# council-on-aging — 40 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2013-01-07-agenda-1807.txt BOARD : council-on-aging DATE : 2013-01-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-01-07-agenda-1807.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01072013-1807 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING Finance Committee AGENDA January 7, 2013 ~ 1PM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 BUSINESS – Discussion of FY14 Budget ======================================================================================== DOCUMENT : 2013-01-08-agenda-1808.txt BOARD : council-on-aging DATE : 2013-01-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-01-08-agenda-1808.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01082013-1808 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING AGENDA January 8, 2013 ~ 9:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT – Finance/Informational Report OLD BUSINESS – Capital Planning NEW BUSINESS 1. COA vote to recommend to Selectmen appointment of Whitney Lacka to Council on Aging 2. Set orientation date for new COA Board member pe nding approval by Selectmen SUB-COMMITTEE REPORTS /MINUTES CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING - 2/12/12 ======================================================================================== DOCUMENT : 2013-01-15-agenda-1809.txt BOARD : council-on-aging DATE : 2013-01-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-01-15-agenda-1809.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01152013-1809 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING AGENDA January 15, 2013 ~ 9:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT – Finance/Informational Report OLD BUSINESS 1. Capital Planning NEW BUSINESS 1. COA vote to recommend to Selectmen appointment of Whitney Lacka to Council on Aging 2. Set orientation date for new COA Board member pe nding approval by Selectmen SUB-COMMITTEE REPORTS /MINUTES CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING - 2/12/12 ======================================================================================== DOCUMENT : 2013-01-15-agenda-1810.txt BOARD : council-on-aging DATE : 2013-01-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-01-15-agenda-1810.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01152013-1810 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING Finance Committee AGENDA January 15, 2013 ~ 1PM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 BUSINESS – Discussion of FY14 Budget ======================================================================================== DOCUMENT : 2013-01-15-minutes-1809.txt BOARD : council-on-aging DATE : 2013-01-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-01-15-minutes-1809.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01152013-1809 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Minutes Minutes Approved at 2/12/13 COA Meeting January 15, 2013 Present: Mary Lynn Conrad, (Chairperson), Pete Lincoln (Vice-Chairperson), Doreen Noble (Director), Barbara Brown, Jane Doyle, Fred Crellin, Jim Hays, and Sue Doherty (Admin. Asst.) Excused: Deb Seeley, Joyce Wass, & Sis Montuori Guest Connie Odea Welcome Mary Lynn Conrad (Chairperson) opened the meeting at 9:35AM, wished everyone a Happy New Year and said that she is looking forward to working with everyone over the next year. She also introduced Connie Odea as a prospective COA Member. Pete Lincoln spoke of the passing of long-time volunteer Marion J. Brandt and asked for a moment of silence. Minutes Pete Lincoln asked for clarification from the Director regarding items in the November minutes concerning the generator and COA organizational chart. Ms. Noble informed him that these will be discussed in the Director’s Report. Pete Lincoln motioned to accept the minutes of the December 11, 2012 COA Meeting. Barbara Brown seconded. All approved, motion carried. Director's Report Finance/Informational Report: Ms. Noble informed the COA Board that the flu has been very active at the Eagle House and this is why the meeting was cancelled last week. Jim McGuigan has begun his employment as part-time COA van driver and will be working on Monday & Tuesday. Gerry Beloin will be working on Wednesday & Thursday. There are also two “on call” drivers ready to work if needed. The changes in the kitchen which had been previously discussed have begun. Every Monday only a soup & sandwich menu will be offered which will be prepared by the Monday Meal Site Coordinator. Tuesdays will see an alternating schedule of pizza one week and hot dogs the other along with the option to order a MOC Nutrition meal. Price will remain the same for all meals as $2.25 donation. The Director hopes to use the COA Gift Account, which is accessed through Town Hall, to purchase the food for the Monday & Tuesday meals which are prepared on site. Ms. Noble has been in contact with the Pepperell COA who had hired a Nutritionist for their site. Pepperell receives the food that they prepare through MOC Nutrition and so far their program is getting a good response. Ms. Noble feels that at this time this does not seem to be a good fit for the Eagle House due to regulations and funding restraints. There is a MOC Nutrition Menu board made up of senior center representatives from the different communities that they serve. Lunenburg’s representatives are Bessie Lindsey and Gerry Greene and they relay any complaints or suggestions that the congregate meal sites may have back to MOC. Ms. Noble reported that the Senior Citizen Property Tax Work-Off Committee had met yesterday. They are in the process of soliciting job requests from different Town Departments for 2013. Applications for 2013 participants will be available for pick up next week. Ms. Noble informed the board that she is currently working on processing Meals on Wheels mileage reimbursements to the drivers. ===PAGE 2=== Ms. Noble reported that MCOA (Montachusett Councils on Aging) have been asking their representatives to push the Governor to fund Home Care in the budget. Right now there is a wait list for Home Care in the Montachusett area of approximately 300 people. Sue Doherty reviewed the monthly status of the current COA budget. TransCanada will no longer be used to subsidize Unitil in the Electric Line. Direct Energy (currently in the gas line), will now go over to the Electric line. A new vendor, Santa Buckley Energy has been brought on to subsidize National Grid in the gas line. Any funds that remain in the TransCanada line will be added to the Santa Buckley Energy line. Ms. Noble reported that the Town Manager had released her budget package on January 9 th . Last year the Council on Aging received a $12k cut. In FY14 the targeted budget calls for $6900 to be restored to the COA budget. The COA Finance Committee will discuss the upcoming budget further at their meeting this afternoon. Ms. Noble will be working on a new COA Organizational Chart, which was requested by the board, to be presented at a future meeting. The $5k in donations that was received in July for the COA is in a Gift Account at Town Hall. Ms. Noble would like to use this money to offset the food service at the meal site when MOC Nutrition is not utilized. The Chairperson of the COA will email the Town Manager, Kerry Speidel, to invite her to the next COA meeting to be held on February 12 th . Old Business 1. Capital Plan: Ms. Noble informed the board that she had two meetings with the Capital Plan Committee and there will be no generator included in the FY14 Capital Plan. The DPW Director needs to get an Electrical Contractor in for quotes, which has not been done, and it was decided that the Eagle House will not be used as an emergency site because it would cost too much to rehab the building to make it suitable. The purchase of a smaller generator to keep the sprinkler system from tripping when the power goes out was discussed. This will be submitted to the next Capital Plan Request cycle. DPW had made a request to Capital Plan for funds to install a stairway between the upper and lower parking lots at the Eagle House but currently it is on hold. Ms. Noble is investigating working with Monty Tech to have the students do this as a project. New Business 1. COA Vote to recommend to Selectmen appointment of Whitney Lacka to Council on Aging: Jim Hays moved to recommend to the Board of Selectmen that Whitney Lacka be appointed to the Council on Aging. Jane Doyle seconded. All approved, motion carried. Appointment will be pending results of a CORI check. 2. Set Orientation date for new COA Board member pending approval by Selectmen: Ms. Noble will contact Ms. Lacka to set a date for orientation after she is appointed by the Board of Selectmen. The COA Chair & Vice Chair will also attend the orientation session. Sub-Committee Report Sub-Committee Meeting: Pete Lincoln moved to accept the Bylaw Sub-committee minutes of 12/11/12. Fred Crellin seconded. All approved, motion carried. Barbara Brown informed the board that she will be bringing Bylaw changes to the board for review and approval at the February COA meeting. Correspondence Mary Lynn Conrad stated that she had received a note from former COA board member Gloria O’Brien . ===PAGE 3=== Ms. Noble received an update from Lunenburg Fire Chief Paul Sullivan on information from the Mass Dept. of Public Health regarding Flu information. The Lunenburg Friendly Seniors sent a donation of $300 to the Eagle House Supporters. The Lunenburg Cultural Council informed Ms. Noble that $200 has been made available to the senior center for a two part music program called “Music Memories for You”. General Discussion Ms. Noble mentioned that an antique Victrola had been donated to the senior center by the family of Kitty Langille. Discussion ensued regarding the Eagle Heights project. This project has been held up waiting for funding from Government/State agencies. The board discussed electing Sub-Committee Chairs at the first meeting of the new fiscal year which would be in August. The COA does not meet in July. Adjournment Jim Hays motioned to adjourn the meeting. Pete Lincoln seconded. All approved, motion carried. Meeting Adjourned at 10:31AM. Respectfully Submitted, Respectfully Submitted, Respectfully Submitted, Respectfully Submitted, Susa Susa Susa Susan Doherty, Administrative Assistant n Doherty, Administrative Assistant n Doherty, Administrative Assistant n Doherty, Administrative Assistant Lunenburg Council on Aging Lunenburg Council on Aging Lunenburg Council on Aging Lunenburg Council on Aging ======================================================================================== DOCUMENT : 2013-01-15-minutes-1810.txt BOARD : council-on-aging DATE : 2013-01-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-01-15-minutes-1810.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01152013-1810 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2013-02-12-agenda-1811.txt BOARD : council-on-aging DATE : 2013-02-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-02-12-agenda-1811.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02122013-1811 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING AGENDA February 12, 2013 ~ 9:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT 1. Finance/Informational Report OLD BUSINESS 1. Town Finance Committee Meeting 2. 2014 Budget NEW BUSINESS 1. Regional COA Board Trainings 2. Sample Board Agreement SUB-COMMITTEE REPORTS /MINUTES CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING - 3/12/13 ======================================================================================== DOCUMENT : 2013-02-12-minutes-1811.txt BOARD : council-on-aging DATE : 2013-02-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-02-12-minutes-1811.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02122013-1811 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2013-03-12-agenda-1812.txt BOARD : council-on-aging DATE : 2013-03-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-03-12-agenda-1812.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03122013-1812 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING AGENDA March 12, 2013 ~ 9:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT 1. Finance/Informational Report OLD BUSINESS 1. Town Finance Committee Meeting (March 21 st ) 2. 2014 Budget NEW BUSINESS SUB-COMMITTEE REPORTS /MINUTES 1. Vote to recommend to Selectmen Appointment of Connie O’Dea as COA member CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING - 4/9/13 ======================================================================================== DOCUMENT : 2013-03-12-minutes-1812.txt BOARD : council-on-aging DATE : 2013-03-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-03-12-minutes-1812.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03122013-1812 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Minutes Minutes Approved at the 4/9/13 COA Meeting March 12, 2013 Present: Mary Lynn Conrad, (Chairperson), Pete Lincoln (Vice-Chairperson), Doreen Noble (Director), Barbara Brown, Jane Doyle, Jim Hays, Sis Montuori, Joyce Wass and Sue Doherty (Admin. Asst.) Excused: Deb Seeley & Fred Crellin Guests: Stephen Raboin (Lunenburg Finance Committee), & Whitney Lacka Welcome Mary Lynn Conrad (Chairperson) opened the meeting at 9:30AM. Minutes: The COA Board complimented the Administrative Assistant on the February 2013 minutes. Sis Montouri motioned to approve the February 12, 2013 COA minutes. Pete Lincoln seconded. On vote, motion carried, 7 in favor, 0 opposed. At the February 2013 COA meeting the question of whether or not there were enough members present for a quorum to vote on minutes was presented. Sue Doherty verified with the Town Clerk that “If you have only 9 members appointed when it should be 11 then the 9 becomes the number you use to determine a quorum”. Director's Report Doreen Noble mentioned that there was no COA monthly financial page available for this meeting due to the fact that there have been some vendor changes and we are in the process of transferring monies from one line to another to cover shortages. Ms. Noble has been invited to participate on a MOC Nutrition panel of “Stake Holders” consisting of area COA representatives on Wednesday, February 13 th to discuss food issues at area meal sites. The Tuesday meal site menu of pizza and hotdogs is not going as well as planned and will be discontinued. The normal MOC meal will continue to be served this day. Monday’s soup and sandwich menu has proven very popular and will continue. The Eagle House Outreach Coordinator Faith Anderson is currently out on a medical leave. The Town Manager has approved the temporary hiring of Joanne Brazell to fill in this position at 15 hrs. per week until Faith’s return. Joanne comes with Outreach experience and will be under the direct supervision of the COA Director. Joanne currently works 4hrs on Mondays at the Eagle House meal site. Ms. Noble reminded the COA board that at the last meeting it was mentioned that the decision on how to designate the FY14 budget should be at the Director’s discretion. Ms. Noble said that the Town Manager does not want to open Town buildings on Fridays and she will look into increasing Outreach staffing. She justified this decision by saying that there were many people in the building the other day which averaged out to be approximately 33 patrons per single staff person (3) which presents difficulties in emergency situations and that there are currently 3 Protective Services cases open in the Outreach Department involving other Town Departments and outside agencies. Ms. Noble is exploring the possibility of using a volunteer on Fridays to transport clients in a “Town” owned vehicle to medical appointments. If implemented this will not fall under MART (Montachusett Area Regional Transit) nor will the MART dispatcher be used for this program. Ms. Noble has contacted Police Chief Marino about the possibility of using a Town owned impounded vehicle for this venture. This was also presented to the Lunenburg Senior Citizen Property Tax Work-off Committee who spurned the idea citing liability, although the Towns insurance carrier would cover it. ===PAGE 2=== Old Business 1. Town Finance Committee Meeting (March 21 st ): The Director is scheduled to present her FY14 COA Budget to the Lunenburg Finance Committee on March 21 st at 8:30PM at Town Hall. She requested that some of the COA board members be in attendance. 2. 2014 Budget: Ms. Noble mentioned that the Town Manager has decided to remove the utility lines from the COA FY14 Budget and place into Central Purchasing through the DPW. Pete Lincoln questioned why the monies collected for the COA last summer at the Lunenburg Relief Day could not be used to fund the increase in Outreach. Ms. Noble replied that those monies are not include d in the FY14 Town Budget but exist in a “Gift Acco unt”. It would not be practical to use that money for a sala ry because it is not sustainable. She also stated that she is hoping to draw on that money for Friday transportation costs. Mr. Lincoln asked if the Finance Committee does not approve the increase of funds for the Outreach Dep t., could the Gift Fund be used for either two Outreach positions or one benefit position? Ms. Noble replied that it has not been determined yet. Mr. Lincoln stated that we should not be worrying a bout sustainability of positions but rather spend t he money now when its needed. Mr. Lincoln also brought forth the question of Long evity pay to Town employees. Ms. Noble responded t hat after 10 years of benefit service to the Town, empl oyees receive a stipend on their Anniversary date o f hire which is a small percentage of their yearly wage, which is built into the budget each year. New Business - None Sub-Committee Report 1. Vote to recommend to Selectmen Appointment of Connie O’Dea as COA member: Jane Doyle moved to recommend to the Selectmen that Connie O’Dea be appointed as Selectmen Appointee to the Council on Aging. Pete Lincoln seconded. On vote motion carried, 7 in favor, 0 opposed. A COA orientation date will be set with Ms. O’Dea and Ms. Lacka with the Director and the COA Chairperson and Vice Chairperson. Pete Lincoln moved to accept the January 15, 2013 COA Finance Committee minutes. Sis Montouri seconded. On vote, motion carried 7 in favor, 0 opposed. The COA Advocacy Committee minutes of December 11, 2012 were distributed to members for review. These will be voted on at the April COA Board meeting. Sis Montouri reported that the Advocacy Committee is looking into the possibility of doing a fundraiser for the Eagle House called “Festival of Trees”. Discussion ensued regarding this event and it was determined that the COA is not able to hold fundraisers as they are a Town Department and they should look at collaborating with the Eagle House Supporters on this endeavor. The Advocacy Committee will post a meeting at 9AM on April 9, 2013 for further discussion on this event. Barbara Brown reported that she will be working on the ByLaw changes concerning outgoing COA Sub- Committee Chairpersons responsibilities and will present corrections at the April COA meeting. Correspondence - None . ===PAGE 3=== General Discussion - None Adjournment Sis Montouri moved to adjourn the COA meeting. Barbara Brown seconded. On vote motion carried, 7 in favor 0 opposed. Meeting Adjourned at 10:25AM. Respectfully Submitted, Respectfully Submitted, Respectfully Submitted, Respectfully Submitted, Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Lunenburg Council on Aging Lunenburg Council on Aging Lunenburg Council on Aging Lunenburg Council on Aging ======================================================================================== DOCUMENT : 2013-04-09-agenda-1813.txt BOARD : council-on-aging DATE : 2013-04-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-04-09-agenda-1813.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04092013-1813 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING AGENDA April 9, 2013 ~ 9:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT 1. Finance/Informational Report OLD BUSINESS 1. Town Finance Committee Meeting (March 21 st ) 2. 2014 Budget NEW BUSINESS 1. MCOA Board Training SUB-COMMITTEE REPORTS /MINUTES CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING - 5/14/13 ======================================================================================== DOCUMENT : 2013-04-09-agenda-1814.txt BOARD : council-on-aging DATE : 2013-04-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-04-09-agenda-1814.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04092013-1814 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING Advocacy Committee AGENDA April 9, 2013 ~ 9:00 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 BUSINESS – Holiday Festival Planning Meeting ======================================================================================== DOCUMENT : 2013-04-09-minutes-1813.txt BOARD : council-on-aging DATE : 2013-04-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-04-09-minutes-1813.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04092013-1813 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Minutes Minutes Approved at 5/14/2013 COA Meeting April 9, 2013 Present: Mary Lynn Conrad, (Chairperson), Pete Lincoln (Vice-Chairperson), Doreen Noble (Director), Barbara Brown, Fred Crellin, Jane Doyle, Jim Hays, Sis Montuori, Whitney Lacka, Connie Odea, Deb Seeley, Joyce Wass, and Sue Doherty (Admin. Asst.) Welcome Mary Lynn Conrad (Chairperson) welcomed the new board members and opened the meeting at 9:35AM. Minutes: Sis Montouri motioned to approve the March 12, 2013 COA minutes. Jane Doyle seconded. On vote, motion carried, 11 in favor, 0 opposed. Director's Report Ms. Noble reported to the board that she has a copy of the Town Accountant’s Financial Report and mentioned that the board could review if they wished. The Outreach payroll will now be coming strictly out of Formula Grant funds until the end of FY13. It is expected that another $7400 will be transferred into the Outreach line before the end of this Fiscal year. More funds needed to be transferred into the Santa Buckley Energy line. This is not an unusual process at this time of year. Due to the harsh winter there were higher costs in heating at the senior center and hopefully next year we will be able to see more of a savings. The Town Manager has informed the COA Director that she will be recommending that all COA utility costs be transferred into a “Central Purchasing” account with the Town in FY14. This should end the problems of having to transfer funds from one line to another at the end of each fiscal year. The Outreach Coordinator, Faith Anderson, is still out on medical leave and is expected back sometime in May. Joanne Brazell, who works in the Meal Site on Mondays, will be filling in at this position until Faith returns. Ms. Noble stated that Ms. Brazell’s office skills are excellent, that she has some prior Outreach experience, and has been volunteering in the senior center office for the past 3 years. The Monday/Tuesday van driver, Jim McGuigan is working out well. Gerry Beloin who drives on Wednesday/Thursday will be going out on a brief medical leave in May, but there is another back up driver that can fill his spot if need be. The Monday Meal Site offering of Soup & Sandwich is going very well. Ms. Noble would like to open a “salad bar” to go along with these meals during the summer. Ms. Noble, through MCOA, has been asked to sit on the Governor’s Commission for a special interest group concerning Mass Equality Awareness/LBGT Aging’s Unmet Issues. She also mentioned the film “Generation Silent” which brings to light awareness of “same sex” couples being discriminated against as they enter into nursing homes. Ms. Doyle asked if the Meal Site Manager had completed the Serve Safe/Food Safety program yet. Ms. Noble replied no but she had registered to take the course on line back in the fall, paid for it with her personal credit card, and presented the receipt to her at that time. She added that this person had also asked if she could be the “fill in” person in Outreach while Ms. Anderson was on medical leave. Ms. Noble informed the board that she needed to complete her obligation with the Serve Safe/Food Safety program first and that her computer skills were not quite there. Also, she will not be reimbursed for the course until it is completed. Ms. Doyle asked if having this certification was a condition of employment for the Meal Site position. ===PAGE 2=== Ms. Noble replied not at this time but it could be added to the job description if the COA would like to make a recommendation that the Meal Site job description be amended to read as such in FY14. Ms. Doyle moved to amend the Meal Site Manager job description, as of July 1, 2013, to include the requirement of obtaining the Food Service Certification certificate. Mr. Lincoln seconded. On vote, motion carried, 11 in favor, 0 opposed. Old Business 1. Town Finance Committee Meeting (March 21 st ): Mary Lynn Conrad and Ms. Noble attended the Town Finance Committee meeting to discuss the FY14 COA b udget. Ms. Noble reported that the meeting went we ll and that extra funds in the Outreach line were approved. 2. 2014 Budget: Ms. Noble reported that the Town Manager has reduce d the COA FY14 recommended budget by$6-8k due to the fact that the all utilities will be moved to a Central Purchasing fund. Mr. Hays questioned whether or not $1200 will be in cluded in the COA budget to cover the copy machine maintenance contract. He mentioned the fact that the Supporters of the Eagle House have been paying for this in recent years. Ms. Noble replied yes. New Business 1. MCOA Board Training: Emmett Schmarsow will be holding a COA Board Training session at the Eagle House on April 30, 2013. All Lunenburg COA board members were encouraged to attend. Sub-Committee Report Ms. Doyle moved to accept the December 11, 2012 Advocacy Subcommittee minutes. Ms. Seeley seconded. On vote, motion carried, 11 in favor, 0 opposed. Ms. Brown mentioned that she will be presenting the COA Bylaw changes at the May meeting. Correspondence A notice from the Town Wellness Coordinator regarding the Relay for Life was read. A notice from the American Parkinson’s Association was read regarding a Walk-A-Thon to be held on June 9 th . The Alzheimer’s Association is seeking to train a Facilitator for a support group which could potentially be held at the Eagle House. General Discussion Ms. Noble mentioned that Ernie Sund is looking for help with the Memorial Day Committee and they will be meeting at the Eagle House on April 17 th at 3:30PM. Ms. Seeley reported that while she was vacationing in Florida over the winter, she had the chance to visit other Senior Centers, which are called Community Centers in that area. She noticed that they are not separating the generations at these centers and have various programs such as wine clubs, exercise and foreign language classes. Ms. Noble informed the board that the staff at the Senior Center had completed CPR/ Defibrillator training at the Fire Station which was run by Chief Sullivan and Fire Dept. staff member Karen Weller. The Lunenburg Fire Dept. will be running a “Friends & Family” CPR class, free of charge at the Eagle house Senior Center on May 22 nd . This will not be a certification class but will teach participants the basics of CPR. Mr. Lincoln requested that a date be set at the next meeting for the Council on Aging Volunteer Appreciation program. ===PAGE 3=== Adjournment Jim Hays moved to adjourn the COA meeting. Jane Doyle seconded. On vote motion carried, 11 in favor 0 opposed. Meeting Adjourned at 10:30AM. Respectfully Submitted, Respectfully Submitted, Respectfully Submitted, Respectfully Submitted, Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Lunenburg Council on Aging Lunenburg Council on Aging Lunenburg Council on Aging Lunenburg Council on Aging ======================================================================================== DOCUMENT : 2013-04-14-agenda-1815.txt BOARD : council-on-aging DATE : 2013-04-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-04-14-agenda-1815.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04142013-1815 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING AGENDA May 14, 2013 ~ 9:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT 1. Finance/Informational Report OLD BUSINESS 1. MCOA Board Training 2. COA BBQ/Volunteer Recognition Ceremony NEW BUSINESS 1. Annual Meeting Reminder June 11, 2013 2. Discussion Slate of New Officers for FY14 SUB-COMMITTEE REPORTS /MINUTES CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING Annual Meeting June 11, 2013 NO MEETING IN JULY August 13, 2013 ======================================================================================== DOCUMENT : 2013-04-14-minutes-1815.txt BOARD : council-on-aging DATE : 2013-04-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-04-14-minutes-1815.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04142013-1815 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Minutes Minutes approved at 6/11/13 COA meeting May 14, 2013 Present: Mary Lynn Conrad, (Chairperson), Pete Lincoln (Vice-Chairperson), Doreen Noble (Director), Barbara Brown, Fred Crellin, Jane Doyle, Jim Hays, Sis Montuori, Whitney Lacka, Connie Odea, Deb Seeley, Joyce Wass, & Sue Doherty (Admin. Asst.) Guest: Stephen Raboin (Lunenburg Finance Committee) Welcome: Ms. Conrad (Chairperson) opened the meeting at 9:30AM and welcomed all in attendance. Minutes: Ms. Montouri moved to approve the April 9, 2013 COA minutes. Mr. Lincoln seconded. On vote, motion carried, 11 in favor, 0 opposed. Director's Report 1.Finance/Informational Report : Ms. Noble reported that due to it being the end of the Fiscal Year and funds are being constantly shifted from one lin e to another, there would not be a Finance report. Currently she is in the process of consolidating en d of year bills with the Town Accountant and a fina l FY13 finance report should be available at the firs t Council on Aging meeting in August for members to review. Beginning in FY14, all Senior Center utilities will be paid through a general fund at the DPW, which w ill eliminate the need for future COA 541 account reports at the COA meetings. Ms. Noble is currently working on FY14 vouchers/pur chase orders which need to be submitted by Wednesday. Ms. Noble reported that she is part of a Memorial D ay Committee which was formed last year by Ernie Sund. This committee is in charge of the Memorial Day Ceremony which will be held on May 26 th at 11:45AM at Veterans Memorial Park. Other members a re Police Chief Marino, School Superintendent Loxi Calmes, and PACC representative Jo McLaughlin. The COA budget passed at the May Town Meeting with no opposition. Ms. Noble stated that at last month’s COA meeting t he minutes reflected that beginning on July 1, 2013, the Meal Site Manager’s job description will carry the requirement of obtaining a Serve Safe Certification Certificate as part of the terms of e mployment. When the current Meal Site Manager, Chris McCarthy was informed of this last month, her response was to resign. Former Meal Site Manager, Ruth Swiecicki along with the Monday Meal Site Manager, Joanne Brazell, have agreed to share the duties until October 2013. Ms. Brazell will be taking her Serve Safe Certification class this week and Ms. Swiecicki will renew hers at a later date in FY14. Outreach Coordinator, Faith Anderson, should be returning to work on June 4 th . Ms. Noble informed the board that she will be taking vacation time from June 17 th through the 27 th . The SHINE (Serving Health Insurance Needs of Elders ) Memorandum of Understanding was received and signed by the Director. This program is run th rough the Massachusetts Executive Office of Elder Affairs and basically states that the COA will prov ide a private space with telephone for their volunt eer counselors to assist Lunenburg residents with their health insurance questions. ===PAGE 2=== The COA Board Training session which was supposed to be held at the Eagle House Senior Center on 4/30/13 had been cancelled due to lack of participa nts. Emmett Schmarsow from Executive Office of Elder Affairs, facilitates these trainings and has not rescheduled a new day as of yet. The Eagle House Meal Site Salad Bar, which is held on Thursdays, has been a great success although Ms. Noble found it difficult to shop for and prep t he food for this meal program. She will be looking for volunteers to help with this program. The Eagle House Senior Center will be hosting a “Home Care Fair” on June 26 th from 9-11AM. Multiple Home Care Agencies from surrounding areas will be i n attendance to distribute information and “give aways” from the agencies. Ms. Noble reported that the Senior Center has been working with numerous agencies such as assisted living facilities, banks, and the Lunenburg Fire De partment to come to the center to present free educational programs for the elders. All programs are advertised in the COA newsletter, Lunenburg Cable Scroll, and Lunenburg Ledger. Ms. Noble moni tors the agency programs to ensure that they do not try and make a “hard sell” about their agencies to the elders. Mr. Lincoln questioned if the Eagle House still has the Special Needs Students from the High School here to help out at the meal Site. Ms. Noble responded, not at this time because there had been several incidences with some of the students and she felt that the staff per student ra tio was not sufficient and until that can be rectif ied the program will be put on hold. Old Business 1. MCOA Board Training: Discussed under Director’s Report 2. COA BBQ/Volunteer Recognition Ceremony: The date for the COA BBQ/Volunteer Recognition Ceremony will be held on the first Monday in August which will be 8/5/13. New Business 1. Annual Meeting Reminder June 11, 2013: Board members were reminded that all end of year sub-committee reports are due at the June meeting. Mr. Crellin stated that he would not be able to attend this meeting. Mr. Lincoln presented the board with the FY13 Board Development Committee end of year report early. 2. Discussion Slate of New Officers for FY14: Mr. Lincoln presented the board with the slate of n ew COA Officers which will be voted on at the June meeting as follows: Chairperson – Mary Lynn Conrad – 1 year Vice Chair – Barbara Brown – 1 year Sub-Committee Report Ms. Brown presented the revised COA Bylaws for board members to sign. Correspondence Ms. Montuori stated that she had received a note fr om former COA board member Gloria O’Brien saying that she is doing well. Ms. Noble stated that there will be a new law comin g into effect which will enable people to change their “Life” insurance over to “Long Term Care” ins urance. ===PAGE 3=== General Discussion Mr. Hays commented that the new bench and trees on the grassy area of the drive way looked nice but suggested that the swing on the porch be moved. He thought that Pearl Brook Housing might be able to utilize it. Ms. Doherty replied that the swing was a gift to th e Senior Center from the Letarte family in memory o f their parents and that it would not be appropriate to do so. The swing stays on the porch for protect ion from the elements and vandals. Ms. Seeley asked if an ad could be placed in the COA newsletter asking for new board members. Ms. Doherty stated that the Town Manager mentioned to her that there were 2 talent bank forms submitted to Town Hall specifically stating their i nterest in the COA board and that they should be looked at also. Members also discussed the fact that the early 9:30 AM meeting time discourages some people from joining the COA board due to the fact that they are still working. Ms. Noble mentioned that the Town of Clinton has a “Youth COA” group which is part of their High School curriculum. She said that she could arrange for them to come to a Lunenburg COA meeting to talk to members about this program. Adjournment Mr. Lincoln moved to adjourn the COA meeting. Ms. Wass seconded. On vote motion carried, 11 in favor 0 opposed. Meeting adjourned at 10:26AM Respectfully Submitted, Susan Doherty, Administrative Assistant Lunenburg Council on Aging ======================================================================================== DOCUMENT : 2013-05-14-agenda-1816.txt BOARD : council-on-aging DATE : 2013-05-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-05-14-agenda-1816.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05142013-1816 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING Board Development Committee AGENDA May 14, 2013 ~ 9:00 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 BUSINESS – 1. Selection of Officers 2. Membership Report ======================================================================================== DOCUMENT : 2013-05-14-minutes-1816.txt BOARD : council-on-aging DATE : 2013-05-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-05-14-minutes-1816.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05142013-1816 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Minutes Minutes approved at 6/11/13 COA meeting May 14, 2013 Present: Mary Lynn Conrad, (Chairperson), Pete Lincoln (Vice-Chairperson), Doreen Noble (Director), Barbara Brown, Fred Crellin, Jane Doyle, Jim Hays, Sis Montuori, Whitney Lacka, Connie Odea, Deb Seeley, Joyce Wass, & Sue Doherty (Admin. Asst.) Guest: Stephen Raboin (Lunenburg Finance Committee) Welcome: Ms. Conrad (Chairperson) opened the meeting at 9:30AM and welcomed all in attendance. Minutes: Ms. Montouri moved to approve the April 9, 2013 COA minutes. Mr. Lincoln seconded. On vote, motion carried, 11 in favor, 0 opposed. Director's Report 1.Finance/Informational Report : Ms. Noble reported that due to it being the end of the Fiscal Year and funds are being constantly shifted from one lin e to another, there would not be a Finance report. Currently she is in the process of consolidating en d of year bills with the Town Accountant and a fina l FY13 finance report should be available at the firs t Council on Aging meeting in August for members to review. Beginning in FY14, all Senior Center utilities will be paid through a general fund at the DPW, which w ill eliminate the need for future COA 541 account reports at the COA meetings. Ms. Noble is currently working on FY14 vouchers/pur chase orders which need to be submitted by Wednesday. Ms. Noble reported that she is part of a Memorial D ay Committee which was formed last year by Ernie Sund. This committee is in charge of the Memorial Day Ceremony which will be held on May 26 th at 11:45AM at Veterans Memorial Park. Other members a re Police Chief Marino, School Superintendent Loxi Calmes, and PACC representative Jo McLaughlin. The COA budget passed at the May Town Meeting with no opposition. Ms. Noble stated that at last month’s COA meeting t he minutes reflected that beginning on July 1, 2013, the Meal Site Manager’s job description will carry the requirement of obtaining a Serve Safe Certification Certificate as part of the terms of e mployment. When the current Meal Site Manager, Chris McCarthy was informed of this last month, her response was to resign. Former Meal Site Manager, Ruth Swiecicki along with the Monday Meal Site Manager, Joanne Brazell, have agreed to share the duties until October 2013. Ms. Brazell will be taking her Serve Safe Certification class this week and Ms. Swiecicki will renew hers at a later date in FY14. Outreach Coordinator, Faith Anderson, should be returning to work on June 4 th . Ms. Noble informed the board that she will be taking vacation time from June 17 th through the 27 th . The SHINE (Serving Health Insurance Needs of Elders ) Memorandum of Understanding was received and signed by the Director. This program is run th rough the Massachusetts Executive Office of Elder Affairs and basically states that the COA will prov ide a private space with telephone for their volunt eer counselors to assist Lunenburg residents with their health insurance questions. ===PAGE 2=== The COA Board Training session which was supposed to be held at the Eagle House Senior Center on 4/30/13 had been cancelled due to lack of participa nts. Emmett Schmarsow from Executive Office of Elder Affairs, facilitates these trainings and has not rescheduled a new day as of yet. The Eagle House Meal Site Salad Bar, which is held on Thursdays, has been a great success although Ms. Noble found it difficult to shop for and prep t he food for this meal program. She will be looking for volunteers to help with this program. The Eagle House Senior Center will be hosting a “Home Care Fair” on June 26 th from 9-11AM. Multiple Home Care Agencies from surrounding areas will be i n attendance to distribute information and “give aways” from the agencies. Ms. Noble reported that the Senior Center has been working with numerous agencies such as assisted living facilities, banks, and the Lunenburg Fire De partment to come to the center to present free educational programs for the elders. All programs are advertised in the COA newsletter, Lunenburg Cable Scroll, and Lunenburg Ledger. Ms. Noble moni tors the agency programs to ensure that they do not try and make a “hard sell” about their agencies to the elders. Mr. Lincoln questioned if the Eagle House still has the Special Needs Students from the High School here to help out at the meal Site. Ms. Noble responded, not at this time because there had been several incidences with some of the students and she felt that the staff per student ra tio was not sufficient and until that can be rectif ied the program will be put on hold. Old Business 1. MCOA Board Training: Discussed under Director’s Report 2. COA BBQ/Volunteer Recognition Ceremony: The date for the COA BBQ/Volunteer Recognition Ceremony will be held on the first Monday in August which will be 8/5/13. New Business 1. Annual Meeting Reminder June 11, 2013: Board members were reminded that all end of year sub-committee reports are due at the June meeting. Mr. Crellin stated that he would not be able to attend this meeting. Mr. Lincoln presented the board with the FY13 Board Development Committee end of year report early. 2. Discussion Slate of New Officers for FY14: Mr. Lincoln presented the board with the slate of n ew COA Officers which will be voted on at the June meeting as follows: Chairperson – Mary Lynn Conrad – 1 year Vice Chair – Barbara Brown – 1 year Sub-Committee Report Ms. Brown presented the revised COA Bylaws for board members to sign. Correspondence Ms. Montuori stated that she had received a note fr om former COA board member Gloria O’Brien saying that she is doing well. Ms. Noble stated that there will be a new law comin g into effect which will enable people to change their “Life” insurance over to “Long Term Care” ins urance. ===PAGE 3=== General Discussion Mr. Hays commented that the new bench and trees on the grassy area of the drive way looked nice but suggested that the swing on the porch be moved. He thought that Pearl Brook Housing might be able to utilize it. Ms. Doherty replied that the swing was a gift to th e Senior Center from the Letarte family in memory o f their parents and that it would not be appropriate to do so. The swing stays on the porch for protect ion from the elements and vandals. Ms. Seeley asked if an ad could be placed in the COA newsletter asking for new board members. Ms. Doherty stated that the Town Manager mentioned to her that there were 2 talent bank forms submitted to Town Hall specifically stating their i nterest in the COA board and that they should be looked at also. Members also discussed the fact that the early 9:30 AM meeting time discourages some people from joining the COA board due to the fact that they are still working. Ms. Noble mentioned that the Town of Clinton has a “Youth COA” group which is part of their High School curriculum. She said that she could arrange for them to come to a Lunenburg COA meeting to talk to members about this program. Adjournment Mr. Lincoln moved to adjourn the COA meeting. Ms. Wass seconded. On vote motion carried, 11 in favor 0 opposed. Meeting adjourned at 10:26AM Respectfully Submitted, Susan Doherty, Administrative Assistant Lunenburg Council on Aging ======================================================================================== DOCUMENT : 2013-06-11-agenda-1817.txt BOARD : council-on-aging DATE : 2013-06-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-06-11-agenda-1817.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06112013-1817 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING AGENDA June 11, 2013 ~ 9:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT 1. Finance/Informational Report OLD BUSINESS 1. COA BBQ/Volunteer Recognition Ceremony NEW BUSINESS 1. Election of Officers Chairman/Vice Chairman for FY14 SUB-COMMITTEE REPORTS /MINUTES – Finance, Board Development, Advocacy, ByLaw, Director’s Evaluation 1. Vote to Accept all COA end of year sub-committee reports CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING NO MEETING IN JULY Next Meeting August 13, 2013 ======================================================================================== DOCUMENT : 2013-06-11-minutes-1817.txt BOARD : council-on-aging DATE : 2013-06-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-06-11-minutes-1817.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06112013-1817 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ===PAGE 11=== ===PAGE 12=== ===PAGE 13=== ===PAGE 14=== ===PAGE 15=== ===PAGE 16=== ======================================================================================== DOCUMENT : 2013-08-13-agenda-1818.txt BOARD : council-on-aging DATE : 2013-08-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-08-13-agenda-1818.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08132013-1818 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING AGENDA August 13, 2013 ~ 10:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT 1. Finance/Informational Report OLD BUSINESS 1. Recreation Area Behind Eagle House 2. Building Re-Use Committee 3. MART Representative NEW BUSINESS 1. 5 Year Plan for Municipality – Marion Benson, Pl anning Director 2. Volunteer Recognition Report 3. FY13 Budget Report 4. FY14 Budget SUB-COMMITTEE REPORTS /MINUTES – Finance, Board Development, Advocacy, ByLaw, Director’s Evaluation 1. Reorganize Sub-Committees CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING September 10, 2013 ======================================================================================== DOCUMENT : 2013-08-13-minutes-1818.txt BOARD : council-on-aging DATE : 2013-08-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-08-13-minutes-1818.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08132013-1818 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Minutes Minutes Approved at the 9/10/13 COA Meeting August 13, 2013 Present: Mary Lynn Conrad, (Chairperson), Barbara B rown (Vice-Chairperson), Doreen Noble (Director), Jane Doyle, Connie O’Dea, Joyce Wass. Excused: Deb Seeley, Whitney Lacka, & Sue Doherty (Admin. Asst.) Guest: Marion Benson, Director Lunenburg Planning Board, Lloyd Carlson (Supporters of Eagle House), Tony and Shirley Bertoni, Judy Tarbell, (Pe rspective COA Board Members), Karen Menard (FinCom), and Brook Hansel (Student). Welcome: Ms. Conrad (Chairperson) opened the meeting at 10:30AM. She welcomed and introduced all in attendance. Minutes: It was noted to correct New Business minutes to r ead – Barbara Brown as COA Vice Chairperson instead of Joyce Wass. Ms. Doyle moved to approve the June 11, 2013 minute s, with correction. Ms. Wass seconded. On vote, motion carried, 5 in favor, 0 opposed. 5 Year Plan for Municipality – Marion Benson, Plann ing Director: Ms. Benson passed out a Citizens Survey for the Lunenburg Master Plan notin g that this survey was a sample and not the final draft. A computerized program “Survey Monkey” will be used to collect information from residents and business owners of Lunenburg that are concerned with the future of Lunenburg. Ms. Benson noted that Lunenburg is known for its agricultural and rural atmosphere. The survey will give all citizens (including senior citizens who are sometimes overlooked) their chance to have their views and concerns considered when decisions are made about our commun ity. Things such as open spaces, historical sites, outdoor activity areas, housing, conservatio n and any businesses such as Pharmaceutical Centers or anything else that may be addressed in the future will be covered. All future changes for the Town must be considered ahead of time in order to b e incorporated into the Capital Planning Budget. Ms. Benson stated that she would be glad to give a presentation at the Senior Center and help in any way that she can with completing the survey. The COA Board thanked Ms. Benson for her presentation. Director's Report 1. Finance/Informational Report: No official report was presented. Ms. Noble explai ned that $8500 for Utilities has been transferred to the Public Wo rks budget from the COA budget and will be paid though their account in the future. Faith Anderson has returned and the Outreach program is going well. Farmer’s Market Coupons have been distributed to 50 seniors and MOC Nutrition will give us any leftover coupons for distribution. Dave Berthiaume continues to bring day old bakery products to the Eagle House to be given away to the senior citizens. ===PAGE 2=== Ms. Noble stated that 37% of Lunenburg’s residents are now 60 years of age or older and an increase in people means an increase in funds from the State. When Ms. Noble started as Director, State funding was $10,500 and is now $16,800. As of October 1 st there will be a Breakfast Program introduced at the senior center from 8:30-9:30AM. The final dollar amount for this program may be $1 to $1.25, but has not been set yet. Fee will be underwritten by Formula Grant. The Pancake Breakfast is still well attended and the Monday Soup & Sandwich lunch as well as the Thursday Salad Bar are very successful. The Eagle House had a bat loose in the center but this has been dealt with. Old Business 1. Recreation Area Behind Eagle House: Dave MacDonald communicated to Ms. Noble that a gro up of volunteers would like to set up a Bocci Court on the lawn behind the senior center in honor of Mari o Patacchiola. Ms. Noble said that some of these funds could come out of the FY13 budget. 2. Building Re-Use Committee: Ms. Noble read a report from Deb Seeley, our COA Re presentative to the Building Re-Use Committee. Ms. Seeley liste d the names of people on the committee and that some thoughts were of refurbishing the Passios Building for Town Offices. Different uses of the Brooks House were also discussed. 3. MART Representative: Continued to September meeting. New Business 1. 5 Year Plan for Municipality – Marion Benson, Pl anning Director: Discussed out of order after Minutes. 2. Volunteer Recognition Report: Ms. Noble reported that volunteers have logged clos e to 3000 hours of service to the Senior Center. The Firemen cooked the burgers until they were called out for a fire, then the Police came to replace them. Marion J. Brandt was recognized posthumously for her many years of service. 3. FY13 Budget Report: There is a surplus from the FY13 budget of 98 cents. 4. FY14 Budget: The FY14 budget is commencing and the Formula Grant is being worked on. Sub-Committee Reports/Minutes – Finance, Board Deve lopment, Advocacy, ByLaw, Director’s Evaluation 1. Reorganize Sub-Committees: Tabled to September meeting. The COA board discussed if the Advocacy Committee h ad presented a year-end report for FY13. This will be investigated further. Ms. Noble questioned if the Director’s Evaluation Committee was omitted. Ms. Doyle replied that that the committee did not do one in FY13. Correspondence : Ms. Conrad read a thank you note from Ms. Montou ri and in the note she also said that it was her wish to continue doing the Christmas tree decorating. ===PAGE 3=== General Discussion: Ms. Doyle offered to lend some of her Anna Lee Dol ls to be used for decorating the senior center during the Christmas season. Ms. Conrad offered the loan of her “masks” for the Halloween season. Ms. Doyle commended Ms. Hansel for collecting food and funds for the Lunenburg Food Bank and for the many community services that she and her friend s have performed. She is considered a gifted person with drive and ambition. Ms. Conrad stated that she had Brook as a student and knew that she would always do well. Adjournment Ms. Doyle moved to adjourn the COA meeting. Ms. Wa ss seconded. On vote motion carried, 5 in favor 0 opposed. Meeting adjourned at 11:45AM Respectfully Submitted Barbara Brown Vice Chairperson Lunenburg COA ======================================================================================== DOCUMENT : 2013-09-10-agenda-1819.txt BOARD : council-on-aging DATE : 2013-09-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-09-10-agenda-1819.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09102013-1819 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING AGENDA September 10 , 2013 ~ 10:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT 1. Finance/Informational Report OLD BUSINESS 1. Recreation Area Behind Eagle House 2. Building Re-Use Committee NEW BUSINESS 1. Recommendation New COA Board Members to Board of Selectmen SUB-COMMITTEE REPORTS /MINUTES – Finance, Board Development, Advocacy, ByLaw, Director’s Evaluation 1. Reorganize Sub-Committees CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING October 8, 2013 ======================================================================================== DOCUMENT : 2013-09-10-agenda-1820.txt BOARD : council-on-aging DATE : 2013-09-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-09-10-agenda-1820.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09102013-1820 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING Amended AGENDA September 10 , 2013 ~ 10:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT 1. Finance/Informational Report OLD BUSINESS 1. Recreation Area Behind Eagle House 2. Building Re-Use Committee NEW BUSINESS 1. Recommendation New COA Board Members to Board of Selectmen 2. Boston Post Cane SUB-COMMITTEE REPORTS /MINUTES – Finance, Board Development, Advocacy, ByLaw, Director’s Evaluation 1. Reorganize Sub-Committees CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING October 8, 2013 ======================================================================================== DOCUMENT : 2013-09-10-minutes-1819.txt BOARD : council-on-aging DATE : 2013-09-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-09-10-minutes-1819.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09102013-1819 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Minutes Minutes Approved at the 10/8/13 COA Meeting September 10, 2013 Present: Mary Lynn Conrad, (Chairperson), Barbara B rown (Vice-Chairperson), Doreen Noble (Director), Jane Doyle, Joyce Wass, Deb Seeley, Whi tney Lacka, Connie O’Dea, and Sue Doherty (Admin. Asst.) Guest: Lloyd Carlson (Supporters of Eagle House),Tony Bertone & Shirley Bertone, (Perspective COA Board Members), Welcome: Ms. Conrad (Chairperson) opened the meeting at 10:30AM. She welcomed and introduced all in attendance. Minutes: Ms. Doyle noted to correct a name in the August 2 013 minutes to read – Brook Hansel instead of Hannah Brooks. Ms. Doyle mentioned that Ms. Hansel was interested in Community Service work at the center and said that she had many ambitious friends that could also help out. Ms. Noble spoke to say that there was a mix up with the original meeting time which was set up with Ms. Hansel. She went on to say that MS .Hansel has no driver’s license or school I.D. which makes it difficult to CORI check and that it would be diffic ult for her to directly supervise a minor. Ms. Nob le will contact Ms. Hansel again to see what other interests she may have that would work Ms. Doyle moved to approve the August 13, 2013 minu tes, with correction. Ms. Wass seconded. On vote, motion carried, 7 in favor, 0 opposed. Ms. Noble mentioned that the Youth COA program has been put on hold due to the fact that the Director of the COA in Clinton has gone on to another place of employment. Director's Report 1. Finance/Informational Report: The Executive Office of Elder Affairs will add the Eagle House Senior Center to their list of COA Boar d Training sites on November 6, 2013. There will need to be at least 4 other COA’s in attendance for this seminar to be held. The Town Clerk’s office has been very diligent with reminding boards and committees within Lunenburg about taking the Conflict of Interest test. The Ea gle House Outreach Coordinator has completed and returned hers to their office. Ms. Noble informed the COA board that she will be a ttending the Executive Office of Elder Affairs Annual Conference from October 1 st through October 3 rd . She will also be out of the office on October 8th for carpel tunnel surgery. Ms. Noble is currently working on the Executive Off ice of Elder Affairs Annual report. She will have copies available for the COA to review when finished. The Outreach hours at the Eagle House have been inc reased to 24 hours per week with approval from the Town Manager. New hours will be Tues.-Thurs. 8 AM-4PM. This will make the Outreach position eligible for benefits. Funding of the extra hours will be made possible th rough an increase in the Formula Grant. Formula Grant funding comes from the State and is based on how many senior citizens are in a community. ===PAGE 2=== Currently Lunenburg’s population is made up of 37% over the age of 60, which is a significant increase from prior years. Kitchen staff hours will be increased from 2-4 hour s per week due to the extra time that is required i n preparing special non-MOC meals such as the salad bar and Monday’s soup & sandwich. A new breakfast program will be in effect at the Ea gle House beginning on October 1, 2013. This is a MOC Nutrition sponsored program and the suggested donation cost will be $2.25 - $3.00. A new kitchen staff person will be advertised for a t the senior center. Ms. Noble stated that the per son will not need to be Serve Safe Certified due to the fact that there are already 3 employees who have completed that course. She stressed the fact that the only time a paid kitchen staff worker will need to be certified by that program is if he/she will be serving/preparing a non-MOC meal. The DPW has trimmed back the apple tree behind the Eagle House and have cut back the overgrowth in the back area. This is all to aid in the prepar ation for the Bocci Court project which volunteers have offered to install behind the Eagle House. Capital Plan requests have been sent to all Town bo ards and Ms. Noble will submit approximately $10,000 for replacement of carpets and floor tiles at the Eagle House along with the possibility of installing a stairway between the upper and lower parking lots. Mah Jong has been added to the list of events at th e Eagle House and is played on Thursdays from 9AM-3PM. Ms. Noble discussed with the board how the awarding of the Boston Post Cane Criteria was developed in 1998. It states that the recipient must be an a ctive member of the community as well as a resident for 25 years. She asked the board if they might wa nt to change that criteria to perhaps read “15” yea rs and omit the active member of the community segment. Discussion ensued among the board members which resulted in they would like to leave the criteria the same without too much emphasis on “active member of the community”. Old Business 1. Recreation Area behind Eagle House: Lunenburg resident Dave MacDonald has been spear heading the Bocci Court project behind the Eagle Ho use. Ms. Noble reported that the Town Manager has informed her that approximately $4999.00 can be encumbered to aid with this project. Ms. Doherty will contact him to see where the timeline of this project stands. Ms. O’Dea questioned what the outcome of asking Mon ty Tech Regional High School to install stairs between the upper and lower lots was. Ms. Noble replied that Monty Tech informed her that this project would not be placed on their list of requests until the year 2016. 2. Building Re-Use Committee: Ms. Seeley reported that she has attended two meeti ngs for this committee and that their goal is to identify potent ial reuse of the Passios School building, whether i t be renovation or demolition. The Board of Selectmen i s concerned with another empty building in the Town and has charged this committee with researchin g the best way to utilize that building whether it be moving Town Offices into it, rental property or tear down. The cost to tear down that building wou ld be approximately $750,000. It had been mentioned a t a Board of Selectmen meeting that perhaps the Eagle House could move to that building but after d iscussion all are in agreement that this should not happen. This Building Re-Use Committee would like feedback from the COA on this matter. ===PAGE 3=== New Business 1. Recommendation New COA Board Members to Board of Selectmen: Ms. Doyle moved to recommend to the Board of Select men the appointment of Tony Bertone, Shirley Bertone, and Judith Tarbell to the Council on Aging Board. Ms. Seeley seconded. On vote, motion carried, 7 in favor, 0 opposed. 2. Boston Post Cane: Discussed under Director’s report. Sub-Committee Reports/Minutes – Finance, Board Deve lopment, Advocacy, ByLaw, Director’s Evaluation 1. Reorganize Sub-Committees: COA Board members discussed the reorganization of C OA Subcommittees to be as follows: Advocacy: Jane Doyle, Joyce Wass, & Whitney Lacka Finance: Deb Seely, & Connie O’Dea Board Development: Joyce Wass, Connie O’Dea ByLaw: Barbara Brown & Whitney Lacka Director’s Evaluation: Deb Seeley, Jane Doyle, & Barbara Brown If the new COA candidates are approved by the BOS, they will all be placed on subcommittees at the October meeting. Discussion ensued concerning the Director’s Evaluat ion Committee. Board members felt it was not necessary to do an evaluation on a yearly basis but would like to incorporate Director’s goals into th e evaluation in some way. Subcommittees discussed setting meeting dates as follows: Director’s Evaluation – October 8 th at 9:30AM Advocacy – October 1 st at 9:30AM Finance – October 8 th at 11:45AM Agendas will be sent to the Town Clerk for posting. Correspondence : A request from Montachusett Home Care was read as king for a volunteer to sit on their Board of Directors. General Discussion: Ms. Seeley requested information for viewing the C OA newsletter online. Ms. Doherty will contact the publisher, Liturgical Press, for that information. Adjournment Ms. Doyle moved to adjourn the COA meeting. Ms. La cka seconded. On vote motion carried, 7 in favor 0 opposed. Meeting adjourned at 11:55AM Respectfully Submitted Respectfully Submitted Respectfully Submitted Respectfully Submitted Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Lunenburg Lunenburg Lunenburg Lunenburg COA COA COA COA ===PAGE 4=== ======================================================================================== DOCUMENT : 2013-10-01-agenda-1821.txt BOARD : council-on-aging DATE : 2013-10-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-10-01-agenda-1821.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10012013-1821 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING Advocacy Committee AGENDA October 1, 2013 ~ 9:30AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 BUSINESS – 1. General Discussion 2. Election of Officers for Advocacy Commit tee ADJOURNMENT ======================================================================================== DOCUMENT : 2013-10-08-agenda-1822.txt BOARD : council-on-aging DATE : 2013-10-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-10-08-agenda-1822.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10082013-1822 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING AGENDA October 8 , 2013 ~ 10:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT 1. Finance/Informational Report OLD BUSINESS 1. Recreation Area Behind Eagle House 2. Building Re-Use Committee 3. Boston Post Cane 4. COA Board Training 11/6/13 @ Eagle House 9:15AM NEW BUSINESS 1. Eagle House Building Use 2. COA Policies & Procedures SUBCOMMITTEE REPORTS /MINUTES – Finance, Board Development, Advocacy, ByLaw, Director’s Evaluation 1. Add New Board Members to Subcommittees 2. Reminder of Subcommittee Minutes & Agenda Submit tals CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING November 12, 2013 ======================================================================================== DOCUMENT : 2013-10-08-agenda-1823.txt BOARD : council-on-aging DATE : 2013-10-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-10-08-agenda-1823.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10082013-1823 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING Director’s Evaluation Committee AGENDA October 8, 2013 ~ 9:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 BUSINESS – 1. General Discussion 2. Election of Officers for Director’s Evaluation Committee ADJOURNMENT ======================================================================================== DOCUMENT : 2013-10-08-agenda-1824.txt BOARD : council-on-aging DATE : 2013-10-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-10-08-agenda-1824.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10082013-1824 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING Finance Committee AGENDA October 8, 2013 ~ 11:45AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 BUSINESS – 1. General Discussion 2. Election of Officers for Finance Committ ee ADJOURNMENT ======================================================================================== DOCUMENT : 2013-10-08-minutes-1822.txt BOARD : council-on-aging DATE : 2013-10-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-10-08-minutes-1822.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10082013-1822 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Minutes Minutes Approved at the 11/12/13 COA Meeting October 8, 2013 Present: Mary Lynn Conrad, (Chairperson), Barbara B rown (Vice-Chairperson),Jane Doyle, Joyce Wass, Deb Seeley, Connie O’Dea, Shirley Bertone, To ny Bertone, Judy Tarbell and Sue Doherty (Admin. Asst.) Excused: Doreen Noble (Director) Absent: Whitney Lacka Guest: Lloyd Carlson (Supporters of Eagle House), & Karin Menard (Lunenburg Finance Committee) Welcome: Ms. Conrad (Chairperson) opened the meeting at 10:31AM. She welcomed and introduced all in attendance. Minutes: Ms. Seeley moved to approve the minutes of the Se ptember 10, 2013 COA meeting. Ms. Brown seconded. On vote, motion carried, 9 in favor, 0 opposed. Director's Report 1. Finance/Informational Report: Ms. Noble was out on short term medical leave and M s. Conrad read a prepared report from the Director to the board. (See attached). Old Business 1. Recreation Area behind Eagle House: Ms. Doherty contacted Dave MacDonald for an update which the COA board had requested at the last meeti ng concerning the Bocci Court construction behind the Eagle House. Mr. MacDonald replied via email that this had been forwarded to the Jack Rodriquenz, DPW Director and as of this meeting, there has been no response from Mr. Rodriquenz. 2. Building Re-Use Committee: Ms. Seeley updated the COA board on the progress of the Building Re-Use Committee. She said that the committee would like a letter from the COA board explaining why they feel that no change or move is needed at the E agle House. Ms. Seeley suggested that Ms. Noble should prepare a letter for the next COA meeting li sting the many functions/activities that the Eagle House is used for, which can be passed on to the Building Re-Use Committee. 3. Boston Post Cane: Tabled until the November COA meeting. 4. COA Board Training 11/6/13 @ Eagle House 9:15AM: Board members were reminded about the 11/6/13 COA Board Training being held at the Eagle House. Lunenburg COA board members will be supplying baked goods for the morning portion of the meeting. All were encouraged to attend. New Business 1. Eagle House Building Use: Ms. Doherty spoke to clarify the building use poli cy of the Eagle House Senior Center. The past practice of using the older section of the Eagle House by private businesses to conduct classes, have meetings, etc… was that an al arm/building key could be picked up at the Public Safety Building, after a room fee was paid to the T own for building use, and returned to the Public Safety Building the same evening. Room rental for the newer section is a higher rate, and a janitoria l fee must also be paid for the opening and closing of the building due to the fact that the alarm system is different. ===PAGE 2=== Unfortunately since the dispatch station at the Public Safety Building is no longer manned, this makes it impossible for private entities to use the older section. If it were a Town Committee or Board requesting use of either section of the Eagle House, arrangements can be made to have a Town employee as sociated with that entity retrieve keys/alarm code to enter the building, after which they are re sponsible for returning the keys the next day. The COA does not allow a private entity access to the b uilding code or loan out the keys to people other than Town Employees for liability reasons. Recently there had been a request from an outside b usiness to use the Eagle House for a yoga class after hours. The Eagle House, both rooms, can be u sed by outside agencies after hours if the person requesting it pays for the room usage along with a janitorial fee for opening and closing of the build ing, particularly if the business is a profit making enterprise. 2. COA Policies & Procedures: Ms. Doherty informed the board that upon review of the COA Policies & Procedures she suggested to Ms. Noble that they b e brought up to date. This will be a lengthy process and Ms. Noble agreed that this is a task th at needs to be done. A copy of the current COA Policies & Procedures will be given to COA members for review at the next meeting. Sub-Committee Reports/Minutes – Finance, Board Deve lopment, Advocacy, Bylaw, Director’s Evaluation Ms. Brown moved to accept the 4/6/2013 Advocacy Com mittee minutes. Ms. Doyle seconded. On vote, motion carried 9 in favor, 0 opposed. Ms. Conrad mentioned that after reviewing the Advocacy Committee minutes she wanted to remind that committee that their charge was to advocate for eld er issues and that fundraising, although commendable, is not a function of the COA. 1. Add New Board Members to Subcommittees: COA Board members discussed the reorganization of COA Subcommittees to be as follows: Advocacy: Joyce Wass, Whitney Lacka, Shirley Bertone, & Tony Bertone Finance: Deb Seeley, Connie O’Dea, Shirley Bertone, Tony Bertone, & Judy Tarbell Board Development: Joyce Wass, Connie O’Dea, Judy Tarbell, & Barbara Brown Bylaw: Barbara Brown, Whitney Lacka, Jane Doyle, & Deb Seeley Director’s Evaluation: Deb Seeley, Jane Doyle, & Barbara Brown Reminder of Subcommittee Minutes & Agenda Submittal s: Ms. Doherty reminded all COA subcommittees that minutes and agendas need to be p osted in a timely manner. A copy of the Open Meeting Law regarding agenda and minute postings was distributed to the board for review. Discussion ensued regarding subcommittee minute approvals/acceptance. Clarifications will be sought from the Town Clerk regarding this issue. Ms. Brown suggested that all COA subcommittees follow a template/form for conducting their meetings, similar to the one she developed and uses for the Bylaw Subcommittee. Board members discussed new board member orientatio n meetings which in the past happened each time a new member was appointed to the COA with the Director and the Chair. It was discussed that perhaps another subcommittee should be formed to aid with this procedure. Correspondence : Ms. Conrad read a note which was sent by Ms. Nobl e to the Women’s Club congratulating them on their 100 th Anniversary. Ms. Noble was unable to attend this celebration due to prior commitments. ===PAGE 3=== General Discussion: There will be a free breakfast at the Eagle House on October 30 th from 8:30AM – 10:30AM. The School Building Committee will be added to the November COA agenda where they will present plans for the proposed new Middle/High School. Ms. Conrad and Ms. Brown both received notice that it was time to take the Conflict of Interest test again. Ms. O’Dea questioned if anyone had come forward fro m the COA board to voluntarily sit on the Montachusett Home Care Board of Director’s. Ms. Doherty replied that nobody had come forward. Adjournment Ms. Wass moved to adjourn the COA meeting. Ms. Brown seconded. On vote motion carried, 9 in favor 0 opposed. Meeting adjourned at 11:45AM Upcoming Meetings November 12, 2013 December 10, 2013 Respectfully Submitted Respectfully Submitted Respectfully Submitted Respectfully Submitted Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Lunenburg COA Lunenburg COA Lunenburg COA Lunenburg COA ======================================================================================== DOCUMENT : 2013-10-08-minutes-1824.txt BOARD : council-on-aging DATE : 2013-10-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-10-08-minutes-1824.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10082013-1824 ======================================================================================== ===PAGE 1=== Finance Subcommittee Minutes Approved at 11/4/2013 Finance Subcommittee Meeting Minutes Accepted by COA at 11/12/13 Meeting Minutes Town of Lunenburg Council on Aging Finance Committee A meeting of the Council on Aging (COA) Finance Committee was held on Tuesday, October 8, 2013 at 11:45 a.m. at the Eagle House Senior Center. Present were committee members Deb Seeley, Shirley Bertone, Tony Bertone, Connie O'Dea, and Judy Tarbell. Ms. Seeley gave a brief overview of the COA Finance Committee's role in the preparation of the COA Annual Budget and suggested that a next meeting be schedule with Doreen Noble, COA Executive Director, for the purpose of further explanation of the budget and the timeline required by the Town Manager. The Committee had a brief discussion about the organization of the Committee and will nominate & elect a Chair and Vice-Chair at it's next meeting. The next meeting of the Finance Committee will be held on Monday, November 4, 2013 at 9:00 a.m. At the Eagle House. Ms. Seeley will submit the meeting agenda to Sue Doherty for posting of the meeting. The meeting adjourned at 12:00 p.m. Respectfully submitted, Deborah J. Seeley Member, Finance Committee ======================================================================================== DOCUMENT : 2013-11-04-agenda-1825.txt BOARD : council-on-aging DATE : 2013-11-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-11-04-agenda-1825.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11042013-1825 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING Director Evaluation Committee AGENDA November 4, 2013 ~10:00 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 CURRENT BUSINESS 1. Council on Aging Director Job Description (3/13/ 12) 2. Council on Aging Director Job Evaluation (3/13/1 2) 3. Minutes ADJOURNMENT ======================================================================================== DOCUMENT : 2013-11-04-agenda-1826.txt BOARD : council-on-aging DATE : 2013-11-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-11-04-agenda-1826.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11042013-1826 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING FINANCE COMMITTEE AGENDA November 4, 2013 ~ 9:00 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 CURRENT BUSINESS 1. Finance Committee Organization for 2013/2014 2. Review of Annual Budget Process & Timeline 3. Minutes ADJOURNMENT ======================================================================================== DOCUMENT : 2013-11-12-agenda-1827.txt BOARD : council-on-aging DATE : 2013-11-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-11-12-agenda-1827.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11122013-1827 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING AGENDA November 12, 2013 ~ 10:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT 1. Finance/Informational Report 2. MCOA Report OLD BUSINESS 1. MCOA Board Training 2. Boston Post Cane 3. Building Re-Use Committee 4. COA Policies & Procedures 5. Recreation Area behind Eagle House NEW BUSINESS 1. School Building Committee 2. “Senior Center” Name Change SUB-COMMITTEE REPORTS /MINUTES 1. Subcommittee Minutes & Agenda Submittals CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING December 10, 2013 ======================================================================================== DOCUMENT : 2013-11-12-agenda-1828.txt BOARD : council-on-aging DATE : 2013-11-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-11-12-agenda-1828.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11122013-1828 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING Board Development Committee AGENDA November 12, 2013 ~ 9:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 BUSINESS – 1. Selection of Officers 2. Minutes 3. Discussion ======================================================================================== DOCUMENT : 2013-11-12-agenda-1829.txt BOARD : council-on-aging DATE : 2013-11-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-11-12-agenda-1829.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11122013-1829 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING Revised AGENDA November 12, 2013 ~ 10:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT 1. Finance/Informational Report 2. MCOA Report OLD BUSINESS 1. MCOA Board Training 2. Boston Post Cane 3. Building Re-Use Committee 4. COA Policies & Procedures 5. Recreation Area behind Eagle House NEW BUSINESS 1. School Building Committee 2. “Senior Center” Name Change SUB-COMMITTEE REPORTS /MINUTES 1. Joint meeting with COA Finance Committee 2. Subcommittee Minutes & Agenda Submittals CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING December 10, 2013 ===PAGE 2=== ======================================================================================== DOCUMENT : 2013-11-12-minutes-1827.txt BOARD : council-on-aging DATE : 2013-11-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-11-12-minutes-1827.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11122013-1827 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Minutes Minutes Approved at the 12/10/2013 COA Meeting November 12, 2013 Minutes Amended at the 3/11/2014 COA Meeting Present: Mary Lynn Conrad, (Chairperson), Barbara B rown (Vice-Chairperson), Doreen Noble (Director), Jane Doyle, Joyce Wass, Deb Seeley, Connie O’Dea, Whitney Lacka, Shirley Bertone, Tony Bertone, Judy Tarbell and Sue Doherty (Admin. Asst.) Guest: Karin Menard (Lunenburg Finance Committee), Pete Lincoln, Loxi Calmes, (School Superintendent), and Mike Mackin (Chair School Building Committee) Welcome: Ms. Conrad (Chairperson) opened the meeting at 10:30AM. Minutes: Ms. Doyle moved to approve the minutes of the Oct ober 8, 2013 COA meeting. Ms. Seeley seconded. On vote, motion carried, 9 in favor, 0 opposed. Director's Report 1. Finance/Informational Report: Ms. Noble reported that the COA has used approximately 40.9% of its FY14 budget which leaves a remainder of approximately $62,106.00. Ms. Noble will be meeting with the Capital Planning Committee on 11/13/2013 where they will discuss floor replacement in the older section of the Eagle House along with carpet replacement and replacement of air conditioning units. Ms. Noble was scheduled to meet with the Town Manag er concerning her evaluation but that meeting had been cancelled. Meal Site Coordinator Ruth Swiecicki has left for F lorida and will not be back until late spring of 20 14. Ms. Noble has hired a “Dietary Assistant” to work a t the Meal Site 2 days per week. Salary for this position will be paid out of the Formula Grant. 2. MCOA Report: Ms. Noble reported on the MCOA (Massachusetts Councils on Aging) Conference which she had attended in October. Programs she attended were as follows: *Understanding, Approaching, and Helping the Human Behind the Hoard *Creating the Next Generation of Senior Centers: A Strategy Guide for All of Us *Hidden Hunger among Our Senior Citizens *360 Service Package in Senior Centers Old Business 1. MCOA Board Training: MCOA held a Regional Board Training at the Eagle Ho use on 11/6/2013 which was facilitated by Emmett Schmarsow from Executive Office of Elder Affairs. Ms. Conrad commented on the training saying that it was good to get input from other COA’s in the area and she enjoyed Mr. Schmarsow’s comments. Ms. Doyle mentioned that Mr. Schmarsow said that he believes that COA Accreditation is a waste of time but feels that the Director Certification is a good thing to do. 2. Boston Post Cane: Ms. Noble reported that according to Town records, Ms. Marion Pepin will be the next recipient of the Boston Post Cane. The no tification process has not begun as of yet and will begin in December. ===PAGE 2=== 3. Building Reuse Committee: Ms. Seeley reported that she had met with the COA D irector and assisted her with drafting a letter for the Buildin g Reuse Committee informing them of why there is no need for the senior center to be moved to the Passi os building and what the Eagle House Senior Center is used for. The Building Reuse Committee voted at a previous me eting to take the Eagle House Senior Center off of the lists of Town Depts. to potentially be moved to the Passios Building. Ms. Seeley also mentioned FLLAC Collaborative has s hown interest in purchasing the Passios Building. This committee will meet with the Lunenburg Board of Selectmen in December to present their findings. 4. COA Policies & Procedures: Ms. Noble explained to the board that the outdated COA Policies and Procedures will be reviewed by herself along with t he COA Administrative Assistant. This will continu e to be a work in progress. 5. Recreation Area behind Eagle House: Construction on the bocce court behind the Eagle Ho use has been completed. Work will continue on that are a with the relocation of the Arborvitae trees and additions of picnic tables and benches. New Business 1. School Building Committee (Taken out of order after Minutes) : Loxi Calmes, School Superintendent, and Mike Mackin, School Building Committee Chairperson, came before the COA to display the plans and answer any questions for the proposed new Middle/Hi gh School Building Project. Items discussed were existing conditions at the current High School /Building Capacity, Schematic Design and anticipated costs of the project along with the estimated tax impact on resident’s homes. Mr. Mackin stated that this committee would like to be transparent with all aspects of this project so that people are informed when it comes time to vote. Ms. Wass commented to say that when she was a stude nt at the High School, there were 2 electrical outlets in each classroom, which was fine at that t ime. She believes that things have changed drastically and is in favor of the project. Ms. Doyle asked if parking would be impacted for th e senior center with this new project and would there be space at the new school for “Adult Learning.” Mr. Mackin replied that the parking would not be im pacted at all. There will be new parking at the building along with the parking that currently exists. There will also be space and opportunity for “ Adult Learning” at the new school as well. The COA board thanked Ms. Calmes and Mr. Mackin for their presentation. 2. “Senior Center” Name Change: Ms. Noble mentioned the possibility of changing the name of the Eagle House Senior Center. Her thoughts were that if the words “Senior Center” were dropped and just call the building “The Eagle House” it might make i t more appealing to senior citizens of all ages. T his topic will be discussed again at another COA meeting. Sub-Committee Reports/Minutes – Finance, Board Deve lopment, Advocacy, Bylaw, Director’s Evaluation 1. Joint meeting with COA Finance Committee: The joint meeting of the COA & the COA Finance Committee opened at 11:50AM for the purpose of minute approval. Ms. O’Dea moved to approve the 11/4/2013 COA Financ e Committee meeting. Ms. Tarbell seconded. Motion carried unanimously. ===PAGE 3=== Ms. Seeley moved for the COA to accept the 10/8/201 3 & 11/4/2013 Finance Committee minutes. Ms. Tarbell seconded. Motion carried unanimously. Joint meeting closed at 11:52AM Director’s Evaluation Committee: The Director’s Evaluation Committee had met on 11/4/2013 and at that meeting they approved the minutes of their 10/8/2013 meeting. Ms. Doyle reviewed the 10/8/2013 Director’s Evaluat ion Committee meeting with the COA board. Board members discussed how the Director is evaluat ed. Members were in agreement that there was no right or wrong way to complete this evaluation a nd that this process will always be a work in progress. The goal of this committee will be to he lp the Director bring information to the Town Manager. Ms. Doyle will bring updated “tools” for aiding in this evaluation to the December COA meeting. Ms. Seeley moved for the COA to accept the 10/8/2013 Director’s Evaluation Committee minutes. Ms. Tarbell seconded. Motion carried unanimously. Ms. Noble suggested to the COA that perhaps they may consider changing the COA sub-committees to Adhoc Committees. 2. Subcommittee Minutes & Agenda Submittals: Board members were reminded about submitting their agendas and minutes in a timely manner for their respective subcommittees. Correspondence : None General Discussion: Pete Lincoln mentioned the new Bocce court behind the Eagle House and said that a number of volunteers from the Town including 3 of the Selectmen were the driving force in its construction. He requested that all involved be sent thank you notes by the Director. Discussion ensued among the board members about the statistics of the Lunenburg Community Food Bank. From 11/1/2013-11/10/2013 there have been 41 families in Lunenburg who have utilized the Lunenburg Community Food Bank. Non-perishable food items are accepted year round at the Eagle House for this program. Due to a prior commitment, Ms. O’Dea excused hersel f from the remainder of the COA meeting at 11:45AM. Adjournment Ms. Seeley moved to adjourn the COA meeting. Ms. Lacka seconded. On vote motion carried, 9 in favor 0 opposed. Meeting adjourned at 12:20PM Upcoming Meetings December 10, 2013 January 14, 2014 Respectfully Submitted Respectfully Submitted Respectfully Submitted Respectfully Submitted Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Lunenburg COA Lunenburg COA Lunenburg COA Lunenburg COA ===PAGE 4=== ======================================================================================== DOCUMENT : 2013-12-03-agenda-1830.txt BOARD : council-on-aging DATE : 2013-12-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-12-03-agenda-1830.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12032013-1830 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING FINANCE COMMITTEE AGENDA December 3, 2013 ~ 9:00 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 CURRENT BUSINESS 1. Presentation of FY15 Draft Budget by COA Director, Doreen Noble 2. Minutes ADJOURNMENT ======================================================================================== DOCUMENT : 2013-12-10-agenda-1831.txt BOARD : council-on-aging DATE : 2013-12-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-12-10-agenda-1831.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12102013-1831 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING AGENDA December 10, 2013 ~ 10:30 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 INTRODUCTIONS COA MINUTES DIRECTOR’S REPORT 1. Finance/Informational Report OLD BUSINESS 1. Boston Post Cane 2. COA Policies & Procedures 3. Director’s Goals NEW BUSINESS 1. Staff Hours 2. Budget FY15 SUB-COMMITTEE REPORTS /MINUTES Board Development, Finance, ByLaw, Director Evaluation, Advocacy 1. Subcommittee Minutes & Agenda Submittals CORRESPONDENCE GENERAL DISCUSSION ADJOURNMENT UPCOMING MEETING January 14, 2014 ======================================================================================== DOCUMENT : 2013-12-10-agenda-1832.txt BOARD : council-on-aging DATE : 2013-12-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-12-10-agenda-1832.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12102013-1832 ======================================================================================== ===PAGE 1=== LUNENBURG COUNCIL ON AGING Director’s Evaluation Committee AGENDA December 10, 2013 ~ 10:15 AM Eagle House Senior Center 25 Memorial Drive, Lunenbur g, MA 01462 (978) 582-4166 BUSINESS 1. General Discussion 2. Distribute copies of the Director's Job Description and Director's Evaluatio n Tool to members of the COA at the December 10, 2013 COA meeting. 3. Discuss with COA Director Current Year Me asurable Goals MINUTES ADJOURNMENT ======================================================================================== DOCUMENT : 2013-12-10-minutes-1831.txt BOARD : council-on-aging DATE : 2013-12-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2013-12-10-minutes-1831.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12102013-1831 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Minutes Minutes approved at the 1/14/14 COA Meeting December 10, 2013 Present: Mary Lynn Conrad, (Chairperson), Barbara B rown (Vice-Chairperson), Doreen Noble (Director), Jane Doyle, Joyce Wass, Connie O’Dea, W hitney Lacka, Shirley Bertone, Tony Bertone, Judy Tarbell and Sue Doherty (Admin. Asst.) Excused: Deb Seeley Welcome: Ms. Conrad (Chairperson) opened the meeting at 10:31AM. Minutes: Ms. Doyle requested an addition be made to the CO A November 2013 minutes. Under MCOA Board training, Ms. Doyle would like added tha t Mr. Schmarsow stated that he thought that having the Director Certified was a good thing. Ms. Doyle moved to approve the minutes of the Novem ber 12, 2013 COA meeting, with the correction. Ms. Wass seconded. Motion carried unanimously. Director's Report 1. Finance/Informational Report: No Financial report was presented at this meeting. Ms. Noble reported that her meeting with the Capita l Planning Committee went well. Jack Rodriquenz, DPW Director, had done most of the required paperwo rk for the requests for the Senior Center which included new flooring in the older section of the Eagle House and new carpeting in the newer section of the center. The Town Accountant has informed Ms. Noble that pay ments being made to Senior Citizen Property Tax Work-off participants are being processed incor rectly. According to the I.R.S, participants need to submit W-2 forms with their earnings from this prog ram in order to have the proper deductions taken from them. If this is not done, the Town of Lunenburg could be subject to fines. Ms. Noble is currently working to procure grant funding to aid in Food Stamp Enrollment for elders. MCOA (Montachusett Councils on Aging) are currently advocating for more funding to become available in the FY2014 Formula Grant. Old Business 1. Boston Post Cane: It has been determined that Marion Pepin will be th e next recipient of the Boston Post Cane. Ms. Noble will try to arrange for the awarding of the cane to be done at Ms. Pepin’s home at a future date to be determined. 2. COA Policies & Procedures: No Report 3. Director’s Goals: Ms. Noble presented her Director’s Goals to the COA board as follows: • Continue work on updating COA Policies & Procedure s • Develop a Speaker Series as part of programming at the senior center • Continue to develop and improve the food service p rogram at the senior center • Develop “outside” recreational programs at the sen ior center ===PAGE 2=== • Increase transportation hours 4-5 hours per week New Business 1. Staff Hours: Ms. Noble reported that she will be attempting to increase the hours for dispatch/van transportation in FY15. Also increased will be kitchen staff hours through the Formula Grant. 2. Budget FY15: Ms. Noble had met with the COA Finance Subcommittee (FinCom) and presented them with a draft of the COA FY15 budget. She has not yet received the FY15 budget packet from the Town Manager and will continue to meet with the COA FinCom until the budget process is complete. Sub-Committee Reports/Minutes – Finance, Board Deve lopment, Advocacy, Bylaw, Director’s Evaluation: Finance – Discussed under “Budget FY15” Board Development – No Report Advocacy – No Report Bylaw – No Report Director’s Evaluation – Ms. Doyle reported that the October 8 th minutes for this committee were approved at their 11/4/13 meeting. The goal of this committee is to prepare a complete evaluation tool by 10/2014 to present to the Town Manager. 1. Subcommittee Minutes & Agenda Submittals: Not discussed Correspondence : None General Discussion: A discussion was held in regard to sub-committees and the redundancy of approving, accepting, and presenting minutes to and by the COA board. The consensus was that it is probably best to have most business previously disc ussed with in committee meetings held within the regularly scheduled COA monthly meeting. Exception s will occur and committees will meet as per the nature and importance of the issue. Adjournment Ms. O’Dea moved to adjourn the COA meeting. Ms. Lacka seconded. On vote motion carried, 9 in favor 0 opposed. Meeting adjourned at 11:45AM Upcoming Meeting January 14, 2014 Respectfully Submitted Respectfully Submitted Respectfully Submitted Respectfully Submitted Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Susan Doherty, Administrative Assistant Doreen C. Noble, Director Doreen C. Noble, Director Doreen C. Noble, Director Doreen C. Noble, Director Lunenburg COA Lunenburg COA Lunenburg COA Lunenburg COA ===PAGE 3===