# finance-committee — 4 documents, concatenated for reading and search
#
# This is a CONVENIENCE BUNDLE, not a source. Every document below is
# published separately and byte-identically; cite the individual file,
# whose path is given in each header, rather than this bundle.
# Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt
# The town's own scanned original is linked per document.

========================================================================================
DOCUMENT : 2016-02-25-minutes-2231.txt
BOARD    : finance-committee
DATE     : 2016-02-25
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2016-02-25-minutes-2231.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02252016-2231
========================================================================================

===OCR macOS Vision===
===PAGE 1===
Finance Committee:
Mark Erickson, Chairman
Terri Burchfield, Vice-Chairman
John Henshaw, Secretary
Karin Menard
Jay Simeone
Town of Lunenburg
Lunenburg Finance Committee
Wak Endi
Minutes February 25, 2016
17 Main Street, P.O. Box 135
Lunenburg, MA 01462-0135
978.582.4139
FAX 978.582.4148
Location:
Present:
Also Present:
Town Hall
Mark Erickson, Terri Burchfield, Jay Simeone, Karin Menard, John Henshaw
Karen Brochu, Municipal Finance Director, Jack Rodriquenz, Director of Public Works
1) Mark E. called the Finance Committee meeting to order at 7:00 pm. He announced that this meeting is
broadcast on the Lunenburg Public Access Cable Channel. The video recording is posted on YouTube at
https://www.youtube.com/user/LunenburgAccessand select Finance Committee 02.25.16.
2) Comments:
a. Public: None
b. New Communications:
i) There will be a planning board meeting on 3/14/16 to amend two protective by-laws of the Town and
to hear a re-zoning request.
Note: These minutes are an overview of this presentation. For specific details, copies of Jack
Rodriquenz, Director of the DPW are attached to these minutes which are on file in the Town Clerk's
3) Department of Public Works, FY2017 Budget. Presented by Jack Rodriquenz, Director of the DPW.
Department of Public Works Fiscal 2017 Budget Presentation by Director Jack Rodriquenz.
Below is a summary of the presentation. For details you can access the presentation on the Finance
Committee Page on the Lunenburg On-line site.
Overview:
The FY17 recommended budget is $40,191, or 2.7% higher than the FY16 recap.
The budget includes one additional staff member in the highway labor account at
$35,702. This is to fill an open requisition from a couple of years ago. The increase
net of this addition is $4,489, or 0.3%.
Effects on Current Service Levels:
•
The FY17 recommended budget funds the DPW at a level sufficient to provide services
at the same level as in the past few years.
• However, there is nothing extra in the budget for increases in expenses (e.g. salt and
sand or gasoline) that are beyond the department's control.
Mn-FY16-160225-Draft.xlsx (local and remote drives)
1 of 3
===PAGE 2===
Future Challenges and Opportunities:
• There is nothing in the budget for maintenance of some Town buildings (e.g. TC
Passios) which is a vulnerability.
• The vehicle replacement schedule driven by the amount of capital funding is a key
factor driving vehicle maintenance costs.
• Unfunded mandates including:
• Updating signage when older signs require replacement, stormwater
management system.
• Stormwater system management system upgrade.
Land Use Fiscal 2017 Budget Presentation by Land Use Director Adam Birney
Overview
These line items are requests for funding of some above target items in their FY17 Budget:
• $600 in materials to repair and maintain bridges with volunteers providing the labor.
• $1,000 in educational materials (e.g. flyers) covering wetlands, information on Town
Conservation Lands, and trails in these conservation lands.
• Information kiosks to make these materials available to the general public.
There is the possibility for grant funding. However, these are very small line items, that may
not lend themselves to grants. Because of the nature of conservation lands, it does not readily
lend to user fees.
4) Mark relayed the Town Manager's news that that the Monty Tech assessment has come in at $65,641 more
than expected due to enrollment of 13 more students from Lunenburg which increases the enrollment from
78 to 91 students from Lunenburg.
5) Minutes:
John reported that the minutes are not ready yet.
6) Committee and Department Updates:
Committee/Department
DPW-John H.
Capital Planning-John H.
Update
Public Access Cable-John H.
Library-TerriB.
Public Safety-Terri B.
Schools-Karin M
Monty Tech-Karin M.
Council on Aging -Karin M.
No report.
No report.
Working on plan for fy17. Going to negotiate with Comcast to
increase their payment to PACC. By statute the range is 2½%
to 5%. Lunenburg is at 2 ½%. Survey of other Towns shows in
the 4% to 5% range. The PACC sees an opportunity to increase
funding from Comcast to a level
No report.
No report.
No report.
No report.
No report.
Mn-FY16-160225-Draft.xlsx (local and remote drives)
> of 3
===PAGE 3===
Sewer Commission-Jay S.
Green Task Force-Jay S.
The commission approved their FY17 budget. They are doing an
RFP for three one-year maintenance contracts, and are starting
their manhole inspections.
No report.
School Bldg. Comm.--Mark E.
No report.
Building Re-Use-Mark E.
No report.
7) Next meeting: March 3 - with FY17 budget presentations from the school department and the library.
8) Mark reminded the Town that this committee remains two members short of the seven members called for in
the Town Charter and invited those interested to fill out a talent bank form.
9) Adjournment: Terri made a motion to adjourn and Karin seconded the motion. The committee approved the
motion 5-0 at 8:21.
Respectfully submitted by John Henshaw March 6, 2016
Attachment: DPW FY17 Presentation
Mn-FY16-160225-Draft xIsx (local and remote drives)
3 of 3
===PAGE 4===
2/25/2016
Department of Public Works
-03
FY 17 Budget
Snow Account FY16 Year-to-Date
Account
Overtime
Contract. Serv.
Supplies
Hired Equip.
TOTAL
Appropriation
IYTD Expended
$18,000
$129,500
$120,000
$7,500
$275,000
$14,296
$42,464
$147,187
In the Pipe-Line
(Approx.)
$10,565
$23,680
$6,656
TOTALS
$203,946
$40,901
$24,860
$66,144
$153,843
$0
$244,847
Estimated Remaining YTD 2/18/16 : $30,153
FY16 $275,000
FY17 $275,000
===PAGE 5===
Snow Storm Information
Date
Start Time
12/26/2015
10:30:00 PM
End Time
2:30:00 AM
12/29/2015 12:30:00 AM
8:00:00 PM
12/30/2015 5:00:00 AM
7:00:00 AM
1/9/2016
6:30:00 AM
10:30:00 AM
1/12/2016
5:00:00 PM
3:00:00 AM
1/13/2016
5:00:00 AM
7:00:00 AM
Monday, February 22, 2016
Loads In-House Contractors Snow Depth Ice Comments
14
9
0
• called the men in @ 10:30pm frezzing rain, made a
sanding run. Materials sand $367.00 salt $938.00 Total
Materials $1,295.00 Labor $1,030.00 total storm cost
$2,325.000
56
14
16
32
12
9
11
8
17
1
0
ice
2"
• Snow changed to sleet early morning, Made sanding
runs sleet changed to frezzing rain had sub contractors
plow off the 3' of snow, frezzing rain remained over
night, made sanding run before commute! D.P.W
labor $5,017.00 $ 8,675.00 Total Labor $13,692.00
Materials Salt $2,280.00 Sand $867.00 Total
$3,147.00 $16,839.00
• POLICE CALLED 5:00AM BLACK ICE, HAD THE MEN
MAKE A SANDING RUN, EVENT ENDING @9:00 AM.
MATERIALS SAND $357.00 SALT $951.00 TOTAL
MATERIALS $ 1,295.00 TOTAL LABOR $1,093.00 TOTAL
SANDING RUN $2,388.00
• Police called at 6:30am, Made sanding run Icy
conditions ! Materials Sand $410.00, Salt $1,072.00
total Materials $1,482.00 Labor $1,803.76 Total
sanding run $3,285.76
• LIGHT SNOW STARTED @ 5:00PM MADE 2 SANDING
RUNS, MATERIALS SALT $2,144.00 SAND $816.00
TOTAL MATERIALS $2,960.00 LABOR D.P.W $2,572.26
1 SUB CONTRACTOR $922.05 TOTAL LABOR $3,494.65
TOTAL STORM COST $ 6,454.05
ICY SP M POLICE CALLED @5:00AM ICY SPOTS TOWN WIDE,
SENT D.P.W MEN OUT ON SANDING RUN, MATERIALS
SAND $153.00 SALT $402.00 TOTAL MATERIALS
$555.00 D.P.W LABOR $514.52 TOTAL STORM COST
$1,069.52
Page 1 of 4
===PAGE 6===
Date
1/13/2016
Start Time
5:00:00 AM
1/16/2016
6:30:00 AM
1/16/2016
6:30:00 PM
1/17/2016
9:00:00 PM
1/18/2016
12:00:00 AM
2/5/2016
4:00:00 AM
Monday, February 22, 2016
End Time
7:00:00 AM
1:00:00 PM
10:30:00 AM
12:00:00 AM
11:00:00 AM
6:30:00 PM
Loads
In-House Contractors Snow Depth Ice Comments
6
SPOTS • POLICE CALLED ICY SPOTS TOWN WIDE, SENT THE
D.P. W MEN SPOT SANDING, MATERIALS SALT $804.00
SAND $306.00 TOTAL MATERIALS $1,110.00 TOTAL
LABOR D.P.W $514.52 TOTAL STORM COST $1,624.52
30
16
16
18
36
9
7
8
10
1
1
1
19
19
LIGHT
• POLICE CALLED FOR LIGHT SNOW DID A SANDING RUN
AND SOME SCRAPEING, 9 TOWN EMPLOYEES 1 SUB
CONTRACTOR, MATERIALS $ 2,775.00 LABOR SUB
$799.11 L.D.P.W $2,132.26 TOTAL LABOR $2,931.37
3"
3"
8"
V POLICE CALLED @ 6;30PM ROADS ICING UP MADE A
SANDING RUN ! SALT $1,072.00 SAND $408.00 TOTAL
MATERIALS $1,480.00 LABOR 1 SUB 4HRS $491.76 7
D.P.W. 4 HRS $4,917.76 TOTAL LABOR $ 1,520.80
TOTAL STORM $ 3,000.80
• POLICE CALL LIGHT SNOW, MADE SANDING RUN
ROADS TURNED BLACK & WET. SNOW GOT HEAVY @
TIMES SNOW ENDING @ 5:30 AM CALLED IN SUB SALT
$1,072.00 SAND $459.00 TOTAL MATERIALS $1,531.00
LABOR 1 SUB CONTRACTOR $491.76 D.P.W $771.78
TOTAL LABOR $1,263.54 TOTAL STORM COST $2,794.54
• CALLED IN SUB CONTRACTORS @ 5:30AM TO HELP
SCRAPE ROADS, AND SANDED, SALT $1,206.00 SAND
$459.00 TOTAL MATERIALS $1,665.00 LABOR SUB
CONTRACTORS $6,940.00 D.P.W $3,608.44 TOTAL
MATERIALS/ LABOR $11,213.80
• CALLED DPW GUYS IN AT4:AM, CALLED SUB
CONTRACTORS IN AT 8:30AM SNOW ENDED AT 2:30PM
CLEANED UP AND WENT HOME AT 6:30PM SAND
$2,070.00 SALT $1,206.00 TOTAL MATERIALS $
3,276.00 DPW LABOR$4,592.56 SUB CONTRACTOR
LABOR $ 15,615.00 TOTAL LABOR $20,208.56 TOTAL
STORM COST $23,504.56
Page 2 of 4
===PAGE 7===
Date
2/6/2016
Start Time
9:30:00 AM
2/7/2016
2/8/2016
5:30:00 AM
11:30:00 AM
2/10/2016
7:00:00 PM
2/15/2016
7:30:00 PM
2/16/2016
12:00:00 AM
Monday, February 22, 2016
End Time
1:30:00 PM
9:30:00 AM
3:00:00 AM
11:00:00 PM
12:00:00 AM
12:00:00 PM
Loads In-House Contractors Snow Depth Ice Comments
6
7
1"
• DPW GUYS CAME IN TO SCRAPE ROADS, POST STORM,
MATERIALS SALT $402.00 SAND $153.00 TOTAL
SAND/SALT $555.00 LABOR$1,029.04 TOTOL STORM
COST
3
3
27
• 8
21
7
18
7
8
19
0
2
18
V
M POLICE CALLED ICE SPOTS TOWN WIDE MATERIALS
$277.00 LABOR $432.00 TOTAL COST $709.00
3"
• STARTED TO SNOW AT 11:30AM, MADE SANDING RUN
WITH DPW AND 1 SUBCONTRACTOR, LIGHT SNOW ALL
DAY MOST OF THE NIGHT, SAND $689.00 / SALT
$1,809.00 TOTAL MATERIALS $2,498.00 DPW LABOR
$3,936.00 SUB CONTRACTOR LABOR $8,675.00 TOTAL
LABOR $12,611.00
COATI
• POLICE CALLED AT 7:00PM SLICK ROADS, MATERIALS
SALT $1,407.00 / SAND $535.50 TOTAL MATERIALS
$1,942.50 DPW LABOR $1,029.04 TOTAL SANDING
RUN $2,971.54
2-3 INC • POLICE CALLED ROADS GETTING SLICK, 7:30PM MADE
A SANDING RUN, MATERIALS SALT $1,206.00 SAND
$459.00 TOTAL MATERIALS $1,446.52 LABOR D.P.W
$2,315.34 2 SUB CONTRACTORS LABOR $987.52
TOTAL LABOR $3,302.86
2-3 INC • CONTINUED FROM 12/15/16 CALLED SUB
CONTRACTORS IN @ 5:AM TO CLEAN UP, MATERIALS
SALT $1,206.00 SAND $459.00 TOTAL MATERIALS
$1,665.65 LABOR D.P.W $3,087.12 SUB
CONTRACTORS $8,675.45 TOTAL LABOR $10,410.54
TOTAL STORM COST COMBINDED 2/15/ 2/16 16 IS
$15379.05
Page 3 of 4
===PAGE 8===
Date
2/17/2016
Start Time
1:30:00 AM
End Time
5:30:00 AM
Loads
In-House Contractors Snow Depth Ice Comments
7
ICY
V POLICE CALLED @ 1:30AM ICY CONDITIONS TOWN
WIDE, D.P.W GUYS MADE A SANDING RUN , MATERIALS
SALT $804.00 SAND $535.00 TOTAL MATERIALS
$1,339.00 D.P.W LABOR $1,029.00 TOTAL STORM
COST $2,368.00
Monday, February 22, 2016
Page 4 of 4
===PAGE 9===
2/25/2016
Balanced Budget
003
o Target Number (level funding) = Level Service
ca Level funding = Less than optimal Service
or Clearly Defined Expectations
8 Perception:
Os Taxes increase
us Services decline +
oR Reality:
os Taxes increase
os Level of service remains the same -
===PAGE 10===
2/25/2016
Approx. Cost of Services
to Average Homeowner
Average Single Family Home:
$256,969
Average Tax Bill FY16:
$5,039.16
• Public Works-$340.56
• Education - $2,785.70
a Debt Exclusions - $534.50
• Public Safety - $401.36
• Gen Expense/ Benefits - $362.89
• Debt Service - $313.96
a General Government - $201.54
• Culture Recreation - $55.40
u: Human Services - $43.25
DPW Budget Allocation - $340.56
$51.02 to Paving
$44.28 to Snow
Facilities.
General
Highway -
75% Paving
Public
Buildings.
DPW Garage
Parks
Tree Removal
Cemetery.
Vehicle Mtc./
Traffic Signs/
LHighway
Labor
LHighway OT
Snow Removal
===PAGE 11===
2/25/2016
Cemetery
03
ca Superintendent Salary Only
or Perpetual care
oR Sale of Lots
FY16 $48,940
•
FY17 $46,775
Parks
o8 Town Facilities
c3 Wallis Park
c3 McNally Field
os Fitzgerald Field
os Marshall Park (4)
or Track & Field Complex
FY16 $71,974
•
FY17 $71,348
===PAGE 12===
2/25/2016
Facilities & Public Buildings
08 DPW Garage
o Public Safety Complex
08 Park Building
08 Town Hall
o8 Cemetery Building
o8 Eagle House
• Protect our investment
c8 Town Beach
o8 Town Common
ca Ritter Building
o8 Teen Center
ca Old Primary School
o8 Veterans Park
or Outsource VS In-House
o8 Building Reuse
Facilities:
FY16 $359,919
Public Buildings: FY16 $265,451 •
FY17 $365,307
FY17 $241,910
Vehicle Maintenance
08 Annual Capital Plan is Crucial
• Advanced Technologies
@8 Additional Mechanic Assistant
FY16 $187,536
FY17 $192,419
===PAGE 13===
2/25/2016
Tree Removal
ca Current Purchase of Service Allocation - $21,000
or Hazardous Tree Survey
081,181 Trees
os Discretionary Service
FY16 $30,500
FY17 $24,641
Traffic Signs & Devices
o3 MUTCD Compliant
os Manual of Uniform Traffic Control Devices
c3 Unfunded Mandate
FY16 $27,745
•
FY17 $28,253
===PAGE 14===
A Plant Health Care Consultant
ARBORIST
MA Certified Arborist # 1114 ISA Certified Arborist # 0716A American Society of Consulting Arborist
TREE INVENTORIES - APPRAISALS - DIAGNOSIS - TREE RISK ASSESSMENTS
November 23, 2015
Town of Lunenburg
Attention: Jack Rodriquenz
Department of Public Works
Lunenburg, MA. 01462
Dear Mr. Rodriquenz,
Enclosed is the Tree Risk Management Inventory on an Excel spread sheet as per your agreement.
This inventory was started and completed in November 2015. All trees on the 95 plus miles of road in the
Town of Lunenburg were visually inspected, including trees leaning or hanging over the roads that may
potentially fail and fall into the right of way. One thousand one hundred eighty one (1,181) trees were
recorded on the inventory data base. This data base is listed in column form and includes location using
street name, pole numbers or house number (where we could find one). Tree species are identified using
the common tree name, tree location private or town property, estimated diameter and estimated height.
The trees are placed in the following risk categories; Extreme, High and Medium. Extreme is number one
priority 1, High is number two priority 2, and Medium number three priority 3. You will see
abbreviations where there was not enough space in the comment column: CD= Codominate stem (2
stems), MS= Multi-stems, (more them 2 stems), clumps = more than 2 separate trees in the close
proximity. The diameter of the Codominant and multi-stemmed trees were added together which is
indicated by the larger number in the estimated DBH column of the excel data. If you need additional
information please contact me.
Sincerely,
Carl A. Cathcart
Consulting Certified Arborist
149 Randall Road, Stow, MA 01775 • Phone (978) 764-6549
E-mail: carl.phe @Verizon.net • www.freeconsultant.com
===PAGE 15===
Location
Street
Summer st.
394 Summer St.
378 Summer St.
63 Grahm St.
Grahm St
Grahm St
Grahm St
44 Grahm St
47 Grahm St.
Grahm St
42 Grahm St
18 Graham St.
83 Whalom St.
Whalom St.
Whalom St.
140 Whalom St.
Whalom St.
Whalom St.
149 Whalom St.
152 Whalom St
Whalom St.
Whalom St.
Whalom St.
Whalom St.
297 Whalom St.
337 Whalom St
11 Buttonwood St.
40 John St
34 Hamlin St.
28 Hamlin St.
45 Otis St.
45 Burke St
45 Burke St.
41 Burke St.
785 West St
Pleasant St.
727 West St.
West St.
West St.
West St.
West St.
West St.
618 West St.
554 West St.
37 Wallis Park
25 Wallis Park
32 Kirby St.
38 Pierce Ave
38 Pierce Ave
40 Pierce Ave
40 Pierce Ave
40 Pierce Ave
48 Pierce Ave
48 Pierce Ave
62. Ramgren Rd
43 Ramgren Rd
Youngs Rd
Youngs Rd
Youngs Rd
126 Youngs Rd
Town of Lunenburg Tree Risk Assessment
November 2015
Prepared by Carl A. Cathcart Consulting Arborist 149 Randall Road Stow MA, 01775
Priorit forityority 3
Tree #
Common
Priv. Prop
Est. DBH
Est. Height
51
1
Red maple
X
15
50
10
2
Red oak
30
60
11
3
Red oak
50
60
Red oak
20
60
5
Red oak
60
Choke Cherry
45
Red oak
45
White ash
40
6
6 R & W oaks
50
5
10
Red oak
50
11
Red maple
50
12
4 R &W oaks
55
43
13
42
14
Red oak
50
Black Birch
41
15
Wt. Pine
40
16
American ash
39
17
American ash
39
18
American ash
39
19
Red oak
38
20
Sugar maple
38
21
Red oak
27
22
3 Elm
26
23
Lombardy Poplar
22
24
2 Horsechestnut
23
25
Red maple
14
26
Red maple
2
27
Sugar maple
28
Red maple
29
Red maple
30
White oak
31
White oak
32
Red maple
33
Red oak
2 & 3
34
2 Red oak
72
35
Little leaf linden
23
36
Choke cherry
66
37
Red oak
38
Red oak
64
39
White oak
63
40
Red oak
62
41
Red oak
62
42
Red oak
61
43
Red oak
55
44
3 Red Oak
5
45
Red oak
3
46
White oak
47
Red maple
48
Red maple
49
Red Oak
50
Red oak
51.
White oak
4
52
Sugar maple
14
53
White Pine
14
54
White oak
6
55
Red oak
56
Red oak MS
167(1)
57
Red oak
2
58
Red oak
2
Red oak
5
60
2 Red oak
10
20
20
20
70
65
45
50
65
40
45
8
12
60
28/24
55
18
45
X
34
45
28
50
24
50
28
50
30
60
24
50
20
35
X
18
50
20
60
X
20
50
20
50
30
60
20
50
24
50
30
60
X
24
60
36
60
18
50
20
50
28
50
X
25
65
24
55
12
30
20
50
20
55
20
50
24
50
x
34
80
20
50
40
50
60
50
18
45
22
55
20
50
26
55
A Plant Health Care consultant
Comments
Deadwood prune
Deadwood prune
Deadwood prune
Deadwood prune, east side road
x Deadwood prune, east side road
x Deadwood prune, west side of street
x Deadwood prune, east side road
Deadwood prune, west side of street
Deadwood prune large DW over road
Prune large DW over road
Deadwood prune, east side road
x Deadwood prune, east side road
x Deadwood prune, east side road
Remove, south side
x Prune dead branches
Remove, south side
Prune branch leaning dead tree
Remove
x Deadwood prune, east side road
Deadwood prune south side
Deadwood prune corner tree west side
Remove 3 dead, south side
Deadwood prune north side
x Deadwood prune north side
Remove, north side
Deadwood prune (4 Elizabeth St.)
Remove, south side
x Remove branch over road
Remove, NE side
x Deadwood prune
Deadwood prune
Remove, west side
x Deadwood prune
Deadwood prune, south side
x
x
Deadwood prune decay trunk area
Deadwood prune, south side
Deadwood prune, south side
Deadwood prune, south side
Dead, remove
x
Deadwood prune, east side road
Deadwood prune, east side road
Deadwood prune, east side road
Deadwood prune, east side road
North side deadwood prune
Prune branch over road
Deadwood prune, west side of street
Deadwood prune, west side of street
Remove branch over road
Prune branch over road, south side
Deadwood prune
Deadwood prune
Remove
Dead branch over road
codominant stem
Deadwood prune
X
Deadwood prune
Deadwood prune
Lg. deadwood over road, south side
X
Deadwood prune
x Deadwood prune
===PAGE 16===
2/25/2016
Compliance is Key
o8 Lake Shirley Dam
os Inspections & Emergency Plan
@ Landfill
os Inspections & Monitoring Compliant
Storm Water
ca Defined by Federal Rules as:
os "Separate storm water system including ditches,
curbs, gutters, storm drains, and similar means of
collecting or conveying runoff that does not connect
with a wastewater system (sewer)"
or Unfunded Mandate
c8 Compliant with 2003 permit
c8 New round of permitting not released yet
o8 Task Force
FY16 $40,000
FY17 $50,000
===PAGE 17===
LUNENBURG, MA
EPA NPDES PHASE 2 STORMWATER - MS4 GENERAL PERMIT REVIEW - ENTIRE PERMIT
Breakdown of Permit Requirements (Based on 2014 Draft Massachusetts MS4 General Permit)
Item No.
Requirement
1.7.2
Complete Notice of intent (NO)
....
1.9.1
Endangered Species Determination (complete review; certify in Notice of Intent)
Deadline
SECTION 1:- INTRODUCTION!
90 days from effective date
90 days from effective date
1.9.2
1.10
1.10.b
1.10.1
2.1.1.b
2:1:1.0
2.1.1.d
2.1.2
Historic Properties Determination (complete review; certily in Notice of Intent)
90 days from effective date
Develop Written Stormwater Management Plan (SWMP)
1 year from effective date
Update Best Management Practices (BMPs)
Maintain copy of Stormwater Management Plan, make available to public
1 year from effective date
Needs Specitic to Lunenburg
Prepare and Submit Notice of Intent.
evisit location of permitted stormwater discharges relative
dangered species and ensure no adverse impact (Part of NO
or develop BMPs to reduce impact.
Revisit location of permitted stormwater discharges relative to
historic properties and ensure no adverse Impact (Part of NOI) or
develop BMPs to reduce impact.
Develop written plan outlining activities and measures to be
implemented to meet the conditions of the permit. The SWMF
will be developed in Year 1 and then will need to be updated oi
n ongoing basis throughout the permit term. Required content
f the SWMP are auflined in Section 1.10.2 of the 2014 Draft M.
MS4 General Permit.
(contions of the nepent to spared as pat the ol
process.
Make SWMP available to the public at Town Hall and/or on Town
website.
FOr MS4 discharges to a water body with an approved TDLidentified in Part 2.2 1, comply with Part 2.2/1 and
Appendix F of the Permit:
1 year from effective date
SECTION 2 - NON-NUMERIC EFFLUENT LIMITATIONS
2.1 Water Quality Based Effluent Limitations:
see Appendix F of the 2014:Draft
Lünenburg does not currently have any water bodies with:
MA MS4 General Permit
approved TDLs that are regulated by the permit.
For MS4 discharges to a water body that ie water qually limited and not subject to an approved TML or for
municipalities located within Part 2.2:2a. b, comply with Part 2.2.2 and Appendix.H of the Permit
Per Part 2.2.2, Lunenburg has been identified as a municipality
that discharges to water bodies that are impaired due to
phosphorus, or their tribufaries, and is therefore subject to the
requirements of Appendix H. For Lake Shirley, the causes of the
impairment are listed as. Excess Algal. Growth and Dissolved:
isee Appendix H.of the 2014 Draft
MA MS4 General Permit
Oxygen, both of which have Total, Phosphorus, listed as the
monitoring parameter. In addition to Total Phosphorus, another
cause of the impairment for Lake Shirley is turbidity, where the
monitoring paramenter is Total Suspected Solids. Therefore
Lake Shirley is also impaired due to solids, and subject to the
requirements of Appendix H. Part V.
For all other discharges (not subject to the requirements of Part 2.1.1.b and Part 2.1.1.c of the Permit)
contributing to a violation of applicable receiving water quality standards, eliminate condition causing or
contributing to exceedance of water quality standards
Written notification to MADEP & EPA as needed & documentation in the Town's SWMP regarding new or
increased stormwater discharges
If a discharge is identified that contributes to an exceedance of
within 60 days of becoming aware
of the situation
applicable water quality standards, eliminate the conditions
contributing to or causing the-exceedance within 60 days.
as-needed
Any new or increased stormwater discharges must satisfy MA
antidegradation regulations.
Estimated Cost to Comply
$15,000 - $25,000
Costs included under 1.7.2; 1.10; H,I!
and H.V:
Cost included under IDDE under Item
2.3.4.2.a.
Weston & Sampson
Page 1 of 9
===PAGE 18===
EPA NPDES PHASE 2 STORMWATER - MS4 GENERAL PERMIT REVIEW - ENTIRE PERMIT
Breakdown of Permit Requirements (Based on 2014 Draft Massachusetts MS4 General Permit)
Item No.
Needs Specific to Lunenburg
2.2
22.1
Identify all outfalls/interconnections that discharge to waters with an approved TML or discharge to certain
waters identified as "water quality limited water bodies"
For MS4 discharges to a water body, with an approved TMDL, comply with Appendix F, Part A of the Permit
H.i.1 a.l:2
Distribute clippings/fertilizer message to required audiences
Distribute: pet waste mahagement message to Residential:
Distribute leaf itter disposal message to Residential/Business/Commercial:
2.3,6.Ordinance to require: BMPs optimized for Phosphorus removal
H.Il.1 ali.2
2.3.611.b to include consideration of BMPs that Infiltrate stormwater
H.I.1 a.l.3 Grass-clippings procedures & blowing prohibited for: tor: property
2.3.7 Sweep streets/lots ≥2lyr spring & fall
2.2 - Discharges to Impaired Waters
SWMP (1 yr) & annual MS4
Identify all outfalls or interconnections that discharge to water
quality limited water bodies.
see Appendix F of the 2014 Draft
Lunenburg does not currently have any water bodies with
MA MS4 General Permit
approved TMDLs that are regulated by the permit.
IMPAIRED - PHOSPHORUS (INCLUDES TRIBUTARIES)
Annually in: March/April:
Annually in. June/July.
Develop and disseminate required public education information?
Annually August October
With 2.3:6; 2 years from effective
Include in Town's Stormwater Management Bylaw a requirement
date
that new development and redevelopment stormwater BMPs be
optimized for phosphorus removal:
With 2.3.6.1.b; 4 years from:
effective date
With 2317,1 year from efective
date: *
Inventory and priority ranking of Town property and infrastructure
that could be retrofitted with BMPs to Include consideration of
BMPs that infiltrate: stormwater.
Develop program to manage grass clippings and leaf litter on
permittee owned property:
Increase frequency of sweeping of public streets and municipal s
'Sweep at least twice/years:
parking lots to a minimum of two times per year in drainage area
tributary to Lake Shirley?
:H.Ii.1.b
Complete Phosphorus. Source Identification Report to include: (1) calculation of total MS4 area draining to the
the impaired water or its tributaries; incorporating updated mapping of the MS4 and catchment delineations.
produced pursuant to Part 2.3.46, (2) All screening and monitoring results pursuant to Part 2.3.4.7.d:; targeting
the receiving water: segments); (3) Impervious area and DCIA for. the target catchment; (4) Identification,
delineation and prioritization of potential catchments with high phosphorus loading; and (5) identification of
potential retrofit opportunities or opportunities for the installation of structural BMPs during redevelopment,
inclüding the removal of impervious area of permittee-owned properties.
Develop Phosphorus Source Identification Report to Include the
items listed in. Appendix H:
H.l.1.c
Complete Retroft Evaluation; including implementation plan & schedule
5 years from effective date; With
Year 5 Annual Report
H.Il.1.c
Planinstall at least one structural BMP demonstration project
6 years from effective date
aluate all permittee-owned properties identified as present
trofit opportunities or areas for structural BMP installati
under Part 2.3.6.d.ii. or identified in the Phosphorus Source
Identification Report that are within the drainage area of the
impaired water or its tributaries.
Plan/install one structural BMP demonstration project.
H.ll.1.0
Install remaining BMPs
As per plan/schedule in Year.5
Annual Report
Install remaining BMPs in accordance with the plan and
schedule outlined.
H.Il.1.c
Track/report BMP installations & estimated Phosphorus removal
HJI.2
Submit documentation that discharges do not contain Phosphorus
Page 2 org
Alternative: to. Requirements Hill. (above):
When Approved by EPA/DEP
treated by BMP, design storage volume of the BMP and
estimated amount of phosphorus removed.
ubmit documentation that discharges do not conta
hosphorus through long-term monitorin
Estimated Cost to Comply
(1) (2)
$2,500 - $3,500 per year over 5 year
permit tem
: (3)
Cost included under 236.d.32
: Cost included under 2.3.7.a.i:
Cost included under 2:3.7 alic & d.
$7,500 to $10,000
$5,000 to $7,500
$25,000 to $75,000 (includes
engineering design & construction)
$50,000 to $150,000
pends on number of permitt
vned properties for retro
opportunity within the drainage area.
Assume 2 additional locations. Budget
525,00 sign So er locationtor
(2)
Weston & Sampson
===PAGE 19===
EPA NPDES PHASE 2 STORMWATER - MS4 GENERAL PERMIT REVIEW - ENTIRE PERMIT
Breakdown of Permit Requirements (Based on 2014 Draft Massachusetts MS4 General Permit)
Item No.
Requirement
H.V.3
H.V:4.12
H.V,5)
2.3.2.a-d
2.3.2.e
2.3.2f
2.3.2g
2.3.3.a
2.3.3.a
233.b
2.3.3.6
23.4.2a
23.42a
23.44a
If discharge is found to be to an Impaired Water, remove, condition or implement BMPs identified under
Appendix H.V:4.1.16 and H.V.4.2; to reduce solids.)
Deadline
IMPAIRED - OIL/GREASE, SOLIDS OR MELALS
(60 days from awareness (or
plan/schedule)e
Needs Specific to Lunenburg
2.3.6.Ordinance to require spill containment isolation for Commercial/Industrial properties
With 2:3:6;2 years from ED
Increased street sweeping & CB inspection/cleaning in targeted areas
Annual Reports
Eliminate condition causing or contributing to the impairment &
document actions in SWMP
include in Town's Stormwater Management Bylaw a requirement
that for new development and redevelopment, stormwater
management systems designed on commerical and industrial
land use areas draining to the impaired water incorporate spill
containment isolation.
increase street sweeping and catch basin cleaning in high
density areas with high pollutant load potential tributary to Lake
Shirley The Town already sweeps street adjacent to water
resources twice per year. Street sweeping and catch basin
cleaning schedule to be determined by the permittee Catch
basin sumpsito be no more than 50% 5
Submit documentation that discharges do not contain solids -
Distribute at least 2 educational messages to each of 4 targeted audiences (residents,
businesses/commercial/institutional, developers and industrial). Different messages to the same largeted
audience shall be distributed at least one year apart.
Identify method to evaluate effectiveness of message; implement
Modify ineffective messages/methods
Report on messages as per permit
Alternative to Requirements H.V:1-4 (above).
Sübmit documentation that discharges do not contain solids:
When Approved by EPA/DEP
through long-term monitoring.
2.3 - Requirements to Reduce Pollutants to the Maximum Extent Practicable (MEP)
PUBLIC EDUCATION & OUTREACH
Develop/distribute a minumum of 8 messages over the permit
term. Educational messages can include brochures,
begin year 1; continue throughout
permit term
newsletters, information posted to the Town's website,
newspaper articles, public service announcements, displays in
municipal buildings, etc.
Determine method to evaluate message effectiveness;
implement method.
Modify message or distribution methods if applicable.
Report progress in Annual MS4 Stormwater Report.
Meet Public Notice requirements
Make Stormwater Management Plan & Annual MS4 Storwater Report available to public
not stated
before next message distribution
annual MS4 stormwater reports
Cut PUBLIC INVOLVEMENT & PARTICIPATION
continuous
continuous
sure that all public involvement activities comply with ste
blic notice requiremer
Public opportunity to participate in the review/implementation of the Stormwater Management Program
annually
lay be implemented through the use of Town website, Tow
notline, clean-up teams, monitoring teams, or a stormwate
advisory committee.
Report progress in Annual MS4 Stormwater Report.
Report on public participation opportunities
ALICIT DISCHARGE DETECTION ELMINATON
60 days from detection or as
liminate illicit discharges as they are identified or establish
Eliminate illicit discharges
expeditiously as possible
chedule for elimination for discharges that cannot be remove
within 60 days.
Report dates of licit identification and schedules for removal
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
Eliminate SSO as expeditiously as possible and take interim
Mitigate SSOs
Expeditiously as possible
mitigation measures to minimize the discharge of pollutants to
and from the Town until elimination is completed.
Page 3 org
Estimated Cost to Comply
Street sweeping cost included under
2.3.7 alic & d. Catch basin cleaning
cost included under 2.3.7.a.ili.b.
$10,000 - $20,000 for 5-year permit
term ($2,000 to $4,000 per year)
(Varies depending on whether
materials are readily available or need
to be developed from scratch.)
(2)
$2,500 - $5,000 for 5-year permit term
($500 to $1,000 per year) (assumes at
least one activity annually over five
years and that volunteer organizations
will assist)
(2)
Budget $10,000 to $20,000 per year
over 10 years as an allowance for
removal of illicit connections.
(2)
Weston & Sampson
===PAGE 20===
A NPDES PHASE 2 STORMWATER - MS4 GENERAL PERMIT REVIEW - ENTIRE PERN
eakdown of Permit Requirements (Based on 2014 Draft Massachusetts MS4 General Per
Item No.
Requirement
23.44.b
2.3.4.40
23.44d
Complete Inventory of Sanitary Sewer Overflows (SSOs)
Report SSOs
Update SO inventory
2345
Develop outfall & interconnection inventory
2.3.4.5.b
2.3.4.5.b
Report on outfall & interconnection inventory
Physically label all MS4 outfalls with unique identifier
2.3.4.6
23.46.c
2.3.4.7
2.3.47.a
23.47.0
Map the MS4 features required & recommended in 2.3.4.6.a.i, li& iii
Report on mapping progress
Written IDDE program (include responsibility statement, written procedure for ouffal/interconnection sampling,
written procedure for IDDE investigation)
Adopt regulatory mechanism providing legal authority to prohibit/investigate/eliminate illicit discharges
Complete initial ilicit discharge potential assessment and priority ranking based on existing information
23.4.7.cil
Report on list of catchments and resulls of rankings
Page 4 of 9
Deadline
120 days from effective date
24 hours of awareness
annual MS4 sformwater reports
1 year from effective date
Needs Specific to Lunenburg
Identify all known locations where SOs have discharged within
the previous five years.
Provide verbal notice to EPA within 24 hours, and witen notice
EPA and MADEP within 5 days.
Report progress in Annual MS4 Stormwater Repor
his requirement includes identifying each outfall an
terconnection, recording its location and condition, an
other actives. The vertay ned pians, the eins and
identified under Item 2.3.4.5.c. The Town has approximately 450
falls and interconnections. Most of the Town's outfalls ha
andition information has also be
annual MS4 stormwater reports
end of permit term
Report progress in Annual MS4 Stormwater Report.
All MS4 outfall pipes must be labeled in the field with a unique
dentifier. The Town has approximately 400 outfalls. It appears
hat a unique identifier has been added to all outfalls in GIS, anc
this same identifier must be used to physically label all outfalls i
the field.
2 years from effective date
annual MS4 siormwater reports
1 year from effective date
The Town has mapped their outfalls and receiving waters, br
only limited mapping has been completed for the rest of th
storm drain system. Anticipated mapping additions include:
pipes; open channel conveyances; catch basins; drain
anholes; interconnections with other MS4s; municipaily owne
ormwater treatment structures; 450 catchment delineations
and use impairments for water bodies on the 303(d) list. Unique
ntifiers may also need to be added to all outfalls in GIS it.
ady included or modification may be need
eport progress in Annual MiS4 Stormwater Repor
evelop a written IDDE Program to meet the conditions of ti
permit.
Should have been completed
under 2003 permit.
ction (Section 6.8) governing discharges to the municip
storm drain system.
1 year from effective date
issess and rank all outfall drainage areas ("catchments") for the
potential to have illicit discharges and/or SOs. Develop matris
to rank each outfall catchment area. Priority rank catchments
based on where certain risk factors may he present as provide
in the permit. The Town has approximately 400 outfalls, which
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
Estimated Cost to Comply
Town Forces
Town Forces
(2)
with dry weather screening
(2)
install.)
$130,000 to $160,000
(2)
$2,500 - $5,000
$10,000 - $15,000
(2)
Weston & Sampson
===PAGE 21===
EPA NPDES PHASE 2 STORMWATER - MS4 GENERAL PERMIT REVIEW - ENTIRE PERMIT
Breakdown of Permit Requirements (Based on 2014 Draft Massachusetts MS4 General Permit)
Item No.
Requirement
2.3.4.8.a
Dry-weather outfall/interconnection screening & sampling (except Excluded & Problem Catchments)
2.3.4.8.b
(eline saging, legment vestig, on procedure as per 2347 (Syalem Villerabily, it inspection, wet.
2.3.4.8.0
Complete IDE in all catchments, regardles of sampling resus.
2.34.8.ci
Complete IDDE investigation in 80% of Problem Catchments
23.4.8.ci
Complete IDDE investigation in 100% of Problem Catchments
2.3.4.8.C.il
Complete IDDE investigation in all catchments where ouffal/interconnection screening information indicates
sewer input based upon olfactory/visual evidence or sampling results
2.3.A.8..
Complete IDDE investigation in 40% of catchments
2.3.48.cii
Complete IDDE investigation in 100% of catchments
• 2.3.4.8.e
2.3.4.9
2.3.4.10
2.3.4.10
Conduct IDDE employee training
Report on IDDE employee training
2.3.5
Implement & enforce Construction Site Stormwater Runoff Control (CSSRC) Program
Page 5 of 9
Deadline
3 years from effective date
Needs Specific to Lunenburg
Inventory & complete dry weather screening & sampling of every
MS4 outfall and interconnection. Dry weather sampling
also need to be included at all outfalls tribufary to Lake Shirley to
however, cost provided assumes lab analysis for ammonia,
E.coll, surfactants, TSS and phosphorus, and test kits for
temperature and chlorine. The Town has approximately 450
outfalls and interconnections. For budgeting purposes, it is
assumed that all outfalls/interconnections would be visited once
and 15% of all outfalls + interconnections will have dry weather
Estimated Cost to Comply
$50,000 to $75,000
ouffalls/interconnections) would need to be revisited and that
20% (5 outfalls/interconnections) would have dry weather flow.
3 months from written procedure;
not more than 15 months from
effective date
Not specified (see 2-34.8.c.il)
3 years from effective date
Assume that 30% of all outfalls/interconnections have at least
one System Vulnerability Factor in its catchment, which triggers
the requirement for wet-weather sampling. For this reason, the
Budget Estimate assumes that 30% of the 450
outfalls/interconnections will require wet-weather sampling (135
5 years from effective date
5 years from effective date
catchments. Catchments with no potential for ilicit discharges
5 years from effective date
1s 2347. Can entrance arise or lied under
10 years from effective date
annual MS4 stormwater reports
Report progress in Annual MS4 Stornwater Report.
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
Assume $40,000 to $50,000 in Year 2
for wet weather sampling.
Budget
$40,000 to $50,000 allowance per year
in Years 2 to 10 for IDDE investigation
and sampling. Budget $10,000 to
$20,000 allowance per year in Years 2
to 10 for CCTV inspection and dye
testing to investigate illicit connections.
Budget allowance for removal of illicit
connections included under 2.3.4.2.a.
(2).
(2)
(4)
(2)
not stated
paliant to storment metrom aporam to reductes per
the 2003 Permit.
Weston & Sampson
===PAGE 22===
PA NPDES PHASE 2 STORMWATER - MS4 GENERAL PERMIT REVIEW - ENTIRE PERMI
reakdown of Permit Requirements (Based on 2014 Draft Massachusetts MS4 General Permi
Item No.
Requirement
Deadline
2.3.5.c.i
Adopt regulatory mechanism requiring use of sediment/erosion control at construction sites
Should have been completed
under 2003 permit.
2.3.5.c.ii
2.3.5.c.iii
2.3.5.cv
Needs Specific to Lunenburg.
The Town's Zoning Bylaws were amended at the December 5,
2007 Town Meeting to include Section 6.7, which regulates
prevent impacts during disturbance and construction activities.
The Town's Subdivision Regulations also require developers to
repare and submit an Erosion Control Plan covering all phase
f construction
Leinet an oin for i net an and enterent ol
meet permit requirements.
Ensure that current requirements meet all the conditions of the
permit, and revise as needed.
(ailedy hute requirements in Town's CRC Program I not
Estimated Cost to Comply.
-
(3)
2.3.5.c.v
2.3.6.a
2.3.6
he preite stil eat rate elepends for it resis and ein cant nears.
in a on one seen to dura The angra shal read it the permite may to ten tore.
1 year from effective date
Require developers to implement a sediment and erosion control program that includes BMPs appropriate for -
the conditions at the construction site.
not stated
clude requirements for waste control, including but not limited to, discarded building materials, concrete truc
rash out, chemicals, litter, and sanitary wastes, in the CSSRC ordinanc
not stated
Develop written site plan review procedures. Site plan review shall include a review by the permittee of the site
design, the planned operations at the construction site, planned BMPs during the construction phase, and the
planned BMPs to be used to manage runoff created after development. The review procedure shall incorporate
procedures for the consideration of potential water quality impacts; procedures for pre-construction review; and
1 year from effective date
procedures for receipt and consideration of information submitted by the public. Site plan review procedure
shall include evaluation of opportunities for use of low impact design and green infrastructure. When the
pportunity exists, the permittee shall encourage project proponents to incorporate these practices into the sit
esign. The permittee shall track the number of site reviews, inspections, and enforcement action:
/ POST CONSTRUCTION STORMWATER MANAGEMENT
Implement & enforce SW management for New Development/Redevelopment
not stated
Adopt regulatory mechanism that regulates runoff from new development/redevelopment
should have been complied
(3)
(3)
Lena an hat he lymes al ran rele procedures are in wien
(3)
Continue to moment an ere a roger to are post.
redevelopment projects per the 2003 Permit.
tormwater management for all development and redevelopmer
rojects that disturb one (1) acre or mon
Weston & Sampson
Page 6of9
===PAGE 23===
Item No.
2.3.6.a.i
Requirement
Amend existing regulatory mechanism to contain provisions at least as stringent as those outlined under Part
2.3.6.a.li which include: (a) designing stormwater management systems to retain the first inch of runoff from all
impervious surfaces or provide pollutant removal equal to or greater than the level of pollutant removal provided
through the use of bioinfiltration on the first inch of runoff from all impervious surfaces; (b) requiring the use of
reatment BMPs instead of infiltration BMPs on sites with documented soil contamination and on industrial
sites; (c) incorporating designs that allow for the shutdown and containment of BMPs designed to include
infiltration near environmentally sensitive areas; (d) require BMPs to be constructed in accordance with The
Massachusetts Stormwater Handbook Volume 2 Chapter 2; (e) require the development of a long-term
operation and maintenance plan to inspect and repair installed BMPs; and (f) avoid disturbance of areas
susceptible to erosion and sediment loss.
Deadline
Needs Specific to Lunenburg
Estimated Cost to Comply
2 years of effective date
new development/redevelopment projects where more than one
acre is disturbed. Further enhancement may be needed to the
existing O&M plan requirements to meet the conditions of the
permit.
he Town's existing Stormwater Management Bylaw current
quires the submission of O&M Plans for the long-ter
(3)
2.3.6.a.ili
Develop procedures for Post Construction Stormwater Management to ensure submission of as-built plans
within a year from completed construction, and long-term O&M of BMPs; include in written SWMP.
2.3.6. ail
Report on measures to comply with 2.3.6.a.li in annual M4 stormwater report
23.6.b
2.3.6.0
2.3.6.d. & il
2.3.6.d.i
2.3.6.d.iv
2.3.7.a.i & i
2.3.7.a.ll
Develop a report assessing street/parking design related to creation of impervious cover
Develop a report assessing local regulations to allow the listed green practices
Estimate baseline impervious area and annual increase/decrease in acres of impervious area
inventory & priority ranking for permittee-owned BMP retrofits
Report progress on implementation of BMP retrofits
Develop written operation & maintenance procedures for municipal activities.
Complete inventory of listed municipal facilities
Page 7 oF9
1 year from effective date
from completed construction.
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
Develop report assessing current street design and parking lot
Report progress annually:
complete 3 years from effective
date
guidelines and other local requirements impacting the creation o
mpervious cover. Determine whether design standards can be
modified to support low impact design. If modifications can be
made, outline recommendations and proposed schedule for
modifying applicable standards.
Report progress annually;
complete 4 years from effective
velop a report assessing existing local regulation.
termine the feasibility of making green infrastructure practi
(green roofs, infiltration practices, water harvesting devices)
allowable when appropriate site conditions exist.
Develop method to track changes in impervious area as
annual MS4 stormwater reports
development/redevelopment occurs. Starting impervious area
estimates available from EPA. Estimates to be included in
Annual MS4 Stormwater Report each year.
Complete an inventory and priority ranking of Town property and
infrastructure that could be retrofitted with BMPs to reduce
4 years from effective date
requency, volume and pollutant loads associated wit
tormwater discharges
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
GOOD HOUSEKEEPING & POLLUTION PREVENTION FOR PERMITEE OWNED OPERATIONS
Develop writen operation & maintenance procedures for parks
1 year from effective date
and open space, buildings and facilities where pollutants are
exposed to stormwater runoff, as well as vehicles and
equipment.
1 year from effective date;
review/update annually
Develop inventory of all municipal facilties; Review inventory
annually and update as necessary.
(3)
(2)
$5,000 - $10,000
$5,000 - $10,000
(2)
$10,000 - $20,000
(2)
$7,500 - $10,000
Town Forces
Weston & Sampson
===PAGE 24===
A NPDES PHASE 2 STORMWATER - MS4 GENERAL PERMIT REVIEW - ENTIRE PERA
eakdown of Permit Requirements (Based on 2014 Draft Massachusetts MS4 General Perm
Item No.
Requirement
23.7.ajib
Provide training on use, storage, & disposal of petroleum products to applicable staff
2.3.7.alli.a
Written program detailing activities/procedures the MS will implement to ensure infrastructure is maintained in
timely manner
2.3.7.alii.b
¡Develop & implement a plan to optimize catch basin cleaning & include in written SWMP
23.7.a.iii.b
Implement routine inspection/cleaning/maintenance of catch basins to ensure sumps <50% full; report on
activities as specified; investigate excessive sediment; log/report CB cleaning
2.3.7.alili.c & d. Sweep streets/parking lots 1x/year in spring; report on efforts
2.3.7.a.iid
2.3.7.alii.e
2.3.7.aitf
2.3.7.aiv
2.3.7.a.v
Ensure proper storage of CB cleanings & street sweeping to prevent runoff
Establish procedures for winter road maintenance
stablish/implement procedures to inspect/maintain storm drains & structural BMPs; and for annual inspectio
f treatment structure
Report on all Good Housekeeping/Pollution Prevention requirements
Keep written record of ali Good Housekeeping/Pollution Prevention activities
23.7.b
Develop/implement written Stormwater Pollution Prevention Plans for required facilties as per permit
Page 8 or 9
Deadline
not stated
1 year from effective date
1 year from effective date
continuous; annual MS4
stormwater reports
Needs Specific to Lunenburg.
rovide training on use, storage, & disposal of petroleur
Estimated Cost to Comply
(4)
roducts to applicable municipal staf
evelop written plan/schedule for activities such as stree
weeping, catch basin cleaning, maintenance of structur
BMPs, cleaning of storm drains, and assessment/upgrade of
Cost included under 2.3.7.a.i.
drainage system infrastructure.
Develop and implement a plan to optimize inspection, cleaning
and maintenance of catch basins to ensure that permit
$5,000 to $7,500
conditions are met
Clean catch basins as needed to ensure that no sump is more
than 50% full at any given time. The Town has between 700 and
The Town cleans their catch basins
900 catch basins town-wide and currently cleans all catch basins
using Town staff and equipment. It is
at least once every two years. Catch basins adjacent to water
assumed that no additional
esources are cleaned twice per year in the spring and the fall
expenditures for catch basin cleaning
Assume that the Town's currently cleaning schedule will mee
wil be neutral spenasthe Town
The Town currently sweeps all public streets and municipal
parking lots annually. Roadways adjacent to water resources
are swept twice per year. The Town will need to continue to
annually; annual MS4 stormwater
sweep streets in the drainage area tributary to Lake Shirley at
reports
least twice per year in the spring and the fall to meet the permit
conditions outlined under Appendix H. Part I1.1.a.i.3. All
nunicipal parking lots within the Lake Shirley drainage area wi
Iso need to be swept twice per year in the spring and the fal
The Town currently completes street
sweeping using Town staff and
equipment. It is assumed that no
additional expenditures for street
sweeping will be needed above what
the Town currently spends.
NA
Examine storage of CB cleanings & street sweepings
not stated
Look at storage and usage of salt and sand; evaluate
opportunities for use of alternative deicers.
not stated
He alter mean procedures on premain strom drains.
minimum.
annual MSA stormwater reports
Report progress in Annual MS4 Stormwater Report.
Keep written record of all maintenance activities, inspections and
continuous
training completed.
Develop and implement SWPPPs for all municipal waste
handling facilities. The Town already has an existing SWPPP
developed for the DPW Facity on Chase Road. This SWPPP
2 years from effective date
should be reviewed to ensure that it meets all permit
requirements. The Town has a capped landfill on Youngs
Cost included under 2.3.7.a.i.
Cost included under 2.3.7.a.i.
Cost to develop procedures includer
ander 2.3.7.a.i.; implementation
inspection to tocompleted by the
(2)
-
$2,500 to $5,000
(Budget included for any updates that
the permit requirements.)
for this facility.
Weston & Sampson
===PAGE 25===
Item No.
Requirement
Deadline
Needs Specific to Lunenburg
2.3.7.b.i & iti
Perform SWPPP required actions/inspections/training
frequencies as per permit
Perform quarterly inspections at facilities and conduct annual
employee training.
2.3.7.b.t
Report on Stormwater Pollution Prevention Plan inspections
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
2.3.7.b.iv
Maintain written records for 2.3.7
continuous
Keep written record of all maintenance activities, inspections anc
raining completed
102125 SECTION 3-ADDITIONAL: REQUIREMENTS FOR DISCHARGES TO SURFACE DRINKING WATER SUPPLIES AND THEIR TRIBUTARIES 320
Make MS4 discharges to surface drinking water supply sources & their tributaries a priority in the SWMP
continuous; report annually
Mate ou dos st have any store are discharges to stace.
buate treate spit contr or s lechanges to ubic unace ricking water suply sources & their
continuous; report annually
Estimated Cost to Comply.
(4)
3.0.a
3.0.b
3.0.c
4.1.a
4.1.b
4.1.b
4.2
4.3 :
4.4
Evaluate BMP effectiveness & change if needed under provisions of permit
Report BMP modifications
MS4 must keep records for ≥5yrs; make availabie to public
Document results of MS4 outfall screening/sampling & any other monitoring/studies...
Submit Annual MS4 Stormwater Report
not stated
annual MSA stormwaler reports
modify BMPs accordingly as needed.
Continuous
Mando anua as Somade Repo and make available to
the public.
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
annualy 0 days from effective.
Prepare Annual MS4 Stormwater Report.
Planning Level Estimate for Permit Compliance
lanning Level Estimate for Permit Compliance (w/ 20% contingency
(2)
(2)
(2)
$7,500 - $10,000/yr (It is anticipated
that first year annual costs will be
higher than subsequent years.)
$1,042,500 to $1,632,500
$1,251,000 to $1,959,000
Eat Requirements specific to discharges to impaired waters without an approved TMDL (Appendix H)
(1) Cost included as part of completing Notice of Intent and developing written Stormwater Management Plan.
(2) Cost included as part of preparing Annual MS4 Stormwater Report.
(3) Budget $10,000 to S15,000 to revieve all regulatory mechanisms and make recommendations on how to modity the regulations for compliance.
(4) Budget $10,000 to $15,000 the first year to conduct all employee training required under the permit, and budget $5,000 to $7,500 in Years 2 through 5 of the permit.
(S) Costs for IDDE investigation and correction of illicit connections were generated for the 10-year timeframe allotted.
Weston & Sampson
Page 9 of 9
===PAGE 26===
LUNENBURG, MA
A NPDES PHASE 2 STORMWATER - MS4 GENERAL PERMIT REVIEW - YEAR
eakdown of Permit Requirements (Based on 2014 Draft Massachusetts MS4 General Perm
Item No.
172
Requirement
1.8.1
Complete Notice of Intent (NOT)
Endangered Species Determination (complete review; certify in Notice of Intent)
SECTION 1 - INTRODUCTION.
90 days from effective date
1.92
Historic Properties Determination (complete review; certify in Notice of Intent)
Needs Specific to Lunenburg
Prepare and Submit Notice of Intent:
Revisit location of permitted stormwater discharges relative to
endangered species and ensure no adverse impact (Part of NOI
resol ropeles and insure no over sea rate
1.10
Develop Written Stormwater Management Plan (SWMP)
1 year from effective date
1.10.D
Update Best Management Practices (BMPs)
1.10.1
Maintain copy of Stormwater Management Plan, make available to public
21:6
For M$4 discharges to a water body with an approved TML Identified in Part 221 comply with Part 22,1
and Appendix F of the Permit
1 year from effective date
Contions the now permit empered as at one o
process.
1 year from effective date
Make SWMP available to the public at Town Hali andfor on
Town website.
SECTION 2 - NON-NUMERIC EFFLUENT LIMITATIONS
2.1 Water Quality Based Effluent Limitations
see Appendix F.of the 2014 Draft
MA MS4 General Permit
approved TMDEs that are regulated by the permit.
21.1:0
For MS4 discharges to a water body that 1s water, quality limited and not subject to an approved TMOL or.for
municipalities located within Par: 2.2 2arb comply with Part 2.22 and Appendix Hofthe Permit a
Per: Part 2,2.2, Lunenburg has been identified as a municipality
that discharges to water bodies that are impaired due to
phosphorus, or thel tributaries, and is therefore subject to the
requiremerits of Appendix:H.2For Lake Shirley, the causes of the
see Appendix Hof the 2014 Draft
impairment are listed as Excess Algal Growth and Dissolved:
-MA MS4 General Permit
Oxygen, both of which have Total Phosphorus listed as the
monitoring parameter. In addition to Total Phosphorus, another
cause of the impairment for Lake Shirley is: turbidity, where the:
monitoring paramenter Is Total Suspected Solids. Therefore,
Lake Shirley is also impaired due to sollds, and subject to the
requiremerits of Appendix Hi Part Vi
2.1.1.d
For all other discharges (not subject to the requirements of Part 2.1.1.b and Part 2.1.1.c of the Permit)
contributing to a violation of applicable receiving water quality standards, eliminate condition causing or
contributing to exceedance of water quality standards
If a discharge is identified that contributes to an exceedance of
within 60 days of becoming aware
applicable water quality standards, eliminate the conditions
of the situation
contributing to or causing the exceedance within 60 days.
2.1.2
Written notification to MADEP & EPA as needed & documentation in the Town's SWMP regarding new or
increased stormwater discharges
2.2
221
Identify all outfalls/interconnections that discharge to waters with an approved TMDL or discharge to certain
waters identifled as "water quality limited water bodies"
For MS4 discharges to a water body with an approved TML, Comply with Appendix E Part A of the Permit
as-needed
Any new or increased stormwater discharges must satisfy MA
antidegradation regulations.
2.2-Discharges to Impaired Waters"
SWMP (1 y) & annual MS4
Identify all outfalls or interconnections that discharge to water
stormwater reports
quality limited water bodies.
see Appendix For the 2014 Draft
Lanenburg does not have currently any water bodies with.
MA MS4 General Permit approved TMDLs that are regulated by the permit
Estimated Cost to Comply
$15,000 - $25,000
Costs included under 17.2, 1.10,H.I
and H.V.M
Cost included under IDDE under Item
2.3.4.2.a.
(1) (2)
Weston & Sampson
Page 1 of 7
===PAGE 27===
Item No.
Requirement
H..1.al.1e
M:Il.1:3.1
H.II:1:a.1.3
HV3
HV411
H.V.4.1.2
H.V.S.
2.32.a-0
23.2e
23.25
2.3.2g
216:3
2.3.3.a
2.3.3.a
2.3.3.b
23.3.C
Page 2of7
Distribute clippings/feitilizer message to required audiences
Distribute pet waste management message to Residential:
Distribute leaf litten disposal message to Residential/Business/Commercial:
236 Ordinance to require BMPs optimized for Phosphorus removal
2:3.7 Grass clippings procedures & blowing prohibited for MS4 property,
2.3.7 Sweep streets/lots ≥2lyr spring & fall
Deadline
Needs Specific to Lunenburg
IMPAIRED - PHOSPHORUS (INCLUDES TRIBUTARIES)
Annually in March/April
Annually in June/July
Develop and disseminate required public education information.
Annually August-October:
With 236, 2 years from effective
Include in Town's Stormwater Management Bylaw a requirement
that new development and redevelopment stormwater BMPs be
date t
optimized. for phosphorus removal
With 2.3:7: 1 year from effective:
Develop program to manage grass clippings and leaf litter on
permittee ownied property.
Increase frequency of sweeping of public streets and municipal
Sweep at least twice/year
parking lots to a minimumiof two times per yearn drainage area
tributary to Lake Shirley.
i discharge is foundito be to an Impaired Water remove condition or Implement BMPs identifed unde
Appendix H.V.41.1. and HIV.4:2. to reduce solids.
OIL/GREASE, SOLIDS OR METALS
60:days-from, awareness (ors
plan/schedule
23.6. Ordinance to require spilt containment isolation for Commercial/industrial properties
With 2:3.6/2 years from ED
Increased street sweeping & CB inspection/cleaning in targeted areas
Annual Reports
Eliminate condition causing or contributing to the impaliment. &
document actlons in SWMP
Include: in Town's Stormwater. Management Bylaw a requirement
that for new development and redevelopment, stormwater
management systems designed on commerical and industrial!
land use areas draining to the impaired water incorporate spill
containment. isolation.
Increase street sweeping and catch basin cleaning in high
density areas with high pollutant load potential tributary to Lake
Shirley. The Town already sweeps street adjacent to water
resources twice per year, Street sweeping and catch basin
cleaning schedüle to be determined by the permittee Catch
basin sumps to be no more than 50% full.
submit documentation that discharges do not contain solids
pushese one a sinters as or not angel audience reside to the sam agated.
audience shall be distributed at least one year apart.
Identify method to evaluate effectiveness of message; implement
Modify ineffective messages/methods
Meet Public Notice requirements
Make Stormwater Management Plan & Annual MS4 Stormwater Report available to public
Public opportunity to participate in the review/implementation of the Stormwater Management Program
Report on public participation opportunities
Alternative to Recütrements H:V.1-4 (above)
Submit documentation that discharges do not contain solids
When Approved by EPA/DEP
through long-term monitoring.
2,3 - Requirements to Reduce: Pollutants to the Maximum Extent Practicable (MEP)
PUBLIC EDUCATION & OUTREACH
Deveiop/distribute a minumum of 8 messages over the permit
term. Educational messages can include brochures,
begin year 1; continue throughout
permit term
newsletters, information posted to the Town's website,
newspaper articles, public service announcements, displays in
municipal buildings, etc.
not stated
Determine method to evaluate message effectiveness;
implement method.
before next message distribution
Modify message or distribution methods if applicable.
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
A PUBLIC INVOLVEMENT& PARTICIPATION
continuous
Ensure that all public involvement activities comply with state
public notice requirements.
continuous
ake SWMP and annual MS4 stormwater reports available
blic at Town Hall and/or on the Town's websi
lay be implemented through the use of Town website, Tow
annually
otline, clean-up teams, monitoring teams, or a stormwate
advisory committee.
annually.
Report progress in Annual MS4 Stormwater Report.
Estimated Cost to Comply
1$2,500 - 53,590 per year over 5 year
permit term
Cost included under 23,7.a.l2
Cost included under 2.3.7 ailic & d.
Street sweeping cost included under
2.3.7 a.ili.c & d. Catch basin cleaning
cost included under 2,3.7.a.iii,b:
$10,000 - $20,000 for 5-year permit
term ($2,000 to $4,000 per year)
(Varies depending on whether
materials are readily available or need
to be developed from scratch.)
(2)
$2,500 - $5,000 for 5-year permit term
($500 to $1,000 per year) (assumes at
least one activity annually over five
years and that volunteer organizations
will assist)
2)
Weston & Sampson
===PAGE 28===
Item No.
2.3.4.2.a
23.42a
23.44a
2.3.44.6
2.3.4.4.C
2.3.4.4.0
2.3.4.5
Requirement
¡Eliminate illicit discharges
Report dales of ilicit identification and schedules for removal
Mitigate SSOs
Complete Inventory of Sanitary Sewer Overflows (SSOs)
Report SSOS
Update SO inventory
Develop outfall & interconnection inventory
2.3.4.5.b
23.4.5.b
Report on outfall & interconnection inventory
Physically label all MS4 outfalls with unique identifier
Deadline
ILLICIT DISCHARGE DETECTION & ELIMINATON:
Needs Specific to Lunenburg
Eliminate illicit discharges as they are identified or establish a
60 days from detection or as
expeditiously as possible
schedule for elimination for discharges that cannot be removed
within 60 days.
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
Eliminate SSO as expeditiously as possible and take interim
Expeditiously as possible
mitigation measures to minimize the discharge of pollutants to
and from the Town until elimination is completed.
Identify all known locations where SOs have discharged within
120 days from effective date
24 hours of awareness
Provide verbal notice to EPA within 24 hours, and written notice
to EPA and MADEP within 5 days.
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
This requirement includes identifying each outfall and
interconnection, recording its location and condition, and
providing a framework for tracking inspections, screenings and
other activities. The inventory needs to include the information
1 year from effective date
identified under item 2.3.4.5.c. The Town has approximately
450 outfalls and interconnections. Most of the Town's outfalls
have been located in the field. Condition information has also
en recorded for most of these outfalls as part of dry weath
reening previously completed by the Tow
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
All MS4 outfall pipes must be labeled in the field with a unique
identifier. The Town has approximately 400 outfalls. It appears
end of permit term
at a unique identifier has been added to ail outtalls in GIs, an
his same identifer must be used to physically label all outfalls
the field.
The Town has mapped their outfalls and receiving waters, but
only limited mapping has been completed for the rest of the
storm drain system. Anticipated mapping additions include:
ipes; open channel conveyances; catch basins; drai
manholes; interconnections with other MS4s; municipally owne
stormwater treatment structures; 450 catchment delineations;
2.346
2.3.4.6.0
2.3.47
23.47.a
Map the MS4 features required & recommended in 2.3.4.6.ail, Il & iT
Report on mapping progress
(Witten IDE program (include responsibility statement, writen procedure for outfallinterconnection sampling,
written procedure for IDDE investigation)
Adopt regulatory mechanism providing legal authority to prohibitinvestigate/eliminate illicit discharges
2 years from effective date
annual MS4 stormwater reports
1 year from effective date
rould have been complete
der 2003 perm
he Town amended their existing Zoning Bylaws at the
December 5, 2007 Town Meeting to incorporate a new bylav
ation (Section 6.8) governing discharges to the munic
m drain syste
Page 3 of 7
Estimated Cost to Comply
Budget $10,000 to $20,000 per year
over 10 years as an allowance for
removal of illicit connections.
(2).
Town Forces
Town Forces
(2)
Assume inventory for the remaining
outfalls and any information required
as part of the inventory, but not
collected to date for other outfalls,
would be completed in conjunction
with dry weather screening.
(2)
$20,000 to $40,000 ($4,000 to $8,000
per year) (Assume $50 to $100 per
sign per outfali to purchase and
install.)
$130,000 to $160,000
(2)
$2,500 - $5,000
Weston & Sampson.
===PAGE 29===
Item No.
2.3.4.7.0
23.47. cli
2.3.4.8.a
23.48.6
2.3.49
2.3.4.10
234.10
2.3.5
23.5.ci
Page 4 of7
Requirement
Compete initial illicit discharge potential assessment and priority ranking based on existing information
Report on list of catchments and results of rankings
Deadline
Needs Specific to Lunenburg
Assess and rank all outfall drainage areas ("catchments") for the
potential to have illit discharges and/or SOs. Develop matrix
to rank each outfall catchment area. Priority rank catchments
1 year from effective date
based on where certain risk factors may be present as provided
in the permit The Town has approximately 400 outfalls, which
equates to 400 catchments for ranking. Assume an aciditional
50 interconnection for a total of 450 catchments for ranking
annual MS4 sformwater reports.
Rentory compete ry washes renter e amping or every
MS4 outfall and interconnection. Dry weather sampling
arameters shall include, at a minimum, ammonia, chlorine
. coll, surfactants and temperature. Phosphorus and TSS wil
Estimated Cost to Comply.
$10,000 - $15,000
(2)
$50,000 to $75,000
Dry-weather outfal/interconnection screening & sampling (except Excluded & Problem Catchments)
3 years from effective date
flow in need of sampling (70 outfalls/interconnections).
Outfalls/interconnections with evidence of contamination, but
without active dry weather flow would need to be revisited.
Assume that approx. 5% of all outfalls + interconnections (25
utfalls/interconnections) would need to be revisited and that
20% (5 outfalls/interconnections) would have dry weather flow.
The Town completed dry weather screening of 401 outfalis
under the 2003 Permit, and 32 outfalls had dry weather flow, but
no. dr weather samoles were collected.
Evaluate & report IDDE program progress
Define indicators of IDDE program success
Conduct IDDE employee training
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
Continue to train employees about the IDDE Program including
at least annually
now to recognize ilicit discharges and SSOs.
a CONSTRUCTION. SITE STORMWATER RUNOFF CONTROL
ORMWATER RUNOFF: CONTR Resort progres in Anna M54 Somaler Report.
Continue to implement and enforce a program to reduce
Implement & enforce Construction Site Stormwater Runoff Control (CSSRC) Program
not stated
pollutants in stormwater runoff from construction activities per
the 2003 Permit.
1e Town's Zoning Bylaws were amended at the December
07 Town Meeting to include Section 6.7, which regulat
stormwater management for any construction activity that results
(2)
(2)
(4)
(2)
Adopt regulatory mechanism requiring use of sediment/erosion control at construction sites
Should have been completed
under 2003 permit.
-
prepare and submit an Erosion Control Plan covering all phases
of construction.
Weston & Sampson
===PAGE 30===
Item No.
2.3.5.c.ii
2.3.5.c.ili
2.3.5.c.v
23.5.C.V
2.3.6.a
2.3.6
Requirement...
Develop written procedures for site inspections and enforcement of sediment and erosion control measures.
The procedures shall clearly define who is responsible for site inspections as well as who has authority to
implement enforcement procedures. The program shali provide that the permittee may, to the extent authorized
by law, impose sanctions to ensure compliance with the local program.
Require developers to implement a sediment and erosion control program that includes BMPs appropriate for
the conditions at the construction site.
Include requirements for waste control, including but not limited to, discarded building materials, concrete truck
wash out, chemicals, litter, and sanitary wastes, in the CSSRC ordinance.
Deadline
1 year from effective date
not stated
not stated
Develop written site plan review procedures. Site plan review shall include a review by the permittee of the site
design, the planned operations at the construction site, planned BMPs during the construction phase, and the
planned BMPs to be used to manage runoff created after development. The review procedure shall incorporate
procedures for the consideration of potential water quality impacts; procedures for pre-construction review; and
1 year from effective date
procedures for receipt and consideration of information submitted by the public. Site plan review procedure
shall include evaluation of opportunities for use of low impact design and green infrastructure. When the
opportunity exists, the permittee shall encourage project proponents to incorporate these practices into the site
design. The permittee shall track the number of site reviews, inspections, and enforcement actions.
POST: CONSTRUCTION STORMWATER MANAGEMENT
Implement & enforce SW management for New Development/Redevelopment
not stated
Should have been completed
under 2003 permit.
Needs Specific to Lunenburg
meet permit requirements.
Ensure that current requirements meet all the conditions of the
permit, and revise as needed.
Include current requirements in Town's CSSRC Program if not
already included.
Ensure that the Town's site plan review procedures are in written
form and that they meet current permit requirements.
Estimated Cost to Comply
(3)
(3)
(3)
(3)
Continue to implement and enforce a program to address post-
construction stormwater runoff from.new development and
redevelopment projects per the 2003 Permit.
he Town's Zoning Bylaws were amended at the December
007 Town Meeting to include Section 6.7, which regulate
projects that dists one t) ate or harmont and redevelopment.
2.3.6.a.ii
Adopt regulatory mechanism that regulates runoff from new development/redevelopment
Amend existing regulatory mechanism to contain provisions at least as stringent as those outlined under Part
2.3.6.a.il which include: (a) designing stormwater management systems to retain the first inch of runoff from al
impervious surfaces or provide pollutant removal equal to or greater than the level of pollutent removal
provided through the use of bioinfiltration on the first inch of runoff from all impervious surfaces; (b) requiring
the use of treatment BMPs instead of infiltration BMPs on sites with documented soil contamination and on
industrial sites; (c) Incorporating designs that allow for the shutdown and containment of BMPs designed to
include infiltration near environmentally sensitive areas; (d) require BMPs to be constructed in accordance with
The Massachusetts Stormwater Handbook Volume 2 Chapter 2; (e) require the development of a long-lerm
operation and maintenance plan to inspect and repair installed BMPs; and (f) avoid disturbance of areas
susceptible to erosion and sediment loss.
2 years from effective date
2.3.6.a.iit
Develop procedures for Post Construction Stormwater Management to ensure submission of as-built plans
within a year from completed construction, and long-term O&M of BMPs; include in written SWMP.
[Report on measures to comply with 2.3.6.a.ill in annual MS4 starmwater report
1 year from effective date
annual MS4 stormwater reports
The Town will need to amend their existing regulations to
incorporate the provisions listed. Of those items listed, the Town
does currently require the development of an O&M Plan for all
new development/redevelopment projects where more than one
acre is disturbed.
Further enhancement may be needed to the
existing O&M plan requirements to meet the conditions of the
permit.
e Town's existing Stormwater Management Bylaw curren
quires the submission of O&M Plans for the long-ter
peration and maintenance of BMPs. The Town may need tr
urther amend their O&M Plan requirements to meet the
conditions of the permit. The Town must also have procedures in
from completed constructision of as buit plans within a year
Report progress in Annual MS4 Stormwater Report.
(3)
23.01
Page 5 of 7
(3)
(2)
Weston & Sampson
===PAGE 31===
Item No.
2.3.6.d.i & li
2.3.7.a. & ii
2.3.7.a.il
2.3.7.a.ii.b
2.3.7.a.iila
Requirement
Deadline
Needs Specific to Lunenburg
Develop method to track changes in impervious area as
development/redevelopment occurs. Starting impervious area
Estimate baseline impervious area and annual increase/decrease in acres of impervious area
annual MS4 stormwater reports
estimates available from EPA. Estimates to be included in
Annual MS4 Stormwater Report each year.
/GOOD HOUSEKEEPING & POLLUTION PREVENTION FOR PERMITEE OWNED OPERATIONS
Develop written operation & maintenance procedures for parks
Develop written operation & maintenance procedures for municipal activities.
1 year from effective date
and open space, buildings and facilities where poilutants are
exposed to stormwater runoff, as well as vehicles and
equipment.
Complete inventory of listed municipal facilities
Provide training on use, storage, & disposal of petroleum products to applicable staff
1 year from effective date
review/update annually
not stated
Develop inventory of all municipal facilties; Review inventory
annually and update as necessary.
Provide training on use, storage, & disposal of petroleum
products to applicable municipal staff.
Develop written plan/schedule for activities such as street
Written program detailing activities/procedures the MS4 will implement to ensure infrastructure is maintained in
timely manner
1 year from effective date
sweeping, catch basin cleaning, maintenance of structura
drainage system if frast caine, and assessmentruparade of
Estimated Cost to Comply
(2)
$7,500 - $10,000
Town Forces
(4)
Cost included under 2.3.7.a.i.
2.37.aliib
Develop & implement a plan to optimize catch basin cleaning & include in written SWMP
1 year from effective date
$5,000 to $7,500
conditions are met.
2.3.7.alilb
Implement routine inspection/cleaning/maintenance of catch basins to ensure sumps <50% full; report on
activities as specified; investigate excessive sediment; log/report CB cleaning
continuous; annual MS4
stormwater reports
900 catch basins town-wide and currently cleans all catch basins
at least once every two years. Catch basins adjacent to water
resources are cleaned twice per year in the spring and the fall.
Assume that the Town's currently cleaning schedule will meet
the permit requirements.
The Town cleans their catch basins
using Town staff and equipment, It is
assumed that no additional
expenditures for catch basin cleaning
i will be needed above what the Town
currently spends.
2.3.7.ail.c & d. Sweep streets/parking lots 1xiyear in spring; report on efforts
The Town currently sweeps all public streets and municipal
parking lots annually. Roadways adjacent to water resources
are swept twice per year. The Town will need to continue to
annually; annual MS4 stormwater sweep streets in the drainage area tribulary to Lake Shirley at
least twice per year in the spring and the fall to meet the permit
conditions oullined under Appendix H. Part Il.1.a.i.3. All
The Town currentiy completes stree
sweeping using Town staff anc
equipment. It is assumed that no
additional expenditures for street
sweeping will be needed above what
the Town currently spends.
2.3.7.a.ii.d
Ensure proper storage of CB cleanings & street sweeping to prevent runoff
NA
2.3.7.a.li.e
Establish procedures for winter road maintenance
not stated
Examine storage of CB cleanings & street sweepings
Look at storage and usage of salt and sand; evaluate
opportunities for use of alternative deicers.
Cost included under 2.3.7.a.i.
2.3.7.aliif
Cost included under 2.3.7.a.i.
Cost to develop procedures includer
under 2.3.7.a.i.; implementation &
inspection to To completed by the
2.3.7.av
Establish/implement procedures to inspect/maintain storm drains & structural BMPs; and for annual inspection
of treatment structures
Report on all Good Housekeeping/Pollution Prevention requirements
Keep written record of all Good Housekeeping/Pollution Prevention activities
not stated!
minimum.
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report
continuous
Keep written record of all maintenance activities, inspections and
training completed.
Weston & Sampson
Page 6 of 7
===PAGE 32===
Item No.
2.3.7.b.ii & ii
23.7.b.
41.a
4.1.b
4.1.5
4.2
43
4.4
Requirement
Deadline
Needs Specific to. Lunenburg
Perform SWPPP required actions/inspections/training
frequencies as per permit
Perform quarterly inspections at facilities and conduct annual
employee training.
Report on Stormwater Pollution Prevention Plan inspections
annual MA stormwater reports.| Report progres in Annual MS4 Stormwater Report.
Maintain written records for 2.3.7
continuous
Keep written record of all maintenance activities, inspections and
training completed.
So evaluate complace win no pant elde documentin evaluator Witen M RAM EVALUATION, RECORD IN 2 REPay avala.
Annually evaluate Town's compliance with permit conditions.
Evaluate BMP effectiveness in achieving permit objectives &
Evaluate BMP effectiveness & change if needed under provisions of permit
not stated
modify BMPs accordingly as needed.
Report BMP modifications
annual MS4 stormwater reports
Include in Annual MS4 Stormwater Report.
MS4 must keep records for ≥byrs; make available to public
Continuous
Maintain annual MS4 stormwater reports and make available to
the public.
Document results of MS4 ouiali screening/sampling & any other monitoring/studies
annual Mi4 stormwater reports
Report progres in Annual MS4 Stormwater Report.
Submit Annual MS4 Stormwater Report
annually 90 days from effective
date
Prepare Annual MS4 Stormwater Report.
Planning Level Estimate for Permit Compliance:
Planning Level Estimate for Permit Compliance (w/ 20% contingency):|
Estimated Cost to Comply
(4)
12)
12).
(2)
122
7,500 - $10,000/yr (It is anticipate
nat first year annual costs will b
higher than subsequent years.)
5266,500 to $349,000
3319,800 to $41B,800
* Requirements specific to discharges to impaired waters without an approved MDL (Appendix H)
) Cost included as part of completing Nofice of Intent and developing written Stormwater Management Plar
) Cost included as part of preparing Annual MS4 Stormwater Report
(3) Budget $10,000 to $15,000 to review all regulatory mechanisms and make recommendations on howto modify the regulations for compliance.
(4) Budget $10,000 to $15,000 the first year to conduct all employee training required under the permit, and budget $5,000 to $7,500 in Years 2 through 5 of the permit.
(5) Costs for IDDE investigation and correction ef illicit connections were generated for the 10-year timeframe allotted.
Weston & Sampson
Page 7 of 7
===PAGE 33===
LUNENBURG, MA
EPA NPDES PHASE 2 STORMWATER - MS4 GENERAL PERMIT REVIEW - YEAR 2
Breakdown of Permit Requirements (Based on 2014 Draft Massachusetts MS4 General Permit)
Item No.
Requirement
152.1.1.6
2:1.1:c:
2.1.1.d
2.1.2
2.2
:2.2.1
H.I:1.a12
H.V.3M
:H.V.4.i.2:
Page 1 of 4
For M54 discharges to a water body with an approved MDL Identied in Part 221, comply with Pat 22.11
and Appendix F of the Permit
Deadline
SECTION 2 - NON-NUMERIC. EFFLUENT LIMITATIONS
2.1% Water Quality Based Effluent Limitations
see Appendix F of the 2014 Draft
MA MS4 General Permit
Needs Specific to Lunenburg
Lünenburg does not currently have any water bodies with
approved TMDLs that are regulated by the permit.
or MS4 discharges to a water bocy that is water quality limited and not subject to an approved TMDL or for
municipalities located within Pait 2.2 2a D, comply with Part 2,22 and Appendix H of the Permit
Per Part 2:2:2, Lunenburg has been identified as a municipality
that discharges to water bodies that are impaired due to
phosphorus, or their tributaries and is therefore subject to the
requirements of Appendix H. For Lake Shirley, the causes of the
see Appendix H of the 2014 Draft:
impalment are listed as Excess Algal Growth and Dissolved?
Oxygen, both of which have Total Phosphorus listed as the
MA MS4 General Permit:
monitoring parameter. In addition-to Total Phosphorus, another
cause of the impairment for Lake Shirley is turbidity, where, the
monitoring paramenter is Total Suspected Solids. Therefore:
Lake Shirley is also impeired due to solids, and subject to the
recurements of Appendix H. Part Va
For all other discharges (not subject to the requirements of Part 2.1.1.b and Part 2.1.1.c of the Permit)
contributing to a violation of applicable receiving water quality standards, eliminate condition causing or
contributing to exceedance of water quality standards
If a discharge is identified that contributes to an exceedance of
within 60 days of becoming aware
applicable water quality standards, eliminate the conditions
of the situation
contributing to or causing the exceedance within 60 days.
Written notification to MADEP & EPA as needed & documentation in the Town's SWMP regarding new or
increased stormwater discharges
Identify all outfalls/interconnections that discharge to waters with an approved TMDL or discharge to certain
waters identified as "water quality limited water bodies"
For MS4 discharges to a water body with an approved TMbL comply with Appendx F, Part A of the Permit:
Distribute clippingsffertilizer message to required audiences:
Distribute pet waste management message to Residential
Distribute leaf:litter disposal message to Residential/Business/Commercial
23.6.16 to indude consideration of BMPs that Inflate stormwater
as-needed
2.2 - Discharges to Impaired Waters
SWMP (1 yr) & annual MS4
stormwater reports
see Appendix F of the 2014 Draft
MA MS4 General Permit S
IMPAIRED: PHOSPHORUS (INCLUDES TRIBUTARIES)
Annually in March/April:
Annuaily in Juine/July.
-Annually August-October
With 2.3.6.1.b,4 years trom
effective. date:
Any new or increased stormwater discharges must satisfy MA
antidegradation regulations.
Identify all outfalls or interconnections that discharge to water
quality limited water bodies.
Linenburg does not currently have any water bodies with
approved TMDLs that are regulated by the permit
Develop and disseminate requred public education information.
2.37 Sweep streets/hots 22lyr spring & fall
Sweep at least twice/year.
Inventory and prionty ranking: of. own property and intrastructure
that could be retrofitted with BMPs to Include consideration of
BMPs that infitrate stormwater:
crease frequency of sweeping of public streets and municipal
parking lots to a minimum of two times per year in drainage, area
tributary to! Lake Shirley s
discharge is found to betto an Impaired water: remove condition or implement BMPS identified under
Apperdix H.V:4.l.1 and H.V.4.i.2: to reduce solids.
IMPAIRED OIL/GREASE, SOLIDS OR METALS:
60 days from awareness (or:
pian/schedule)
Increased street sweeping & CB inspection/cleaning in targeted areas
-Annual Reports
Eliminate condition causing or contributing to the impairment &
document actions in SWMPE
increase street sweeping and catch basin cleaning in high,
density areas with high pollutant load potential tributary to Lake
Shirley: The Town already sweeps street adjacent to water
resources twice per year. Street sweeping and catch basin
cleaning schedule to be determined by the permittee Catch
basin sumps to be no more than 50% full
Estimated Cost to Comply
Costs included ünder 1.7.2; 1:10; H.I:
and H.V.
Cost included under IDDE under Item
2.3.4.2.a.
(1) (2)
$2:500. $3 500 per year over 5 year
permit term!
*Cost included ünder 2.3.6.d.3.
iCost included, under: 2.3.7.a.illic& d.
Street sweeping cost included under
2:3.7.a.lii.c & d. Catch basin cleaning
cost included under 2.3.7.a liby
Weston & Sampson
===PAGE 34===
Item No.
2.3.2.a-d
2.3.2.0
23.2.0
2.3.2.g
2.3.3.a
2.3.3.a
2.3.3.b
2.3.3.c
2.3.42.a
23.4.2a
2.3.4.4.a
2.3.4.4.b
2.3.4.4.0
23.44.d
23.4.56
2.3.4.6.0
Page 2 of 4
Requirement
Deadline
Needs Specific to Lunenburg
/ 23- Requirements to Reduce Pollutants to the Maximum Extent Practicable (MEP)
.....
PUBLIC EDUCATION & OUTREACH
Develop/distribute a minumum of 8 messages over the permit
Distribute at least 2 educational messages to each of 4 targeted audiences (residents,
term. Educational messages can include brochures,
begin year 1; continue throughout
businesses/commercial/institutional, developers and industrial). Different messages to the same targeted
newsletters, information posted to the Town's website,
permit term
audience shall be distributed at least one year apart.
newspaper articles, public service announcements, displays in
unicipal buildings, eto
Identify method to evaluate effectiveness of message; implement
Modify ineffective messages/methods
Report on messages as per permit
not stated
etermine method to evaluate message effectiveness
implement method.
before next message distribution
Modify message or distribution methods if applicable.
anual M54 stormwater repor
Report progress in Annual MS4 Stormwater Report.
PUBLIC. INVOLVEMENT & PARTICIPATION
Meet Public Notice requirements
continuous
Make Stormwater Management Plan & Annual MS4 Stormwater Report available to public
continuous
Public opportunity to participate in the review/implementation of the Stormwater Management Program
annually
Ensure that all public involvement activities comply with state
public notice requirements.
Make SWMP and annual MS4 stormwater reports available to
public at Town Hall and/or on the Town's website.
ays are learns miting or to or ate, Tom
advisory committee.
Report on public participation opportunities
annually
no SO AS BRILLICIT DISCHARGE DETECTION & ELÍMINATON
I Report progress in Annual MS4 Stormwater Report.
Eliminate illicit discharges
Report dates of illicit identification and schedules for removal
Mitigate SSOs
Complete Inventory of Sanitary Sewer Overflows (SSOs)
Report SSOS
Update SSO inventory
Eliminate ilicit discharges as they are identified or establish a
days from detection or a
‹peditiously as possib
schedule for elimination for discharges that cannot be removed
within 60 days.
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
Eliminate SSO as expeditiously as possible and take interim
Expeditiously as possible
nitigation measures to minimize the discharge of pollutants t
and from the Town until elimination is completed.
120 days from effective cate
Identify all known focations where 55Os have discharged within
Provide verbal notice to EPA within 24 hours, and witten notice
24 hours of awareness
Ito EPA and MADEP within 5 days.
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
Physically label all MS4 outfalls with unique identifier
end of permit term
Report on mapping progress
annual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Repoit.
Estimated Cost to Comply
$10,000 - $20,000 for 5-year permit
term ($2,000 to $4,000 per year)
(Varies depending on whether
natenals are readily available or neer
o be developed from scratch.
$2,500 - $5,000 for 5-year permit term
($500 to $1,000 per year) (assumes at
least one activity annually over five
years and that volunteer organizations
will assist)
Budget $10,000 to $20,000 per year
over 10 years as an allowance for
removal of illicit connections.
(2)
Town Forces
Town Forces
12)
Weston & Sampson
===PAGE 35===
Item No.
2.3.4.8.b
23.48.c
2.3.4.8.Ci
2.3.48.c.i
2.3.4.8.c.i
23.4.8.C.iii
2.3.4.8.c.ill
2.3.4.8.e
2.3.4.9
2.3.4,10
2.3.4.10
2.3.6.d. & i
23.7.ali.b
Requirement
Implement IDDE catchment investigation procedure as per 2.3.4.7.e (System Vulnerability, MH inspection, wet-
weather sampling, segment isolation, etc.)
Complete IDDE in all catchments, regardless of sampling results
Complete IDDE investigation in 80% of Problem Catchments
Complete IDDE investigation in 100% of Problem Catchments
Complete IDDE investigation in all catchments where outfall/interconnection screening information indicates
sewer input based upon olfactory/visual evidence or sampling results
Complete IDDE investigation in 40% of catchments
Complete IDDE investigation in 100% of catchments
Evaluate & report IDDE program progress
Define indicators of IDDE program success
Deadline
3 months from written procedure;
not more than 15 months from
effective date
Not specified (see 2.3.4.8.c.iii)
3 years from effective date
5 years from effective date
5 years from effective date
5 years from effective date
10 years from effective date
annual MS4 stormwater reports
annual MS4 stormwater reports
Needs Specific to Lunenburg
Estimated Cost to Comply
ssume that 30% of all outfalls/interconnections have at leas
one System Vulnerability Factor in its catchment, which triggers
the requirement for wet-weather sampling. For this reason, the
Budget Estimate assumes that 30% of the 450
outfalis/interconnections will require wet-weather sampling (135
outfalls/interconnections). For budgeting purposes, it is
assumed that an lilicit Discharge Detection and Elimination
Investigation Program will need to be implemented in 85% of
catchments. Catchments with no potential for illicit discharges
(based on the catchment ranking exercise completed under
Task 2.3.4.7.c.) can be excluded from the IDDE Program.
Assume $40,000 to $50,000 in Year 2
for wet weather sampling.
Budget
$40,000 to $50,000 allowance per year
in Years 2 to 10 for IDDE investigation
and sampling. Budget $10,000 to.
$20,000 allowance per year in Years 2
to 10 for CCTV inspection and dye
testing to investigate illicit connections.
Budget allowance for removal of illicit
connections included under 2.3.4.2.a.
Conduct IDDE employee training
Report on IDDE employee training
at least annually
annual MS4 stormwater reports
POST-CONSTRUCTION STORMWATER MANAGEMENT
Report progress in Annual MS4 Stormwater Report.
Report progress in Annual MS4 Stormwater Report.
Continue to train employees about the IDDE Program including
now to recognize illicit discharges and SSOs
Report progress in Annual MS4 Stormwater Report.
(2)
(2)
(4)
12)
Develop method to track changes in impervious area as
Estimate baseline impervious area and annual increase/decrease in acres of impervious area
annual MS4 stormwater reports
development/redevelopment occurs. Starting impervious area
estimates available from EPA. Estimates to be included in
(2)
Annual MS4 Stormwater Report each year.
A GOOD HOUSEKEEPING & POLLUTION PREVENTION FOR PERMITER-OWNED OPERATIONS.
Provide training on use, storage, & disposal of petroleum products to applicable staff
not stated
Provide training on use, storage, & disposal of petroleun
(4)
products to applicable municipal staft
Clean catch basins as needed to ensure that no sump is more
than 50% full at any given time.
The Town has between 700 and
The Town cleans their catch basins
using Town staff and equipment. It is
Implement routine inspection/cleaning/maintenance of catch basins to ensure sumps <50% full; report on
activities as specified; investigate excessive sediment; log/report CB cleaning
continuous; annual MS-
stormwater reports
900 catch basins town-wide and currently cleans all catch basins
assumed that no additional
at least once every two years. Catch basins adjacent to water
expenditures for catch basin cleaning
resources are cleaned twice per year in the spring and the fall.
will be needed above what the Town
Assume that the Town's currently cleaning schedule will meet
the permit requirements.
currently spends.
The Town currenty sweeps all public streets and municip
arking lots annually. Roadways adjacent to water resource
23.7.aiii.c & d. Sweep streets/parking lots 1x/year in spring; report on efforts
annually; annual MS4 stormwater
reports
The Town currently completes street
sweeping using Town staff and
equipment. It is assumed that no
east twice per year in the spring and the fall to meet the perm
conditions outlined under Appendix H. Part Il. 1.a.j.3. Al
nunicipal parking lots within the Lake Shirley drainage area wi
Iso need to be swept twice per year in the spring and the fa
23.7.a.v
237.a.v
Establish/implement procedures to inspect/maintain storm drains & structural BMPs; and for annual inspection
of treatment structures
Report on all Good Housekeeping/Pollution Prevention requirements:
Keep written record of all Good Housekeeping/Pollution Prevention activities
not stated
minimum.
annual MS4 stormwater reports Report progress in Annual MS4 Stormwater Report.
continuous
Keep written record of all mainterance activities, inspections and
training completed.
Cost to develop procedures includec
under 2.3.7.a.i.; implementation 8
inspection to be completed by the
Weston & Sampson
Page 3 of 4
===PAGE 36===
Item No.
23.7.b
2.3.7.b.il & iii
2.3.7.b.
23.7.biv
4.1.a
4.1.b
4.1.5
4.2
43
4.4
Requirement
Deadline
eeds Specific to Lunenbu
evelop and implement sWPps Tor all municipal was
handling facilities. The Town already has an existing SWPPP
developed for the DPW Facity on Chase Road. This SWPPP
Develop/implement written Stormwater Pollution Prevention Plans for required facilties as per permit
2 years from effective date
should be reviewed to ensure that it meets all permit
requirements. The Town has a capped landfill on Youngs
venue where yard waste is collected 12 weekends per yea
nd composted. It is not anticipated that a SWPPP will b
peedied for this facilit
Perform SWPPP required actions/inspections/training
frequencies as per permit
Perform quarterly inspections at facilities and conduct annual
employee training.
Report on Stormwater Polution Prevention Plan inspections
arual MS4 stormwater reports
Report progress in Annual MS4 Stormwater Report.
Maintain written records for 2.3.7
continuous
Keep written record of all maintenance activities, inspections and
training completed.
sara compano won me pem holid amontin A SECTION PROGRAM VALUATION, RECROKE IN REal value roams compane wiper anon.
Evaluate BMP effectiveness & change if needed under provisions of permit
not stated
Evaluate BMP effectiveness in achieving pernit objectives &
modify BMPs accordingly as needed.
Report BMP modifications
annual MS4 stormwater reports
include in Annual MS4 Stormwater Report.
MS4 must keep records for a5yrs; make available to public
Continuous
Maintain annual MS4 stormwater reports and make available to
the public.
Document results of MS4 outfall screening/sampling & any other monitoring/studies
annual MSA stormwater reports
Report progress in Annual MS4 Stormwater Report.
Submit Annual MS4 Stormwater Report
annually 90 days from effective
date
Prepare Annual MS4 Stormwater Report.
Planning Level Estimate or Permite spinace v/ emmi Compen: E
Estimated Cost to Comply
sude indude to any updates tha
nay be needed to the Town's existin
SWPPP for the DPW Facility to meet
the permit requirements.)
(4)
(2)
(2)
(2)
(2)
(2)
higher than subsequent years.)
$124,000 to $179,000
5148,800 to $214,800
as Requirements specific to discharges to impaired waters without an approved TMDL (Appendix H)
(1) Cost included as part of completing Notice of Intent and developing written Stormwater Management Plan.
(2) Cost included as part of preparing Annual MS4 Stormwater Report.
(3) Budget $10,000 to $15,000 to review all regulatory mechanisms and make recommendations on howto modify the regulations for complance.
(4) Budget $10,000 to $15,000 the irst year to conduct all employee training tequired under the permit, and budget $5,000 to $7,500 in Years 2 through 5 of the permit.
(5) Costs for IDDE investigatien and correction of illicit connections were generated for the 10-ycar timeframe allotted.
Page 4 of 4
Weston & Sampson
===PAGE 37===
2/25/2016
Pavement Management Plan
• Newly revised plan - electronic database
ca Backlog of work remains at 9 million+
ca Existing funding sources
• Revised financial model
o8 Accelerated (Performance) Patching Plan
FY16 $250,000
•
FY17 $250,000
The Challenge
03-
Potential
Additional
Road Paving
Storm Water
Requirements
Timing &
Sequence
= $
===PAGE 38===
Pot Hole Log
Date
Location
11/18/2015
West st,Eletric to Pratt
,Pleasant st, White woods
, Chase rd, w.Townsend
rd, Gilchrist st, Kirby st, youngs
rd, White st
11/20/2015 389 Page st
11/30/2015
hollis rd
11/30/2015
259-287 -365 Hollis rd
12/3/2015
Round road
12/15/2015 Robbs hill rd
12/28/2015 interc of south rd and sandy
cove rd along cove rd
12/30/2015
Pine st 7 2a
1/4/2016
Graham @ summer,Resevior
rd, Houghton Mills, Page st
1/4/2016
Island rd, Willams, pennisula
dr, Sandy Cove rd, cove rd,
Resident Name
Lunenburg D.P.W
Patricia Blanchard
Mary Ann
Wiesman
Mary Ann Weisman
Joe Norton
Naci Bell
Taina Fernadez
Scott mc Parland
Lunenburg D.P.W
Lunenburg D.P.W
Monday, February 22, 2016
Resident Contact
Pothole Issue and Response
V
30 @ west st, 11 @ Electric and Pratt, 5@ Pleasant st ,3
@ White Woods, 16 @ Chase rd, 4 2 Gilchrist st 12
W.Townsend rd, 1@ Kirby St,1@youngs rd, 1@ White
st TOTAL OF 56 POT HOLES FILLED
(978) 785-6033
V
Keatings did overlay in spring, Road complete no pot
978-582-4075
tmke@
Lunenburgonline.com
978 - 582-0755
978-582-5512
61 Cove rd
857-919-6174
holes
Pot holes @ 259,287,365 repaired 12/1/15
Pot holes, caller says someone fell in pot hole, we
repaired 12/1/15 REPAIRED 5 POT HOLES
Pot holes Completed Whole rd Ruth & Parmeteir rd,
Complete 12/17/15 HOT MIX
Did to big overlays on robbs Hill rd to patch pot holes
, Complete 12/15/15 HOT MIX
repaired pot holes, 1/4/15 HOT MIX
pot hole on pins st, repaired 1/4/15 HOT MIX
Graham@ Summer 2, Reseviour 1@ 301 2@ 181 2@ 92
1 @ 62, Houghton Mills, 2, 1@ 104 page st
TOTAL OF
•11. POT HOLES FILLED
Island rd 1@5, 1@39, 22 58, Willams dr, 1@ 25,
pennisula dr 1@ 72, 2@85,2@121 Sandy cove rd 1@
60 4@113, cove rd 4 TOTAL OF 13 POT HOLES FILLED
Page 1 of 3
===PAGE 39===
Date
1/4/2016
1/6/2016
Location
Pine st, Canterberry, Hemlock
, South Row Island rd, Sandy
Coverd
Resident Name
Lunenburg D.P.W
WIDE
TOWN
L.D.P.W
Resident Contact
L.D.P.W
1/12/2016
1/15/2016
1/21/2016
1/25/2016
2/2/2016
2/9/2016
WIDE
WIDE
Monday, February 22, 2016
TOWN WIDE
TOWN WIDE
TOWN WIDE
TOWN
TOWN
TOWN WIDE
L.D.P.W
L.D.P.W
L.D.P.W
L.D.P.W
L. D.P.W
L.D.P.W
L.D.P.W
L.D.P.W
LID.P.W
Pothole Issue and Response
4@ 62 & 32 Pine st, 1@ 142 Canterberry rd, 1@105
Hemlock rd 2@44 South row rd,3 @ 601 @ 65, 1@12
sandy Cove,2@ 772@85, 1 @1-101,1@ 106, 1@112
,22 126, 2@ 140 1@ 166 6@ 145 TOTAL OF 29 POT
HOLES FILLED
V
CENTRE PIZZA 2 ,ELECTRIC AV1, MASS AV CENTER OF
TOWN 1, CHASE RD 11, WHITE ST 2, MAPLE PKW9,
PRATT ST3, HOLMANST/NORTH CEMETERY2,270AK AV
1, 27 CLIFFVEIW 2, 133/145 SOUTH ROW2 199/211
SOUTH ROW 4 239 SOUTH ROW 3 COVE RD 3, 24 WEST.
ST1, 89 WEST ST 6, 202 WEST ST 1,92 AUTUM DR 1, 62
AUTUM DR 1, 289 RESEVOIR RD 7,230 SOUTH ROW1,
PAGE ST 1,393 ARBOR ST TOTAL OF 64 POT HOLES
FILLED
HOLLIS RD 7, NATICK ST 10, 2A 1, BURCH ISLAND2,
HOLLIS RD 3, POND ST 2, PROSPECT 3, LEO/SHIRLEY RD
3, TOTAL OF 31 POT HOLES FILLED
RESEVIOR 15, LOONGWOOD 2, LEOMINSTER RD 4,
PAGE ST 5, SUMMER ST 16, WHALOM RD 2, TOTAL OF
44 POT HOLES FILLED
CHASE RD 2, SUMMER ST 18, BEACHVIEW 1, SANDY
COVE RD 3, COVE TER 5, ARBOR ST 4 BURRAGE ST 9,
TOTAL OF 42 POT HOLES FILLED
• SOUTH ROW 2, COVE RD 2, SANDY COVE RD 4,
PENNINSULA DR 1, SUMMER ST 2, RT 13 ELECTRIC AV
19 TOTAL OF 30 POT HOLES FILLED
SUNNY HILL RD 3, TOWNSEND HARBOR RD 1, 885
FLATHILL RD 2, 34 ROUND RD 2, TOTAL OF & POT HOLES
FILLED
18 PROSPECT 1, PROSPECT ROTARY 1, 4 PROSPECT 1
TOTAL OF 3 POT HOLES FILLED
Page 2 of 3
===PAGE 40===
Date
2/18/2016
Location
TOWN WIDE
Resident Name
L.D.P.W
Resident Contact
L.D.P.W
Pothole Issue and Response
CROSS ST1 , SOUTH ROW 7, 156 SOUTH ROW 3, 112
ISLAND RD 1, 25 WILLAMS 2, PENNINSULA DR 2,
LEOMINSTER RD 2 26 LAKESIDE AV 6, 63 GRAHAM ST 1 ,
191 SUMMER ST 3, 15 ELM ST 1, CHSAE RD 5 ,
NORTHEND SUBSRU 5, 228 WHITE ST 2, PLESANT ST 2 ,
178 HOLLIS RD 1 TOTAL OF 44 POT HOLES FILLED
Monday, February 22, 2016
Page 3 of 3
===PAGE 41===
TOWN OF LUNENBURG
Adam R. Burney
Land Use Director
Tel: (978) 582-4147
Fax: (978) 582-4353
960 Massachusetts Avenue
Lumenburg, MA 01462
INCORPORA
Date
To:
February 25, 2016
Kerry Speidel, Town Manager
Town of Tamenlug
From:
Adam R. Burney, Land Use Director
RE: Conservation Commission Budget Amendments
It was brought to my attention that the Conscrvation Commission would like to amend their budget request to
include the following items:
Fund
Line
Description
Amount
11712
521003
ridge Repair & Mt
$600.00
11712
531009
ducational Material
$1,000.00
11712
581014*
Kiosk*
$600.00
Please note that Line 531014 Kiosks is not currently in the budget but the request didn't fit in any existing Line.
If you have any questions of require further information please do not hesitate to contact me.

========================================================================================
DOCUMENT : 2016-03-03-agenda-2232.txt
BOARD    : finance-committee
DATE     : 2016-03-03
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2016-03-03-agenda-2232.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03032016-2232
========================================================================================

===PAGE 1===
    
 
NOTI CE  of  FINANCE COMMITTEE  MEETING  
on March 3, 2016  
7:00 PM  
Town Hall  
 
 
 
IN ACCORDANCE WITH THE REQUIREMENTS O F THE OPEN MEETING LAW, PLEASE BE ADVISED THAT 
THIS MEETING IS BEING RECORDED AND BROADCAST OVER LUNENBURG PUBLIC ACCESS. 
 
AGENDA  
 
1. Open meeting 
 
2. Communications 
 
•  Public Comment 
•  New Communications 
 
3. Department Budget Reviews – Library, Lunenburg P ublic Schools 
 
4. Town Manager Reports 
 
5. Review Minutes  
 
6. Committee/Department Updates 
Capital Planning – John; DPW and Parks – John;  Pub lic Access Committee – John 
Library – Terri; Public Safety – Terri; Sewer Commi ssion –Jay; Green Community 
Committee – Jay; School Committee – Karin; Monty Te ch – Karin;  Council on Aging – 
Karin; School Building Committee – Mark; Building R euse –Mark 
 
7. Ongoing Business 
 
•  Pavement Management Plan 
•  Contract commitments (e.g., sick leave buy back) 
•  Sales of surplus property – Status 
 
8. Next Meetings 
 
•  Mar 10, 2016, 7:00 p.m. – Town Hall – Regularly Sc heduled Meeting 
o Council on Aging, Monty Tech 
•  Mar 17, 2016, 7:00 p.m. – Town Hall – Special Meet ing 
o PACC, Sewer, Other 
 
9. Adjournment

========================================================================================
DOCUMENT : 2016-03-03-minutes-2232.txt
BOARD    : finance-committee
DATE     : 2016-03-03
KIND     : minutes
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2016-03-03-minutes-2232.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03032016-2232
========================================================================================

===OCR macOS Vision===
===PAGE 1===
Finance Committee:
Mark Erickson, Chairman
Terri Burchfield, Vice-Chairman
John Henshaw, Secretary
Karin Menard
Jay Simeone
Town Lutenbure
17 Main Street, P.O. Box 135
Lunenburg, MA 01462-0135
978.582.4139
FAX 978.582.4148
Minutes March 3, 2016
Location:
Present:
Absent:
Also Present:
Town Hall
Mark Erickson, Terri Burchfield, Jay Simeone, John Henshaw
Karin Menard
Kerry Lafleur, Town Manager, Karen Brochu, Town Financial Manager/Director of Municipal
Finance
1. Mark E. called the Finance Committee meeting to order at 7:00 pm. He announced that this meeting is being
recorded and broadcast on the Lunenburg Public Access Cable Channel. The video recording is posted on
YouTube at https://www.youtube.com/user/LunenburgAccess
2. Comments:
a. Public: None
b. New Communications:
• Mark circulated the latest issue of The Beacon.
• Mark said the committee has two openings. Interested citizens may fill out a talent bank form to
apply.
Note: These minutes are an overview of the presentations. For specific details, copies of Library Director
Moore's and Superintendent Calmes' presentations are on the Town Web site.
3. Library FY17 Budget Presentation by Martha Moore, Library Director.
Library Fiscal 2017 Budget Presentation by Martha Moore. Director
For more specifics, you may access the presentation on the Finance Committee Page
Overview:
The Town Manager's recommended FY17 budget of $370,739 is $4,724 less than the
library's request, but represents an increase over FY16 recap of $6,890 or 1.9%.
• The budget satisfies all the requirements for the library to qualify for the two state aid
grants.
• Note: The portion of state aid to libraries that goes to defraying some of the cost of
the CWMARS network has been cut. The library has to make up the difference.
• In response to a question from Terri on whether there were savings in heating costs
due to the new boiler, Martha said that a combination of the uncommonly warn winter
and the fact that the library was not open to the public when the repairs were done in
the winter of 2015, comparisons are not conclusive yet.
Effects on Current Service Levels:
• The difference between the budget requested by the library the recommendation by
the Town Manager would mean fewer funds available for electronic materials and
material for the Children's and Young Adults' sections of the library.
• Usage of e-books, e-videos, and e-audio has increased by over 55% over a similar
period of the prior year. Because these materials are expensive do to licensing fees
because multiple users access the content, this increases the circulation budget, and
some of the increase will go to fund this.
Mn-FY16-160218.xIsx (local and remote drives)
===PAGE 2===
School Department Fiscal 2017 Budget Presentation by School Superintendent Loxi Calmes
Below is a summary of the presentation. For details you can access the presentation on the
Lunenburg Public Schools Site.
Note: Potential Chapter 70 revenues range from $5,957,007 under the current formula to
$6,248,530 in Governor Baker's budget. Available funding is not settled, nor is this budget.
Overview:
• The School Committee's FY17 budget proposal is $18,470,655, $312,595 more than
the Town Manager's recommendation of $18,158.060—which recommendation is itself
• The Town Manager's recommended budget for the schools represents an increase of
$642,968 above FY16 recap, or 3.7%.
• The budget includes $237,059 for additional personnel.
• Further a combination of increased costs for health insurance and a costlier bus
contract will add nearly $300,000 in expenditures.
Effects on Service Levels and Future Plans and Issues:
• Because total available funding is in flux the effects this budget would have on service
levels and future plans cannot be determined.
4. Town Manager's Report: None.
5. Review of Minutes of February 18: Terri moved to approve the minutes; Jay seconded the motion. The
committee approved the motion by a vote of 4-0.
6. Budget Goals and Opportunities: There was no discussion at this meeting.
7. Committee and Department Updates:
Committee/Department
DPW, Capital Planning-John H.
Public Access Cable-John H.
Update
No report.
Library-Terri B.
Public Safety-Terri B.
The PACC will meet on Monday, March 7.
No report.
Terri and John met with Chief Marino to explore some of the
factors driving increased service demands on the department.
Schools, Monty Tech, COA-Karin
Sewer Commission, Green Task
Force-Jay S.
School Bldg. Comm., Building Re-
use--Mark E.
No report.
No report.
No report.
8. Next meeting: Thursday, March 10th. presentations on Council on Aging and Monty Tech FY17 budgets.
9. Adjournment: Terri made a motion to adjourn and Jay seconded the motion. The committee approved the
motion 4-0 at 8:51.
Respectfully submitted by John Henshaw March 9, 2016
Mn-FY16-160218.xlsx xisx (local and remote drives)
2 of?
===PAGE 3===
ENBURG
FY 17 Recommended Budget
Presentation to Finance
Committee, March 3, 2016
We prepare students for
lifelong learning and
responsible community
membership.
Lunenburg Public Schools
===PAGE 4===
Personnel
Non-Personnel
Total
FY17 School Committee Recommended
School Budget January 20, 2016
FY15
Actuals
$11,360,642
5 5,393,514
$16,754,156
FY16
Current
$11,946,700
$ 5,568,867
$17,515,092
FY17
Recommended
$18,470,655
===PAGE 5===
Lunenburg
School
Committee
Superintendent
Instructional
Program
Principals (4)
Special Services
Director
Athletic Director
Business
Manager
Assistant
Principals (2)
District-Wide
Special Services
Faculty & Staff
Data Manager
School Assigned
Faculty & Staff
Food Service
Managers 3)
Operations
Facilities
Director
Technology
Director
Head Custodians
(4)
School
Technology
Coordinator
- Maintenance (2)
Network
Director
Technician
===PAGE 6===
FY17 Projected Revenues & Recommended Expenditures
as of 3/3/2016
Projected Revenues
- Local $12,051,053
- Chapter 70 $5,957,007 (Town Manager) $6,248,530 ( Governor's Budget)
- 40S $119,000
- Federal Grants $747,810
- Circuit Breaker $501,272 (@70%)
- State Grants - $36,740
- Revolving $111,617
- Tuition/Fees $255,000
• Expenditures General Operation Budget $18,470,655 = 5.46% increase
- Personnel $12,693,332 (assumes 3 retirements- 1 full & 2 partial)
- Non-Personnel $5, 777,323
- Target $18,158,060
- Over Target $312,806 ( but in reality is now $475,624)
===PAGE 7===
Over-Target
• Grade 3 Teacher $45K
• Part-Time PE Teacher $27K
• Technology Teacher $45K
• MS/HS Office Clerk $23K
• Technology Support $61K
• Custodian $36K
• Transportation Increase 40K
• Health Insurance 96K
• Unanticipated Placements $100K
===PAGE 8===
FY17 Personnel Drivers
FY17 Recommended
• Grade 3 Teacher
• Technology Teacher
Part-Time PE Teacher (recently added)
MS/HS Office Clerk
• School Technology Coordinator
• Custodian
$237,059
===PAGE 9===
FY17 Non-Personnel Drivers
Health Insurance
Transportation
Tuitions
253,721
40,000
56,300
===PAGE 10===
Potential expenditures for
$119,000 from 40S if appropriated
• The following total more than the potential to
be appropriated so whatever the final 40S
amount may be reductions will be necessary.
- Instructional Texts & Materials/Curriculum
Adoption = $63,350
- Furniture = $26,200
- Library Books = $42,600
- Uniforms = $8,000
- Equipment = $9,850
===PAGE 11===
School/Grade
LUNENBURG PRIMARY
SCHOOL:
Pre-School
Kindergarten
Grade 1
Grade 2
Grade 3
Total--Primary School
TURKEY HILL MIDDLE
SCHOOL:
Grade 4
Grade 5
Grade 6
Grade 7
Total--Turkey Hill Middle
School
10/1/14
43
112
122
121
128
526
115
134
118
115
482
ENROLLMENT
Out of
Dist./Rel
ated
Services
3
0
0
0
2
5
Out of
Dist.
0
1
1
2
10/1/15
531
38
100
116
133
120
507
138
118
140
119
484
515
Related
Services
3
0
0
0
3
Out of
Dist.
1
0
1
2
510
517
03/01/16
40
105
114
134
123
516
139
117
141
122
519
Related
Services
3
0
0
0
3
Out of
Dist.
1
1
519
520
===PAGE 12===
LUNENBURG HIGH SCHOOL:
Grade 8
Grade 9
Grade 10
Grade 11
Grade 12
Ungraded
Total-Lunenburg High School
TOTAL ALL SCHOOLS*
10/1/14
Out of
Dist.
127
109
111
98
108
2
555
2
4
3
7
1
4
21
1563
28
*TOTALS INCLUDE CHOICE AND SHIRLEY
STUDENTS
576
1591
10/1/15
115
118
111
108
94
5 :
551
1573
Out of
Dist.
1
2
3
5
7
4
22
27
1/6/16
115
116
106
111
93
4
545
Out of
Dist.
1
4
3
7
2
178
573
1600
1580
22
563
1602
===PAGE 13===
Special Programs - Enrollment
1-Oct
FY12
FY13
FY14
FY15
FY16
LEP
10
18
27
17
23
Special
Services
282
280
259
263
276
Title 1
54
46
71
60
53
Low
Income
145
226
243
241
335
===PAGE 14===
Lunenburg Public Schools Custodial & Maintenance Staff
Director of Facilities
Senior Maintenance
Lunenburg Primary
School Senior
Custodian
Turkey Hill Middle
School Senior
Custodian
MS HS Senior
Custodian
Evening Custodian
Evening Custodian
Evening Senior
Custodian
PT Evening
Custodian (PT)
PT Evening
Custodian (PT)
Evening
Custodian (4)
Maintenance
Person (2)
Day Utility
Custodian
Director of Facilities
Senior Maintenance
Maintenance Person
Senior Custodian
Evening Senior Custodian
Day Utility Custodian
Evening Custodian
PT Evening Custodian
Total FTE
Recommended vs Current Staffing
1
1
2
3
1
1
6
0.88
15.88
0
4
1
5
0.88
13.88
===PAGE 15===
LUNENBURG LIBRARY
ANNUAL PRESENTATION & FY17 BUDGET REQUEST
===PAGE 16===
• Hired two new staff members [Children's & YA Librarian]
• Celebrated the 10th anniversary of our wonderful building
• Created a Wii Console & Gaming Center
• Upgraded our Wi-Fi Network
• Added 3 new E-Readers, a Telescope, and a volleyball kit to
borrow
• Begun a new Educational Outreach Program
a Installed a new burner and LED exterior lights
LPL ACCOMPLISHMENTS
===PAGE 17===
• People Traffic +10,191
+18%
• Lunenburg Patron count 7,457
+4%
• Circulation 87,781 +9%
• Interlibrary loan 13,218 +22%
• E content circulation 7,800
+55%
• Programs 402 +27%
USAGE STATISTICS
===PAGE 18===
FY 15
FY16
FY17
State Requirement
$361,192 $363,325 $364,696
own Budget (MAR-Revolving) $353,192 $355,325 $356,696
brary Materials Requirement $57,791 $58,182.
$58,182
$58,351
Av. Increase
0.4%
0.4%
0.3%
STATE MANDATED MINIMUMS
===PAGE 19===
• LPL Requested FY17 Budget Total
• Town Manager Recommendation
• Difference
$ 375,463
$ 370,739
$
4,724
1% [less than]
• LPL Request as % of Total Town Budget 1% [less than]
• LPL's request as a per capita expense = $ 37.23
FY17 BUDGET
===PAGE 20===
• Newspapers & Journals (Fines, Revolving Fund)
Copiers, Paper, Ink/Toner, Maintenance (Friends)
Program Expenses (Friends)
Museum Passes (Friends)
Carpet cleaning, window cleaning (Friends)
Library Supplies (Friends)
• Website Hosting
CWMARS Library System & Membership (State Aid )
E-books, special reference databases (State Aid)
Reference Databases
(State) ($50,000 value per library)
• Approximately $50,000 spent outside of the budget
EXPENSES NOT COVERED IN BUDGET
===PAGE 21===
o Increased cost of library materials
• Purchasing e-books, e-video, e-audio - MUCH more
expensive
• Increased program activities = increased costs
• Decrease in State Aid = Increase in CWMARS fees
RATIONALE BEHIND INCREASES
===PAGE 22===
• More E-Content (books, videos, audio)
• More programs
• More community collaborations
a Enhanced technologies
LOOKING AHEAD

========================================================================================
DOCUMENT : 2016-03-10-agenda-2233.txt
BOARD    : finance-committee
DATE     : 2016-03-10
KIND     : agenda
OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/finance-committee/2016-03-10-agenda-2233.txt
TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03102016-2233
========================================================================================

===PAGE 1===
    
 
NOTI CE  of  FINANCE COMMITTEE  MEETING  
on March 10, 2016  
7:00 PM  
Town Hall  
 
 
 
IN ACCORDANCE WITH THE REQUIREMENTS O F THE OPEN MEETING LAW, PLEASE BE ADVISED THAT 
THIS MEETING IS BEING RECORDED AND BROADCAST OVER LUNENBURG PUBLIC ACCESS. 
 
AGENDA  
 
1. Open meeting 
 
2. Communications 
 
•  Public Comment 
•  New Communications 
 
3. Department Budget Reviews – Council on Aging, Mo nty Tech 
 
4. Town Manager Reports 
 
5. Review Minutes  
 
6. Committee/Department Updates 
Capital Planning – John; DPW and Parks – John;  Pub lic Access Committee – John 
Library – Terri; Public Safety – Terri; Sewer Commi ssion –Jay; Green Community 
Committee – Jay; School Committee – Karin; Monty Te ch – Karin;  Council on Aging – 
Karin; School Building Committee – Mark; Building R euse –Mark 
 
7. Ongoing Business 
 
•  Pavement Management Plan 
•  Contract commitments (e.g., sick leave buy back) 
•  Sales of surplus property – Status 
 
8. Next Meetings 
 
•  Mar 17, 2016, 7:00 p.m. – Town Hall – Special Meet ing 
o PACC, Sewer, Other 
•  Mar 24, 2016, 7:00 p.m. – Town Hall – Regularly Sc heduled Meeting 
o Public Hearing FY17 Budget 
 
9. Adjournment