# charter-review-committee — 46 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2017-09-06-agenda-1576.txt BOARD : charter-review-committee DATE : 2017-09-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2017-09-06-agenda-1576.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09062017-1576 ======================================================================================== ===PAGE 1=== Charter Review Committee Meeting1. ======================================================================================== DOCUMENT : 2017-09-06-minutes-1576.txt BOARD : charter-review-committee DATE : 2017-09-06 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2017-09-06-minutes-1576.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09062017-1576 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2017-09-27-agenda-1575.txt BOARD : charter-review-committee DATE : 2017-09-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2017-09-27-agenda-1575.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09272017-1575 ======================================================================================== ===PAGE 1=== Charter Review Committee Meeting1. ======================================================================================== DOCUMENT : 2017-09-27-minutes-1575.txt BOARD : charter-review-committee DATE : 2017-09-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2017-09-27-minutes-1575.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09272017-1575 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2017-10-11-agenda-1561.txt BOARD : charter-review-committee DATE : 2017-10-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2017-10-11-agenda-1561.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10112017-1561 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2017-10-11-minutes-1561.txt BOARD : charter-review-committee DATE : 2017-10-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2017-10-11-minutes-1561.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10112017-1561 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2017-11-29-agenda-1574.txt BOARD : charter-review-committee DATE : 2017-11-29 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2017-11-29-agenda-1574.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11292017-1574 ======================================================================================== ===PAGE 1=== Charter Review Committee Meeting1. ======================================================================================== DOCUMENT : 2017-11-29-minutes-1574.txt BOARD : charter-review-committee DATE : 2017-11-29 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2017-11-29-minutes-1574.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11292017-1574 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2017-12-13-agenda-1573.txt BOARD : charter-review-committee DATE : 2017-12-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2017-12-13-agenda-1573.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12132017-1573 ======================================================================================== ===PAGE 1=== Charter Review Committee Meeting1. ======================================================================================== DOCUMENT : 2017-12-13-minutes-1573.txt BOARD : charter-review-committee DATE : 2017-12-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2017-12-13-minutes-1573.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12132017-1573 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2017-12-27-agenda-1546.txt BOARD : charter-review-committee DATE : 2017-12-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2017-12-27-agenda-1546.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12272017-1546 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, December 27, 2017 – 7:00 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. BOARD ANNOUNCEMENTS 4. MINUTES APPROVAL: 29 November 5. DISCUSSION: a. Responses from Committees/Boards b. Board of Selectmen i. Alternative name c. Town Meeting i. Schedule of meetings ii. Identify alternative days and times iii. Communication of Town Meeting d. Elected Boards with employees i. Accountable officers ii. Employee review processes iii. Termination processes e. Charter vs. Bylaws for location of proposed changes f. Director of Facilities g. Town Clerk i. Elected or appointed h. Review highlights of Articles 1, 2, 3, & 4 i. Discuss Article 5 through end of Charter j. Establish timeline to complete review k. Brainstorm 6. ACTION ITEMS BEFORE NEXT MEETING a. Continue to communicate with boards, committees, and departments to identify organizational inefficiencies and needs 7. PUBLIC COMMENT 8. BOARD COMMENT/CONCERNS 9. MEETING SCHEDULE: Meetings are held at Ritter Memorial Building, 7:00 PM, on the second and fourth Wednesdays of the month, unless otherwise indicated. Upcoming meetings: January 10, 2018 January 24 10. ADJOURNMENT ======================================================================================== DOCUMENT : 2017-12-27-minutes-1546.txt BOARD : charter-review-committee DATE : 2017-12-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2017-12-27-minutes-1546.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12272017-1546 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2018-01-09-agenda-1564.txt BOARD : charter-review-committee DATE : 2018-01-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-01-09-agenda-1564.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01092018-1564 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, January 9, 2019 – 7 PM Lunenburg Middle/High School Auditorium 1079 Mass Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1. CALL TO ORDER 2. MINUTES APPROVAL 28 October 12 December 3. PUBLIC HEARING ON DRAFT CHARTER A. Charter Committee Report B. Comments by remaining committee members C. Read written comments on draft Charter into record D. Public Comments E. Close Public Comment Period 4. DISCUSSION Deliberate, amend and vote of topics addressed in board/public comments. 5. MEETING SCHEDULE & FURTHER PUBLIC OUTREACH Discuss upcoming meetings and outreach efforts 2018 Proposed Charter Review Meeting Dates; Wed. Jan. 9th 7 PM MS/HS Auditorium (Public Hearing #1) Wed. Jan. 23rd 7 PM Ritter Memorial Wed. Feb. 13th 7 PM Ritter Memorial Wed. Feb. 27th 7 PM MS/HS (Public Hearing #2) Wed. March 13th 7 PM Ritter Memorial Wed. March 27th 7 PM Ritter Memorial Wed. April 10th 7 PM Ritter Memorial Wed. April 24th 7 PM Ritter Memorial 6. ADJOURNMENT ======================================================================================== DOCUMENT : 2018-01-10-agenda-1547.txt BOARD : charter-review-committee DATE : 2018-01-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-01-10-agenda-1547.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01102018-1547 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, January 10, 2018 – 7:00 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. BOARD ANNOUNCEMENTS 4. MINUTES APPROVAL: 29 November 5. DISCUSSION: a. Responses from Committees/Boards b. Board of Selectmen i. Alternative name c. Town Meeting i. Schedule of meetings ii. Identify alternative days and times iii. Communication of Town Meeting d. Elected Boards with employees i. Accountable officers ii. Employee review processes iii. Termination processes e. Charter vs. Bylaws for location of proposed changes f. Director of Facilities g. Town Clerk i. Elected or appointed h. Review highlights of Articles 1, 2, 3, & 4 i. Discuss Article 5 through end of Charter j. Establish timeline to complete review k. Brainstorm l. Meet with Town manager to discuss recommended changes 6. ACTION ITEMS BEFORE NEXT MEETING a. Continue to communicate with boards, committees, and departments to identify organizational inefficiencies and needs 7. PUBLIC COMMENT 8. BOARD COMMENT/CONCERNS 9. MEETING SCHEDULE: Meetings are held at Ritter Memorial Building, 7:00 PM, on the second and fourth Wednesdays of the month, unless otherwise indicated. Upcoming meetings: January 24 10. ADJOURNMENT ======================================================================================== DOCUMENT : 2018-01-10-minutes-1547.txt BOARD : charter-review-committee DATE : 2018-01-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-01-10-minutes-1547.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01102018-1547 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2018-01-24-agenda-1548.txt BOARD : charter-review-committee DATE : 2018-01-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-01-24-agenda-1548.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01242018-1548 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, January 24, 2018 – 7:00 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. BOARD ANNOUNCEMENTS 4. MINUTES APPROVAL: 10 January 5. DISCUSSION: a. Responses from Committees/Boards b. Board of Selectmen i. Alternative name c. Town Meeting i. Schedule of meetings ii. Identify alternative days and times iii. Communication of Town Meeting d. Elected Boards with employees i. Accountable officers ii. Employee review processes iii. Termination processes e. Charter vs. Bylaws for location of proposed changes f. Director of Facilities g. Town Clerk i. Elected or appointed h. Review highlights of Articles 1, 2, 3, & 4 i. Discuss Article 5 through end of Charter j. Establish timeline to complete review k. Brainstorm l. Discuss posting a town survey m. Meet with Town Manager 6. ACTION ITEMS BEFORE NEXT MEETING a. Continue to communicate with boards, committees, and departments to identify organizational inefficiencies and needs. 7. PUBLIC COMMENT 8. BOARD COMMENT/CONCERNS 9. MEETING SCHEDULE: Meetings are held at Ritter Memorial Building, 7:00 PM, on the second and fourth Wednesdays of the month, unless otherwise indicated. Upcoming meetings: February 7 February 21 February 28 10. ADJOURNMENT ======================================================================================== DOCUMENT : 2018-01-24-minutes-1548.txt BOARD : charter-review-committee DATE : 2018-01-24 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-01-24-minutes-1548.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01242018-1548 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2018-02-19-agenda-1567.txt BOARD : charter-review-committee DATE : 2018-02-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-02-19-agenda-1567.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02192018-1567 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, January 9, 2019 – 7 PM Lunenburg Middle/High School Auditorium 17 Main Street, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1. CALL TO ORDER 2. MINUTES APPROVAL 28 October 12 December 3. PUBLIC HEARING ON DRAFT CHARTER A. Charter Committee Report B. Comments by remaining committee members C. Read written comments on draft Charter into record D. Public Comments E. Close Public Comment Period 4. DISCUSSION Deliberate, amend and vote of topics addressed in board/public comments. 5. MEETING SCHEDULE & FURTHER PUBLIC OUTREACH Discuss upcoming meetings and outreach efforts 2018 Proposed Charter Review Meeting Dates; Wed. Jan. 9th 7 PM MS/HS Auditorium (Public Hearing #1) Wed. Jan. 23rd 7 PM Ritter Memorial Wed. Feb. 13th 7 PM Ritter Memorial Wed. Feb. 27th 7 PM MS/HS (Public Hearing #2) Wed. March 13th 7 PM Ritter Memorial Wed. March 27th 7 PM Ritter Memorial Wed. April 10th 7 PM Ritter Memorial Wed. April 24th 7 PM Ritter Memorial 6. ADJOURNMENT ======================================================================================== DOCUMENT : 2018-02-28-agenda-1549.txt BOARD : charter-review-committee DATE : 2018-02-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-02-28-agenda-1549.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02282018-1549 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2018-02-28-minutes-1549.txt BOARD : charter-review-committee DATE : 2018-02-28 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-02-28-minutes-1549.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02282018-1549 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2018-03-07-agenda-1550.txt BOARD : charter-review-committee DATE : 2018-03-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-03-07-agenda-1550.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03072018-1550 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, March 7, 2018 – 7:00 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. BOARD ANNOUNCEMENTS 4. MINUTES APPROVAL: 10 January 24 January 28 February 5. DISCUSSION: A. Review Survey feedback one representative versus open town meeting and meeting dates and time. Vote on final draft language B. Review revised draft charter as a result of February 28f meeting and preliminary input from town manager and town counsel. Vote on changes as necessary C. Determine main points of Charter Review Report D. Outreach efforts — town website, public hearings, et E. Develop meeting schedule through town meeting 6. ACTION ITEMS BEFORE NEXT MEETING a. Continue to communicate with boards, committees, and departments to identify organizational inefficiencies and needs. 7. PUBLIC COMMENT 8. BOARD COMMENT/CONCERNS 9. MEETING SCHEDULE: Meetings are held at Ritter Memorial Building, 7:00 PM, on the second and fourth Wednesdays of the month, unless otherwise indicated. Upcoming meetings March 14 March 28 10. ADJOURNMENT ======================================================================================== DOCUMENT : 2018-03-14-agenda-1551.txt BOARD : charter-review-committee DATE : 2018-03-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-03-14-agenda-1551.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03142018-1551 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, March 14, 2018 – 7:00 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. BOARD ANNOUNCEMENTS 4. MINUTES APPROVAL: 10 January 24 January 28 February 5. DISCUSSION: A. Review Survey feedback; one representative versus open town meeting and meeting dates and time; Select Board versus Board of Selectmen; appointee versus elected town clerk; term limited versus no term limits; vote on final draft language B. Review revised draft charter as a result of February 28 meeting and preliminary input from town manager and town counsel. Vote on changes as necessary C. Determine main points of Charter Review Report D. Outreach efforts — town website, public hearings, et E. Develop meeting schedule through town meeting 6. ACTION ITEMS BEFORE NEXT MEETING a. Continue to communicate with boards, committees, and departments to identify organizational inefficiencies and needs. 7. PUBLIC COMMENT 8. BOARD COMMENT/CONCERNS 9. MEETING SCHEDULE: Meetings are held at Ritter Memorial Building, 7:00 PM, on the second and fourth Wednesdays of the month, unless otherwise indicated. Upcoming meetings March 21(?) March 28 10. ADJOURNMENT ======================================================================================== DOCUMENT : 2018-04-05-agenda-1557.txt BOARD : charter-review-committee DATE : 2018-04-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-04-05-agenda-1557.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04052018-1557 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2018-04-05-minutes-1557.txt BOARD : charter-review-committee DATE : 2018-04-05 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-04-05-minutes-1557.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04052018-1557 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2018-06-13-agenda-1558.txt BOARD : charter-review-committee DATE : 2018-06-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-06-13-agenda-1558.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06132018-1558 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2018-06-13-minutes-1558.txt BOARD : charter-review-committee DATE : 2018-06-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-06-13-minutes-1558.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06132018-1558 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2018-06-27-agenda-1560.txt BOARD : charter-review-committee DATE : 2018-06-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-06-27-agenda-1560.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06272018-1560 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2018-08-08-agenda-1559.txt BOARD : charter-review-committee DATE : 2018-08-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-08-08-agenda-1559.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08082018-1559 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2018-08-08-minutes-1559.txt BOARD : charter-review-committee DATE : 2018-08-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-08-08-minutes-1559.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08082018-1559 ======================================================================================== ===PAGE 1=== Minutes of Charter Review Committee August 8, 2018, Ritter Building Call to Order at 7 pm Present: Bob Ebersole (Selectmen), Jaime Toale (Selectmen), Nancy Gray (Community Representative) Heather Sroka (School Committee), Jim LaVeck (School Committee), Terri Burchfield (Finance Committee) Absent: Michael-Ray Jeffreys (Planning Board), Mark Erickson (Finance Committee), Steve Archambault (Community Representative) Public Comment: None Minutes of June 13, 2018 and June 27, 2018 were unanimously approved. Review of Non-Controversial proposed changes -- The committee walked through the language and commented as follows: 3.3 School Committee (b) Powers and Duties (1) insert “select” in place of “elect” superintendent. School committee has this on their agenda to review. 3.5 Cemetery Commission (b) Powers and Duties add the word “sole” just before “responsibility to make regulations”; delete the previously proposed words “who may delegate such authority.” after “town manager”. This is not needed as Section 4.3 authorizes the town manager to delegate whatever powers she or he has. 3.9 Board of Park Commissioners (b) Powers and Duties delete the previously proposed words “who may delegate such authority.” after “town manager”. This is not needed as Section 4.3 authorizes the town manager to delegate whatever powers she or he has. 3.14 Sewer Commissioners (b) Powers and Duties delete the previously proposed words “who may delegate such authority.” after “town manager”. This is not needed as Section 4.3 authorizes the town manager to delegate whatever powers she or he has. 4-2 Town Manager Powers and Duties (s) keep the proposed deleted language “related to infrastructure maintenance, improvement and expansion” but needs discussion with the town manager. 6-3 Submission of Budget and Budget Message – proposed language inserts the words “on the town website” of a general summary of the proposed budget in place of “in a local newspaper”. Need to discuss with the town manager the cost of keeping notice in the local newspaper and other outreach tools; added at the end of 6-3 the sentence: “the summary of the budget shall be mailed with the warrant to households with registered voters as provided in the town by-laws. 8-5 This section is not needed as it is a duplicate of the first paragraph of section 8-2. Review of substantive changes not controversial -- The committee walked through the language and commented as follows: ===PAGE 2=== 2-4 Second Town Meeting – Bob will talk with Town Counsel about how to meet the desire to have a standing second town meeting without confusing it with the annual town meeting and not requiring the higher standards of a special town meeting. 3-10 Planning Board – move the proposed language regarding appointment of the land use director to the Town Manager section. 3-10 Planning Board, 3-14 Sewer Commission still need more dialog regarding staff supervision. 4-1 Town Manager Search process. Need to talk with Town Moderator as the proposed changes make the committee an even numbered membership. 7-11 Enforcement of Charter and town general bylaws. As requested at the previous meeting, Bob distributed the working of MGL 231A Section 1 that details the process for enforcement. Review of substantive changes considered controversial -- The committee walked through the language and commented as follows: Based on the feedback of the public during our prior hearing and in consideration that the approval process is not all or nothing, these topics will be presented as separate articles at the spring town meeting. In addition, we will seek to have pro and con statements so that the voters will have information on both sides of the proposal. Changing the name of the Selectmen to Select Board. As there are two new members of the committee, they were polled as to their current position on this topic. Both Jim and Heather said that they could live with either the current name or the proposed name. Changing the Town Clerk from elected to appointed. As with the prior topic, the two new members of the committee were polled as to their current position on this topic. Both Jim and Heather said that they support that the position be appointed. Bob will gather information from the Secretary of State’s office regarding this topic. 3-5 Cemetery, 3-9 Park and 3.13 Sewer – the committee will take out the previously proposed language requiring staying out of day to day administration, as in an attempt to clarify the section, the wording did not meet that standard. 3-7 Library – Bob will work with the Library and the Town Manager to get the language that meets what the Library wants but addresses the concerns of the Town Manager. It is noted that much of the current hiring has been done in a way to follow state law, and that will be incorporated. 4-2(c) –Residency requirement for town clerk if appointed – this language needs to be clarified so that it only applies to an appointed town clerk due to election requirements and not the other appointed officials. 5-3(d) (3) Division of Accounting - Town Accountant – the town accountant will continue to be an appointment of the Selectmen. Review of items previously considered but not included in the draft charter -- The committee walked through the language and commented as follows: ===PAGE 3=== 1. Requiring a minimum number of signatures for a write in candidate where there is no candidate’s name on the ballot. Bob distributed information previously provided by Carl and Phyllis Luck and it was decided to invite them to an upcoming meeting to discuss the proposal. It was noted that there may be an issue with a race with two open seats on a board and only one name on the ballot and how the proposed language would apply. 2. Ranked choice voting. In light of the multitude of candidates running for the Congressional seat and candidates stating that they may win with 19% of the vote, Bob noted this is a good opportunity to revisit this. We will invite someone in to discuss the topic. 3. Term limits. There was no interest in revisiting term limits. Next Meeting: August 22, 2018. We will discuss scheduling and public outreach. Meeting adjourned at 8:25 pm. ======================================================================================== DOCUMENT : 2018-08-22-agenda-1556.txt BOARD : charter-review-committee DATE : 2018-08-22 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-08-22-agenda-1556.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08222018-1556 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, August 22, 2018 – 7:00 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. APPROVE MINUTES August 8 4. DEVELOP MEETING AND OUTREACH SCHEDULE 5. CONTINUED DISCUSSION ON PROPOSED CHANGES 6. NEXT MEETING September 12 7. ADJOURNMENT ======================================================================================== DOCUMENT : 2018-08-22-minutes-1556.txt BOARD : charter-review-committee DATE : 2018-08-22 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-08-22-minutes-1556.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08222018-1556 ======================================================================================== ===PAGE 1=== Charter Review Committee Minutes from meeting of 8/22/2018 Ritter Building Call to Order: 7:01 Present: Bob Ebersole (Selectmen), Jaime Toale (Selectmen), Terri Burchfield (Finance Committee), Mark Erickson (Finance Committee), Nancy Gray (Community Representative), Absent: Michael-Ray Jeffreys (Planning Board), Jim LaVeck (School Committee), Steve Archambault (Community Representative), Heather Sroka (School Committee) Also present: Rhonda Lisio, Dave Passios Minutes of August 8, 2018: Not ready Bob provided 4 Handouts for review and discussion: 1. “Write-ins” language as drafted by Carl Luck tracks State law; “failure to elect” would then default to the appointing process. Mark said he is willing to reconsider this proposed change. Jamie said he is also willing to reconsider but doesn’t care for the language as drafted. Nancy said she should would need to think more about it. Terri asked, how often does it come up?  Bob to put this back on our agenda. 2. Ranked choice voting: Bob said we should consider having someone come in to present on the topic and he would add it to our schedule and agenda. 3. MGL 231A Section 1: Power to make declaratory determination. This section of MGL is referred to in section 7-11 of our Charter and Bob is providing it for clarity. 4. A calendar to assist in developing our schedule. Develop Meeting and Outreach Schedule: The warrant for ATM closes Mar 19-21; we should have two or three public hearings prior to a final vote of the committee by Mar 13 (ideally); we also have until Apr 8 for the warrant to be published. Special Town meeting is Tue, Nov 13, at which time we would issue a status report. The first public hearing would be the week of 11/26 depending on availability of Town Hall; the second public hearing could be the week of Jan 21. We will publish a proposed draft in advance of any public hearing. We would then appear before the BOS the first or second week of February to present our proposal. We discussed having a preliminary vote for the STM report by Oct 10 (warrant closes Oct 9). We talked about inviting various parties to meet with us and getting them on the schedule: Carl and Phyllis Luck to discuss write-ins; Heather to review her recommendations; Park, cemetery, sewer: option to meet with us, after taking out (non)-clarifying language; ===PAGE 2=== Library should be ok but we should give them the option to meet with us; Housing authority is mentioned in the charter; if they’re not following the charter, we should consider amending the charter accordingly. Continue Discussion on Proposed Changes: Bob said he would provide a clean copy at our next meeting. The plan is to have separate votes on corrections, non-controversial change and controversial changes, each individually. Bob said the way we run Town Meeting requires this. We would present both sides of any proposed change, not in the warrant, but for the public hearings. By the time we get to Annual Town Meeting, arguments on both sides should be clear. Next Meeting: September 12 Public comment: None Adjournment: 7:37 (Terri, Mark, unanimous) ======================================================================================== DOCUMENT : 2018-09-12-agenda-1552.txt BOARD : charter-review-committee DATE : 2018-09-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-09-12-agenda-1552.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09122018-1552 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, September 12, 2018 – 7:00 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. APPROVE MINUTES August 22 4. DISCUSS MEETING AND OUTREACH SCHEDULE 5. DISCUSS VOTING REQUIREMENTS FOR WRITE-IN CANDIDATES A. When there isn’t a name on the ballot 5. CONTINUED DISCUSSION ON PROPOSED CHANGES 6. NEXT MEETING September 26 7. ADJOURNMENT ======================================================================================== DOCUMENT : 2018-09-12-minutes-1552.txt BOARD : charter-review-committee DATE : 2018-09-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-09-12-minutes-1552.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09122018-1552 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, September 12, 2018 – 7:00 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA MINUTES 1. CALL TO ORDER Heather absent; all others present 2. PUBLIC COMMENT None 3. APPROVE MINUTES August 8 & 22 M. Erickson motion to approve minutes, second by J. Taole Discussion with B. Ebersole, M. Erickson, and T. Burchfield: in the conversion from the town websites, the minutes and agendas haven’t passed over. Housing Authority is mentioned in the Charter, but their duties don’t match their responsibilities. In T. Burchfield’s opinion, their minutes don’t reflect what the charter has charged them to do. J. Toale moved to approve minutes, second by T. Burchfield, all aye. 4. DISCUSS MEETING AND OUTREACH SCHEDULE Nathan Lockwood will attend next meeting to discuss rank choice voting Phyllis and Carl Luck will attend to discuss write-in voting requirements 5. DISCUSS VOTING REQUIREMENTS FOR WRITE-IN CANDIDATES A. When there isn’t a name on the ballot Postponed 6. CONTINUED DISCUSSION ON PROPOSED CHANGES T. Burchfield suggested that we should task out the strong issues to work through language. About 250 words. M. Jeffreys volunteered to write the pro for change to Select Board. The group will seek the public for a strong opinion against this. M. Jeffreys volunteered to write the against to the change to the Town Clerk to appointed instead of elected. Discussion on other controversial topics: Two town meetings raised concerns; B. Ebersole will follow-up with Town Counsel to delineate the differences between Annual Town Meeting and Special Town Meeting to determine whether the change should specify one over the other. J. Toale stated that he understood our decision to be two meeting without differentiation. S. Archambault is under the impression that we were seeking to get two town meetings. B. Ebersole noted that Rank choice voting; Minimum number of signatures — may need statements depending on how the committee votes. J. Toale asked if the language added to clarify the relationship between boards with employees is controversial. B. Ebersole noted that we’re still not clear on the termination process when employees are appointed by the town manager and ratified by elected boards. There is a lack of clarity when appointed boards have employees. J. Toale added that we need to continue to work with the boards that raised issues during the public hearing. M. Jeffreys asked who is responsible for reaching out to the boards. Discussion that the the Cemetery, Parks, Sewer, and Cemetery need to get reengaged about employment. B. Ebersole recommends that we add a future agenda of an employment topic. ===PAGE 2=== J. Toale noted that there is conflict within the Charter on the appointing process to fill vacancies 2.2 – assistant Town Moderator — later in the charter there is a reference to this section with additional verbiage 2.3 – town moderator — appointing personnel to committees 3.1 – f,1,2,3 — filling vacancies of elected positions. Failure to elect town officer (town clerk or town moderator) the Selectman shall appoint. Multi-member body will make notice of vacancy to public, and with the Board of Selectman, shall have a joint vote. There’s no provision if they don’t forward a notice to the BOS on how to appoint. There is a reference to 7.10 which may or may not apply to elected officials and employees. 7.10 – vacancy in elected town office, the appointing authority shall post vacancy within 10 days — is the appointing authority two joint boards 3.2,d – Selectman appointments – no discussion on vacancies, only reappointments 3.8,c – town moderator — the deputy moderator’s duties are expressed, but appointments are to a date certain. S. Archambault read previous notes in which The moderator requested for the BOS, with the Town Moderator, to appoint a deputy not at town meeting but at the first BOS meeting of the year. 4.1 – Town Manager appointment 4.4,a - c – In working copy of the charter, c was deleted but in the current draft, it’s still there. 7.8,f – Finance committee – J. Taole noted that language could cause conflict with a broad search for a replacement versus a time crunch to fill a vacancy and is inconsistent with 2.3. B. Ebersole recommended that the BOS appoint personnel to a committee noted in 2.3 to be able to fill vacancies. J. Taole is concerned that the 30 days sets a time limit that doesn’t benefit the appointing authority in being able to select a qualified candidate when there is interest in the position. Question of when the 30 days starts — from vacancy or outreach. M. Erickson noted that the clock should be stopped when candidates are clearly known. J. Toale noted that the board may need a mechanism to trigger the board to act, B. Ebersole noted that there could be a dynamic in which this could be worked around and that the effect could be a self-perpetuating board. B. Ebersole noted that the personnel committee may want to produce job descriptions for appointed roles so that community members are informed on what the different roles do. 7. NEXT MEETING September 26 First meeting in October to discuss employment Question on if the School Committee decided on the “elect, select, appoint” language for the Superintendent B. Ebersole will follow up with Town Clerk to help finalize the calendar. Calendar is in minutes from 22AUG 8. ADJOURNMENT Motion by T. Burchfield, Second by M. Erickson. 7:54PM ======================================================================================== DOCUMENT : 2018-10-24-agenda-1553.txt BOARD : charter-review-committee DATE : 2018-10-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-10-24-agenda-1553.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10242018-1553 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, October 24, 2018 – 7:00 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. APPROVE MINUTES September 12 4. MEET WITH PROPONENTS FOR MINIMUM NUMBER OF VOTES WHEN THERE ARE NOT ENOUGH CANDIDATES ON THE BALLOT FOR AVAILABLE SLOTS 5. MEET WITH PROPONENTS FOR RANKED CHOICE VOTING 6. DISCUSS SPECIAL TOWN MEETING REPORT 7. REVIEW SCHEDULE THROUGH MAY 2019 TOWN MEETING 8. REVIEW CURRENT VERSION OF DRAFT CHARTER A. Votes, as necessary 9. REVIEW REPORTS FROM ANY TOWN OFFICIALS, BOARDS, COMMISSIONS, OR COMMITTEES 10. NEXT MEETING November 14 11. ADJOURNMENT ======================================================================================== DOCUMENT : 2018-11-28-agenda-1554.txt BOARD : charter-review-committee DATE : 2018-11-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-11-28-agenda-1554.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11282018-1554 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, November 28, 2018 – 7:00 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. APPROVE MINUTES September 12 October 24 4. MEET WITH CEMETERY COMMISSION 5. MEET WITH OTHER COMMITTEES OR TOWN OFFICIALS 6. REVIEW FEEDBACK FROM TOWN COUNSEL 7. REVIEW DRAFT CHARTER, AS OF NOVEMBER 13 A. Vote, as necessary 8. REVIEW AND FINALIZE SCHEDULE 9. SELECT NEW CHAIR 10. NEXT MEETING December 12 11. ADJOURNMENT ======================================================================================== DOCUMENT : 2018-11-28-minutes-1554.txt BOARD : charter-review-committee DATE : 2018-11-28 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-11-28-minutes-1554.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11282018-1554 ======================================================================================== ===PAGE 1=== Minutes of Charter Review Committee 11/28/2018 High School Collaborative Room Call to Order: 7:02 Present: Bob Ebersole (Selectmen), Jaime Toale (Selectmen), Terri Burchfield (Finance Committee), Mark Erickson (Finance Committee), Nancy Gray (Community Representative), Steve Archambault (Community Representative), Tanner Cole (Planning Board) Absent: Jim LaVeck (School Committee), Heather Sroka (School Committee) Also present: Bill Tyler, Katie Adams, Heather Lemieux, Jack Rodriquenz Public Comment: Katie Adams wished her thanks to Bob Ebersole for his role on the committee and for his service to the Town. Bob Ebersole welcomed Tanner Cole to the Town as the new Planning Board Representative. Minutes September 12, 2018: approved October 24, 2018: not ready Cemetery Commission Bill Tyler, Cemetery Commissioner, asked about our process; Bob explained upcoming public forums; Commission still has more work to do. Bill wants to know there are opportunities for more discussion; CC recommends adding the word “sole” to their powers and duties under section 3-5 (b), which mimics MGL; everyone seems on board with it; Bob said it is the current draft. Section 4-2 (i): Town Manager has full authority; CC requests Cemetery have control of their buildings and be added to this section; Jamie clarified wording that currently states “except school committee and conservation commission”; discussion ensued about the rationale for this change; Heather said any building falls under procurement policy; cemetery account from sale of lots (revolving account); Bob explained prior policy of centralized responsibility; we could have a centralized policy; Jack said it’s about exclusive use of cemetery of this building and this goes against policy of DPW sharing resources; explained that cemetery resources have been stored in parks facilities; Bill Tyler argued, if we’re paying for it, we should have control over it; Bob explained that library is now centralized with DPW; Tanner Cole stated at the agricultural commission has the authority to own property; Bob Ebersol stated we expect two public hearings and more discussion in between to resolve the issue. Other Committees Park commission has discussed increasing to 5 members. ===PAGE 2=== Appointment process timeline needs to be reviewed; town counsel has started their review; Steve Archambault said town moderator raised concern about timelines being more clear (how do you count days? Put it in definitions?), e.g., is it 30 calendar days or 30 business days; recommendation was made that we don’t tie it to the schedule of Town Hall. Heather Lemieux said she had attended some cemetery commission meetings; not aware that building and equipment would be paid for from sale of lots; wants town counsel to weigh in with respect to impact on personnel, e.g., snow removal and other DPW work. Steve Archambault said that the Town moderator said section on TM removal looks good; sections on temporary moderator need be more clear; we agreed to see if he has language to propose; discussed deputy, subject to ratification by town meeting; could default to town clerk; Steve to speak further with Tim Murphy. Feedback from Town Counsel If fall is a regular meeting, can we follow requirements (number of signatures, 2/3 vote) of ATM rather than STM? TC has proposed language to have fall town meeting follow the rules of ATM; if it’s truly STM, must follow rules of MGL. Discussed items on process. Proposed changes should go to counsel after public hearing; if anything changes at a subsequent public hearing, it should be reviewed again. Discussed wording of write-ins; at least 42 votes as of last count (may be higher due to high turnout at last gubernatorial election).  Steve Archambault moved we vote to recommend approval, Jamie Toale seconded  Discussion: number can fluctuate but it’s the same as the number required outside the caucus; Bob told examples of less than 10 votes; if you got many votes but not enough, you put in for the position; Tanner Cole talked about missing the date for pulling papers and raised a concern with putting hurdles in front of people; since it’s marked as a “red” change, it will be a separate article; Bob Ebersole said our vote is what should be changed in the charter.  5 in favor, 2 nay (Tanner Cole, Terri Burchfield opposed); does not pass because we don’t have a super majority; Terri might be willing to vote for a specific number; Jamie will speak with town clerk to determine what the new number is. Draft Charter as of Nov 13 Not proposing adding term limits. Not proposing ranked choice at this time. Not proposing representative town meeting. May want to vote again on other issues, given Tanner Cole is new and Bob Ebersole is leaving the committee. Schedule Dec 12 may not be doable for a public hearing because of not enough notice; Dec 26 meeting will not likely happen; Jan 9 should be publicized as a public hearing. ===PAGE 3=== We should take new votes on Dec 12 to finalize current draft so we can include them in the public hearing; make sure we have a super majority; assign pro/con responsibility; provide these enough in advance. Steve Archambault raised a concern about timeline, snow days, etc. Bob Ebersole said we could skip a topic on Jan 9 if we’re not ready; Steve said we should be clear we expect any major changes by Jan 9; Steve raised again the definition of a week; Bob said it’s pretty clear that we mean normal weekdays, irrespective of weekends and holidays; we agreed to clarify this in definitions. Bob Ebersole said a draft report and charter had been posted at town hall, library and senior center. Select new Chair Bob Ebersole his expressed his thanks to the committee; he commented that the process is all or nothing if you have an elected body; if appointed, the process is different, so we are clear to recommend specific changes individually. Jamie nominated Mark Erickson as chair and he declined; Bob suggested we wait until next meeting when we have both school committee representatives and a new selectboard rep.  Steve Archambault moved we postpone electing a new chair, Terri Burchfield second; all in favor. Jamie as vice chair will arrange agenda and meeting location for Dec 12, when a new chair will be elected. Next Meetings: December 12; location TBD. January 9; public hearing should be at an appropriate location. Public comment: Katie Adams commented on minimum write-ins: set a specific number; gave example that “appointment” would be much fewer people. Members expressed their thanks to Bob Ebersole. Adjournment: 8:06  Steve moved to adjourn, Terri seconded, all in favor ======================================================================================== DOCUMENT : 2018-12-12-agenda-1572.txt BOARD : charter-review-committee DATE : 2018-12-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-12-12-agenda-1572.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12122018-1572 ======================================================================================== ===PAGE 1=== Charter Review Committee Meeting1. ======================================================================================== DOCUMENT : 2018-12-12-minutes-1572.txt BOARD : charter-review-committee DATE : 2018-12-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2018-12-12-minutes-1572.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12122018-1572 ======================================================================================== ===PAGE 1=== Minutes of Charter Review Committee 12/12/2018 Location: Ritter Building Call to Order: 7:02 Present: Jaime Toale (Selectmen), Terri Burchfield (Finance Committee), Mark Erickson (Finance Committee), Nancy Gray (Community Representative), Steve Archambault (Community Representative), Tanner Cole (Planning Board), Jim LaVeck (School Committee), Heather Sroka (School Committee) Absent: Phyllis Luck (Selectmen) Welcome new member(s): Tanner Cole and Phyllis Luck Also present: Katie Adams, Dave Passios Meeting being recorded for broadcast. 2. PUBLIC COMMENT Dave Passios: Park Commissioners section3-9; MGL 45-2 allows for 3 or 5 members; He proposes we use the same language for our charter. Darren Masse: verbiage for BOS section 3-2 (d); registered voter requirement disenfranchises residents; Terri gave background on the requirement for Fincom to be a voter; we agreed more discussion is needed. 3. Organization of the Committee (Chair and Clerk) Jamie prefaced by saying it should be clear that this is a commission, therefore a selectman should not be chair; situation with Bob was unique. Our votes were as follows: Terri nominated Steve as Chair, Heather seconded; vote unanimous (8-0). Jamie nominated Mark as Clerk, Heather seconded; vote unanimous (8-0). Heather nominated Terri as Vice Chair, Jamie seconded; vote unanimous (8-0). 4. APPROVE MINUTES October 24, 2018: TBA; Mark to prepare November 28, 2018: Terri moved to approve, Jamie seconded; vote unanimous (8-0). 5. REVIEW FEEDBACK FROM TOWN COUNSEL Jamie has a copy of what was sent to Bob, he will send to committee. Language for minimum vote; 53 is the new number based on the latest gubernatorial election; Terri willing to set a specific number, e.g., 20; Jim argued for the same threshold as getting on the ballot (1% of gubernatorial election); if not elected, appointed by a small number; if running as a write-in, you need ===PAGE 2=== to meet a threshold. Tanner: if no one is nominated by caucus and no one is on the ballot, then why not accept them; when has it been a problem? Jamie: if appointed, at least it’s in open session; Jim: someone gets in with 5 votes and turns out to be a disrupter; Terri: example of BOS overruling planning board; Mark suggested a minimum of 10 for discussion. Terri said they need to be “in proper form;” (Terri checked MGL: intent of voter needs to be clear, name and address is ideal but not required). As this is marked in red, it is considered controversial; Steve clarified we would want a super majority on this; we agreed to table this item until the next agenda item. 6. REVIEW DRAFT CHARTER, AS OF NOVEMBER 13 Purple items: non-substantive, non-controversial Number of days needs to be defined; Terri moved to define days as calendar days; Jamie seconded. Discussion: listed but not defined currently; days might need to be adjusted accordingly; Jim raised concern about 48 hours; Mark suggested a general rule with specific exceptions. We checked how many times “days” is used: 28, most context is calendar days. Terri modified her motion to define day as calendar day unless defined otherwise; Jim seconded; Jamie agreed based on his second of the previous motion; vote unanimous (8-0). Terri moved to convert months to days and mark the changes as brown; Jim seconded; vote unanimous (8-0).  Steve to modify document to put definition in section 1 and edit instances of days throughout. Mark moved to approve purple items except those that refer to days or months, Tanner seconded; vote unanimous (8-0). Brown changes Sections 2-3 (b) and 3-2 (d): appointments should be registered voters; discussion ensued on how do we include even those who are not registered to vote; elsewhere we say that any voter can be elected; Mark suggested we separate the two issues, keep the voter requirement language in Fincom and strike it from the general appointments section; Mark moved to approve, Jim seconded; some discussion back and forth; vote 7-1, Jamie opposed. Section 3-10 (c): Terri moved to accept wording added in brown; Mark seconded. Discussion: Tanner raised concern about 15 days to reject an appointment; however, this is not marked as a change; vote unanimous (8-0). Section 3-13 (c): Jim moved to approve, Jamie seconded; vote unanimous (8-0). Section 4-1: Terri moved to approve, Jamie seconded; discussion: amended to 2 town residents; vote unanimous (8-0). Section 4-2(c): Jim moved to approve; Terri seconded; discussion: none; vote unanimous (8-0). Section 4-2(i): accept the brown and make cemetery red; Jamie moved to approve, Terri seconded, vote unanimous (8-0). ===PAGE 3=== Section 4-2(l): Mark moved to approve, Terri seconded, vote unanimous (8-0). Section 4-5(b): Terri moved to approve, Jim seconded, vote unanimous (8-0). Section 7-8(f): Terri gave background; Terri concerned with who has authority and how does it return to the appointing authority; Terri moved to accept the brown language; Jim seconded; vote unanimous (8-0) Section 7-11: Mark moved to approve, Nancy seconded; no discussion; vote unanimous (8-0) Red changes require more discussion: select board; minimum vote for write-ins; town clerk elected; we’ll develop pros and cons after the public hearings. Section 2-4: Brown but needs input from Town Counsel; vote postponed. 7. Discuss Public Hearing Schedule – January 9, 2019 Location and Notice: Town Hall; Steve to send agenda to Ellen Griffin and Kathy Herrick; public hearing notice to Ledger and Facebook via Heather Lemieux Jan 23: meeting to respond to PH changes clean up draft Feb 13: meeting to prepare for 2nd PH Second Hearing Location and Formal Notice: consider MSHS on Feb 27 Mar 13 regular meeting Mar 27 finalize warrant Apr 10/Apr 24 prepare for ATM 8. REVIEW AND FINALIZE SCHEDULE Warrant closes Mar 21 Feb 27 second PH; warrant goes to press Apr 5 9. Committee Assignments Check cemetery notes (all); Jamie to send legal notes 10. NEXT MEETING: January 9, 2019 Agenda adjusted to allow Public Comment Katie Adams commented on registered voter requirement; are there other committees that have a similar requirement? Resident could include those not yet old enough to vote. Dave Passios: Changes voted tonight should be made to what is posted online. Mark pointed out we will also need another legal review of the changes made this evening. 11. ADJOURNMENT 9:18 Terri moved to adjourn, Tanner seconded, vote unanimous (8-0) ======================================================================================== DOCUMENT : 2019-01-19-agenda-1571.txt BOARD : charter-review-committee DATE : 2019-01-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2019-01-19-agenda-1571.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01192019-1571 ======================================================================================== ===PAGE 1=== Charter Review Committee Meeting1. ======================================================================================== DOCUMENT : 2019-01-19-minutes-1571.txt BOARD : charter-review-committee DATE : 2019-01-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2019-01-19-minutes-1571.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01192019-1571 ======================================================================================== ===PAGE 1=== Minutes of Charter Review Committee 1/9/2019 Location: Lunenburg MHS MS Collaborative Room 1. CALL TO ORDER: 7:00 PM Present: Steve Archambault, Chair (Community Representative), Terri Burchfield, Vice Chair (Finance Committee), Mark Erickson, Clerk (Finance Committee), Jaime Toale (Selectmen), Phyllis Luck (Selectmen), Nancy Gray (Community Representative), Tanner Cole (Planning Board), Jim LaVeck (School Committee), Heather Sroka (School Committee) Absent: None Meeting being recorded for broadcast. 2. APPROVAL OF MINUTES 10/24/2018: Terri moved to approve, Jamie seconded, vote unanimous 12/12/2018: Heather moved to approve, Jim seconded, vote unanimous 3. PUBLIC HEARING ON DRAFT CHARTER Charter Committee Report: Steve (Chair) read the current version of the committee report into the record. Comments by committee members: Phyllis asked why section 7-1, elections, not included; Terri clarified that it had not yet been voted but could be discussed during public comment. Terri also explained that we changed the Fincom section to be registered voter but other sections default to resident. Read written comments on draft Charter into record: Steve read into the record comments from Jim, from the Town Moderator and from Bill Tyler, Cemetery commission. Public Comments: Clarence Floyd, 720 Goodrich St. spoke in favor of the Town Clerk being elected. He also sees no reason to change BOS to Select Board. Dave Rodgers, 82 Highland St: Asked about opportunities for public comment. Steve clarified that each item can be commented upon. Tim Murphy, 97 Island Rd: asked that days be clarified to say “including weekends and holidays.” Town Manager selection committee should submit “name or names” in lieu of a list. Bill Tyler, 5 Graham St: clarified cemetery changes: “sole” responsibility; section 4-2 (i) “Town Manager has control of property except” should include cemetery commission. Carl Luck, 50 Sunset Lane: Asked if the document on the website is current. Steve said yes. He also asked about the minimum vote requirement, which will be discussed. He also questioned whether the super majority requirement still stands. Steve explained that purple and brown ===PAGE 2=== changes have already been approved, en masse. He expects a super majority to be needed for any red items, individually, for the committee’s recommendation. Discussion ensued as to when a super majority would be required or appropriate. Katie Adams, Williams Dr: One option is to not make a change; we should resist changes if they are not needed. Dave Rodgers: Thought we would go through the proposed changes and get options from the public, then the committee will act on it or not. Close Public Comment Period: We decided to keep public comment open for the duration of the discussion portion of the agenda. 4. DISCUSSION Deliberate, amend and vote of topics addressed in board/public comments. Change to Select Board: Phyllis asked if there is a cost to the town; we think not. Clarence Floyd asked why we want to change. Steve explained the rationale that Select Board is more inclusive. Katie Adams commented that BOS is an easy acronym. Jim said he has heard both terms used and it seems interchangeable. Item marked as red so town can vote on the proposed change. Town Clerk elected versus appointed: Steve asked Town Manager where “appointed” language would be placed: section 4-2 (c). Clarence Floyd said the position has always been elected and townspeople like it that way. Steve explained that many towns have an appointed position and that this is the only elected position that is paid. Jamie added that we plan to present pros/cons. It is split in the commonwealth; Town Clerks like it the way it is, either way. The differentiator is that it has become a position that needs substantial skills. Dave Rodgers said he has confidence that the voters will make sure candidates are well qualified. He questioned the requirement that they should be a resident and voiced his support that it be elected. He also said it is underpaid. Carl Luck asked if there are unintended consequences of the position being appointed.  Steve to check to see if it’s union or non-union. Katie Adams suggested we may not be prepared to make a change, given some of the unknowns. She questioned whether the skillset means it needs to be appointed. In a democracy, it’s sometimes less efficient but she favors that over moving the position to being appointed. Second Town Meeting: Steve shared Town Counsel recommended language to section 2-4: Treat under the rules of ATM, not STM. Jim moved to approve, Phyllis seconded, vote unanimous (9- 0). Voter requirement versus resident: We had voted to approve “registered voter” for the fincom and leave the charter silent otherwise (“inhabitants” or resident for all other positions as laid out in section 1-1). Discussion ensued about age of candidates. Mark pointed out that these are appointed positions so let’s not make it too complicated. Carl argued for keeping it as open as we can. Karin Menard said just because you’re at Town Meeting doesn’t mean you’re going to vote and raised a concern about not having a voter requirement in other sections. She suggest we change section 3-2 (d) to consider “residents who are of age to vote.” Town Meeting Times: formalizes use for our Town; no discussion. ===PAGE 3=== Appointments section 7-8 (f): clarifies who makes appointments, appointing authority or members of the committee itself. Town Counsel has proposed language. Dave Passios, Whiting St.: Agrees 30 days may too short; questions what is meant by “pool”; could be a pool of 1;  Steve to send to the commission a PDF of Town Counsel’s proposed language. Town Manager: responsibilities for charter enforcement, section 7-11; Tim Murphy: if we want to use “agency”, it needs to be defined in terms, and it is. Carl Luck raised a question of where a resident would go with a concern; it’s the Town Manager; if he/she’s not doing it, it goes to BOS. TM has responsibilities for facilities except…Section 4-2 (i): Cemetery Commission wants to be included in this section. Steve referenced 1935 grant of land from Dickinson. Bill Tyler made comments in favor of making this change so that a building they are constructing from their own funds be dedicated to their use. Tanner urged caution about assigning jurisdiction for facilities outside of the commissions responsible for them; Jamie explained economies of scale and consistency of policy as reasons for centralizing control with the TM, given exceptions of Schools and conservation. Dave Rodgers commented that we have various elected commissions and they should have jurisdiction for their resources. Town Manager explained day-to-day care and sharing of resources. Also concerned about other implications such as insurance and additional equipment such as a dedicated backhoe. Katie Adams asked about “full jurisdiction” and unintended consequences, for example if the TM closes the Town Beach, how do we change that. Carl Luck voiced his agreement with Dave Rodgers. Gave the example of outsourcing Sewer maintenance in agreement with the DPW. Dave Rodgers raised a concern about the format and timeframe for the discussion. He stated that the DPW and Cemetery Commission combined resources for economies of scale but it hasn’t worked. Clarence Floyd commented he agrees with Mr. Tyler. Karin Menard said that Parks Commission has not really discussed this but offered her opinion that commissions should manage their assigned resources. Steve asked that recommended changes be forwarded to him. Karin Menard requests that Parks Department section 3-9 (a) be changed to say “5 members.” Discussion then returned to the issue of full jurisdiction inn section 4-2 (i), in particular over the rental and use of facilities. Jamie pointed out that the Town Manager has responsibility for shared resources across the town through the budget process. Heather explained how the School Committee works with the Superintendent. Karin Menard referenced that MGL governs what some boards and commissions are responsible for. Bill Tyler explained they are not attempting to separate from anything, just wanting to make sure they have jurisdiction over their facility. Katie Adams asked whether “subject to written policies” presents an opportunity to further define the limits of jurisdiction.  Steve to modify the proposed change to say, “subject to written policies, set forth by elected commissions.” Process for removal of TM: no discussion. Changes marked in purple: no discussion. Day or days refer to calendar days, defined in terms: discussed previously. Change specific references to months so that they are in days. ===PAGE 4=== Steve recapped comments that have been raised and asked for further comment. Still need pros/cons defined. Dave Passios asked about the Town Clerk change and Steve summarized the previous discussion. We clarified previous discussions on minimum write-in votes and determined we did not vote to include this. Dave Passios expressed his opinion that we should not include this. Karin Menard questioned why it is 53 votes. Phyllis explained the basis for the recommended change. Marie Burchfield, Emerald Place: gave her opinion that no change should be made. Carl Luck agreed to protect the right to vote. He argued that people have abused the vote in the past. He recapped his previous explanation of the rationale for this change. Katie Adams said the number of votes does not assure the effectiveness of a candidate. Karin Menard said there are several different opportunities to either get elected or get on the ballot and her opinion is that no requirement should be necessary. 5. MEETING SCHEDULE & FURTHER PUBLIC OUTREACH Discuss upcoming meetings and outreach efforts 2019 Proposed Charter Review Meeting Dates: Wed. Jan. 9th 7 PM MS/HS Auditorium (Public Hearing #1) Wed. Jan. 23rd 7 PM Ritter Memorial Wed. Feb. 13th 7 PM Ritter Memorial Wed. Feb. 27th 7 PM MS/HS (Public Hearing #2) Wed. March 13th 7 PM Ritter Memorial Wed. March 27th 7 PM Ritter Memorial Wed. April 10th 7 PM Ritter Memorial Wed. April 24th 7 PM Ritter Memorial Discussion: Steve commented on the opportunities for further discussion and asked everyone to submit comments or written input to the committee. Steve asked us to reach out to our respective commissions and double check if there are further changes. 6. ADJOURNMENT: 9:51 PM Jim moved to adjourn, Heather seconded, vote unanimous ======================================================================================== DOCUMENT : 2019-01-23-agenda-1568.txt BOARD : charter-review-committee DATE : 2019-01-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2019-01-23-agenda-1568.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01232019-1568 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, January 23, 2019 – 7 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1) CALL TO ORDER 2) PUBLIC COMMENT 3) BOARD ANNOUNCEMENTS 4) MINUTES APPROVAL a) 1-9-19 January 5) DISCUSSION a) Responses from committees/boards b) Town Clerk i) Elected or Appointed ii) Job description iii) Union non-union c) Minimum Write-in (7.11) d) Resident requirements (3-2-d) e) Appointment process - Town Counsel wording (7-8-f) f) Parks Committee Request (3-9-a) g) Cemetery request (4-2-i) h) Revisit/adjust # of days i) Planning Board ii) Other i) Article 1 intro i) Town of Lunenburg Charter vs ii) Lunenburg Home Rule Charter j) Wording & Placement Committees 2-3-c i) Line 107 et. al k) Identify Controversial Topics i) BOS vs Select Board ii) Town Clerk Elected vs Appointed iii) Minimum Write In Vote iv) Other v) Assign Pro – Con write up l) Brainstorm action plan ideas for Town Meeting Presentation 6) ACTION ITEMS BEFORE NEXT MEETING a) Continue to communicate with boards, committees and departments to identify and clarify possible draft charter changes. 7) PUBLIC COMMENT 8) BOARD COMMENT/CONCERNS 9) MEETING SCHEDULE a) Meetings are held at Ritter Memorial Building, 7:00 PM, on the second and fourth Wednesdays of the month, unless otherwise indicated. b) Proposed upcoming meeting dates Wed. Jan. 23rd 7 PM Ritter Memorial Wed. Feb. 13th 7 PM Ritter Memorial Wed. Feb. 27th 7 PM (tba) (Public Hearing #2) Wed. March 13th 7 PM Ritter Memorial Wed. March 27th 7 PM Ritter Memorial Wed. April 10th 7 PM Ritter Memorial Wed. April 24th 7 PM Ritter Memorial 6. ADJOURNMENT ======================================================================================== DOCUMENT : 2019-01-23-minutes-1568.txt BOARD : charter-review-committee DATE : 2019-01-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2019-01-23-minutes-1568.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01232019-1568 ======================================================================================== ===PAGE 1=== Minutes of Charter Review Committee Wednesday, 1/23/2019 Location: Ritter Building 1. CALL TO ORDER: 7:00 PM a. Present: Steve Archambault, Chair (Community Representative), Terri Burchfield, Vice Chair (Finance Committee), Mark Erickson, Clerk (Finance Committee), Jaime Toale (Selectmen), Phyllis Luck (Selectmen), Nancy Gray (Community Representative), Tanner Cole (Planning Board), Jim LaVeck (School Committee), Heather Sroka (School Committee) b. Absent: None c. Meeting being recorded for broadcast. d. Reminder: Public comments at beginning and end but not during deliberations. 2. PUBLIC COMMENT a. Carl Luck 50 Sunset Lane: Read into the record his letter to the Committee, re minimum number of votes for elected positions. Requests proposed change be presented to Town Meeting for their vote. b. Terri: Would like to review section 7-7, Periodic Review, and consider a change in membership. Her proposal would be to have each elected commission designate one member to the Charter Review Committee. Steve read an excerpt about the Charter Review Process from MGL with regard to a provision for citizens’ petition review. Steve will add to our agenda for the next meeting. 3. BOARD ANNOUNCEMENTS a. Phyllis said she had some questions about sections 4-2 and 4-4 4. MINUTES APPROVAL a. January 9, 2019, Jamie moved to approve, Terri seconded, vote unanimous 5. DISCUSSION a. Responses from committees/boards i. Terri provided feedback from Fincom about “registered voter” versus “resident” and while it is their preference, they questioned whether “voter” is necessary; she mentioned that “voter” was stricken from the by-law during the most recent review. Section 2-1 stipulates that Town Meeting shall be “voters.” Steve said the state is promoting youth contributing to committees; however, since they cannot vote, they can participate but not vote. Discussion ensued about who can vote at Town Meeting and whether the charter is clear or not about who can participate on committees.  Steve to get clarification from Town Counsel because section 2-1 addresses the legislative branch as being the voters; does this imply that the rest of section 2 is also voters ? ii. Jamie reported that TM has not resolved Cemetery request b. Town Clerk i. Elected or Appointed ii. Job description iii. Union non-union iv. We agreed that this item is marked in red and therefore should be put before voters at Town Meeting. Discussion then ensued about our “recommendation” versus putting proposed ===PAGE 2=== changes on the warrant. Tanner argued we should be cautious to only propose changes that we think should be made. Phyllis argued it should at least be on the ballot so that Town Meeting can decide. Jim agreed. We discussed the issue of majority versus super majority. Tanner suggested we should only propose changes on the warrant if we have a super majority, as a two-thirds majority will be needed at Town Meeting. Jamie suggested that our vote is whether or not to take an issue to Town Meeting. He said we should think of the Charter in the abstract, as it endures beyond any current incumbencies. Phyllis ask ed if the pro/con statements would be included in the warrant and we agreed they need to be mailed town-wide. v. Terri made a motion to propose a change to make the Town Clerk appointed; Jim seconded. Terri said she thought of it as an employee position, therefore should be appointed. Heather suggested we wait to hear from counsel. Terri withdrew her motion and Jim seconded. c. Minimum Write-in (7.11): Jamie moved to include a minimum of some number of votes, Phyllis seconded. Jamie said he agreed with Carl Luck’s memo. Tanner argued that if the minimum was 53 and you only got 50 votes you would not be elected. It was agreed they would likely be appointed. Mark asked whether the Charter is truly broken on this issue. Tanner argued that regardless of the number of votes, the election result should stand. Jamie argued that in the past, write-ins were elected and became disruptive to their boards and did not finish their terms. Phyllis said she worked very hard to get elected. In favor: Phyllis, Jamie, Jim, Steve; Opposed: Nancy, Mark, Terri, Heather, Tanner. d. Resident requirements (3-2-d): Jim questioned whether section 3-2(d) should be changed to “residents who are of voting age.” Jamie suggested we wait for input from Town Counsel. e. Appointment process - Town Counsel wording 7-8-(f): Steve read language proposed by Town Counsel to this section and to section 7-10. The remaining question is how many days. i. Section 7-10 Town Counsel language change marked in purple by a Town employee, other than those on multiple-member bodies; Heather moved to approve, Jim seconded, vote unanimous. ii. (f) Filling of Vacancies - Whenever a vacancy shall occur in the membership of an appointed multiple member body, the remaining members shall forthwith and no later than 30 days thereafter, give written notice of such vacancy to its appointing authority. If no notice is given, the vacancy shall be deemed to have occurred 30 days after it actually occurs or after it becomes known to the appointing authority, whichever is l ater. If, at the expiration of 60 days following the delivery of such notice to the appointing authority, and there is a candidate(s) available, said appointing authority officer or multiple member body has not appointed some person to fill the vacancy, the remaining members of the multiple member body shall fill such vacancy for the remainder of any unexpired term by majority vote of the remaining members. Jim moved to approve, Heather seconded; amended to purple, all in favor. f. Parks Committee Request (3-9-a): Request a change to 5 members: Composition, Term of Office - There shall be a board of park commissioners consisting of 5 members elected for terms of 3 years each so arranged that the terms of as nearly an equal number of members as is possible sha ll expire each year. i. Heather moved to approve, Tanner seconded, vote unanimous g. Cemetery request (4-2-i): Hold for feedback from Bill Tyler and the Town Manager h. Revisit/adjust # of days i. Planning Board: Hold for now ii. Other i. Article 1 intro i. Town of Lunenburg Charter vs ii. Lunenburg Home Rule Charter iii.  Steve to ask Town Counsel to clarify j. Wording & Placement Committees section 2-3 (c) i. Add “Finance Committee” to (c) Powers and Duties ===PAGE 3=== ii. Jim moved to approve, Heather seconded, vote unanimous k. Identify Controversial Topics i. BOS vs Select Board: Steve recapped arguments on both sides and asked if this is a change we want to propose. Terri moved to adopt “Selectboard”; Nancy seconded . Nancy argued that Selectmen is archaic; selectboard is more inclusive. Jamie pointed out th at many do not want to change it. Various arguments for and against; some ambivalent. Terri changed her motion to add a definition that is more inclusive. Nancy seconded. Discussion: The change would show in red. Terri and Nancy in favor, rest against 1. Jim moved we approve “selectboard” in place of selectmen, Jamie seconded; Heather, Phyllis, Mark opposed. Rest in favor 2. Terri will write pro; Heather will write con ii. Town Clerk Elected vs Appointed: Hold for Town Counsel feedback iii. Minimum Write In Vote: Voted down iv. Other 1. Voter versus resident pending Town Counsel feedback 2. Cemetery: waiting on Town Manager feedback v. Assign Pro – Con write up vi. Jim suggested and it was agreed to change library section 3-7 to purple l. Brainstorm action plan ideas for Town Meeting Presentation i. Article 1: purple changes ii. Article 2: brown changes iii. Article 3: red change 1 iv. Article 4: red change 2 v. Etc. 6. ACTION ITEMS BEFORE NEXT MEETING a. Continue to communicate with boards, committees and departments to identify and clarify possible draft charter changes. 7. PUBLIC COMMENT a. Katie Adams, Williams Dr.: Instead of purple, brown, red, we should label these changes for the benefit of the public. b. Dave Passios, 56 Whiting St.: Suggests we get accurate data about Town Clerk elected versus appointed across the state. 8. BOARD COMMENT/CONCERNS a. None 9. MEETING SCHEDULE a. Meetings are held at Ritter Memorial Building, 7:00 PM, on the second and fourth Wednesdays of the month, unless otherwise indicated. b. Proposed upcoming meeting dates Wed. Jan. 23rd 7 PM Ritter Memorial Wed. Feb. 13th 7 PM Ritter Memorial 3 members absent (Heather, Jim, Mark) Terri to propose language section 7-7 Wed. Feb. 27th 7 PM (tba) (Public Hearing #2) Wed. March 13th 7 PM Ritter Memorial Wed. March 27th 7 PM Ritter Memorial ===PAGE 4=== Wed. April 10th 7 PM Ritter Memorial Wed. April 24th 7 PM Ritter Memorial 10. ADJOURNMENT: 9:28, Terri moved to adjourn, Heather seconded, all in favor Respectfully submitted by Mark Erickson ======================================================================================== DOCUMENT : 2019-02-13-agenda-1565.txt BOARD : charter-review-committee DATE : 2019-02-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2019-02-13-agenda-1565.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02132019-1565 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, February 13, 2019 – 7 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1) CALL TO ORDER 2) PUBLIC COMMENT 3) BOARD ANNOUNCEMENTS 4) MINUTES APPROVAL a) 1-23-19 January 5) DISCUSSION a) Responses from committees/boards b) Article 1 wording of “Charter of the Town of Lunenburg” vs “Lunenburg Home Rule Charter” c) Term “Voter” as defined through out document (1-7-q, 2-1, 2-3-b, 3-2-d) d) 4-2-s (wording question) e) 4-4-c (wording question) f) Planning Board (i.e. # of days review) g) Town Clerk- update h) BOS vs Select Board update i) Cemetery update (4-2-I, 3-5-b) j) Identify Controversial Topics i) BOS vs Select Board ii) Town Clerk Elected vs Appointed iii) Other iv) Assign Pro – Con write up k) Brainstorm action plan ideas for Town Meeting Presentation l) Formulate Public Hearing Format 6) ACTION ITEMS BEFORE NEXT MEETING a) Continue to communicate with boards, committees and departments to identify and clarify possible draft charter changes. b) Prepare for Public Hearing on Feb. 27th. 7) PUBLIC COMMENT 8) BOARD COMMENT/CONCERNS 9) MEETING SCHEDULE a) Meetings are held at Ritter Memorial Building, 7:00 PM, on the second and fourth Wednesdays of the month, unless otherwise indicated. b) Proposed upcoming meeting dates Wed. Feb. 27th 7 PM (tba) (Public Hearing #2) Wed. March 13th 7 PM Ritter Memorial Wed. March 27th 7 PM Ritter Memorial Wed. April 10th 7 PM Ritter Memorial Wed. April 24th 7 PM Ritter Memorial 6. ADJOURNMENT ======================================================================================== DOCUMENT : 2019-03-06-agenda-1570.txt BOARD : charter-review-committee DATE : 2019-03-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2019-03-06-agenda-1570.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03062019-1570 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, March 6th, 2019 – 7:30 PM Town Hall 17 Main Street, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1. CALL TO ORDER 2. MINUTES APPROVAL 23 January 13 February 3. PUBLIC HEARING ON PROPOSED DRAFT CHARTER A. Charter Committee Report B. Comments by remaining committee members C. Read written public comments on draft Charter into record D. Public Comments 1. Typographical corrections & legal compliance 2. Substantive changes, including re-alignment to current practice E. Close Public Comment Period 4. ACTION ITEMS FOR NEXT MEETING A. Prioritize items for review/research/discussion & possible vote B. Continue to organize materials for Town Meeting 5. MEETING SCHEDULE 2019 Proposed Charter Review Meeting Dates; Wed. March 13th 7 PM Ritter Memorial Wed. March 27th 7 PM Ritter Memorial Wed. April 10th 7 PM Ritter Memorial Wed. April 24th 7 PM Ritter Memorial 6. ADJOURNMENT ======================================================================================== DOCUMENT : 2019-03-13-agenda-1569.txt BOARD : charter-review-committee DATE : 2019-03-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2019-03-13-agenda-1569.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03132019-1569 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Wednesday, March 13, 2019 – 7 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1) CALL TO ORDER 2) MINUTES APPROVAL a) 6 March 3) BOARD COMMENT/CONCERNS 4) PUBLIC COMMENT 5) DISCUSSION – a) Sec. 4-2-I request from Sewer Commission to add their name to “except property under the control of “ phrase. b) Review, discuss and vote on all proposed Charter Review Recommendations. 6) ACTION ITEMS BEFORE NEXT MEETING a) Create updated Charter Review Recommendations document and submit same for Town Counsel review. b) Draft Charter Review articles for inclusion in May 6, 2019 Town Meeting Warrant (due on or before March 25, 2019). 7) PUBLIC COMMENT 8) MEETING SCHEDULE a) Meetings are held at Ritter Memorial Building, 7:00 PM, on the second and fourth Wednesdays of the month, unless otherwise indicated. b) Proposed upcoming meeting dates Wed. March 27th 7 PM Ritter Memorial Wed. April 10th 7 PM Ritter Memorial Wed. April 24th 7 PM Ritter Memorial 9. ADJOURNMENT ======================================================================================== DOCUMENT : 2019-03-18-agenda-1566.txt BOARD : charter-review-committee DATE : 2019-03-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/charter-review-committee/2019-03-18-agenda-1566.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03182019-1566 ======================================================================================== ===PAGE 1=== TOWN OF LUNENBURG Charter Review Committee NOTICE OF MEETING Monday, March 18, 2019 – 7 PM Ritter Building 960 Massachusetts Avenue, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. AGENDA 1) CALL TO ORDER 2) BOARD COMMENT/CONCERNS 3) PUBLIC COMMENT 4) DISCUSSION – a) Discussion, Review & possible votes to be taken on the final charter review recommendations. 5) PUBLIC COMMENT 6) MEETING SCHEDULE a) Proposed upcoming meeting dates Wed. March 27th 7 PM Ritter Memorial Wed. April 10th 7 PM Ritter Memorial Wed. April 24th 7 PM Ritter Memorial 9. ADJOURNMENT