# council-on-aging — 10 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2020-01-14-agenda-1905.txt BOARD : council-on-aging DATE : 2020-01-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2020-01-14-agenda-1905.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01142020-1905 ======================================================================================== ===PAGE 1=== Town of Lunenburg Council on Aging NOTICE OF MEETING Tuesday January 14, 2020 ~ 9:30AM Eagle House Senior Community Center 25 Memorial Drive, Lunenburg MA 01462 MEETING AGENDA CALL TO ORDER ANNOUNCEMENTS PUBLIC COMMENT MINUTES APPROVAL CURRENT BUSINESS 1. New Council on Aging Board Member Orientation 2. COA Bylaws vs. Policies & Procedures 3. Director Report  Building Report – HVAC  FY21 Council on Aging Budget  Town of Lunenburg Senior Tax Work-off program  Bridges Together  Upcoming Events January 14, 2020 – Self Defense Class with Lunenburg Police Dept. 3PM January 17, 2020 – Vets Breakfast 9-10AM January 20, 2020 – CLOSED January 22, 2020 – Genius Hour 11:30AM January 23, 2020 – Well Adult Clinic 9-11AM January 24, 2020 – Arm Chair Travel January 27, 2020 – Care & Kinship Group 10AM January 31, 2020 – Memory Café 10AM-12 Noon EAGLE HOUSE SUPPORTERS REPORT NOTICES & COMMUNICATIONS BOARD COMMENT ADJOURNMENT UPCOMING MEETING SCHEDULE Next Meeting: Meeting – Tuesday February 11, 2020 @ 9:30AM ======================================================================================== DOCUMENT : 2020-01-14-minutes-1905.txt BOARD : council-on-aging DATE : 2020-01-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2020-01-14-minutes-1905.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01142020-1905 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Meeting Minutes January 14, 2020 CALL TO ORDER: 9:30 a.m. Present: Director Sue Doherty, Chairperson Deb Lincoln, Cheryl Moisan, Betty DiGiacomo, Diane Nowd, Judy Tarbell, Sarah Grant, Susan O’Sullivan Absent: Jane Rabbitt, Pete Lincoln, Barbara Brown, John Pesenti GUESTS: Selectman Michael-Ray Jeffreys, Council on Aging Liaison to the Eagle House Supporters Marie Burchfield ANNOUNCEMENTS: Ms. Lincoln wished a happy birthday to those members born in January. Ms. Lincoln and Ms. Nowd gave updates on COA members struggling with their health. Ms. Lincoln suggested holding the discussion of COA board member orientation as well as policies and procedures until there are more board members present. Ms. Doherty informed the board that the Town is very close to hiring a new COA Van Driver for Thursdays and Fridays, and that the Kitchen Aide position has been advertised. Ms. Doherty also informed the board that Lunenburg’s Boston Post Cane holder Lucy Chartrand has passed away. MINUTES APPROVAL: Ms. DiGiacomo motioned to approve the minutes of the December 10, 2019 meeting, Ms. Grant seconded. On vote, motion carried unanimously. CURRENT BUSINESS: 1. Director’s Report:  Building Report- HVAC: Ms. Doherty reported that the boiler and air conditioning units are being replaced.  FY21 Council on Aging Budget: The COA FY21 budget from the Town Manager totals $159,813 to cover salaries, mileage, and supplies. Ms. Doherty is asking for an additional $5,000 from the Town this year for program expenses. Ms. Doherty explained that she won’t have the same grant opportunities this year as she has had in the past. Ms. Doherty will go before the Finance Committee on February 20, 2020 at Town Hall. Mr. Jeffreys inquired about Ms. Doherty’s ideas of a nutritionist at the Eagle House, which was discussed at a Board of Selectmen meeting concerning the Town’s five-year financial forecast. Ms. Doherty replied that she is still looking into job descriptions in order to create the position, that it would be a full-time, benefitted position, and that the creation of the position is in its infant stages at this time. Mr. Jeffreys also asked about what additional services could be provided at the Eagle House for people who aren’t completely independent, but also are not ready to move to an assisted living or nursing home facility. Ms. O’Sullivan commented that there is a certification process to go through in order to provide additional services, along with additional employees with salaries. Ms. Doherty added that people who come to the senior center are welcome to come with personal care attendants and home health aides if they need assistance with activities of daily living. Ms. Doherty added that sometimes when outside companies hold programs at the Eagle House they offer respite care, and that currently, the senior center’s role in health care is for information and referral to places that provide the services that seniors need.  Town of Lunenburg Property Tax Work-off Program: Ms. Doherty reported the committee has received seven applications, and approved five. Despite the increase in income eligibility, earnings, and positions for the program, not many people have applied. Ms. Doherty added that there is one person in the program that’s filling three positions. Ms. DiGiacomo commented that there may be many seniors who would be interested in volunteering in those positions, but they Unanimously approved by COA at February 10, 2020 meeting, ===PAGE 2=== are not property owners and therefore not eligible for the program. Mr. Jeffreys added that he asked Town Manager Heather Lemieux to add more positons in the schools to give seniors an opportunity to work around students.  Bridges Together: The Bridges Together Program, designed to bridge the gap between seniors and school age children, has been put on hold this session for lack of volunteers, according to Ms. Doherty. Ms. Nowd commented that January is a tough time to get people to commit, given the New England weather.  Upcoming Events: Ms. Doherty listed scheduled upcoming events at the Eagle House. EAGLE HOUSE SUPPORTERS REPORT: Ms. Lincoln reported the Supporters have nominated Lori Ann Tessier to serve on their board, and there is still one vacancy. Ms. Lincoln added that Pat Kennedy is doing an excellent job sending out cards to those who are ill, grieving, etc. Ms. Burchfield encouraged people to let Ms. Kennedy know who might like a card from the Supporters, and added that it’s a nice change to get something in the mail other than bills and sales ads. NOTICES AND COMMUNICATIONS: BOARD COMMENT: Ms. Lincoln thanked Mr. Jeffreys for suggesting to keep the warrant article as written at Special Town Meeting on November 12, 2019. As a result of Mr. Jeffreys’s suggestion, the director’s grade and step increase boosted the position from a Step 11 to a Step 14. Ms. Lincoln also asked Mr. Jeffreys if he would bring the boulders on Memorial Dr. to the Selectmen’s attention in hope of getting them removed. PUBLIC COMMENT none ADJOURNMENT At 10:16 a.m., Ms. O’Sullivan motioned to adjourn, Ms. DiGiacomo seconded. On vote, motion carried unanimously. UPCOMING MEETING SCHEDULE Tuesday, February 11, 2020 at 9:30 a.m. Respectfully Submitted, Amanda Koeck ======================================================================================== DOCUMENT : 2020-02-11-agenda-1906.txt BOARD : council-on-aging DATE : 2020-02-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2020-02-11-agenda-1906.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02112020-1906 ======================================================================================== ===PAGE 1=== Town of Lunenburg Council on Aging NOTICE OF MEETING Tuesday February 11, 2020 ~ 9:30AM Eagle House Senior Community Center 25 Memorial Drive, Lunenburg MA 01462 MEETING AGENDA CALL TO ORDER ANNOUNCEMENTS PUBLIC COMMENT MINUTES APPROVAL CURRENT BUSINESS 1. New Council on Aging Board Member Orientation 2. COA Bylaws vs. Policies & Procedures 3. Director Report  Building Report  Town of Lunenburg Senior Tax Work-off program  Heart to Home Meals  Discovery Center/Empower Success Corps  ADA Meeting Town Hall 2/11/20 @ 7:05PM  Memory Café Lending Library  Upcoming Events February 5, 2020 – Breakfast Club- 9AM-Tiny’s February 7, 2020 – 1st Friday Art Class – 11:30AM-12:15PM February 14, 2020 – Painted Valentine Slates February 17, 2020 – CLOSED February 19, 2020 – Good Eats-11:30AM-Baked Ziti February 21, 2020 – Vets Breakfast 9-10AM February 21, 2020 – Arm Chair Travel-1:30-Orient Express February 24, 2020 – Care & Kinship Group 10AM February 24, 2020 – Healing Conversations-1:30PM February 25, 2020 – Lunch Bunch-12Noon Asian Imperial February 26, 2020 – Genius Hour 11:30AM February 27, 2020 – Well Adult Clinic 9-11AM February 28, 2020 – Memory Café 10AM-12 Noon EAGLE HOUSE SUPPORTERS REPORT NOTICES & COMMUNICATIONS BOARD COMMENT ADJOURNMENT UPCOMING MEETING SCHEDULE Next Meeting: Meeting – Tuesday March 10, 2020 @ 9:30AM ======================================================================================== DOCUMENT : 2020-02-11-minutes-1906.txt BOARD : council-on-aging DATE : 2020-02-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2020-02-11-minutes-1906.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02112020-1906 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Meeting Minutes February 11, 2020 CALL TO ORDER: 9:33 a.m. Present: Director Susan Doherty, Chairperson Deb Lincoln, Cheryl Moisan, Diane Nowd, Jane Rabbitt, Judy Tarbell, Sarah Grant Absent: Betty DiGiacomo, Pete Lincoln, Barbara Brown, John Pesenti, Susan O’Sullivan GUESTS: Council on Aging Liaison to the Eagle House Supporters Marie Burchfield ANNOUNCEMENTS: Ms. Lincoln wished a happy birthday to board members who have birthdays in February. MINUTES APPROVAL: Ms. Rabbitt motioned to approve the minutes from the January 14, 2020 meeting, Ms. Tarbell seconded. On vote, motion carried unanimously. CURRENT BUSINESS: 1. New Council on Aging Board Member Orientation: Ms. Lincoln suggested tabling the topic until more board members can be in attendance for the discussion. 2. COA Bylaws vs. Polices & Procedures: The board reviewed and updated a document titled “Lunenburg Council on Aging Bylaws.” Ms. Lincoln suggested deducting the formal legal language from the document, as well as taking out the word bylaws, and replacing it with procedures, and the board agreed. Ms. Doherty suggested adding MART regulations regarding COA Van policies, as well as developing a building and visitation policy to address potential issues regarding patrons and their ability to take responsibility for their activities of daily living. The board agreed to delete some clauses, as well as add new language to the newly titled “Lunenburg Council on Aging Procedures.” Ms. Lincoln said she would type the new document and that it would be distributed with next month’s meeting agenda. 3. Director’s Report:  Building Report: Ms. Doherty informed the board that the splits in the old section of the building that used to control only the air conditioning have been replaced by newer models that control both heat and cool air.  Town of Lunenburg Senior Tax Work-Off Program: Ms. Doherty reported that not many applications have been received by the committee, and that the last meeting was postponed due to lack of quorum.  Heart to Home Meals: Ms. Doherty reported that a new company focusing on frozen home delivered meals for senior citizens is coming to the Eagle House to give some information about their menu and ordering options. Unanimously approved by COA at March 10, 2020 meeting. ===PAGE 2===  Discovery Center/Empower Success Corps: Ms. Doherty reported she’s applying to become a pilot site host for this program which is designed to connect area volunteers with opportunities that match their skills.  Americans with Disabilities Act Meeting: Ms. Doherty informed the board she would be attending a meeting at Town Hall regarding recent studies done on the town center and other areas to make them more accessible.  Memory Café Lending Library: Ms. Doherty reported the lending library is going well, and that she is adding books for caregivers to borrow as well.  Upcoming Events: Ms. Doherty summarized upcoming events at the Eagle House. EAGLE HOUSE SUPPORTERS REPORT: The Supporters will meet on March 6, 2020 NOTICES AND COMMUNICATIONS: Ms. Doherty distributed a letter and information from the Lunenburg Historical Commission on their proposed Community Preservation by-law. BOARD COMMENT: none PUBLIC COMMENT none ADJOURNMENT At 10:41 a.m. Ms. Nowd moved to adjourn the meeting, Ms. Moisan seconded. On vote, motion carried unanimously. UPCOMING MEETING SCHEDULE Next meeting is Tuesday, March 10, 2020 at 9:30 a.m. ======================================================================================== DOCUMENT : 2020-03-10-agenda-1907.txt BOARD : council-on-aging DATE : 2020-03-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2020-03-10-agenda-1907.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03102020-1907 ======================================================================================== ===PAGE 1=== Town of Lunenburg Council on Aging NOTICE OF MEETING Tuesday March 10, 2020 ~ 9:30AM Eagle House Senior Community Center 25 Memorial Drive, Lunenburg MA 01462 MEETING AGENDA CALL TO ORDER ANNOUNCEMENTS PUBLIC COMMENT MINUTES APPROVAL CURRENT BUSINESS 1. Rebecca Lantry, Lunenburg Historical Commission, Community Preservation by-law 2. New Council on Aging Board Member Orientation 3. COA Bylaws vs. Policies & Procedures 4. Director Report  Building Report  Town of Lunenburg Senior Tax Work-off program  Upcoming Events March 11th 3:30PM - Main St. Bank Program on Fraud March 13th 12:00PM – St. Patrick’s Day Luncheon March 16th 10:00AM – Book Club Brunch March 20th 1:30PM – Arm Chair Travel to Pauline’s Travels to the Philippines March 24th 1:00PM – 4 Week Self Defense Class Starts March 25th 9-10:30AM – Walmart Vision Center Eye Wear Repair March 25th 3:00PM – Aging Vision and Loss March 27th 1:00PM – Ice Cream Social with Fitchburg Health Care EAGLE HOUSE SUPPORTERS REPORT NOTICES & COMMUNICATIONS BOARD COMMENT ADJOURNMENT UPCOMING MEETING SCHEDULE Next Meeting: Meeting – Tuesday April 14, 2020 @ 9:30AM ======================================================================================== DOCUMENT : 2020-03-10-minutes-1907.txt BOARD : council-on-aging DATE : 2020-03-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2020-03-10-minutes-1907.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03102020-1907 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Meeting Minutes March 10, 2020 CALL TO ORDER: 9:30 Present: Chairperson Deb Lincoln, Director Sue Doherty, Betty DiGiacomo, Diane Nowd, Pete Lincoln, Judy Tarbell, Barbara Brown, Sarah Grant, Susan O’Sullivan Absent: Cheryl Moisan, Jane Rabbitt, John Pesenti GUESTS: Selectman Michael Ray Jeffreys, Council on Aging Liaison to the Eagle House Supporters Pat Kennedy ANNOUNCEMENTS: Ms. Lincoln announced that the Eagle House was chosen as a pilot site by the Massachusetts Council on Aging with Empower Success Corps Fellows to become a “Discovery Site,” where recently retired people will be trained to use their professional skills as volunteers to assist the community in various ways. Ms. Doherty explained that the program requires two “transition navigators” to serve as job coaches, and to market the program, and has Lori-Ann Tessier and Susan O’Sullivan in mind to fill those spots. Ms. Lincoln also announced that Pat Kennedy will succeed Marie Burchfield as Council on Aging Liaison to the Eagle House Supporters. MINUTES APPROVAL: Ms. DiGiacomo moved to approve the minutes of the February 10, 2020 COA meeting, Mr. Lincoln seconded. On vote, motion carried unanimously. CURRENT BUSINESS: 1. Rebecca Lantry, Lunenburg Historical Commission, Community Preservation Law: Topic was not discussed as no one from the Historical Commission was in attendance. 2. New Council on Aging Board Member Orientation: Topic not discussed due to lack of attendance. 3. COA Bylaws vs. Policies and Procedures: Mr. Lincoln found some grammatical errors in the updated policies. Ms. Brown recalled a discussion from prior years she had been on the board about decreasing the amount of members on the board. Ms. Doherty handed out the van driver policies and a draft of guidelines for Eagle House Participation, which the board is to read and review for the next meeting. Ms. Doherty added that she would also like to submit the guidelines to Town Council to review. 4. Director’s Report:  Ms. Doherty informed the board she has hired Property Tax Work-off participant Ann Penney to serve as a kitchen aide. Ann will be on both the town’s payroll as well as continue to participate in the property tax work-off program.  Ms. Doherty also informed the board that Eagle Scout candidate Alex Powers has completed his project and supplied the Eagle House with two handmade octagon shaped picnic tables, which allow wheelchair access. According to Ms. Doherty, Mr. Powers raised the money to build the tables by making dog biscuits and selling them, and also donated the surplus money he raised to the Eagle House Supporters. Mr. Jeffreys asked for Mr. Powers’s contact information so the Board of Selectmen could send along their appreciation for his good deed. Unanimously approved by COA at 6/9/2020 meeting via Zoom. ===PAGE 2===  Building Report: Ms. Doherty informed the board that the former AC units in the old section of the building have been replaced with new units which provide AC as well as heat. Ms. Doherty reported that the rotted porch boards are to be replaced with Trex composite decking, and have been ordered and received, but the color of the Trex does not match the existing painted porch floor. The floor will be painted to match the Trex. Mr. Lincoln asked if grit could be added to the paint to provide a non-slip surface to the porch. Ms. Doherty reported that she recently learned the renovation of the newer kitchen is being funded by the FY21 Capital Plan. Ms. Doherty informed the board that the green bench that used to sit on the porch has been discarded as it has rotted away after 22 years. Ms. Doherty also reported that she has moved the large retractable presentation shade from the old section of the building to the big room. Mr. Lincoln added that the shed will need a second coat of stain. Ms. Doherty also reported she’s spoken with Lunenburg Police Chief Jim Marino, and has found that Tanner Cole’s mother is against removing the small boulders along Memorial Drive. Mr. Jeffreys said that he is looking for a friendly way to treat the issue, and pointed out that the small boulders also pose a risk when plowing Memorial Drive after snow storms. Mr. Jeffreys also suggested the Council on Aging send a letter to Mr. Cole’s mother requesting removal of the small boulders. Ms. Doherty pointed out that when the Complete Streets project starts on Memorial Drive, there will probably be no room for the boulders anymore. Mr. Lincoln mentioned the idea of the new parking lot, and how much backlash the Supporters received when they tried to make it happen years ago, and asked about drainage for storm water runoff, and the issues it would cause for the schools when it is built. Ms. Doherty commented that it’s possible that grant money is available to take care of drainage as she’s been chosen to serve on a committee that addresses the risk associated with natural disasters, and they’ve been discussing how to prepare for storm water run-off drainage problems. There will be another meeting of that committee at the end of March.  Ms. Doherty also reported that she met with the new Parks and Recreation Director, and they discussed a few town-wide event ideas, as well as painting pickle ball regulation lines on the old tennis courts.  Senior Tax Work-Off: Ms. Doherty reported the committee has decided to raise the hourly wage of property tax work-off participants to minimum wage; however the maximum amount of money they can earn remains the same at $1,500 per year. Although the income eligibility requirement for the program has risen, applications are still being denied because the applicants, incomes are still too high, according to Ms. Doherty. ===PAGE 3===  Upcoming Events: Ms. Doherty highlighted special events going on at the Eagle House for the month of March, and added that the Bridges Together program was canceled because there weren’t enough volunteers. EAGLE HOUSE SUPPORTERS REPORT: Ms. Lincoln reported that the Supporters have cleared the cabinets of all outdated material in the old kitchen, and will keep one cabinet to store various items of general interest. Ms. Lincoln also reported that many monetary donations have been received in Lawrence (Lawrie) Montuori’s memory. Ms. Lincoln also thanked Ms. Kennedy for sending out sunshine letters to seniors who are ill, or going through challenging times. Ms. Kennedy urged all board members to let her know of anyone who is ailing, or who may be in need of a card in the mail to cheer them up. NOTICES AND COMMUNICATIONS: None BOARD COMMENT: Mr. Lincoln volunteered to write a letter to be read at the next meeting addressing the small boulders on Memorial Drive. Mr. Lincoln also commented that it’s time to make preparations for the next recipient of the Boston Post Cane. PUBLIC COMMENT Ms. Lincoln thanked Mr. Jeffreys for standing up for the town’s seniors at Board of Selectmen meetings. Mr. Jeffreys commented that he has short and long-term goals. As for short-term, he’s looking for ways to make the town work environment better for employees, and that he’s working toward the development of a Citizen’s Award to recognize the members of the community who exemplify service to the community. As far as long-term, Mr. Jeffreys is aiming to increase revenues, and provided using the old town dump for community solar as an example. Mr. Jeffreys also informed the board of a statewide program involving eighth graders and civic duty. And rhetorically inquired about what is the appropriate age to teach someone about civic involvement. ADJOURNMENT At 10:45 a.m., Mr. Lincoln motioned to adjourn the meeting. Ms. DiGiacomo seconded. On vote, motion carried unanimously. UPCOMING MEETING SCHEDULE Tuesday, April 14, 2020 at 9:30 a.m. ======================================================================================== DOCUMENT : 2020-06-09-agenda-1908.txt BOARD : council-on-aging DATE : 2020-06-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2020-06-09-agenda-1908.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06092020-1908 ======================================================================================== ===PAGE 1=== Town of Lunenburg Council on Aging NOTICE OF MEETING Tuesday June 9, 2020 ~ 9:30AM MEETING AGENDA The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: Join Zoom Meeting https://us02web.zoom.us/j/82534882198 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: Meeting ID: 825 3488 2198 If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. CALL TO ORDER ANNOUNCEMENTS PUBLIC COMMENT MINUTES APPROVAL CURRENT BUSINESS 1. COA Re-Appointments: Cheryl Moison - Diane Nowd - Sarah Grant 2. Vote for FY21 COA Chairperson/Vice Chairperson 3. New Council on Aging Board Member Orientation 4. COA Bylaws vs. Policies & Procedures 5. Director Report  COVID 19 Report  Resignation of COA Van Driver  Town of Lunenburg Senior Tax Work-off program  Upcoming Events Tuesdays 9-10AM Coffee/Donut Drive Through Thursdays 12-1PM Brown Bag Lunch Drive Through Fridays 1-2PM Lemonade/Ice Cream Social Drive Through EAGLE HOUSE SUPPORTERS REPORT NOTICES & COMMUNICATIONS BOARD COMMENT ADJOURNMENT UPCOMING MEETING SCHEDULE Next Meeting: Meeting – Tuesday July 21, 2020 @ 9:30AM ======================================================================================== DOCUMENT : 2020-06-09-minutes-1908.txt BOARD : council-on-aging DATE : 2020-06-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2020-06-09-minutes-1908.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06092020-1908 ======================================================================================== ===PAGE 1=== Lunenburg Council on Aging Meeting Minutes June 9, 2020 CALL TO ORDER: 9:30 a.m. Chairperson Deb Lincoln read a statement concerning the Open Meeting Law, and how all public meetings in Massachusetts are legally being held remotely. This meeting was held via Zoom. Present: Director Susan Doherty, Chairperson Deb Lincoln, Jane Rabbitt, Diane Nowd, Betty DiGiacomo, Peter Lincoln, Judy Tarbell, Sarah Grant, Susan O’Sullivan Absent: John Pesenti, Cheryl Moisan, Barbara Brown GUESTS: none ANNOUNCEMENTS: MINUTES APPROVAL: Ms. DiGiacomo motioned to approve the minutes from the March 10, 2020 meeting, Mr. Lincoln seconded. On vote, motion carried unanimously. CURRENT BUSINESS: 1. COA Re-appointments: Cheryl Moisan, Diane Nowd, Sarah Grant: Ms. Lincoln reported that all three members have expressed interest in being reappointed, and two out of three have submitted their completed reappointment forms to the Office of the Board of Selectmen. Mr. Lincoln moved to recommend reappointment of Ms. Grant, Ms. Moisan, and Ms. Nowd. Ms. O’Sullivan seconded. On vote, motion carried unanimously. 2. Vote for FY21 COA Chairperson and Vice Chairperson: Mr. Lincoln moved to nominate Ms. Lincoln as chairperson and Ms. Rabbitt as chairperson, noting that the two officers are still in the process of accomplishing their goals. Ms. DiGiacomo seconded. On vote, motion carried unanimously. 3. New Council on Aging Board Member Orientation: Tabled until the council can meet in person. 4. COA Bylaws vs. Policies and Procedures: Tabled until the council can meet in person. Ms. O’Sullivan moved to resume discussion of orientation and policies and procedures until the council can meet in person. Mr. Lincoln seconded. On vote, motion carried unanimously. 5. Director’s Report:  Covid-19 Report: Ms. Doherty reported that the St. Patrick’s Day luncheon was canceled the same morning it was scheduled, and has been postponed to a date to be determined. The office staff has been delivering meals on wheels since March, and also coming into the office on alternate days to keep down any possible exposure to Covid-19. The meal site manager has also been coming in to expedite meals on wheels, and the van has been running at a limited capacity. Ms. Doherty also reported that all town employees have been required to complete a Covid-19 web seminar, and that several signs have been posted throughout the building displaying proper virus protection protocol. Ms. Doherty also reported that the Eagle House has begun hosting “Drive Through Only” programs, in which coffee and donuts are being served curbside on Tuesdays, sandwiches on Thursdays, and ice cream treats on Fridays. Patrons will not have to leave their cars, and those who are serving food and beverages will be wearing a mask and gloves. These programs are being funded by the Executive Office of Elder Affairs formula grant fund in lieu of programs missed because of cancelations due to Covid-19. Ms. Doherty also reported that the building will open toward the end of July to host ten people who reserve places for the Stronger Seniors Chair Yoga DVD. Participants will be expected to cooperate with having their temperature taken with a “no-touch” thermometer, and wearing a mask to cover their nose and mouth, as well as keeping at least six feet away from other patrons. Those who cannot wear a mask due to medical reasons will be excused. The Eagle House will also host movies on Wednesdays, and a grief support meeting once a month. Those events will be limited to ten people and Covid-19 guidelines will apply. Ms. Lincoln commented that the daily updates from the Approved unanimously by COA at their Oct. 13, 2020 meeting held via Zoom. ===PAGE 2=== Eagle House Facebook Page have been very helpful, and send a positive message to all who get to see it.  Resignation of COA Van Driver: Ms. Doherty read a letter of resignation from Paul Grunditz. Ms. Doherty said she wouldn’t be advertising the position any time soon, considering the van is only transporting people to medical and dental appointments, and to the grocery store. Only one passenger is allowed on the van at a time, and the driver must wear a mask, and gloves, and sanitize all surfaces between each stop.  Outreach Coordinator/SHINE Counselor: Ms. Doherty informed the board that Outreach Coordinator Pauline Roy is training to become a SHINE (Serving Health Insurance Needs of Everyone) Counselor. Ms. Doherty said she’s pleased that the Eagle House will have its own SHINE Counselor in house to help answer questions as they come in.  Town of Lunenburg Senior Tax Work-Off Program: Ms. Doherty reported that since most town offices have been closed it’s been challenging for participants in the program to accumulate hours.  Ms. Lincoln asked for an update on the Discovery Site, which is a program that was scheduled to take place before the pandemic, aiming to train recent retirees for volunteer positions that could utilize their professional backgrounds. Ms. Doherty responded that the Transition Navigators have been contacted and will be participating in training for the program in an online format. EAGLE HOUSE SUPPORTERS REPORT: Ms. Lincoln informed the board that the Eagle House Supporters had not met therefore there would be no report. NOTICES AND COMMUNICATIONS: none BOARD COMMENT: Mr. Lincoln inquired about the next Boston Post Cane Recipient, and the most current list indicated it is Agnes Pierce. Ms. Lincoln thanked the Eagle House staff for the ways they’ve coped with the needs of Lunenburg senior citizens in the midst of Covid-19. Ms. Doherty also thanked each employee for coming in and handling whatever tasks were thrown their way during what has proved to be a very trying time for the whole community. PUBLIC COMMENT no members of the public were present ADJOURNMENT Ms. DiGiacomo moved to adjourn the meeting, Mr. Lincoln seconded. On vote, motion carried unanimously. UPCOMING MEETING SCHEDULE July 21, 2020 at 9:30 a.m. ======================================================================================== DOCUMENT : 2020-09-08-agenda-1910.txt BOARD : council-on-aging DATE : 2020-09-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2020-09-08-agenda-1910.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09082020-1910 ======================================================================================== ===PAGE 1=== Town of Lunenburg Council on Aging NOTICE OF MEETING Tuesday September 8, 2020 ~ 9:30AM Eagle House Senior Community Center 25 Memorial Drive, Lunenburg, MA 01462 MEETING AGENDA CALL TO ORDER ANNOUNCEMENTS PUBLIC COMMENT MINUTES APPROVAL CURRENT BUSINESS 1. New Council on Aging Board Member Orientation 2. COA Bylaws vs. Policies & Procedures 3. Director Report  Director’s FY20 Report  Building Report  Town of Lunenburg Senior Tax Work-off program  Boston Post Cane  Upcoming Events 3rd Monday of the Month 1:30PM Healing Conversations Tuesdays 9-10AM Coffee/Donut Drive Through Tuesdays 1-2PM Stronger Seniors Chair Yoga Wednesdays 1PM Movie Thursdays 12-1PM Brown Bag Lunch Drive Through Fridays 1-2PM Lemonade/Ice Cream Social Drive Through Thursday BINGO 10-11AM & 1-2PM Friday September 11th 1PM Davis Bates, Story Teller SOLD OUT Friday September 25th 1PM Music Program with Dan Kirouac EAGLE HOUSE SUPPORTERS REPORT NOTICES & COMMUNICATIONS BOARD COMMENT ADJOURNMENT UPCOMING MEETING SCHEDULE Next Meeting: Meeting – Tuesday October 13, 2020 @ 9:30AM ======================================================================================== DOCUMENT : 2020-10-13-agenda-1909.txt BOARD : council-on-aging DATE : 2020-10-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/council-on-aging/2020-10-13-agenda-1909.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10132020-1909 ======================================================================================== ===PAGE 1=== Town of Lunenburg Council on Aging NOTICE OF MEETING Tuesday October 13, 2020 ~ 9:30AM MEETING AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are open by appointment only, outside the open hours of 10:00 a.m. to 2:00 p.m. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will be broadcast live through local access cable, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/85822374517 or from a telephone, dial the toll free number (888) 475-4499 and enter Meeting ID: Meeting ID: Meeting ID: 858 2237 4517 If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. CALL TO ORDER ANNOUNCEMENTS PUBLIC COMMENT MINUTES APPROVAL CURRENT BUSINESS 1. New Council on Aging Board Member Orientation 2. COA Bylaws vs. Policies & Procedures 3. Director Report  Director’s FY20 Report  Building Report  Town of Lunenburg Senior Tax Work-off program  Boston Post Cane  Upcoming Events 3rd Monday of the Month 1:30PM Healing Conversations Tuesdays 9-10AM Coffee/Donut Drive Through Tuesdays 1-2PM Stronger Seniors Chair Yoga Wednesdays 1PM Movie Thursdays 12-1PM Brown Bag Lunch Drive Through Fridays 1-2PM Fall Treat Drive Through Thursday BINGO 10-11AM & 1-2PM Friday October 23 1PM Reconstructing History & Genealogy Mom’s Word War II Letters EAGLE HOUSE SUPPORTERS REPORT NOTICES & COMMUNICATIONS BOARD COMMENT ADJOURNMENT UPCOMING MEETING SCHEDULE Next Meeting: Meeting – Tuesday November 10, 2020 @ 9:30AM