# library-board-of-trustees — 21 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2009-01-22-agenda-2712.txt BOARD : library-board-of-trustees DATE : 2009-01-22 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-01-22-agenda-2712.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01222009-2712 ======================================================================================== ===PAGE 1=== Library Board Of Trustees Meeting1. ======================================================================================== DOCUMENT : 2009-01-22-minutes-2712.txt BOARD : library-board-of-trustees DATE : 2009-01-22 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-01-22-minutes-2712.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01222009-2712 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library January 22, 2009 Meeting was called to order at 7:00 p.m. Attending: Amy Sadkin, Linda Kennedy, Deb Chapdelaine, Mary Ann Sudolnik, Mike Kelly, Jeanne Raboin (late) Not Attending: John Mara Public Comment: None Minutes were unanimously approved as amended. Director’s Report (see Director’s Report for in-depth information) Technology Update: New computer use policy updated on library computers. Derek will be working on resolving some outstanding computer issues. Staff Update: Staff meeting on January 5. Amy reviewed internal policy for snow days, discussed Fitchburg decertification and computer issues. Amy will be using same staff evaluation forms as last year, the ones she created and the standard union check-list. Also discussed future LPL goals; regarding a common message to be sent to public Amy suggested using “LPL is a vital part of the town as an information source and community center.” Amy also stressed good customer service. Budget/Circulation: Circulation was up significantly despite the December storms and holidays. Old Mutual Account continues to lose money. According to the MBLC, Lunenburg’s dropped under 10,000 in FY07, meaning that we have to increase our library materials expenditure back to 19%. • $5,000 for library materials from the Revolving Fund • If a staff person resigns, libra ry loses $, not the position. Programs: Knitting, computer classes, and Mother Goose on the Loose programs going well; Friends Cultural Horizons program to be reported on later in the minutes. Facilities: Not much damage to LPL during December ice storm, some tree limb and small bush damage. Library alarm needed new battery, Simplex replaced, charged to Lunenburg DPW. Friends & Endowment Committee Updates: Friends kicked off the Cultural Horizons: A Look at Culture from the Middle East, with George the Storyteller on January 17. Jeanne invited all Trustees to assist with the set-up/breakdown and to attend. The Endowment Committee on January 3 and will meet again January 24. The endowment resolution and investment policy is nearing completion. At the suggestion of Rich Letarte, the Friends Executive Board will be discussing investing some of the interest gained from the Sandra Lane Endowment. Other: Amy purchased a new edition of the World Book Encyclopedia in hard copy; older copies sent to Victoria Whipple at TC Passios; she cancelled the online version since its cost was high and had low use. Lunenburg Public Library Spellbinders came in second in the Adult Spelling Bee to support the Boys and Girls Clubs. Amy completed the ICMA grant application with Kerry and Derek, requesting $54,713 fro the library to implement a “Computing Like Crazy at the Lunenburg Public Library” program. (See Director’s Report for details) ===PAGE 2=== New Business Fitchburg Public Library: Has officially been decertified, LPL will not be lending to them or checking books out to their patrons. Fitchburg Public Library patrons can use our facilities, collections and computers. Sign has been placed on the doors explaining policy and listing decertified MA libraries that fall under this policy. Ice Storm Follow-up: Amy shows Trustees photos of ice storm; she spoke to Dan Bourgeois about being a more integral, vital part of the community during emergencies. There will be a Lunenburg staff meeting concerning emergencies, responses and responsibilities. Mike would like the town’s emergency director to present a plan for the LPL Trustees to look at. Town Budget Update: Amy has not received any additional information from Kerry. Legislative Breakfast: Will be hosted by LPL on January 20. Amy thinks there will be about 38 attendees. Asks Trustees to help with setup and cleanup; Friends will provide monies for the food. Rich Letarte: Rich is resigning from the Trustees; sent letter to Trustees dated January 15, 2009. Deb will notify the Selectmen; opening will be posted in Town Hall for 10 days; Trustees will then meet with Selectmen to nominate recommendations (Deb will send letter to this effect); if more than one person expresses interest, then Trustees and Selectmen vote for replacement. Len Smetana has expressed interest in serving out Rich’s term. Deb/Mary Ann will look into a gift for Rich in appreciation for his many years of service to LPL and the community. Committee Reports: Amy says that the next policies we need to review are the Art Exhibit and Patron Customer Service. Policy committee will meet as soon as possible to work on these. Jennifer Benson will be holding her office hours in LPL on the third Wednesday of the month from 5-6:30 p.m. Dinner to thank the library staff will be January 23, 6:30 p.m. at The Bootlegger. Motion made and passed to adjourn meeting at 8:40 p.m. Motion made and passed to go into Executive Session to discuss Director’s Evaluation at 8:41 p.m. Respectfully submitted, Jeanne Raboin Secretary, Trustee, Lunenburg Public Library ======================================================================================== DOCUMENT : 2009-02-19-agenda-2713.txt BOARD : library-board-of-trustees DATE : 2009-02-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-02-19-agenda-2713.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02192009-2713 ======================================================================================== ===PAGE 1=== Library Board Of Trustees Meeting1. ======================================================================================== DOCUMENT : 2009-02-19-minutes-2713.txt BOARD : library-board-of-trustees DATE : 2009-02-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-02-19-minutes-2713.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02192009-2713 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library February 19, 2009 Meeting was called to order at 7:00 p.m. Attending: Amy Sadkin, Linda Kennedy, Deb Chapdelaine, Mary Ann Sudolnik, Mike Kelly, Len Smetana, John Mara, Jeanne Raboin Public Comment: Mary Ann commented upon and there was discussion about the Gardner Public Library article. Minutes: Motion made and accepted to approve as amended. Motion made and accepted with one abstention to shorten recording of minutes to reflect discussion of finances and votes taken. Executive minutes: Motion made and accepted as amended. Director’s Report – Please see Director’s Report for details. Funeral Service for former Lunenburg Fire Chief Dennis Carrier – Town Hall will be closed from 10:30 a.m. – 1:30 p.m. on Monday, February 23, 2009. Motion made and passed to close LPL for the memorial service and funeral. New Business – Board welcomes Len Smetana who is replacing Rich Letarte. Budget – CAFO announces that the town is .5 million down for FY09. Amy offered to remove the Reference Librarian position taking $8,000 out of this line item. FY10 will see a 3.23% cut to the library budget. Discussion of town budget and how it will affect library budget. Trustee letter – Motion made and passed that the Trustees will write a letter educating the Lunenburg community about the role of the Trustees in light of the Boston Globe article concerning the former state senator John A. Brennan Jr. Letter to be sent to the Lunenburg Ledger, Sentinel & Enterprise, Globe, MBLC, MLTA, Malden Library Trustees and other state reps. (Mary Ann will lead this) Legislative breakfast was a success. LPL Board of Trustees – Terms will be up for Mary Ann, Linda and Jeanne. Len will also have to run. Mary Ann and Linda will not be running, therefore there will be 4 seats available. Note from Rich was read. Meeting adjourned at 8:25 p.m. to go into Executive Session. Next meeting Thursday, March 19 at 7 p.m. Respectfully submitted, Jeanne Raboin, Secretary Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2009-03-19-agenda-2714.txt BOARD : library-board-of-trustees DATE : 2009-03-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-03-19-agenda-2714.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03192009-2714 ======================================================================================== ===PAGE 1=== Library Board Of Trustees Meeting1. ======================================================================================== DOCUMENT : 2009-03-19-minutes-2714.txt BOARD : library-board-of-trustees DATE : 2009-03-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-03-19-minutes-2714.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03192009-2714 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library March 19, 2009 Meeting was called to order at 7:01 p.m. Attending: Amy Sadkin, Linda Kennedy, Deb Chapdelaine, Mary Ann Sudolnik, Mike Kelly, Len Smetana, John Mara, Jeanne Raboin No public comment. Minutes from February 19, 2009: Motion made and passed unanimously as amended. Executive minutes from February 19, 2009: Motion made and passed. Director’s Report: See March 2009 Director’s Report for details. New Business • Art Policy: Motion made and passed unanimously to accept revised Art Exhibit Guidelines. • Budget update: covered in March 2009 Director’s Report. • Cleaning Services/Issues: Amy discussed cleaning service issues with DPW Director, Jack Rodriquenz. Amy would like to ask CAFO to move the cleaning service monies allotted for library out of DPW’s budget and into library’s budget. One issue with doing this is that library might be over level-funding for 2010. Mary Ann suggests using senior tax write-off for some of the housekeeping items the library staff currently does on a weekly basis. Motion made and passed that Amy address cleaning services issues and possible solution with CAFO. • Committee Reports/Business: 1. Policy Committee: Customer Service/Behavior Policy will be the next policy to be revised. Old Business: 1. Discussion of Rich Letarte’s gift. 2. Discussion about Trustee’s letter to MBLC/MLTA and Rep. Flanagan. Meeting adjourned at 8:16 p.m. Next meeting: April 16, 2009 at 7 p.m. Respectfully submitted, Jeanne Raboin Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2009-04-19-agenda-2715.txt BOARD : library-board-of-trustees DATE : 2009-04-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-04-19-agenda-2715.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04192009-2715 ======================================================================================== ===PAGE 1=== Library Board Of Trustees Meeting1. ======================================================================================== DOCUMENT : 2009-04-19-minutes-2715.txt BOARD : library-board-of-trustees DATE : 2009-04-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-04-19-minutes-2715.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04192009-2715 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library April 16, 2009 Meeting was called to order at 7:00 p.m. Attending: Amy Sadkin, Deb Chapdelaine, Mary Ann Sudolnik, John Mara, Mike Kelly, Jeanne Raboin, Len Smetana Absent: Linda Kennedy Public Comment: None Minutes from March 19, 2009: Motion made and passed to accept minutes. Director’s Report: See April 16, 2009 report for details. • As of this meeting, State Aid to MA libraries will be cut 41%. • Amy reviews CAFO’s recommended FY 2010 budget. • Patrick will be working at LPL for four weeks. • People Counter +9%; Circulation +8%; Computer usage up as well. • Boys scouts will “linseed” the fence around the trash bin. • CW Mars and Library Insights bills: Motion made and passed to have Amy pay these invoices with state aid. • Cleaning Services will stay the same as this past year: 3 days minimum; Jack is negotiating. • Emergency Plan – Discussion about library being the town’s second emergency center. Discussion about any needed question/presentation materials at Town Meeting. New Business • Revised Patron Policy returned to the subcommittee for revisions. • Endowment Requests: Amy asked to get estimates and prioritize list. List (in no particular order): o Window washing o Deep cleaning carpets o Cleaning/re-upholstering furniture (1/2 this year; 1/2 next) o New phone system ($4,100.00) o Portable lap tops o Computer cart (software and computer maintenance) o Larger sinks in Friends and staff kitchens Tabled Trust Fund Accounts decision to June meeting. Friends: Rollstone Bank’s check arrived, waiting for others. MLTA • House 1 spreadsheet: shouldn’t be surprised if numbers come back significantly less than what is on the spreadsheet. • Trustee from Malden case: MLTA didn’t send letter to MBLC; however, our letter was received and commented on by our state reps. • MLTA Newsletter: Editor replaced; suggestion made that newsletter becomes electronic. • Lunenburg Trustees are paid members of MLTA through December 2009. Correspondence: Amy and Trustees received a call from Rep. Flanagan and a letter from Rep. Benson concerning the Malden Trustee case. ===PAGE 2=== Meeting adjourned at 8:33 p.m. Next meeting: Thursday, May 21 at 6:30 p.m. Respectfully submitted, Jeanne Raboin Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2009-05-21-agenda-2716.txt BOARD : library-board-of-trustees DATE : 2009-05-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-05-21-agenda-2716.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05212009-2716 ======================================================================================== ===PAGE 1=== Library Board Of Trustees Meeting1. ======================================================================================== DOCUMENT : 2009-05-21-minutes-2716.txt BOARD : library-board-of-trustees DATE : 2009-05-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-05-21-minutes-2716.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05212009-2716 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library May 21, 2009 Meeting was called to order at 7:12 p.m. Attending: Noelle Bodkin, Lisa Krowitz, Amy Sadkin, Deb Chapdelaine, Mike Kelly, Jeanne Raboin Absent: John Mara Accolades, several laurel wreaths, hearty ‘huzzahs’ and many, many VERY warm and grateful thanks to the departing trustees…Mary Ann, Linda, Rich. And then, a very warm welcome to the new trustees, Noelle Bodkin and Lisa Krowitz! Secretary’s Report: Motion made and passed to accept as amended. Director’s Report: Please see Amy’s handout for details • Circulation rates: Mike suggests charting the circulation rates with the FTE’s. Trustees agree to he and Amy working together to provide these types of statistics for next budget year. • Budget is on track for this fiscal year • Library Account Balances: discussion about how and why to use these monies. Trustees decide to look at these statements quarterly. • Discussion about preparing a ppt presentation highlighting the Library’s accomplishments. This can be used for presentations to the Selectmen, Kerry, Finance, town meeting, etc. Endowment Resolution and Investment Policy and Proposed Endowment Items for FY10 document • The Trustees are informed that the Endowment Policy is completed and will be voted on by the Friends of LPL Executive Board at the next meeting (June 11, 2009). At this time the Friend’s Board expects to modify the Friends of LPL Charter, which will then be posted for public comment. It will then be voted on and ratified at the Annual Meeting on July 17, 2009. • Please see Amy’s list of proposed endowment items. Regarding item #3, Mike will research vertical phone systems. Patron Behavior Policy is now called Appropriate Library Use Policy. Motion made and passed to accept the Appropriate Library Use Policy as amended. Friends of LPL • A reminder that the June Book & Bake Sale will be held Saturday, June 6, from 9-2. Any and all are welcome to come and help. • Please see above for Endowment. Friends are aware of the importance of growing the endowment. • Friends Annual Meeting is Friday, July 17, 6 pm at LPL. Agenda for the June trustees meeting discussed. Topics such as new officers, committees will be placed on agenda. Meeting adjourned at 8:55 pm. Next meeting: June 18, 2009 7 pm Respectfully submitted, Jeanne Raboin Secretary, Trustees of Lunenburg Public Library ===PAGE 2=== ======================================================================================== DOCUMENT : 2009-06-18-agenda-2717.txt BOARD : library-board-of-trustees DATE : 2009-06-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-06-18-agenda-2717.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06182009-2717 ======================================================================================== ===PAGE 1=== Library Board Of Trustees Meeting1. ======================================================================================== DOCUMENT : 2009-06-18-minutes-2717.txt BOARD : library-board-of-trustees DATE : 2009-06-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-06-18-minutes-2717.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06182009-2717 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library June 18, 2009 Meeting was called to order at 7:02 p.m. Attending: Noelle Bodkin, Lisa Krowitz, John Mara, Mike Kelly, Len Smetana, Jeanne Raboin (acting chair) Absent: Amy Sadkin, Deb Chapdelaine There was no public comment. Secretary’s Report: Motion made and passed to accept minutes as amended. Director’s Report: Prior to her leaving on vacation. Amy sent the Director’s Report via email to the Trustees.  Motion made and passed to have Trustees read and then submit comments/questions about the Director’s June 2009 Report via email to Amy, who will address these when she returns. Board of Trustees Reorganization:  Motion made and passed to elect John Mara as chair.  Vice chair will be appointed by Chair as needed.  Motion made and passed to elect Jeanne Raboin as Secretary.  Committee Assignments 1. Finance: Len, John and Amy 2. Policy: Deb, Lisa, Noelle and Amy 3. Personnel: Mike, Len and Jeanne 4. Endowment: Motion made and passed to table this assignment to the next meeting so that the new chair can appoint trustee member. Liaison Reports:  Friends: 1. Jeanne reports that the Friends Executive Board has unanimously accepted the Endowment Resolution and Investment Policy. The board has also revised its charter/by -laws to reflect the needs of the Endowment policy. The changes have been posted publicly and then will be ratified at the Annual Meeting on July 17. 2. Book & Bake Sale was a success, net of approximately $2,400. 3. Friends Annual Meeting will be Friday, July 17 at 6 pm. It will be held at the library in the Wallace Room and is pot luck. Invitations will go out soon. 4. Amy presented several library requests. The Friends allocated monies for carpet cleaning and upholstery; she is still waiting for bids on fencing for the children’s garden area. It was suggested that the Friends also approach the Town Trust Fund for support with this endeavor.  MLTA & MOFL 1. Mike presented budgets from MA governor, House and Senate 2. Lunenburg population is slightly under 10,000 so hours required to be open and materials expenditure may change. 3. Next MFOL conference is November 14, 2009. All trustees encouraged to attend the program being hosted by the Worcester Public Library. Old Business:  Jeanne proposes inviting Loxi Jo Calmes, Lunenburg Superintendent of Schools, to the September meeting, to discuss school groups and their impacts on the library.  Two revisions of the Meeting Room Policy are circulating; it appears that the one of the web site is the most recent; the one being handed out from desk is older version. Jeanne suggests Policy Committee check this discrepancy, John will mention to Amy.  John checked Trustees home and email addresses; will send out revised contact sheet.  John suggests an August meeting to prepare for proposed September meeting with Loxi Jo and Amy’s evaluation. ===PAGE 2===  Amy’s evaluation: Mike will send evaluation template to Len and Jeanne for review. Meeting adjourned at 8:30 p.m. Next meeting: TBD Respectfully submitted, Jeanne Raboin Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2009-08-20-agenda-2718.txt BOARD : library-board-of-trustees DATE : 2009-08-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-08-20-agenda-2718.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08202009-2718 ======================================================================================== ===PAGE 1=== Library Board Of Trustees Meeting1. ======================================================================================== DOCUMENT : 2009-09-17-agenda-2719.txt BOARD : library-board-of-trustees DATE : 2009-09-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-09-17-agenda-2719.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09172009-2719 ======================================================================================== ===PAGE 1=== Library Board Of Trustees Meeting1. ======================================================================================== DOCUMENT : 2009-09-17-minutes-2719.txt BOARD : library-board-of-trustees DATE : 2009-09-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-09-17-minutes-2719.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09172009-2719 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library September 17, 2009 Meeting was called to order at 7 pm Attending: John Mara, Mike Kelly, Len Smetana, Amy Sadkin, Noelle Bodkin, Lisa Krowitz, Jeanne Raboin Absent: Deb Chapdelaine No public comment. 1. Trustees minutes: a. June 2009 minutes were approved. b. August 20 2009 minutes approved with amendments. c. August 20 2009 Executive session minutes approved and released. 2. Friend’s Meeting: a. Endowment Committee: Friends are in the process of finding 2 Lunenburg citizens w ho would like to sit on the committee. This should be completed by October 2009. b. Book and Bake Sale: Saturday, October 3, 2009, 9-2. c. Cultural Horizon Program is taking shape. This year’s theme will be West Africa. Fund -raising opportunities were discussed and Jeanne will take these to the Friends. 3. Director’s Report: please see full report, handouts and budget for details a. Discussion about FY 09 year-end library account balances. b. Amy met with new Technology Director and presented her with a list of LPL technology needs. c. Budget – please see handout for FY 09 year-end. d. Motion made and passed to close the library on December 24, 2009 and to close at 4 pm on December 31, 2009. e. Staff vacancy: Sandy Mailloux is preparing to retire. Amy would like to combine this p osition with that of a reference/technology librarian; position would be 28 hrs/week with benefits.. 4. Trust funds: See “Lunenburg Public Library Schematic of Public Funds” handout. Motion made and passed to have Amy go ahead and apply material expenditures to gift account and all purpose trust funds interest in equal proportion to other town budgets if requested to cut library budget by CAFO. 5. Director’s evaluation was given to Amy on September 13, 2009. Amy will sign and copies will be given to Trustees and CAFO. 6. Policy Review: Inclement Weather – Motion made and passed to remove the wording “Trustee library chair” and “2-hour delay”. Meeting adjourned at 8 pm. Next meeting October 15 at 7 pm. Respectfully submitted, Jeanne Raboin Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2009-10-15-agenda-2720.txt BOARD : library-board-of-trustees DATE : 2009-10-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-10-15-agenda-2720.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10152009-2720 ======================================================================================== ===PAGE 1=== Library Board Of Trustees Meeting1. ======================================================================================== DOCUMENT : 2009-10-15-minutes-2720.txt BOARD : library-board-of-trustees DATE : 2009-10-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-10-15-minutes-2720.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10152009-2720 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library October 15, 2009 Meeting called to order at 7 p.m. Attending: Amy Sadkin, Len Smetana, Mike Kelly, Noelle Bodkin John Mara, Deb Chapdelaine, Lisa Krowitz, Jeanne Raboin Guest: John Londa 1. No Public Comment. 2. John Londa presented information about a grant opportunity to place solar panels on town building roofs, including the library.  Board of Selectman and CAFO asked John to move forward with this energy-saving opportunity; there are no up-front costs for the town or library.  Several steps will need to happen prior to this program happening: i. Request for applications by October 27, 2009 ii. Site evaluations will be done to assess feasibility (structurally and % of sunlight) of placing panels on the library roof and other town buildings. iii. Company would own panels and incur the cost of installation; company would own panels and collect rebates from MA collective; they would also get federal tax credits and any federal/state tax incentives; town would have long-term lease of 10 years and then could add 2 5-year periods (approx. 20 years); town would have the option to purchase panels at 10- year point (at assessed value of system) iv. Rate to town would be sold back below Unitil’s rate. There is a possibility for 10 KW. v. John’s will check into who would be responsible for restoration of library roof if panels removed. vi. Third-party supplier for electric is Trans Canada. vii. John will send contract to John Mara for the Trustees to review. 3. Minutes: Motion made and passed to accept September minutes as revised. 4. Director’s Report: Amy presented October’s Director’s Report (Please see printed report for details)  Meeting room, computer and ILL usage is up.  CAFO will announce additional budget cuts at December 1 town meeting.  Sandy is retiring at the end of 2009; she sent Amy her resignation letter.  Library InSight: Amy and the staff have issued library cards for groups; this will make it easier for groups to book rooms and relieve the staff’s time being put into this.  Facilities: There have been problems with the window sash handles coming off and windows getting stuck in the open or closed positions.  Technology: Beth, Lunenburg’s Technical Support to the library, is working on the much needed updates and fixing of the library’s staff and patron pc’s.  Programming: Karen’s grant is complete.  The entire LPL collection is weeded. 5. Friends October Book and Bake Sale: Made approximately $2, 430.00 6. Job Description: Motion made and passed to accept Technology Services Librarian job description. 7. Other  Budget Requests: Motion made and passed to appropriate $1,000.00 for staff development and professional organization memberships.  Friends of LPL i. Amy would like to present a gift to Sandy for her retirement; Friends, Trustees and Staff will all chip-in for the gift. Friends will arrange a small reception in her honor; Amy will let us know the day and time. ii. Friends have requested a joint-meeting of the Friends and Trustees to discuss how to inform the community about the Endowment. For Mike Kelly - Action Items: ===PAGE 2===  John Londa will get back to John Mara about the solar panels grant opportunity; John Mara will send solar panels contract to Trustees for review.  Jeanne Raboin will speak to the Friends about the joint Friends/Trustees meeting.  Amy Sadkin will arrange for Sandy’s gift and find out best day for a reception. Meeting adjourned at 8:32 p.m. Next meeting: November 19, 2009 at 7 p.m. Respectfully submitted, Jeanne Raboin, Secretary Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2009-11-19-agenda-2721.txt BOARD : library-board-of-trustees DATE : 2009-11-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-11-19-agenda-2721.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11192009-2721 ======================================================================================== ===PAGE 1=== Library Board Of Trustees Meeting1. ======================================================================================== DOCUMENT : 2009-11-19-minutes-2721.txt BOARD : library-board-of-trustees DATE : 2009-11-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-11-19-minutes-2721.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11192009-2721 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library November 19, 2009 Meeting was called to order at 7:06 p.m. Attending: Deb Chapdelaine, Amy Sadkin, John Mara, Len Smetana, Noelle Bodkin, Mike Kelly, Lisa Krowitz, Jeanne Raboin 1. No public comment. 2. Secretary’s Minutes: Motion made and passed to accept as amended. 3. Director’s Report: For more details, please see Director’s Report a. Budget appears a bit off, but that is due to the three (3) pay periods. b. Circulation rates, meeting room usage are up; increased 13% over pa st 2 years. c. Amy submitted Capitol Planning projects to CAFO, see report. d. State aid is below $12,000 e. Staff Update (see report): the way fine money is being handles by staff is changing; Library Insight library cards for groups are being distributed, this will make it easier for staff/librarians to book rooms. f. Facilities helped clean off graffiti from the one of the granite benches. g. Technology: there continue to be numerous pc and network issues. Amy continues to report these to the Technology director and will also report issues to CAFO. 4. Policy Committee: Art Exhibit and Meeting Rooms Guidelines/Policy – Motion made and passed to accept all revisions to these policies. 5. Children’s Wing: Motion made and passed to give Amy permission to close children’s wing whe n understaffed. 6. Public Libraries Fund Grant Money: $517.00 is in this fund; motion made and passed to spend remaining Public Libraries grant funds. 7. Town Meeting – December 1: Discussion a. Furloughs: State reports that if the library closes due to staff shortage, then state aid will be cut; we have 4 hours to work with. b. See MBLC policy on municipalities’ closing main library or ceasing library services and loss of state aid http://mblc.state.ma.us/grants/state_aid/policies/sa_closure_policy2010.php 8. Technology/Reference Position: Hourly rate will be $15.97; Trustees recommend that Director wait until after Dec. 1 town meeting to post position; Amy will also request meeting with the town’s clerical union. Meeting adjourned at 8:25 pm Next meeting: Thursday, December 17, 2009 at 7 pm. Respectfully submitted, Jeanne Raboin Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2009-12-17-agenda-2722.txt BOARD : library-board-of-trustees DATE : 2009-12-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-12-17-agenda-2722.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12172009-2722 ======================================================================================== ===PAGE 1=== Library Board Of Trustees Meeting1. ======================================================================================== DOCUMENT : 2009-12-17-minutes-2722.txt BOARD : library-board-of-trustees DATE : 2009-12-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2009-12-17-minutes-2722.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12172009-2722 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library December 17, 2009 Meeting was called to order at 7:03 pm Attending: John Mara, Mike Kelly, Len Smetana, Amy Sadkin, Noelle Bodkin, Lisa Krowitz, Deb Chapdelaine, Jeanne Raboin 1. Public Comment: John read a thank you note from Sandy Mailloux. 2. New Business: a. November 19, 2009 minutes approved as amended. b. December 9, 2009 minutes accepted as written. 3. Director’s Report (please see full report for details): a. Discussion of revisions and how these were arrived at to FY10 LPL Budget: i. New budget for FY10 is $303,099 representing an 8.2% cut ($27, 163) from original appropriation. Please see budget sheet FY10 Library Expense Analysis Nov-09 MONTH #5 for detailed line item cuts. b. Meeting to discuss capitol planning is scheduled for December 22, 2009. Amy will be requesting ` seal coating the parking lot, technology and new carpeting in Main Hall. c. Staff Update: i. The insurance carrier doesn’t require the building to have a certain number of staff to meet insurance requirements. LPL will always have two (2) staff members in attendance during open hours. ii. Technology/Reference position: More than a dozen applications. iii. Kate and Sherri will each work 5 additional hours until new position hired. iv. Karen has received a grant; Sherry attended two workshops on interlibrary loan and databases; Amy attended an Excel spreadsheet workshop. d. Facilities: Two instances of bathroom vandalism; cleaned-up and haven’t reoccurred e. Technology Update: head of technology suggests the library purchase a server and a tape backup system. This would give the network administrator almost total control of the network and all devices attached to it. Please see Computer Network report for details. f. Programming: Karen has many programs planned for the Christmas break; Kate has the book club and Amy is working on booking the Swing Dance lessons. g. Strategic Planning: Amy is joining with other public library directors to discuss and work on strategic planning; they are visiting other libraries and will be developing a library questionnaire. h. Worker’s Credit Union: Gordon Wetmore will be completing the pledge by the end of the year (2009). i. Safety: MBLC is looking into libraries being used as FEMA centers during emergencies. 4. Mileage: Motion made and passed to use up to $1,000 out of All-Purpose Trust Funds for staff travel mileage. 5. Policy Review: a. Operational Safety Policy: Motion made and passed to accept policy as amended. b. Noelle tells board that the Policy Sub-group will be meeting January 2010. 6. Staff Recognition gifts were delivered. 7. Other: Accolades, thanks and a very fond farewell to Mike Kelly, and his wonderful wife, Laurie, as he resigns from the LPL Board of Trustees to head to South Carolina. Meeting adjourned at 8:08 pm. Next meeting: January 21, 2010 Respectfully submitted, Jeanne Raboin, Secretary, Lunenburg Public Library Board of Trustees