# finance-committee — 48 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2015-01-08-agenda-2261.txt BOARD : finance-committee DATE : 2015-01-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-01-08-agenda-2261.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01082015-2261 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-01-08-minutes-2261.txt BOARD : finance-committee DATE : 2015-01-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-01-08-minutes-2261.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01082015-2261 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2015-01-22-agenda-2262.txt BOARD : finance-committee DATE : 2015-01-22 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-01-22-agenda-2262.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01222015-2262 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-01-22-minutes-2262.txt BOARD : finance-committee DATE : 2015-01-22 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-01-22-minutes-2262.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01222015-2262 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2015-02-12-agenda-2263.txt BOARD : finance-committee DATE : 2015-02-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-02-12-agenda-2263.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02122015-2263 ======================================================================================== ===PAGE 1=== NOTI CE of FINANCE COMMITTEE MEETING on February 12, 2015 7:00 PM Town Hall AGENDA IN ACCORDANCE WITH THE REQUIREMENTS OF THE OPEN MEETING LAW, PLEASE BE ADVISED THAT THIS MEETING IS BEING RECORDED AND BROADCAST OVER LUNENBURG PUBLIC ACCESS. 1. Open meeting 2. Communications • Public Comment • New Communications 3. Town Manager Updates • Request to deficit spend in Snow & Ice Account 4. Town Manager’s Preliminary FY 2016 Budget Recomm endation 5. Review Minutes 6. Committee/Department Updates Capital Planning – John; DPW – John; Public Access Committee – John Library – Caroline; Public Safety – Terri; Sewer Co mmission –Jay; Green Community Committee – Jay; School Committee – Karin; Monty Te ch – Karin; Council on Aging – Caroline; School Building Committee – Mark; Buildin g Reuse –Mark 7. Budget Opportunities 8. Future Agenda Items • Review updated Pavement Management Plan • Review contract commitments (e.g., sick leave buy back) 9. Next Meetings • Feb 19, 2015, 7:00 p.m. – Town Hall – Budget Revie w , Special Meeting • Feb 26, 2015, 7:00 p.m. – Town Hall – Budget Revie w, Regular Meeting 10. Adjournment ======================================================================================== DOCUMENT : 2015-02-17-agenda-2264.txt BOARD : finance-committee DATE : 2015-02-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-02-17-agenda-2264.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02172015-2264 ======================================================================================== ===PAGE 1=== NOTI CE of FINANCE COMMITTEE MEETING on February 17, 2015 7:00 PM Town Hall AGENDA IN ACCORDANCE WITH THE REQUIREMENTS OF THE OPEN MEETING LAW, PLEASE BE ADVISED THAT THIS MEETING IS BEING RECORDED AND BROADCAST OVER LUNENBURG PUBLIC ACCESS. 1. Open meeting 2. Communications • Public Comment • New Communications 3. Town Manager Updates • Request to deficit spend in Snow & Ice Account 4. Town Manager’s Preliminary FY 2016 Budget Recomm endation 5. Next Meetings • Feb 19, 2015, 7:00 p.m. – Town Hall – Budget Revie w , Special Meeting • Feb 26, 2015, 7:00 p.m. – Town Hall – Budget Revie w, Regular Meeting 6. Adjournment ======================================================================================== DOCUMENT : 2015-02-19-agenda-2265.txt BOARD : finance-committee DATE : 2015-02-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-02-19-agenda-2265.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02192015-2265 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-02-26-agenda-2266.txt BOARD : finance-committee DATE : 2015-02-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-02-26-agenda-2266.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02262015-2266 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-02-26-minutes-2266.txt BOARD : finance-committee DATE : 2015-02-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-02-26-minutes-2266.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02262015-2266 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-03-05-agenda-2267.txt BOARD : finance-committee DATE : 2015-03-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-05-agenda-2267.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03052015-2267 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-03-05-minutes-2267.txt BOARD : finance-committee DATE : 2015-03-05 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-05-minutes-2267.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03052015-2267 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-03-12-agenda-2268.txt BOARD : finance-committee DATE : 2015-03-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-12-agenda-2268.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03122015-2268 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-03-12-minutes-2268.txt BOARD : finance-committee DATE : 2015-03-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-12-minutes-2268.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03122015-2268 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== ======================================================================================== DOCUMENT : 2015-03-19-agenda-2269.txt BOARD : finance-committee DATE : 2015-03-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-19-agenda-2269.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03192015-2269 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-03-19-minutes-2269.txt BOARD : finance-committee DATE : 2015-03-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-19-minutes-2269.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03192015-2269 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2015-03-26-agenda-2270.txt BOARD : finance-committee DATE : 2015-03-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-26-agenda-2270.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03262015-2270 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-03-26-minutes-2270.txt BOARD : finance-committee DATE : 2015-03-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-03-26-minutes-2270.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03262015-2270 ======================================================================================== ===PAGE 1=== Minutes-LFC-FY1501-150326.docx 1 of 7 Town of Lunenburg Finance Committee: Mark Erickson, Chairman Terri Burchfield, Vice-Chairman John Henshaw, Secretary Karin Menard Caroline Griffis Jay Simeone Lunenburg Finance Committee Minutes: March 26, 2015 Meeting 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 978.582.4139 FAX 978.582.4148 Location: Town Hall Present: Mark Ericson, Terri Burchfield, Karin Menard, Jay Simeone, John Henshaw Also Present: Jamie Toale--BOS Liaison, Kerry Speidel, Town Manager Absent: Caroline Griffis 1. Mark called the meeting to order at 7:00 pm. 2. Communications: A. Public: None. B. Committee: i. Mark passed around the latest issue of The Beacon . ii. There is a meeting of the Planning Board on April 13 on a requested zoning change. 3. The FY2016 Budget Public Hearing: The Town Manager reported on changes in revenues and expenditures subsequent to the preliminary budget dated February 15. A. Changes in revenue: i. Net increase new revenue is nearly $430,000. • $145,000 is due to an increase in new growth as calculated by the Town’s assessor. • This is recurring source of revenue, which may be used to fund operating expenses. ii. Net increase in state aid in the Governor’s new budget is nearly $225,000. iii. This includes $116,000 Chapter 40S state aid to Education-which is a revenue source the Town cannot count on going forward. • Chapter 40S aid is to reimburse educational expenses in specific situations (only two towns in the Commonwealth qualify for this aid, and it must be applied for) which also means that it is vulnerable to being cut from the state budget, • As this is non-recurring revenue, it should fund non-recurring expenditures. Superintendent Calmes identified $116,000 of these, so Kerry set the 40S grant at $116,000 to equal the amount of expenditures. iv. Net changes in available funds account for the rest of the increase—about $60,000. v. The increased revenue does not include any re-imbursements either for the first storm, or for the subsequent three storms because it is not certain that the Town will receive any reimbursements. ===PAGE 2=== Minutes-LFC-FY1501-150326.docx 2 of 7 B. Adjustments to expenditures: i. Net increases in expenditures related to the adjustments in revenues is about $300,000. C. The net surplus (increased revenues less increased expenditures) is nearly $130,000. i. Although a surplus like this would be significant in most household budgets, it’s slightly over 0.4% (four-tenths of one percent) of the Town omnibus budget. D. Proposals to apply the net $130,000 increase in revenue: i. To address areas of public welfare and safety: • Narcan and Quick Clot having them would enable police officers, who often are first responders, to administer them to people and mitigate serious health consequences or even save lives. • CPR training for Police Officers, with the same benefits Narcan and Quick Clot confer. Note: This may already be included in training in the FY16 Police Budget. ii. To address maintenance of assets: • Increase the vehicle maintenance budget, which was over budget in FY14 and FY15. • Earmark some of these funds to repair/upgrade some of the stormwater system. As Paula Bertram reported, new requirements for stormwater systems will take effect at an as yet unspecified date. Compliance, which is mandated, may cost $250,000 to $500,000. iii. To address increasing class sizes in the schools. • Note: This would need to be done with care to make sure non-recurring revenues were not used to fund recurring expenditures, like personnel. For instance, the increase in new growth, which is a recurring source of revenue, could be used to fund recurring expenditures. iv. To address the fact that actual spending for snow and ice removal regularly exceeds the budget by several tens of thousands of dollars, increase the snow and ice account to more closely approximate actual costs the Town has spent in the past few years. • Kerry referred the meeting to the chart of the Ten-Year History of the Snow and Ice Removal Account in the Preliminary FY16 Budget Presentation. In eight of the last ten years the snow and ice removal account exceeded $300,000. The average expenditure over that period was $311,384. • In each of the last five years snow and ice removal cost over $300,000, and the average was $354,539. This excludes the winter of 2014-15. • Karin advised caution on how much the Town should increase this account. If the cost of snow and ice removal in future years is less than the budgeted amount, the Town may risk jeopardizing a subsequent option to deficit spend in this account v. To alleviate the need to fund capital projects by borrowing, which may crowd out funding for operating expenditures. • Terri stated that she would prefer to use this surplus to fund capital projects rather than funding operating expenses for two reasons: First, it is surplus and may not recur, and second because funding capital projects through borrowing increases debt service costs, which extends through the borrowing period. • Mark shares her concern and added that deciding to borrow to fund capital acquisitions should take these consequences into account. • John described a spreadsheet tool being worked on that would let the Capital Planning Committee project future debt service costs based on variables— principal, interest rate, borrowing term, and down payment. Jamie is reviewing it, and John sent it to Kerry and Mark for them to look at. ===PAGE 3=== Minutes-LFC-FY1501-150326.docx 3 of 7 • The Capital Planning Committee will meet this coming Tuesday, March 31 at 4:00 at Town Hall and all interested are encouraged to attend. • In light of this meeting, Mark would like to postpone capital discussion until capital planning committee meeting has taken place. E. Opportunities for improvements and questions about the budget process: i. Timeliness: • Carl Luck stated that if the public had had more time to look through all final department budgets before the public hearing they would have been better able to review and understand these budgets. Carl cited the school department’s budget as an example. o Although the Town is obligated to put together a balanced budget, and that entails setting the overall school budget, the School Committee is responsible for setting the line items in the school budgets and had public meetings during the FY16 budget process. So, although the final school budget proposal was finished this week, with a presentation scheduled for Wednesday, April 1, the public had opportunities to review the budget—albeit it one that did not align with Town budget goals. • Mark stated that the budget process is iterative: Initial budgets, based on improving service levels, were presented to this committee over the past month. After that departments developed and subsequently submitted budgets at levels required to provide level services and which align more closely to targets set by the Town Manager. State law mandates that the Town’s budget be balanced—expenditures equal revenues—that is, a budget constrained by projected revenues. The sole permissible instance of deficit spending is the snow and ice account. (See point 3.D.iv above for background.) • As these iterations take time and as changing revenues require changes to the budget, one result is that there is a risk of having less time for review. ii. Limitation of the use of non-recurring revenues: • Carl Luck said that the schools had arguably used non-recurring revenue--a one time savings from SPED--to fund an ongoing program with recurring costs. • Mark stated that it is the policy of this committee to use one-time revenues solely to fund one-time expenses and specifically not to fund on-going expenses. Indeed, the Town’s Financial Policy—formally adopted earlier this fiscal year—explicitly proscribes funding on-going expenditures with one time revenues. F. Mark tabled the rest of the Public Review of the FY16 Budget until next week. 4. Review of the Articles in the Warrant: Article Explanation/Discussion Vote 1-6: Consent Calendar: Annual reauthorization of Revolving Funds. o The Town cannot overspend a revolving fund. o The ambulance revolving fund is the only one that increased Terri made a motion to recommend approval of the six articles on the consent calendar and related expenditures. Karin seconded. The Committee approved the motion 5-0. ===PAGE 4=== Minutes-LFC-FY1501-150326.docx 4 of 7 7 To hear and/or accept written reports. No direct financial effect. No vote necessary. 8 Payment of prior year’s expenses. Payment of prior year’s expenses. Terri made a motion to recommend approval to allocate $1,782 to pay prior year expenses, John seconded. The Committee approved the motion 5-0. 9 Transfer from available funds to amend amounts in the budget. No direct financial effect on the total budget. No vote necessary. 10 Related to collective bargaining. No direct financial effect. No vote necessary. 11 Related to collective bargaining. No direct financial effect. No vote necessary. 12 Related to collective bargaining. No direct financial effect. No vote necessary. 13 Related to collective bargaining. No direct financial effect. No vote necessary. 14 Capital Plan Proposed adjustment. The committee will take this up next week after the Capital Planning Committee has decided on the proposed change to the capital plan. Pending 15 Supplementing the Stabilization fund. The committee will take this up next week when more information is available. Pending 16 FY16 Budget The committee will take this up next week. Pending. 17 Sewer Enterprise Fund The committee will take this up next week when the amount in question is set. Pending. 18 Solid Waste Disposal This account is self-funded by sales of trash bags. There is no increase in bag fees. Terri made a motion to recommend approval of $265,000 to operate the solid waste program enterprise fund in FY2016. Karin seconded. The committee approved the motion 5-0. 19 Water Department Enterprise Fund Typically none of the $25,000 in this account is spent. It is in reserve in case it is needed by the Water Department. John made a motion to recommend approval to fund the account with $25,000. Terri seconded the motion. The committee approved 5-0. 20 Lake Whalom Access No direct financial effect. No vote necessary. 21 Marijuana in Public No direct financial effect. No vote necessary. 22 Pawnbrokers No direct financial effect. No vote necessary. ===PAGE 5=== Minutes-LFC-FY1501-150326.docx 5 of 7 23 Sexual Offenders No direct financial effect. No vote necessary. 24 Granting an easement for gas line right of way to new school. No direct financial effect. No vote necessary. 25 Granting an easement for Electric lines right of way to new school. No direct financial effect. No vote necessary. 26 Using bond premiums to reduce future borrowing and related costs of the new school. Committee to decide after the amount of the premium is known. Pending. 27 Architectural District No direct financial effect. No vote necessary. 28 Village Center District No direct financial effect. No vote necessary. 29 Zoning By-law change No direct financial effect. No vote necessary. 30 Zoning By-law change No direct financial effect. No vote necessary. 31 Zoning By-law change No direct financial effect. No vote necessary. 32 Zoning By-law change No direct financial effect. No vote necessary. 33 Zoning By-law change No direct financial effect. No vote necessary. 34 Zoning map change No direct financial effect. No vote necessary. 35 Flat Hill Road scenic Await determination about whether having this designation would put the Town in any future obligation. Pending. 36 Northfield Road scenic Await determination about whether having this designation would put the Town in any future obligation. Pending. 37 Whether to make White Tail Crossing a Public Rd? The committee would like to know the estimated cost to care for and maintain this road before deciding to make a recommendation. Pending. 38 Zoning change-Commercial to Business. No direct financial effect. No vote necessary. 39 Sewer Collection System $300,000 for an extension to Pleasant View St. This betterment project is to address a real need on the part of residents who live in this area, per criteria in the Comprehensive Wastewater Management Plan. No general levy money will be expended as all costs will be covered by betterment charges. Terri made a motion that the committee recommend approval of a transfer of $300,000 for the betterment project, and Karin seconded. The committee approved the motion 5-0. ===PAGE 6=== Minutes-LFC-FY1501-150326.docx 6 of 7 40 Police Special Fund-Detail Sal. The purpose is to pay special detail salaries for off duty details. Terri made a motion that the committee recommend approval for $10,000 to be put in the Police Special Fund, John seconded. The committee approved the motion 5- 0. 41 Reserve capacity stabilization fund. Establish this fund and set aside fees to pay for reserve capacity fund as needed. John made a motion to recommend approval to establish this fund and set aside fees to fund it. Terri seconded. The committee approved 5-0. 42 Establish a revolving loan to assist qualified town residents to upgrade/replace septic systems or connect to sewers. To be considered April 2 meeting. Pending 43 Rescind the remaining borrowing authorization from article 2 of the November 2001 STM. To be considered April 2 meeting. 44 Minor re-wording of articles To be considered April 2 meeting. 45 Minor re-wording of articles To be considered April 2 meeting. 46 Minor re-wording of articles To be considered April 2 meeting. 47 Re-wording Farmers’ Market To be considered April 2 meeting. 5. Minutes of the March 19 meeting: Karin made a motion to approve the minutes, and Terri seconded her motion and the committee approved the minutes as submitted 4-0. As Mark did not attend the March 19 meeting, he did not vote. 6. Committee/Department Liaison Updates: Committee/Department— Reported By: Update: Capital Planning--John H. The CPC will meet on Tuesday, March 31 at Town Hall to take up changes in the Town Manager revisions, review the priority of capital project requests, and take up a request from the library and financing or purchasing capital items. Public Works--John H. No report. PACC--John H. No report. Library—Caroline G. The Library Trustees will meet on Wednesday, April 1 on the library FY16 budget. Council on Aging—Caroline G. No report. Public Safety—Terry No report. ===PAGE 7=== Minutes-LFC-FY1501-150326.docx 7 of 7 Schools—Karin No report. Monty Tech—Karin No report. Sewer Commission—Jay No report. Green Community—Jay No report. Building Re-Use—Mark Next building re-Use meeting will be on April 6. School Building—Mark No report. 7. Future Agenda Items: A. Budget Goals and Opportunities B. Pavement Management Program C. Review contract commitments (E.g. sick leave buy-back.) 8. Next Meeting: April 2, Special Meeting: A. Complete the review of the FY16 Budget. B. Resume discussions on articles in the Fiscal Year 2016 Warrant and votes on those articles that have a direct financial effect on the Town’s revenues and/or expenditures. C. Mark plans to bring a copy of the Finance Committee budget letter to the Town and the committee will review it. 9. Adjournment: Terri moved to adjourn the meeting, Terri’s motion was seconded by Karin and approved 5-0. The meeting adjourned at 9:11 pm. Respectfully submitted by John Henshaw April 20, 2015 Copy: Paula Bertram Carl Luck ======================================================================================== DOCUMENT : 2015-04-02-agenda-2271.txt BOARD : finance-committee DATE : 2015-04-02 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-04-02-agenda-2271.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04022015-2271 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-04-02-minutes-2271.txt BOARD : finance-committee DATE : 2015-04-02 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-04-02-minutes-2271.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04022015-2271 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== ======================================================================================== DOCUMENT : 2015-04-23-agenda-2272.txt BOARD : finance-committee DATE : 2015-04-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-04-23-agenda-2272.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04232015-2272 ======================================================================================== ===PAGE 1=== NOTI CE of FINANCE COMMITTEE MEETING on April 23, 2015 7:00 PM Town Hall AGENDA 1. Open meeting 2. Communications • Public Comment • New Communications 3. Town Manager Updates • FY15 Budget Reconciliation Article • Other Warrant Articles 4. Review Minutes 5. Committee/Department Updates Capital Planning – John; DPW – John; Public Access Committee – John Library – Caroline; Public Safety – Terri; Sewer Co mmission –Jay; Green Community Committee – Jay; School Committee – Karin; Monty Te ch – Karin; Council on Aging – Caroline; School Building Committee – Mark; Buildin g Reuse –Mark 6. Budget Goals and Opportunities 7. Future Agenda Items • Review updated Pavement Management Plan • Review contract commitments (e.g., sick leave buy back) 8. Next Meetings • May 2, 2015, 8:00 a.m. – LHS – Meet prior to ATM • May 2, 2015, 9:00 a.m. – LHS – Annual Town Meeting • May 14, 2015, 7:00 p.m. – Town Hall – Regularly Sc heduled Meeting 9. Adjournment ======================================================================================== DOCUMENT : 2015-04-23-minutes-2272.txt BOARD : finance-committee DATE : 2015-04-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-04-23-minutes-2272.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04232015-2272 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-05-02-agenda-2273.txt BOARD : finance-committee DATE : 2015-05-02 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-05-02-agenda-2273.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05022015-2273 ======================================================================================== ===PAGE 1=== NOTICE of FINANCE COMMITTEE MEETING on May 2, 2015 8:15 AM LHS Cafeteria 9:00 AM LHS Auditorium AGENDA 1. Open meeting 2. Final Review of Warrant Articles with Financial Impact 3. Recess 4. Reconvene in LHS Auditorium 9:00 AM 5. Open Annual Town Meeting 6. Conduct the business of ATM 7. Adjourn ======================================================================================== DOCUMENT : 2015-05-02-minutes-2273.txt BOARD : finance-committee DATE : 2015-05-02 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-05-02-minutes-2273.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05022015-2273 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-05-14-agenda-2274.txt BOARD : finance-committee DATE : 2015-05-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-05-14-agenda-2274.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05142015-2274 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-05-14-minutes-2274.txt BOARD : finance-committee DATE : 2015-05-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-05-14-minutes-2274.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05142015-2274 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-06-11-agenda-2275.txt BOARD : finance-committee DATE : 2015-06-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-06-11-agenda-2275.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06112015-2275 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-06-11-minutes-2275.txt BOARD : finance-committee DATE : 2015-06-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-06-11-minutes-2275.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06112015-2275 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2015-07-23-agenda-2249.txt BOARD : finance-committee DATE : 2015-07-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-07-23-agenda-2249.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07232015-2249 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-07-23-minutes-2249.txt BOARD : finance-committee DATE : 2015-07-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-07-23-minutes-2249.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07232015-2249 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-08-13-agenda-2251.txt BOARD : finance-committee DATE : 2015-08-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-08-13-agenda-2251.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08132015-2251 ======================================================================================== ===PAGE 1=== NOTI CE of FINANCE COMMITTEE MEETING on August 13, 2015 7:00 PM Town Hall AGENDA 1. Open meeting 2. Communications • Public Comment • New Communications 3. Town Manager Updates • FY15 Close Out and Chapter 44 Transfers 4. Review Minutes 5. Budget Goals and Opportunities • Discuss budget priorities 6. Committee/Department Updates Capital Planning – John; DPW and Parks – John; Pub lic Access Committee – John Library – Terri; Public Safety – Terri; Sewer Commi ssion –Jay; Green Community Committee – Jay; School Committee – Karin; Monty Te ch – Karin; Council on Aging – Karin; School Building Committee – Mark; Building R euse –Mark 7. Future Agenda Items • Review updated Pavement Management Plan • Review contract commitments (e.g., sick leave buy back) 8. Next Meetings • Aug 27, 2015, 7:00 p.m. – Town Hall – Regularly Sc heduled Meeting • Sep 10, 2015, 7:00 p.m. – Town Hall – Regularly Sc heduled Meeting 9. Adjournment ======================================================================================== DOCUMENT : 2015-08-13-minutes-2251.txt BOARD : finance-committee DATE : 2015-08-13 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-08-13-minutes-2251.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08132015-2251 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2015-08-27-agenda-2252.txt BOARD : finance-committee DATE : 2015-08-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-08-27-agenda-2252.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08272015-2252 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-08-27-minutes-2252.txt BOARD : finance-committee DATE : 2015-08-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-08-27-minutes-2252.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08272015-2252 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2015-09-10-agenda-2253.txt BOARD : finance-committee DATE : 2015-09-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-09-10-agenda-2253.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09102015-2253 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-09-10-minutes-2253.txt BOARD : finance-committee DATE : 2015-09-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-09-10-minutes-2253.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09102015-2253 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2015-09-24-agenda-2254.txt BOARD : finance-committee DATE : 2015-09-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-09-24-agenda-2254.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09242015-2254 ======================================================================================== ===PAGE 1=== NOTI CE of FINANCE COMMITTEE MEETING on September 24, 2015 7:00 PM Town Hall AGENDA 1. Open meeting 2. Communications • Public Comment • New Communications 3. Town Manager Updates 4. Review Minutes 5. Budget Goals and Opportunities • Budget priorities • Process for making recommendations • Priority-based budgeting process 6. Committee/Department Updates Capital Planning – John; DPW and Parks – John; Pub lic Access Committee – John Library – Terri; Public Safety – Terri; Sewer Commi ssion –Jay; Green Community Committee – Jay; School Committee – Karin; Monty Te ch – Karin; Council on Aging – Karin; School Building Committee – Mark; Building R euse –Mark 7. Ongoing Business • Pavement Management Plan • Contract commitments (e.g., sick leave buy back) • Sales of surplus property – Status • Rules for retainage/release of funds – School Buil ding Project 8. Next Meetings • Oct 8, 2015, 7:00 p.m. – Town Hall – Regularly Sch eduled Meeting • Oct 22, 2015, 7:00 p.m. – Town Hall – Regularly Sc heduled Meeting 9. Adjournment ======================================================================================== DOCUMENT : 2015-09-24-minutes-2254.txt BOARD : finance-committee DATE : 2015-09-24 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-09-24-minutes-2254.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09242015-2254 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== ======================================================================================== DOCUMENT : 2015-10-08-agenda-2255.txt BOARD : finance-committee DATE : 2015-10-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-10-08-agenda-2255.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10082015-2255 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-10-08-minutes-2255.txt BOARD : finance-committee DATE : 2015-10-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-10-08-minutes-2255.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10082015-2255 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== ======================================================================================== DOCUMENT : 2015-10-22-agenda-2256.txt BOARD : finance-committee DATE : 2015-10-22 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-10-22-agenda-2256.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10222015-2256 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-11-12-agenda-2257.txt BOARD : finance-committee DATE : 2015-11-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-11-12-agenda-2257.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11122015-2257 ======================================================================================== ===PAGE 1=== NOTI CE of FINANCE COMMITTEE MEETING on November 12, 2015 7:00 PM Town Hall IN ACCORDANCE WITH THE REQUIREMENTS O F THE OPEN MEETING LAW, PLEASE BE ADVISED THAT THIS MEETING IS BEING RECORDED AND BROADCAST OVER LUNENBURG PUBLIC ACCESS. AGENDA 1. Open meeting 2. Communications • Public Comment • New Communications 3. Review all Warrant Articles for Nov 16 Special T own Meeting and vote on recommendations 4. Town Manager Updates 5. Review Minutes 6. Budget Goals and Opportunities • Budget priorities and priority-setting process 7. Committee/Department Updates Capital Planning – John; DPW and Parks – John; Pub lic Access Committee – John Library – Terri; Public Safety – Terri; Sewer Commi ssion –Jay; Green Community Committee – Jay; School Committee – Karin; Monty Te ch – Karin; Council on Aging – Karin; School Building Committee – Mark; Building R euse –Mark 8. Ongoing Business • Pavement Management Plan • Contract commitments (e.g., sick leave buy back) • Sales of surplus property – Status • Rules for retainage/release of funds – School Buil ding Project 9. Next Meetings • Nov 16, 2015, 7:00 p.m. – LHS – Special Town Meeti ng • Dec 10, 2015, 7:00 p.m. – Town Hall – Regularly Sc heduled Meeting 10. Adjournment ======================================================================================== DOCUMENT : 2015-11-12-minutes-2257.txt BOARD : finance-committee DATE : 2015-11-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-11-12-minutes-2257.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11122015-2257 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== ======================================================================================== DOCUMENT : 2015-11-16-agenda-2258.txt BOARD : finance-committee DATE : 2015-11-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-11-16-agenda-2258.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11162015-2258 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-11-16-minutes-2258.txt BOARD : finance-committee DATE : 2015-11-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-11-16-minutes-2258.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11162015-2258 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2015-12-03-agenda-2259.txt BOARD : finance-committee DATE : 2015-12-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-12-03-agenda-2259.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12032015-2259 ======================================================================================== ===PAGE 1=== NOTI CE of FINANCE COMMITTEE MEETING on December 3, 2015 7:00 PM Town Hall IN ACCORDANCE WITH THE REQUIREMENTS O F THE OPEN MEETING LAW, PLEASE BE ADVISED THAT THIS MEETING IS BEING RECORDED AND BROADCAST OVER LUNENBURG PUBLIC ACCESS. AGENDA 1. Open meeting 2. Communications • Public Comment • New Communications 3. Town Manager presentation – Five Year Financial Forecast 4. Review Minutes 5. Budget Goals and Opportunities • Budget priorities and priority-setting process 6. Committee/Department Updates Capital Planning – John; DPW and Parks – John; Pub lic Access Committee – John Library – Terri; Public Safety – Terri; Sewer Commi ssion –Jay; Green Community Committee – Jay; School Committee – Karin; Monty Te ch – Karin; Council on Aging – Karin; School Building Committee – Mark; Building R euse –Mark 7. Ongoing Business • Pavement Management Plan • Contract commitments (e.g., sick leave buy back) • Sales of surplus property – Status 8. Next Meetings • Dec 10, 2015, 7:00 p.m. – Town Hall – Regularly Sc heduled Meeting 9. Adjournment ======================================================================================== DOCUMENT : 2015-12-03-minutes-2259.txt BOARD : finance-committee DATE : 2015-12-03 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-12-03-minutes-2259.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12032015-2259 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== ======================================================================================== DOCUMENT : 2015-12-10-agenda-2260.txt BOARD : finance-committee DATE : 2015-12-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-12-10-agenda-2260.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12102015-2260 ======================================================================================== ===PAGE 1=== NOTI CE of FINANCE COMMITTEE MEETING on December 10, 2015 7:00 PM Town Hall AGENDA 1. Open meeting 2. Communications • Public Comment • New Communications 3. Workshop with Superintendent and Members of Scho ol Committee 4. Review Minutes 5. Budget Goals and Opportunities • Budget priorities and priority-setting process 6. Committee/Department Updates Capital Planning – John; DPW and Parks – John; Pub lic Access Committee – John Library – Terri; Public Safety – Terri; Sewer Commi ssion –Jay; Green Community Committee – Jay; School Committee – Karin; Monty Te ch – Karin; Council on Aging – Karin; School Building Committee – Mark; Building R euse –Mark 7. Ongoing Business • Pavement Management Plan • Contract commitments (e.g., sick leave buy back) • Sales of surplus property – Status 8. Next Meetings • Jan 14, 2016, 7:00 p.m. – Town Hall – Regularly Sc heduled Meeting 9. Adjournment ======================================================================================== DOCUMENT : 2015-12-10-minutes-2260.txt BOARD : finance-committee DATE : 2015-12-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2015-12-10-minutes-2260.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12102015-2260 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3===