===PAGE 1=== Page 1 of 4 Select Board Meeting Minutes 5/21/2024 Town of Lunenburg Select Board Meeting Minutes Town Hall, 17 Main Street and via Zoom Tuesday, May 21, 2024 Members Present: Chair Michael-Ray Jeffreys, Vice Chair-Lou Franco, Clerk Caesar Nuzzolo, and Member Renee Emkey Members Absent: Member Tom Alonzo Also Present: Heather Lemieux, Town Manager CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Michael -Ray Jeffreys called the meeting to order at 7:00 PM and led the Pledge of Allegiance. Chair Michael-Ray Jeffreys informed attendees that the meeting was being recorded and broadcast live and would be uploaded to YouTube after the meeting. He explained that the agenda listed topics that may be discussed, but not all items may be addressed, and other items not listed could be brought up as permitted by open meeting law. PUBLIC COMMENT Board Comment Public Comment Ms. Paula Bertram Sewer Business Manager was present and expressed concerns regarding the MUNIS software purchased by the Town. She believes there has been a breach of contract, as the software does not function as expected, and stated that the Town should be compensated. She indicated that, at this point, she would like to involve Town Counsel, as she believes contractual obligations have not been honored. Mr. John Reynolds Chair of the Sewer Commission was also present and stated that he had asked Ms. Bertram to provide the presentation and confirm the concerns. He expressed his desire to escalate the issue with MUNIS. Town Manager Heather Lemieux acknowledged the ongoing problems with the software and stated that she has contacted MUNIS directly, demanding resolution of the issues. Chair Jeffreys then opened the discussion for Board comments. Board Member Amanda Moore asked whether the specific issues have been identified. Town Manager . Lemieux responded that there are multiple challenges related to testing, training, and the live version of the software, with issues arising at each stage. Member Renee Emkey stated that this is a poor level of support by MUNIS, and the whole platform does not seem stable. Clerk Caesar Nuzzolo stated that it may be a software and server issue. Town Manager Lemieux stated that she has spoken to Town Council. Chair Jeffreys stated he would like an update in an Executive Session meeting and would like to invite the Sewer Commission as well as the Sewer Business Manager. ANNOUNCEMENTS None COMMUNICATION FROM OTHER BOARDS None ===PAGE 2=== Page 2 of 4 Select Board Meeting Minutes 5/21/2024 APPOINTMENTS Application for Common Victualler License from BKK Group, LLC d/b/a White Thai Cuisine located at 177 Massachusetts Ave Chair Jeffreys stated that the Board is in receipt of an application for Common Victualler License from BKK Group, LLC d/b/a White Thai Cuisine located at 177 Massachusetts Ave . Applicant Nisha was present, she stated that they are going to change the name of the restaurant to White Thai Cuisine, renovating and updating the menu. Chair Jeffreys stated that all paperwork is in order. Motion by Clerk Nuzzolo to approve the Common Victualler License from BKK Group, LLC d/b/a White Thai Cuisine located at 177 Massachusetts Ave. Seconded by Member Emkey . Call for the vote: Four-Aye. The motion passed unanimously (4-0-0). INTERVIEWS/APPOINTMENTS/REAPPOINTMENTS/RESIGNATIONS Town Manager Lemieux asked the Board to ratify the appointment of a Seasonal Lifeguard and, Seasonal Cemetery Laborer. Motion by Clerk Nuzzolo to approve to ratify the Town Manager's appointment of Seasonal Lifeguard Jarrod Bowser, Seasonal Cemetery Laborer Peter Schmidt and Seasonal Cemetery Laborer Charles Poole. Seconded by Member Emkey. Call for the vote: Four - Bertram. The motion passed unanimously (4-0-0). TOWN MANAGER REPORT OLD BUSINESS Review Disposal of Surplus Property Policy Chair Jefferys stated that the Board has been given the Disposal of Surplus Property Policy to review. Motion by Clerk Nuzzolo to approve the Disposal of Surplus Property Policy . Seconded by Member Emkey. Call for the vote: Four- Aye. The motion passed unanimously (4-0-0). CURRENT BUSINESS Review Draft Tax Investigation Report Chair Jeffreys read the executive summary of the draft Tax Investigation Report regarding the majority of property owners with Homes that abut Lake Whalom, Hickory Hills and Lake Shirley. He stated that during the investigation, they sought to answer ten core questions. He asked if that once the compilation is received tomorrow, the members will take the time to review and respond with any feedback and comments. He stated that the executive summary will be added to the annual report. Chair Jeffreys stated that facts that were identified as well as the core questions that were identified early on in the process and further discussion will take place at a future meeting. ===PAGE 3=== Page 3 of 4 Select Board Meeting Minutes 5/21/2024 Identify In-Person Interviews for upcoming appointments/reappointments Chair Jeffreys stated that each year the Board goes through upcoming appointments/reappointments. He asked if any Board or Committee would like for the applicant to come in front of the Board to please advise. He reviewed the Boards and Committees and the Board discussed whether to have them meet in person. Minutes/Warrants/Action Items Chair Jeffreys stated that they are in receipt of the Accounts Payable warrant in the amount of $214,941.72, Payroll warrant in the amount of $ 1,077,545.40 and an Accounts Payable Warrant in the amount of $545,761.57. Committee Reports Member Emkey stated that she would like to discuss the Budget Task Force and ARPA funding. She stated that with the override passing, will they be getting funds back from the school. Chair Jeffreys asked if Member Emkey could draft a scope of what the Budget Task Force would look like. Select Board Policy Review Chair Jeffreys discussed the Select Board Policy Review. He stated that this is a reminder that just coming out of an election that if there are policies that they would like to review. ANNOUNCEMENTS Chair Jeffreys stated that a student reached out regarding a Civic project / election and that he and Member Nuzzolo will be meeting with him on Thursday afternoon with the intent to walk through their concept to better understand the objectives. UPCOMING MEETINGS/EVENTS SCHEDULE Chair Jeffreys stated that they will be meeting on June 4, 2024, and the Board will reorganize. The regular June meetings will take place on June 11, 2024, and June 18, 2024 PUBLIC COMMENT Town Manager Comment Town Manager Lemieux asked about cruise night. Member Nuzzolo stated that they are on board and that the Board agreed to do something along the lines of a brief summary or bullet points of what they came to as a Board. Public Comment Dave Passios, 56 Whiting Street was present. He stated he was speaking to a neighbor of his that is concerned because he no longer has a mortgage and that the mortgage company is no longer sending his tax bill directly to the town. Because he mails the check in, it has not been cashed, ===PAGE 4=== Page 4 of 4 Select Board Meeting Minutes 5/21/2024 and the town is showing it is delinquent. He also has concern regarding Tax Investigation, and desperation hiring. John Bowen 162 Highland Street (via Zoom), he commented on a statement that Mr. Rogers made about looking for people in the community to provide for the cemeteries. He stated that the cemetery is a 501c3 and that there is actual value in having a cemetery corporation. He stated that he believes the Cemetery Board is interested in control. Board Comment Chair Jeffreys stated that the override passed by eighty-five votes. Chair Jeffreys thanked everyone for their Civic participation over the month with the Town Meeting and the election. ADJOURNMENT Motion by Clerk Nuzzolo to adjourn the meeting at 8:12 pm. Seconded by Member Emkey. Call for the vote: Four- Aye. The motion passed unanimously (4-0-0). Meeting adjourned at 8:12 P.M. Respectfully Submitted, Rebecca Johnson, Minute Clerk These Minutes were reviewed and approved by the Select Board on: Tuesday June 17, 2025 Chair Nuzzolo made the Motion to Approve the minutes from May 21, 2024. Seconded by Vice-Chair Moore. Call for the vote: Four-aye. One-abstain (McLeod). Motion passed (4-0- 1).