Minutes of 11/19/24 Sewer Commission meeting– via Zoom (Video Conference) Attendees: Chair- Mike Mackin, Vice-Chair- Brett Ramsden, Member: Joe Hurley, DPW Director- Bill Bernard and Minutes Clerk- Jane Ranley Absent: Clerk- Scott Dall and Eli Torres Mike opened the meeting at 7:12 pm. and the Commission began the meeting by saying the Pledge of Allegiance. PUBLIC COMMENT & ANNOUNCEMENTS - none CURRENT BUSINESS - Minutes of 10/8, 10/22, and 11/05 Motion: Brett R. Second: Joe H. To accept the minutes of 10/08/24. Roll Call Vote: Brett-aye, Joe-aye and Mike-aye. Motion: Joe H. Second: Brett R. To accept the minutes of 10/22/24. Roll Call Vote: Brett-aye, Joe-aye and Mike-aye. Motion: Brett R. Second: Joe H. To accept the minutes of 11/05/24. Roll Call Vote: Brett-aye, Joe-aye and Mike-aye. 18 Kirby Avenue Final Invoice Waive Interest- Bill reported that he got a request for a final read and he looked up what the interest should be. However, when Paula pulled up the final bill in the software, it came up with a different number. They discovered that the property was sold twice and the previous owner did not pay their bill. Bill stated the easiest solution would be to waive the interest of $143.31 and he asked the Commission to vote for a waiver. The Commission discussed and agreed to the waiver. Motion: Brett R. Second: Joe H. To waive the final invoice interest for 18 Kirby Avenue left unpaid by the previous owners for the amount of $143.31. Roll Call Vote: Brett-aye, Joe-aye and Mike-aye. DPW Director Updates– i. 2nd Quarter Billing – Bill noted that Paula has been working on the data for the billing and they plan to print the bills on Friday. Jane is scheduled to come in to fold and stuff the bills. ii. Business Manager Position- Bill reported that they interviewed 2 people but neither worked out so they are back to square one. Bill added that the position is listed on Indeed, MAA jobs and the Town Website-they are just not attracting candidates. Joe suggested emailing the candidates to ask why they decided to not take the job. iii. Assistant to the Business Manager Position – They interviewed a woman who was ok, but Bill said it felt strange to hire the Assistant before the Manager. He also wants to interview a couple more candidates. iv. Manhole Repair IFB – Bill reported that the contract has been awarded and they begin work in the Spring. The ARPA funds for the work just needed to be committed in a contract which they are. He will reach out to them for a pre-construction meeting. v. Line Repairs at Mass 1- Bill noted that they want to do the excavation to the pipe next week and do the rest of the work after Thanksgiving. Member Eli Torres absence – Mike suggested sending a letter to ask him to vacate the position so they can appoint someone who can regularly attend. The Commission discussed and Brett stated if he does not respond, they can bring in a candidate at the March caucus for the Town Election. Mike asked if there is anything in the town by-laws stating a certain amount of attendance is required and Bill replied he will look into it. Future Agenda Items – discussion of absent member and options to get a new member. PUBLIC COMMENT – Bill noted that they did not do the attendance roll call at the beginning of the meeting. Mike did the roll call with Brett, Joe, Mike, Bill and Jane present. UPCOMING SCHEDULED SEWER COMMISSION ACTIVITIES: December 10, 2024 @ 7pm – Hybrid Meeting December 24, 2024 – No Meeting January 14, 2025 @ 7pm- Hybrid Meeting January 28, 2025 @ 6 pm- Zoom Meeting Motion: Joe H. Second: Brett R. To adjourn at 7:32pm Roll Call Vote: Brett-aye, Joe-aye and Mike-aye. Respectfully submitted, Jane L. Ranley Minutes Clerk