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November 20, 2018
Board of Selectmen: Jamie Toale, Chairman; Robert Ebersole, Vice Chairman; Damon McQuaid,
Clerk; Katey Adams, Member
Not present: Phyllis Luck, Member
Also Present: Heather Lemieux, Town Manager; Jack Rodriquenz, DPW Director; Karen Brochu,
Finance Director
The meeting opened at 7:01 p.m. with the Pledge of Allegiance.
Mr. Toale announced in accordance with the requirements of Open Meeting Law, the meeting was being
recorded and broadcast over the Lunenburg Public Access channel.
PUBLIC COMMENT:
Mr. Toale announced tonight was Selectman Ebersole's last meeting as he is stepping down and moving
out of town to take an employment position on Cape Cod. He has been involved in Town government
his entire life and the concept of giving to the town is part of who he is. He was part of the process to
hire a new Town Manager, Town Counsel and School Superintendent. He has also played a major role
in supporting the building of a new Middle/High School and major pavement improvements through a
debt exclusion. His experience in town government began when he joined the Fire Department as an on-
call firefighter at age 16. He also served as a reserve officer and continued to serve in the following
capacities over the years; Planning Board member (1977 - 1982), MRPC Representative (1978), 250th
Anniversary Committee member (Treasurer) (1978), Board of Health agent (1978-1989), Computer
Advisory Committee (1987-1989), Town Treasurer/Collector (1983- 1989); Registrar of Voters (1983-
1988), Building Committee (1987-1990), Sewer Commission (2010-2013, Chairman), Board of
Selectmen (2013-present, Vice Chairman) and the Charter Review Committee (2017-present,
Chairman). He is a wealth of information on why and how things are done in our town, and he clearly is
an asset that the Town will miss. Thank you, Bob Ebersole.
Mr. McQuaid stated it truly has been a pleasure to serve with you and your dedication and service to the
Town has been an inspiration to me.
Ms. Adams thanked Mr. Ebersole for being a bit of a mentor and for taking the time to understand me
and for being kind. You will be missed.
Town Manager Lemieux shared some archived photos from 1978, 1979 and 1980 of Mr. Ebersole from
old town reports. She stated we are all going to feel a void with Mr. Ebersole's departure. He has
dedicated his life to public service and has taken the true meaning of public service seriously; that it is to
make a difference in people's lives by serving the common good and improving Lunenburg by giving
back. We will miss your wealth of knowledge about every aspect of Lunenburg and beyond. We will
miss your ability to propose solutions that brought about compromise, your fairness, your sense of
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Representative Hay read the citation from the House of Representatives in recognition of Mr. Ebersole's
many years of public service and commitment to the Town of Lunenburg and extended their very best
wishes and hopes for a future of good fortune and continued success in all his endeavors.
Kyle Schulton, Senator Dean Tran's legislative aide, reported Senator Tran had a prior obligation this
evening and presented a citation on his behalf from the Massachusetts State Senate recognizing Mr.
Ebersole's retirement and his dedication and lifelong service to the Town of Lunenburg.
Dave MacDonald, 155 Island Road, stated Mr. Ebersole has been an inspiration for him and wished him
the best.
Paula Bertram, 312 Townsend Harbor Road, former Selectman, thanked Mr. Ebersole for all he has
done for the town. She stated we did not always agree on every issue, but she knew they both looked at
things as objectively as they could and did what we thought was best after much contemplative thought
and research. You will truly be missed. She wished him the best in the future.
Mr. Ebersole expressed thanks to all who spoke this evening. He stated thinking back over the years,
acknowledged Jim Deming, a former Fire Chief, Fred Hobbs, former Police Chief, his former father-in-
law Curt Penniman and former Town Clerk and State Senator Mary Padula. They all were part of his life
in Lunenburg, learning what the history was, learning what the viewpoints were. He wanted to thank his
political opponents over the years, some who were above board and some under-handed. You made me
more prepared, more measured, more analytical and more prepared for the unexpected. He stated he was
involved in getting the lettering on Town Hall because at that point it wasn't named. He was involved in
getting the bylaw to make sure the warrant was mailed to all citizens to get notification of the town
meeting rather than it just being announced in the newspaper. He supported the recall measure that we
have never had to use. He was involved in getting the first electronic vote counting in town. He thanked
all the department heads who lead their staff to meet the high expectations of the town's limited funds.
He expressed thanks to Ms. Lemieux and the Board members and all the volunteers that have been and
are serving on boards and commissions. He extended his thanks to his husband, Troy, for moving to
Lunenburg, being involved even when it was not appreciated and supporting him regardless of how long
his meetings went. Forty years ago he was on the 250" Anniversary Committee and in ten years it will
be the 300t Anniversary of the town, perhaps it will be my next committee. Thank you. Applause
resounded.
APPOINTMENTS
Joint Appointment with Planning Board for vacant Planning Board seat
The Planning Board called their meeting to order.
Paula Bertram, 312 Townsend Harbor road, presented as a candidate for the Planning Board. Ms.
Bertram stated when she was serving on the Board of Selectmen, she was the Planning Board liaison and
was found it very interesting. She had the opportunity to understand how the bylaws and the public
hearing process worked. To her it is one of the most important roles in the town. She believed her
background working for the Board of Health and her ability to read and understand plans, looking at
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were none.
Motion: R. Ebersole
2nd: D. McQuaid
To appoint Paula Bertram to the Planning Board until the next annual election
Mr. Toale asked for a joint vote from both boards and a vote in favor by raising hands. The vote
was unanimous from both Boards.
Vote: All in Favor
Ms. Bertram thanked both boards.
DW Director Report on Pavement Management Plan and Drainage
DPW Director Rodriquenz provided an update on the debt exclusion for pavement management which
was voted on in 2016.
Total Authorization
Debt Exclusion - Pavement Management Plan
Full Debt Exclusion
Road Specific
$
4,000,000.00
$
3,500,000.00
$
Drainage
500,000.00
Expended FY17
$
(946,597.28) $
(835,752.00) $
Expended FY18
$
(1,282,475.36) $
$
(1,052,508.39)|
$
Expended FY19
$
(270,743.24)
(223,050.71)
$
Total Expended
$
(2,499,815.88)
(2,111,311.10)
(57,396.00)) (P. Keating)
(53,449.28) (PMP Drainage)
(110,223.50) (P. Keating)
(119,743.47)
(PMP Drainage)
(10,800.00)
(P.J. Keating)
(36,892.53) (PMP Drainage)
(388,504.78)
Available Balance*
Less Open PO's
Total
$
1,500,184.12
Ş
$
(14,260.90) $
$
1,485,923.22
*$1,044,66.60 of the full $1,485,923.22 will not be available untill April 2019
1,388,688.90
1,388,688.90
$
111,495.22
(14,260.90)
97,234.32
He reported residents are notified in advance of any road work and informed that if they need to open
the road the time to do it would be before the road work is complete. He noted he has not had any issues
since instituting the road opening policy.
The pavement management plan will be revised this spring. He reported most of the drainage funding
included in debt exclusion was used for local roads for stormwater. He provided a chart created by his
administrative assistant that showed how drainage was addressed from 2016 up to the present. (see
attachment). He reported the department was right on schedule and they have
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lass contain allially will be canal to parent managerlicilt.
Tax Classification Hearing as required by M.G.L. Ch. 40 $56 on the issue of allocating the local
property tax levy among the four classes of real and personal property for Fiscal Year 2019.
Mr. Toale read the hearing notice aloud: The Board of Selectmen will hold a public hearing on
November 20, 2018 at 7:30 P.M. as required by M.G.L. Ch. 40, §56 on the issue of allocating the local
property tax levy among the four classes of real and personal property for Fiscal Year 2019. The
hearing will be held in the Lunenburg Town Hall, 2nd Floor, Joseph Bilotta Meeting Room, at 17 Main
Street, Lunenburg, MA.
He opened the hearing. He stated we are waiting to hear from the Dept. of Revenue for a preliminary
certification so we will need to continue the hearing at a later date. He asked for any public comment or
questions on that topic at this time.
Mr. Ebersole stated while it would be nice to reduce residential property taxes by having both a
residential and commercial tax rate, we have such a small personal property tax and commercial tax base
that any substantial change to residential property would entail almost taxing the businesses out of
existence.
Motion: R. Ebersole
2nd: D. McQuaid
To continue the tax classification hearing to December 4th at 7:05 PM
Vote: All in Favor
Finance Director Report: Quarterly Financial Report
Finance Director Brochu wished Mr. Ebersole all the best in his new job. She noted he hired her back in
1984.
She noted this is the Expenditure/Revenue summary for the 1 quarter of fiscal year 2019 ending
September 20, 2018.
As of September 30, 2018 we have collected 28.3% of FY19 revenue estimates.
Revenues
We have collected 28.3% of FY19 estimates through 9/30/18. Of note are the
following:
Local Receipts: We have collected 15.41% of the FY19 Local Receipt
estimate. As you know, Local Receipts are broken down into several
categories.
Below is a summary of the categories.
• Fines - We have collected 27.37% of the estimate through 9/30/18.
• Local Option Meals Tax - We have collected 27.65% of the estimate
through the Ist quarter ofFY19.
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• Fees - We have collected 25.48% of the estimate in thiscategory.
Departmental Revenue/School- To date we have received 23.07% of
this estimate. This is mainly due to a school based Medicaid
reimbursement receipt in the amount of $22,271.72.
• Penalties and Interest - We have received 21.61% of this estimate
through September.
All other local receipt estimates are at or near where they should be at this point in the fiscal
year.
• Taxes & State Aid: At this time, we have collected 25.29% of our
Tax Levy - this includes $42,311.08 in tax lien revenue, and 25.16%
of our State Aid estimate.
Also, please note that revenue estimates will be adjusted prior to the submittal of the tax rate
certification due to changes in new growth and cherry sheet revenues. These changes will be
reflected in the next quarter.
Expenditures
We have expended/encumbered 30.2% of budgeted expenditures as of 9/30/18. There are several
departments that encumber the full amount of a line item and use that encumbrance throughout the
year, so the expended/encumbered percentages are high, but actual expenditures are on target. We
have surpluses in both Liability Insurance and Workers' Compensation due to participation,
rewards and dividend credits. Injury Leave is showing a deficit of $430.84, but that will be adjusted
through receipt of an 10D insurance reimbursement. Also, please note that expenditure estimates
will be adjusted based on changes in new growth and state aid prior to the submittal of the FY19
Tax Recap, and will be reflected in the next quarterly update.
The Board thanked Ms. Brochu.
INTERVIEWS/APPOINTMENTS/RE-APPOINTMENTS/ RESIGNATIONS
1) Town Manager appointment: DPW Heavy Equipment Operator-William O'Neill
Motion: R. Ebersole
2n°: D. McQuaid
To ratify the Town Manager appointment of William O'Neill as Heavy Equipment Operator
Vote: All in Favor
2) Cultural Council
Ashly Faherty-298 Highland St. - term to expire June 30, 2021
Ms. Faherty stated she has lived here for four years and wants to serve the community and feels the
Cultural Council would be a good fit for her.
Motion: R. Ebersole
2nd: D. McQuaid
To appoint Ashly Faherty to the Cultural Council with a term to expire June 30, 2021
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pon smart to te clar conc with a term to expire dulle 30, 6041
Vote: All in Favor
The Board thanked both applicants for coming forward.
OLD BUSINESS
1. Earth Removal Permits) Renewals:
a. P. J Keating Compancy permit # 14, 15, 16, 17 & 30
Building Commissioner Garry Rhodes presented his report.
The Board of Selectmen held a meeting on August 21, 2018 to review the renewal of Earth
Removal Permits for P.J. Keating Co. The Board of Selectmen renewed permits#18, 19, and 42
until August 31, 2019. Permits #28 and 29 were not renewed. Permits #14, 15, 16, 17, 27, and 30
were renewed until November 30, 2018. The Board of Selectmen requested additional information
for permits #14, 15, 16, 17, 27 and 30.
The Board of Selectmen received the requested information from S.J. Mullaney Engineering by a
letter dated November 6, 2018 and attached plans. Adam Burney, Land Use Director and I have
reviewed the information provided and find it addresses the questions raised in my memo.
Permit #14
The location of Permit #14 is to the west of Fort Pond Road adjacent to the Town of Lancaster.
Based on information provided they are in violation of their permit. The permit limits the
depth of excavation not to be deeper than the grade of Fort Pond Road. They have exceeded
that depth by about 40 feet. We discussed their future plans for this area. It is their intent to
further expand the earth removal.
Recommendation: In order to continue they must amend their permit. They should provide
new plans showing the extent of the proposed future excavation. It is my understanding the
proposal will extend into the area which includes permits #18 and 42. The plan should include
the full area of all three permits. Once the plans have been provided the Board of Selectmen
may wish to issue a single permit for the entire corner of Fort Pond Road and
Leominster/Shirley Road along with appropriate conditions. I would suggest Permit #14 be
extended until January 31, 2019 to allow time for the plans to be provided.
Motion: R. Ebersole
2nd: D. McQuaid
To follow Mr. Rhodes' recommendation and extend the permit until January 31, 2019 to allow
time for the plans to be provided
Vote: All in Favor
Permit# 15
The location of Permit #15 is to the north of the B&M Railroad and west of Reservoir Road.
Their engineer provided documentation that the depth of the earth removal complies with
minimum of 4 feet above ground water. In all cases, the depth to seasonal high ground water
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type of permanent monuments showing this boundary be included as part of the closure plan. -
would suggest Permit #15 be further extended until January 31, 2019 to allow time for the closure
plan to be completed. Until a closure plan is provided no further earth material beremoved.
Motion: R. Ebersole
20°: D. McQuaid
To extend permit#15 until January 31, 2019 and request a closure plan as well as including
permanent monuments showing the boundary in the closure plan
Vote: All in Favor
Permit# 16
The location of Permit #16 is to the north of Leominster/Shirley Road, east of Reservoir Road and
both sides of the B&M Railroad. The engineer provided documentation that north of the B&M
Railroad the depth of the earth removal is less than 4 feet above groundwater. A large portion of the
site is located in an area identified as "Priority Habitat of Rare Species and Wildlife". An area
directly to the north of Leominster/Shirley Road is part of their manufacturing area. They have
indicated outside the areas identified above material remains to be mined.
Recommendation: A conditional permit be issued until August 31, 2019 subject to the following;
(1) they consult with the Commonwealth of Massachusetts Division of Fisheries as to what extent
and where future earth removal can take place.
(2) Also consult with the Division of Fisheries what if any closure of that portion of the site
currently located
within the protected area can take place.
(3) Locate where any additional material can be mined.
(4) Provide a closure plan where depth to ground water precludes additional mining and within the
area
identified as Priority Habitat permitted.
(5) No additional earth removal until the additional documentation has been provided and approved
by the Board of Selectmen.
Motion: R. Ebersole
2nd: D. McQuaid
To approve a conditional permit until August 31, 2019 with the conditions as outlined above
Vote: All in Favor
Permits# 17,27 and 30.
Permits# 17,27, and 30 encompass the area south of Leominster/Shirley Road and east of Fort
Pond Road. As requested their engineer provided a plan that shows where material may be mined
and a 250 buffer to residential property to thesouth
Recommendation: The permit be renewed until August 31, 2019. The 250 buffer to residential
property be required.
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aney are requesting balle permit not be renewed they have provide d dell pr shownng me
site. I have reviewed the closure plan with Adam Burney, Land Use Director. We recommend the
plan be accepted and the earth removal is completed and closed.
Motion: R. Ebersole
To accept the closure plan for permit #32 and that the earth removal is completed
2nd: D. McQuaid
Vote: All in Favor
The Board thanked Mr. Rhodes for his report and recommendations.
Confirmation of the Board of Selectmen vote on November 6, 2018 re: Sale and Acquisition by the
Town of the 161 and 171 Gilchrest Street properties
Ms. Lemieux reported the Conservation Commission met after the November 6 meeting and reviewed
the Declaration of Restriction and had various comments that Town Counsel incorporated. They met
again last night and endorsed the document you have before you tonight. There is also another
document titled Parcel A -Deed with Easement. This is the beginning of the process to file with the
State to place the Conservation Restriction on the property.
Motion: R. Ebersole
2°C: D. McQuaid
To accept the Deelaration of Restriction as presented and to authorize the Chair of the Board of
Selectmen to execute all associated documents related to the transfer of property back and forth
Vote: 3 in Favor, 1 opposed (Adams)
TOWN MANAGER REPORT
Summer Street Project Update from MassDOT:
Drainage installation continues in the Lunenburg section of the project and will continue for two or
more weeks longer, weather permitting. The granite curb installation is still ongoing with the goal of
installing curbing from Fitchburg to the Baker's Bridge in Lunenburg by the end of the season. The
Leominster section of North Street is scheduled to receive a leveling course of pavement the week
after Thanksgiving. This will be a temporary patch just to hold the road together for the winter.
Rental/Use of TC Passios Space:
The School Facilities Director put together a Request for Proposals for rental of classroom space at
the TC Passios building that is currently being advertised and proposals are due by December 13th
Preference would be given to bidders that require a one-year term with the option to extend.
Town Counsel has assisted with drafting an Agreement for the Revolving Museum to enter and use
the cafeteria space at the TC Passios building, which has been sent to Jerry Beck for review.
Update on Becoming a Dementia Friendly Community:
The action group met on November 7" and discussed adopting a Dementia Friendly logo, sending a
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Olmass ross cooperauve tessa bavia dest week t dsss as wl ued dl crols to reduce vul
contamination rates. Information on how to recycle better and a video from Casella has been shared on
the Town website, the Town Facebook page, and on the public access channel.
Trail Network and Open Space Maps (TM Goal #1):
Conservation Administrator Matt Marro has been working with Montachusett Regional Planning
Commission on updating the GIS maps of all of Lunenburg's trails and open space on a digital map
that will become part of a regional trail map on MRPC's website, will also be used on the Business
Brochure and on our website to promote the natural resources in Lunenburg. Noteworthy, MRPC
complimented Lunenburg by indicating out of all their member communities, Lunenburg has done the
most work on their trail networks.
Update from the Conservation Commission:
The following is an update from the Conservation Commission Charman Richard Bursch about a
grant the Commission applied for through DCR and were awarded to develop a Forestry for the Birds
Stewardship Plan at the Hollis Road property. There is no cost to the town for this service as a
consultant will perform the work at the cost of the
grant. Under this type of plan, the forester will initially walk the property to develop a site map with
land features and characteristics, as well as an inventory of the woodlands, over story and understory
torest growth, wetlands, streams or other items needed for the bird habitat assessment. The certified
forester will assess the forests looking for the unique characteristics needed for bird habitats. Once the
initial assessment is performed by the forester, a bird biologist from MassAudubon will review the
data and perform his own on-site assessment of the property and develop recommendations for
developing areas of the property best suited for the different migratory birds. The biologist will then
work with the forester to develop a plan based on his recommendations. Once completed, the biologist
will perform a public walk on site to explain his recommendations and how best to achieve them. He
and the forester will present the plan at a public meeting. There is no cutting involved in this plan, it is
just a review of the property by professionals and their recommendations for use of the property. The
plan must be submitted to DCR by March 1st.
Charman Richard Bursch shared these sentiments as well: "The Commission is very excited about
moving forward on this property. It currently has a pollinator habitat being developed on this property
with native shrubs and flowers planted to help attract bees, butterflies, birds and hummingbirds. The
goal of the Commission is to develop the entire property into a diverse wildlife park. They envision
adding forest walking path loops and wildlife blinds for residents to walk and enjoy the fields,
wildlife, and forests. This 60+ acre parcel will allow residents to get out and walk varying terrain
based on time, physical abilities and viewing preference all within just a few minutes from their
homes, apartments and condominiums in the Whalom area as well as all townspeople."
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• Town Mechanic
• Assistant Town Mechanic
The following is a list of vacancies on the following committees:
• Agricultural Commission (1 regular member, 2 alternate member vacancies)
• Architectural Preservation District Commission (1 vacancy for a design
professional/craftsperson
• Cultural Council (multiple vacancies)
• Green Communities Task Force (1 vacancy -Citizen at Large position)
• Planning Board (1 elected vacancy until the next ATE-joint appointment by BOS and PB)
• Public Access Committee (2 vacancies)
• Zoning Board of Appeals (2 Associate vacancies)
CURRENT BUSINESS
TOWN MANAGER GOALS AND OBJECTIVES
FISCAL YEAR 2019 - November 20, 2018 Status Update
• Goal #1: Increase Public Outreach and Improve Public Relations:
a. Objective: To increase access to current information and solicit input from citizens on
topics that are important to the Town, residents, and its businesses.
i. Action: The Town Manager will finalize the website and make continuing improvements
as needed in access to information. The new website was finalized and went live on Labor
Day weekend and users can utilize the subscription feature to receive notifications on any
updates to information they are interested in, see the latest news under News &
Announcements, and view the posts on the Town Facebook page from the live feed.
Various updates have been made, including new information on recycling better, a new
Americans with Disabilities Committee page, a page for information on ROAR and the
Interface program, and the "Get Connected" page that details the various communication
tools the Town uses to get information to residents and solicits input on what type of
information residents are interested in.
ii. Action: The Town Manager will continue to seek input from citizens on current issues,
increase and create new two way communications.
• The communications questionnaire was created to gather data on how people
receive information on town government and the type of information they are
interested in. This is on the town website, shared on the Town's Facebook page, a
public announcement was in The Lunenburg Ledger, and hard copies were made
available at the Town Hall, Library, Senior Center, and the Special Town Meeting.
Interpersonal communication still is a valuable communication tool to develop
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Town website, various social media accounts (Town, COA, Police, Fire, DPW, Public
Access, Library), the public access channel, public meetings/hearings/forums, the annual
town report, sign boards, CodeRed, tax bill inserts, the townwide email listserv, mailers,
public notices in the Ledger, promotional flyers, and the Senior Center newsletter. Audit
and development of a communications policy is in process.
• Goal #2: Comprehensive Infrastructure Plan:
a. Objective: Address deferred maintenance on town buildings, recreation areas, and other town
infrastructure and continually update long range capital plan for the town'sassets.
i. Action: Town Manager will continue to develop a comprehensive inventory and Building
and Infrastructure Maintenance Plan that will include repair and maintenance of town
buildings, school buildings/land, recreation areas, roads, and underground infrastructure.
Building and infrastructure needs will continue to be included in the Capital Plan and
funded in the operating budget through the Facilities account and Town Roads account. I
plan on continuing to propose increasing the Facilities account each year for maintenance
and increasing the Town Roads account by an additional $50,000 each year for Pavement
Management including drainage. The submission of the Complete Streets Tier 3
application in October addresses many areas in Town that are public safety concerns and
increases accessibility for users of all ages and abilities. The Town also applied to
MassDOT for funding under the Small Bridge Repair Program for the rehabilitation of the
Pleasant Street Bridge. We have contacted District 3 offices to advocate for the project and
our state delegation recently sent a letterof support to fund this project.
ii. Action: Town Manager will continue to address infrastructure needs through
recommendations to fund capital projects and recommend a budget that will address annual
maintenance of facilities. In an effort to address the significant amount of capital requests
identified to date in the Capital Plan, the recommendation at the Special Town Meeting to
put additional funds into the Special Purpose Stabilization Fund will assist the Town with
funding these projects in years where there are spikes. Also, given the amount of certified
free cash this year, I am confident that we will be able to defer the borrowing for the
Ladder Truck and fund a large number of capital projects. The deferred borrowing will
allow for the funds that would have been spent on interest payments to be spent on other
capital items or the operating budget. As stated above, it would be part of my budget
recommendation to continue to increase the annual maintenance budgets for the Facilities
(the FY2019 approved budget includes an additional $40,000 in the Facilities account to
address deferred maintenance projects). Another priority will be to address the needs of the
parks.
The Town was also awarded $198, 867 in Green Communities grant funds to perform
a variety of energy efficiency projects that will update old infrastructure and save energy.
===PAGE 12===
if we don't have a town decision on what to do. She referred to the shutters on the Ritter Building as an
example. Mr. McQuaid noted we did spend some money on the Ritter last year for drainage issues. We
are incrementally trying to build up some money because there wasn't any funding to it before. You
can't see it yet but the process has been started. We are starting to address these issues and Ms. Lemieux
has made progress towards that goal. He added the shutters were put up in the 1960's, they were part of
the original building. You could just take them down.
Ms. Lemieux stated in the two years she has been here, she has coordinated the Town Hall basement
mold remediation and having the bird waste removed from the attic so we could have a safe
environment. The building was painted which required a lot of replacement of rotten wood.
• Goal #3: Facilitate Business and Economic Development:
a. Objective: Create a partnership with the business community that promotes stability and growth of
our existing businesses.
i. Action: Town Manager will continue holding sessions with the business community to
find ways we can partner with our local businesses and help them grow. Facilitate
meetings with other business associations to form regional alliances. I have continued to
hold business-town partnership meetings with the Lunenburg Business Association and
coordinated a joint meeting with the Pepperell Business Association that led to Lunenburg
joining Townsend, Pepperell and Groton in regional business association events.
Action: Will work with regional planning agency and business group to create business
brochure. I applied for and received District Local Technical Assistance to have planning
assistance from Montachusett Regional Planning Commission
ii. (MRPC) to create a business brochure. MRPC Regional Planner, Land Use Director Adam
Burney, and I have continued to meet with the Lunenburg Business Association to develop
the brochure, which will be complete in December.
iii. Action: The Town Manager will create a charge for an Economic Development
Committee and work with the Committee members. A charge was created and adopted by
the Board at the November 6t' meeting. We are currently accepting Talent Bank forms for
the property owner and business owner spots on this Committee.
Mr. Toale noted Ms. Lemieux has done an exceptional job on and it's nearing becoming a hand off to
the local business association and to continuing to support them. Ms. Lemieux stated she will continue
to work with that group. She really thinks it is an important connection between the Town and the
business community.
• Goal #4: Advance Human Resource Management:
a. Objective: Streamline processes and procedures for employees.
i. Action: Complete comprehensive update of personnel policies and procedures: Continue
===PAGE 13===
iii. Action: Create and implement performance evaluations for Non-Management: Ongoing.
New performance evaluations were included in the most recent DPW collective bargaining
agreement.
• Goal #5: Create Written Procurement Process and Procedures:
Objective: Compliance with procurement law, further internal controls against fraud, and
implement financial auditor's recommendation.
i. Action: Town Manager will develop written procedures for the proper procurement of
supplies and services and construction. Will create internal controls that will alleviate any
potential violation of procurement law and create another control against fraud. Ongoing.
ii. Action: Town Manager will create centralized location of all procurement files (i.e. bids,
RFPs, contracts). Ongoing.
Mr. Toale thought overall this process was a good mid-year check-in. He suggested reflecting on this
and building it into our agendas in the coming month or two so that we ensure that we close out some of
the ones that have are doable this year and begin to formulate our thinking for setting our goals for next
year. Mr. Ebersole appreciated the detail involved in doing a report because that is a goal in itself to
actually document what you are doing so we can actually see what is happening. Mr. Toale noted in her
weekly reports, Ms. Lemieux actually refers to her goals so that is a supplement to this.
1. Warrants/Minutes/Action Items
The Board approved Minutes of October 2 and November 13, 2018. The Board signed an accounts
payable warrant in the amount of $220,939.43.
Ms. Adams asked if she had heard anything back on the Northfield Road rear property transfer. Ms.
Lemieux stated no. Mr. Ebersole asked if there was anything new about the status of the abandoned gas
station on Massachusetts Avenue. Ms. Lemieux stated it was an
ongoing discussion between the Land Use Director, herself, Town Counsel and Mass Development. Ms.
Adams stated MRC assisted the Town of Shirley map out their cemetery so they may be able to assist
Lunenburg as well following their discovery of several gravestones during a building demolition. Mr.
Ebersole noted the Cemetery Commission does have a software program that maps the cemetery and
some of the gravestones discovered may be duplicates or ones they brought there to repair at some point.
He believed it was tied into the statewide system.
2. Committee Reports
Mr. McQuaid reported Capital Planning met earlier with the Police and Fire Departments.
The Fire Department is requesting $15,000 for 2 vital sign monitors for the ambulances; $685,000 for a
pumper truck; $310,000 for an ambulance. The good news is if we replace the pumper truck and
ambulance, there is no vehicle replacement until 2026.
The Police Department is requesting $116,000 for two cruisers, one marked, one unmarked
===PAGE 14===
PUBLIC CHENE
Dave Passios, 56 Whiting Street, noted Mr. Ebersole's knowledge of all types of town information is
going to be missed. He thanked him for his dedication and wished him good luck in the future.
In the absence of a citizens'
petition to call a special election, when would we be hearing from this
Board on what they plan to do as far as filling the vacancy. Mr. Toale stated it is their plan to have an
agenda item on the December 4th meeting to discuss the potential for an election and the reorganization
of this board, including assignments that Mr. Ebersole held as Selectman.
Ms. Adams thanked Mr. Ebersole again for his town knowledge and history.
Motion: R. Ebersole
2nd: D. McQuaid
To enter Executive Session under M.G.L. c. 30 $ 21, Reason #3: To discuss strategy with respect
to litigation, where an open meeting may have a detrimental effect on the government's litigating
position, and the Chair so declares, namely O'Brien Homes, Inc., et al. v. Town of Lunenburg, et
al., Land Court Docket Nos. 13 MISC 477878 through 13 MISC 477887, and O'Brien Homes, Inc.
v. Town of Lunenburg Planning Board, et al., Appeals Court Docket No. 2018-P-1520 and to
adjourn immediately afterwards and not return to Open Session
Vote: Ms.Adams-aye, Mr. McQuaid- aye,Mr.Ebersole-aye, Mr. Toale-aye
The meeting adjourned at 8:38 p.m.
Respectfully submitted,
Elain M. Peterson
Elaine M. Peterson
Executive Assistant to the Town Manager
===PAGE 15===
Expended FY18
Expended FY19
Total Expended
$
$
$
(1,282,475.36) $
(270,743.24)
(2,499,815.88) $
Available Balance*
Less Open PO's
Total
$
1,500, 184.12
$
$
(14,260.90) $
$
1,485,923.22 $
*$1,044,66.60 of the full $1,485,923.22 will not be available untill April 2019
(1,052,508.39)
$
$
(223,050.71)|
(2,111,311.10)
1,388,688.90
1,388,688.90
$
$
$
$
$
(110,223.50) (P. Keating)
(119,743.47) (PMP Drainage)
(10,800.00) (P.J. Keating)
(36,892.53) (PMP Drainage)
(388,504.78)
111,495.22
(14,260.90)
97,234.32
Pg 1
===PAGE 16===
5/25/17
5/25/17
5/25/17
7/1/17
FY17
FY17
FY17
FY18
Crest
Hunting Hill & The Lane
Watts
Gillcrest, Gibson, Cross, Boucher
Gillcrest, Gibson, Cross, Boucher,
7/1/17
PROJECT YEAR 2018 - Paving Drainage
6/21/18
6/21/18
6/21/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
6/22/18
9/18/18
9/18/18
10/15/18
10/15/18
10/15/18
10/15/18
10/15/18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
• FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY18
FY19
FY19
FY19
FY19
FY19
FY19
FY19
Huntington, Rolling Acres, Watt
Ramgren
Ramgren
Ramgren
Autumn
Autumn
Autumn
Broad Meadow
Broad Meadow
Charlton
Charlton
Crocker
Cushing
Graham
Graham
Houghton's Mill Road
Houghton's Mill Road
Houghton's Mill Road
Kimball
Kimball
Maple Parkway
Maple Parkway
Maple Parkway
Paige Hill
Pearl Brook
Pearl Brook
Pearl Brook
Elm & Rangley
Elm & Rangley
Elm
Elm
Rangley
Cushing
Cushing
BERM
BERM
BERM
BERM
CB/MH-CASTINGS ADJUSTMENT
$72,143.00
BERM
CASTINGS REBUILD
CB/MH-CASTINGS ADJUSTMENT
BERM
CASTINGS REBUILD
CB/MH-CASTINGS ADJUSTMENT
BERM
CASTINGS REBUILD
CASTINGS REBUILD
CB/MH-CASTINGS ADJUSTMENT
CB/MH-CASTINGS ADJUSTMENT
CB/MH-CASTINGS ADJUSTMENT
CASTINGS REBUILD
CB/MH-CASTINGS ADJUSTMENT
BERM
CASTINGS REBUILD
CB/MH-CASTINGS ADJUSTMENT
CASTINGS REBUILD
CB/MH-CASTINGS ADJUSTMENT
BERM
CASTINGS REBUILD
CB/MH-CASTINGS ADJUSTMENT
BERM
BERM
CASTINGS REBUILD
CB/MH-CASTINGS ADJUSTMENT
CASTINGS REBUILD
CB/MH CASTING ADJ
CASTINGS REBUILD
CB/MH-CASTINGS ADJUSTMENT
CB/MH-CASTINGS ADJUSTMENT
CASTINGS REBUILD
CB/MY CASTING ADJUSTMENT
1,029.00 EA
2,613.00 EA
2,376.00 EA
13,587.00 EA
1.50
1.50
1.50
1.50
95.00 EA
300.00
FY19 - $10,800.00
819.80 LF
Ş
1.50
1.33 VLF
$
80.00
6.00 EA
$
300.00
878.00 LF
$
1.50
2.00 VLF
$
80.00
11.00 EA
300.00
1,509.00 LF
1.50
5.87 VLF
80.00
2.50 VLF
80.00
9.00 EA
300.00
1.00 EA
6.00 EA
3.67 VLF
$
$
$
300.00
300.00
80.00
10.00 EA
$ 300.00
8,520.00 LF
1.50
4.70 VLF
80.00
31.00 EA
300.00
1.00 VLF
$
80.00
5.00 EA
$
300.00
2,711.00 LF
Ş
1.50
1.33 VLF
80.00
15.00 EA
300.00
1,509.20 LF
1.50
1,749.40 LF
3.83 VLF
15.00 EA
5.75 VLF
20.00 EA
0.50 VLF
6.00 EA
1.00 EA
$
$
$
$
$
$
$
Ş
1.50
80.00
300.00
80.00
300.00
80.00
300.00
300.00
2.50 VLF
40.00
14.00 EA
150.00
$
$
$
Ş
$
$
$
$
$
$
Ş
$
$
$
$
1,343.30
3,919.50
3,564.00
20,380.50
28,500.00
1,229.70
106.40
1,800.00
1,317.00
160.00
3,300.00
2,263.50
469.60
200.00
2,700.00
300.00
1,800.00
293.60
3,000.00
12,780.00
376.00
9,300.00
80.00
1,500.00
4,066.50
106.40
4,500.00
2,263.80
2,624.10
306.40
4,500.00
460.00
6,000.00
40.00%
1,800.00
300.00
100.00
2,100.00
Pg 2
===PAGE 17===
9/16/16|
FY17
9/21/16
9/26/16
FY17
FY17
9/28/16
FY17
12/8/16
FY17
PROJECT YEAR 2017
4/13/17
FY17
4/14/17
4/15/17|
FY17
4/18/17
FY17
FY17
4/21/17
4/26/17
FY17
FY17
4/27/17
FY17
4/27/17/
5/1/17
FY17
FY17
5/1/17
5/4/17
FY17
FY17
5/4/17
FY17
5/5/17
FY17
5/11/17
5/11/17|
FY17
FY17
5/11/17
FY17
5/15/17
FY17
5/16/17|
FY17
5/17/17
FY17
5/18/17
FY17
5/25/17
FY17
6/7/17
6/7/17
FY17
FY17
6/8/17
7/11/17|
FY17
FY18
7/11/17
FY18
7/12/17|
7/12/17|
FY18
7/12/17
FY18
7/20/17|
FY18
7/20/17
FY18
7/24/17.
FY18
7/25/17|
FY18
FY18
7/26/17
FY18
7/27/17
7/27/17|
FY18
FY18
8/7/17
8/9/17
FY18
8/14/17
FY18
8/15/17|
FY18
8/22/17
FY18
FY18
8/24/17
FY18
8/28/17
FY18
8/28/17
FY18
8/30/17
9/7/17
FY18
9/8/17
FY18
FY18
Powell
Powell
Powell
Powell
Lakeview Landscaping
$77,330.29
Pipe Plus
Sani-Tank
Maki
Sani-Tank
Mayerwood
Cleanbasins
Pipe Plus
Pipe Plus
Maki
Sani-Tank
Quality Masonry
Quality Masonry
Sani-Tank
Mayerwood
Pipe Plus
Pipe Plus
Mayerwood
Cleanbasins
Sani-Tank
Pipe Plus
Pipe Plus
Quality Masonry
Sani-Tank
Pipe Plus
Mayerwood
Powell
Powell
Powell
[Powell
Pipe Plus
Powell
Powell
Powell
Powell
Powell
Powell
Sani-Tank
Powell
Powell
Powell
Quality Masonry
Pipe Plus
Mayerwood
Powell
Powell
Powell
Powell
$
$
$
$
$
$
$
$
$
$
$
$
$
ener
$
$
$
$
$
$
$
$
$
$
$
$
$
470.00
Screened Loam
941.18 Screened Loam
719.10 Screened Loam
34.65 Hemlock Mulch
1,322.00 Drain Repair-Excavator
FY18 - Ş119,743.47
168.33 Drainage Supplies
940.00 Drainage Supplies
12.73 Mortar Mix
1,380.00 Drainage Supplies
11,400.00 Fix Catch Basins
3,000.00 Jet Vac
9.63 Drainage Supplies
81.00
Drainage Supplies
112.43 Level Box Beam
760.00 Drainage Supplies
431.30
Drainage Supplies
2,283.28
Drainage Supplies
1,320.00
Drainage Supplies
5,000.00
Replace Catch Basins
322.66
Drainage Supplies
1,480.20
Drainage Supplies
2,400.00
Install Deep Sump
c. B
2,000.00 Jet Vac
1,840.00 Drainage Supplies
1,330.00 Drainage Supplies
891.00 Drainage Supplies
305.00 Drainage Supplies
650.00 Drainage Supplies
792.40 Drainage Supplies
2,500.00 Catch Basin Installation
1,269.00 Screened Loam
269.73 Landscape Mix
299.70 Landscape Mix
423.00 Screened Loam
855.00 Catch Basin Supplies
846.00
Screened Loam
805.65 Graded Base
774.29 Graded Base
789.97 Graded Base
379.80 Landscape Mix
846.00 Screened Loam
330.00 Pipe Supplies-Grade Ring
21.00 Mortar Mix
1,235.90 Graded Base
767.31 Graded Base
89.40 Drainage Supplies
1,642.04 Piping
2,000.00 Catch Basin Installation
1,599.47 Screened Loam
361.73 Graded Base
763.02 Graded Base
392.35 Graded Base
Pg 3
===PAGE 18===
11/30/17
FY18
11/30/17
FY18
12/7/17
FY18
PROJECT YEAR 2018
1/1/18
FY18
1/8/18
FY18
1/10/18
FY18
2/5/18
FY18
2/19/18
FY18
2/20/18
FY18
2/28/18
FY18
3/1/18
FY18
3/7/18
FY18
4/18/18
FY18
5/2/18
FY18
5/3/18
FY18 (
5/8/18
FY18
5/10/18
FY18
5/10/18
FY18
5/10/18
FY18
5/10/18
FY18
5/17/18
• FY18
5/18/18
FY18
5/21/18
5/22/18
FY18
FY18
5/24/18
5/27/18
FY18
FY18
5/29/18
FY18
5/30/18
FY18
5/31/18
FY18
6/3/18
FY18
6/10/18|
6/13/18
FY18
6/14/18
FY18
FY18
6/17/18
FY18
6/18/18
FY18
6/20/18
FY18
6/21/18|
FY18
7/9/18
7/10/18j
FY19
7/16/18
FY19
7/24/18
FY19
FY19
7/27/18|
FY19
7/30/18|
FY19
8/6/18
8/13/18|
FY19
8/30/18
FY19
FY19
9/13/18
FY19
9/16/18
9/27/18|
FY19
10/2/18
FY19
FY19
11/1/18
FY19
11/1/18|
FY19
Pipe Plus
Pipe Plus
Pipe Plus
RA Powell
$118,215.67
ping
$
$
$
$
$
$
RA Powell
D.R. Guilbeault
Pipe Plus-
Powell
Mayerwood
Pipe Plus
Powell
Sani-Tank
Pipe Plus
Powell
Powell
Powell
Powell
Mayerwood
Powell
Powell
Powell
Mayerwood
Mayerwood
Powell
Powell
Mayerwood
Powell
Powell
Pipe Plus
Powell
[Powell
Mayerwood
Powell
Mayerwood
Powell
Cleanbasins
Powell
Pipe Plus
Pipe Plus
Pipe Plus
Pipe Plus
Cleanbasins
DCI
Pipe Plus
$
$
$
$
$
$
$
$
$
$
$
usur
$
$
$
$
837.00
Catch Basin Supplies
1,857.00
Drainage Supplies
167.94
Drainage Supplies
FY19 -
$36,892.53
11,865.50
Drain Repair Excavator
2,250.00
Jet Vac
2,050.00
Sormwater Management
104.40
Drainage Supplies
600.00
let Line at Sunset Lane
2,025.00
Catch Basin Cleaning
2,760.00
Catch Basin Supplies
667.92
Drainage Supplies
1,380.00
Jet Vac
9,929.00
Drain Repair - Excavator
63.50
Valves -.
2,632.50
Catch Basin Supplies
25.60
Abrasive Blade
2,000.00
Catch Basin Sunny Hill
8,631.60
Drainage Supplies
82.43
Gravel
425.00 Drainage Supplies
136.00
Drainage Supplies
918.55
Screened Loam
877.78 Screened Loam
1,269.00 Screened Loam
1,269.00 Screened Loam
6,000.00 Loam Spreading
1,669.37 Ashpalt
1,928.69 Screened Loam
524.28 Ashpalt
6,000.00 Loam Spreading
2,000.00 Loam Spreading
423.00 Screened Loam
423.00 Screened Loam
6,000.00 Loam Spreading
1,692.00 Screened Loam
846.00 Screened Loam
1,854.02 Drainage Supplies
48.84 Mortar Mix
1,476.63 Screened Loam
4,000.00 Loam Spreading
524.79 Asphalt
2,000.00 Autum Drive Catch Basin
187.94 Mortar Mix
1,000.00 Drainage Supplies
922.80 Screened Loam
1,566.00 Catch Basin Supplies
1,080.00 Drainage Supplies
1,782.00 Catch Basin Supplies
2,160.00 Drainage Supplies
2,760.00 Let Vac
14,373.03 Culvert Replacement
3,010.50 Catch Basin Supplies
Pg 4