===PAGE 1=== Page 1 of 6 Select Board Meeting Minutes November 28, 2023 Town of Lunenburg Select Board Meeting Minutes Tuesday November 28, 2023 PRESENT: Michael-Ray Jeffreys, Lou Franco, Renee Emkey, Tom Alonzo (remote via Zoom), Caesar Nuzzolo (remote via Zoom) OTHERS: Heather Lemieux CALL TO ORDER AND PLEDGE OF ALLEGIANCE The meeting was called to order at 7:00 PM by the Chair. The Pledge of Allegiance was recited. Member Jeffreys noted that it was being recorded and broadcast live on Lunenburg Public Access Channel, Facebook Live, and would be uploaded to the Lunenburg Access YouTube channel. PUBLIC COMMENTS Ana Lockwood, 91 Main Street: Refuted claims of a "backdoor deal" between the Cemetery Commission and the Select Board. She highlighted her community involvement, which includes engaging with seniors at the Senior Center and rallying support for projects like Marshall Park. Ana emphasized that her efforts are transparent and encouraged active citizen participation. She warned that unfounded accusations undermine volunteers' morale and called for thoughtful public discourse to foster a respectful community environment. Heather Lemieux, Town Manager: Lemieux expressed the need to address this encounter with the Select Board through a separate correspondence. She highlighted that the nature of the interaction was inappropriate and warranted further discussion to ensure that it is dealt with appropriately. Member Emkey expressed gratitude to the volunteers for their efforts in decorating the town center, underscoring the significant impact of community involvement. Member Alonzo informed the board about two upcoming Unitil public hearings scheduled for tomorrow related to proposed rate hikes. Member Franco addressed town meeting discussions, expressing concerns about insinuations of inside deals, and emphasized the need for respectful discourse. Chair Jeffreys announced the upcoming tree lighting ceremony and discussed feedback from residents about public discourse at town meetings, stressing the importance of collaboration. ANNOUNCEMENTS A survey was announced to gather community input for the Master Plan Steering Committee. Annual tree lighting ceremony is this Thursday at 6:00 P.M. at the Town gazebo. ===PAGE 2=== Page 2 of 6 Select Board Meeting Minutes November 28, 2023 COMMUNICATIONS FROM OTHER BOARDS Council on Aging: Deb Lincoln updated on the Council on Aging (COA), noting new members, rebranding initiatives, programs like the Century Club for centenarians, and volunteering efforts. She urged for increased funding for positions at the Lunenburg Adult Activity Center, highlighting the current difficulty in attracting applicants due to the unappealing wages and hours. 300 th Anniversary Committee: Pete Lincoln shared the committee's objectives for the 300th Anniversary celebration, including proposed activities and encouragement for volunteers to join. Scheduled events include a First Night celebration on December 31, 2027, an anniversary party on July 28, 2028, and a grand parade the first weekend after Labor Day in 2028. Public Access Cable Committee (PACC): Steve Walker presented an update on PACC's current undertakings, which encompass financial and budget evaluations, studio tours, technology assistance, policy formulation, and the ARPA funding proposal. The committee has recommended to the Select Board the necessity for establishing a specific location and timeline for the new studio. Conservation Commission: Mary Wilson elaborated on the Commission's initiatives to manage and enhance conservation lands. She detailed the Commission's achievements, such as fostering a thriving pollinator habitat that supports native flora and fauna, coordinating a month-long series of Earth Day events that improved 13 properties with the help of 161 volunteer hours, and securing a mass trails grant to enhance access to local conservation areas. Collaborations with residents around Lake Shirley and Hickory Hills were also highlighted as part of their robust lake management plans aimed at preserving these vital ecosystems. Despite facing challenges from notable staffing changes this year, the Commission has persevered, focusing on sustaining their endeavors. New proactive measures, including the distribution of informational flyers to educate the community about wetland protection and conservation practices, have also been introduced to promote environmental awareness and engage residents. Architectural Preservation District Commission (written report submitted by Anthony Sculimbrene): The Architectural Preservation District Commission (APDC) handled certificates to alter (CTAs) for 993 and 912 Massachusetts Avenue, related to roofing work approved as routine maintenance. The APDC reviewed a CTA for 1025 Massachusetts Avenue (Ritter Memorial Building), which included design changes to the handicap entry and window designs. The CTA was approved on September 12, 2023. Nathan Lockwood joined APDC, while Alyssa Dwyer's position remains vacant. APDC is revising procedures and creating a brochure on bylaws to help district property owners. As part of the master plan project, APDC ensures the preservation district's historical assets are recognized in future town guidelines. Recommendations include aligning reporting to fiscal years and offering digital training for volunteers. Zoning Board of Appeals (written report): The Zoning Board of Appeals (ZBA) has five members and three associate members appointed by the Select Board under MGL Chapter 40A, ===PAGE 3=== Page 3 of 6 Select Board Meeting Minutes November 28, 2023 Section 12. The board is fully staffed and has addressed 19 cases in 2023, with one case pending. The ZBA hears appeals per MGL Chapter 40A, Section 8, involving grievances from denied permits or enforcement actions, variances, special permits, and cases related to parcel dimensions that don't meet zoning bylaw standards. Notably, the ZBA is reviewing a 40B development permit for Palm View Commons, intended for affordable housing. Associate members partake in hearings, voting only if substituting for a full member, thus gaining experience with zoning practices. Agricultural Commission (written report submitted by Matthew Allison): The Agricultural Commission held ten meetings in 2023, raised awareness on grants, and enhanced the Lunenburg Farmers Market, attracting fourteen vendors. They addressed farming issues and promoted awareness about local agricultural opportunities. Their efforts included aligning local farm acreage requirements with state guidelines, featured in Article 13 at the 2023 town meeting. Community engagement was bolstered by creating market identity through market bags, with proceeds supporting Lunenburg 4-H. The Commission advised raising awareness of Chapter 143 of the Lunenburg Code to enhance transparency and support for agriculture. APPOINTMENTS Ratification of the Town Manager’s Appointment of Public Access Videographer Christian Piscopo: The Town Manager presented Christian Piscopo’s credentials, highlighting background and experience fit the role. Member Emkey made Motion to ratify the Town Manager’s appointment Christian Piscopo as Public Access Videographer. Seconded by Member Franco. Roll call vote: Member Franco, aye. Member Emkey, aye. Member Alonzo, aye. Member Nuzzolo, aye. Chair Jeffreys, aye. Unanimous approval (5-0-0). Ratification of the Town Manager’s Appointment of Interim Town Accountant Julie Costello. Member Franco made Motion to ratify the Town Manager’s Appointment of Julie Costello to the position of Interim Town Accountant. Seconded by Member Emkey. Roll call vote: Member Franco, aye. Member Emkey, aye. Member Alonzo, aye. Member Nuzzolo, aye. Chair Jeffreys, aye. Unanimous approval (5-0-0). TOWN MANAGER REPORT Employee Highlights: The Town Manager praised the Department of Public Works (DPW) for their exemplary response to the first storm of the season, emphasizing their effective road treatment efforts and cooperation with the school district to ensure the clearance of parking lots and roadways. Additionally, the sewer business manager demonstrated proactiveness by identifying open manholes through social media monitoring. Highway Superintendent addressed this situation efficiently on Thanksgiving by replacing the covers and later securing them to prevent future issues, thereby ensuring public safety during critical times. Vacancies on Board Committees and Commissions: Several committee vacancies are currently open: one vacancy in the Architectural Preservation District Commission, one vacancy until the next election in the Economic Development Committee, one vacancy in the Conservation Commission, a regular and an associate vacancy in the Green Communities ===PAGE 4=== Page 4 of 6 Select Board Meeting Minutes November 28, 2023 Committee, one member-at-large vacancy in the Open Space Committee, and one vacancy in the Personnel Committee. Interested residents are encouraged to submit a volunteer application available on the town's website or contact the Select Board's office for more information regarding responsibilities. Employment Opportunities with the Town: Key town positions currently available include Assistant Town Accountant, Assistant Meal Site Manager, Digital Services and Outreach Librarian, Facility Superintendent, Finance Director, Heavy Equipment Operator, Land Use Director, Principal Assessor, and Young Adult Librarian. Prospective applicants can explore these roles and apply through the job opportunities section on the town's website. Bidding Processes for Ongoing Projects: The bids for the Lunenburg Adult Activity Center generator project are due by December 13, and bids for the Public Safety Carpet Project by December 20. The town is aiming for a prompt selection of contractors to maintain project timelines. Paperwork and Grants Management: The town is currently processing the necessary paperwork for a $500,000 Park Grant and a $61,305 Mass Trails Grant, partially funded by the rod rights account at $15,450. These grants are crucial for advancing local environmental and societal projects; hence, the town is placing significant emphasis on ensuring efficient administrative and procedural progress. Q3 Preliminary Billing and Tax Recaps: A draft of the tax bill insert has been provided to the Board of Assessors and Select Board members to facilitate a mutual understanding regarding anticipated Q3 preliminary bill increases. Residents are encouraged to consider prepaying to alleviate budget adjustments amidst existing commitments. Interim Finance Director Karen Brochu leads the process, which includes simulating taxes on Munis, detailed assembly with the pro-contorted spreadsheet, comprehensive testing, and meticulous step-by-step testing and integration into the live Munis processing module to ensure accurate billing projections for the community. OLD BUSINESS Status Update on Capital Plan Projects from FY24 and Prior A brief overview of remaining funds and ongoing projects was provided. Projects ready to be ended and upcoming procurement tasks were highlighted. Notably, changes in contractors and interventions like completed project balances were discussed. CURRENT BUSINESS Recap of Special Town Meeting and Any Follow-up Action Items The board discussed the necessity of advancing the water protection map update, which did not pass at the last Town Meeting, and expressed hope for achieving a consensus for approval in future gatherings. Ms. Lemieux, the town manager, elaborated on efforts to address the issue, ===PAGE 5=== Page 5 of 6 Select Board Meeting Minutes November 28, 2023 indicating that the Planning Board had established it as a goal for the year. Interim support by Richard Harris and collaboration with the Department of Environmental Protection (DEP) were highlighted to refine and improve proposed bylaws and clarify mapping details before the next town meeting. During this discussion, member Mr. Alonzo praised the chair of the Planning Board for his efforts and excellent presentation of articles. Warrants: Signed items included: • Accounts Payable Warrant: $342,056.89 • Payroll Warrant: $987,327.38 COMMITTEE REPORTS Planning Board: Member Alonzo noted the Planning Board has been actively engaged in finalizing their goals for the year, with a strong focus on advancing crucial projects like the water protection map update. They aim to address feedback from the recent Special Town Meeting, where the proposal did not pass, by refining the plan to gain broad consensus. Interim support by Richard Harris and collaboration with the Department of Environmental Protection (DEP) were highlighted as key actions to clarify mappings and bylaws. Member Tom Alonzo commended the Planning Board chair for his diligence and effective presentation, underscoring the significance of accurate communications to facilitate future approvals. School Committee: The School Committee recently announced a significant appointment, naming Ellen Whittemore the new Director of Administration and Finance. Set to commence her duties in February, following the expiration of her current contract, Whittemore's entry marks a notable staff addition, promising leadership in financial planning and operation management at the district level. Her appointment is anticipated to lend strategic direction in furthering the School Committee's objectives, including enhancing educational infrastructure, staffing, and policymaking in line with modern pedagogic standards. Economic Development Committee: Set to meet this Thursday, the pending quorum underscores the importance of regularly congregating to progress strategic economic plans. Despite potential scheduling conflicts with the town's festive tree lighting, the committee emphasizes its commitment to reconceptualize local economic strategies. Their agenda involves exploring new opportunities, maximizing available resources, and encouraging business growth and sustainability within Lunenburg. The committee remains proactive in evaluating upcoming trends and aligning with community-centric development ideals that promise to foster fiscal health and communal prosperity. A significant community engagement occurred when the Attorney General herself attended a meeting regarding Unitil services and rates. Convened in Lunenburg approximately a week before Thanksgiving, the gathering saw representation from top-level state officials, including the Attorney General, who discussed critical regional utility concerns with over a dozen staff members prepared to assess public feedback. Officials from Lunenburg and neighboring towns, ===PAGE 6=== Page 6 of 6 Select Board Meeting Minutes November 28, 2023 alongside delegation representatives, addressed residents' service satisfaction, rate hikes, and infrastructural issues. Upcoming Meetings: December 5 th, December 12th, December 19th PUBLIC COMMENTS Mr. McDonald spoke expressing deep appreciation and support for troops deployed abroad. He shared a personal connection to the military, highlighting that his family is part of a Gold Star family, with several relatives, including two brothers, nephews in the Air Force, Marines, and Army, currently or having served in various branches of the military. Sam extended heartfelt thoughts and support particularly to Mr. Nuzzolo, acknowledging his dedication and service, promising that the town stands behind him. Furthermore, Mr. McDonald praised the town's ongoing volunteer efforts, particularly those directed towards festive events. He noted the tremendous volunteer turnout for the recent town center decoration and gazebo lighting, highlighting a strong sense of community spirit. The participation of local organizations like the Lion's Club in these efforts was particularly noted. In addition, Mr. McDonald expressed enthusiasm for the partnership with the Salvation Army and the involvement of Town Hall. He was eager about the upcoming tree lighting ceremony and anticipates seeing many people attend this promising and festive event. The Board emphasized the importance of the Master Plan survey, which seeks vital community input to inform future town development strategies. The survey's design prioritizes accessibility, featuring straightforward multiple-choice questions to facilitate broad resident engagement. Board Member Emkey highlighted the survey's user-friendly nature and the quick completion time of about five minutes, encouraging residents to access it via the town's website to ensure their perspectives are heard. Additionally, the Board expressed gratitude towards the community for their participation in the Special Town Meeting, which maintained a quorum despite its extended duration. Mr. Franco commended the residents for their active involvement, acknowledging their meaningful contributions to local governance. Mr. Alonzo also thanked individuals who participated in the town meeting, encouraging more residents to engage in civic matters. Board members collectively stressed the need for continuous public involvement in local governance, reinforcing the importance of resident contributions in shaping Lunenburg's future. Chair Jeffreys made Motion to adjourn. Seconded by Member Franco. Roll call vote: Member Franco, aye. Member Emkey, aye. Member Alonzo, aye. Member Nuzzolo, aye. Chair Jeffreys, aye. Unanimous approval (5-0-0). Meeting adjourned at 9:22 PM