# capital-planning-committee — 14 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2023-02-13-agenda-47.txt BOARD : capital-planning-committee DATE : 2023-02-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-02-13-agenda-47.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02132023-47 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Monday, February 13, 2023 6:00 PM AGENDA RITTER MEMORIAL BUILDING In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/81662856491 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 816-6285-6491 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users m ay dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. I. Call to Order II. Public Comment a. CPC Members b. Public III. Approval of Meeting Minutes IV. Discussion on Capital Plan as presented by the Town Manager V. Public Comment c. Public d. CPC Members VI. Adjournment ======================================================================================== DOCUMENT : 2023-08-30-agenda-687.txt BOARD : capital-planning-committee DATE : 2023-08-30 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-08-30-agenda-687.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08302023-687 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2023-10-23-agenda-538.txt BOARD : capital-planning-committee DATE : 2023-10-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-10-23-agenda-538.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10232023-538 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Monday, October 23, 2023 6:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7927370353 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 792 737 0353 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Review Scoring Criteria for All Capital Planning Requests • Introduce All Submitted Capital Planning Requests • Plan Department Presentation Schedule • Action Items for Next Meeting • Determine Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. CPC Members b. Public • Adjournment ======================================================================================== DOCUMENT : 2023-11-06-agenda-2110.txt BOARD : capital-planning-committee DATE : 2023-11-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-11-06-agenda-2110.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11062023-2110 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Monday, November 6, 2023 6:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/84607987173 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 846 0798 7173 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Presentation of Capital Planning Requests: IT, Fire, Police • Discussion of Capital Planning Requests • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. CPC Members b. Public • Adjournment ======================================================================================== DOCUMENT : 2023-11-08-agenda-2902.txt BOARD : capital-planning-committee DATE : 2023-11-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-11-08-agenda-2902.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11082023-2902 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Wednesday, November 8, 2023 6:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/84607987173 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 846 0798 7173 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the to pics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Presentation of Capital Planning Requests: DPW • Discussion of Capital Planning Requests • Approval of Minutes (of October 23, 2023 meeting) • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. Public b. CPC Members • Adjournment ======================================================================================== DOCUMENT : 2023-11-20-agenda-4086.txt BOARD : capital-planning-committee DATE : 2023-11-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-11-20-agenda-4086.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11202023-4086 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Monday, November 20, 2023 7:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/84607987173 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 846 0798 7173 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the to pics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Presentation of Capital Planning Requests: School Department • Discussion of Capital Planning Requests • Approval of Minutes (of October 23, 2023 meeting) • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. Public b. CPC Members • Adjournment ======================================================================================== DOCUMENT : 2023-11-20-minutes-4086.txt BOARD : capital-planning-committee DATE : 2023-11-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-11-20-minutes-4086.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11202023-4086 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Wednesday, November 20, 2023 Ritter Memorial Building 960 Massachusetts Ave. Lunenburg, MA 01462 Present Members: Chair Tom Alonzo, Clerk Peter Beardmore, Planning Board Representative Matt Brenner, Finance Committee Member Chris Menard, Board Member Dave Passios 1.Call to Order The meeting opened at 7:00PM 2. Public Comment a. CPC Members No member comments. b. Public Rhonda Lisio- 181 reservoir road- Rhonda addresses the problems with drainage wells on her street. Rhonda agrees that the project does not meet capital planning criteria, but the town made an error in 2016 when an asphalt berm was added at the beginning of the driveway and on the opposite side of the street. Since this was added water is now funneled down to her property and increased the water table. Tom Alonzo agrees there has been additional support from neighbors. Matt Brenner states that Stormwater has more stringent policy’s/bylaws within the past few years. There is a suggestion that Stormwater and the planning board meet to discuss. 3. Presentation of Capital Planning Requests: School Department Speakers present: Dr. Kathleen Burnham, Business Manager Michael Cassidy, Director of Facilities and Grounds Eric Hevy. The presentation was split into 10-year plans by building. Lunenburg Middle High School 1. Turf field, site survey and drainage improvements. There is consistent damage from heavy rain to the field and structures. Will be split into 4 phases: a. Phase 1: Initial assessment that is being funded through ARPA funding: $50,000 b. Phase 2 FY 25: Detailed engineering survey with recommendations: $200,000 c. Phase 3 FY 26: Extensive rehabilitation and construction projects recommend from the feasibility study: $300,000 d. Phase 4 FY 27: Additional extensive rehabilitation and construction projects recommend from the feasibility study: 1.2 million ===PAGE 2=== Turkey Hill Elementary School FY 25: Study for renovations, assessments, and schematic design: $275,000 FY 26: Complete window replacement (plans only): $290,000 FY 26: Update classroom technology: $40,000 FY 27: New roof: $625,000 FY 30: HVAC building wide upgrade: $4.349 million FY 31: Fire suppression system (currently doesn’t exist): $2.615 million - Currently there is no fire suppression system in the building. FY 31: Tile floor replacement: $225,000 FY 31 Plumbing upgrades building wide: $261,882 - Annual water testing is flagging elevated lead levels. Primary School FY 25: Designer service for playground equipment: $30,000 FY 25: Feasibility study for entry and driveway expansion: $30,000 FY 25: Classroom AC units’ Phase 2: $160,000 FY 26: Gas condensing boilers (plans only): $30,000 FY 27: Age appropriate and accessible playground equipment: $170,000 FY 27: Driveway and parking expansion: $175,000 All Schools FY 25: Installation of 3M window safety film totaling: $130,000 - Primary School: $38,120 - Turkey Hill Elementary: $33,569 - Middle High School: $42,618 FY 25: Replace 1-ton dump truck with plow for maintenance and grounds: $74,500 FY 27: Replace ¾ ton or 1-ton pickup truck with plow: $72,000 FY 29: 13-person passenger van for athletics, student groups and misc. use.: $40,000 FY 33: Replace lawnmower: $55,000 Questions • During a tour of Turkey Hill Elementary School Matt Brenner noted that classrooms only have 2 electrical outlets per classroom. Matt Brenner questions if the current electrical infrastructure can be implemented regarding updates to the technology in the classrooms. • The board inquires if there are any grants available. Dr. Kathleen Burnham confirms there may be grants through MSBA program, but funding can be competitive based on the submissions each year. 4. Discussion of Capital Planning Requests There was no additional discussion regarding capital planning requests. 5. Approval of Minutes (of October 23, 2023, meeting) ===PAGE 3=== Motion to approve minutes from the October 23, 2023, meeting by Peter Beardmore, seconded by Chris Menard. Vote 4 to 1. 6. Action Items for Next Meeting Tom Alonzo requests that each member send him an email with what other committees they are on to better scheduled without conflict. 7. Confirm Subsequent CPC Meetings (Date, Time and Location) The next meeting is scheduled for November 29th at 6 PM for the Facilities presentation. 8. Public Comment a. Public There was no public comment. b. CPC Members Peter Beardmore states that he appreciated Tom Alonzo’s statement at the special town meeting regarding Article 4. 9. Adjournment Motion to adjourn by Matt Brenner, seconded by Peter Beardmore. All in favor. The meeting closed at 9:30 PM. ======================================================================================== DOCUMENT : 2023-11-29-agenda-6090.txt BOARD : capital-planning-committee DATE : 2023-11-29 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-11-29-agenda-6090.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11292023-6090 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Wednesday, November 29, 2023 6:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/84607987173 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 846 0798 7173 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the to pics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Presentation of Capital Planning Requests: Town Facilities and Parks • Discussion of Capital Planning Requests • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. Public b. CPC Members • Adjournment ======================================================================================== DOCUMENT : 2023-11-29-minutes-6090.txt BOARD : capital-planning-committee DATE : 2023-11-29 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-11-29-minutes-6090.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11292023-6090 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Monday, November 29, 2023 Ritter Memorial Building 960 Massachusetts Ave. Lunenburg, MA 01462 Present Members: Chairman Tom Alonzo, Clerk Peter Beardmore, Planning Board Representative Matt Brenner, Member George Martin, Finance Committee Member Chris Menard. •Call to Order The meeting opened at 6:09 PM. • Public Comment a. CPC Member Comments: George Martin asked if the maintenance of town trees along streets could be added as some kind of capital budget. Peter Beardmore confirms that the DPW has a budget line for this kind of maintenance and residents should reach out to the DPW with these issues. George Martin questions is there was an estimate for the school swing replacement project. Tom Alonzo confirms the estimated amount is $170,000. Peter Beardmore questions the process that the MSBA requires for the accelerated repair program versus the core program. Peter Beardmore did reach out to the school superintendent and hopes that by the next meeting there will be a better explanation and clarity. b. Public: No public comment. • Presentation of Capital Planning Requests: Town Facilities and Parks Presentation by Facilities Director Chris Ruth and Parks and Recreation Anna Lockwood FY 2025 requests: - Town wide keying and card access for all town buildings except for schools: $185,000 o This will be cloud based. The lifespan for the hardware is 20 years and the alarm. - Engineering cost to fit out office space and file storage at the public safety building on the 2nd floor: $35,000 - Partial roof replacement at the DPW: $65,000 o Specifically, over the office portion. Currently there are water issues, but it has not started to leak into the building. - Floor repair and coating in DPW garage floor: $60,000 - TCP asbestos testing: 50,000 o This will need to be completed even if the building is torn down. - Floor replacement at the Ritter Building: $60,000 ===PAGE 2=== - Patch and paint interior of the Ritter Building: $60,000 - Stair cover at the rear access at the Ritter Building: $35,000 - Senior center parking: $150,000 o Currently there are only 9 designated parking spots. - Marshall Pond weed treatment- partial: $50,000 o Includes removal of weeds under the surface with a hydro rake. After weed removal a herbicide will be applied to prevent future growth. Originally request 256,000 for the entire pond. McNally Park survey and design work: $50,000 - Resurface basketball and tennis courts at Wallace Park: $70,000 o This project was previously listed under FY 28 but was bumped up to FY 25 The total request for FY 2025 is $1,056,000. • Discussion of Capital Planning Requests All presentations have been concluded. •Action Items for Next Meeting • Each member will complete individual rankings then discuss the rankings and get the averages. •Confirm Subsequent CPC Meetings (Date, Time and Location) • December 4 7pm – This is a tentative meeting. There needs to be additional discussion regarding the meeting location. • December 18 6pm – Discussion regarding individual ranking • December 21 6pm – Final ranking •Public Comment a. CPC Members: Numbers need to be submitted to the town manager by the first week of January. b. Public: No public comment. •Adjournment Motion to adjourn meeting by Chris Menard, seconded by Peter Beardmore. All in favor. Unanimous vote. The meeting closed at 8:26PM. ======================================================================================== DOCUMENT : 2023-12-04-agenda-6103.txt BOARD : capital-planning-committee DATE : 2023-12-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-12-04-agenda-6103.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12042023-6103 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Monday, December 4, 2023 7:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/82943363464 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID:829 4336 3464 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Discussion of Capital Planning Requests and Preliminary Prioritization • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. Public b. CPC Members • Adjournment ======================================================================================== DOCUMENT : 2023-12-04-minutes-6103.txt BOARD : capital-planning-committee DATE : 2023-12-04 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-12-04-minutes-6103.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12042023-6103 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE December 4, 2023 Ritter Memorial Building 960 Massachusetts Ave. Lunenburg, MA 01462 Present Members: Chairman Tom Alonzo, Clerk Peter Beardmore, Planning Board Representative Matt Brenner, Member George Martin, Finance Committee Member Chris Menard. • Call to Order The meeting opened at 7:04 PM. • Public Comment a. CPC Members: No member comment. b. Public: No public comment. • Discussion of Capital Planning Requests and Preliminary Prioritization There were 2 revisions received from the prior school presentation and the facilities and parks presentation. Peter Beardmore states there was a slide missing from the presentation and there is a discrepancy in terms of what the slides listed compared to the school committee priorities list. There is a question of why on page 69 there a line with is $15,000 but there is no label. Peter Beardmore will inquire to get more clarification. Turkey Hill Window Replacement and Design Work There is an accelerated report program, but it is limited to windows, roof, and boilers. To qualify for the accelerated repair program, it was found that there is a requirement to commit to that building for the lifespan of the project. Matt Brenner doesn’t believe the safety film is a top priority and is struggling with the cost. Peter Beardmore states there is a safety concern relative to the perimeter strength of the building. This would slow activity down to allow for a response. There are vulnerabilities in every building. Turkey Hill has floor to ceiling glass while the other two buildings have single pain glass. Senior Center Parking Lot The senior center parking lot project has been separated into a design and a construction phase. The design phase is estimated to total $35,000. The committee questions what the main goal of this project is. Heather Lemieux thinks this is a project that addresses safety issues, and the project could add an additional 19 parking spaces. There is also a question about the location of kid’s kingdom and the potential to relocate to create more space. ===PAGE 2=== Ritter Floor Replacement and Ritter Stair Cover Access Chris Menard doesn’t think the floor replacement is a medium priority. Tom Alonzo also agrees it’s not deteriorating the building. Peter Beardmore believes it is all cosmetic. Chris Menard thinks if this is a safety issue then it should be closed off as an entrance. This can’t be used as an emergency entrance since it’s too dangerous. Marshall Pond Treatment The original request was for $256,000 for treatment of the entire pond. It has now been scaled back and will potentially be done in sections starting at an estimated cost of $50,000. Matt Brenner thinks this is a low priority. The main question posed by the committee is how to keep the lily pads from continuing to come back. Tom Alonzo and additional members believe this will not be a one- time treatment. Peter Beardmore agrees that the pond is being used for recreational services. Additionally, there are a lot of lake acreage in Lunenburg but a very small portion I available to the public. Wallace Park Basketball and Tennis Court Peter Beardmore questions if this was a bad job when created or if it’s just surface issues. Additionally, Peter Beardmore questions if maintenance is being done to minimize the issues. There will be a discussion with the chair to get additional information. DPW Roof Overall, the committee seems the price is very high for the amount of space being repaired. DPW Front End Loader with Plow Peter Beardmore shares that Lunenburg has always only had 1 front end loader. Peter Beardmore doesn’t believe there is a need for an additional loader and to also keep the current front-end loader. Chris Menard questions the prioritization of repairing infrastructure versus the risk of equipment breaking and having redundant equipment. Heather Lemieux confirms that the directors meet with staff to find out what their needs are and there’s a lot of conversation with the mechanics about equipment and trucks. It’s not just the opinion of 1 person. Stone Wall in Cemetery Matt Brenner questions what the long-term cemetery plan is. This project does not involve any safety issues. There are also questions regarding other types of fencing. Drainage issues Laurel Lane and Reservoir Road ===PAGE 3=== Peter Beardmore states this is a problem that needs to be addressed. Plans have already been drawn up for both locations. • Action Items for Next Meeting Tom Alonzo will work with the Town Manager to create a spreadsheet with all the items. Each member is to rank priority levels on an individual basis. Tom Alonzo wants everything to be fair and equally distributed among departments. • Confirm Subsequent CPC Meetings (Date, Time and Location) December 18 6PM at the Ritter Building December 21 6PM at the Ritter Building • Public Comment a. Public: No public comment. b. CPC Members: Chris Menard noted that minutes were posted in the share folder. The approval of minutes will be on the agenda for the next meeting. • Adjournment Motion to adjourn by Matt Brenner, seconded by Peter Beardmore. All in favor. Unanimous vote. The meeting closed at 8:50 PM. ======================================================================================== DOCUMENT : 2023-12-18-agenda-6122.txt BOARD : capital-planning-committee DATE : 2023-12-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-12-18-agenda-6122.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12182023-6122 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Monday, December 18, 2023 6:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/82943363464 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID:829 4336 3464 # If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Discussion of FY25 Capital Planning Requests and Preliminary Prioritization • Approval of Minutes of November 20, 2023 • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. Public b. CPC Members • Adjournment ======================================================================================== DOCUMENT : 2023-12-21-agenda-6141.txt BOARD : capital-planning-committee DATE : 2023-12-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-12-21-agenda-6141.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12212023-6141 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Thursday, December 21, 2023 6:00 PM REVISED AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/82943363464 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 829 4336 3464 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Review and Vote on Final Ranking of All FY25 Capital Planning Requests • Approval of Minutes (of November 20, November 29, December 4, 2023 meetings) • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. Public b. CPC Members • Adjournment ======================================================================================== DOCUMENT : 2023-12-21-agenda-6142.txt BOARD : capital-planning-committee DATE : 2023-12-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/capital-planning-committee/2023-12-21-agenda-6142.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12212023-6142 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Thursday, December 21, 2023 6:00 PM REVISED AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/82943363464 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 829 4336 3464 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Review and Vote on Final Ranking of All FY25 Capital Planning Requests • Approval of Minutes (of November 20, November 29, December 4, 2023 meetings) • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. Public b. CPC Members • Adjournment