# library-board-of-trustees — 21 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2011-01-20-agenda-2733.txt BOARD : library-board-of-trustees DATE : 2011-01-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-01-20-agenda-2733.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01202011-2733 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Board of Trustees January 20, 2011, 6:30 P.M. Lunenburg Public Library Public Comment: New Business: • Approval of minutes of December 16, 2010 • Director’s Report o Budget o Circulation o Staff update o Facilities update o Technology update o Programs o Friends o Endowment Information o Other • Meeting with the BoS on January 18, 2011 • FY 2012 Budget – discussion regarding: o Salary Adjustments based on Town Manager’s Figures o Approval of Revised Line Items • Other Old business Adjourn ======================================================================================== DOCUMENT : 2011-01-20-minutes-2733.txt BOARD : library-board-of-trustees DATE : 2011-01-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-01-20-minutes-2733.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01202011-2733 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library January 20, 2011 Meeting was called to order at 6:30 p.m. Attending: Noelle Bodkin, Lisa Krowitz, Dick Mailloux, John Mara, Kathy Murray, Jeanne Raboin, Amy Sadkin, Len Smetana 1. There was no public comment. 2. New Business  December 16, 2010 minutes approved unanimously.  Director’s Report (please see report for more detail) o Budget: FY12 budget submitted to Town Manager; FY11 budget on track, salary variances for December, YTD and Total Year are under; as of December 2010, FY2011total budget under $63, 907. o Circulation: a bit under for December 2010 (FY11); Meeting Room usage also down for December 2010. Reasons could be due to weather, holiday and School groups using their rooms. o Staff Update: Sam Reggio hired as “fill-in” help; Amy attended A Director’s Roundtable on 1/14/11, discussion was about eReaders; LPL Kindle lending program and policy was noticed by a Sydney, Australia librarian. o Facilities: Clean Carpets did free spot cleaning in December when library was cl osed; snow/ice removal has been adequately taken care of and the HVAC is being carefully watched. o Technology Update: Jen continues to work on the main hall computer monitor and it will soon be ready for use. o Programs: ALL of the children, YA and adult programs are very well-attended and successful. Herbalist Kenyon Keily will be speaking the last week in January 2011. o Friends/Endowment: $5,000 dontatin from the estate of Vida Waller was placed into the Endowment Fund; Friends have written a media release describing the mission of the Friends and Endowment; fundraisers and programs being discussed for 2012: LPL mini -golf, wine and beer tasting, new Cultural Horizons series, Book & Bake sales. o Old Mutual Fund account has shown an increase, total earnings for last calendar year: $784.09 3. Board of Selectmen Meeting – January 18, 2011  Trustees are welcome to attend; Amy will present the FY12 budget in the format requested by Kerry Speidel.  Highlights: funding for CWMars network fee, 4 additional hours of operation; 3% utilities increase; 5% increase for Clerical Union employees, SalAdmin employees 3%. Also an increase in Mileage Reimbursement and Professional Fees is included.  Salary Adjustments: have been based on Town Manager’s FY12Forecast.  Motion made and passed unanimously to accept FY12 Budget Revised Line Items. Meeting adjourned at 7:45 p.m. Next meeting: February 17, 2011 at 6:30 p.m. Respectfully submitted, Jeanne Raboin Secretary Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2011-02-17-agenda-2734.txt BOARD : library-board-of-trustees DATE : 2011-02-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-02-17-agenda-2734.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02172011-2734 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Board of Trustees February 17, 2011, 6:00 P.M. Lunenburg Public Library Public Comment: New Business: • Approval of minutes of January 20, 2011 • Update of Information of the FY 2012 Budget • Vote on Revised Line Items (if required), based on Town Manager’s Recommendations • Director’s Report o Budget o Circulation o Staff update o Facilities update o Programs o Friends o Other • Other Old business Adjourn ======================================================================================== DOCUMENT : 2011-02-17-minutes-2734.txt BOARD : library-board-of-trustees DATE : 2011-02-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-02-17-minutes-2734.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02172011-2734 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library February 17, 2011 Meeting was called to order at 6:02 p.m. Attending: Lisa Krowitz, Dick Mailloux, John Mara, Kathy Murray, Jeanne Raboin (late), Amy Sadkin Absent: Noelle Bodkin, Len Smetana 1. There was no public comment. 2. New Business  Motion made by Kathy Murray and seconded by Dick Mailloux to approve the January 20, 2011 minutes, passed unanimously.  Update of Information of the FY 2012 Budget: Amy will present FY 2012 budget to Fin Comm on March 3 at 7 pm.  Revised Line Items based on Town Manager’s Recommendations for FY 2012 Budget: Discussion about revised line items. Motion made and passed unanimously to accept the Revised 2012 Library Budget as proposed on February 17, 2011. 3. Director’s Report  FY 2011 Budget: Salary is under projection; library materials a little under; will try to work with Jim to lower electricity usage.  Circulation: compared to last year circulation numbers are a little lower. These numbers could be reflecting the snow days where the library was closed.  Staff update: o Amy attended an Emergency Management meeting and has volunteered chairs, books, games, etc. and staff is also willing to assist at an emergency shelter. o Amy spoke at the Groton Public Library’s February 2011 Legislative Breakfast. o Jen attended an eBooks class and has offered to teach staff and patrons about the technology. o Staff meeting held on February 10, 2011.  Facilities Update: library’s flat roofs cleared off on January 31; new hinges ordered for front door.  Programs: Attendance is up; some highlights: Valentine’s Day Chocolate Dipping, Yoga program with School Linked services, and an herbal medicine talk by Kenyon Keilly.  Friends/Endowment: Friends have added Pawtucket Red Sox tickets to the Museum Pass program; approved ordering additional library card holders; there are 1,043 households that are members of the Friends of LPL.  Other: Amy is applying for an “On the Same Page” grant from the MBLC. The book will be The Adventures of Huckleberry Finn by Mark Twain; the computer in the Main Hall is still a work in progress. 4. Other Library Business  Discussion of letter to Trustees relating to use of the Wallace Room.  March Trustees meeting will address Trustee elections. Meeting adjourned at 6:50 pm Next Meeting: March 17, 2011 at 6:30 pm. Respectfully submitted, Jeanne Raboin Secretary Trustees of Lunenburg Public Library ===PAGE 2=== ======================================================================================== DOCUMENT : 2011-03-17-agenda-2735.txt BOARD : library-board-of-trustees DATE : 2011-03-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-03-17-agenda-2735.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03172011-2735 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Board of Trustees March 17, 2011, 6:30 P.M. Lunenburg Public Library Public Comment: New Business: • Approval of minutes of February 17, 2011 • Update of Information Meeting of the FY 2012 Budget • Town Caucus • Director’s Report o Budget o Circulation o Staff update o Facilities update o Programs o Friends o Other • State Aid Money for FY 2011 • Discussion of Staffing Levels and Scheduling • Other Old business Adjourn ======================================================================================== DOCUMENT : 2011-03-17-minutes-2735.txt BOARD : library-board-of-trustees DATE : 2011-03-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-03-17-minutes-2735.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03172011-2735 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library March 17, 2011 Meeting was called to order at 6:30 p.m. Attending: Noelle Bodkin, Lisa Krowitz, Dick Mailloux, John Mara, Kathy Murray, Jeanne Raboin, Amy Sadkin, Len Smetana 1. No public comment 2. February 17 minutes unanimously approved as amended. 3. Amy: Budget report to Financial Committee went well; Town manager asked us to consider using use state aid to support additional hours; figure recommended from last trustees meeting has been accepted; Kerry sent information that local aid may not be funded at recommended level. 4. Town Caucus: March 21, 2011: Kathy Murray and Lisa Krowitz agree to have their names submitted to Town Caucus. 5. Director’s Report (Please see report for more details.)  Budget and Circulation: Staff salaries little adjustment from last month, reconciled with town figures; Kate’s longevity, Karen’s in June; salaries still a little under, however, just hired someone for part -time summer work, 12.08 per hour, Kerry approved. Person starting Monday is Alex Lent. Rest of budget on track, holding steady in all areas.  Quick discussion about e-books, number of downloads being limited; CW Mars will be meeting tomorrow to try to come to some agreement.  Building/Facilities: New hinges for the door not yet installed, door will not be under warranty after new installation. Cub Scout group left running water on in the boy’s bathroom, den mother contacted - soap dispenser snapped off and soap all over the place; many kids on Wednesday, vandalized men’s bathroom, police called; sign was placed on door, if need to will begin locking the doors again. DM suggests changing the locks to something that self-locks. JM suggests burning a cd from the security tape and sending to the middle school principal.  Circulation: Slightly down, meeting room usage up in Feb.2011. Averaging 220 people on Saturdays (see report). Weeding the collection: VHS tapes and Books on Tape, both items will eventually be eliminated.  Staff Update: AS participated in L.H.S. Career Day; staff participated in webinars on Evergreen and Teen Theme/Children’s theme for summer reading programs; staff reviews for clerical union employees sent out, also included were director’s suggested goals and own (personal) goal’s.  Technology: Website purchased by town, AS having trouble getting information about maintaining, transferring information, etc. Jen remains on the committee.  Programs: Puzzle and Game Swap; National Poetry Month in April and there will be programs collaborating with Kate and local poetry groups.  Friends: Investigating new passes; Cultural Horizons and mini-golf in 2012.  Other – Historical Commission: dropped off thumb drive with town records dating back to 1721 with original land grants, very large files; discussion about how to give the best access to the community for these records. Swamped with volunteers, having them switch the barcodes on old items, however does takes much staff time to train. $12,000 Revolving fund article submitted to the Town Meeting warrant for FY12.  Town Meeting is Saturday May 7th. 6. State Aid Money for FY 2011: $6,551.68 is due to come to Lunenburg and will be placed into the library. Will have received $12,000+ this year. 7. Staffing levels and scheduling: AS reviews this with the Trustees. Primary issue: to have enough people in the pm, goal is to have 4 all day long, more in afternoon if possible – we are short-staffed with 5.5 FTE. One person scheduled to be off from now through the summer; Deb will be out on medical leave for awhile; there are other staff health issues with some unexpected leave. Trustees and Library Director discussed time-off request procedures. Motion made and passed to adjourn at 7:34 pm. Next meeting: April 14, 2011 at 6:30 pm. Respectfully submitted, Jeanne Raboin, Secretary ===PAGE 2=== Trustees, Lunenburg Public Library ======================================================================================== DOCUMENT : 2011-04-14-agenda-2736.txt BOARD : library-board-of-trustees DATE : 2011-04-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-04-14-agenda-2736.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04142011-2736 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Board of Trustees April 14, 2011, 6:30 P.M. Lunenburg Public Library Public Comment: New Business: • Approval of minutes of March 17, 2011 • Freegal Music Service – Do we wish to offer? • Director’s Report o Budget o Circulation o Staff update o Technology o Facilities update o Programs o Friends/Endowment o Other • Budget Adjustments for FY 2011 (mileage) • Discussion of Town Meeting Agenda and Potential Questions • Other Old business Adjourn ======================================================================================== DOCUMENT : 2011-04-14-minutes-2736.txt BOARD : library-board-of-trustees DATE : 2011-04-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-04-14-minutes-2736.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04142011-2736 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library April 14, 2011 Meeting was called to order at 6:30 p.m. Attending: Noelle Bodkin, Lisa Krowitz, Dick Mailloux, John Mara, Kathy Murray, Jeanne Raboin, Amy Sadkin, Len Smetana No public comment. 1. Minutes – Motion made by Dick Mailloux and seconded by Len Smetana, passed unanimously to accept minutes as amended. 2. Freegal Music: A music service where the library pays upfront, then free to patron to download ; motion made and passed unanimously to have Amy obtain more information and report to Board at May meeting. Question – Do we track log-ins from home computers? Amy does get counter numbers for use of website and databases. 3. Director’s Report (Please see report for more details) a. Highest circulation ever for March; increase in meeting room usage, computer use remains steady; of the 12,113 items circulated, 1,282 were ILL’s. b. Alex Lent is now on board; scheduling continues to be an issue; Bonnie and Jen have taken on a few more hours. One staff longevity is outstanding. c. Budget: Salaries a bit different due to 3 pay periods; library materials expenditure is up due to big purchases. i. Budget Adjustment FY 2011: Mileage increased, Amy Sadkin thinks it’s due to her being on the CWMARS Executive Board suggests taking it out of postage and water/sewer; shouldn’t need too much more, probably $100. Motion made by Kathy Murray and seconded by Dick Mailloux to take money out of 1st postage, 2nd sewer, and then 3rd water of up to $200 and place into Postage account – passed unanimously. ii. Utilities will probably even out by the end of the year. iii. Materials expenditures will probably be about $65,000 this year. d. CWMars Statistics: As of January 2011 LPL had 6,843 patrons, please see report for breakdown by user - type; 55,709 items in collection. e. Amy attended CWMars Executive Meeting and User’s Council Meeting; new ILL delivery service starting July 1 – Optima is the company. Paperless ILL’s will begin next year. Evergreen won’t be up by July 1; won’t continue Millennium circulation service, so may be some issues between Millennium being discontinued (contract up in July) and Evergreen coming up in October. f. Facilities Update: empty liquor bottles found in Men’s room in March; a Monday night meeting notified that they left water running in ladies room and lights on; an interior window in the Children’s room cracked, replaced by facilities. g. Lion’s club offered to do mulch; students needing community service hours will do raking; Amy will ask Friends to pay for lawn care (Lakeview) and removal of dead shrubs; Town will do mowing. h. Technology: Jen has computer monitor up and running i. Programs: April library programs – Nursery Rhyme Times, story hours, Lego club, May Baskets and Wildlife Owl Program. Teen programs – Red Eye, GBC and TAG Book Clubs. Adult programming – knitting, computer classes and teen/adult poetry programs. In addition to these the Quilts of Valor are on display throughout April. j. Town meeting: May 7, 2011. 4. State budget looking good, should help with Town Hall projections; discussion about Town Manager and Fin Comm recommendations and budget. 5. Nothing yet about Town Meeting Agenda and potential questions for LPL. 6. Town election May 21, 2011 Meeting adjourned 7:25 pm. Next meeting May 19, 2011 at 6:30 pm. ===PAGE 2=== Respectfully submitted, Jeanne Raboin, Secretary Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2011-05-19-agenda-2737.txt BOARD : library-board-of-trustees DATE : 2011-05-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-05-19-agenda-2737.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05192011-2737 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Board of Trustees May 19, 6:30 P.M. Lunenburg Public Library Public Comment: New Business: • Approval of minutes of April 14, 2011 • Review of Town Meeting • Director’s Report o Budget o Circulation o Staff update o Technology o Facilities update o Programs o Other • Update on Freegal Music Service • Discussion of Town Negotiated Contracts and Implications for LPL • Discussion of Board Reorganization – to occur at Ju ne Trustee’s Meeting • Other Old business Adjourn ======================================================================================== DOCUMENT : 2011-05-19-minutes-2737.txt BOARD : library-board-of-trustees DATE : 2011-05-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-05-19-minutes-2737.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05192011-2737 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library May 19, 2011 Meeting was called to order at 6:43 p.m. Attending: Noelle Bodkin, Lisa Krowitz, Dick Mailloux, John Mara, Len Smetana, Amy Sadkin Absent: Jeanne Raboin No Public comment. 1. Minutes - Motion made by Dick Mailloux and seconded by Noelle Bodkin, pass unanimously to accept the minutes from the April 14 meeting. 2. Review of Town Meeting – The technology budget included 15 computers, a wireless printer and a color copier for the Library. 3. Director’s Report (see report for details) a. Circulation/Budget: Fine money is down year over year; e-mail reminders are helping. Attendance, meeting room usage and computer usage are up. Salaries and utilities are in line. Library materials will be up in May due to magazine renewals and purchases of books on CD. b. Staff: i. Jen attended a CWMARS meeting re:Evergreen and the switch over to the new system, the database will be unavailable for four days, all patrons will need to have their library cards to check items out. Signs will be posted. ii. Sherri attended a meeting on an alternative meeting room booking software, but found the current software better suits LPL’s needs. iii. Patty attended an Evergreen update re: cataloguing changes. iv. Kate and Karen are working on Summer Programs. v. Amy was invited to join the Board of the Mass Library Aid Association, attending CWMARS Executive Committee and User’s Council meetings and has been acting as a proctor for local residents taking tests vi. David Berthiaume, long-time Sr. Tax write-off worker will no longer be doing our yard work/recycling. c. Technology – Jen’s computer has a virus which affected PCRserve, CWMARS is working with Jen to correct the issue. d. Facilities: The front door hinges are fixed, an extra set has been ordered. e. Programs: On May 14th, the Friends sponsored The BUS-eum, a traveling exhibit about German POW’s titled, “Held on the Homefront”, nearly 40 people attended. On May 26th the Never Again Campaign will be discussing Japanese culture and the after-effects of nuclear radiation and war following WWII. Kate wrote a grant and received $1,000.00 for the Teen Summer programs. f. Other: The police responded to a call about teens shooting BB guns. The Friends added 2 more passes, Butterfly Place and Garden in the Woods. Spring Book and Bake Sale is Saturday, Jun e 4th. 4. Freegal Music Service: Discussion about the costs, service, pros and cons. A motion was made by John Mara with a second by Len Smetana to try the program with an initial expenditure of $1,440 for 52 weeks/3 songs/week/patron starting July 1, 2011, it passed unanimously. The funds will come from the Revolving Fund. 5. Discussion of the Town Negotiated Contracts and Implications for LPL: 3% increase for 2012, and an extra ½% to the steps in 2013. 6. Discussion about Board Reorganization to occur at the June Meeting. 7. Other Business: Discussions about the town website and library trustee overview. Wildberry a monthly e- mail service is used by Leominster to communicate what’s happening at the library, check it out. Meeting adjourned 7:43 p.m. Next meeting June 16, 2011 at 6:30 p.m. Submitted by Kathy Murray, Trustee, Lunenburg Public Library ======================================================================================== DOCUMENT : 2011-06-16-agenda-2738.txt BOARD : library-board-of-trustees DATE : 2011-06-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-06-16-agenda-2738.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06162011-2738 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Board of Trustees June 16, 6:30 P.M. Lunenburg Public Library Public Comment: New Business: • Approval of minutes of May 19, 2011 • Director’s Report o Budget o Circulation o Staff update o Technology o Facilities update o Summer Programs o Website o Other • End of Year Financial Overview • FY 2012 Overview • Salary Administration Program • LPL Friend’s Update • Board Reorganization o Chair o Secretary o Personnel Committee o Budget Committee o Endowment Representatives (2) o Policy Committee • Director Evaluation • Other Old business Adjourn ======================================================================================== DOCUMENT : 2011-06-16-minutes-2738.txt BOARD : library-board-of-trustees DATE : 2011-06-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-06-16-minutes-2738.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06162011-2738 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library June 16, 2011 Meeting was called to order at 6:30 p.m. Attending: Noelle Bodkin, Lisa Krowitz, Dick Maillo ux, John Mara, Kathy Murray, Amy Sadkin, Len Smetan a 1. There was no public comment. 2. New Business • May 19, 2011 minutes approved unanimously. • Director’s Report (please see report for more detai l) o CWMARS: No discount this year due to switch to sta tewide service. o Circulation: a bit under from FY10 to FY11. o Staff Update: Deborah Sheilds returned to work, Ale x Lent will be leaving 1 st /2 nd week of August. Amy attended a tour of Cushing Academy “E-library”. o Facilities: Minor issues at the library with the cl eaning company. o Technology Update: 2 desktops will be exchanged for 1 laptop. Jen attended website training for the new town website that will go live 7/1/11. Jen is working on the library homepage design. As of this Trustee meeting, all changes to the webs ite must be approved at the town level by Kerry Speidel and/or Laura Williams. Amy suggested that for efficiency it may be more appropriate if department heads approve website cha nges specific to their respective departments. This suggestion may be implemented af ter the 1 st round of changes. o Programs: All summer programs in order. The Friend s of the Library are sponsoring the Children and YA summer programs. Nathan Diperri wi ll be having a book signing. o Friends/Endowment: Endownment Committee meeting s cheduled for June 25, 2011. Friends raised $2,500 at the June Bake/Book sale. The end of the year Potluck supper scheduled for Friday July 22, 2011 at 6 pm to be followed by a mo nthly meeting. o FY12 Budget: The office supply line item will be a pproximately $500 less since the library & barcodes were purchased in FY11. o Salary Admin Plan: Under the new plan the grades/s teps and position names were adjusted. In addition, salary increases were given to all Sr and Jr library assistants. 3. Library Trustees Board Reorganization • Chairman – Dick Mailloux elected unanimously. • Secretary – Regina Raboin elected unanimously. • Personnel Committee – Dick Mailloux, Regina Raboin, Len Smetana elected unanimously. • Budget Committee –Noelle Bodkin, John Mara, Kathy M urray elected unanimously. • Endownment Representatives – Lisa Krowitz, Len Smet ana • Policy Committee – Noelle Bodkin, Lisa Krowitz Meeting adjourned at 8:00 p.m. Next meeting: September 15, 2011 at 6:30 p.m. Respectfully submitted, Lisa Krowitz for Jeanne Raboin Secretary Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2011-09-15-agenda-2739.txt BOARD : library-board-of-trustees DATE : 2011-09-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-09-15-agenda-2739.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09152011-2739 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Board of Trustees September 15, 2011, 6:30 P.M. Lunenburg Public Library Public Comment: New Business: • Approval of minutes of June 16, 2011 • Calendar of Meetings for FY 2012 • Calendar for the LPL for FY 2012 • Director’s Report o Budget o Circulation o Staff update o Technology o Facilities update o Summer Programs o Other • End of Year (FY 2011) Update • Update on State Aid Reports • Capital Plan FY 2013 - Update • Evergreen Software Conversion • Other Old business Adjourn ======================================================================================== DOCUMENT : 2011-09-15-minutes-2739.txt BOARD : library-board-of-trustees DATE : 2011-09-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-09-15-minutes-2739.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09152011-2739 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library September 15, 2011 Noelle Bodkin, Lisa Krowitz, John Mara, Jeanne Rabo in, Amy Sadkin, Len Smetana Absent: Richard Mailloux, Kathy Murray Minutes: Motion made by LK and seconded by NB, to u nanimously accept minutes as amended from June 16, 2011. No Public Comment. New Business 1. Calendar of meetings: no conflicts with school cale ndar until April Vacation week; we may need to move this but will wait until then. 2. Calendar for the LPL Library: Discussion about clos ing LPL on these dates: Dec. 24, 2011, Dec. 26, 201 1; Jan. 2, 2012 and May 5, 2012. NB made motion to close LPL on Dec . 24 & 26, 2011; Jan. 2, 2012, LS seconded, unanimous to close library on these dates. 3. Director’s Report (see report for details) a. Summer Director’s Report: no questions i. July Budget 2011 – Salary: there was a step increas e (signing bonus) voted on at Town Meeting for one LPL staff. ii. Revolving Fund Balance: $9,391.39 iii. Keep in mind: State Aid Reports - population over 1 0,000 so we must be aware of the state policies for this (we have 3 yrs. to comply). b. September 2011 Director’s Report: see report i. Concerning the Gaming: Question, would this program need adult supervision when a child/teen checks game(s) out. ii. LPL plans on circulating the older, used games; in- house for new games. iii. LPL Staff opening: would like to post as a Senior L ibrary Assistant; overall picture for the future: would like to get current staff more hours and in n ear future more staff. iv. Salary a little over due to extra pay period. v. Circ up again; seeing slightly less kids after scho ol. vi. All old pc’s recycled, new ones in soon; good adver tisement on Cable Access channel for library programs. 4. State aid reports are completed: collections have i ncreased, LPL is a net lender, good number of patro ns from outside Lunenburg requesting our materials or using library . 5. When new OPAC system comes up, LPL will not need to be closed; however cataloging will be down for a m onth, so no new items to be shelved at this time. 6. Capital Plan FY2013 (see handout): discussion about which items to present in the 2013 plan. Trustees would like to add exterior doors and include handicapped access b utton to be in ADA compliance into the plan. Roof a nd HVAC system added to list of Inventory items $10K and up . 7. Evergreen Software Conversion: pushed to January 20 12 (but this could change); unfortunately CWMars no t paying for update to current system so there are several i ssues. 8. Other business: Friends of LPL Book and Bake Sale O ct. 1. 9. Noelle: Presented a request by a Lunenburg citizen to use the library’s Great Hall for a wedding cerem ony. Although the idea is lovely, Trustees unable to give permiss ion due to the LPL Policy on after-hours library us e. John will draft a letter of regret and will send to Trustees for revi ew. 10. Freegal website not implemented nor paid for yet. Motion made by JM, seconded by LK to adjourn at 8:1 0 pm. Next meeting Thursday, October 20 at 6:30 pm. Respectfully submitted, Jeanne Raboin, Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2011-10-05-agenda-2740.txt BOARD : library-board-of-trustees DATE : 2011-10-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-10-05-agenda-2740.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10052011-2740 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Personnel Sub-Committee of the Board of Trustees Wednesday October 5, 2011, 7:00 P.M. Lunenburg Public Library AGENDA Public Comment: New Business: ● Director’s Evaluation Adjourn ======================================================================================== DOCUMENT : 2011-10-20-agenda-2741.txt BOARD : library-board-of-trustees DATE : 2011-10-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-10-20-agenda-2741.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10202011-2741 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Libary Board of Trustees Thursday Oct. 20, 2011 6:30 P.M. Lunenburg Public Library AGENDA Public Comment: New Business: ● Approval of minutes of September 15, 2011 ● Director’s Report ○ Budget/Circulation Update ○ Staff Update ○ Technology Update ○ Facilities Update ○ Program ○ Other • Friend’s Update o Book and Bake Sale • Discussion of Lending Policy • Preliminary overview of budget for 2012-2013 • Director Evaluation • Other Old Business: Adjourn ======================================================================================== DOCUMENT : 2011-10-20-minutes-2741.txt BOARD : library-board-of-trustees DATE : 2011-10-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-10-20-minutes-2741.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10202011-2741 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library Meeting October 20, 2011 Attending: Noelle Bodkin, Lisa Krowitz, Richard Mai lloux, John Mara, Kathy Murray, Jeanne Raboin, Amy Sadkin, Len Smetana No public Comment. September Minutes: KM made motion for approval of m inutes, JM seconded; motion passed unanimously. New Business: 1. Director’s Report a. Budget/Circulation i. Computer use tracking to prior year is level; batte ries will need to be changed on people counter; Amy will add prior year to computer usage and people counter stats. b. Staff i. ACEA/Achieve Teacher (LHS): Amy met with Laura Rudy ; discussed changes to students’ library café; Ms. Rudy will survey parent s to get their input concerning changes in the program; she would like to tie-in mo re with LPL programming. ii. Meetings: Evergreen software training; CWMARS Board and User’s Council meetings; Amy will be serving on the MassLNC Commit tee. iii. Jen attended an Evergreen “refresher” meeting; Debo rah will begin working 18 hours/week the week of October 31, 2011, she is als o training for ILL and magazines. iv. Amy will be posting the 8 hour position in November 2011. c. Facilities: Two electrical cords replaced with 90 deg ree plugs under tables in the Main Hall. d. Technology Update: i. Amy met with Bruce Cramer, IKON and Nancy Strom, IT Director to discuss replacement copiers for the library (see Director’s October 2011 Report for details). ii. MassBroadBand visited the library and we are on the list to receive fiber-optic cable Spring 2012. iii. Freegal is up and running. e. Programs: i. Kate purchased a used Wii and several games from Ga me Stop (funded by Friends); new games are coming through CD vendor; se veral teen volunteers are overseeing games after school hours; first game day was a huge success. ii. Knitting Club and computer classes still going stro ng; Book clubs for all ages remain popular, Karen offering a First Read Book Clu b and working with TC Passios to offer the MA Book Award meetings. New ar tist-in-residence is Lynda Davis Jeha. f. Other: ===PAGE 2=== i. Amy submitted FY13 Capital Plan to Planning committe e on September 30, 2011. LPL received $1000 worth of free products from Leap Frog, LPL was chosen as one of 50 libraries to receive these. g. Special Town Meeting, Monday, December 5 @7 pm. 2. Amy asked Trustees to consider having her attend the National Conference for Public Librarians March 2012 in Philadelphia; 3-4 days, preregistrati on is in January 2012. Amy will put together a package with costs for Trustees to review at Novembe r meeting. 3. Friend’s Update: October Book & Bake Sale was best y et - $3,000! 4. Lending Policy: discussion of lending policy for ex tending privileges to Fitchburg Public Library. Should we wait until the next meeting to see what h appens re: the FPL deadline? Amy will be speaking soon to other library directors to see wha t they will be doing. Trustees will table this decision until November meeting. 5. Preliminary overview of budget for 2012-2013: Kerry would like the budget to her November 30, 2012. Trustees would need to vote at November meetin g. Director and Budget subcommittee will need to meet. 6. Other business: Letter to Amanda Johnson concernin g use of Great Hall for wedding ceremony; John and Dick will get this letter out. Motion made by JM to go into Executive Session for LPL Director Evaluation, seconded by RM, roll call unanimous. Trustees will then go out of session to d iscuss personnel and vote on personnel action, and then to vote on adjournment. Motion made by JM to accept Director’s FY11 Evaluati on to be presented by 2 Trustees, seconded by LK. Unanimous JM makes a motion to give Ms. Sadkin a 3% increase for 2012 retroactive to July 1 2011, LK seconded. Unanimous vote NB makes motion to adjourn, seconded by KM. Unanimo us vote. Next meeting November 17, 2011. Respectfully submitted, Jeanne Raboin, Secretary Trustees of Lunenburg Public Library ===PAGE 3=== ======================================================================================== DOCUMENT : 2011-11-17-agenda-2742.txt BOARD : library-board-of-trustees DATE : 2011-11-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-11-17-agenda-2742.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11172011-2742 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday November 17, 2011 6:30 P.M. Lunenburg Public Library AGENDA Public Comment: New Business: ● Approval of minutes of October 20, 2011 ● Director’s Report ○ Budget/Circulation Update ○ Staff Update ○ Technology Update ○ Facilities Update ○ Programs ○ Friends ○ Other • Discussion of preliminary FY 2013 budget • Other Old Business: • Director’s request to attend conference • Lending Policy Adjourn ======================================================================================== DOCUMENT : 2011-11-17-minutes-2742.txt BOARD : library-board-of-trustees DATE : 2011-11-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-11-17-minutes-2742.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11172011-2742 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library Meeting November 17, 2011 Attending: Noelle Bodkin, Lisa Krowitz, Richard Mai lloux, Kathy Murray, Jeanne Raboin, Amy Sadkin, Len Smetana Absent: JM No Public Comment New Business: 1. Secretary’s Minutes: Motion made by LS to approve s ecretary’s minutes as amended, seconded by LK; appr oved unanimously. 2. Director’s Report: a. Budget is on track b. Circulation: Amy added FY09 data since it was avail able. c. Library Program Spreadsheet for November 2011 was p resented. This allows Trustees to see the programs, numbers per month and attendance per program, along with forthcoming programs. d. Library Account Balances 2011: gift account is not currently being added to; two more state aid checks coming; Public Libraries fund: given by state for g etting grants; all purpose trust funds – legacies, some 100yrs.+. The three breakdowns underneath reflect t he All Purpose Trust Funds total, unrestricted fund s have been used for ALA for Amy and staff. Be aware that the town takes the interest on the other funds . State Aid has been used for software expenditures, Library Insight, CW Mars, etc. e. Staff Update: Staff meeting to discuss Evergreen so ftware delayed to January 2012; other topics discus sed were lending policies, Freegal, Wii games, etc. Karen is researching an early literacy station (AWE ): stand-alone =computer station, about $1000. Jennifer is investigating different eReaders; Patty attended a cataloging discussion and with the help of other staff will be changing current catalog entries to g et ready for new system. Amy attended the MLS Annua l Meeting: topics included promoting libraries, how t o keep the current numbers/patrons once the economy recovers. CWMars upgraded their email server. f. Facilities: The new clock for the Main Hall arrived . g. Technology: Jen worked with Beth from Town’s IT dep artment and CWMars to install new computers – all i s working well. Jen is also working on ways to make t he login process the same system-wide in an effort to avoid patron confusion. h. Other: Stan Barney would like to collaborate with L PL to provide a database of Lunenburg Cemetery gravestone photographs on one of the public compute rs. Amy to meet with Capital Planning Committee at the library on November 21, 2011. Special Town Meeting: December 5 at 7 pm. 3. Discussion of preliminary FY 2013 budget is tabled until December’s meeting. 4. Friends: Motion made and passed to open Main Hall f or the Cultural Horizons event on Sunday, Feb. 12, 2012. 5. Motion made by KM, seconded by NB and passed unanim ously to change meeting times to 6:45 pm starting December 15, 2011. Old Business: 1. Director’s request: PLA Conference, March 2012: Mot ion made and passed unanimously to grant AS up to $ 1500 to attend the PLA Conference in Philadelphia PA, March 2012. 2. Lending Policy: no decision yet; discussion surroun ding the Fitchburg PL certification; at the moment Trustees of LPL will take no action. 3. Motion made by KM, seconded by LS and passed unanim ously to accept Executive Session minutes as amende d. ===PAGE 2=== Motion made by KM, seconded by LS, and passed unani mously to adjourn at 7:57 pm. Next meeting December 15 at 6:45 pm. Respectfully submitted, Jeanne Raboin, Secretary Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2011-12-15-agenda-2743.txt BOARD : library-board-of-trustees DATE : 2011-12-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-12-15-agenda-2743.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12152011-2743 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday December 15, 2011 6:45 P.M. Lunenburg Public Library AGENDA Public Comment: New Business: ● Approval of minutes of November 17, 2011 ● Director’s Report ○ Budget/Circulation Update ○ Staff Update ○ Technology Update ○ Facilities Update ○ Programs ○ Friends ○ Other • Subcommittee Meeting Needs • Other Old Business: • Discussion of preliminary FY 2013 budget Adjourn ======================================================================================== DOCUMENT : 2011-12-15-minutes-2743.txt BOARD : library-board-of-trustees DATE : 2011-12-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2011-12-15-minutes-2743.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12152011-2743 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library Meeting December 15, 2011 Attending: Noelle Bodkin, Lisa Krowitz, Dick Maillo ux, John Mara, Kate Murray, Jeanne Raboin, Amy Sadk in, Len Smetana Meeting called to order at 6:47 pm. Public Comment: None Secretary’s Minutes: JM motioned and KM seconded to approve minutes as amended, unanimous. Director’s Report: 1. Circulation: November had highest circulation of an y November; especially children’s books and DVD’s ( these are 21.2% of total circulation). Freegal is also popula r; limit hasn’t been reached, still have 778 song f iles that can be downloaded. 2. Budget - State Aid: First state aid installment arr iving soon; LPL is certified for FY12 and will rece ive approximately $12,108.16. Budget is on track, still working on di fferent formats for the Library Program’s report; p lease let Amy know if a different format is needed. 3. Staff Update: Kate and Jen worked on the LPL teen w eb page and it’s been approved; Kate is working on a LPL teen Face Book presence; Jen also worked on image issue. Amy attended the first MassLNC meeting on the Ever green implementation. CWMARS Executive Board meeting: no w there are approximately 150 libraries as part of CWMARS and will postpone switching to Evergreen until all updates are ready. 4. Facilities Update: New clock installed and replaced handicapped parking sign; sprinkler testing and fi re extinguishers checked – all ok. HVAC had problems this past Monda y, finally the controls have been looked at and the Wallace Room unit has been programmed into the HVAC compute rs. Amy met with the Capital Planning Committee on Nov. 21. A community service volunteer cleaned all of th e tables and chairs in the Wallace Room and did som e other chores around the building. 5. Technology Update: Jen added very nice photos to th e monitor and is working on updating all of the com puters. 6. Friends update: Cultural Horizons: West Africa plan ning is continuing. 7. Other: Sony Reader Library Program: Amy looked into a community read grant through Sony, but due to th e popularity the program is closed for now. Amy will revisit thi s in Spring 2012. Subcommittee Meeting: Policy Subcommittee will meet to discuss donations and donation boxes (plants, a rt work, books,). Issues: who owns and insurance. Donation boxes: wha t size? How do we manage this? How does the library manage the size and amount of donations or a one-at-a-time donation ? Other: A request from the Senior Center director, D oreen Noble (just became a minister), wanted to hav e a Christmas Eve Service in the Wallace Room. No action was necessa ry. Budget: Not ready to discuss the FY 2013 budget. Di scussion about swapping LPL Friday close to Monday. Motion to adjourn meeting at 7:37 pm made by JM, se conded by NB, unanimously approved. Next meet January 19, 2012 at 6:45 pm. Respectfully submitted, Jeanne Raboin Secretary, Trustees of Lunenburg Public Library