# finance-committee — 38 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2015-01-08-agenda-2261.txt BOARD : finance-committee DATE : 2015-01-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-01-08-agenda-2261.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01082015-2261 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-01-08-minutes-2261.txt BOARD : finance-committee DATE : 2015-01-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-01-08-minutes-2261.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01082015-2261 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Caroline Griffis Jay Simeone Тони о непризна 1/22/15 Lunenburg Finance Committee Minutes: January 8, 2015 Meeting 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Location: Town Hall Present: Mark Erickson, Terri Burchfield, Karin Menard, Jay Simeone, John Henshaw Also Present: Jamie Toale--BOS Liaison, Kerry Speidel Absent: Caroline Griffis 1. Mark called the meeting to order at 7:02 pm. 2. Communications: A. Public: None. B. Committee: i. Mark circulated to the committee notification of the Central Mass. Mosquito Control meeting at the Northborough Free Library on January 14 on the FY16 mosquito control budget. il. Mark also handed out the Budget Hearing Schedule and the Proposed Schedule for FY2015 Annual Town Meeting. 3. Highlights of the Review of the Report of the 2014 Audited Financial Statements by Powers and Sullivan, LLC. For more detail than given below, note that the audit report is on file at Town Hall. A. The Town received a clean report finding on the way the Federal Award Program funds was accounted for and managed B. The audit tested internal controls and audited the Town's Balance Statement and Accounts and found all in good order. C. Financial statements conform to generally accepted accounting principles (GAAP). D. Their audit established that the budget is operationally sound and cited in particular: i. Free Cash levels and planning. ii. Stabilization funds - general and dedicated - prudent balances. ili. Funding of capital expenditures. iv. Debt Reserve balances. V. Budgeting for Snow and Ice Removal. vi. The Town's projections of reserve requirements are valid. E. The Management Report included recommendations in three categories: i. Documenting the work processes of Town Hall employees so that when new or other employees have to fill in or take over other jobs, the transition is smooth. ii. Computer passwords and restricted access to documents to those who need access to do their work to better secure information. ili. OPEB: The recommendation is that the Town take proactive steps to at least mitigate the long term liability consistent with those steps taken by towns that are peers to Lunenburg in the state. RECEIVED & FILED Minutes-LFC-FY1501-150108.docx JAN 2 6 2015 LUNENBURG TOWN 10F3 TIERE OFFICE ===PAGE 2=== 4. Town Manager Report: A. Charlie Baker, as new governor, gets an additional month to prepare the state budget. Thus the Town will put together the FY16 budget without formal input on levels of state aid. However Kerry said that she does not think there will be any changes in state aid to the Town-at least for FY16. B. The Library is concerned about the effect to their expenditures relative to FY15 budget from the increase in electricity costs. There may be a $5,500 overspend. C. The Schools are looking into an apparent discrepancy regarding 87 students who reportedly have opted to choice out to other districts. This if valid, means a $100,000 increase in costs to the Town. However, 87 students is much higher than recent experience and may be an overstatement. Loxi is working to find out whether the information is correct. 5. Minutes of the December 11, 2014 Meeting: Mark had two corrections, which John will make to the Minutes. Terri moved that the minutes be approved as amended. Jay seconded her motion and the committee approved the motion 5-0. > Action item: John will correct the minutes, sign them and give them to the Town Clerk's office next week. 6. Committee/Department Liaison Updates: Committee/Department- | Update: Reported By: Capital Planning--John H. • The CPC has completed a nearly final priority list of capital requests for funding in FY16. • We also discussed scenarios of borrowing and the effect borrowing to fund the purchase of high cost capital requests on the capital budget in FY 17 and beyond. John handed out a work-in-progress spreadsheet illustrating the process and framing the issues around borrowing. • Mark recommended we study the spreadsheet/process to prepare for the Capital Planning Committee presentation of the proposed capital plan Public Works--John H. Library-Caroline G. PACC-John H. Building Re-Use--Mark E. There is nothing to report. No update. The PACC met, elected officers and reviewed the status of the Public Access Cable. • Mike Mackin brought a rough draft idea of the minimum lot sizes tor TC Passios and the Brooks House. • The Planning Board hopes to review the layout by January. • Jamie will update his spreadsheet with the new information. • The next meeting will be in March. School Building-Mark E. Schools--Karin M. The School Building Committee will meet next week. At the 1/7 meeting the school committee decided on an FY16 budget that would be a 6.09% over the FY15 budget. This proposed budget will increase further as the full effect of an increase in paraprofessionals and regular teachers is factored in. Monty Tech--Karin M. Council on Aging, Caroline Nothing to report. No Update. Minutes-LFC-FY1501-150108.docx RECEIVED & FILED JAN 2 6 2015 LUNANEERO : CLERK OFFICE 2 of 3 ===PAGE 3=== Public Safety -Terri B. Sewer Commission-Jay S. Green Community-Jay S. Nothing to report, but Terri will be in touch with both the Fire and Police Departments regarding their budget presentations-e.g. round the clock schedules and how budget constraints would affect service levels. There is nothing to report. • The Green Community is moving on installing LED lights at the Library as there is grant money for this. 7. Future Agenda Items • Capital Planning Presents the proposed capital plan for FY16 to the Fin Common January 22. • Departmental FY16 Budget Presentations weekly from Feb. 19 through March 26. 8. Meeting Adjournment: Karin moved to adjourn the meeting, her motion was seconded by Jay and approved 5-0. The meeting adjourned at 9:10 PM. Respectfully submitted by John Henshaw January 16, 2015 RECEIVED & FILED JAN 2 6 2015 LUNENBURG TOWN CLERK OFFICE 3 0f3 Minutes-LFC-FY1501-150108.docx ======================================================================================== DOCUMENT : 2015-01-22-agenda-2262.txt BOARD : finance-committee DATE : 2015-01-22 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-01-22-agenda-2262.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01222015-2262 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-01-22-minutes-2262.txt BOARD : finance-committee DATE : 2015-01-22 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-01-22-minutes-2262.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01222015-2262 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Caroline Griffis Jay Simeone 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Fihance Committee Minutes: January 22, 2015 Meeting Location: Present: Also Present: Absent: Town Hall Mark Erickson, Terri Burchfield, Karin Menard, Jay Simeone, John Henshaw Jamie Toale--BOS Liaison, Kerry Speidel Caroline Griffis 1. Mark called the meeting to order at 7:00 pm. 2. Communications: A. Public: Dave Rodgers suggested that one of the school's two modular buildings they no longer need could be used by the Cemetery Dept. to augment their building on Holman Street, and the other may be useful at the sanitary landfill. He also said the HVAC system at the library does not work very well and thought that may be a factor in the library energy use. B. Committee: i. The Massachusetts Foundation Budget Review Commission will have a public hearing Saturday, January 24th at Nashoba Regional High School to solicit public comment on the formula for the Foundation budget for Education, which they are reviewing. ii. Mark circulated to the committee a hard copy of The Municipal Financial Data 44t edition updated for 2014, put out by the Massachusetts Taxpayers Foundation. iii. The Board of Assessors put out a flyer summarizing the Town of Lunenburg valuation and Tax Summary, and Mark circulated this to the committee. iv. The Mass Municipal Association meeting is on January 23 and 24 in Boston. 3. Town Manager Updates: A. Reserve Fund Transfer Requests: i. The Fire and Police Departments project vehicle maintenance costs for each are projected to be over budget by $8,000 - $10,000. However, vehicle maintenance costs as a whole for the Town are not projected to be over budget. ii. Interim Director Teresa Hathaway and Dick Mailloux, Vice-Chair of the Library Board of Trustees, requested $15,000 from the reserve fund to cover increases in electricity and natural gas costs as a result of increased electric and gas rates. YTD energy costs are over budget and the increased unit costs for electricity and gas are in addition to that. Kerry said the rate increase is due to a requirement for utilities to stockpile oil in the winter and should come down in a few months. • The library has initiatives with the Green Community and considering changing their schedule to reduce energy usage, but both are prospective. Increased energy costs may affect whether the library qualifies for state grants tied to the total library budget and the amount the library spends on circulation materials. • Mark said it has been the Finance Committee's practice to approve reserve fund transfers toward the end of the year when the exact amount and need is clearer. The library's concern is having meeting operating costs between now and then. Kerry said that previous Finance Committees had approved reserve transfers in the middle of fiscal years, but her concern is that any transfer to the library to meet their higher energy costs would increase the minimum required library budget to qualify Minutes-LFC-FY1501-150122.docx 1 of 3 ===PAGE 2=== for the state grants in future fiscal years (e.g. in Fy16 the estimated increase in the minimum required would be $4,000. So Kerry would like more time to work out a plan to deal with this issue. Mark reassured the library that the Town would not let any of their bills go unpaid, while the Town works on the best approach to managing the effects of the increased B. Unanticipated Overages: i. Projected costs of Veterans' Benefits in FY15 is $20,000 over budget. The State reimburses the Town 75% of the cost of these benefits but only in the next fiscal year, so the Town will have an outlay over budget for these benefits until then. ii. There is a potential overage in health care insurance costs of $12,000. The Town will try to mitigate this within the overall budget. ili. Because of an increase of about 30 school choice students, and some other overages, there is the potential for an over spend of about $100,000. (See Karin's committee report below for more details on this.) iv. The Town has free cash that will help meet potential overages in FY15, but free cash may be lower going into FY16, which would affect line items in the FY16 budget, like funding capital purchases. 4. Capital Planning Committee Recommendations presented by Jamie Toale, Chairman of the CPC The budget for new capital projects-including pavement management-is $850,000: Total budget is $1,000,000 less $150,000 in debt service costs from borrowing for capital projects. This may change during the budget process. B. Of 25 capital project requests from Town Departments for FY15, the top nine priority projects cost nearly $850,000 in total. The street sweeper is the tenth priority item and costs $180,000. Borrowing to pay for the projects that cost over $100,000 would allow funding of some lower priority projects, and/or invest more in the pavement management program, or spend less money on capital projects in FY15. D. But borrowing would also reduce capital budgets in future years. The CPC recommends borrowing to finance the backhoe ($120,000) and dump truck ($190,000) requested by the DPW. If the Town projects sufficient funds both in FY15 and beyond, the CPC also recommends purchasing the street sweeper through borrowing. F. The CPC recommends that the horizon for capital projects be extended from the current five years to ten years. This would give the CPC more visibility of anticipated future high cost projects. G. Discussion Items: Item Borrowing for Capital Projects Previously appropriated capital requests that remain unspent. Issues/Questions -$100,000 is the minimum the Town would use borrowing to fund, but the goal was to fund much more expensive projects. One option may be to fund two less expensive projects together (for instance the backhoe and dump truck) but Mark said this should be an exceptional case. -Concern that the out year costs of this year's borrowing would constrain the Town's ability to replace the ladder truck for $850,000 or other expensive projects. Unspent capital funds should be returned to the capital budget and re-appropriated at Town meeting. -How should these projects be funded? -Should they be part of the capital project process or handled another way? abatement request.) Multi-year capital planning be extend to ten years. : This would provide longer term visibility to capital needs and guide borrowing decisions. There was general ; approval for the extended horizon. 5. Minutes of the January 8, 2015 Meeting: Terry made a motion to accept the minutes and Karin seconded her motion. The committee voted 5-0 to accept the minutes as submitted. Minutes-LFC-FY1501-150122.docx 2 of 3 ===PAGE 3=== 6. Committee/Department Liaison Updates: Committee/Department- | Update: Reported By: Capital Planning-John H. There is nothing further to report. Public Works--John H. There is nothing to report. PACC-John H. The PACC's next meeting will take up the budget and expenditures. Library-Caroline G. Nothing further to report. Public Safety-Terry Both Chief Marino and Chief Sullivan were interested in how the committee feels about making any personnel increases in the Police and Fire Departments in FY16. Building Re-Use--Mark E. There is nothing to report. School Building-Mark E. Schools--Karin M. Monty Tech--Karin M. Council on Aging, Caroline Sewer Commission-Jay S. Green Community-Jay S. • Structural steel is 30% complete, concrete work is complete, site work has been demobilized until the rest of the building is complete. There will e temporary lighting installed in building A once the root is on • The Town needs to sign a temporary agreement with Unitil for : transformer to be delivered at the end of January and the permanent easement for that transformed will be voted on at Annual Town Meeting. • The project remains on schedule and on budget. • At the request of the school committee Superintendent Calmes has added paraprofessionals into the FY15 budget. This means that the FY16 budget for the schools as of that meeting is a 9% increase over FY14. • Supt. Calmes is working on understanding the reported increase in the school choice out numbers. It looks like the numbers reported by the state are in error. There is nothing to report. No report. The Sewer Commission is primarily working on their budget. • The Green Community has bids for the LED lights for the parking lot in the Library and parking lot in the Public Safety Building. They have a significant amount of money and are looking for more projects to do. 7. Net Me 2g hurtine, Febrace the TogeManser Presents tie 2015 budget, and February 8. Adjournment: Karin moved to adjourn the meeting, her motion was seconded by Jay and approved 5-0. The meeting adjourned at 8:42 PM. Respectfully submitted by John Henshaw February 9, 2015 Minutes-LFC-FY1501-150122.docx 3 of 3 ======================================================================================== DOCUMENT : 2015-02-12-agenda-2263.txt BOARD : finance-committee DATE : 2015-02-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-02-12-agenda-2263.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02122015-2263 ======================================================================================== ===PAGE 1=== NOTI CE of FINANCE COMMITTEE MEETING on February 12, 2015 7:00 PM Town Hall AGENDA IN ACCORDANCE WITH THE REQUIREMENTS OF THE OPEN MEETING LAW, PLEASE BE ADVISED THAT THIS MEETING IS BEING RECORDED AND BROADCAST OVER LUNENBURG PUBLIC ACCESS. 1. Open meeting 2. Communications • Public Comment • New Communications 3. Town Manager Updates • Request to deficit spend in Snow & Ice Account 4. Town Manager’s Preliminary FY 2016 Budget Recomm endation 5. Review Minutes 6. Committee/Department Updates Capital Planning – John; DPW – John; Public Access Committee – John Library – Caroline; Public Safety – Terri; Sewer Co mmission –Jay; Green Community Committee – Jay; School Committee – Karin; Monty Te ch – Karin; Council on Aging – Caroline; School Building Committee – Mark; Buildin g Reuse –Mark 7. Budget Opportunities 8. Future Agenda Items • Review updated Pavement Management Plan • Review contract commitments (e.g., sick leave buy back) 9. Next Meetings • Feb 19, 2015, 7:00 p.m. – Town Hall – Budget Revie w , Special Meeting • Feb 26, 2015, 7:00 p.m. – Town Hall – Budget Revie w, Regular Meeting 10. Adjournment ======================================================================================== DOCUMENT : 2015-02-17-agenda-2264.txt BOARD : finance-committee DATE : 2015-02-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-02-17-agenda-2264.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02172015-2264 ======================================================================================== ===PAGE 1=== NOTI CE of FINANCE COMMITTEE MEETING on February 17, 2015 7:00 PM Town Hall AGENDA IN ACCORDANCE WITH THE REQUIREMENTS OF THE OPEN MEETING LAW, PLEASE BE ADVISED THAT THIS MEETING IS BEING RECORDED AND BROADCAST OVER LUNENBURG PUBLIC ACCESS. 1. Open meeting 2. Communications • Public Comment • New Communications 3. Town Manager Updates • Request to deficit spend in Snow & Ice Account 4. Town Manager’s Preliminary FY 2016 Budget Recomm endation 5. Next Meetings • Feb 19, 2015, 7:00 p.m. – Town Hall – Budget Revie w , Special Meeting • Feb 26, 2015, 7:00 p.m. – Town Hall – Budget Revie w, Regular Meeting 6. Adjournment ======================================================================================== DOCUMENT : 2015-02-19-agenda-2265.txt BOARD : finance-committee DATE : 2015-02-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-02-19-agenda-2265.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02192015-2265 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-02-26-agenda-2266.txt BOARD : finance-committee DATE : 2015-02-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-02-26-agenda-2266.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02262015-2266 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-02-26-minutes-2266.txt BOARD : finance-committee DATE : 2015-02-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-02-26-minutes-2266.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02262015-2266 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Caroline Griffis Jay Simeone 3/5/15 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes: February 26, 2015 Meeting Location: Present: Also Present: Absent: Town Hall Mark Erickson, Terri Burchfield, Karin Menard, Jay Simeone, John Henshaw Jamie Toale--BOS Liaison Caroline Griffis 1. Mark called the meeting to order at 7:00 pm. 2. Communications: Public: Carl Luck, further to Chief Marino's call for adding three officers (see 4.B.), recommended the Finance Committee include in the projected total costs to the Town of adding personnel: nominal wages for the fiscal year, but also current and projected costs for insurance, and other benefits as well as projected future wage and salary increases. B. Committee: Mark reminded the Town of the 6:35 PM Planning Board meeting on March 9 at Town Hall to amend and correct a by-law. 3. Town Manager Updates: None. 4. The Police Department FY16 Budget by Chief Dan Marino. (Note: Click here for specific details about the FY16 Police Budget and service levels.) A. Over the past five years at least there has been a significant increase in the demands on the police: i. Arrests, protective custody, and criminal complaint summons have increased by 78%. ii. Reportable incidents and field interviews have risen 81%, and the incidents are more likely to become confrontational. ili. In the past year the number of arrests have increased significantly. iv. These increases have put increasing pressure on Police Department staff. B. Since FY2012 when there was an increase of one officer-from 11 to 12, personnel has not increased. The target Police Budget included a request for three additional officers, which is not in the Town Manager's Preliminary budget due to lack of funds. C. Costs have increased due to step increases in salaries and unfunded mandates. i. Mandated training amounts to at least five days per policeman. il. Mandated supplies (E.g. Narcan-used to counter over doses from narcotic use, and Quick Clot to staunch bleeding). Under the proposed FY16 budget neither is funded. D. Effects on Police Department service levels: i. Reduced resources for Community Policing, a form of outreach to the community that is a bridge between the community and the Police Department. ii. Funding is for the same number of officers to handle increases in incidents, complaints and arrests. Minutes-LFC-FY1501-150226.docx 1 of2 ===PAGE 2=== 5. The Fire Department FY16 Budget Presentation by Chief Patrick Sullivan Note: Click here for specific details about the FY16 Police Budget and service levels.) A. In the four years from 2010 to 2014, Fire/Hazard and EMS/Medical calls have increased from about 1,400 calls to about 1,600 per year-12.5%. This increase may be due to the population increase and the increase in elderly residents in Town. If so, this trend may continue. Five full time staff are employed in the Fire Department, augmented by 31 call fire officers and fire fighters/EMTs. i. Chief Sullivan presented a chart that showed that response times tend to increase in times full time staff is not at the station. C. Fire Department Goals i. Increase the number of EMTs on full time staff and lower the response times to medical emergencies to National Fire Protection Association (NFPA) standards. ii. Increase the budget for supplies that has run out in previous years. ili. Replace an aging fleet of fire trucks and other emergency apparatus. D. Effects on Fire Department service levels: i. Because of funding constraints, the preliminary FY16 budget does not fund an increase in staff, which may translate to less improvement in response times. il. Replacing the Fire Department's aging fleet per Chief Sullivan's schedule will present challenges to the Town over the next few years. 6. Discussion on Trade-offs: A. Any decision to pay for something not funded in the Preliminary FY16 budget must be accompanied by a source of funding. B. Sources of funds may be not funding something that had been funded in the preliminary budget, or by finding an alternative source of funding. An example of an alternate source of funding are user fees. 7. Minutes: The minutes of Tuesday's meeting were not ready for review, revision, and/or approval. 8. Committee/Department Liaison Updates: None. 9. Next Meetings: A. Thursday, March 5-the Library, Schools, and the Council on Aging budget presentations and effects on service levels. B. March 12, Sewer Enterprise and DPW will present their budgets and effects service levels. 10. Adjournment: Karin moved to adjourn the meeting, her motion was seconded by Terri and approved 5-0. The meeting adjourned at 8:30 PM. Respectfully submitted by John Henshaw March 4, 2015 Minutes-LFC-FY1501-150226.docx 2 of 2 ======================================================================================== DOCUMENT : 2015-03-05-agenda-2267.txt BOARD : finance-committee DATE : 2015-03-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-05-agenda-2267.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03052015-2267 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-03-05-minutes-2267.txt BOARD : finance-committee DATE : 2015-03-05 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-05-minutes-2267.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03052015-2267 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg 115" Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Caroline Griffis Jay Simeone 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes: March 5, 2015 Meeting Location: Present: Also Present: Absent: Town Hall Mark Erickson, Terri Burchfield, Karin Menard, Jay Simeone, John Henshaw Jamie Toale--BOS Liaison, Kerry Speidel, Town Manager Caroline Griffis 1. Mark called the meeting to order at 7:02 pm. 2. Communications: A. Public: None. B. Committee i. The Citizens' Caucus will take place on Monday, March 16t at 7:00 at Turkey Hill Middle School. il. All department FY16 budget presentations and supporting documents will be posted on the Finance Committee website shortly after the presentations are made. Click here to go to the web page where the presentations are posted. 3. Town Manager Updates: None. 4. Library FY16 Budget Presentation by Martha Moore, Director A. The library has 51,000 materials available to circulate, and is an information hub for library patrons. Three-fourths of the Town's citizens have a library card. i. The Library submitted an FY16 budget request of $379,735, a $26,530 increase over FY15 projected expenditures and $16,252 more than the Town Manager's preliminary FY16 budget or 53634786 Toh isanagers proiete avage steve me intry level necessary for the library to qualify for state aid to local public libraries. • This aid amounts to roughly $12,000 in grants from the state, a key source of funding for the library. ii. The library may be able to make up some of the shortfall from the library revolving account. B. Effects on Lunenburg Public Library service levels at the lower budgeted amount: i. Although core functions and activities will be funded, there may be fewer new circulating materials (E.g. books, DVDs...) and less funding for programs in FY16 than there would have been otherwise. ii. Other sources may be able to make up some of the relative shortfall. Minutes-LFC-FY1501-150305.docx 1 of2 ===PAGE 2=== 5. Council on Aging (COA) FY16 Budget Presentation by Doreen Noble A. The COĂ provides a wide range of services to seniors-those who are 60 years old or older. These services comprise dozens of activities, events, and programs that range from providing meals, transportation, diet and exercise, companionship... Indeed the COA program offering touches the lives of seniors who live in Lunenburg as well as those who live out of town. i. The COA summited an FY16 budget of $107,214, $12,652 above FY15, and $3,404 above the Town Manager's preliminary budget, $103,810. ii. The COA budget amounts to about ½ of one percent of the total Town budget. B. The main difference between the COA's budget and the preliminary budget is a $4,500 reduction in the MOC Nutrition line from $5,000 to $500. i. The MOC nutrition line had been increased in FY15 to improve the quality of meals at the Eagle House Senior Center and make them less dependent on vendors. Doreen stated that one aim had been to make salads available more often. This reduction may affect the quality and nutritional value of the meals. 6. School Department FY16 Budget Presentation by Loxi Calmes. While acknowledging the Town's financial realities, the budget the school department submitted aims to recognize personnel needs. i. Accordingly the school department recommends adding/reinstating personnel, including three classroom teachers, 15 paraprofessionals, a behavioral specialist, and an out of district coordinator. • Two of the teachers would rectify class sizes of 30 or more students in the fourth and sixth grades in the 2015-2016 school year. ii. The cost of all recommended personnel additions is $549,119, not including health insurance costs. lii. Increased costs related to school choice and special education make the revenue/expense situation even more challenging. B. Accordingly, the School Department submitted a FY16 budget of $18,273,840. This would be $1,518,977 more than projected expenditures in FY15, a 9.1% increase. i. The Town Manager's preliminaryFY16 budget for the schools is $17,398,402, which would be an increase of $643,539 or a 3.8% increase over FY15. For reference, the total projected increase in general fund revenue from FY15 to FY16 is $1,149,553, 3.2%. 7. Minutes: The February 24 meeting: Terri made a motion to approve the minutes, Karin seconded her motion and the committee approved the minutes as submitted 5-0. B. The February 26 meeting: Karin made a motion to approve the minutes, Jay seconded her motion and the committee approved the minutes as submitted 5-0. 8. Committee/Department Liaison Updates: Mark announced that the School Building Committee will meet next week and the Building Re-Use committee will meet on Wednesday, March 18th. 9. Future Agenda: Mark proposed that the standing item on the agenda, "Budget Opportunities" be changed to "Budget Goals and Opportunities" to broaden this part of Finance Committee Meetings to include ongoing discussions and determinations about trade-offs, priorities, and goals both before and during the budget process. The committee concurs. 10. Next Meetings: A. March 12, Sewer Enterprise and DPW will present their budgets and effects service levels. 11. Adjournment: Karin moved to adjourn the meeting, her motion was seconded by Jay and approved 5-0. The meeting adjourned at 8:30 PM. Respectfully submitted by John Henshaw March 11, 2015 Minutes-LFC-FY1501-150305.docx 2of2 ======================================================================================== DOCUMENT : 2015-03-12-agenda-2268.txt BOARD : finance-committee DATE : 2015-03-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-12-agenda-2268.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03122015-2268 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-03-12-minutes-2268.txt BOARD : finance-committee DATE : 2015-03-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-12-minutes-2268.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03122015-2268 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Caroline Griffis Jay Simeone 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes: March 12, 2015 Meeting Location: Town Hall Present: Mark Erickson, Terri Burchfield, Karin Menard, Jay Simeone, John Henshaw Also Present: Jamie Toale-BOS Liaison, Kerry Speidel, Town Manager Absent: Caroline Griffis 1. Mark called the meeting to order at 7:00 pm. 2. Communications: A. Public: None. B. Committee i. The Citizens' Caucus will take place on Monday, March 16h at 7:00 at Turkey Hill Middle School. i. The Planning Board will meet on Wednesday, March 25' at 6:35 PM to discuss changes in the definition of the Town center and changes in the numbering of a by- law relative to marijuana dispensaries. 3. Town Manager Updates: None. 4. DPW FY16 Budget Presentation by Jack Rodriquenz, Director Note: Click here for the DPW presentation. A. Current budget situation: i. The projected snow deficit as of today and March 12 stands at $245,889 before any potential NEMA adjustment. So the possibility exists that the Town will receive some issistance in snow and ice removal costs. But unless and until that happens, we nust assume that the Town will pay all costs associated with the four major storms • There may be more snow and ice removal expenditures from storms yet to come. • A risk to next year's budget is if the deficit in the snow and ice account exceeds $300,000 the Town may have to use some of the stabilization account to pay off the deficit. If so, the Town would have to replenish the stabilization account to a level equal to 5% of the Town's omnibus budget. This would mean lower funds for operating expenses. The average tax bill for home owners in Lunenburg is $4,414.75. The DPW share of that tax bill is $253.28, and plowing costs are usually around $30.00 perring co peril. hear hinter weather this year has pushed Minutes-LFC-FY1501-150312.docx 1 of 4 ===PAGE 2=== B. FY16 budget: i. The DPW's requested target FY16 budget is $1,506,711, a $152,000 increase or $10.1% over the FY15 appropriation. The town manager's recommended budget for FY16 is $1,428,970, $74,000, or 5.4% over FY 2015. The town manager said she would look closely at the energy cost line in the DPW budget-which may require reallocation of funding within the DPW budget, but would not require increasing the total DPW budget. il. Jack said that the town manager's projected budget means the DPW would be able to provide the same levels of service in FY16 as in FY15. C. The Pavement Management Plan: i. The current pavement condition index [PCI] of Town roads is 70. To maintain a PCI of 70 requires an annual investment for maintaining the 89 miles of Town roads of $700,000. That $700,000 figure will be financed from Town capital funds as well as Chapter 90 Highway funds from the State. • Note that the $700,000 per year is not indexed for inflation: It will rise as the cost of labor and materials required to maintain the roads increases over time. D. Ongoing services that the DPW provides: i. Vehicle maintenance and fuel for the Police and Fire Departments. ii. Maintenance of Town facilities. • This includes covering utility costs for Town buildings except the library, which means that the DPW has had to pay for utility rate increases. ili. Tree removal: The DPW identifies and contracts for the removal of trees that pose a hazard to traffic on Town roadways. iv. Infrastructure projects: • The DPW maintains special resources -the Shirley Dam and the capped Landfill. • Both the dam and the landfill comply fully with state and Federal mandates. E. Future expenditure: i. The Town's drainage and storm water system is aging and requires renovation/rehabilitation to comply with government specifications. il. Jack's current estimate is that this would cost between $300,000 and $500,000. F. Current capital projects: i. Repair and/or replacement of two culverts. ii. Redesigning and engineering five intersections to make them safer for traffic. • Paula Bertram stated that there are Federal grants the Town may be able to get to help pay for some costs of intersection redesign and engineering. G. Ideas for raising revenues to meet future costs and improve Town infrastructure: i. Special levy to pay for repairs, renovations, and/or replacing the Town's aging storm water and drainage systems. (See point 4. E. above). ii. Working with selected neighborhoods to fund small, selective road repair or repaving projects that might otherwise be low priority projects in the pavement management plan. This may be most feasible in densely settled neighborhoods, like the Whalom ii. Firing/retaining a grant writer to help apply for grants to help pay for infrastructure improvements-e.g. intersections, roads, stormwater drainage system. Minutes-LFC-FY1501-150312.docx 2 of 4 ===PAGE 3=== 5. Monty Tech FY16 Budget Presentation by Dr. Sheila Harrity, Superintendent and Ms. Tammy Lafalam, Administrative Assistant A. Dr. Harrity presented a summary of the accomplishments of Monty Tech last year including participation in the student space flight experiment program and participating in three competitions. B. Tammy Lafalam reviewed the Monty Tech budget for FY16 and student tuition calculation. i. In school year 2015-16 Lunenburg will be assessed a per pupil cost of $10,275. This is a per student reduction from school year 2014-15 of $430. ii. This year Lunenburg's enrollment and Monty tech will increase by seven students to 78 students in total. ili. Therefore, because of the seven student increase, the Town will pay about $70,000 more than in school year 2014-15. Note that Lunenburg is assessed at the statutorily minimum allowed, and that the cost per student at Monty Tech exceeds $15,000 per year. 6. Minutes: The March 5 meeting--Terri made a motion to approve the minutes, Karin seconded her motion and the committee approved the minutes as submitted 5-0. 7. Committee/Department Liaison Updates: Committee/Department— | Update: Reported By: Capital Planning-John DPW-John PACC-John No report. There is nothing further to report. The PACC met 3/09 and worked on their FY16 budget. The PACC is exploring how to best invest the funds from the accumulated payments from Comcast to improve Public Access Cable service in Town. Library-Caroline Council on Aging-Caroline Public Safety-Terry Schools-Karin Monty Tech-Karin Sewer Commission-Jay Green Community--Jay Building Re-Use--Mark School Building-Mark No report. No report. No report. No report. No report. No report. No report. No report. Temporary lighting was installed in Bidg A; structural steel is nearly complete in Bldngs B and C; and structural steel is in process in Bldng D. Progress is four weeks behind schedule, but the construction manager is looking at ways to get back to schedule. The topping off ceremony will be the week after spring break in April. Minutes-LFC-FY1501-150312.docx 3 of 4 ===PAGE 4=== 8. Future Agenda Items: A. Budget Goals and Opportunities B. Pavement Management Program C. Review contract commitments (E.g. sick leave buy-back.) 9. Next Meetings: March 19, Regularly Scheduled Meeting: Public Access Cable Committee and Sewer Enterprise Fund budget presentations. B. March 26, Special Meeting: Official public hearing, Summary of the FY16 Budget, and recommendations and vote on all money articles in the Town Warrant. 10. Adjournment: Karin moved to adjourn the meeting, her motion was seconded by Terri and approved 5-0. The meeting adjourned at 9:07 PM. Respectfully submitted by John Henshaw March 16, 2015 Minutes-LFC-FY1501-150312.docx 4 of 4 ======================================================================================== DOCUMENT : 2015-03-19-agenda-2269.txt BOARD : finance-committee DATE : 2015-03-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-19-agenda-2269.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03192015-2269 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-03-19-minutes-2269.txt BOARD : finance-committee DATE : 2015-03-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-19-minutes-2269.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03192015-2269 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Caroline Griffis Jay Simeone 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Location: Present: Also Present: Absent: Lunenburg Finance Committee Minutes: March 19, 2015 Meeting Town Hall Terri Burchfield, Karin Menard, Jay Simeone, John Henshaw Jamie Toale--BOS Liaison, Kerry Speidel, Town Manager Mark Ericson, Caroline Griffis 1. Terri called the meeting to order at 7:00 pm. 2. Communications: A. Public: None. B. Committee: None 3. Town Manager Updates: None. 4. Public Access Cable Committee (PACC) FY16 Budget Presentation by Steve Walker Note: Click for slides of the PACC presentation that provide more detail than is included in these minutes. Purpose: i. PACC provides local programming, public service announcements, Board of Selectmen meetings and, occasionally, other meetings of other boards and committees on channels 8 and 9. ii. Viewers can also view videotaped programs on LunenburgAccess B. Goals: i. Expand programming and increase production quality. ii. Recruit and train volunteers. C. Resources and budget: i. The sole source of revenues for Lunenburg Public Access is a fee paid by Comcast for the privilege of providing cable to residents of the Town. This fee totals about $92,000 per year and is paid quarterly. • No taxpayer funds are provided for the operation or equipping of Lunenburg Public Access. ii. The projected balance of accumulated Comcast payments at the end of FY15 is $301,292. These funds are for paying operating expenses and capital investments. ili. FY16 projected operating budget is $147,500. The largest expense--payroll and consulting services--is $75,000 of that total. D. Investments being planned or under consideration: i. Planned in FY16 budget: Update and upgrade existing and aging equipment. ii. Under consideration: Purchasing a mobile unit. Minutes-LFC-FY1501-150319.docx 1 of 3 ===PAGE 2=== 5. Sewer Commission and Enterprise Fund FY16 Budget Presentation by Carl Luck Note: Click for slides of the Sewer Commission presentation that provide more detail than is included in these minutes. A. Purpose: The Sewer Commission provides sewer services to neighborhoods of need identified by the Town's Comprehensive Wastewater Management Plan (CWMP). This includes: i. Assuring capacity is adequate to meet demands on the system. Maintaining a capacity bank. • Reducing Inflow/Infiltration (1/1). • Upgrading and maintaining pump stations. Improving user compliance with grease trap policy through education and enforcement. il. Planning, implementing and managing extensions of sewers to areas of need. B. Revenue note: The sole sources of revenues are user fees and betterments; thus no taxpayer funds are provided for the operation or capital equipment of the Sewer Commission. C. Revenues and Expenses-FY15 and FY16: i. In FY15 the budget is that revenues equal expenses-retained earnings do not change. ii. The FY16 budget is for revenues to increase by about $104.000—12.8%, and expenses increase by $34,000-4.2%. Retained earnings would increase by nearly $70,000. D. Enterprise Fund Tracking and Projections: Revenues, Expenses, Retained Earnings Note: Tracking and projecting the enterprise fund balance is a process that is being refined by the Sewer Commission. As it is refined, this projection will likely change. Based on the current projections of revenue from betterments and associated revenues and fees, the Sewer Enterprise Fund would decline from $1,200,000 in FY15 to about $100,000 in • Projected revenue is a baseline that does not include any new betterment revenues It is likely there will be revenues from betterments in the next decade. ii. Tracking and projecting the Enterprise Fund will be done annually. So the Town will be updated on any issues that need to be addressed. 6. Minutes of the March 19 meeting: Terri made a motion to approve the minutes, Karin seconded her motion and the committee approved the minutes as submitted 4-0. 7. Committee/Department Liaison Updates: Committee/Department— Update: Reported By: Capital Planning--John H. No report. Public Works--John H. No report. PACC--John H. No report. Library-Caroline G. No report. Council on Aging-Caroline G. No report. Public Safety-Terry No report. Schools-Karin No report. Monty Tech Karin No report. Sewer Commission-Jay No report. Minutes-LFC-FY1501-150319.docx 2 of 3 ===PAGE 3=== Green Community-Jay Building Re-Use-Mark School Building-Mark The Green Community Task Force reviewed the Eagle House and Library interior lighting projects. They will be scheduling a work shop with the Library Trustees to review the interior lighting needs. The work to replace the Library exterior parking lot lights is schedule to being shortly. No report. 8. Future Agenda Items: A. Budget Goals and Opportunities B. Pavement Management Program C. Review contract commitments (E.g. sick leave buy-back.) 9. Next Meetings: A. March 26, Special Meeting: Official public hearing, Summary of the budget and review of the money articles in the Town Warrant. 10. Adjournment: Karin moved to adjourn the meeting, her motion was seconded by Jay and approved 4-0. The meeting adjourned at 8:32 PM. Respectfully submitted by John Henshaw March 24, 2015 Minutes-LFC-FY1501-150319.docx 3 of 3 ======================================================================================== DOCUMENT : 2015-03-26-agenda-2270.txt BOARD : finance-committee DATE : 2015-03-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-26-agenda-2270.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03262015-2270 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-03-26-minutes-2270.txt BOARD : finance-committee DATE : 2015-03-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-26-minutes-2270.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03262015-2270 ======================================================================================== ===PAGE 1=== Minutes-LFC-FY1501-150326.docx 1 of 7 Town of Lunenburg Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Caroline Griffis Jay Simeone Lunenburg Finance Committee Minutes: March 26, 2015 Meeting 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Location: Town Hall Present: Mark Ericson, Terri Burchfield, Karin Menard, Jay Simeone, John Henshaw Also Present: Jamie Toale--BOS Liaison, Kerry Speidel, Town Manager Absent: Caroline Griffis 1. Mark called the meeting to order at 7:00 pm. 2. Communications: A. Public: None. B. Committee: i. Mark passed around the latest issue of The Beacon . ii. There is a meeting of the Planning Board on April 13 on a requested zoning change. 3. The FY2016 Budget Public Hearing: The Town Manager reported on changes in revenues and expenditures subsequent to the preliminary budget dated February 15. A. Changes in revenue: i. Net increase new revenue is nearly $430,000. • $145,000 is due to an increase in new growth as calculated by the Town’s assessor. • This is recurring source of revenue, which may be used to fund operating expenses. ii. Net increase in state aid in the Governor’s new budget is nearly $225,000. iii. This includes $116,000 Chapter 40S state aid to Education-which is a revenue source the Town cannot count on going forward. • Chapter 40S aid is to reimburse educational expenses in specific situations (only two towns in the Commonwealth qualify for this aid, and it must be applied for) which also means that it is vulnerable to being cut from the state budget, • As this is non-recurring revenue, it should fund non-recurring expenditures. Superintendent Calmes identified $116,000 of these, so Kerry set the 40S grant at $116,000 to equal the amount of expenditures. iv. Net changes in available funds account for the rest of the increase—about $60,000. v. The increased revenue does not include any re-imbursements either for the first storm, or for the subsequent three storms because it is not certain that the Town will receive any reimbursements. ===PAGE 2=== Minutes-LFC-FY1501-150326.docx 2 of 7 B. Adjustments to expenditures: i. Net increases in expenditures related to the adjustments in revenues is about $300,000. C. The net surplus (increased revenues less increased expenditures) is nearly $130,000. i. Although a surplus like this would be significant in most household budgets, it’s slightly over 0.4% (four-tenths of one percent) of the Town omnibus budget. D. Proposals to apply the net $130,000 increase in revenue: i. To address areas of public welfare and safety: • Narcan and Quick Clot having them would enable police officers, who often are first responders, to administer them to people and mitigate serious health consequences or even save lives. • CPR training for Police Officers, with the same benefits Narcan and Quick Clot confer. Note: This may already be included in training in the FY16 Police Budget. ii. To address maintenance of assets: • Increase the vehicle maintenance budget, which was over budget in FY14 and FY15. • Earmark some of these funds to repair/upgrade some of the stormwater system. As Paula Bertram reported, new requirements for stormwater systems will take effect at an as yet unspecified date. Compliance, which is mandated, may cost $250,000 to $500,000. iii. To address increasing class sizes in the schools. • Note: This would need to be done with care to make sure non-recurring revenues were not used to fund recurring expenditures, like personnel. For instance, the increase in new growth, which is a recurring source of revenue, could be used to fund recurring expenditures. iv. To address the fact that actual spending for snow and ice removal regularly exceeds the budget by several tens of thousands of dollars, increase the snow and ice account to more closely approximate actual costs the Town has spent in the past few years. • Kerry referred the meeting to the chart of the Ten-Year History of the Snow and Ice Removal Account in the Preliminary FY16 Budget Presentation. In eight of the last ten years the snow and ice removal account exceeded $300,000. The average expenditure over that period was $311,384. • In each of the last five years snow and ice removal cost over $300,000, and the average was $354,539. This excludes the winter of 2014-15. • Karin advised caution on how much the Town should increase this account. If the cost of snow and ice removal in future years is less than the budgeted amount, the Town may risk jeopardizing a subsequent option to deficit spend in this account v. To alleviate the need to fund capital projects by borrowing, which may crowd out funding for operating expenditures. • Terri stated that she would prefer to use this surplus to fund capital projects rather than funding operating expenses for two reasons: First, it is surplus and may not recur, and second because funding capital projects through borrowing increases debt service costs, which extends through the borrowing period. • Mark shares her concern and added that deciding to borrow to fund capital acquisitions should take these consequences into account. • John described a spreadsheet tool being worked on that would let the Capital Planning Committee project future debt service costs based on variables— principal, interest rate, borrowing term, and down payment. Jamie is reviewing it, and John sent it to Kerry and Mark for them to look at. ===PAGE 3=== Minutes-LFC-FY1501-150326.docx 3 of 7 • The Capital Planning Committee will meet this coming Tuesday, March 31 at 4:00 at Town Hall and all interested are encouraged to attend. • In light of this meeting, Mark would like to postpone capital discussion until capital planning committee meeting has taken place. E. Opportunities for improvements and questions about the budget process: i. Timeliness: • Carl Luck stated that if the public had had more time to look through all final department budgets before the public hearing they would have been better able to review and understand these budgets. Carl cited the school department’s budget as an example. o Although the Town is obligated to put together a balanced budget, and that entails setting the overall school budget, the School Committee is responsible for setting the line items in the school budgets and had public meetings during the FY16 budget process. So, although the final school budget proposal was finished this week, with a presentation scheduled for Wednesday, April 1, the public had opportunities to review the budget—albeit it one that did not align with Town budget goals. • Mark stated that the budget process is iterative: Initial budgets, based on improving service levels, were presented to this committee over the past month. After that departments developed and subsequently submitted budgets at levels required to provide level services and which align more closely to targets set by the Town Manager. State law mandates that the Town’s budget be balanced—expenditures equal revenues—that is, a budget constrained by projected revenues. The sole permissible instance of deficit spending is the snow and ice account. (See point 3.D.iv above for background.) • As these iterations take time and as changing revenues require changes to the budget, one result is that there is a risk of having less time for review. ii. Limitation of the use of non-recurring revenues: • Carl Luck said that the schools had arguably used non-recurring revenue--a one time savings from SPED--to fund an ongoing program with recurring costs. • Mark stated that it is the policy of this committee to use one-time revenues solely to fund one-time expenses and specifically not to fund on-going expenses. Indeed, the Town’s Financial Policy—formally adopted earlier this fiscal year—explicitly proscribes funding on-going expenditures with one time revenues. F. Mark tabled the rest of the Public Review of the FY16 Budget until next week. 4. Review of the Articles in the Warrant: Article Explanation/Discussion Vote 1-6: Consent Calendar: Annual reauthorization of Revolving Funds. o The Town cannot overspend a revolving fund. o The ambulance revolving fund is the only one that increased Terri made a motion to recommend approval of the six articles on the consent calendar and related expenditures. Karin seconded. The Committee approved the motion 5-0. ===PAGE 4=== Minutes-LFC-FY1501-150326.docx 4 of 7 7 To hear and/or accept written reports. No direct financial effect. No vote necessary. 8 Payment of prior year’s expenses. Payment of prior year’s expenses. Terri made a motion to recommend approval to allocate $1,782 to pay prior year expenses, John seconded. The Committee approved the motion 5-0. 9 Transfer from available funds to amend amounts in the budget. No direct financial effect on the total budget. No vote necessary. 10 Related to collective bargaining. No direct financial effect. No vote necessary. 11 Related to collective bargaining. No direct financial effect. No vote necessary. 12 Related to collective bargaining. No direct financial effect. No vote necessary. 13 Related to collective bargaining. No direct financial effect. No vote necessary. 14 Capital Plan Proposed adjustment. The committee will take this up next week after the Capital Planning Committee has decided on the proposed change to the capital plan. Pending 15 Supplementing the Stabilization fund. The committee will take this up next week when more information is available. Pending 16 FY16 Budget The committee will take this up next week. Pending. 17 Sewer Enterprise Fund The committee will take this up next week when the amount in question is set. Pending. 18 Solid Waste Disposal This account is self-funded by sales of trash bags. There is no increase in bag fees. Terri made a motion to recommend approval of $265,000 to operate the solid waste program enterprise fund in FY2016. Karin seconded. The committee approved the motion 5-0. 19 Water Department Enterprise Fund Typically none of the $25,000 in this account is spent. It is in reserve in case it is needed by the Water Department. John made a motion to recommend approval to fund the account with $25,000. Terri seconded the motion. The committee approved 5-0. 20 Lake Whalom Access No direct financial effect. No vote necessary. 21 Marijuana in Public No direct financial effect. No vote necessary. 22 Pawnbrokers No direct financial effect. No vote necessary. ===PAGE 5=== Minutes-LFC-FY1501-150326.docx 5 of 7 23 Sexual Offenders No direct financial effect. No vote necessary. 24 Granting an easement for gas line right of way to new school. No direct financial effect. No vote necessary. 25 Granting an easement for Electric lines right of way to new school. No direct financial effect. No vote necessary. 26 Using bond premiums to reduce future borrowing and related costs of the new school. Committee to decide after the amount of the premium is known. Pending. 27 Architectural District No direct financial effect. No vote necessary. 28 Village Center District No direct financial effect. No vote necessary. 29 Zoning By-law change No direct financial effect. No vote necessary. 30 Zoning By-law change No direct financial effect. No vote necessary. 31 Zoning By-law change No direct financial effect. No vote necessary. 32 Zoning By-law change No direct financial effect. No vote necessary. 33 Zoning By-law change No direct financial effect. No vote necessary. 34 Zoning map change No direct financial effect. No vote necessary. 35 Flat Hill Road scenic Await determination about whether having this designation would put the Town in any future obligation. Pending. 36 Northfield Road scenic Await determination about whether having this designation would put the Town in any future obligation. Pending. 37 Whether to make White Tail Crossing a Public Rd? The committee would like to know the estimated cost to care for and maintain this road before deciding to make a recommendation. Pending. 38 Zoning change-Commercial to Business. No direct financial effect. No vote necessary. 39 Sewer Collection System $300,000 for an extension to Pleasant View St. This betterment project is to address a real need on the part of residents who live in this area, per criteria in the Comprehensive Wastewater Management Plan. No general levy money will be expended as all costs will be covered by betterment charges. Terri made a motion that the committee recommend approval of a transfer of $300,000 for the betterment project, and Karin seconded. The committee approved the motion 5-0. ===PAGE 6=== Minutes-LFC-FY1501-150326.docx 6 of 7 40 Police Special Fund-Detail Sal. The purpose is to pay special detail salaries for off duty details. Terri made a motion that the committee recommend approval for $10,000 to be put in the Police Special Fund, John seconded. The committee approved the motion 5- 0. 41 Reserve capacity stabilization fund. Establish this fund and set aside fees to pay for reserve capacity fund as needed. John made a motion to recommend approval to establish this fund and set aside fees to fund it. Terri seconded. The committee approved 5-0. 42 Establish a revolving loan to assist qualified town residents to upgrade/replace septic systems or connect to sewers. To be considered April 2 meeting. Pending 43 Rescind the remaining borrowing authorization from article 2 of the November 2001 STM. To be considered April 2 meeting. 44 Minor re-wording of articles To be considered April 2 meeting. 45 Minor re-wording of articles To be considered April 2 meeting. 46 Minor re-wording of articles To be considered April 2 meeting. 47 Re-wording Farmers’ Market To be considered April 2 meeting. 5. Minutes of the March 19 meeting: Karin made a motion to approve the minutes, and Terri seconded her motion and the committee approved the minutes as submitted 4-0. As Mark did not attend the March 19 meeting, he did not vote. 6. Committee/Department Liaison Updates: Committee/Department— Reported By: Update: Capital Planning--John H. The CPC will meet on Tuesday, March 31 at Town Hall to take up changes in the Town Manager revisions, review the priority of capital project requests, and take up a request from the library and financing or purchasing capital items. Public Works--John H. No report. PACC--John H. No report. Library—Caroline G. The Library Trustees will meet on Wednesday, April 1 on the library FY16 budget. Council on Aging—Caroline G. No report. Public Safety—Terry No report. ===PAGE 7=== Minutes-LFC-FY1501-150326.docx 7 of 7 Schools—Karin No report. Monty Tech—Karin No report. Sewer Commission—Jay No report. Green Community—Jay No report. Building Re-Use—Mark Next building re-Use meeting will be on April 6. School Building—Mark No report. 7. Future Agenda Items: A. Budget Goals and Opportunities B. Pavement Management Program C. Review contract commitments (E.g. sick leave buy-back.) 8. Next Meeting: April 2, Special Meeting: A. Complete the review of the FY16 Budget. B. Resume discussions on articles in the Fiscal Year 2016 Warrant and votes on those articles that have a direct financial effect on the Town’s revenues and/or expenditures. C. Mark plans to bring a copy of the Finance Committee budget letter to the Town and the committee will review it. 9. Adjournment: Terri moved to adjourn the meeting, Terri’s motion was seconded by Karin and approved 5-0. The meeting adjourned at 9:11 pm. Respectfully submitted by John Henshaw April 20, 2015 Copy: Paula Bertram Carl Luck ======================================================================================== DOCUMENT : 2015-04-02-agenda-2271.txt BOARD : finance-committee DATE : 2015-04-02 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-04-02-agenda-2271.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04022015-2271 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-04-02-minutes-2271.txt BOARD : finance-committee DATE : 2015-04-02 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-04-02-minutes-2271.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04022015-2271 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Caroline Griffis Jay Simeone 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee April 2, 2015 Meeting Location: Present: Also Present: Absent: Town Hall Mark Ericson, Terri Burchfield, Karin Menard, Jay Simeone, John Henshaw Jamie Toale--BOS Liaison, Kerry Speidel, Town Manager Caroline Griffis 1. Mark called the meeting to order at 7:00 pm. 2. Communications: A. Public: Requests for allocation of the $129,578 additional revenue from new growth and changes in state aid: i. Fire Dept. Chief Sullivan: $48,000 to fund two 12 hour shifts of EMTs on the weekends. • This expenditure would extend EMT staffing at the Fire Station to 12 hours per day, seven days a week--thus extending coverage to the weekends. Currently EMTs are at the station five days a week; they are on call during weekends, and this would reduce weekend call response times. Kerry strongly supports using part of the surplus to increase coverage. ii. Police Department Chief Marino requested $26,000 to extend desk coverage to Mon- Fri. 7:00 am to 7:00 pm, and an additional $10,000 in lock-up to extend coverage in light of increased arrests. Kerry stated that the Town routinely runs a deficit in this account. ill. DPW: Jack Rodriquenz requested $18,000 to cover expected vehicle maintenance costs next year. Maintenance costs have increased in the past few years: The transition of police patrol cars from Crown Victoria cars to SUVs and associated increase in costs to stock parts contributes to this. iv. Library: Dick Mailloux, Vice-Chairman of the Library Board of Trustees requests an additional $14,250.60 to cover increases in electricity and natural gas costs for the library and to permit the library to qualify for approximately $12,000 in state grants that are based on the Town's appropriation to the library and on the circulation materials budget-which needs to be at a minimum level relative to the total appropriation for the library. • To pay for the non-recurring energy costs the Town may opt to put a line item in the facilities budget so the library budget is at the minimum level to qualify for the state aid. This would lower the baseline on which future state grants depend, and give the Town more flexibility allocating available revenues in future budget cycles. RECEIVED & FILED Minutes-L.FC-FY1501-150326.docx MAY 18 2015 LUNENBURG TOWN CLERK OFFICE 1 of 4 ===PAGE 2=== B. Committee: i. Mark said that the Monty Tech assessment for FY16 had come in at $832.8 thousand, an increase due in part to seven additional students from our town who will attend Monty Tech the coming school year. ii. Mark and Terri will apply for reappointment to the Finance Committee. 3. The FY2016 Budget Public Hearing: This table reflects the result of the Finance Committee discussion regarding dispensation of the $129,578 additional revenues available to the Town since the preliminary budget in February. This is based on requests from the Fire Department, Police Department, DPW, and Library during the public communications of this meeting (for details refer to section 2, A. above.) Department/Account Amount Explanation Fire-Staffing $48,000 See 2.A.i. Police-Staffing $26,000 / See 2.A.il. Police Lock-Up $10,000 | See 2.A.il. DPW-Vehicle Repair Library-Energy Costs, Circulation Materials $9,849.40 See 2.A.iil. Snow & Ice Removal Account $14,250.60 | See 2.A.iv. This amount will increase the FY16 Snow & Ice Removal Account to $275,000. Actual expenditures for Snow & Ice $15,000 Removal have exceeded $300,000 in each of the eight prior fiscal years. TOTAL: $123,100 This amount is necessary to keep the amount in the Stabilization Account $6,478 stabilization accounts at 5% of the Town's omnibus budget required by the Town's financial policies in light of the proposed increases in the FY16 omnibus budget. Note: Motion related to this table is in section 5.A. below. 4. Town Manager Report: • Kerry supports these budget adjustment requests made at this meeting, including a $6,478 increase in the stabilization account as they increase service levels. Ongoing expenses are funded by recurring revenue sources (e.g. new growth.) B. Kerry projected FY15 deficits and surpluses, and the committee will take this up at the May 23 meeting. C. Review of the amended capital plan: As painting Town Hall is premature, the Capital Planning Committee recommends using that $40,000 to fund an upgrade of technology for the school's network, to replace Police Dept. old speed sign, applying the unexpended balance to the street sweeper and dump truck, reducing debt service costs. Minutes-LFC-FY1501-150326.docx 2 of4 ===PAGE 3=== 5. Motions on Town Warrant Articles: A. The FY16 budget adjustment: Karin made a motion to recommend approval to allocate the $129,578 in additional funding as shown in the table on page 2. John seconded the motion. The committee approved the motion 5-0. B. The total FY16 budget, Article 16: Terri made a motion to recommend approval of the FY16 budget in the amount of $32,025,874. Jay seconded the motion. The committee approved the motion 5-0. C. Stabilization Fund, Article 15: Terri made a motion to recommend approval to transfer $98,232 to the stabilization fund. Karin seconded the motion. The committee approved the motion 5-0. D. Capital Plan, Article 14: Terri made a motion to recommend approval to raise and appropriate or transfer from available funds or borrow a sum of money to fund the FY16 capital plan in the amount of $801,578. Jay seconded the motion. The committee approved the motion 5-0. E. Sewer Enterprise Fund, Article 17: Terri made a motion to recommend approval to raise and appropriate $848,349 for the Sewer Enterprise Fund. Jay seconded the motion. The committee approved the motion 5-0. F. Article 26: Rescinding borrowing authorization for the Middle & High School construction project by $105,975.36, the amount the Town has received in premiums. Terri made a motion to appropriate the premium amount to reduce the borrowing authority. John seconded the motion. The committee approved the motion 5-0. G. Articles 43-46 are previously authorized borrowing articles where the project has been completed and the amount borrowed was less than the amount authorized. So the only way to remove these authorized but unexpended amounts from the Town's books is to rescind remaining borrowing authorization at Town Meeting. Article Amount Motion: 43 $284,263.59 Karin made a motion to recommend Serond: Jay Vote: Approved 5-0 approval to rescind the remaining borrowing authorization from Article 2 of the 11/6/2001 Special Town Meeting for engineering and construction of sewers. 44 $28,207 Terri made a motion to recommend Jay Approved 5-0 approval to rescind the remaining borrowing authorization from Article 4 of the May 7, 2005 Special Town Meeting for the engineering and 45 $125,000 construction of sewers. Karin made a motion to recommend Terri Approved 5-0 approval to rescind the remaining borrowing authorization from Article 4 of the October 1, 2002 Special Town Meeting for the renovation of the heating system of the Turkey Hill Middle School. $56,550 Terri made a motion to recommend Karin Approved 5-0 approval to rescind the remaining borrowing authorization from Article 4 of the May 3, 2003 Special Town Meeting for the renovation of the heating system of the T.C. Passios Elementary School. Minutes-LFC-FY1501-150326.docx 3 of4 ===PAGE 4=== 6. Mark shared his draft Finance Committee Report, in progress given the new information on the FY16 budget. He asked the committee to review it and get back to him with any recommendations no later than Monday as it is due to be completed no later than Tuesday. 7. Minutes of the March 26 meeting: John will have the minutes of this meeting ready for the Finance Committee review before the April 23 meeting. 8. Committee/Department Liaison Updates: Committee/Department- Reported By: Capital Planning--John H. Public Works--John H. PACC-John H. Library-Caroline G. Council on Aging-Caroline G. Public Safety-Terry Schools-Karin Monty Tech-Karin Sewer Commission-Jay Green Community-Jay Building Re-Use Mark School Building-Mark Update: No report. No report beyond the DPW request above. No report. No report beyond the Library request above. No report. No report beyond the Public Safety request above. No report. No report. No report. No report. Next building re-Use meeting will be next week. No report. 9. Future Agenda Items: A. Budget Goals and Opportunities B. Pavement Management Program C. Review contract commitments (E.g. sick leave buy-back.) 10. Next Meeting: April 23-the special meeting we had on April 2 takes the place of the April 9 meeting. 11. Adjournment: Karin moved to adjourn the meeting, the motion was seconded by Terri and approved 5-0. The meeting adjourned at 9:05 pm. Respectfully submitted by John Henshaw May 6, 2015 Minutes-LFC-FY1501-150326.docx 4 of 4 ======================================================================================== DOCUMENT : 2015-04-23-agenda-2272.txt BOARD : finance-committee DATE : 2015-04-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-04-23-agenda-2272.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04232015-2272 ======================================================================================== ===PAGE 1=== NOTI CE of FINANCE COMMITTEE MEETING on April 23, 2015 7:00 PM Town Hall AGENDA 1. Open meeting 2. Communications • Public Comment • New Communications 3. Town Manager Updates • FY15 Budget Reconciliation Article • Other Warrant Articles 4. Review Minutes 5. Committee/Department Updates Capital Planning – John; DPW – John; Public Access Committee – John Library – Caroline; Public Safety – Terri; Sewer Co mmission –Jay; Green Community Committee – Jay; School Committee – Karin; Monty Te ch – Karin; Council on Aging – Caroline; School Building Committee – Mark; Buildin g Reuse –Mark 6. Budget Goals and Opportunities 7. Future Agenda Items • Review updated Pavement Management Plan • Review contract commitments (e.g., sick leave buy back) 8. Next Meetings • May 2, 2015, 8:00 a.m. – LHS – Meet prior to ATM • May 2, 2015, 9:00 a.m. – LHS – Annual Town Meeting • May 14, 2015, 7:00 p.m. – Town Hall – Regularly Sc heduled Meeting 9. Adjournment ======================================================================================== DOCUMENT : 2015-04-23-minutes-2272.txt BOARD : finance-committee DATE : 2015-04-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-04-23-minutes-2272.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04232015-2272 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg, r Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Caroline Griffis Jay Simeone 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 April 23, 2015 Meeting Location: Present: Also Present: Absent: Town Hall Mark Ericson, Terri Burchfield, Karin Menard, Jay Simeone, John Henshaw Jamie Toale--BOS Liaison, Kerry Speidel, Town Manager Caroline Griffis 1. Mark called the meeting to order at 7:00 pm. 2. Communications: B. Committee: i. The Assn. of Town Finance Comm. (AFTC) will host three workshops on budgeting, OPEB, and Capital on May 14 and 28. More info: www.mma.org 3. Town Warrant Articles A. Article 9, The FY2015 Budget Adjustment Article: For specific details see April 16, 2016 email from Kerry Speidel, subject Article 9-FY2015 Budget Adjustments i. A net effect of FY2015 budget adjustments is that $10,000 has been added to the Pavement Management Program. Net PMP is now $208,000, $42,000 less than the goal of $250,000 per year. But with the increase in Chapter 90 funds, the DPW has more resources for road maintenance. il. Motion: Terri made a motion to recommend approval of Article 9. Karin seconded the motion and the committee voted 5-0 to approve the motion. B. Article 11-Funding the DPW Collective Bargaining Agreement would cost $25,588.12. i. Teri made a motion to recommend approval of this article. Karin seconded the motion and the committee approved the motion 5-0. C. Articles 12 and 13 will be taken up by the committee on May 2, before the Town Meeting, when more information is available. 4. Town Manager's Report: On Solar Panels The Town is working with a consultant on the feasibility of putting solar panels on the roofs of town buildings-e.g. the south facing roofs of the new Junior-Senior High School-and some parking lots. B. Unitil needs to upgrade their infrastructure to support solar panel installations: Two of their circuits are at their maximum capacity. They have at least one more circuit. They have not yet decided to make the investment. 5. Minutes of the March 26 meeting. Karin made a motion to accept the minutes of the March 26 meeting as submitted and Jay seconded the motion. The get Filmion 5-0. MAY 18 2015 Minutes-LFC-FY1501-150326.docx LUNENBURG TOWN 1 of 2 CLERK OFFICE ===PAGE 2=== 6. Committee/Department Liaison Updates: Committee/Department- Update: Reported By: Capital Planning--John H. The committee will meet on Tuesday, May 5 to follow up on on-going issues like what to do with large, multi-year projects like the THMS asbestos abatement project and inadequate projected resources to fund future requests. Public Works-John H. John and Jack discussed future costs the Town risks assuming as a result of taking over private roads: The incremental costs of snow and ice removal are often minima, but road maintenance and stormwater drainage are more expensive. The committee may want to look into this and recommend criteria and/or requirements for taking over private roads. PACC-John H. Library-Caroline G. Council on Aging-Caroline G. Public Safety-Terry Schools Karin Monty Tech-Karin Sewer Commission-Jay No report. No report. No report. No report. No report. No report. The commission reviewed maintenance issues, and plans to include Pleasant View in the district. They also have a candidate to run for the open position on the commission. Green Community-Jay Building Re-Use Mark No report. At the April 6 meeting the committee reviewed the architectural protection district act. The decision was made to separate the architectural protection district from the general by-law covering the Town Center. The committee will meet with the School Committee on April 30. School Building-Mark The Topping Off ceremony is to be held on April 28th Steel framing is complete in buildings A and B and buildings C and D are The project is a bit behind schedule, but opportunities remain to make up the time and complete the building on schedule. 7. Future Agenda Items: A. Budget Goals and Opportunities B. Pavement Management Program C. Review contract commitments (E.g. sick leave buy-back.) D. Criteria for accepting private roads. 8. Next Meeting: May 14. 9. Adjournment: Karin moved to adjourn the meeting, the motion was seconded by Terri and approved 5-0. The meeting adjourned at 9:01 pm. A. Budget Goal Respectfully submitted by John Henshaw May 6, 2015 Minutes-LFC-FY1501-150326.docx 2 of 2 ======================================================================================== DOCUMENT : 2015-05-02-agenda-2273.txt BOARD : finance-committee DATE : 2015-05-02 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-05-02-agenda-2273.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05022015-2273 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on May 2, 2015 8:15 AM LHS Cafeteria 9:00 AM LHS Auditorium AGENDA 1. Open meeting 2. Final Review of Warrant Articles with Financial Impact 3. Recess 4. Reconvene in LHS Auditorium 9:00 AM 5. Open Annual Town Meeting 6. Conduct the business of ATM 7. Adjourn ======================================================================================== DOCUMENT : 2015-05-02-minutes-2273.txt BOARD : finance-committee DATE : 2015-05-02 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-05-02-minutes-2273.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05022015-2273 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Caroline Griffis Jay Simeone Town telege 8 8/13/15 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee May 2, 2015 Meeting Location: Present: Absent: Lunenburg High School Mark Ericson, Karin Menard, Jay Simeone, John Henshaw Terri Burchfield, Caroline Griffis 1. Mark called the meeting to order at 8:16 am. Preceding Town Meeting 2. Communications: A. Public: None. B. Committee: None. 3. Accounting and acceptable use of the Federal Disaster Relief Funds from FEMA Background: i. FEMA will reimburse the Town $38,064.43 in Federal Disaster Relief Funds to defray some of the snow and ice removal expenses the Town had from the January, 2015 storm. ii. To make these funds available to spend, the state will permit the Town to set up a special account with a debit balance of $38,064.43. This would allow the Town to prospectively reduce the snow and ice account deficit by $38,064.43 in anticipation of receiving these funds. • On receipt of the reimbursement, the Town will credit the special account, zeroing it out. (NB: At this point the committee joined the Board of Selectmen, which was meeting elsewhere at the school, and we continued our discussion.) B. The issue is whether the Town could apply these funds to the Pavement Management Account (PMP). i. These funds are non-recurring and the PMP is treated as an operating expense in the Town budget. ii. Normally we would not use non-recurring revenues to fund an operating expense; However as there is a degree of discretion regarding funding the PMP-as was demonstrated during the FY16 budget process-the general sense was that funding the PMP would be an acceptable use of the FEMA re-imbursement. C. Motion: John made a motion to recommend approval to use $38,064.43 from free cash to fund the PMP. Karin seconded the motion. The committee approved the motion 4-0. i. Note: The Board of Selectmen approved a similarly worded motion 5-0. 4. The committee went into recess at 8:35. RECEIVED & FILED 5. The committee re-convened at 9:00 when the Annual Town Meeting convened. Minutes-LFC-FY1501-150326.docx AUG 18 2015 LUNENBURG TOWN CLERK@FFICE ===PAGE 2=== 6. Finance Committee Recommendations at Town Meeting: A. Article 12: Karin moved to recommend approval of Article 12. John seconded the motion, and the committee voted to approve the motion 4-0. B. Article 37: Karin moved to recommend approval of Article 37. John seconded the motion, and the committee voted to approve the motion 4-0. 7. Lacking a quorum of 50 or more citizens, Tim Murphy, the Town Moderator dissolved the Town Meeting. The meeting had considered the first 38 articles on the warrant at the point Town Meeting was dissolved. The remaining articles will be considered at a Special Town Meeting. 8. Adjournment: Jay moved to adjourn the meeting, the motion was seconded by Karin and the committee approved the motion 4-0. The meeting adjourned at 3:17 pm Respectfully submitted by John Henshaw May 7, 2015 Minutes-LFC-FY1501-150326.docx 2 of 2 ======================================================================================== DOCUMENT : 2015-05-14-agenda-2274.txt BOARD : finance-committee DATE : 2015-05-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-05-14-agenda-2274.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05142015-2274 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-05-14-minutes-2274.txt BOARD : finance-committee DATE : 2015-05-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-05-14-minutes-2274.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05142015-2274 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: ark Erickson, Chairma erri Burchfield. Vice Chairma John Henshaw 17 Main Street, P.O. Box 135 spUnenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes May 14, 2015 Location: Present: Also Present: Absent: Town Hall M. Erickson, T. Burchfield, K. Menard, Jay Simeone Jamie Toale - BOS Liaison, Kerry Speidel, Town Manager J. Henshaw, C. Griffis 1. Meeting called to order at 7:00 pm. 2. Annual Town Meeting Recap a. Lost Quorum - remaining articles can be taken up at Special Town Meeting anticipate for fall of 2015. 3. Town Manager Updates a. Senate Budget Committee released their version of the budget. Full senate hasn't voted. Slightly more favor- able than the numbers used to create budget presented at Annual Town Meeting. Possible opportunity to make some adjustment/increase at town meeting in fall. b. Budgeted 116k to the School District for one-time expenses but state budget has more coming back to the town than that amount. K.S. would be surprised if they asked for the balance as the school doesn't have any other one-time expenses in their FY16 budget. Remaining monies would fall to free cash. T.B. asked about latest TIP meeting. C. Per K.S. Summer Street still programmed at 100% in FY17. Close to having required public hearing. Une interesting comment was that highway safety improvement funds are used for projects at high accident sites but in this region there are not enough projects to use those funds. Towns were told if they had potential projects that might meet the criteria they should submit. Chase Road may be a potential project that could be submitted. 4. General OPEB discussion a. K.S. - Selectmen have some ability to put forth health insurance regulations (i.e. retirement eligibility timing - elect to take health care at time of retirement vs. further down the line) to gain a better idea when projecting our costs. We are seeing retirees joining the plan years after retirement because of the changes we have made that make the costs of our insurance plans a better deal. J.S. asked what other towns do and K.S. said many already have this sort of regulation in place. b. ~265 town employees (including retirees) and approximately the same amount from the school are enrolled in town insurance plans. c. We don't currently cover reserve officers but Affordable Care Act may change that if they work 30 or more hours per week. 5. Meeting Minutes a. T.B. motioned to accept the minutes of 4/2/15. J.S. seconded. No discussion. Motioned moved 4-0. b. T.B. motioned to accept the minutes of 4/23/15. J.S. seconded. No discussion. Motioned moved 4-0. 6. Committee and Department Reports a. Capital Planning - Over the summer K.S. will ask departments to prepare 10 year capital plan to look at long term funding proposal for capital planning purposes. b. Public Safety - Per I.B. chiets anticipate being on target. ===PAGE 2=== c. Sewer Commission - Per J.S. they had a discussion on small water systems and grease traps at their last meet- ing. Pleasant View project is moving forward d. Lunenburg Public Schools - K.M. reports they are moving $17k from electricity line to gas line. Gas supply costs are up and electricity costs are down. Reduction in electricity is due to LED lighting in select locations, 4 variable speed drives, and a new air compressor that is now 1/2 horse power that replaced an old 1 horse power compressor. e. Building Reuse Committee - M.E. said School Committee and Building Reuse Committee had a joint meeting to establish clear lot lines for TCP property. Question arose as to whether it would create issues with the MSBA as it would be a change to the approved plan for the property lines of the new school site. At subse- quent joint Building Reuse Committee and School Building Committee meeting it was determined that taking parking spots away from the school project, in order to draw the lot line further away from the TC Passios Building, shouldn't be an issue as long as those parking spots are replaced elsewhere. They have asked archi- tect to draw plan of what that would look like. School Building Committee - Per M.E. SBC toured the building. Concrete flooring is 75% poured and roof- ing laid on two wings. First layer of external siding is up on building B and the inside is starting to take shape. Fire proofing laterally completed on building A. They are several weeks behind due to weather but are why this would fall under the contingency funds as it was it wasn't something changed or unforeseen. Ac- cording to M.E., the architects don't guarantee drawing articles to be 100% complete and this should not be a cause for concern. 7. Miscellaneous Items- a. J.S. asked about 80 West St. (old Parks Department building) - K.S. said it was declared surplus and trying to tie it with the cemetery property to see if anyone wants to raise an move it. b. Street Lights - Can we purchase to maintain ourselves? K.S. thought she had a consultant to work on this but it fell through. Green Communities Task Force not interested in the project as the payout is too long. Would need to find a new consultant to work with to do a valuation so the town can go back and forth with Unitil on purchase price. Will put on list for future budget opportunity. K.S. mentioned fire chief made presentation on transitioning from intermediate to advanced ambulance service as the state will no longer license ambulances as intermediate in 2017 and are only licensing at basic, advanced or paramedic. Advanced level of service would significantly increase what we are able to provide. Approximately $6700 would be needed in equipment and medicines, and there would be additional personnel cost. Four employees are already paramedic level although they are not functioning as such for the town and 4 would need additional training as they are intermediate licensed. Important for the department to get a sense if this is something the town wants to do as it's a big commitment for the individuals to obtain and maintain higher level licensing. 8. Next Meeting - rune 0; 2015, /pm at lown Hall. 9. K.M. motioned to adjourn. J.S. seconded, meeting adjourned at 8:34 pm. JUN Minutes respectfully submitted by Karin Menard. RECEIVED & FILED JUN 15 2015 LUNENBURG TOWN CLERK OFFICE ======================================================================================== DOCUMENT : 2015-06-11-agenda-2275.txt BOARD : finance-committee DATE : 2015-06-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-06-11-agenda-2275.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06112015-2275 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-06-11-minutes-2275.txt BOARD : finance-committee DATE : 2015-06-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-06-11-minutes-2275.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06112015-2275 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Caroline Griffis Jay Simeone 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 128/15 Lunenburg Finance Committee June 11, 2015 Meeting Location: Town Hall Present: Mark Ericson, Terri Burchfield, Karin Menard, Jay Simeone, John Henshaw Also Present: Tom Alonzo--BOS Liaison, Kerry Speidel, Town Manager Absent: Caroline Griffis 1. Mark called the meeting to order at 7:00 pm. 2. Communications: A. Public: Tom Alonzo announced that The Boys and Girls Club is celebrating their tenth anniversary on June 26t from 4:00 to 7:00 pm. B. Committee: Mark said he had the May and June issues of The Beacon and the Municipal Advocate. 3. Town of Lunenburg GASB 45 Actuarial Evaluation as of July 1, 2014 - Presented by Parker E. Elmer, Actuary. Note: The low number of Lunenburg's municipal employees means projections are less stable, especially year by year as they are laid out in the report. They are a framework of the Town's future liabilities. A. Assumptions: (The first two have a large effect on the projection.) i. The average rate of medical cost inflation. ii. The duration retirees are eligible for OPEB. ili. When current employees will retire, and how they will take their benefits. iv. The number of active Town employees remains the same over the next 30 years. v. The retirement plan structure remains the same over the next 30 years. B. Overview: i. The Town's projected OPEB liability declined from $41 million to $33 million as a result of the Town's actions to lower cost of subsidizing Medicare Insurance and shifting to MEDEX coverage and because the cost of health insurance declined for ii. In present dollar terms the Town's projected annual OPE costs would increase by $2 million in the final year of the projection. ili. The Town's average OPEB cost per employee and retiree is $4,300, close to the average cost for cities and towns throughout Massachusetts. iv. Lunenburg's OPEB liabilities compare favorably to our peer group of similar towns in the state. v. Our liability as a percentage of the Town budget has plateaued: • Changes in the mortality table the model used have led to a projected increase over the next 15 to 20 years in the number of retirees, which would increase OPEB costs to the Town; however the increase would happen gradually. Minutes-LFC-FY1501-150611.docx 1 of 3 ===PAGE 2=== vi. The excise tax on health insurance as part of the Affordable Care Act (ACA) subjects high cost medical insurance plans to a 40% tax, which could affect our Town around 2025. C. GASB 75, which mandates more disclosures, will replace GASB 45 in 2018. i. While GASB cannot mandate how municipalities pay for OPEB obligations, GASB 75 will provide some more incentive to fund future liabilities by mandating that the rate of interest the Town can earn is indexed to the Municipal Funds rate. D. The Town's ability to make design changes to the health care benefit plan for current employees and retirees is limited by constraints the state has set. These include: i. Municipalities may not change when their employees are eligible for benefits. ii. Also impermissible is changing the share of costs employees bear relative to length of service. E. The Town's options to change the health care benefit plan for new hires include: i. Changing the share the Town pays of Medicare Part B premiums. ii. Increasing present compensation in exchange for lower future OPEB costs. • Randy Scollins of Foxborough has worked on creative plan designs. ili. In addition, the Town may use any monies in the Trust Fund it has in an OPEB trust fund at any time provided it is spent to pay for retiree health costs of OPEB. F. Committee Discussion, general agreement: i. Mark stated that OPEB funding is a challenge for the Town: • An approach to explore is making changes to plan design (e.g. Exploring a defined contribution as opposed to a defined benefit.) • Point of information: The Town negotiates the health insurance plan and the respective percentages the employees and the Town pays with a public employee committee comprised of representatives of public employee unions and retirees. il. Mark also highlighted the context that over the 30 year period of the projection the Town's OPE costs would increase by about $2 million (constant dollars.) (See 3.b.ii. above), which suggests that this is a manageable issue for the Town. ili. John had some concerns about whether the projected increase the number of retirees in the early to mid-2030s would mean an increase in OPEB costs then. • However, the annual costs of OPEB are just over $1 million and the Town is funding it now. • It may be useful to project costs relative to projected revenues to frame the issue as the article Terri circulated suggests. 4. Minutes: A. John will send Mark the minutes of the Finance Committee meeting of May f - concurrent with Town Meeting. B. Minutes of the May 14 meeting. Jay made a motion to approve the minutes of the May 14 meeting as submitted; Karin seconded the motion. Mark stated that the date of the next meeting had to be corrected, which he did. The committee approved the corrected minutes 4-0. John did not vote as he did not attend the May 14th meeting. 5. Committee/Department Liaison Updates: Committee/Department- Update: Reported By: Capital Planning--John H. The committee will meet sometime this summer to consolidate the initiatives begun in FY2015. Jamie will continue to serve on the Capital Planning No rept... Public Works--John H. PACC-John H. The PACC will meet at the beginning of June on their FY16 budget. Minutes-LFC-FY1501-150611.docx 20f3 ===PAGE 3=== Library-Caroline G. Council on Aging-Caroline G. Public Safety-Terry Schools-Karin Monty Tech-Karin Sewer Commission-Jay No report. No report. No report. The schools are hiring two new teachers to alleviate high class sizes issue in ne fourth and sixth grades. This involved reassigning some teachers. I ddition, a kindergarten grant the school system received has freed up som funds to pay for these positions.. Residents on Pratt Street, Lakeview and Cross Road attended to voice their The Commission also took up the issue of compliance with reporting grease trap maintenance. The maintenance has been done, but not reported in a Green Community-Jay Building Re-Use Mark School Building-Mark The committee will meet the week of June 15. The project is one-third complete. It had been about four weeks behind schedule, but some of that has been made up, and opportunities remain to make up the rest of it up. Work is beginning on enclosing the building. Contingency fund: $50,000 has been spent from the contingency fund. As construction progresses it becomes less likely, though not certain, that further expenditures from the contingency fund will be necessary. 6. Budget Goals and Opportunities: A. Outline how we go about setting budget goals during the summer months, prior to the budget review process. B. Setting criteria for setting budget goals and priorities. i. These criteria would guide the committee's budget recommendations. il. Inviting other departments to share their perspectives would give us more information as we set the criteria. 7. Mark and Terri are up for re-appointment and the Finance Committee will reorganize at the first meeting in July. That is when we well decide committee assignments. 8. Adjournment: Terri moved to adjourn the meeting, seconded by Karin and approved 5-0. The meeting adjourned at 8:21 pm. Respectfully submitted by John Henshaw July 20, 2015 Minutes-LFC-FY1501-150611.docx 3 of 3 ======================================================================================== DOCUMENT : 2015-07-23-agenda-2249.txt BOARD : finance-committee DATE : 2015-07-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-07-23-agenda-2249.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07232015-2249 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-07-23-minutes-2249.txt BOARD : finance-committee DATE : 2015-07-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-07-23-minutes-2249.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07232015-2249 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Jay Simeone Town of Lunenbury 8/15/15 Lunenburg Finance Committee Minutes - July 23, 2015 Meeting 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Location: Town Hall Present: Mark. Erickson, Terri Burchfield, Karin Menard, Jay Simeone, John Henshaw Also Present: Kerry Speidel Note: Before this meeting was formally called to order, Caroline Griffis inform the committee that, due to personnel commitments she can no longer serve on this committee. Caroline will submit her letter of resignation to the appointing authority that originally appointed Caroline to the Finance Committee. 1. Meeting called to order by Mark E. at 7:02 pm. 2. Election of Officers for Fiscal 2015, Term runs from July 1, 2015-June 30, 2016: a. Chairman: Motion by Karin M. to nominate Mark E. The motion was seconded by John H. There were no other nominations; the committee approved the motion 5-0. b. Vice-Chairman: Motion by Jay S. to nominate Terri B. The motion was seconded by Karin M. There were no other nominations; the committee approved the motion 5-0. c. Secretary: Motion by Karin M. to nominate John H. The motion was seconded by Terri B. There were no other nominations; the committee approved the motion 5-0. 3. Reorganization of Department and Committee liaison responsibilities, approved by Mark E., pending his reappointment to the Finance Committee by the Appointing Committee. Liaison Assignment Responsibility School Building Project Committee Mark E. Building Re-use Committee School Department Karin M. Monty Tech Council on Aging Public Safety Terri B. Library Capital Planning Committee John H. Dept. of Public Works & Parks Dept. Public Access Cable Committee Sewer Commission Jay S. Green Community Task Force Mn-FY16-150773 - RECEIVED & FILED AUG 18 2015 LUNENBURG TOWN 1 of CLERK OFFICE ===PAGE 2=== 4. Comments: a. Public--None. b. Committee: hadmet i. The Appointing Committee for re-appointment will meet to review the reappointment of Mark E. and Terri B. to the Finance Committee. ii. John H. followed up on the presentation of OPE projections. Based on initial projections of the growth of OPEB costs, were gradual and manageable. 5. Town Manager's Report: a. Kerry handed out a report on revenue through June, 2015. Main points: i. Free Cash should be about $300,000 after the state certifies the Town's unexpended fund balance. Revenues exceeded plan by $245,574--the balance comes from expenditures under budget by about $54,600. ii. There are about $250,000 in encumbrances going into fiscal 2016. b. At our next meeting we will review FY15 revenues and Chapter 44 §33B transfers. 6. Minutes: a. Terri B. moved to approve the minutes of the June 11 meeting as amended. Karin M. seconded the motion. The motion was approved 5-0. b. John H. will send the minutes of our May 2 meeting at the Annual Town Meeting to Mark E. for his review. The committee will review those minutes at the next meeting. 7. Committee Updates: Committee/Department DPW-John H. Capital Planning-John H. Update Library-John H. Public Access Cable-John H. Public Safety-Terri B. Schools-Karin M. Monty Tech-Karin M. Sewer Commission-Jay S. Green Task Force-Jay S. School Building Comm-Mark E. Building Re-Use-Mark E. No report. The committee will continue the initiatives begun in FY15, e.g. a ten year planning horizon, parameters on borrowing. No report No report No report. No report. No report. The Pratt Street extension is to go forward despite some opposition. No report. A $37,000 change order for conduit omitted from the plan has been processed The committee had not issued a request for qualifications for bidders as of the date of Mark's report. 8. Meeting Adjourned: Terri Burchfield moved to adjourn the meeting and Karin Menard seconded the motion. The board voted 5-0 in favor; the meeting adjourned at 8:46. Minutes respectfully submitted by John Henshaw August 11, 2015 Mn-FY16-150723 ======================================================================================== DOCUMENT : 2015-08-13-agenda-2251.txt BOARD : finance-committee DATE : 2015-08-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-08-13-agenda-2251.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08132015-2251 ======================================================================================== ===PAGE 1=== NOTI CE of FINANCE COMMITTEE MEETING on August 13, 2015 7:00 PM Town Hall AGENDA 1. Open meeting 2. Communications • Public Comment • New Communications 3. Town Manager Updates • FY15 Close Out and Chapter 44 Transfers 4. Review Minutes 5. Budget Goals and Opportunities • Discuss budget priorities 6. Committee/Department Updates Capital Planning – John; DPW and Parks – John; Pub lic Access Committee – John Library – Terri; Public Safety – Terri; Sewer Commi ssion –Jay; Green Community Committee – Jay; School Committee – Karin; Monty Te ch – Karin; Council on Aging – Karin; School Building Committee – Mark; Building R euse –Mark 7. Future Agenda Items • Review updated Pavement Management Plan • Review contract commitments (e.g., sick leave buy back) 8. Next Meetings • Aug 27, 2015, 7:00 p.m. – Town Hall – Regularly Sc heduled Meeting • Sep 10, 2015, 7:00 p.m. – Town Hall – Regularly Sc heduled Meeting 9. Adjournment ======================================================================================== DOCUMENT : 2015-08-13-minutes-2251.txt BOARD : finance-committee DATE : 2015-08-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-08-13-minutes-2251.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08132015-2251 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Jay Simeone 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes August 13, 2015 Meeting Location: Town Hall Present: Mark. Erickson, Terri Burchfield, Jay Simeone, John Henshaw Absent: Karin Menard Also Present: Karen Brochu, Tom Alonzo 1. Meeting called to order by Mark E. at 7:00 pm. 2. Comments: a. Public--None. b. Committee: i. Public Hearing, August 24", on application to build 22 Housing units. Mark E. passed out the latest issue of The Beacon. ili. The Finance Committee opted to visit the Junior-Senior High School project as a group. Mark will try to schedule a convenient date and time for this. iv. Terri B. wondered if the website Kerry showed us last meeting could show how much specific Town services cost individual taxpayers. 3. Chapter 44, Section 33B transfers-Karen Brochu a. Terri B. made a motion to approve the total of $18,065.34 in Chapter 44 §33B transfers as presented, and John H. seconded the motion. The committee approved the motion 4-0. Mark E. signed the form approving the transfers. 4. Minutes: a. Mark E. corrected point 4.b. in the minutes to show that the appointing committee had reappointed both TerriB. and him to new terms on the committee prior to the July 23 meeting. Terri made a motion to approve the minutes as amended and Jay seconded the motion. The committee approved the amended minutes 4-0. 5. Committee discussion on the FY2017 budget process: a. Projected revenues constrain the level of services the Town can fund. Thus this committee needs to quantify the shortfall of revenues to needs, recommend to the Town which services to fund, and how much to fund those services. i. One way to categorize expenditures is as non-discretionary, partially discretionary, and discretionary. Discretionary does not imply un-necessary. ii. Is there a way to determine which services the Townsfolk want to fund? Mn-FY16-150813 (local and cloud drives) 1 of 2 ===PAGE 2=== b. Opportunities to explore to manage growth in expenses: ii. Charging fees for certain Town services. ili. Limiting additional Town responsibilities or services. iv. Applying the regional dispatch model to control expenditures in other areas. c. Quantifying and planning for future liabilities: i. OPEB-manageable, but in the medium term it grows at a slightly higher rate than projected revenues grow. ii. Capital projects exceed the projected capital budget through 2020. ill. The Pavement Management Plan. d. Opportunity for revenue growth: Is there the political will to approve an override? e. Information that may help inform the discussion: i. Health care costs-independent of benefits. ii. The cost of adding employees-salary, insurance. 6. Committee Updates: Committee/Department DPW-John H. Capital Planning-John H. Public Access Cable-John H. Library-Terri B. Public Safety-Terri B Schools-Karin M. Monty Tech-Karin M. Sewer Commission-Jay S. Update No report. The committee will continue the initiatives begun in FY15, e.g. a ten year planning horizon, parameters on borrowing. No report. No report. No report. No report. No report. Discussion of the pumps needed for extended service. They have begun their manhole inspections. Timely submission of grease trap maintenance remains an issue. The maintenance has been done; Reporting is the problem. Green Task Force-Jay S. School Building Comm--Mark E. No report. The new building will be weather tight before winter. The SBC approved all invoices. There is an amendment for the funding: The respective shares paid by the State and the Town are the same percentage of the total, but as the projected cost has gone down for the project, the total amount that each will pay is projected to go down as well. Building Re-Use-Mark E. The committee sent out requests for quotations (RFQ) to qualify bidders the three bidders interested in the project. One prospective bidder did not qualify, and two bidders now remain. 7. Meeting Adjourned: Terri B. moved to adjourn the meeting and Jay S. seconded the motion. The board voted 4-0 in favor; the meeting adjourned at 8:46. Respectilly submited by John Henshaw August 25, CHIVED & FILED Copy: Kerry Lafleur, Town Manager Mn-FY16-150813 (local and cloud drives) SEP 0 1 2015 LUNENBURG TOWN CLERK OFFICE ===PAGE 3=== Payroll as % of Budget Total Expenditures per Budget Report Total Series 5100 Payroll Expenses % of Salaries to Total Budget Health Insurance Expenditures Life Insurance Expenditures Medicare Tax Expenditures Payroll/Health/Life/Medi % of Salaries/Benefit costs to Total Budget w/ Health/Life/Medi Worcester Regional Retirement Assessment Payroll/Health/Life/Medi/Retirement % of Salaries/Benefit costs to Total Budget w/ Health/Life/Medi/Retirement FY15 Actuals $ 31,652,723.47 $ 15,347,725.68 48.49% $ 3,379,289.79 $ 9,832.50 $ 219,228.68 $ 3,608,350.97 $ 18,956,076.65 59.89% $ 831,727.00 $ 19,787,803.65 62.52% FY16 Budgeted $ 34,870,030.36 $ 16,112,197.00 46.21% $ 3,725,591.00 $ 21,191.00 $ 217,551.00 $ 3,964,333.00 $ 20,076,530.00 57.58% $ 967,652.00 $ 21,044,182.00 60.35% % Chg 10.16% 4.98% 10.25% 115.52% -0.77% 5.91% 16.34% 6.35% State Assessments Transfers to Other Funds (Capital Project/Stabilization) $ 1,199,824.00 621,753.74 $ 1,230,111.00 619,756.36 2.52% -0.32% Please note that amounts paid for State Assessments and Transfers are included in the total expenditures figure. The amounts below do not include these number in the total expenditure amount -KSL begin working on Financial forecast. - add fTE COuNT _ historical data on salaries - document epticienas measures $ 29,831,145.73 $ 19,787,803.65 66.33% $ 33,020,163.00 $ 21,044,182.00 63.73% send RFQ Building Reuse to vay Simeone. ======================================================================================== DOCUMENT : 2015-08-27-agenda-2252.txt BOARD : finance-committee DATE : 2015-08-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-08-27-agenda-2252.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08272015-2252 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-08-27-minutes-2252.txt BOARD : finance-committee DATE : 2015-08-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-08-27-minutes-2252.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08272015-2252 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Jay Simeone 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes August 27, 2015 Meeting Location: Town Hall Present: Mark. Erickson, Terri Burchfield, Jay Simeone, Karin Menard, John Henshaw Also Present: Kerry Lafleur Not Present: Tom Alonzo, BOS Liaison 1. Meeting called to order by Mark E. at 7:02 pm. 2. Comments: a. Public--None. b. Committee: i. Public Hearing, September 13", to consider an applications for a Pet Service Facility on Electric Ave. and an application for cluster development to develop 66 dwelling units on Northfield Road. il. Terri B. asked John H. for Dick Mailloux' email address so she can get in touch with him prior to Trustees meeting. John will get it for her. 3. Town Manager's Report: a. Kerry directed our attention to Karen Brochu's spreadsheet on personnel costs as a percentage of total Town budget: i. Direct wages and salaries were just under 50% of the actual expenditures in 2015, and are planned to be slightly lower in the 2016 budget. ii. Adding health insurance costs and other benefits linked to salaries and wages increases the total personnel costs to a bit over 60% of overall expenditures and budget. ili. Mark E. asked for the FTE count in total as well to get a handle on the total cost of employees-salaries and associated costs-health insurance, etc. • Associated costs to employment increase costs to the Town by some 18 percent. iv. John H. has roughly approximated the annual growth in personnel costs- excluding the school department- between 2013 and 2015 of about two percent. • It does not include the school department and personnel costs vary somewhat because of new hires and open reqs. However, as Mark observed, to be of use in planning, it just needs to be directionally indicative. Mn-FY16-150877 (local and remote drives) 1 of 3 ===PAGE 2=== • Wages and salaries appear to have grown by about 2% per year from FY2013-2015 which means that those costs have declined relative to total Town revenue over that time. 4. The FY2017 budget process: Projecting revenues and expenditures and setting priorities. a. Expenditures: i. The building re-use project and the potential renovation to repurpose Turkey Hill--both long term capital projects which, along with current capital requests in the pipeline, could divert revenues that would otherwise fund future operating expenses. Note: The Town has in the past approved ii. Ongoing projects: Pavement management plan, capital projects (e.g. fire trucks, ambulances, ОРЕВ. ili. Ways to manage expenditures or their timing: • Number of employees. • Material costs? • Applying the regional dispatch model to other Town functions. b. Revenues: i. Structural limits constrain revenue growth (e.g. proposition 2 ½ and projected growth in the Town). • There may be the potential to put an override before the Town voters to consider. a. In contrast to debt exclusion overrides, the additional revenues that result from Proposition 2 ½ overrides go in the general funds--they are not earmarked for any specific uses). • Use fees for some services to generate revenues. c. Establishing a process going into the budget: i. Is the process to divvy up growth among the various departments as the Town has done in the past? ii. Or by re-assessing priorities of the Town, should there be a reallocation of resources based on need? • This would involve determining which expenditures are non- discretionary, which are partly discretionary, and which are discretionary. • Non-discretionary costs establish a baseline, and partially discretionary costs add to it. • Fully discretionary costs are a small part of the budget. ili. Or by restructuring the Town's budget to achieve a different balance between the operating and capital budgets. iv. Kerry framed the issue as whether any extra revenues should go into maintaining roads (e.g. further funding the PMP) or public safety (e.g. advanced life support (ALS)). v. For context over the past several years the Town has lowered operating costs by: • Reducing the hours and number of Town employees. • Implemented the solar proiect. • Regionalized some services like the dispatch center. • Minimized repairs of Town buildings. Mn-FY16-150827 (local and remote drives) 2of3 ===PAGE 3=== • • Suggestion to list what the Town has done to contain costs and increase revenues. d. Action item for our next meeting: • Think about the budget process: Priorities, actions. Note: Karin departed now. 5. Minutes: a. Jay made a motion to approve the minutes and Terri seconded the motion. The committee approved the minutes 4-0. (Karin, who was not present at the August 11 meeting, did not vote. 6. Committee Updates: Committee/Department DPW-John H. Capital Planning-John H. Public Access Cable-John H. Library-Terri B. Public Safety-Terri B. Update Schools-Karin M. Monty Tech-Karin M. Sewer Commission —Jay S. Green Task Force-Jay S. School Building Comm-Mark E. Building Re-Use Mark E. No report. The committee will meet on Tuesday, September 8 to begin planning for FY16 and beyond Rhonda Lisio has circulated a document on how other towns use their Public Access funds. No report Chief Marino and Chief Sullivan have looked into a hybrid model where employees are cross-trained to perform duties for both the Fire and Police Departments. But the chiefs do not think it would result in cost savings, and do not believe it would meet the needs of the town. No report No report. The Commission met to review the pump issue. No report. Mark is arranging a time when the committee can visit the Junior-Senior High School project site to see progress to date. The committee arrived at a consensus to recommend that the Board of Selectmen approve one of the vendors who bid on the project to provide plans for building re-use to best meet the needs of the Town. The RFQ documents are available for public review at Town Hall. 7. Future Agenda item: Mark has added sale of surplus property to our future agenda. The next meetings will be Thursday September 10 and Thursday September 24. 8. Meeting Adjourned: Terri B. moved to adjourn the meeting and Jay S. seconded the motion. The board voted 4-0 in favor; the meeting adjourned at 8:49. Respectfully submitted by John Henshaw September 8, 2015 Copy: Karen Brochu, Tom Alonzo Mn-FY16-150827 (local and remote drives) 3 of 3 ======================================================================================== DOCUMENT : 2015-09-10-agenda-2253.txt BOARD : finance-committee DATE : 2015-09-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-09-10-agenda-2253.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09102015-2253 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-09-10-minutes-2253.txt BOARD : finance-committee DATE : 2015-09-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-09-10-minutes-2253.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09102015-2253 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of Lunenburg Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Jay Simeone 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes September 10, 2015 Meeting Location: Town Hall Present: Mark. Erickson, Terri Burchfield, Jay Simeone, John Henshaw Not Present: Karin Menard Not Present: Kerry Lafleur, Karen Brochu, Tom Alonzo, BOS Liaison 1. Meeting called to order by Mark E. at 7:02 pm. 2. Comments: a. Public--None. b. Committee: i. This Saturday, 9/12 from 11:00 to 5:00 at Stillman's Farm the Board of Selectmen will staff a booth and will meet with all interested citizens about openings on various Town Boards. ii. The annual Association of Town Finance Committee meeting will be held on Saturday, October 17, in Sturbridge, MA. For more information click on www.MMA.org 3. Town Manager's Report: a. There was no Town Manager Report; Kerry did not attend this meeting. 4. Committee discussion on the FY2017 budget process a. Constraints on Setting Priorities and/or reallocating funding: i. The annual growth of revenues (historically it ranges from 3.5% to 3.8%) limits opportunities to pursue new initiatives. ii. By statute, a large percentage of Town expenditures are either non- discretionary or only partly discretionary, which further limits changes the committee might propose. b. Terri handed out copies of Anatomy of a Priority-Driven Budget Process, an article published by the Government Finance Officers Association www.gfoa.org which may help frame approaches to the Town's FY2017 budget. i. Terri circulated an article on a priority driven budget process. • Mark suggested we familiarize ourseives with her article for a discussion at the September 24 meeting. c. John has begun to look at school department expenditures over time but was the spreadsheet was not yet ready for committee review. Mn-FY16-150910 (local and remote drives) 1 of 3 ===PAGE 2=== i. Mark suggested making a chart with two indexes—one showing total cost over time and the second showing cost per student over time. ii. John will work on the spreadsheet and see what he can come up with prior to the next meeting. 5. Minutes: a. John did not bring the printed copy of the minutes. He will bring the copy to the next meeting on September 24", along with a printout of these minutes. b. The committee can then review the minutes for both meetings then. 6. Committee Updates: Committee/Department DPW-John H. Capital Planning-John H. Public Access Cable-John H. Library— Terri B Public Safety-Terri B. Schools-Karin M. Monty Tech-Karin M. Sewer Commission —Jay S. Green Task Force-Jay S. School Building Comm--Mark E. Building Re-Use-Mark E. Update No report. The committee met and discussed extending the horizon for the capital plan to 15 or more years, and when to borrow compared with purchasing capital equipment with cash. No report. The Board of Trustees will meet next Thursday. No report. No report. No report. The Commission met to review the pump issue. No report. Change order #3 in the amount of $49,000 is to correct a drainage problem with the initial paving of the parking lot and other less costly changes made at the Town's request. Sometimes at Town's request (mirrors, revised granite curbing). Change orders 1 & 2 amounted to $88,800; total change orders total nearly $140,000. Unexpended monies in the contingency fund will be spent on the schools as they will be what remain from the new school building project. No report. 7. Ongoing Business: a. Mark has added sale of surplus property to our future agendas. b. Pavement Management Plan 8. The next two meetings will be September 24th and October 8th. 9. Meeting Adjourned: Terri B. moved to adjourn the meeting and Jay S. seconded the motion. The board voted 4-0 in favor; the meeting adjourned at 8:21. Respectfully submitted by John Henshaw September 14, 2015 Copy: Karen Brochu, Tom Alonzo Mn-FY16-150910 (local and remote drives) 2 of 3 ======================================================================================== DOCUMENT : 2015-09-24-agenda-2254.txt BOARD : finance-committee DATE : 2015-09-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-09-24-agenda-2254.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09242015-2254 ======================================================================================== ===PAGE 1=== NOTI CE of FINANCE COMMITTEE MEETING on September 24, 2015 7:00 PM Town Hall AGENDA 1. Open meeting 2. Communications • Public Comment • New Communications 3. Town Manager Updates 4. Review Minutes 5. Budget Goals and Opportunities • Budget priorities • Process for making recommendations • Priority-based budgeting process 6. Committee/Department Updates Capital Planning – John; DPW and Parks – John; Pub lic Access Committee – John Library – Terri; Public Safety – Terri; Sewer Commi ssion –Jay; Green Community Committee – Jay; School Committee – Karin; Monty Te ch – Karin; Council on Aging – Karin; School Building Committee – Mark; Building R euse –Mark 7. Ongoing Business • Pavement Management Plan • Contract commitments (e.g., sick leave buy back) • Sales of surplus property – Status • Rules for retainage/release of funds – School Buil ding Project 8. Next Meetings • Oct 8, 2015, 7:00 p.m. – Town Hall – Regularly Sch eduled Meeting • Oct 22, 2015, 7:00 p.m. – Town Hall – Regularly Sc heduled Meeting 9. Adjournment ======================================================================================== DOCUMENT : 2015-09-24-minutes-2254.txt BOARD : finance-committee DATE : 2015-09-24 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-09-24-minutes-2254.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09242015-2254 ======================================================================================== ===OCR macOS Vision=== ===PAGE 1=== Town of tunenburn Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Jay Simeone RECEIVED & FILED OCT 1 4 2015 LUNENBURG TOWN CLERK OFFICE 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Lunenburg Finance Committee Minutes September 24, 2015 Meeting Location: Town Hall Present: Mark. Erickson, Karin Menard, Jay Simeone, John Henshaw Not Present: Terri Burchfield, Tom Alonzo, BOS Liaison, Karen Brochu, Town Accountant Also Present: Kerry Lafleur, Town Manager, Lisa Cohen a. Public-Mark gave an overview of the Finance Committee: i. Requirements for a quorum---a majority of the seven member committee. • We are two members short of being a full committee. il. Meetings run between one and two hours. ill. The committee usually meets twice a month. During the three months or so when meeting on the budget, the committee meets virtually every week. iv. Liaison roles and standing committees (e.g. School Building, Capital Planning) as well as other departments like Public Safety, Schools, DPW. b. Committee: i. The Open Meeting Law Workshop will be held at the Senior Center on Wednesday, September 30 at 7:00 pm, Kopelman and Paige, PC will cover open meeting law: Public records, conflict of interest, disclosure statements, and site visits. This notice went out to all Attendance is strongly recommended. This has been sent to all appointed and elected boards and committees. Members are strongly urged to attend. ii. The annual Association of Town Finance Committee meeting will be held on Saturday, October 17, in Sturbridge, MA. Link to www.MMA.org for more information. 2. Town Manager's Report: a. The BOS has called a Special Town Meeting, Monday, November 16. i. Articles not taken up at May meeting, which was suspended because the ATM no longer had a quorum. • There are several articles that had yet to be taken up at the May ATM when the meeting was suspended, but few have any direct financial effect, so the Finance Committee would not need to address them. • There may be a budget adjustment article • State aid has risen but the budget has not changed • There are a couple of by-law modifications. • The Personnel committee is proposing some changes to the salary administration plan. RECEIVED & FILED Mn-FY16-150924 (local and cloud drives) OCT 1 3 2015 LUNENBURG TOWN CLERK OFFICE 1 of 4 ===PAGE 2=== a. The changes would go into effect July, 2016-the start of FY2017. b. The proposed changes would-if approved--increase personnel costs in future years. c. Mark asked if we could schedule the Personnel Committee could meet with the Fin Common October 8th (preferable) or the 22nd. i. Before then the personnel committee will meet on the changes Thursday, October 1. ii. John asked if the Finance Committee could get a copy of the proposed changes. • The Town may have a settlement with the Fire Fighter's Union. • Kerry has asked the Town Clerk if the Town has any unpaid bills and awaits an answer. il. Unless and extra-ordinary issue presents itself for consideration by the Special Town Meeting, the Finance Committee will not publish a statement for this meeting. b. Kerry is meeting with Nexamp on a net metering proposal. It's a private project being built in Fitchburg. It would be for any Unitil (as opposed to Con Edison) customer to buy new metering credits. The Board of Selectmen voted to enter into a 50/50 project the Town gets 50% of the credits, and individuals may purchase 50% of the credits. i. Projected savings for the Town are about $40,000 per year: • The first six months from 11/2015-4/2016 the rate is 11.98 cents/kwh • The six months from 5/2016-10/2016 is 8.9 cents/kwh. c. John Londa is working on solar electricity for the Middle School-High School Project. • This may be one investment to fund with the contingency funds that remain after completion of the Junior-Senior High School. d. The Town is re-funding the 2004 bond issue for the library and DPW buildings at a potential savings of $100,000 over the life of the bond-through 2024. There is another bond callable in 2017, but is currently at an interest rate that is closer to the rates now and thus has less opportunity for savings. 3. Minutes: a. August 27 minutes-Karin made a motion to approve the minutes and Jay seconded the motion. The committee voted 4-0 to approve the motion. b. September 10 minutes-John made a motion to approve the minutes and Jay seconded the motion. The committee voted 3-0 to approve the minutes. Karin did not attend that meeting, so she did not vote. 4. Budget Goals and Opportunities: a. Background: i. The Town is in a period when revenues have been particularly tight. ii. One area that has helped in recent years has been a smaller rate of increase in health insurance costs. ili. A small portion of the total Town budget is discretionary, which constrains the leeway there is to shift resources around. RECEIVED & FILED Mn-FY16-150924 (local and cloud drives) OCT 1 4 2015 LUNENBURG ROAN CLERK OFFICE ===PAGE 3=== Mn-FY16-150924 (local and cloud drives) • Discretionary items include departments like the Council on Aging and the library-both of which have constituencies. iv. The budget process over the past few years has been to allocate the Town's revenue at a level that each department can provide the level of service it did over the previous year. Prior year expenditures is a large factor in determining the allocation of revenues. V. Terri had sent the committee information on a priority driven budget process, which is a way to develop a budget. This process begins with a strategic plan which sets priorities which guide decisions on allocating revenues to fund programs and departments, rather than based on previous expenditures. • Potential issues: a. The paper listed much larger cities which had used this process and which likely more staff to work on the budget issues. b. Our Town may lack the staff to establish priorities, determine funding levels to support the priorities and do the requisite follow up. c. Discretionary expenditures are a small part of the total Town d. Mandates and/or incentives from the state regarding funding priorities is another potentially limiting factor. e. Building the necessary political buy-in on this. • Potential Opportunities: a. This approach may be useful to apply to the discretionary parts of the budget. b. It could also provide a framework for measuring the results of funding in terms of services, the analogy being return on investment. C. It could also be a tool to help prioritize allocations of growth in revenue-concern more with the new money. i. Allocating year-to-year revenue growth would not involve taking revenue from departments. ii. Some principles could clarify decisions about allocating growth in revenue among departments. • Issues with some current metrics: a. Comparisons between Lunenburg's allocations of revenues with other towns' allocations are not ideal due to the disparate circumstances of the communities being compared. (E.g. whether Towns belong to regional school systems.) b. Showing how much in local taxes the average taxpayer spends on specific services the Town provides is fomenting discontent on how their taxes are being spent takes care. i. The resulting discussion was about presenting what the alternatives would be to investing the money. • We will continue this conversation when Terri in back with us for the discussion. RECEIVED & FILED OCT 1 4 2015 LUNENBURG TOW.+ CLERK OFFICE 3 of 4 ===PAGE 4=== 5. Committee Updates: Committee/Department DPW-John H. Capital Planning-John H. Public Access Cable-John H. Library-Terri B. Public Safety-Terri B. Schools-Karin M. Monty Tech-Karin M. Sewer Commission-Jay S. Green Task Force-Jay S. School Building Comm--Mark E. Building Re-Use-Mark E. Update No report. The time horizon for the capital plan has been extended to 15 years at least. This is to get a longer term future capital requests to aid in budgeting and scheduling, large capital requests defined as over $100,000. No report. No report. No report. Total enrollment of students attending Lunenburg schools has increased by 17 students since June, 2015 and is now 1,574 students. The increase is concentrated in the 4th and 6" grades, and the schools added one teacher in each of these grades in response to keep class sizes at acceptable levels. They are working on their 15 year plan for capital planning committee. John Londa is working on a plan to extend THMS longer than 2024, at the request of Dr. Berthiaume. No report. No report No report. No report-they have not met since Mark's last report. RFQ awarded to Tappé Associates. Tappé has 12 weeks roduce their findings. Separately the committee wil hange the night it meets to accommodate members schedules. 6. Ongoing Business: a. Pavement Management Plan i. Kerry may have a recommendation on or by November 10th on the funding of the PMP which may lead to a discussion of how to fund road maintenance. b. Contract Commitments (e.g. sick leave buy back). c. Rules for retainage for the school construction project. 7. The next two meetings will be October 8t and October 22nd. 8. Meeting Adjourned: Karin moved to adjourn the meeting and Jay seconded the motion. The board voted 4-0 in favor; the meeting adjourned at 8:38. Respectfully submitted by John Henshaw September 28, 2015 Copy: Karen Brochu, Tom Alonzo RECEIVED & FILED OCT 1 4 2015 LUNENBURG TOWN CLERK OFFICE Mn-FY16-150924 (local and cloud drives) 4 of 4 ======================================================================================== DOCUMENT : 2015-10-08-agenda-2255.txt BOARD : finance-committee DATE : 2015-10-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-10-08-agenda-2255.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10082015-2255 ======================================================================================== ===PAGE 1===