanliness. We have been working on dealing with the issues that are identified and for the most part people are pleased. There is a
difference between having a cleaning service and having a maintenance person. Steve commented on this as the side walk wasn't
being taken care of and noted that it has been taken care of since it was mentioned
e. Update on Landfill - continues to be monitored twice per year in accordance with the close out plan, last one was done on June 30,
2010. There are no issues as far as the monitoring and will be placed in the board's action file for their review. Right now we are
petioning the state to go from twice annually to annually and are being told that following the next monitoring in six months we will be
granted annual inspections. Monitor is checking the above ground environment as well as the below ground environment.
===PAGE 4===
OLD BUSINESS
1. Future Meeting Schedule - Paula reviewed the pending items and believes that the work sessions make sense; however that
televising some of the work sessions may also make sense. Noted, that we've been able to accomplish a lot with regards to the work
sessions in relation to the business meetings.
Per Kerry, the work session format has worked well and gives us the opportunity to focus on one subject, whether it's televised or not
doesn't really matter as they are both open meetings and people are welcome to attend.
Paula requested that the board forward any other pending items that they may want addressed in order to place them of future agendas.
Tom questioned what really is the difference between a work session and a business session as he believes the work sessions are just
extensions of the board's business meeting. He believes being televised is critical to getting information out to the town and not being
televised is a detriment to the public's ability in knowing what is going on.
Paula noted that the work session on the pavement management plan was a particular point in case where it was not yet ready to be made
available as we needed further discussions. The work sessions that we have focused on right now for the Unitil Emergency Response Plan
is scheduled to be televised but is not conducive to being televised with the set up that is currently in place as it's more difficult to discuss
and have the ability for the public to hear all the comments without going to a specific microphone.
Tom concurred that the pavement management plan is a perfect example of what needs to be discussed at a work session, talking about
differences in work session. Need to define on what the work session is and what the purpose is, as far as the microphone this is
something that has to be discussed with PACC and decide how we can deal with televising.
Noted that we need to also include "Town Manager" goals under the "pending items"
August 10, 2010 Work Session on Uniti's Emergency Response Plan and the Demo of BlackBoard Connect Emergency Notification
Suggestion to place this listing on the cable scroll to intorm people on what the pending issues are and intormation on the pending tuture
meeting agenda's.
Ernie would like to see us continue with the work shop and noted the importance of having televised meetings. Steve concurred with
Ernie's comments and that if we want to have issues weeded out a work shop is more appropriate setting
The Chair and Town Manager will decide which items under the workshops will be televised. Board would like to have the August 5, 2010
Work Session televised as will the August 10" work session. There will be no meeting scheduled for August 17, 2010 unless something
absolutely critical comes up and on August 24th there will be a business session. Paula would like to add under pending items, the IMA
status and this should be addressed in a work session as we will be discussing a contract.
Tom would like to emphasize the importance to look at the financial forecast and budget retrospect. Paula noted that this may be valuable
to have department heads come in and provide their overview of their budget and the impact to their department.
COMMITTEE APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS
1. Appointment: DPW Building Committee - Kerry reviewed the attached memo on the DPW Building Committee. Noted that we are
able to do a design build design under the state procurement law. Steve would like to serve on the committee as the Board of Selectmen
representative as he has about 36 years in the construction field and is the owner of his construction business and referenced his
experience in college. He has questions with design build as often times the designer and the builder work together and not for the owner.
Knows that a lot of work has been done as far as a schematic design and that he is still interested in serving. Dave noted that he's been
interested in this since he served on the Capital Planning Committee. Ernie motioned to appoint Steve, Dave seconded, voted
unanimously.
Three Citizens at Large, Dave move to appoint Jay Simone, Dave MaDonald and Janice Carrier as the Citizens at Large representatives,
Ernie seconded, voted unanimously. Approved recommendation of DW Director Jack Rodriquenz to appoint as DPW Department
appointees Leigh Mezzetti and Jim Breault and the Planning Board's appointee, Joanna Bilotta.
Board noted that under #3 of the charge of the committee should also include "and the Board of Selectmen".
2. Resignation: Bonnie Edes, Council on Aging - Board accepted Bonnie's resignation with regrets, letter expressing board's
appreciation to be sent.
3. Resignation: Spencer Matthews, PACC - board accepted resignations of Spencer Matthews and Jaime Giancola from PACC,
letters of appreciation to be sent. Noted that there are now two vacancies on PACC.
EXECUTIVE SESSION
Being no further business board voted unanimously to adjourn Regular Session at 10:36 P.M.
Respectfully submitted,
Laura Williams, Chief Administrative Assistant, Board of Selectmen
===PAGE 5===
LUNENBURG DEPARTMENT
OF PUBLIC WORKS
PAVEMENT SURVEY AND
MAINTENANCE
PROGRAM
Chapter 90 State Aid Funding
History
Chapt. - 291B & Sup. (FY06)
Chapt. - 291C (FY07)
Chapt. - 291D (FY08)
Chapt. - 291D 50865 (FY09)
FY10 - 50865 (No fonger
individual chapters)
FY11 - 50865
$377,704.00
$258,031.00
$322,432.00
$321,809.00
$319,828.00
$329,794.00
Graph of Lunenburg's
Chapter 90 Funding
3400,000.00
$350,000.00
sco berker
$250,000.00
00000 ol
$100,000.00
550,000.00
50.00-
G Funding
2006
2007
2008
2009
2010
2011
The Chapter 90 Formula
Factors:
Road miles - 58.33%
Population - 20.83%
Employment - 20.83%
Source:
EOT&PW
Mass DOR
Mass DET
Percentage of Omnibus Budget
Allocated for DPW FY09
5% 0%
9%
61%
a OPW Budget
• Band Concerts
• Protecton
© Library
@ Hoalth & Sanitaton
• General Govt
• Assistance
• Schools
I Central Purchasing
Percentage of DPW Budget
allocated for paving
12%
13%
7%
1%
4%
33%
2%
4%
17%
it Labor
varage
• Traffic Signs & Devices
O Vehicle Mtc.
© Park
• Cemetery
IN Tree Remova
• Solid Waste
• Snow Removal
O General Highway
===PAGE 6===
2001
2002
2003
2004
2005
Asphalt Prices per Ton
10 Year History
2006
2007
2008 (Aprl)
2008 (August)
2009
2010
$34.00
$34.00
$34.00
$38.00
$41.00
$56.00
$56.00
/ $56.00
$77.00
$77.00
:$65.85
$80.00
$70.00
580.00
530,00
370,00
a s/Tan]
Liquid Asphalt
Escalation/de-escalation:
Posted price of liquid asphalt (HMA) at bid time compared to the posted price
at the time of paving, multiplied by .055 to compute the appropriate price
adjustment up or down.
Example:
Posted price at bid time: $500/liquid ton of asphalt
Posted price at pave time: $400/liquid ton of asphalt
Reduction of $100
-$100 x .055/ton = -$5.50/ton reduction in the price of HMA to the Town.
• Liquid asphalt prices are posted and published monthly on the Mass
DOT website.
• 5.5% is the recognized average asphalt content in a ton of HMA.
ROAD CLASSIFICATION
#1 Lunenburg's Main Roads
• Chase Road/Rt 13/Electric Avenue
* Lancaster Avenue
* Leominster Road
• Leominster/Shirley Road
* Townsend Harbor Road
• New West Townsend Road
* Summer Street
• Northfield Road
• Reservoir Road
ROAD CLASSIFICATION
#2 Lunenburg's Secondary
Main Roads
West Townsend Road
• Holman Street
• Flat Hill Road
Goodrich Street
Lakefront
Mulpus Road
Main Street
* Pioneer Drive
Sunnyhill Road
• West Street
• Whalom Road
• White Street
10
ROAD CLASSIFICATION
#3 Lunenburg's Collector Roads
• Arbor Street
• Beal Street •
• Burrage Street
• Chestnut Street
• Eastern Avenue
• Elmwood Avenue
• Hollis Road
• Highland Street
• Howard Street
• Kilburn Street
* Oak Avenue
• Page Street
• Pine Street
• Pleasant Street
• Pratt Street
• Prospect Street
•School Street
Sunset Lane
• Turkey Hill Road
• Upland Avenue
• Whiting Street
• Young's Road
ROAD CLASSIFICATION
#4 Lunenburg's Local Roads
(over 1000 ft. +/-) (SAMPLE)
Broadmeadow Drive
* Canterbury Drive
= Connel Drive
= Cove Road
Chariton Street
* Easterbrook Road
• Fairview Road
• Fish Street
Bigson Street
*. Gilchrest Street
* Hemlock Drive
• Horizon Island Road
• Houghton Mill Road
• Island road
Laurel Lane
Longwood Drive
Maple Parkway
May's Field Road
Old Farm road
Penninsula Drive
Pierce Avenue
Pine Acres Road
Pine Grove Road
Richards Way
• Robbs Hill Road
• Rolling Acres Road
12
===PAGE 7===
ROAD CLASSIFICATION
#4 Lunenburg's Local Roads
(Under 1000 ft. +/-) (SAMPLE)
Andrew Terrace
Autumn Drive
Baker Street
Beachview Drive
Birth Island Way
Boucher Road
Brookview Terrace
Brown Avenue
Burke Street
Cliffview Terrace
Clifton Road
Country Road
Cove Terrace
Crescent Road
Crescent Terrace
Crest Avenue
Crocker Avenue
Cushing Lane
East Street
Elizabeth Street
Fitchview Avenue
Florence Street
Francis Avenue
• Gabes Place
13
What type of road defects were
looked at in the survey...
• Random/Longitudinal
Cracks
• Utility Cuts/Other Patches
Raveling, Shoving,
Pushing
• Main Line Trenches
• Pot Holes
• Rutting
• Alligator Cracks
CAUTION
Highway Classification System
(Functional Classes)
one main road to another.
or acts as an inter-town connector
between the two.
Example: Lancaster Avenue
3.
4.
Collector Road - Typically contains tower traffic volume than either
econdary main roads or main roads and permits traffic flow between main
roads or secondary roads and local roads.
Example: Hollis Road
ocal Road Over 1000 fl
esidential sub-divisions or acts as a connector between sub-divisions.
Example: Broadmeadow Drive
Local Road Under 1000 f!,- Example: Windermere Drive
Random/Longitudinal Cracks
• Random cracks are
transverse cracks
caused by seasonal
elongation and
contraction of the
pavement. These
will occur within a
few years of any new
bituminous
pavement.
Utility Cuts/Other Patches
• These are sections
of pavement that
have been repaired
with new bituminous
concrete pavement.
(i.e., small gas/water leaks)
17
Raveling, Shoving, Pushing
* Raveling occurs
when sections of the
top pavement layer
become loose and
separate from the
binder. It indicates
deteriorating bond
between pavement
layers.
===PAGE 8===
Main Line Trench
- Main line trenches
are longitudinal
sections of pavement
that have been
repaired with new
bituminous concrete
pavement usually
after a main line
utility repair.
Potholes
• A crater like hole of
varying size caused
by freezing and
thawing of the road
surface particularly in
areas of other
defects, cracks, etc.
Rutting
• Longitudinal
depressions, "wheel
ruts", exist in travel
lanes or edge of
roadway. Due
primarily to repetitive
pressure along one
line of travel causing
improper sub base to
compact and/or move
laterally.
21
Alligator Cracks
Also called
"spider webbing"
& often found at
or around
manholes, catch
basins, and/or
driveways where
they meet roads.
22
===PAGE 9===
TOWN OF LUNENBURG
BOARD OF SELECTMEN
17 Main Street, PO Box 185
Inenburg, MA 01468-0136
Paula J. Bertram, Chair
Steven M. deBettencourt, Vice-Chair
Carl "Ernie" Sund, Olerk
Thomas A. Alonzo, Member
David J. Matthewa, Member
HAERBURG
MILIES
978-582-4144, FAX 978-582-4148
Office Hours
Mon, Wed, Thu 8:00AM - 4:00PM
Tues. 8:00AM - 6:30PM
Fri. 8:00 AM - 12:30 PM
Town Manager
Chief Administrative Assistant
DIe
INCO
MEMORANDUM
To:
Board of Selectmen
KAS
From: Kerry A. Speidel, Town Manager
Subject: FY2010 Budget Close Out
Date: July 30, 2010
In order to complete the close out of FY2010, the Town Accountant and | are asking that
you consider approval of transfers detailed in the attached document.
• These transfers will
cover overages in certain line items as follows:
1. Legal Expense- $8,783.20. As you know, we discuss the increase in legal fees due to
ongoing court cases. The original budget was $95,000. This amount was anticipated
to go as high as $200,000. As we gót closer to Annual Town Meeting, we settled on
$160,000. Unfortunately additional work on the Hollis Hills case and other matters ran
us over budget.
2. Central Purchasing-$4,622.98. The major account for the overage is due to telephone
charges. I have asked the IT Director to make a comprehensive review of all telephone
services, both land line and cellular, and come up with a plan which will provide costs
savings. This review is currently underway.
. 3. Police Department- $6,485.11. The department as a whole was on target prior to the
second Officer injury. Having the second officer out put us over budget.
4. Fire Department- $9.090.98. Call volume increased fairly significantly. Additionally,
overtime was cut at the Fall Town Meeting and as it turns out, should not have been.
5:. BAN Interest-$1,734.34. Nothing was budgeted to pay interest on temporary notes.
These transfers were approved by the Finance Committee at their meeting held on Thursday,
July 29, 2010.
Even with these transfers, we still have a deficit in the Snow & Ice Account of $115,866.48.
There is an amount of $40,069.41 remaining as appropriated but unexpended. This amount
could be used to reduce the deficit to $75,797.07. The balance will need to be covered through
a transfer from Free Cash, prior to the setting of the Tax Rate for FY2011.
/kas
===PAGE 10===
CHAPTER 44 § 33B TRANSFERS
NAME OF APPROPRIATION FUNDS ARE TRANSFERRED FROM
AMOUNT
NAME OF APPROPRIATION FUNDS ARE TRANSFERRED TO
Tax Collector's Admin
Public Buildings
Facilities & Grounds
Facilities & Grounds
Town Reports
Tree Removal
Liability Insurance
Lunenburg Public Library
Historical Commission
Memorial Day
Band Concerts
Facilities & Grounds
Solid Waste
Traffic Signs & Devices
Vehicle Mtc. - Highway
Solid Waste
$ 1,734.34
Interest - Temporary Loans
$ 1,119.96
$ 3,503.02
$ 2,868.99
$ 1,599.17
$ 4,057.38
$
257.66
$ 4,056.43
$
303.67
$
306.02
$
245.00
$ 1,573.99
$
36.14
$ 2,448.92
$ 5,000.00
$ 1,641.06
Central Purchasing
Central Purchasing
• Legal Expenses
Legal Expenses
Legal Expenses
Legal Expenses
Police Department
Police Department
Police Department
Police Department
Police Department
Radio Dispatch
Fire Department
Fire Department
Fire Department
$ 1,734.34
$ 4,622.98
$ 8,783.20
$ 6,485.11
$
36.14
$ 9,089.98
$ 30,751.75
===PAGE 11===
Posting Worksheet for 44 33B Transfers
Appropriation
Tax Collector
Tax Collector
Tax Collector
Tax Collector
Tax Collector
Tax Collector
Tax Collector
Legal Expenses
Legal Expenses
Legal Expenses
Legal Expenses
Public Buildings
Facilities & Grounds
Facilities & Grounds
Facilities & Grounds
Facilities & Grounds
Facilities & Grounds
Town Reports
Town Reports
Central Purchasing
Police Department
Police Department
Police Department
Police Department
Police Department
Fire Department
Radio Watch
Tree Removal
Tree Removal
Traffic Signs & Devices
Traffic Signs & Devices
Vehicle Mtc. - Highway
Solid Waste
Solid Waste
Lunenburg Public Library
Lunenburg Public Library
Lunenburg Public Library
Lunenburg Public Library
Lunenburg Public Library
Historical Commission
Memorial Day
Band Concerts
Interest - Temp Loans
Liability Insurance
Object
Meter Rental
Contracted Services
Postage
Advertising
Mileage
Dues/Membership
Meetings/School
Legal Expenses
Legal Expenses
Legal Expenses
Legal Expenses
Heating Charges/Fuel Oil
Contracted Services
Contractual Teen Ctr Expenses
Custodial Supplies
Custodial Supplies
Bidg Mtc Supplies
Printing
Postage
¡Telephone Charges
Overtime
¡Overtime
Overtime
Overtime
Overtime
Firefighters Salarie's
Overtime
Purchase of Service
Supplies
Electricity
Supplies
Fuel
Recycling
Recycling
Director's Salary
Staff Salaries
Sewerage Disposal
Postage
Library Material
Office Equipment Mtc
Supplies
Band Concerts
Int Temp Loans
Liability Insurance
Org/Object #
11462-527500
11462-531003
11462-534400
11462-534500
11462-571000
11462-573000
11462-573100
11512-531005
11512-531005
11512-531005
11512-531005
11922-521012
11932-531003
11932-531041
11932-541001
11932-541001
11932-541002
11952-534200
11952-534400
11992-521014
12101-513000
12101-513000
12101-513000
12101-513000
12101-513000
12201-511010
12281-513000
12942-531006
12942-541018
14252-521011
14252-541018
14292-541012
14332-521023
14332-521023
16101-511000
16101-511003
16102-521006
16102-534400
16102-551000
16912-521001
16922-541018
16932-520000
17522-590003
19452-570010
Amount
$
(143.50)
$
(507.84)
$
(81.96)
(418.50)
(417.54)
$
(45.00)
$
(120.00)
$
2,868.99
1,599.17
$
: 4,057.38
$
257.66
$ (1,119.96)
$ (3,160.48)
$ (3,165.31)
$
(46.22)
$
(10.57)
$(1,563.42)
$ (1,595.06)
$
(4.11)
4,622.98
$
4,056.43
$
303.67
306.02
$
245.00
$
1,573.99
$
9,089.98
$
36.14
$ (3,167.38
$
(890.00)
$
(362.03)
$ (2,086.89
$(5,000.00)
$
(36.14)
$(1,641.06
(17.38)
$ (3,014.28)
$
(577.50)
$
(5.54)
(441.73)
(303.67)
(306.02)
(245.00)
$
1,734.34
(257.66)
$ (1,734.34)
$
8,783.20
$ (1,119.96)
$ (7,946.00)
$ (1,599.17)
$
4,622.98
$
6,485.11
$
9,089.98
$
36.14
$(4,057.38)
$ (2,448.92)
$ (5,000.00)
$(1,677.20)
$ (4,056.43)
$
$
(303.67)
(306.02)
(245.00)
$
• 1,734.34
(257.66)
$
(0.00)
===PAGE 12===
CHAPTER 44 § 33B TRANSFERS
NAME OF APPROPRIATION FUNDS ARE TRANSFERRED FROM AMOUNT
NAME OF APPROPRIATION FUNDS ARE TRANSFERRED TO
Health Insurance
$34,393.00
Snow Removal
Assessor's Admin •
Injury Leave
Animal Control
$
833.82
Snow Removal
Nashoba Health
Police/Fire Medical
$
500.00
$
$
$
21.45
1.00
0.03
Snow Removal
Snow Removal
Snow Removal
Council on Aging
$ 1,398.47
Registrar of Veterans Graves
Loan Admin Fees
Unemployment Compensation
Liability Insurance
$
85.21
$
0.61
$ 1,767.98
$
46.48
Snow Removal
Snow Removal
Snow Removal
Snow Removal
Snow Removal
Snow Removal
$ 39,048.05
===PAGE 13===
Assessor's Admin
Assessor's Admin.
Assessor's Admin.
Assessor's Admin
Assessor's Admin.
Assessor's Admin.
Assessor's Admin.
Injury Leave
Animal Control
Animal Control
Nashoba Health
Police/Fire Medical
Council on Aging
Council on Aging
Council on Aging
Registrar of Vets Graves
Park Department
Loan Admin Fees
Unemployment Comp
Liability insurance
Snow Removal
Asst Assessor
Clerical
Binding Vitals
Office Supplies
Mileage
Dues/Membership
Meetings/Schools
Injury Leave
Office Supplies
Veterinary Charges
Nashoba Health
Police/Fire Medical
Director Salary
Electricity
Heating Charges
Vets Graves
Salaries O/T
Admin Fees
Unemployment Comp
Liability Ins
Supplies
11411-511000
11411-511001
11412-531001
11412-540000
11412-571000
11412-573000
11412-573100
12141-515000
12922-540000
12922-531025
15212-560010
15242-531035
15411-511000
15412-521011
15412-521025
15452-541018
16501-513000
17542-531040
19132-570008
19452-570010
14232-531029
$
$
$
$
$
$
$
(0.42)
(1.14)
(161.80)
(2.46)
(123.00
(32.00)
(513.00)
(500.00)
(12.45)
(9.00)
(1.00)
(0.03)
(777.15)
(303.26)
(318.06)
(85.21)
(0.10)
(0.61)
(1,767.98)
(46.48)
4,655.15
$
$
$
(833.82)
(500.00)
(21.45)
(1.00)
(0.03)
$
$
$
$
$
$
$
(1,398.47)
(85.21)
(0.10)
(0.61)
(1,767.98)
(46.48)
4,655.15
===PAGE 14===
BUDGET TO ACTUAL REVENUE COMPARISON FY09 6/30/09/FY10 THRU 6/30/10
FY 09 BUDGET
TEY 09 ACTUAL
MOTOR VEHICLE EXCISE
OTHER EXCISE-FARM
PAYMENT IN LIEU OF TAXES
PENALTIES/INT TAXES & EXCISE
FEES
DEPT. REVENUE-SCHOOL
DEPT. REVENUE-CEMETERIES
DEPT. REVENUE-OTHER
LICENSES & PERMITS
SPECIAL ASSESSMENTS
FINES & FORFEITS
INVESTMENT INCOME
OTHER-ROLL BACK TAXES
OTHER-FOREST TAX
OTHER-MART REIMBURSEMENT
MISC NON-RECURRING
$1,330,000.00
$1,240,517.88
$0.00
$1,600.00
$0.00
$3,182.71
$110,000.00
$94,007.74
$136,000.00
$100,000.00
$116,878.22
$109,776.58
$8,000.00
$1,900.00
$268,000.00
$216,829.43
$200,000.00
$128,177.00
$26,000.00
$25.508.07
$66,000.00
$41,362.50
$225,000.00
$154,804.84
$0.00
$0.00
$812,436.00
$811,330.05
SUBTOTAL LOCAL RECEIPTS
$3,281,036.00
52,942,275.02
TAX LEVY (NET OF OVERLAY)
516,817, 195.50
$16,270,164.30
TAX LIENS
$0.00
$99.994.35
STATE AID (NET OF OFFSETS)
MSBA REIMBURSEMENT (CURRENT YEAR)
$5,997,699.00
$5,520,931.52
$499,099.00
$499,099.00
TRANSFER FROM SEWER BETT FUND-MEADOW WOODS BOND (FY11 RECAP)
PAYMENT ON WATER PORTION OF MEADOW WOODS BONDS
TRANSFER FROM STAB-FY09 DEFICIT
GRAND TOTAL
$26,594,929.50
$25,332,464.19
% CHG BUDGET/S CHG BUDGET/
ACTUAL
ACTUAL
FY 10 BUDGET
FY 10 ACTUAL
93.27%
(S89,482.12)
$1,130,500.00
$0.00
198.92%
$1,582.71
$0.00
$1,171,216.13
$0.00
$1,600.00
$1,697.80
86.46%
(S15,992.26)
$80,000.00
$146,442.27
86.84%
($19,121.78)
$136,000.00
$136,634.61
109.78%
23.75%
$9,776.58
$100,000.00
$91,153.53
($6,100.00)
80.63%
$348,000.00
$247,564.07
64.09%
($52,170.67)
$8,000.00
$5,100.00
($71,823.00)
$130,000.00
98.11%
$400,519.00
($491.93)
$26,000.00
$33,397.51
63.63%
($23,637.60)
$65,000.00
$38,610.00
68.80%
($70,195.16)
$0.0D
$160,000.00
$28,665.50
$11,578.17
$0.00
99.86%
89.68%
96.75%
92.05%|
100.00%
($1,105.95)
($338,760.981|
($547,031.20)
$99,994.35
($476,667.48)
$0.00
95.25%
(S1,262,465.31),
$799,798.00
$2,983,898.00
$17,286,713.90
$0.00
$5,654,526.00
$499,099.00
$93,164.00
$62,781.00
$27,500.00
$26,606,681.90
$830,099.97
$3,141,668.46
517,331,468.44
$149,972.66
$5,825,883.13
$499,099.00
$93,164.00
$62.781.00
$27,500.00
$27,131,636.69
% CHG BUDGET/S CHG BUDGETI
ACTUAL
103.60%
ACTUAL
$40,716.13
$0.00
99.86%
($2.20)
183.05%
$G6,442.27
100.47%
$634.61
91.15%
($8,846.47)
63.75%
($2,900.00)
71.16%
($100,345.93),
308.09%
$270,519.00
128.45%
$7,397.51
59.40%
($26,390.00)
17.92%
($131,334.60)
$11,578.17
103.79%
105.29%
100.26%
103.03%
100.00%
101.97%
$30,301.97
5157,770.46
$46,764.64
$149,972.56
$171,357.13
- $0.00
$0.00
5524,864.69
-..
-
===PAGE 15===
TOWN OF LUNENBURG
BOARD OF SELECTMEN
17 Main Street, PO Box 135
Innenburg, MA 01462-0135
Paula J. Bertram, Chair
Steven M. deBettencourt, Vice-Chair
Carl "Ernie" Sund, Clerks
Thomas A. Alonzo, Member
David J. Matthews, Member
UNEL
BURG.
%
MAST
978-582-4144, FAX 978-582-4148
Chier Alumn Manite Astistunt
INCO
RpOR
MEMORANDUM
To:
Board of Selectmen
From: Kerry A. Speidel, Town Manager
Subject: Extension of Alcohol Sales
Date: July 30, 2010
When Governor Patrick signed the FY2011 budget, two outside section amended the alcoholic
beverages licensing statutes regarding the permissible hours for alcohol sales on Sundays.
Until now, MGL Chapter 138, Section 33 stated that no on-premises license holder could sell
alcoholic beverages on Sundays before 12:00 p.m. Another statute, MGL Chapter 138, Section
33B, provided that any municipality that accepted this local option statute could authoritze the
on-premises sale of alcohol one hour earlier, i.e. 11:00 a.m. on Sundays. The changes to these
statutes, effective July 1, 2010, allowing a local licensing authority to authorize the holder of an
on-premises license to begin selling alcoholic beverages at 10:00 a.m. on Sundays.
The ABCC takes the position that a municipality may only authorize such sales if it has already
accepted MGL Chapter 138, Section 33B. The Town of Lunenburg accepted this statute at the
1985 Annual Town Meeting.
Based upon these statutory amendments and the ABCC's current interpretation of them, towns
should consider the following:
1. If a municipality accepted the prior version of MGL Chapter 138, Section 33B, it does not
need to accept it again. The previous acceptance will authorize the local licensing
authority to approve Sunday on-premises sales beginning at 10:00 a.m.
2. In a town that has accepted Section 33B, any licensee holding a current on-premises
license, issued prior to July 1, 2010, that wishes to sell at 10:00 a.m. will have to apply to
the local licensing authority for a change of hours. Approved changes [on ABCC Form
43] must be filed with the ABCC, but do not require their approval.
All Rules and Regulations regarding alcohol sales licensing can be found in "The Blue Book,"
which can be found at http://www.mass.gov/abcc/pdf_frm/000blue.pdf
/kas
===PAGE 16===
TOWN OF LUNENBURG
BOARD OF SELECTMEN
17 Main Street, PO Box 135
Lanenburg, MA 01462-0195
Paula J. Bertram, Chair
Steven M. deBettencourt, Vice-Chai
Darl "Ernie" Sund, Olerl
Thomas A. Alonzo, Member
David J. Matthews, Member
ENBURG
*
978-582-4144, FAX 978-582-4148
Office Hours
Mon, Wed, Thi. 8:00AM - 4:00PM
Tues. 8:00AM - 6:30PM
Fri. 8:00 AM - 18:30 PM
Kerry A. Speidel
Town Manager
- Laura B. Williams
Chief Administrative Assistant
MEMORANDUM
To:
Board of Selectmen
KAS
From: Kerry A. Speidel, Town Manager
Subject: DPW Building Committee
Date:
July 2, 2010; updated July 16, 2010
Article 27, Section 1 of the Town Bylaws call for the appointment of a Building Committee
for each Town Building project. The committee shall consist of a minimum of seven- (7)
members as follows:
1 member of the Board of Selectmen to be chosen by the BOS
1 member of the Planning Board to be chosen by the Planning Board
2 members of the Department of Public Works
3 Citizens-at-Large
I contacted the members of the DPW Facility Committee to see if any were interested in
serving on the Building Committee. Both Dave MacDonald and Jay Simione expressed an
interest.
I contacted both the Cemetery and Parks Commissioners to see if any were interested in
serving on the Building Committee. Unfortunately, none of the Parks Commissioners were
able to make the commitment due to the time of year. Jan Carrier, Cemetery
Commissioner, expressed an interest in serving on the committee.
DPW Jack Rodriquenz is recommending that Leigh Mezzetti and Jim Breault be appointed
as the DPW members. Jack will serve on the Committee as an Ex-Officio Member.
One resident, Thomas Albert, has submitted a Talent Bank application for appointment.
The Planning Board has voted to appoint Joanna Bilotta to serve as their representative.
The bylaw is silent on the purpose of the Committee. If the Committee is expected to have
a purpose other than general overview of the project, it should be specified prior to their
first meeting. It is my hope that the Committee will be ready to begin work on or about
August 1, 2010. At this time, I request that you make appointments to this Committee.
===PAGE 17===
RECEIVED
JUL 1 4 2010
TOWN OF LUNENBURG
SELECTMEN'S OFFICE
Marion M. Benson
Planning Director
Tel: (978) 582-4147
Fax: (978) 582-4353
960 Massachusetts Avenue
Lunenburg, MA 01462
July 13, 2010
Kerry Speidel
Town Manager
Town of Lunenburg
17 Main Street
Lunenburg, MA 01462
Re: Planning Board Appointment to DPW Building Committee
Dear Kerry,
. The Planning Board, at its July 12, 2010 meeting, voted Joanna L. Bilotta as its
representative to the DPW Building Committee.
Sincerely,
Marim Biran
Marion M. Benson, Planning Director
Page 1 of 1
===PAGE 18===
TOWN OF LUNENBURG
BOARD OF SELECTMEN
17 Main Street, PO Box 135
Innenburg, MA 01468-0135
Paula J. Bertram, Chair
Steven M. deBettencourt, Vice-Chair
Carl "Ernie" Sund, Clerk
Thomas A. Alonzo, Member
David J. Matthews, Member
978-582-4144, FAX 978-582-4148
Office Hours
Mon, Wed, Thu, 8:00AM - 4:00PM
Tаeв. 8:00AM - 6:80PM
Er 8:00 AM - 19:30 PM
Town Manager
ief Administrative Assistant
18
MEMORANDUM
To: Board of Selectmen
KAS
From: Kerry A. Speidel, Town Manager
Subject: DPW Building Committee
Date: July 30, 2010
Article 27, Section 1 of the Town Bylaws calls for the appointment of a Building Committee for
each Town Building Project; however,
a bylaw is not speclip.as to the charge of the
committee. As such, I would like to offerap the following for your consideration.
1. The Comm
ee will be appointed to oversee the project through to completion, assuring
that the project that was approved at Town Meeting is the project that gets built.
2. The Committee shall ensure datthe project adheres to the Scope of Work as identified in
the attached document, entitled.
Scope of Work for Budget Only."
3.
the Committee shall not make ally changes to the Scope of Work of any significance
without the written approval of the Town Manager.
4. The Comitee shall ensure that the project does not go over the approved budget of
$1.1M. If at any point, the Committee feels that the project, or any part of the project will
exceed budget the Committee must notify the Town Manager immediately.
5. The Committee
along with the Town's Procurement Officer, shall ensure that all
6. The Committee müst make periodic project updates to both the Board of selectmen and
Town Manager as required.
7. The Committee shall elect leadership in the same manner and form as any other
committee.
8. The Committee shall be subject to the Open Meetings Law. Any questions regarding the
requirements of the Open Meetings Law shall be directed to the Town Clerk.
/kas