# finance-committee — 43 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2011-01-13-agenda-2361.txt BOARD : finance-committee DATE : 2011-01-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-01-13-agenda-2361.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01132011-2361 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on January 13, 2011 01/13/2011 7:00 PM Town Hall AGENDA 1. Open Meeting 2. Minutes – • Public Discussion • Review Minutes of 11/16/2010,11/30/2010 and 12/9/ 2010 3. New Communications – 4. Committee / Department Reports Capital Planning – Mike Mackin, DPW – Martha McDona ld, Library – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – Mari lyn Stokes, Service Level Team – Mark Erickson / John Male, Sewer Commission – John Male, Schools – Mike Mackin, School Regionalization – Mark Erickson 5. Old Business – • 6. Town Manager Updates – Kerry Speidel • 5 Year Financial Forecast Update • Calendar for Budget Season 7. New Business – • 8. Future agenda items – • Follow-up on Data-driven Program Management – Ames Stat / CitiStat / GMAP • Energy Cost Projections / Departmental Energy Savi ng Taskforce 9. Next Meetings – • January 27, 2011 (7:00) – Regularly Scheduled FinC om Meeting 10. Adjournment. ======================================================================================== DOCUMENT : 2011-01-13-minutes-2361.txt BOARD : finance-committee DATE : 2011-01-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-01-13-minutes-2361.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01132011-2361 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Brian Laffond, Chairman Marilyn Stokes, Vice-Chairman John Male Barbara Reynolds Martha McDonald, Secretary Mark Erickson Mike Mackin 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes January 13, 2011 Location: Present: Absent: Town Hall Brian Laffond, Martha McDonald, Barbara Reynolds, Mike Mackin, John Male, Mark Erickson Marilyn Stokes 1) Meeting called to order by the Chairman at 7:05 PM. 2) Minutes - reviewed minutes from 11/16/10, BR made motion to approve, ME seconded, all approved; reviewed minutes from 11/18/10, BR made motion to approve, MM seconded, all approved; reviewed minutes from 11/30/10, BR made motion to approve, ME seconded, all approved. 3) Communications - The Beacon; auditor newsletter distributed. 4) Committee Reports • Capital Planning - All department requests reviewed; committee prioritized the requests of $1.5M; includes $24K to outfit two new cruisers. • Schools - Budget hearing held: reduction in ARRA (stimulus) funds will add $93K of additional expense; Shirley funding down $283K; request to convert five part-time positions to full-time; $200K increase in special education tuitions; $161K health insurance increase; $32K for technology replacement; at this time, enrollment projected to be 68 fewer than current year. • Library - Conducted a survey and respondents are interested in opening four hours on Friday. • Monty Tech - Starting budget process; some students completed project to replace sidewalks in town center. • Council of Aging -John Male is FinComm representative; reported they are spending a lot of time discussing parking lot. 5) Town Manager Updates - HANDOUT: FY2012 - 2016 Financial Forecast Update. 6) Adjournment- JM made motion to adjourn at 8:10 PM, BR seconded, all approved. Minutes respectfully submitted by Martha McDonald Approved Ali tall Pallit Por RECEIVED & FILED APR 1 5 2011 LUNENBURG TOWN CLERK OFFICE Page 1 of 1 ======================================================================================== DOCUMENT : 2011-01-27-agenda-2362.txt BOARD : finance-committee DATE : 2011-01-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-01-27-agenda-2362.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01272011-2362 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on January 27, 2011 01/27/2011 7:00 PM Town Hall AGENDA 1. Open Meeting 2. Minutes – • Public Discussion • Review Minutes of January 13, 2011 3. New Communications – 4. Committee / Department Reports Capital Planning – Mike Mackin, DPW – Martha McDona ld, Library – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – Mari lyn Stokes, Service Level Team – Mark Erickson / John Male, Sewer Commission – John Male, Schools – Mike Mackin, School Regionalization – Mark Erickson 5. Old Business – • 6. Town Manager Updates – Kerry Speidel • Calendar for Budget Season • Review Governor’s roposed Budget • Review Snow & Ice expenditures to date. 7. New Business – • 8. Future agenda items – • Follow-up on Data-driven Program Management – Ames Stat / CitiStat / GMAP • Energy Cost Projections / Departmental Energy Savi ng Taskforce 9. Next Meetings – • February 10, 2011 (7:00) – Regularly Scheduled Fin Com Meeting 10. Adjournment. ======================================================================================== DOCUMENT : 2011-01-27-minutes-2362.txt BOARD : finance-committee DATE : 2011-01-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-01-27-minutes-2362.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01272011-2362 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg MAST Finance Committee: Brian Laffond, Chairman Marilyn Stokes, Vice-Chairman John Male Barbara Reynolds Martha McDonald, Secretary Mark Erickson Mike Mackin 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes January 27, 2011 RECEIVED & FILED MAR 1 4 2011 LUNENBURG TOWN CLERK OFFICE Location: Present: Town Hall Marilyn Stokes, Mark Erickson, Brian Laffond, Martha McDonald, Barbara Reynolds (arrived late), Mike Mackin (arrived late), John Male Also Present: Kerry Speidel 1) Meeting called to order by the Chairman at 7:07 PM. 2) Committee Reports • Capital Planning - HANDOUT: Capital Planning Committee Mitten Content; outlines list of requests to committee; Mitten #1, committee supports; all other items not viewed as priority or not a true capital item; may consider DPW front-end loader request of $125K to be funded by borrowing. • DPW - constant storm activity; going out to bid on building project. • Service Level Team - BL to call BOS to schedule meeting. 3) New Business • Review Snow and Ice expenditures to date - HANDOUT: Expenses as of 1.26.11; appropriation of 250K; have spent 165K with 84K remaining; all salt and sand we should need for the year has been purchased. • Proposed Schedule for FY2012 Budget Deliberations - HANDOUT - decided to move next FinComm meeting to 2.17.11 for Town Manager's budget presentation; will change schedule to reflect review of revenue and other money articles to 3.10.11 and public hearing to 3.17.11. • MDR FY2012 Local Aid Estimates - HANDOUT - Governor filed legislation that cities and towns will be required to go into GIC or otherwise have health insurance coverage equivalent in cost to GIC; we will look at GIC again but Town Manager does not think it is more cost effective for us and does not provide a better provider network; Town Manager has projected a $600K drop in state aid, Governor's current proposal would only call for a $92K drop although typically Governor's proposal will go down from here. : FY2012-2016 Financial Forecast - HANDOUT. DPW Building Committee will present to BOS on 2.8.11. 4) Adjournment - MM made motion to adjourn at 8:27 PM and MS seconded. Appursed 2/24/11 Minutes respectfully submitted by Martha McDonald Page 1 of 1 ======================================================================================== DOCUMENT : 2011-02-17-agenda-2363.txt BOARD : finance-committee DATE : 2011-02-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-02-17-agenda-2363.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02172011-2363 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on February 17, 2011 02/17/2011 7:00 PM Town Hall AGENDA 1. Open Meeting 2. Old Business – • Approval for Over-expenditure of Snow & Ice • 3. Town Manager Updates – Kerry Speidel • Preliminary FY12 Budget presentation 4. New Business – • 5. Future agenda items – • Follow-up on Data-driven Program Management – Ames Stat / CitiStat / GMAP • Energy Cost Projections / Departmental Energy Savi ng Taskforce 6. Next Meetings – • February 24, 2011 (7:00) – Regularly Scheduled Fin Com Meeting 7. Adjournment. ======================================================================================== DOCUMENT : 2011-02-17-minutes-2363.txt BOARD : finance-committee DATE : 2011-02-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-02-17-minutes-2363.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02172011-2363 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg HO, MAST Finance Committee: Brian Laffond, Chairman Marilyn Stokes, Vice-Chairman John Male Barbara Reynolds Martha McDonald, Secretary Mark Erickson Mike Mackin 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes February 17, 2011 RECEIVED & FILED MAR 1 4 2011 LUNENBURG TOWN CLERK OFFICE Location: Present: Absent: Also Present: Town Hall Marilyn Stokes, Mark Erickson, Brian Laffond, Martha McDonald (left early), Barbara Reynolds, John Male Mike Mackin Kerry Speidel, Town Council members, several members of other committees, various department heads 1) Meeting called to order by the Chairman at 7:02 PM. 2) Deficit spending for snow and ice removal KS had distributed the latest snow & ice expenditure report prior to the meeting. The report shows a budget of $250,000, expenditures of $236,528.93, in-process invoices of $30,243.85. She requested we approve deficit spending in accordance with MGL Chapter 44, Section 31D. • BR made a motion to approve the authorization allowing deficit spending for snow & ice removal, MS second. Vote to approve was unanimous. 3) Town Manager preliminary budget proposal • KS presented the preliminary budget proposal for FY2012 • The budget includes increases for public safety, public works, council on aging, library and schools. The budget does not provide funding for the recently completed DPW Road Management Plan. The budget covers contractual obligations and the salary admin plan. The budget is balanced with recurring revenue and does not draw from free cash or stabilization. • Property tax revenue increases by 4.21%. • Total revenue increases by 1.3% • Expenditures increase by 2.03%, with a focus on services, not employees. Debt service decreases by $107,000, after including the loan on the new DPW facility. KS recommends adding 1 police officer. KS recommends 2.5% increase in schools, noting this is significantly less than the superintendants recommendation, but reflects declining enrollments. • David Reif, school committee chair, said they are watching enrollment closely. He asked if health insurance costs could be taken out from the school budget, as it is from other department budgets, to spotlight these costs and show school costs more fairly. KS responded that the schools budget is required to include health insurance costs but agreed to show total town health insurance costs in the aggregate. • ME asked KS to comment on future debt service with respect to possible future borrowing for school buildings. KS noted that this would be exempt debt, so the impact is small. KS said debt service peaked in FY11 and continues to decline. She agreed to provide a longer term view for the committee. 4) Schedule for upcoming budget reviews BL reviewed the calendar for future budget reviews over the next 6 weeks 5) Adjournment - ME made motion to adjourn at 8:25 PM and BR seconded. Vote was unanimous. Approved 3/3/11 Minutes respectfully submitted by Mark Erickson Bil. Zepl n... 1.01 ======================================================================================== DOCUMENT : 2011-02-24-agenda-2364.txt BOARD : finance-committee DATE : 2011-02-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-02-24-agenda-2364.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02242011-2364 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2011-02-24-minutes-2364.txt BOARD : finance-committee DATE : 2011-02-24 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-02-24-minutes-2364.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02242011-2364 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Brian Laffond, Chairman Marilyn Stokes, Vice-Chairman John Male Barbara Reynolds Martha McDonald, Secretary Mark Erickson Mike Mackin 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes February 24, 2011 Location: Present: Town Hall Bran affond, Martha Moonald, Barbara Reynolds, Mike Mackin, ohn Male, Mark Erickson, Marily stokes, Meeting called to order by the Chairman at 7:01 PM. 2) Budget Presentations Presented: • Council on Aging - Doreen Noble, Director, Council on Aging Lascie • Montachusett Vocational Technical High School - Frank Lamas,interim Superintendent, and Tammy, Business Manager • Lunenburg Public Schools - Loxi Calmes, Superintendent of Schools 3) Minutes - reviewed minutes from 1.27.11, BR made motion to approve, MS seconded. Communications - The Beacon distributed. Committee Reports- • Sewer - working on budget; will present next week. • Service Level Team - first meeting on Monday. 6) Adjournment - MM made motion to adjourn at 9:03 PM, ME seconded, all approved. Minutes respectfully submitted by Martha McDonald APPROVED 4/14/2011 fir RECEIVED & FILED APR 15 2011 LUNENBURG TOWN CLERK OFFICE Page 1 of 1 ======================================================================================== DOCUMENT : 2011-03-03-agenda-2365.txt BOARD : finance-committee DATE : 2011-03-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-03-03-agenda-2365.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03032011-2365 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on March 03, 2011 03/03/2011 7:00 PM Town Hall AGENDA 1. Open Meeting 2. Public Discussion – 3. Review Minutes – 4. New Communications – 5. Committee / Department Reports Capital Planning – Mike Mackin, DPW – Martha McDona ld, Library – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – Mari lyn Stokes, Service Level Team – Mark Erickson / John Male, Sewer Commission – John Male, Schools – Mike Mackin, School Regionalization – Mark Erickson 6. Town Manager Updates – 7. Appointments – Preliminary Budget Discussions: 7:15 – 7:30: Library – (Amy Sadkin, Director) 7:30 – 7:45: Board of Health – (George Emond, Chai rman) 7:45 – 8:00: Sewer Commission – (Bob Ebersole, Chai rman) 8:00 – 8:30: Police Department – (Daniel Bourgeois, Chief) 8:30 – 9:00: Fire Department – (Scott Glenny, Chief ) 8. Old Business – 9. New Business – 10. Future agenda items – • Follow-up on Data-driven Program Management – Ames Stat / CitiStat / GMAP • Energy Cost Projections / Departmental Energy Savi ng Taskforce 11. Next Meetings – • March 10, 2011 (7:00) – Regularly Scheduled FinCom Meeting • March 17, 2011 (7:00) – Department Budget Discussi ons 12. Adjournment. ======================================================================================== DOCUMENT : 2011-03-03-minutes-2365.txt BOARD : finance-committee DATE : 2011-03-03 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-03-03-minutes-2365.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03032011-2365 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== • Town of Lunenburg Finance Committee: Brian Laffond, Chairman Marilyn Stokes, Vice-Chairman John Male Barbara Reynolds Martha McDonald, Secretary Mark Erickson Mike Mackin 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes March 3, 2011 RECEIVED & FILED MAR 2 5 2011 LUNENBURG TOWN CLERK OFFICE Location: Present: Town Hall Marilyn Stokes, Mark Erickson, Brian Laffond, Martha McDonald (departed early), Barbara Reynolds (arrived late), Mike Mackin, John Male 1) Meeting called to order by the Chairman at 7:06 PM 2) Public Discussion - None Review Minutes of 2/17/11 meeting. MS motioned to approve; MMCD seconded; vote unanimous 4) New Communications - None 5) Committee Reports Capital Planning - None DPW - None Public Safety - None Service Level Team - None • Sewer Commission - None School Committee - MM reported on the school committee meeting from the night before. Various ways to make budget cuts to eliminate the gap between the superintendant's recommendation and that of the Town Manager were discussed, along with the possibility of an override. No decisions were reached. • School Regionalization - None 6) Appointments - Preliminary Budget Discussions 7:10 Library Director - Amy Sadkin Ms. Sadkin presented the recommended library budget and mentioned it had been posted to the town website. ME asked about the impact of the delta from the Town Managers recommendation: it amounts to 4 hours per week. MM asked for clarification of CWMars which was provided. MS asked to consider a switch of opening on Friday for being closed on Monday. Ms. Sadkin responded Monday is a heavy homework night where Friday is not. BL asked commented about the popularity of the Kindle program and that the Town Manager's recommendation meets state grant commitments. • 7:25 Board of Health - George Emond Mr. Emond reported that the DOH budget is flat at 1 FTE, with small increase in budget to meet contract commitments. 10 minute recess 7:40 Sewer Commission - Bob Ebersole Mr. Ebersole reported a flat budget, with no increase in fees. Revenues will increase slightly from usage increases and new connections. ME asked about the $85k draw from retained earnings: it compares with $92k last year and we have a balance of $617k. Infiltration and inflow may be charged in the future and is a concern. Some engineering money this year to investigate. MM asked when Fitchburg and Leominster might change how they charge. Mr. Ebersole said he didn't know. They could change now, but may not change if we show effort to mitigate and correct I&I. JM pointed out we did not have copies and Mr. Ebersole said he would provide them. BL asked about headcount: there is no FTE, but there is some use of overtime. BL commented on the low connect fee of $300 and suggested we could look to increase it. Appicored 3/24/11 B.P.L Page 1 of 2 ===PAGE 2=== • 7:52 Police Chief - Daniel Bourgeois Chief Bourgeois said his #1 issue is staffing (plus 1 patrol officer) and to restore lost grants for things like community policing. JM commented that an FTE is not just $63,512 in salary, but also carries health insurance, retirement benefits and additional automobile expense. Chief responded that public employees are not eligible for SS, so pension is needed. And 1 additional officer is not even close to what is needed. ME asked about non-officer related increases: community policing, on-call investigator, military assignments. MM asked about retirements: 5 eligible in 5 years, although none yet have definite plans. Chief pointed out use of auxiliary police is way down due to Whalom Park and Tri Town closing and fewer private paid details. He said the new officer would be a split shift opposite the split shift traffic officer. MS asked about closing the difference from Town Manager's recommendation: it's still being worked. • 8:45 Fire Chief - Scott Glenny Chief Glenny talked about the big difference between his recommendation and that of Town Manager: currently no staffing on the weekends or after 6:00 PM weekly. JM asked about the EMT Recertification: it is combined on two lines, the stipend and the fee being separate. Recommendation is 2 people in the station overnight and weekends(per diem, not benefit eligible), both EMT and Fire certified so that appropriate first response could be provided. JM commented on the great response time. MS commented she had a fire and appreciates the need for good response. BL asked about a substation: not practical for numerous 7) Next Meetings : March 10 - aditionat department reports March 17 - Public Hearing • March 24 - tentative; may not have a quorum March 31 - tentative; review warrant articles 8) Adjournment - MM made motion to adjourn at 9:28 PM and MS seconded; vote unanimous Minutes respectfully submitted by Mark Erickson Page 2 of 2 3124/4 BPL: ======================================================================================== DOCUMENT : 2011-03-10-agenda-2366.txt BOARD : finance-committee DATE : 2011-03-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-03-10-agenda-2366.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03102011-2366 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on March 10, 2011 03/10/2011 7:00 PM Town Hall AGENDA 1. Open Meeting 2. Public Discussion – 3. Review Minutes – 4. New Communications – 5. Committee / Department Reports Capital Planning – Mike Mackin, DPW – Martha McDona ld, Library – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – Mari lyn Stokes, Service Level Team – Mark Erickson / John Male, Sewer Commission – John Male, Schools – Mike Mackin, School Regionalization – Mark Erickson 6. Town Manager Updates – Kerry Speidel 7. Appointments – Preliminary Budget Discussions: 7:15 – 7:30: Technology – (Nancy Strom, Director) 7:30 – 8:00: DPW – (Jack Rodriquenz, Director) 8:00 – 8:15: Planning – Marion Benson, (Planning Di rector) 8:15 – 9:00: General Government, Unclassified, De bt Service, Revenue, Other – Kerry Speidel, (Town Manager) 8. Old Business – 9. New Business – 10. Future agenda items – • Follow-up on Data-driven Program Management – Ames Stat / CitiStat / GMAP • Energy Cost Projections / Departmental Energy Savi ng Taskforce 11. Next Meetings – • March 17, 2011 (7:00) – Publc Hearing on FY2012 Bu dget • March 31, 2011 (7:00) – FinCom Meeting - Final vot es on Warrant Articles 12. Adjournment. ======================================================================================== DOCUMENT : 2011-03-10-minutes-2366.txt BOARD : finance-committee DATE : 2011-03-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-03-10-minutes-2366.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03102011-2366 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Brian Laffond, Chairman Marilyn Stokes, Vice-Chairman John Male Barbara Reynolds Martha McDonald, Secretary Mark Erickson Mike Mackin 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes March 10, 2011 Location: Present: Also Present: Town Hall Marilyn Stokes, Mark Erickson, Brian Laffond, Martha McDonald, Barbara Reynolds, Mike Mackin, John Male Kerry Speidel 1) Meeting called to order by the Chairman at 7:01 PM. Committee Reports Schools - Searching for reductions to meet $610K difference between Town Manager and Superintendent budgets; potential reductions under review include: • Reduce one more bus route or implement busing fee - $44K • Reduce one tutor in academic high school • Reduce a grade 8 teacher in THMS • Eliminate tutor at TC Passios • Reduce a music educator • Eliminate middle school basketball and high school golf • Reduce teacher professional development by $13K OR: • Eliminate high school Science teacher • Middle school reduction in special education • TC Passios reduction in special education • Reduce kindergarten from full-time to half-days Town Manager Updates Review Snow and Ice expenditures to date - $46,577 deficit 4) Department Budget Presentations: • Technology - Nancy Strom, Director DPW - Jack Rodriquenz, Director • Planning - Marion Benson, Director • Capital Planning - Marion Benson, Director General Government, Debt - Kerry Spiedel, Town Manager 5) Next meetings - 3.17.11 Public Hearing, 3.31.11 Regular meeting to review warrant articles 6) Adjournment - ME made motion to adjourn at 9:18 PM and MM seconded. Minutes respectfully submitted by Martha McDonald RECEIVED & FILED Approved 4/14/2011 APR 15 2011 Page 1 of 1 LUNENBURG TOWN CLERK OFFICE alor ======================================================================================== DOCUMENT : 2011-03-17-agenda-2367.txt BOARD : finance-committee DATE : 2011-03-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-03-17-agenda-2367.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03172011-2367 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING and PUBLIC HEARING on March 17, 2011 03/17/2011 7:00 PM Town Hall AGENDA 1. Open Finance Committee Meeting 2. Open Public Hearing 3. Review of Preliminary FY 2012 Budget Recommendat ion – Kerry Speidel, Town Manager 4. Public Discussion 5. Finance Committee Comments / Discussion 6. Close Public Hearing 7. Committee / Department Reports Capital Planning – Mike Mackin, DPW – Martha McDonald, Library – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – Marilyn Stokes, Schools – Mike Mackin, Schools Regionalization – Mark Erickson Service Level Team – Mark Erickson / John Male, Sewer Commission – John Male, 8. Future agenda items – • Follow-up on Data-driven Program Management – Ames Stat / CitiStat / GMAP • Energy Cost Projections / Departmental Energy Savi ng Taskforce 9. Next Meetings – • March 31, 2011 (7:00) – Regularly Scheduled FinCom Meeting 10. Adjournment. ======================================================================================== DOCUMENT : 2011-03-17-minutes-2367.txt BOARD : finance-committee DATE : 2011-03-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-03-17-minutes-2367.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03172011-2367 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Brian Laffond, Chairman Marilyn Stokes, Vice-Chairman John Male Barbara Reynolds Martha McDonald, Secretary Mark Erickson Mike Mackin 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes March 17, 2011 Location: Present: Absent: Also Present: Town Hall Brian Laffond, Martha McDonald, Barbara Reynolds, Mike Mackin, John Male, Mark Erickson Marilyn Stokes Kerry Speidel Meeting called to order by the Chairman at 7:04 PM. Open Public Hearing Finance Committee Comments/Discussion • Elimination of full day kindergarten would save $251K • Private tuition is increasing from 10 - 12 students for a cost of $750K • If freeze teacher salaries, savings of $250 - 300K 4) Public Hearing closed at 9:18 PM 5) Next meetings - 3.24.11 Budget review, 3.31.11 Regular meeting to review warrant articles 6) Adjournment - ME made motion to adjourn at 9:26 PM and MM seconded. Minutes respectfully submitted by Martha McDonald Approved 4/14/2011 RECEIVED & FILED APR 15 2011 LUNENBURG TOWN CLERK OFFICE Page 1 of 1 ======================================================================================== DOCUMENT : 2011-03-24-agenda-2368.txt BOARD : finance-committee DATE : 2011-03-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-03-24-agenda-2368.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03242011-2368 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETIN G on March 24 , 2011 03/24/2011 7:00 PM Town Hall AGENDA 1. Open Finance Committee Meeting 2. Public Discussion 3. Committee / Department Reports Capital Planning – Mike Mackin, DPW – Martha McDonald, Library – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – Marilyn Stokes, Schools – Mike Mackin, Schools Regionalization – Mark Erickson Service Level Team – Mark Erickson / John Male, Sewer Commission – John Male, 4. Town Manager Updates – Kerry Speidel, Town Manag er 5. Review of Preliminary FY 2012 Budget Recommendat ion – Kerry Speidel, Town Manager 6. Future agenda items – • Follow-up on Data-driven Program Management – Ames Stat / CitiStat / GMAP • Energy Cost Projections / Departmental Energy Savi ng Taskforce 7. Next Meetings – • March 31, 2011 (7:00) – Regularly Scheduled FinCom Meeting 8. Adjournment. ======================================================================================== DOCUMENT : 2011-03-24-minutes-2368.txt BOARD : finance-committee DATE : 2011-03-24 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-03-24-minutes-2368.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03242011-2368 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Brian Laffond, Chairman Marilyn Stokes, Vice-Chairman John Male Barbara Reynolds Martha McDonald, Secretary Mark Erickson Mike Mackin 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes March 24, 2011 Location: Present: Absent: Also Present: Town Hall Brian Laffond, Martha McDonald, Barbara Reynolds, Mike Mackin, John Male, Mark Erickson Marilyn Stokes Kerry Speidel 1) Meeting called to order by the Chairman at 7:02 PM. 2) Minutes - reviewed minutes from 3.3.11 meeting, BR made motion to accept, JM seconded, all in favor. 3) Committee Reports • Library - applied for $7500 grant called "On the Same Page" to purchase books for the program. • DPW - busy filling potholes. • Monty Tech - BR is investigating $3K higher cost over Nashoba Tech; retirement expenses are considerably higher at Monty Tech; there are some programs at Monty Tech that Nashoba Tech does not have and vice versa. • Sewer - there is a warrant article to move funds into Enterprise Fund that is related to an accounting change. 4) Town Manager Updates - HANDOUT: Snow and Ice budget now shows a $76,906 deficit • Monty Tech adjustment is the only known adjustment since the preliminary budget. • Legal expenses related to Hollis Hills questioned by a member of the public and owner of the development; town continues to spend large amount of money on this case. 6) Mike Mackin informed the Committee he has been nominated for an open position on the School Committee and would be running unopposed; not allowed to serve on Finance Committee and School Committee at the same time. 7) Adjournment -JM made motion to adjourn at 8:45 PM and MM seconded. Minutes respectfully submitted by Martha McDonald Approved RECEIVED & FILED APR 15 2011 LUNENBURG TOWN CLERK OFFICE Page 1 of 1 ======================================================================================== DOCUMENT : 2011-03-31-agenda-2369.txt BOARD : finance-committee DATE : 2011-03-31 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-03-31-agenda-2369.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03312011-2369 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on March 31, 2011 03/31/2011 7:00 PM Town Hall AGENDA 1. Open Meeting 2. Public Discussion – 3. Review Minutes – 4. New Communications – 5. Committee / Department Reports Capital Planning – Mike Mackin, DPW – Martha McDona ld, Library – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – Mari lyn Stokes, Service Level Team – Mark Erickson / John Male, Sewer Commission – John Male, Schools – Mike Mackin, School Regionalization – Mark Erickson 6. Town Manager Updates – Kerry Speidel 7. New Business – • Review Warrant Articles for Recommendations • MSBA feedback 8. Old Business – • Review Preliminary Budget and feedback from Depart ment Head discussions. 9. Future agenda items – • Follow-up on Data-driven Program Management – Ames Stat / CitiStat / GMAP • Energy Cost Projections / Departmental Energy Savi ng Taskforce 10. Next Meetings – • April 14, 2011 11. Adjournment. ======================================================================================== DOCUMENT : 2011-03-31-minutes-2369.txt BOARD : finance-committee DATE : 2011-03-31 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-03-31-minutes-2369.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03312011-2369 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Brian Laffond, Chairman Marilyn Stokes, Vice-Chairman John Male Barbara Reynolds Martha McDonald, Secretary Mark Erickson Mike Mackin 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes March 31, 2011 Location: Town Hall Present: Brian Laffond, Martha McDonald, Barbara Reynolds, Mike Mackin, John Male, Marilyn Stokes Absent: Mark Erickson Also Present: Kerry Speidel 1) Meeting called to order by the Chairman at 7:03 PM. 2) Communications - The Beacon; Planning Board hearing will be held on Leominster Road property. 3) Town Manager Updates - HANDOUTS: Tax Assessment grid updated and is also on website; pamphlet distributed on property tax valuation; health insurance reports broken out by active employees and retirees. 4) Review Warrant Articles - Special Town Meeting articles: • Article A - no numbers available yet; hope to cover snow and ice overrun in this year's budget. • Article B - expect to remove this article because no impact on Stabilization Fund. • Article C - $35.27 adjustment; need to know what this is. Annual Town Meeting articles: • Articles A through F - JM made motion to approve, MM seconds, all approved. • Article H - still in bargaining. • Article I - still in bargaining. • Article J - have not opened negotiations. • Article K- bringing to the Board next Tuesday. • Article L- JM made motion to approve in the amount of $2500, BR seconds, all approved. • Article M - solid waste/recycling still out to bid. • Article N- Sewer Department - wait on this article because numbers are not final. • Article O - skip over. • Article P - pay-as-you-throw program is out to bid. • Article Q. - Senior Center has a new van; propose setting up a revolving fund to collect any fees to use for maintenance; recommend combining two revolving funds into one. • Article R - meals tax repeal - need to listen to arguments first. • Article S - pass over; no plans to use Stabilization Fund. • Article T- MM made motion to approve, MS seconds, JM and BL opposed; BL feels it's not a good precedent to set. • Article U - the budget. • Article V - no financial impact. • Article W - zoning change; allows more commercial zoning. • Article X- zoning change; allows more commercial zoning. JM commented that we are adding a small amount of services to the Library, Council on Aging, etc. when we cannot afford any additional services; MM pointed out that there will be a reduction of services in the schools. 5) Adjournment - BR made motion to adjourn at 8:00 PM and MS seconds, all in favor. Minutes respectfully submitted by Martha McDonald 414/2011 RECEIVED & FILED APR 15 2011 Page 1 of 1 LUNENBURG TOWN ======================================================================================== DOCUMENT : 2011-04-14-agenda-2370.txt BOARD : finance-committee DATE : 2011-04-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-04-14-agenda-2370.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04142011-2370 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2011-04-14-minutes-2370.txt BOARD : finance-committee DATE : 2011-04-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-04-14-minutes-2370.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04142011-2370 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== YYAY Lunenburg Finance Committee CLERK OFFICE Minutes April 14, 2011 Location: Present: Absent: Also Present: Town Hall Brian Laffond, Martha McDonald, Barbara Reynolds, John Male, Mark Erickson Marilyn Stokes, Mike Mackin Kerry Speidel, Dave Mathews SPL 1) Meeting called to order by the Chairman at 7:02 PM. 2) Public Discussion: none 3) Review Minutes Minutes from January 13, 2011: JM moved for approval, BR second, unanimous Minutes from February 24, 2011: JM moved for approval as amended, BR second, unanimous • Minutes from March 10, 2011: JM move for approval, BR second, unanimous Minutes from March 17, 2011: BR moved for approval, JM second, unanimous • Minutes from March 24, 2011: BR moved for approval, JM second, unanimous • Minutes from March 31, 2011: BR moved for approval, JM second, unanimous 4) Communications • ATFC: May 5 workshop in Amherst: Municipal Finance/Budget 5:00-7:00 May 17 Boston Overview Legislative happenings 11:30-1:00 • May 26 Ipswich Primer Early Retirement Expense 5:00-7:00 5) Committee reports • Monty Tech: BR reported that the Monty Tech superintendants dinner was very nice. • Service level team: JM reported that discussion focused on health care costs. Schools agreed to cover the $610 difference between TM and superintendant's recommended budgets. ME said that Town Manager did a good job of outlining "what's in it for them" to open discussion of health care options to covered employees. 70% need to agree to accept. DM pointed out that use of stabilization for unemployment is underspent and may need to be re-appropriated. • School regionalization: ME reported that MSBA data is in and meeting held. Recommendation expected by July 1 to include MSBA estimates, operating costs and impact on middle school. • Sewer Commission: JM reported that the sewer commission continues to address metering, inflow & infiltration issues. 6) Town Manager Updates • House W & M met yesterday on budget. Senate voted to support budget as minimum. Estimated increase to town of $131,208. • Quinn bill: 50% from state if and when we get it, though not likely. Impact to town is $65k. Other budget impacts: snow and ice $51k, legal $90k, police injury more than expected. Need to consider stabilization again for unemployment. May defer to fall STM n...r.ro ===PAGE 2=== 8) Adjournment - ME made motion to adjourn at 9:25 PM and JM second, all in tavor. Minutes respectfully submitted by Mark Erickson Apprived b130l"' BRY ======================================================================================== DOCUMENT : 2011-04-28-agenda-2371.txt BOARD : finance-committee DATE : 2011-04-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-04-28-agenda-2371.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04282011-2371 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2011-04-28-minutes-2371.txt BOARD : finance-committee DATE : 2011-04-28 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-04-28-minutes-2371.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04282011-2371 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Lunenburg Finance Committee Minutes April 28, 2011 DRAFT BPL 6130111 AppRova 41304. Called Poi Location: Present: Absent: Also Present: Town Hall John Male Kerry Speidel Brian Laffond, Martha McDonald, Barbara Reynolds, Mike Mackin, Mark Erickson, Marilyn Stokes 1) Meeting called to order by the Chairman at 7:03 PM. 2) Public discussion - Michael Stokes, IT expert and Lunenburg resident, commented that town IT department has done a good job of setting up all the systems in town but there does not appear to be any follow-up to determine if equipment is being effectively used by trained town employees and metrics to evaluate efficiencies gained; only one teacher is trained in using smart board technology; IT purchases appear to be made with good intentions but question the effectiveness and return on town investment; also questioned full-day kindergarten and whether we are getting a good value for this investment given some data suggests full day kindergarten is not beneficial to some students over the long-term. 3) Committee Reports: • DPW - Park Division Supervisor resignation and employee on medical leave are creating personnel constraints. • Schools - gap is now $324K and school is reducing expenses to cover. 4) Old Business - Council on Aging Revolving Fund for Van - HANDOUT: Ridership estimates Doreen Noble, Director, Council on Aging and Deb Sealy, Finance Committee member for COA, discussed and answered questions related to using a revolving fund to cover operating expenses associated with a new van (value $58K) we were awarded by the DOT Mobility Assistance Program; MART is looking to sponsor the Lunenburg-owned van and MART would cover the cost of insurance and maintenance checks; the town would have to cover the cost of gas and operator's salaries; the Director, COA, will have the authority to allow the van to be used for various functions, including by different town organizations; the town warrant includes a request for a revolving fund in the amount of $5000; this fund stipulates no money is spent until funds are collected. 5) Review Warrant Articles - Special Town Meeting articles: • Article #2 - no request for use of Stabilization funds. • Article #3 - HANDOUT - additional expenses of $31K for police/fire injured personnel and $69K for snow and ice deficit would be covered by reserve fund of $50K and under run of legal expenses of $50K; ME recommends approval as outlined for $100K transfer, MM seconds, all approved. Annual Town Meeting articles: • Article #8 - Quinn Bill - no funding from the state for FY2012; our contract clearly states town will pay our 50% share only after state pays their share; a case currently in litigation argues if you have accepted the Quinn Bill, you are liable for the entire amount and the state's portion represents a reimbursement (case is under appeal); our union is not interested in working with us most likely because their state representation has advised them against it; we are asking town meeting to rescind the Quinn Bill and replace with an educational fund equal to 50%; the state unreimbursed portion is equal to $65K; ME recommends motion to approve, MS seconds, all in favor. • Article #9 - Police contract - negotiations will not be complete. • Article #11 - Administrative personnel contract - not finalized. • Article #13 - Recycling Program Enterprise Fund. • Article #14 - Sewer Enterprise Fund - questioned the need for clerical help for the Business Manager and the high amount of overtime. Page 1 of 2 ===PAGE 2=== Page 2 of 2 6/30/11 Bi Rafie ======================================================================================== DOCUMENT : 2011-05-07-agenda-2372.txt BOARD : finance-committee DATE : 2011-05-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-05-07-agenda-2372.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05072011-2372 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2011-05-07-minutes-2372.txt BOARD : finance-committee DATE : 2011-05-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-05-07-minutes-2372.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05072011-2372 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Brian Laffond, Chairman Marilyn Stokes, Vice-Chairman John Male Barbara Reynolds Martha McDonald, Secretary Mark Erickson Mike Mackin Lunenburg Finance Committee Minutes May 7, 2011 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Markuchton 8/11/11 Location: Present: LHS Cafeteria Brian Laffond, Martha McDonald, Barbara Reynolds, Mike Mackin, John Male, Marilyn Stokes, Mark Erickson 1) Meeting called to order by the Chairman at 8:10 AM. 2) Review and discussion of remaining warrant articles and Special Town Meeting articles: • #11 - ME recommends approval at 0/.5/1%; MS seconds; all approved. #13 - MM made motion to approve; MS seconds; all approved. #14 - ME made motion to amend draw from Retained Earnings to $65,490.55 (reduction of $20K); MM seconds; all approved. • #15 - new vendor, Casella, with 10 year contract - MS recommends approval; JM seconds; all approved. #16 - pass over. #17 - pass over. #18 - pass over. JM commented that we are adding a small amount of services to the Library, Council on Aging, etc. when we cannot afford any additional services; MM pointed out that there will be a reduction of services in the schools. 3) Motion to adjourn by BR at 8:43 AM; MM seconds; all approved. Minutes respectfully submitted by Martha McDonald RECEIVED & FILED AUG 2 6 2011 LUNENBURG TOWN CLERK OFFICE Page 1 of 1 ======================================================================================== DOCUMENT : 2011-06-30-agenda-2373.txt BOARD : finance-committee DATE : 2011-06-30 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-06-30-agenda-2373.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06302011-2373 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on June 30, 2011 06/30/2011 7:00 PM Town Hall AGENDA 1. Open Meeting 2. Public Discussion – 3. Review Minutes – 4. New Communications – 5. Committee / Department Reports Capital Planning – TBD, DPW – Martha McDonald, Lib rary – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – Mari lyn Stokes, Service Level Team – Mark Erickson / John Male, Sewer Commission – John Male, Schools – TBD, School Regionalization – Mark Erickson 6. Town Manager Updates – Kerry Speidel 7. New Business – • Budget Transfers for FY11 • Review Warrant Article for Special Town Meeting – Recommendations 8. Old Business – 9. Future agenda items – • Follow-up on Data-driven Program Management – Ames Stat / CitiStat / GMAP • Energy Cost Projections / Departmental Energy Savi ng Taskforce 10. Next Meetings – • July 14, 2011 – Regularly Scheduled Meeting – 7:00 p.m. – Lunenburg Town Hall • July 14, 2011 – Public Hearing Lunenburg Town Ha ll o DPW Building Committee • July 19, 2011 – 7:00 p.m – Special Town Meeting – Lunenburg High School Café 11. Adjournment. ======================================================================================== DOCUMENT : 2011-06-30-minutes-2373.txt BOARD : finance-committee DATE : 2011-06-30 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-06-30-minutes-2373.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06302011-2373 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Brian Laffond, Chairman Marilyn Stokes, Vice Chair John Male Barbara Reynolds Martha McDonald, Secretary Mark Erickson 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes June 30, 2011 wakruchem 8/11/11 Location: Town Hall Present: Brian Laffond, Marilyn Stokes, Barbara Reynolds, Mark Erickson Absent: John Male, Martha McDonald Also Present: Kerry Speidel RECEIVED & FILED AUG 2 6 2011 1) Meeting called to order by the Chairman at 7:04 PM. LUNENBURG TOWN 2) Public Discussion CLERK OFFICE • ME asked about the LFC appointing committee meeting on July 7. BL and MS terms have expired and MM is now on school committee. BL is up for reappointment and may have one other candidate. 3) Meeting Minutes • Minutes from 4/14/2011; BR moved for approval, ME second, unanimous. • Minutes from 4/25/2011: BR moved for approval, BL second, unanimous. 4) Communications - BL made several documents available Municipal Finance and Taxation Laws, Municipal Advocate, Beacon May, June • Planning Board Notices from 5/23 and 6/14 • Public Hearing notice for 7/14 DPW STM warrant. BL stated that a public hearing is needed for any and all items appearing on a warrant with financial impact and requires a newspaper announcement 5) Committee Reports • Monty Tech: BR said a new superintendent has been appointed and that MT is participating in a space shuttle experiment on tooth decay. • Regional Schools: ME reported that a recommendation is expected by end of summer 6) New Business • KS presented a list of Chapter 44 - 33b transfers for approval. MS moved for approval, BR second, unanimous. • KS distributed copies of the annual budget as appropriated. 7) Town Manager Updates • Eagle Heights Senior Housing: application submitted; hope to hear by Sep on status of Sec 202 grant. • Summer Street analysis underway, to be complete end of Aug. Next steps are BOS review, then public hearings. • Jones House approved for sale at minimum bid of $80,000. No bids received. Will rebid this fall with same restrictions but no minimum. • MART Bus subsidy caused confusion. MART will replace the existing van with a new, larger van and operate as now. An older van may be sold to the town for $1 and COA may run a pilot to gauge additional use. • Vacant Main Street Gas Station: DEP wants to clean the property but needs property owner permission; he refuses. Legislation being proposed to bypass property owner approval. • Warrant for STM: DPW facility renovation over budget. Plans modified and rebid but still $200k short. Impact of financing this would be roughly $15,000 over 15 years. 8) The committee thanked Marilyn Stokes for her contributions to the committee. 9) Next meetings • July 14 - Public Hearing on DPW warrant Town Hall 7 PM 10) Adjournment - ME made motion to adjourn at 9:01 PM, MS second, unanimous. Minutes respectfully submitted by Mark Erickson ======================================================================================== DOCUMENT : 2011-07-14-agenda-2351.txt BOARD : finance-committee DATE : 2011-07-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-07-14-agenda-2351.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07142011-2351 ======================================================================================== ===PAGE 1=== Town of Lunenburg Town of Lunenburg Town of Lunenburg Town of Lunenburg NOTICE OF PUBLIC HEARING The Finance Committee will hold a Public Hearing on Thursday, July 14, 2011 at 7:00 PM in the Bilotta Meeting Room at Town Hall, 17 Main S treet, Lunenburg MA to consider the financial impact following warrant article on the July 18, 2011 Special Town Meeting Warrant. Brian Laffond, Chair Finance Committee 978 978 978 978-- --582 582 582 582-- --4144, FAX 978 4144, FAX 978 4144, FAX 978 4144, FAX 978-- --582 582 582 582-- --4148 4148 4148 4148 Office Hours Office Hours Office Hours Office Hours Mon,Wed,Thu. 8 Mon,Wed,Thu. 8 Mon,Wed,Thu. 8 Mon,Wed,Thu. 8:00 :00 :00 :00 AM AM AM AM -- -- 44 44:00 :00 :00 :00 PM PM PM PM Tues. 8 Tues. 8 Tues. 8 Tues. 8:00 :00 :00 :00 AM AM AM AM -- -- 6:30 6:30 6:30 6:30 PM PM PM PM Fri. Fri. Fri. Fri. 88 88:00 :00 :00 :00 AM AM AM AM -- --11 112:30 2:30 2:30 2:30 PM PM PM PM Kerry A. Speidel Town Manager Laura Williams Chief Admin. Asst. BOARD OF SELE BOARD OF SELE BOARD OF SELE BOARD OF SELE CTMEN CTMEN CTMEN CTMEN 17 Main Street 17 Main Street 17 Main Street 17 Main Street PP PP O Box 135 O Box 135 O Box 135 O Box 135 Lunenburg MA 01462 Lunenburg MA 01462 Lunenburg MA 01462 Lunenburg MA 01462-- --0135 0135 0135 0135 David J. Matthews David J. Matthews David J. Matthews David J. Matthews, Chairman , Chairman , Chairman , Chairman Thomas A. Alonzo Thomas A. Alonzo Thomas A. Alonzo Thomas A. Alonzo, Vice , Vice , Vice , Vice-- --Chairman Chairman Chairman Chairman Carl “Ernie” Sund Carl “Ernie” Sund Carl “Ernie” Sund Carl “Ernie” Sund, Clerk , Clerk , Clerk , Clerk Steven M. deBettencourt Steven M. deBettencourt Steven M. deBettencourt Steven M. deBettencourt, , , , Mbr. Mbr. Mbr. Mbr. Paula Bertram Paula Bertram Paula Bertram Paula Bertram, Mbr. , Mbr. , Mbr. , Mbr. ======================================================================================== DOCUMENT : 2011-07-14-minutes-2351.txt BOARD : finance-committee DATE : 2011-07-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-07-14-minutes-2351.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07142011-2351 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg • Finance Committee: Brian Laffond, Chairman John Male Barbara Reynolds Martha McDonald, Secretary •Mike Mackin MARK ERICKSON Lunenburg Finance Committee Minutes July 14, 2011 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Wallacher 8/11/11 RECEIVED & FILED AUG 2 6 2011 LUNENBURG TOWN CLERK OFFICE Location: Present: Absent: Also Present: Town Hall Brian Laffond, Martha McDonald, Barbara Reynolds, Mark Erickson John Male Kerry Speidel 1) Meeting called to order by the Chairman at 7:00 PM. 2) Open Public Meeting -Presentation of Article 3, DPW Facility Study Proposal • HK Architects of Groton estimated the project costs at $1.1M • Bids came in at $1.4M • Came up with alternative designs to bring costs down • Separating buildings saves $250K in septic and electrical costs • Additional costs of DPW project per year is $23.5K for 15 years at 4% interest. • Public Hearing closed at 7:35 PM. 3) Reorganize Finance Committee for FY2012 • Mark Erickson nominated for Chairman by BL; seconded by BR. • Brian Laffond nominated for Vice-Chairman by BR; seconded by MM. • Martha McDonald nominated for Secretary by BR; seconded by BL. 4) Old Business - Review Warrant Article for Special Town Meeting BL recommended paying off additional $200,000 as soon as possible to avoid conflict with future school loans; BL moves to recommend approval of Article 1 and BR seconds the motion. 5) Reassign Finance Committee members to town boards Capital Planning - Brian Laffond • DPW - Martha McDonald Library - Barbara Reynolds Monty Tech - Barbara Reynolds Public Safety - open Sewer - John Male School - open School Regionalization - Mark Erickson School Reconfiguration - Brian Laffond 6) New Communications • ME visited new town website (www.lunenburgma.gov) but Finance Committee page was missing; it is on the site map and needs to be developed. 7) Town Manager Updates • Governor signed FY12 budget on Monday; no changes from what we voted on in the budget; health reform section approved; says if you have PEC, can't implement changes until end of committee term (i.e. 2014 in Lunenburg). 8) Future Agenda Items • Performance measures will be put in the budget; review at appropriate time. Energy Saving Taskforce - all types of energy reviews have been conducted by John Londa; will ask for this data to be summarized. Page 1 of 2 ===PAGE 2=== Pavement Management Plan - reschedule when Kerry and Jack are both here. 9) Next meeting - July 18 - special Town Meeting - LHS 7 PM The Finance Committee members would like to thank Marilyn Stokes and Mike Mackin for their work on the Finance Committee. 10) Adjournment - BL made motion to adjourn at 8:20 PM and BR seconds, all in favor. Minutes respectfully submitted by Martha McDonald ======================================================================================== DOCUMENT : 2011-08-11-agenda-2352.txt BOARD : finance-committee DATE : 2011-08-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-08-11-agenda-2352.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08112011-2352 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on August 11, 2011 08/11/2011 7:00 PM Town Hall AGENDA 1. Open Meeting 2. Communications – • Public Discussion • New Communications 3. Review Minutes – May 7, 2011, June 30, 2011, Jul y 14, 2011 4. Committee / Department Assignments for FY2012 5. Committee / Department Reports Capital Planning – Brian Laffond, DPW – Martha McDo nald, Library – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – TBD, Regional Dispatch – TBD, Service Level Team – Mark Erickson / John Male, Sewer Commi ssion – John Male, Schools – TBD, School Regionalization – Mark Erickson, School Reconfiguration – Brian Laffond / Barbara Reynolds 6. New Business – 7. Future agenda items – • Performance Measurement Program Recommendations – AmesStat / CitiStat / GMAP • Green Energy Taskforce Report • Pavement Management Plan – September 8, 2011 8. Next Meetings – • August 25, 2011 – 7:00 p.m – Regularly Scheduled Meeting – Lunenburg Town Hall • September 8, 2011 – 7:00 p.m – Regularly Scheduled Meeting – Lunenburg Town Hall 9. Adjournment ======================================================================================== DOCUMENT : 2011-08-11-minutes-2352.txt BOARD : finance-committee DATE : 2011-08-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-08-11-minutes-2352.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08112011-2352 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Mark Erickson, Chairman Brian Laffond, Vice-Chairman Martha McDonald, Secretary Barbara Reynolds John Male 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes Aves 1, 201 Mack tuden 9/8/11 Location: Present: Absent: Town Hall Brian Laffond, Martha McDonald, Barbara Reynolds, Mark Erickson John Male 1) Meeting called to order by the Chairman at 7:10 PM. 2) Communications - FinComm mailbox has been moved; BR will investigate where it is located. 3) Review minutes • BR made motion to approve minutes from 5/7 meeting; BL seconded; all approved. • Motion made by BL to approve 6/30 meeting minutes as amended; seconded by BR; all approved. • Motion made by BR to approve 7/14 meeting minutes as amended; seconded by BL; all approved. 4) Committee assignments Two committees are currently on hold; question whether we will need representation on regional dispatch committee. 5) Committee/Department Reports • Capital Planning - HANDOUT - Marion Benson letter outlining CPC schedule timeline and packet for FY2013 • DPW - Need update • Library - Barbara Reynolds • Monty Tech - new principal named • Service Level - Dave Matthews will address future of team with BOS; FinComm agrees that having service levels and establishing now before budget season would be good idea • School Regionalization - North Middlesex representatives appear to be reluctant to add Lunenburg to existing district; North Middlesex has meeting on 8/22 to decide whether to continue or drop proposal. 6) New Business - none 7) Future agenda items Pavement Management Plan presentation - tentative 9/8 Green Energy Taskforce - ask Town Manager to schedule review with John Londa, Facilities Manager Next meeting - August 25 - Town Manager will not attend 9) Adjournment - BR made motion to adjourn at 8:42 PM and BL seconds, all in favor. Minutes respecifuliy submitted by Martha VicDonald RECEIVED & FILED SEP 0 9 2011 LUNENBURG TOWN CLERK OFFICE Page 1 of 1 ===PAGE 2=== CAPITAL PLANNING COMMITTEE Lunenburg, Massachusetts 17 Main Street P.O. Box 135 Lunenburg, MA 01462 Marion M. Benson, Chair Carl Sund, Mbr. Colleen Shapiro, Mbr. rian Laffond, Mbi laine Murphy, Mb Date: To: All Department Heads From: Marion M. Benson, Chair CPC Schedule timeline is as follows: CPC packet sent to Dept. Heads Sept. 1, 2011 All Capital Request forms return due date Sept. 30, 2011 for Five Year Plan, FY 13 Requests, & Inventory Sheet Town Manager pre-review Oct. 1, to Oct. 14, 2011 CPC review and interviews Oct. 14, to Dec. 1, 2011 Prioritization and preparation of FY plan Dec. 1, to Dec. 31, 2011 Note: Only Inventory, Five Year Plan and Form B due Sept. 30, 2011 The CPC packet for FY2013 contains the following Capital Planning Criteria Inventory Worksheet Five Year Plan Form Form B Request Form FY2013 Form C Notification Form for Capital purchases from FY2013 Capital Plan Form D Emergency Request Form Form E Notification Form for Capital Purchase from Operating Budget (over $10,000) Note: Every department must submit an Inventory and Five Year Plan. Even though you may not have an FY13 request, return the FY13 Form B with above by noting there is no request. The Goal of Capital Planning is to provide a means of planning for necessary expenditures, maintenance and/or improvements of the capital assets and infrastructure of the Town. All items with a cost equal to, or greater than $10,000.00, shall be included on the FY Capital Plan. Groups of items of same use which together the cost is equal to or greater than $10,000.00 shall be included on the FY Capital Plan. 1 ===PAGE 3=== Initial purchase of a group of items to establish a new program or new use shall be in the Capital Plan, with sustaining future purchases to be handled through the departmental operating budget. All items with useful life of over three years costing more than $10,000.00 shall be included on the FY Capital Plan. All vehicles which will be registered to operate on roadways shall be on the FY Capital Plan. All equipment, rolling or stationary, (or groups of same-ex: lawn maintenance equipment) cost equal to or greater than $10,000.00 shall be on the FY Capital Plan. All technology and communication items shall be submitted to the Technology Department, who in turn, will include these items in its Form B submittal (this includes all telephones, computers, servers, fax machines, copiers). All above items under Town Departments should be included in the FY Capital Plan and all above items under the School Department shall be in the school budget. Each submittal of each item to the Capital Planning Committee, or to the Technology Department, shall include a financial impact statement as to the departmental operating budget (See Form B). Each submittal of each item to the Capital Planning Committee shall include an anticipated maintenance schedule. The CPC will review all requests by the Criteria which indicates that each request must address the health and safety of citizens and property, maintenance of operation, requirements of Federal, State and Local Laws and Regulations, improvement of infrastructure and improvement of productivity. Forms C, D, and E are for your use throughout the year. Form C is for recordkeeping so CPC can know when an item has been purchased and such knowledge assists in maintaining the current balances in the Capital Budget. Form D is the process for emergency requests. Emergencies can occur; however, each Department should anticipate the age, needs and condition of their equipment. Items should be requested on your Form B's before they become emergencies. Form E is when a capital item is taken out of the operating budget, grant monies, etc. This is for recordkeeping for Capital Planning, noting that the item has been secured by other financial means. Capplan/procedures/plan and process 2 ======================================================================================== DOCUMENT : 2011-08-25-agenda-2353.txt BOARD : finance-committee DATE : 2011-08-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-08-25-agenda-2353.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08252011-2353 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on August 25, 2011 08/25/2011 7:00 PM Town Hall AGENDA 1. Open Meeting 2. Communications – • Public Discussion • New Communications 3. Review Minutes – August 11, 2011 4. Committee / Department Reports Capital Planning – Brian Laffond, DPW – Martha McDo nald, Library – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – TBD, Regional Dispatch – TBD, Service Level Team – Mark Erickson / John Male, Sewer Commi ssion – John Male, Schools – TBD, School Regionalization – Mark Erickson, School Reconfiguration – Brian Laffond / Barbara Reynolds 5. New Business – • Town Accountant update (pending availability) • Town Manager update (brief written report) 6. Future agenda items – • Green Energy Taskforce Report - TBD • Pavement Management Plan – TBD 7. Next Meetings – • September 8, 2011 – 6:00 p.m – Regional Dispatch w orkshop with BOS – Lunenburg Town Hall • September 8, 2011 – 7:30 p.m – Regularly Scheduled Meeting – Lunenburg Town Hall 8. Adjournment ======================================================================================== DOCUMENT : 2011-08-25-minutes-2353.txt BOARD : finance-committee DATE : 2011-08-25 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-08-25-minutes-2353.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08252011-2353 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Mark Erickson, Chairman Brian Laffond, Vice-Chairman Martha McDonald, Secretary Barbara Reynolds John Male 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes 9/8/11 Location: Present: Absent: Town Hall John Male Brian Laffond, Martha McDonald, Barbara Reynolds, Mark Erickson 1) Meeting called to order by the Chairman at 7:03 PM. 2) Communications - none 3) Review minutes - none 4) Committee Reports • Capital Planning - FY2013 schedules have gone out - HANDOUT • DPW - HANDOUTS - updates from Town Manager and DPW Director outlining demolition of present building underway • Monty Tech - meeting September 7 • Regional Dispatch - workshop scheduled for September 8 at 6 pm • Service Level Team - ME sent note to Dave Matthews (BOS) and are in the process of reconvening team; looking at schedules to determine the best night • School Regionalization - ME attended recent North Middlesex Regional School District meeting; Committee chair made following comments about adding Lunenburg: student numbers would increase, little future opportunity for cost-cutting because both schools have already had deep cuts, trying to bring schools on equal footing would be costly; tabled their vote until additional modeling could be done; Lunenburg Regional Planning Committee has withdrawn merger proposal to MSBA Review Board. • School Reconfiguration Committee will now probably take on new urgency since regionalizing is off the table; ask Dave Rief about the committee. 5) New Business • Town Accountant update will be available at the end of the month • Town Manager update submitted in HANDOUT • One candidate submitted for Fin Comm - Robert Alario 6) Future agenda items • Pavement Management Plan presentation - scheduled for 9/22 • Green Energy Taskforce - presented to BOS last Tuesday; will discuss dates to present to FinComm • Requesting information on how Sewer Committee has reorganized since Town Meeting; a report to the Town Manager would be satisfactory • ME would like a master fiscal calendar to show when all activities occur; i.e. town Meetings, warrant articles due, etc. • BR requested an update on the Town Hall renovations and cost incurred vs. budget 7) Next meeting - September 8 - ask for Accountant report 8) Adjournment - BL made motion to adjourn at 7:50 PM and BR seconds, all in favor. RECEIVED & FILED Minutes respectfully submitted by Martha McDonald SEP 0 9 2011 LUNENBURG TOWN CLERK OFFICEOrI ===PAGE 2=== CAPITAL PLANNING COMMITTEE Lunenburg, Massachusetts BURG 17 Main Street .O. Box 13: unenburg, MA 0146 Marion M. Benson, Chair Carl Sund, Mbr. Colleen Shapiro, Mibr. Brian Laffond, Mbr: Elaine Murphy, Mbr. DIS Date: To: All Department Heads From: Marion M. Benson, Chair CPC Schedule timeline is as follows: CPC packet sent to Dept. Heads Sept. 1, 2011 All Capital Request forms return due date Sept. 30, 2011 for Five Year Plan, FY 13 Requests, & Inventory Sheet Town Manager pre-review Oct. 1, to Oct. 14, 2011 CPC review and interviews Oct. 14, to Dec. 1, 2011 Prioritization and preparation of FY plan Dec. 1, to Dec. 31, 2011 Note: Only Inventory, Five Year Plan and Form B due Sept. 30, 2011 The CPC packet for FY2013 contains the following Capital Planning Criteria Inventory Worksheet Five Year Plan Form Form B Request Form FY2013. Form C Notification Form for Capital purchases from FY2013 Capital Plan Form D Emergency Request Form Form E Notification Form for Capital Purchase from Operating Budget (over $10,000) Note: Every department must submit an Inventory and Five Year Plan. Even though you may not have an FY13 request, return the FY13 Form B with above by noting there is no request. The Goal of Capital Planning is to provide a means of planning for necessary expenditures, maintenance and/or improvements of the capital assets and infrastructure of the Town. All items with a cost equal to, or greater than $10,000.00, shall be included on the FY Capital Plan. Groups of items of same use which together the cost is equal to or greater than $10,000.00 shall be included on the FY Capital Plan. 1 ===PAGE 3=== Initial purchase of a group of items to establish a new program or new use shall be in the Capital Plan, with sustaining future purchases to be handled through the departmental operating budget. All items with useful life of over three years costing more than $10,000.00 shall be included on the FY Capital Plan. All vehicles which will be registered to operate on roadways shall be on the FY Capital Plan. All equipment, rolling or stationary, (or groups of same-ex: lawn maintenance equipment) cost equal to or greater than $10,000.00 shall be on the FY Capital Plan. All technology and communication items shall be submitted to the Technology Department, who in turn, will include these items in its Form B submittal (this includes all telephones, computers, servers, fax machines, copiers). All above items under Town Departments should be included in the FY Capital Plan and all above items under the School Department shall be in the school budget. Each submittal of each item to the Capital Planning Committee, or to the Technology Department, shall include a financial impact statement as to the departmental operating budget (See Form B). Each submittal of each item to the Capital Planning Committee shall include an anticipated maintenance schedule. The CPC will review all requests by the Criteria which indicates that each request must address the health and safety of citizens and property, maintenance of operation, requirements of Federal, State and Local Laws and Regulations, improvement of infrastructure and improvement of productivity. Forms C, D, and E are for your use throughout the year. Form C is for recordkeeping so CPC can know when an item has been purchased and such knowledge assists in maintaining the current balances in the Capital Budget. Form D is the process for emergency requests. Emergencies can occur; however, each Department should anticipate the age, needs and condition of their equipment. Items should be requested on your Form B's before they become emergencies. the phoned mens?! Form E is when a capital item is taken out of the operating budget, grant monies, etc. This is for recordkeeping for Capital Planning, noting that the item has been secured by Capplan/procedures/plan and process 2 ===PAGE 4=== Mark Erickson From: Sent: To: Cc: Subject: Attachments: Kerry Speidel [kspeidel@lunenburgonline.com] Wednesday, August 24, 2011 9:22 AM Barbara Reynolds; Brian Laffond; John Male; Mark Erickson; Martha McDonald kspeidel@lunenburgonline.com RE: Finance Committee Meeting Notification and Agenda - August 25, 2011 Plan and Process.doc All, I am unavailable for tomorrow evening's meeting, but wanted to provide you with some updates. We will be distributing the FY11 Close Out report on 8/31/11. 2. The DPW project is underway. Demolition began this week. The Building Official issued two permits for the project- one for the renovation and one for the new building. This was necessary, because the new building was required to go through the Planning Board's Development Review Process. Unfortunately, this was not called to our attention until 2 weeks ago. The separation of the project from one building to two buildings kicked in this requirement. In any event, the project is fully underway. 3. The Capital Planning Committee has finalized their schedule for the CIPC. I've attached a copy of the memo that will be distributed to all departments on or before 9/1. I'm in the process of drafting the budget calendar for the FY13 Budget Process. I'll have that for review at your next meeting. 4. The property located at 925 Mass Ave is an abandoned gas station. There are 3 underground storage tanks, each containing some amount of fuel. The tanks have reached their maximum useful lives and there is reason to believe that one or more could leak at any time. The property owner does not have the financial means to have the tanks pumped, nor does he feel responsible for the potential hazard. The Town has attempted to work with the property owner and DEP to get the work done. Most recently, we had obtained DEP funding for the property owner to have the work done, however, the property owner had to provide DEP permission to do the work, which he would not do for a number of reasons. We have recently determined that the Fire Chief has the authority to enter the property and cause the work to be done. The cost of the work can then be liened to the property. We estimate the cost of this work at $5k. The work has been scheduled for 8/30/11. We do not have this budgeted in any particular place. We would like to present this to you as a potential Reserve Fund expense and will do so at your next meeting. At that time, we will know the exact cost of the work. 5. As mentioned below, the BOS will have a Work Session 6:00 p.m. on 9/8 to review the proposal for Regionalized Dispatch. We will be sending out a packet next week. If you are able, we would appreciate your attendance at this meeting. Please let me know if you have any questions. Kerry From: mark@pinnacleit.us [mailto: mark@pinnacleit.us] Sent: Tuesday, August 23, 2011 3:23 PM To: Brian Laffond; Barbara Reynolds; Martha McDonald; John Male Cc: tomalonzo@verizon.net; amyfha@verizon.net; Idouglas@lunenburgonline.com; kspeidel@lunenburgonline.com; kherrick@lunenburgonline.com; david.reif@astrazeneca.com; sdebettencourt@lunenburgonline.com; chuckamaral@gmail.com; ernie@pfpgo.com; dgink@verizon.net; davenavl@aol.com; kbrochu@lunenburgonline.com Subject: Finance Committee Meeting Notification and Agenda - August 25, 2011 Here is the meeting notice and agenda for the Lunenburg Finance Committee Meeting of August 25, 2011. 1 ===PAGE 5=== We are not planning to televise this week's meeting. Note that we are planning a workshop with the BOS on September 8 at 6:00 PM to discuss the regional dispatch service and will start our regularly scheduled meeting that evening at 7:30 PM. Please let me know if you have any questions or feedback. Regards, Mark ======================================================================================== DOCUMENT : 2011-09-08-agenda-2354.txt BOARD : finance-committee DATE : 2011-09-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-09-08-agenda-2354.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09082011-2354 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on September 8, 2011 09/08/2011 6:00 PM Public Safety Building 7:30 PM Town Hall AGENDA 1. Open Meeting 2. Review Regional Dispatch Proposal (joint with Se lect Board) 3. Brief Adjournment 4. Reopen Meeting at Town Hall 5. Communications – • Public Discussion • New Communications 6. Review Minutes – 08/11/2011, 08/25/2011 7. Committee / Department Reports Capital Planning – Brian Laffond, DPW – Martha McDo nald, Library – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – TBD, Regional Dispatch – TBD, Service Level Team – Mark Erickson / John Male, Sewer Commi ssion – John Male, Schools – TBD, School Regionalization – Mark Erickson, School Reconfiguration – Brian Laffond / Barbara Reynolds 8. New Business – • FY11 end of year close • Town Manager update 9. Future agenda items – • Green Energy Taskforce Report - TBD • Pavement Management Plan – TBD 10. Next Meetings – • September 22, 2011 – 7:00 p.m – Regularly Schedule d Meeting – Lunenburg Town Hall 11. Adjournment ======================================================================================== DOCUMENT : 2011-09-08-minutes-2354.txt BOARD : finance-committee DATE : 2011-09-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-09-08-minutes-2354.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09082011-2354 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Mark Erickson, Chairman Brian Laffond, Vice-Chairman Martha McDonald, Secretary Barbara Reynolds John Male 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes September 8, 2011 Location: Present: Absent: Also Present: Town Hall Brian Laffond, Martha McDonald, Mark Erickson, John Male Barbara Reynolds Kerry Speidel NOV - 8 2011 LUNENBURG TOWN CLERK OFFICE NOTE: Lunenburg Finance Committee and Board of Selectmen attended presentation on Regional Dispatch Proposal starting at 6 pm in the Public Safety Building 1) Meeting called to order by the Chairman at 8:14 PM 2) Review regional dispatch proposal - BL noted we need additional information, particularly savings data; KS pointed out costs will increase due to new regulations and added call volume; KS noted other communities have difficulty hiring dispatchers so our dispatchers should not have trouble securing regional positions; our dispatch staff is unionized but it is a management decision whether to have dispatch on-site or not; BL had a few questions for KS about the language in the Inner-Municipal Agreement and he gave KS a marked up copy; on Thursday, October 6 we will relook at additional data on regional dispatch (look at current costs, Lunenburg adding a second dispatcher, regionalizing with two dispatchers and regionalizing with three dispatchers) 3) Communications - Association of Town Finance Committee Members annual meeting on October 15 in Franklin, MA 4) Minutes • Reviewed minutes from 8.11.11 meeting; BL moves we accept minutes, MM seconds, all approved • Reviewed minutes from 8.25.11 meeting; BL. moves we accept minutes as submitted, MM seconds, all approved 5) Committee Reports • Regional Dispatch - remove from Committee Report list • Service Level Team - tentatively scheduled to meet next week but waiting to hear from Schools • School Regionalization - members appeared at last BOS meeting and stated Lunenburg agreed to withdraw regionalization proposal with North Middlesex School Department; current committee will be issuing a report for MSBA; discussed who empowers this committee and what is their charter; stated that this committee would possibly look at pulling Lunenburg students out of Monty Tech and consider joining Nashoba Valley Technical • Reconfiguration Committee - expanded to include two additional parents • Council on Aging - JM questioned whether he is still the FinCom representative 6) New Business • FY11 end of year close not yet fully completed but is near; KS recommended some changes to the process to slow things down in June to better be able to close more timely in the future • Hurricane Irene - spent $12.6K for the storm, primarily for overtime for staff called in; Emergency Operation Center open from 6 am to 4:30 pm the day of the storm; 75% of expenditures will be reimbursed due to state of emergency; UNITIL had 10 crews in town; everything worked very smoothly Ice Storm - 12.5% reimbursement is back in governor's budget ($120K); needs to go through House and Senate Mass Avenue Gas Station - abandoned property with taxes owed and mortgage including underground tanks containing some fuel; Town has authority to drain tanks; Clean Harbor scheduled tomorrow to pump and dispose of gas in tanks at a cost of $5K; KS will ask to pay for this out of the reserve no...r.an ===PAGE 2=== • Police Injured-On-Duty Insurance - cost has increased from $25K to $75K annually due to our losses; few companies carry this line of insurance coverage • DPW Project - load-bearing structure not identified on plan and requires change order of $26K to add some load- bearing walls; money will come out of established project contingency funds; expect a reduction in the cost of the doors that are currently out for rebid • Street Paving - will finish both ends of Lancaster Avenue and New West Townsend Road • JM requested updated projection on debt service levels • Summer Street Project - Senator Flanagan committed to make amendment to have 20% design costs in grant plan 7) Next meeting - September 22 with Pavement Management Plan presented and draft of annual calendar 8) Adjournment - JM made motion to adjourn at 9:35 pm, BL seconded, all approved Minutes respectfully submitted by Martha McDonald ======================================================================================== DOCUMENT : 2011-09-22-agenda-2355.txt BOARD : finance-committee DATE : 2011-09-22 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-09-22-agenda-2355.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09222011-2355 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on September 22, 2011 09/22/2011 7:30 PM Town Hall AGENDA 1. Open Meeting 2. Communications – • Public Discussion • New Communications 3. Review Minutes – 09/08/2011 4. Committee / Department Reports Capital Planning – Brian Laffond, DPW – Martha McDo nald, Library – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – TBD, Service Level Team – Mark Erickson / John Male, Sewer Commission – John Male, Schools – TBD, School Regionalization – Mark Erickson, School Reconfigura tion – Brian Laffond / Barbara Reynolds, Council on Aging - TBD 5. New Business – • DPW Pavement Management Plan – Jack Rodriquenz • Town Manager updates o FY11 end of year close o Draft master calendar o Town Hall renovation 6. Future agenda items – • Green Energy Taskforce Report – 10/13/2011 (tentat ive) 7. Next Meetings – • October 6, 2011 - 7:00 p.m. – Regional Dispatch (J oint with BOS) • October 13, 2011 – 7:00 p.m – Regularly Scheduled Meeting – Lunenburg Town Hall 8. Adjournment ======================================================================================== DOCUMENT : 2011-09-22-minutes-2355.txt BOARD : finance-committee DATE : 2011-09-22 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-09-22-minutes-2355.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09222011-2355 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Mark Erickson, Chairman Brian Laffond, Vice-Chairman Martha McDonald, Secretary John Male Barbara Reynolds 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes September 22, 2011 Location: Present: Absent: Also Present: Town Hall Mark Erickson, Brian Laffond, Barbara Reynolds John Male, Martha McDonald Kerry Speidel, Scott Gile Meeting called to order by the Chairman at 7:33 PM Minutes • No minutes were available for approval 3) Committee Reports - We will establish a different rhythm: Provide opportunity to update Committee, not necessity. • Library - BR reported that: There is an opening for a P/T (8 hr / week) person. FY11 came in under budget. Using the library, you can download up to 3 songs per week for free. The Semi-annual Book and Bake Sale is scheduled for October 1, 2011 • Montachusett Regional Vocational Technical High School - BR reported that: Lunenburg Superintendent Calmes is investigating implications (including cost of "buy-out") of withdrawing from Monty Tech and joining Nashoba Valley Regional Vocational Technical High School (including cost of "buy-in"). School Regionalization Committee is meeting to determine educational implications of such a move. • Service Level Team - ME reported that: They plan to meet at 7:00 p.m. on September 27, 2011 at the Ritter Building. 4) New Business - • Pavement Management Plan presentation was postponed until more committee members are available. • Town Manager Updates - KS presented: Final Report on FY11 (see Attachment) Draft Calendar (see Attachment) Update on Town Hall Renovations (see Attachment) Update on finishing 2 Paving Projects: • Lancaster Avenue is complete • New West Townsend Road from Fitchburg line toward Townsend will be done shortly 5) Next meetings - October 6, 2011 for special meeting on Regional Dispatch - October 13, 2011 for Regular meeting with presentation from Green Energy Task Force - October 18, 2011 to hear the 5 Year Plan presentation by the Town Manager - October 27, 2011 for Regular meeting with presentation on the Pavement Management Plan 6) Adjournment- BR made motion to adjourn at 9:30 p.m., BL seconded, all approved Minutes respectfully submitted by Brian Laffond RECEIVED & FILED JAN 30 2012 LUNENBURG Pagenori CLERK OFFICE ===PAGE 2=== Toton of Lunenburg 978-582-4144, FAX 978-582-4148 BOARD OF SELECTMEN 17 Main Street PO Box 185 Innenburg MA 01462-0135 David J. Matthews, Chairman Thomas A. Alonzo, Vice-Chairman Carl "Ernie" Sund, Olerk Steven M. deBettencourt, Mbr. Paula Bertram, Mbr. Office Hours Mon, Wed, Tha. 8:00 AM - 4:00 PM Tues, 8:00 AM - 6:30 PM Fri. 8:00 AM -12:30 PM INCORPORATED Kerry A. Speidel Town Manager Laura Williams Chief Admin. Asst. MEMORANDUM To: Board of Selectmen KAS From: Kerry A. Speidel, Town Manager Date: September 13, 2011 Subject: FY2011 Budget Close Out Please accept this communication as my final report on FY2011 activity. Revenues Total revenues for FY2011 came in at $27,356,270.72, which was $117,496 or 0.43% short of the projection. Real Estate Tax collections remain strong, at $17,691,058, which represents a collection rate of 98.93%. The uncollected amount at year-end of $191,375 was offset by strong collections of past due Real Estate Taxes in the amount of $228,736. Local Receipts came in $112,085, or 3.36%, short of the $3,339,522 projection. This was due to a lower than anticipate collection of: Motor Vehicle Excise Tax; Fees & Fines; School Department Revenue; Penalties & Interest; and Investment Income. Of particular importance are the lower than anticipated collections of Motor Vehicle Excise Tax; School Department Revenue; and Interest Income. The estimate used for Motor Vehicle Excise Tax collections was $1,213,066, while collections were $1,179,520, or $33,546 less than anticipated. On May 31, 2011, the Town received notice of two commitments, totaling $71,561.76. These bills were processed and issued on June 3, 2011, and due on July 3, 2011, or not until FY2012. Commitment #3, which included nearly all the billing amount, would typically be issued and due within the same fiscal year. A stronger effort needs to be made to ensure that this billing is issued timely. The estimate used for School Department revenue was $110,000, while collections were $83,634, or $26,366 less than anticipated. In FY2011, the School Department offered one less classroom for its Pre-K program, resulting in the decrease in tuition receipts. The ===PAGE 3=== Superintendent has provided a revised estimate of tuition receipts for FY12 and a projection for FY13. This is either a permanent, or long-term, change which needs to be recognized in estimating revenues. The estimate used for Investment Income was $50,000, while collections were $22,392. The Town continues to have fewer idle funds to invest year over year and investment rates for legal investments are very low. This estimate has been consistently lowered each year for the past 3 years, and based upon current performance, must once again be lowered. It may be necessary to adjust this estimate for FY12 prior to setting the Tax Rate. On the positive side, our Building Permit receipts, including Gas, Electrical & Plumbing. remained strong at $15,422, or about 6%, over the original estimate. However, this in and of itself, creates an expenditure issue which will be discussed further in the Expenditures section of this memorandum. State Aid came in at $38,386 less than anticipated, based upon the Cherry Sheet. The net decrease is related to adjustments to Choice and Charter Assessments and Reimbursements, offset by a minor increase in the amount received for Quinn Bill and Exemptions. Attached you will find additional documentation on how Choice and Charter Assessments and Reimbursements are calculated. The main issue for budgeting purposes is that we assume 100% collection of State Aid, as we are required to do, but Choice and Charter Assessments and Reimbursements are based upon projected enrollment; which is then updated to reflect actual enrollment, with final payments adjusted, often resulting in a net shortfall. Expenses After all FY2011 bills were paid, and the appropriate encumbrances were made to account for work in progress, all departments turned back a total of $145,785, after accounting for final year end transfers. Of this amount, a total of $117,164 being turned back is unexpended Unemployment Expense which was made as a "supplemental" appropriation from the Stabilization Fund. The remaining turn back of $28,621 is made up of a turn back from the School in the amount of $4,441 and $24,180 from all other municipal departments. On July 12, 2011, you approved a series of transfers to cover overages in both the Police and Fire Departments. The final set of transfer requests total$10,859.75 and are needed to cover overages in Plumbing Inspection and Central Purchasing. A total of $5,185.99 is needed to cover town-wide Telephone Expenses in FY11. The original appropriation of $30,000 was insufficient to meet the expense, which was $38,699.20. Honestly, this was a mistake I should have caught earlier; however, we had a number of bills which were not timely processed, resulting in understated year-to-date expenditures. Total telephone charges for FY10 and FY09 were $42,595.15 and $39,440.11 respectively. The difference between to total overage of $8,699.20 and the transfer request of $5,185.99 is covered by under-expenditures in other line items within the Central Purchasing group. ===PAGE 4=== A total of $4,996.66 is needed to be transferred to close the deficit in the Plumbing Inspector's budget. In order fully understand this transfer request, we need to review the budget activity of the Gas, Plumbing and Electrical Inspectors. FY2011 Budget 7,500 $ Gas Inspector Plumbing Inspector (S0' j%a $ FY2011 Actual 8,440 $ Variance (940) 7,500 $ 12,710 $ (5,210) Electrical Inspector 525% $ 17,500 $ 24,882 $ (7,382) Each of these inspectors receives a percentage of the fee collected rather than a flat fee, which is typical and was negotiated by the Board of Selectmen many years ago. Therefore, as total permit receipts increase, so does the fee paid to the Inspector. The overage in Electrical Inspection was noted earlier in the fiscal year and addressed already addressed through a transfer. At that same time, overages to the same extent were not anticipated in either the Gas or Plumbing Inspections lines, however, as you can now see, that assumption was in error. As mentioned above, a total of $4,996.66 is needed to close the deficit, with the balance being made up through under-expenditures in other lines within the total appropriation group. The remaining 3 transfers are minor, but are needed as I do not have the authority to make transfers between different appropriation groups. Based upon the results of FY2011, I will review our budget for FY2012 and prepare any necessary changes for presentation at Fall Town Meeting. 5 ===PAGE 5=== • CHAPTER 44 § 33B TRANSFERS NAME OF APPROPRIATION FUNDS ARE TRANSFERRED FROM | AMOUNT | NAME OF APPROPRIATION FUNDS ARE TRANSFERRED TO Tax Collector's Administration Tax Collector's Administration Tax Collector's Administration Town Accountant Council on Aging Lunenburg Public Library Legal Expenses Veterans Benefits $ 4.28 $ 520.82 $ 4,436.20 $ 560.46 $ 1,486.79 $ 2,338.84 $ 1,360.36 $ 152.00 Principal - Loans Administrative Fee - Loans 744,44646 Plumbing Inspector Plumbing Inspector Central Purchasing $5,185.19 Central Purchasing Central Purchasing Band Concerts total: 12,8577F David Mathows, Chaimif Board of Selection Mark Erickson, Chairman - Finance Committee DATE DATE ===PAGE 6=== Tax Levy (Net of Overlay) Overlay (B/S) Tax Liens Local Receipts State Aid (Less Offsets) Chapter 70 Charter Tuition Assess Reimb School Transportation Lottery Police Career Incentive Exemptions MSBA Reimbursement State Owned Land Veterans Benefits Reimbursement Zoning Incentive Payment Subtotal C/S overestimates (FB) Free Cash Appropriation (FY11 Budget) Free Cash Appropriation (CPF) Free Cash Appropriation (Police Detail Fund) Teachers Deferral (FB) Overlay Surplus Unexpended GF Articles (FY10) Unexpended GF Articles (Art 7 11/30/10 Cruisers & FY11 Budget) Municipal Relief Aid Subtotal Special Revenue Funds CPF intrafund transfer Enterprise Funds Enterprise Funds - Retained earnings C/S Offsets Transfer from Stab to Trash Enterprise Transfer from Stab to Gen" Fund Transfer from Sale of Real Estate to CPF Trans from Sewer Betterment Fund (Meadow Woods Sewer FY10) Meadow Woods Water Betterment - FY10 Grand Total To adjust to General Fund Revenue per Munis report Enterprise Funds Enterprise Funds Retained Earnings C/S Offsets CPF intrafund transfer Unexpended GF Articles (FY10) Unexpended GF Articles (FY11) Meadow Woods Sewer & Water (FY10) Overlay Surplus (FB) Transfer from Sale of Real Estate Revolving to CPF Free Cash Appropriation (FB) Teachers Deferral (FB) MSBA Reimbursement Overlay (B/S) Revenues per Munis Report FY 11 REVENUES BUDGET/ACTUAL thru 6/30/11 [BUDGET (11 RECAP) 5/7/11 STM ADJ ADJUSTED TOTAL ACTUAL S17.882,433.00 517.691.057.89 $124,378.48 ..$124,378.48 $119.992.49 $228.736.20 $3,227,436.70 $4,498,396.00 $66,038.00 $0.00 $894,449.00 $5.914.00 .. 857,429.00 $559,057.00 $46,150.00 $0.00 $0.00 S27.473.766.48 $0.00 $149.557.51 $85,283.49 $5.000.00 $0.00 32340299 $0.00 $27.748.629.88 $4,498.396.00 S4.498.396.00 $66,038.00 $25.068.00 $0.00 $0.00 $894,449.00 $5,914.00 $894,449.00 $6,254.44 $57,429.00 $59.673.00 $0.00 $559,057.00 *$559,057.00 $46,150.00 $46.150.00 $0.00 $0.00 $0.00 SO.00 $0.00| S27,473.766.48 |S27,356,270.72 $0.00 $0.00 $149,557.51 $149.557.51 $85,283.49 SB5,283.49 $5,000.00 $5.000.00 30.00 $0.00 $0.00 $0.00 $13,409.89 $13,409.89 $21.612.51 $21.612.51 $0.00 $0.00 $0.00 $27,748,629.88 S27.631.134.12 $103 938.16 $847,493.55 $92,001.71 $413,943.00 $0.00 $213,252.00 $51,252.14 $93,164.00 $62.781.00 $29.626,455.44 $0.00 $103 938.16 $103,938.16 $847,493.55 $894.405.84 $92,001.71 $92,001.71 $413,943.00 $391,684.31 $0.00 $0.00 $213,252.00 $213,252.00 $51,252.14 $51,252.14 $93,164.00 $93,164.00 $62.781.00 $62,781.00 $29,626,455.44 $29,533,614.28 (5191.375.11) 98.93% $228.736.20 (S112,085.30) - $0.00 100.00% ($40,970.00) 37.96% $0.00 $0.00 100.00% $340.44 105.76% $2.244.00 103.91% $0.00 $0.00 100.00% [includes $59,959 prior year revenue applied to excludable debt $0.00 100.00% $0.00 $0.00 | (S117.495.76)] 99.57% $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 (S117,495.76)] 99.58% $0.00 $46.913.29 $0.00 ($22.258.69) $0.00 $0.00 $0.00 $0.00 $0.00 (592,841.16) 105.54% Water/Sewer/Solid Waste 94.62% $370,139 Choice Revenue/$8,924.84 School Lunch/$12,62047 Library Stato Aid 99.69% (S894,406.84) ($92,001.71)| (S391,684.31) Special Revenue Funds (S103,938.16) (S13,409.89) ($21.612.51) (S155,945.00) $0.00 ($51.252.14)) ($239.841.00) $0.00 Fund Balance Account (359,959.00) Fund Balance Account (S119,992.49) [S27,389,571.23 11REVEMIIES RIDET TO ACTUAl (210/13/2011 ===PAGE 7=== MOTOR VEHICLE EXCISE OTHER EXCISE-FARM PAYMENT IN LIEU OF TAXES PENALTIES/INT TAXES & EXCISE FEES DEPT. REVENUE-SCHOOL DEPT. REVENUE-CEMETERIES DEPT. REVENUE-OTHER LICENSES & PERMITS SPECIAL ASSESSMENTS FINES & FORFEITS INVESTMENT INCOME ROLL BACK TAXES FOREST TAX SUBTOTAL LOCAL OPTION MEALS TAX SUPPLEMENTAL TAX - NEW CONSTRUCTION PREMIUM/INTEREST SALE OF BONDS TRAINING REIMBURSEMENT - POLICE DEPT MEDICAL RECORDS REQUEST - COMM OF MASS FEMA FLOOD REIMBURSEMENT PRIOR YEAR FEDERAL REIMBURSEMENT COWDREY NATURE BOOKLET CLASS ACTION SUIT-UNSOLICITED FAXES RENTAL OF OFFICE SPACE - BENSON TEMPORARY EASEMENT BALANCE OF 275TH ANNIVERSARY FUND WRITE OFF ADJUSTMENT CERTIFICATE OF REDEMPTION MASS INDUSTRIAL ACCIDENTS REFUND COMM OF MASS ABANDONED PROPERTY MEDICAID REIMBURSEMENT CLOSE OUT OF DRIVER ED ACCT TO GEN'L FUND CONSTABLE FEES HOMESTEAD FILING FEE PRIOR YEAR REIMBURSMENT SALE OF TOWN EQUIPMENT TRANSFER FROM SEWER ENTERPRISE TRANSFER FROM SEWER BETTERMENTS® SEPTIC LOAN REVENUE MEADOW WOODS WATER BETTERMENT P & I GRAND TOTAL LOCAL RECEIPTS - BUDGET VS ACTUAL FY2010/FY11 BUDGET PER FY11 PROJECTION ACTUAL JUNE 11 $1,213,066.00 $1,600.00 $146,000.00 $142,000.00 $110,000.00 $8,000.00 $250,000.00 $300,000.00 $33,000.00 $44,000.00 $50,000.00 $2,297,666.00 $60,000.00 $25,000.00 $50,000.00 $2,432,666.00 $30,715.00 $802,490.00 $10,872.00 $62,779.00 $3,339,522.00 $1,179,519.65 $ VARIANCE BUDGET/ACTUAL ($33,546.35) $1,606.50 $132,512.77 $129,553.84 $83,633.90 $4,200.00 $265,422.05 $302,867.40 $31,907.77 $32,371.00 $22,391.57 $0.00 $2,185,986.45 $65,308,66 $23,947.19 $30.00 $43,952.62 $450.00 $13.89 $2,214.59 $19,710.86 $51.00 $35.00 $631.00 $2,342,331.26 $30,715.00 $802,490.00 $10,872.00 $41,028.44 $3,227,436.70 $6.50 ($13,487.23) ($12,446.16) ($26,366.10) ($3,800.00) $15,422.05 $2,867.40 ($1,092.23) ($11,629.00) ($27,608.43) ($111,679.55) $5,308.66 ($1,052.81)| $30.00 $43,952.62 $450.00 $13.89 $2,214.59 ($30,289.14)] $0.00 $51.00 $35.00 $631.00 (590,334.74) $0.00 $0.00 $0.00 ($21,750.56)) ($112,085.30)| % CHANGE BUDGET/ACTUAL 97.23% 100.41% 90.76% 91.24% 76.03% 52.50% 106.17% 100.96% 96.69% 73.57% 44.78% 95.14% 39.42% 96.29% 100.00% 100.00% 100.00% 96.64% ===PAGE 8=== Changes in Choice/Charter Tuition Receipts and Assessments Charter Tuition Assessments Original Cherry Sheet Estimate $325,360.00 #of Pupils 30 Actual Charges $259,434.00 #of Pupils 25.4 Variance $65,926.00 Original estimates are based upon pre-enrollment data as of March 15th of the prior fiscal year. These amounts are adjusted to reflect actual enrollment as of October 1st of the current fiscal year. Choice Tuition Assessments Original Cherry Sheet Estimate # of Pupils $284,958.00 51.7 Actual Charges $355,494.00 #of Pupils 57.3 Variance ($70,536.00) Original estimates are based upon prior year tuition rates and enrollment. These amounts are adjusted to reflect actual enrollment figures from receiving districts in April of the current fiscal year. Charter Tuition Reimbursements Original C/S Tuition Reimbursement $39,759.00 # of Pupils Actual Revenue 30 $3,262.00 #of Pupils 25.4 Variance ($36,497.00) Municipalities receive 100% of the increase in tuition from the prior fiscal year, 60% of the increase in tuition from two years prior and 40% of the increase in tuition from three years prior. The original increase from FY10 to FY11 based on estimated tuition was $36,496. There was actually a decrease from FY10 to FY11 in the amount of $23,820.00 and therefore no 100% reimbursement. Original C/S Facilities Aid Reimbursement $26,279.00 # of Pupils 30 Actual Revenue $21,806.00 #of Pupils 25.4 Variance ($4,473.00) A capital facilities component is added to a charter school's average cost per pupil. A statewide average of what districts paid in the prior fiscal year for both principal and interest on land and buildings is added to the average cost per pupil. The number of pupils decreased from the original estimate of 30 to 25.4. School Choice Revenue (Special Revenue Fund) Original C/S Tuition Reimbursement $393,693.00 # of Pupils 70.9 Actual Revenue $370,139.00 # of Pupils 66.3 Variance ($23,554.00) Original estimate based upon actual enrollment from the prior fiscal year. School districts report changes in enrollment as of April Ist of the current fiscal year. ===PAGE 9=== C.S. 1-ER Commonwealth of Massachusetts Department of Revenue NOTICE TO ASSESSORS OF ESTIMATED RECEIPTS General Laws, Chapter 58, Section 25A LUNENBURG FY2011 A. EDUCATION: Distributions and Reimbursements: 1. Chapter 70 2. School Transportation Chs. 71, 71A, 71B and 74 3. Retired Teachers' Pensions Ch. 32, s. 20 (2) (c) 4. Charter Tuition Reimbursements Ch. 71, s. 89 Offset Items - Reserve for Direct Expenditure: 5. School Lunch 1970, Ch. 871 6. School Choice Receiving Tuition Ch. 76, s. 12B, 1993, Ch. 71 Sub-Total, All Education Items B. GENERAL GOVERNMENT: Distributions and Reimbursements: 1. Unrestricted General Government Aid 2. Local Share of Racing Taxes 1981, Ch. 558 3. Regional Public Libraries Ch. 78, s. 19C 4. Police Career Incentive Ch. 41, s. 108L 5. Urban Renewal Projects Ch. 121, ss. 53-57 6. Veterans' Benefits Ch. 115, s. 6 7. Exemptions: Vets, Blind, Surviving Spouses & Elderly Ch. 58, s. 8A; Ch. 59 s. 5 8. State Owned Land Ch. 58, ss. 13-17 Offset Item - Reserve for Direct Expenditure: 9. Public Libraries Ch. 78, s. 19A Sub-Total, All General Government C. TOTAL ESTIMATED RECEIPTS, FISCAL 2011 4,498,396 66,038 8,112 393,693 4,966,239 894,449 5,914 57,429 46,150 12,138 1,016,080 5,982,319 ===PAGE 10=== C.S. 1-EC Commonwealth of Massachusetts Department of Revenue NOTICE TO ASSESSORS OF ESTIMATED CHARGES General Laws, Chapter 59, Section 21 LUNENBURG FY2011 A. County Assessments: 1. County Tax: Ch. 35, ss. 30,31 2. Suffolk County Retirement Ch. 61, Acts of 2009, s. 10 Sub-Total, County Assessments B. STATE ASSESSMENTS AND CHARGES: 1. Retired Employees Health Insurance Ch. 32A, s. 10B 2. Retired Teachers Health Insurance Ch. 32A, s. 12 3. Mosquito Control Projects Ch. 252, s. 5A 4. Air Pollution Districts Ch. 111, ss. 142B,142C 5. Metropolitan Area Planning Council Ch. 40B, ss. 26, 29 6. Old Colony Planning Council 1967, Ch. 332 7. RMV Non-Renewal Surcharge Ch. 90; Ch. 60A Sub-Total, State Assessments C. TRANSPORTATION AUTHORITIES: 1. MBTA Ch. 161A, ss. 8-9;1974, Ch. 825, ss. 6-7 2. Boston Metro. Transit District 1929, Ch. 383; 1954, Ch. 535 3. Regional Transit Ch. 161B, ss. 9, 10, 23; 1973, Ch. 1141 Sub-Total, Transportation Assessments D. ANNUAL CHARGES AGAINST RECEIPTS: 1. Special Education Ch. 71B, ss. 10, 12 2. STRAP Repayments 1983, Ch. 637, s. 32 Sub-Total, Annual Charges Against Receipts E. TUITION ASSESSMENTS: 1. School Choice Sending Tuition Ch. 76, s. 12B, 1993, Ch. 71 2. Charter School Sending Tuition Ch. 71, s. 89 3. Essex County Technical Institute Sending Tuition 1998, Ch. 300, s. 21 53,888 2,767 9,440 66,095 30,128 32,787 62,915 284,958 325,360 Sub-Total, Tuition Assessments F. TOTAL ESTIMATED CHARGES, FISCAL 2011 610,318 739,328 For additional information about how the estimates were determined and what may cause them to change in the future, please click on the following link: Local Aid Estimate Program Summary. Released July 1, 2010 ===PAGE 11=== CHAPTER 44 § 33B TRANSFERS NAME OF APPROPRIATION FUNDS ARE TRANSFERRED FROM AMOUNT NAME OF APPROPRIATION FUNDS ARE TRANSFERRED TO Health Insurance $10,000.00 Police Lock Up, Salaries Health Insurance $ 2,500.00 Police/ Fire Injury Leave, Salaries Health Insurance $10,000.00 Fire, Salaries Health Insurance $ 2,500.00 Police/ Fire Medical, Expenses Health Insurance $ 8,500.00 Veteran's Benefits Medicare Expense $10,000.00 Public Buildings, Utilities David J. Matthews, Chair, Board of Selectmen Brian Laffond, Chairman - fance Committee >/15/11 DATE Jame on A 30, 2011 ===PAGE 12=== CALCULATION OF REVENUE DEFICIT CALCULATION OF REVENUE DEFICIT REVENUES LOCAL RECEIPTS STATE AID EXPENDITURES APPROPRIATION CLOSEOUTS PY ENCUMBRANCE CLOSEOUTS COURT JUDGEMENT DEFICIT (Will be reduced by any amount funded in FY11) REVENUE SURPLUS/(DEFICIT) BUDGET ACTUAL VARIANCE $3,339,522.00 $3,227,436.70 $(112,085.30) $6,127,433.00 $6,089,047.44 $ (38,385.56) [$ 145,785.07 $ 33,852.25 $ 90,000.00 $ 119,166.46 Page 1 ===PAGE 13=== Proposed Schedule for FY2013 Budget Deliberations Date Proposed Activity Issue Capital Improvement Planning Packet to all departments All CIP Forms, FY, 5-Year & Inventory, due to CIPC Day Thursday Friday Monday Friday Monday Tuesday 1-Sep 30-Sep 3-Oct 14-Oct 10-Oct 18-Oct Town Manager Review of Submitted CIP Requests Town Manager distributes FY2013 Budget Forms Town Manager presents 5-Year Financial Forecast; Trends Analysis Update Monday Thursday Wednesday 17-Oct 1-Dec 30-Nov CIPC Review & Consider Requests FY2013 Department Budget Request due to Town Manager Friday Friday Friday Tuesday 2-Dec 30-Dec 30-Dec Town Manager reviews FY2012 Department Budget Requests CIPC Finalize FY and 5-Year Plan Recommendations School Committee Recommended Budget to Town Manager 10-Jan Open Annual Town Meeting Warrant Friday Thursday Thursday Monday 10-Feb 16-Feb 23-Feb 5-Mar Town Manager's Budget Recommendation Distributed Town Manager's Budget Presentation Finance Committee Begins Review of Budget Recommendation & Other Articles with Financial Impact Close Annual Town Meeting Warrant @4:00 p.m. Monday Thursday Tuesday Thursday Friday Saturday 19-Mar 29-Mar Town Caucus FinCom Final Votes on all Warrant Articles 3-Apr 6-Apr 20-Apr 5-May BOS Final Votes on all Warrant Articles Final Warrant to Printer Warrant Mailed to Residents Annual Town Meeting ===PAGE 14=== Town Hall Renovations Project Budget: Framing Blueboard & Plaster Electrical Plumbing Building Materials Painting & Supplies Carpet total: add: carpet upgrade in hallway net: $ $ $ Ş $ $ $ $ $ 51,252.14 9,600.00 4,100.00 5,000.00 5,200.00 6,881.00 7,346.00 11,200.00 49,327.00 1,000.00 925.14 ======================================================================================== DOCUMENT : 2011-10-06-agenda-2405.txt BOARD : finance-committee DATE : 2011-10-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-10-06-agenda-2405.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10062011-2405 ======================================================================================== ===PAGE 1=== Finance Committee Meeting1. ======================================================================================== DOCUMENT : 2011-10-06-minutes-2405.txt BOARD : finance-committee DATE : 2011-10-06 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-10-06-minutes-2405.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10062011-2405 ======================================================================================== ===PAGE 1=== Page 1 of 1 Town of Lunenburg Finance Committee: Mark Erickson, Chairman Brian Laffond, Vice-Chairman Martha McDonald, Secretary Barbara Reynolds John Male Scott Gile Lunenburg Finance Committee Minutes October 6, 2011 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Location: Town Hall Present: Brian Laffond, Martha McDonald, Mark Erick son, John Male, Barbara Reynolds Also Present: Kerry Speidel, Board of Selectmen 1) Meeting called to order by the Chairman at 7 PM 2) Current Business • Review Nashoba Valley Regional Emergency Communications Center Regional Dispatch proposal; presentation made to joint Finance Committee and BOS members by Town Manager; HANDOUT • Scott Gile introduced as new member of the Finance Committee • JM made motion the Town of Lunenburg join the Nashoba Valley Regional Emergency Communications Center, BR seconds, unanimous approval 3) Adjournment – JM made motion to adjourn at 9:10 pm, BL seconded, all approved Minutes respectfully submitted by Martha McDonald ======================================================================================== DOCUMENT : 2011-10-13-agenda-2356.txt BOARD : finance-committee DATE : 2011-10-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-10-13-agenda-2356.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10132011-2356 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on October 13, 2011 7:00 PM Town Hall AGENDA 1. Open Meeting 2. Communications – • Public Discussion • New Communications 3. Review Minutes – 9/8/2011, 9/22/2011, 10/6/2011 4. Committee / Department Reports Capital Planning – Brian Laffond, DPW – Martha McDo nald, Library – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – TBD, Regional Dispatch – TBD, Service Level Team – Mark Erickson / John Male, Sewer Commi ssion – John Male, Schools – TBD, School Regionalization – Mark Erickson, School Reconfiguration – Brian Laffond / Barbara Reynolds 5. New Business – • Green Energy Taskforce Report • Town Manager update 6. Future agenda items – • Pavement Management Plan – 10/27/2011 • Town Accountant’s Quarterly Report – 10/27/2011 7. Next Meetings – • October 18, 2011 – 7:00 p.m. – Joint w BOS: 5 Year Projections – Town Hall • October 27, 2011 – 7:00 p.m. – Regularly Scheduled Meeting – Lunenburg Town Hall 8. Adjournment ======================================================================================== DOCUMENT : 2011-10-13-minutes-2356.txt BOARD : finance-committee DATE : 2011-10-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-10-13-minutes-2356.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10132011-2356 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Mark Erickson, Chairman Brian Laffond, Vice-Chairman Martha McDonald, Secretary Scott Gile John Male Barbara Reynolds 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes October 13, 2011 Location: Town Hall Present: Mark Erickson, Scott Gile, Brian Laffond, John Male Absent: Barbara Reynolds, Martha McDonald Also Present: Kerry Speidel 1) Meeting called to order by the Chairman at 7:02 PM 2) Review Green Energy Task Force (GETF)- Guests David Blatt, Chairman and John Londa, Advisor, explained that the GETF was established in 2009 to review Lunenburg's Green Community Status for the State. (see Handouts) • John Londa discussed 4 projects that they have worked on: 1. A Federal grant for $150,000 has paid for a Solar Array at Turkey Hill Middle School. The Town will own the array after 15 years and it has an expected life of 25 years. For the first 15 years, the savings should be about $10,000 per year. After that the savings will increase substantially. 2.. Installation of $48,000 worth of improved lighting at TC Passios was funded largely by Unitil ($34,000). Cost to the Town was $14,000 and will result in savings of $5,500 per year. 3. Installation of $48,000 worth of improved lighting at Turkey Hill Middle School was also funded largely by Unitil Cost to the Town was $17,000 and will result in savings of $5,000 per year. 4. An RFP for a proposed 1.5 Megawatt Solar Farm at the Youngs Road was issued. 8 firms investigated, but only 1 responded. Details of a contract have not been finalized, but potential savings would be $112.000- $127,00 in the first year of operation and should be effective for at least 20 years. • There is also a private developer who is proposing a 6 Megawatt Solar Farm on 25 acres of a 108 acre parcel on Chase Road. The GETF hopes to work with him at the appropriate time. • David Blatt discussed the criteria for a Green Community. 1. As-of-Right Siting for RE/AE - Lunenburg has appropriate bylaws on the books. 2. Expedited Permitting - Lunenburg has appropriate procedures. 3. Energy Reduction Plan -Baseline is done to support a 20% reduction. 4. Fuel-Efficient Vehicles - Lunenburg needs to adopt guidelines. 5. Minimize Life-Cycle Costs - (Stretch Code) will require Town Meeting Approval. Qualifying as a Green Community would result in a first year grant of $175,000 This information will be presented to the BOS on November 1, 2011. There will be a workshop on November 17, 2011. This is expected to be presented at Special Town Meeting on December 5, 2011. 3) Minutes • Reviewed minutes from September 8, 2011 meeting; JM moves we accept minutes, BL seconds, all approved 4) Committee Reports • Public Safety - Scott Gile has agreed to be the new liaison. • Service Level Team - Mark Erickson reported that they met on September 27, 2011. Primary discussion on re- focusing on the Service Level versus budget. They will reconvene on October 25, 2011. Page 1 of 2 ===PAGE 2=== • School Reconfiguration Committee - Brian Laffond reported that the Committee has had an aggressive schedule of meetings. Target presentation to School Committee on November 2, 2011. 5) New Business • Special Town Meeting is scheduled for December 5, 2011. • Regional Dispatch was approved by the BOS • State assessments were increased by ~$70,000 from original estimates due to Choice and Charter changes. Next meeting - October 27, 2011 with Pavement Management Plan presented. Adjournment - JM made motion to adjourn at 9:05 pm, SG seconded, all approved Minutes respectfully submitted by Brian Laffond Page 2 of 2 ===PAGE 3=== Helping Massachusetts Municipalities Create a Greener Energy Future GREEN COMMUNITESS STATURE OF NET LOUIES Webinar Ociober 6-2010 10:00 am COMMONWEALTH OF MASSACHUSETTS Deval L. Patrick, Governor Timothy P. Murray, Lt. Governor lan A. Boules, Secretary Phil Giudice, Commissioner Navigating the Green Communities Program Seth Pickering Southeast Regional Coordinator Green Communities Division Green Communities Division Serves as the hub for all Massachusetts cities and towns on energy matters O BER Heiping Massachusetts Municipalitios Creato A Greener Energy Future Massachusetts: Cleaner Energy is Part of Our Future Priorities of the Patrick Administration: • Global Warming Solutions Act • Green Jobs Act • Green Communities Act - Energy Efficiency - Renewables Investment - Creation of the Green Communities Division within DOER 2/25/2010 helping Mossachusette Municipattles Create A Greener Energy Future DERE GREEN COMMUNITIES GRANT PROGRAM GREET DEMITKENT OF EXERT BESUBOB DESIGNATED 2010 Qualification Criteria 1. Adopt as-of-right siting for RE/AE generation, R&D, or manufacturing 2. Adopt expedited permitting process 3. Create an Energy Reduction Plan to reduce energy use by 20% in 5 years 4. Purchase only fuel-efficient vehicles 5. Adopt Stretch Code or minimize life cycle cost Green Communities Act, M.G.L. Ch. 25A $10 IDER Heiping Massachusotte Municipalities Create A Greenor Energy Future 1 ===PAGE 4=== DESIGNATED GREEN COMMUNITIES GREEN COMMUNITIES AS OF MAY 21, 2010. Helping Massochuselts Muntcipalities Create A Greener Energy Future IDER Green Community Award to Montague Towin of Montague 3154,944.00 Helping Massachusetts Municipalities Creato A Greener Enorgy Future FY2010 GREEN COMMUNITIES • 35 Green Communities - Population ranges from Becket (1,800) to Worcester (182,000) - Distributed across state • Ten communities enacted as-of right zoning for renewable generation Nine provide for ground mounted PV of 250 k Wenham and Kingston provide for wind of 600 k • 30 of 35 designees received planning assistance • All 35 communities adopted the Stretch Code DERI Helping Massachusetts Municipalities Create A Greener Energy Future Green Communities Designation and Grant Flowchart Review Green Communities Designation Criteria Guidance • Contact Your Green Communities Regional Coordinator Step 1 • Discuss Green Communities Designation with Local Goverment Step 2 • Statue Local Approval to Apply for Green Communities • Meet the 5 Green Communities Criteria and Submit a Step 3 - Apply ter Green Communily Grantin from DOER DOER Helping Alassachusetts Municiparities Create A Greener Energy Future 2 ===PAGE 5=== FY2011 DESIGNATION AND GRANT APPLICATION TIMELINE Friday, October 15, 2010 Friday, November 19, 2010 Friday, December 17, 2010 Friday, January 21, 2011 Deadline for designation application preliminary consultations Deadline for designation applications Begin accepting grant applications Deadline for grant applications Application available at: http://tiny.cc/GreenCToolkit ODEL Helping Massachusetis Municipalities Create A Greener Energy Future GREEN COMMUNITIES GRANT PROGRAM LETUENT OF ENERGY RESOLS DESIGNATED 2010 Qualification Criteria 1. As-of-Right Siting for RE/AE 2. Expedited Permitting 3. Energy Reduction Plan 4. Fuel-Efficient Vehicles 5. Minimize Life Cycle Costs Green Communities Act, M.G.L. Ch. 25A §10 Heiping Massachuselts Municipalities Creato A Greener Energy Future DER You Can Become A Green Community! DESIGNATED 2010 ATHOL GREENFIELD MONTAGUT T PALMER IDER Helping Massachusetts Municipalities Create A Greener Energy Future Criteria 1 - As-Of-Right Siting For at least one of the following: 1. Renewable or Alternative Energy Generating Facilities or; 2. Renewable or Alternative Energy Research and Development (R&D) Facilities or; 3. Renewable or Alternative Energy Manufacturing Facilities in designated locations. IDER Hosping lessachusetts Municipalities Create A Greener Energy Future 3 ===PAGE 6=== Criteria 1 - As-Of-Right Siting / Generation 1. On-Shore Wind - A minimum of a 600 kW turbine 2. Off-Shore Wind - A minimum of a 2.5 MW turbine 3. Solar Photovoltaic - A single ground-mounted system of a minimum of 250 kW 4. Biomass CHP - A minimum of 5 MW in a stand- alone building 5. Ocean, Wave or Tidal - no minimum threshold DOER Helping Massachusetts Municipalltles Creafe A Greener Energy Future Criteria 1 - As-Of Right Siting 250 kW Ground-Mounted Solar PV Helping Massachusells Municipalities Create A Greener Energy Future DDER: Criteria 1 - 600 kW Wind Turbine 600 kW Wind Terbinejal MWRAL Deer Islands Wallewher Treatment Facility DER Heiping Massachusetts tunicipalities Croota A Greener Energy Future Criteria 1 - As-of-Right Siting / Generation Documentation for Criteria #1 for Generation: 1. Brief description of by-law 2. Identification of designated locations Copy of bylaw or ordinance 4. Site Plan Review language so that DOER can confirm that review is non- discretionary 5. Copy of zoning map that shows area zoned Helping Messechusetis Municipalities Creato A Greenor Energy Fuluro DEN 4 ===PAGE 7=== Criteria 1 - As-of-Right Siting / Mfg and R&D Documentation for Criteria #1 for Mfg or R&D: 1. Applicable section of its zoning bylaw/ordinance Copy of zoning map that shows area zoned 3. Important zoning definitions 4. Relevant section of the use table and any key that will help DOER interpret the use table 5. Any related local regulations applicable to facilities sited under the bylaw/ordinance-such as site plan review regulations-so that DOER can confirm that the related local regulations are non-discretionary; AND 6. Yield calculations, either included in the text of the letter or attached. LDER Heiping Massachuselis Municipalitles Creato A Greener Energy Future Criteria 2 - Expedited Permitting 1. 12 months: date of initial application to date of final decision Applies only to the proposed facilities subject to the as-of-right siting provision. Can apply the MGL c 43D permitting process to these zoning districts DER Holping Massachusetts Municipalitles Creale A Greener Energy Future GREEN COMMUNITIES GRANT PROGRAM DESIGNATED 2010 Qualification Criteria 1. As-of-Right Siting for RE/AE 2. Expedited Permitting 3. Energy Reduction Plan 4. Fuel-Efficient Vehicles 5. Minimize Life Cycle Costs Green Communities Act, M.G.L. Ch. 25A $10 Helping Massechusetts Municipalitles Creste A Greener Energy Future DIER Criteria 2 - Expedited Permitting Documentation for Criteria #2: 1. A letter from legal counsel: Affirm no preclusions for expedited permitting • Include language addressing approval procedures Associated timing from any applicable bylaws/ordinances or regulations. A copy of the applicable map(s) showing that the areas here the expedited permitting applies coincides wi e as-of-right zoned areas for Criteria OR MGL 043D certified copy of their City Council or Town Meeting vot lesignating the as-of-right zoned parcelis) as a Priorit Development Site A copy of the applicable map(s) showing the areas where the expedited permitting applies Holping Messachusetts Municipalities Croato A Greener Energy Future PER 5 ===PAGE 8=== GREEN COMMUNITIES GRANT PROGRAM DESIGNATED 2010 Qualification Criteria 1. As-of-Right Siting for RE/AE 2. Expedited Permitting 3. Energy Reduction Plan 4. Fuel-Efficient Vehicles 5. Minimize Life Cycle Costs Green Communities Act, M.G.L. Ch. 25A §10 Heising Massachusetts Municipailties Croate A Greener Energy Future BER Criteria 3 - Energy Tracking Tools Monifonng: Electricity Use - DOER's MassEnergylnsight (www.massenerqyinsight.net) - EnergyStar Portfolio Manager - ICLEI software - Any other tools must be pre-approved by DOER DDER Heiping Massachusetts Municipallies Create A Greener Energy Future Criteria 3 - Energy Baseline & 20% Energy Reduction Plan Calculate an energy use baseline inventory that includes: - Municipal buildings, including schools - Vehicles - Street and traffic lighting (if municipally-owned) DER Helping Massachusells Municipalities Create A Greener Energy Future MassEnergylnsight • • • POWERING EFFICIENCY •FREE online tool for MA cities, towns & RSD •144 towns are current users Orecat Use and Embsicen •Electronic download of utility data •All energy costs and accounts in one place Use and Eminales ty Desperant •Standard and custom reporting •Identify your least efficient energy users •Track your energy savings by fuel type •Create GHG emissions reductions reports m. it in www.massenergyinsight.net Hotping Messachusetts Municipalities Create A Greener Energy Future DDER 6 ===PAGE 9=== Criteria 3 - Energy Baseline & 20% Energy Reduction Plan Create a comprehensive energy reduction plan designed to reduce energy use by 20 percent within 5 years of the baseline year. Use by Facty Caspory TITT !!! DER Heiping Massachuselts Municipalities Create A Greener Energy Future GREEN COMMUNITIES GRANT PROGRAM TUSCORES harmi hates silen some DESIGNATED 2010 Qualification Criteria 1. As-of-Right Siting for RE/AE 2. Expedited Permitting 3. Energy Reduction Plan 4. Fuel-Efficient Vehicles 5. Minimize Life Cycle Costs Green Communities Act, M.G.L. Ch. 25A $10 Heiping Massachusetts Municipalities Create A Greener Energy Future IDER Criteria 3 - Energy Baseline & 20% Energy Reduction Plan Documentation for Criteria #3: Inventory tool 2. Baseline year Energy use inventory 4. Specific energy conservation measures to be mplemented with expected energy reductions and timeline 5. Documentation that both the general government and local school district have adopted the energy reduction plan. plan must be included. Helping Massachusetts Municipalities Create A Greener Energy Fulure PER Criteria 4 - Fuel Efficient Vehicles DER Helping Massachusetts Municipalities Create A Greener Energy Future ===PAGE 10=== Criteria 4 - Fuel Efficient Vehicles 1. Purchase only fuel-efficient vehicles for municipal use whenever such vehicles are commercially available and practicable. 2. Police cruisers are exempt until commercially available. 3. Heavy-duty vehicles > 8,500 pounds are exempt. Helping Massachusetts Municipalitles Croato A Greener Energy Future Criteria 4 - Fuel Efficient Vehicles Documentation for Criteria #4: 1. Copy of the policy or other mechanism adopted for purchasing only fuel efficient vehicles 2. Inventory of non-exempt vehicles (model, year, estimated mpg) with plan for replacements with fuel efficient vehicles 3. Documentation that both the municipality and the local school district (not RSDs) have adopted the fuel efficient vehicle policy. Haiping Massechusetts Municipalitles Create A Greener Energy Future Criteria 4 - Fuel Efficient Vehicles Based on 2009 and 2008 EPA data, vehicles are to have a combined city and highway MPG ≥ el drive eel drive 1 DER Hoping Massachusetts iunicipalties Create A Greenor Energy Future GREEN COMMUNITIES GRANT PROGRAM Mme loo 2itE 2010 DESIGNATED 2010 Qualification Criteria 1. As-of-Right Siting for RE/AE 2. Expedited Permitting 3. Energy Reduction Plan 4. Fuel-Efficient Vehicles 5. Minimize Life Cycle Costs Green Communities Act, M.G.L. Ch. 25A $10 Holping Massachusetts Municipalities Croata A Greener Enorgy Future DOER 8 ===PAGE 11=== Criteria 5 - Minimize Life Cycle Costs Require all new residential construction over 3,000 square feet and all new commercial and industrial real estate construction to minimize, to the extent feasible, the life-cycle cost of the facility by utilizing energy efficiency, water conservation and other renewable or alternative energy technologies. The DOER recommended way for cities and towns to meet this requirement is by adopting the BBRS Stretch Code (780 CMR 120.AA) an appendix to the MA State Building Code. • In a town, the Stretch Code must be adopted as a general bylaw by its Town Meeting. • In a city, the Stretch Code must be adopted by the City Council, preferably by general ordinance. Heiping Massachusetts Municipalities Creafo A Greener Energy Future Criteria 5 - Minimize Life Cycle Costs Documentation for Criteria #5: • Stretch Energy Code - Documentation of the city council or town meeting vote adopting 780 CMR 120.AA, MA Board of Building Regulations and Standards (BBRS) Stretch Energy Code. • Local Process - Documentation of the standard adopted, the mechanism in place for requiring this criterion for new construction, and how this standard provides reduced life-cycle energy costs. IDER Helping Massachusetts funicipalilles Create A Greenor Energy Future Criteria 5 - Minimize Life Cycle Costs BORE DER Helping Massachusetts Municipalities Create A Greener Energy Future Stretch Code Communities Forty-seven municipalittes have adopted the new Board of Bullding Regulations and Standards (BBRS) Stretch Code. as or Sep ember 2. 2010. Heiping Massachuselts Municipalities Create A Greener Enorgy Future ===PAGE 12=== Green Communities Division Programs & Resources for Municipalities - Green Communities Grant and Planning Assistance Program - MassEnergyinsight System - Municipal Energy Efficiency Program - Energy Performance Contracting Technical Assistance - ARRA Stimulus Funding - Website filled with tools & resources for municipalities: www.mass.gov/enerry/Rreencommunities - Email updates via listserv - Sign up today by send an email to: join-ene-greencommunities_@listserv.state.ma.us DER Helping Massechusetts Nuncipalitles Create A Greener Energy Future Questions • The webinar was recorded and will be available for viewing at your convenience. It will be posted on our website at: www.mass.gov/energy/greencommunities • The slide presentation will also be posted at: www.mass.gov/energy/greencommunities DOER Helping Messechusotts Municipalities Create A Greener Energy Future OUTREACH - REGIONAL COORDINATORS • Located at each of the DEP Regional Offices: - SERO - LAKEVILLE: Seth Pickering • Seth.Plckering@state.ma.us NERO - WILMINGTON: Joanne Bissetta: • Joanne.Bissetta@state.ma.us CERO - WORCESTER: Kelly Brown • Kelly. Brown@state.ma.us - WERO - SPRINGFIELD: Jim Barry • Jim.Barry@state.ma.us Helping Massachusetts tunicipolities Create A Greener Enorgy Future PER 10 ===PAGE 13=== Sample Vehicle Listing From EPA Fuel Economy Guide Manufacturer Model The most fuel-efficient automatic and manual vehicies per class are listed in black boldface type and marked with a black pointer (P). Alternative fuel vehicles are highlighted by a blue bar, and those that can use two kinds of fuel, such as flexible fuel vehicles, have an entry for each fuel type. Transmission information: type (A=automatic, A-S=automatic transmission-select shift, AV= continuously variable transmission, M=manual, etc.) followed by number of gears or speeds Sample Vehicle Listing (Not Actual Data) Trans speeds Eng 8 MPG City/ -MINI - Cooper S Clubman. A-S6. M-6. 1.6/4 ... 26/34..... $1,656. _PT. 27/36 ... $1,598 IP.T CHEVROLET Aveo... FORD • Fiesta FWD A-4. 1.6/4 M-5 A-S6 1.6/4 M-6 3.6/6 3.6/6 A-S6... 1.6/4 M-5.. i...29/38. 1,614 ...28/37 25/34 7 $1,506 27/35..... 31,498 18/29..... $2,048 17/28 $2,250 ...$1,364 ...$1,404 MIDSIZE CARS MERCURY Milan FWD. M-6 Milan FWD FFV 2.5/4 .... 23/33.... $1.732 2 5/4 22/29 $1,876 13.0/6 14/21 $2,438 E85 20/28.. $1,958 Gas Engine size (in liters) followed by number of cylinders. EXAMPLE: 3.D-liter, 6-cylinder engine Additional information to help further identify the vehicle (e.g.; engine and fuel system info) along with other useful information about taxes, required fuel grade, etc. EXAMPLE: P=Premium Gasoline Recommended T=Turbo charger EPA city & highway MPG estimates EXAMPLE: 25 MPG city, 34 MPG highway Vehicle Class Estimated annual fuel cost, assuming 15,000 miles of travel a year (55% city and 45% highway) and an average fuel price Flexible fuel vehicles (FFVs) can run on gasoline or E85 (a mixture of 85% ethanol & 15% gasoline). MassachusetTs DEPARTMENT OF ENERGY RESOURCES Helping Massachusetts Municipalities Create A Greener Energy Future DER Massiles Denartin of therzy Resources s ===PAGE 14=== 2012 Sport Utility Vehicles Sorted by MPG (city), Click on column headings to resort Select up to 4 models to compare Estimated Annual Compare! Model Regular New MPG Fuel Carbon Footprint city hwy cost (tons/yr of co,) # Air Pollution Score! All states except CA and NE states Ford Escape Hybrid FWD 4 cyl, 2.5 L, Automatic (variable gear ratios), compare r 34 city 31 hwy $1610 5.8 NA Lexus RX 450h 6 cyl, 3.5 L, Auto(AV-S6), Premium compare r 32 city 28 hwy $1848 6.2 NA Lexus RX 450h AWD 6 cyl, 3.5 L, Auto(AV-S6), Premium comparer 30 city 28 hwy $1915 6.5 NA Ford Escape Hybrid AWD 4 cyl, 2.5 L, Automatic (variable gear ratios), Regular compare r 30 city 27 hwy $1775 6.5 NA Toyota Highlander Hybrid 4WD 6 cyl, 3.5 L, Automatic (variable gear ratios), Regular compare r 28 city 28 hwy $1837 6.7 NA Hyundai Tucson 2WD 4 cyl, 2.0 L, Automatic 6-spd, Regular compare + 23 city 31 nwy $1981 7.2 NA Jeep Compass 2WD 4 cyl, 2.0 L, Manual 5-spd, Regular comparer 23 city 29 hwy $2058 7.5 NA Jeep Patriot 2WD 4 cyl, 2.0 L, Manual 5-spd, Regular compare+ 23 city 29 hwy $2058 7.5 NA Ford Escape FWD 4 cyl, 2.5 L, Manual 5-spd, Regular compare r 23 city 28 hwy $2058 7.5 NA Jeep Compass 2WD 4 cyl, 2.4 L, Manual 5-spd, Regular comparer 23 city 28 hwy $2058 7.5 NA We have revised the 198 2007 MPG estimates to make them comparable the new 2008 estimates Leam Mor Personalize... • Use your gas pric and Annual Miles • Switch Units: Gallons/100 Miles Liters/100 km • Show Air Pollutior Scores for CA and Northeast States ===PAGE 15=== compare+ comparer compare r comparer compare r comparer comparer compare+ compare r comparer Jeep Patriot 2WD 4 cyl, 2.4 L, Manual 5-spd, Regular 23 city 28 hwy $2058 7.5 NA Mitsubishi Outlander 2WD 4 cyl, 2.0 L, Auto(AV-S6), Regular 23 city 28 hwy $2058 7.5 NA Jeep Compass 2WD 4 cyl, 2.0 L, Automatic (variable gear ratios), Regular 23 city 27 hwy $2145 7.8 NA Jeep Patriot 2WD 4 cyl, 2.0 L, Automatic (variable gear ratios), Regular 23 city 27 hwy $2145 7.8 NA Chevrolet Equinox FWD 4 cyl, 2.4 L, Automatic 6-spd, SIDI; FFV, Gasoline or Gas 22 city 32 hwy $1981 7.2 NA E85 15 city 22 hwy $2719 5.9 GMC Terrain FWD 4 cyl, 2.4 L, Automatic 6-spd, SIDI; FFV, Gasoline or E85 Gas 22 city 32 hwy $1981 7.2 NA E85 15 city 22 nwy $2719 5.9 Chevrolet Equinox FWD 4 cyl, 2.4 L, Automatic 6-spd, SIDI, Regular 22 city 32 hwy $1981 7.2 NA GMC Terrain FWD 4 cyl, 2.4 L, Automatic 6-spd, SIDI, Regular 22 city 32 hwy $1981 7.2 NA Hyundai Tucson 2WD 4 cyl, 2.4 L, Automatic 6-spd, Regular 22 city 32 hwy $2058 7.5 NA Kia Sorento 2WD 4 cyl, 2.4 L, Automatic 6-spd, SIDI, Regular 22 city 32 hwy $2058 7.5 NA Kia Sportage 2WD 4 cyl, 2.4 L, Automatic 6-spd, Regular ===PAGE 16=== Satcon Home Live View Data Maintenance Help Site List Char: Gallery (Dren Charti Tetal Production Production Comparison Vield Model Comparison Estimabe Comparison i: | Week Manth| Year Lifetime Custom Total Production 600 Broadway Electric: Turkey Hill Middle School LiLegend Copy Downing Edit) 500- 400- Kilowatt hours 300- 200- 100- 0 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 Monday, September 05, 2011 - Tuesday, October 04, 2011 Copyright © 2011 Alsonergy, Inc. All rights reserved. 3 4 Logged in: jorda ===PAGE 17=== Timestamp 9/5/2011 0:00 9/6/201 1 0:00 9/7/2011 0:00 9/8/2011 0:00 9/9/2011 0:00 9/10/2011 0:00 9/11/2011 0:00 9/12/2011 0:00 9/13/2011 0:00 9/14/2011 0:00 9/15/2011 0:00 9/16/2011 0:00 9/17/2011 0:00 9/18/2011 0:00 9/19/2011 0:00 9/20/2011 0:00 9/21/2011 0:00 9/22/2011 0:00 9/23/2011 0:00 9/24/2011 0:00 9/25/2011 0:00 9/26/2011 0:00 9/27/2011 0:00 9/28/2011 0:00 9/29/2011 0:00 9/30/2011 0:00 10/1/2011 0:00 10/2/2011 0:00 10/3/2011 0:00 10/4/2011 0:00 total Broadway Electric: Turkey Hill Middle School: kWh 364 167 70 198 444 544 415 490 502 393 201 570 503 399 529 121 473 113 125 212 228.5 414.5 439 422 76 358 41 82 335 112 9341 ======================================================================================== DOCUMENT : 2011-10-18-agenda-2357.txt BOARD : finance-committee DATE : 2011-10-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-10-18-agenda-2357.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10182011-2357 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2011-10-18-minutes-2357.txt BOARD : finance-committee DATE : 2011-10-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-10-18-minutes-2357.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10182011-2357 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Mark Erickson, Chairman Brian Laffond, Vice-Chairman Martha McDonald, Secretary Barbara Reynolds John Male Scott Gile 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes October 18, 2011 Location: Present: Absent: Town Hall Brian Laffond, Martha McDonald, Mark Erickson, Scott Gile Barbara Reynolds, John Male 1) Meeting called to order by the Chairman at 7:00 PM Joint Meeting held with the Board of Selectmen and Finance Committee - Kerry Speidel, Town Manager, presented the Town of Lunenburg Five Year Financial Forecast, Fiscal Years 2013 - 2017 3) Adjournment - BL made a motion to adjourn at 9:00 pm, ME seconded; all in favor Minutes respectfully submitted by Martha McDonald RECEIVED & FILED JAN 3 0 2012 LUNENBURG TOWN CLERK OFFICE n...=.r1 ======================================================================================== DOCUMENT : 2011-10-27-agenda-2358.txt BOARD : finance-committee DATE : 2011-10-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2011-10-27-agenda-2358.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10272011-2358 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on October 27, 2011 7:00 PM Town Hall AGENDA 1. Open Meeting 2. Communications – • Public Discussion • New Communications 3. Review Minutes – 9/22/2011, 10/6/2011, 10/18/201 1 4. Committee / Department Reports Capital Planning – Brian Laffond, DPW – Martha McDo nald, Library – Barbara Reynolds, Monty Tech – Barbara Reynolds, Public Safety – Scot t Gile, Service Level Team – Mark Erickson / John Male, Sewer Commission – John Male, Schools – TBD, School Regionalization – Mark Erickson, School Reconfigura tion – Brian Laffond / Barbara Reynolds 5. New Business – • DPW Pavement Management Plan • Town Accountant’s Quarterly Report • Town Manager updates 6. Next Meetings – • November 10, 2011 – 7:00 p.m. – Regularly Schedule d Meeting – Lunenburg Town Hall • December 5, 2011 – 7:00 p.m. - Special Town Meetin g – LHS 7. Adjournment