# library-board-of-trustees — 45 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2012-01-17-agenda-2755.txt BOARD : library-board-of-trustees DATE : 2012-01-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-01-17-agenda-2755.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01172012-2755 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Budget Sub-Committee of the Board of Trustees Tuesday, January 17, 2012, 6:30 P.M. Lunenburg Public Library Public Comment: New Business: • Discussion of FY 2013 Budget Adjourn ======================================================================================== DOCUMENT : 2012-01-19-agenda-2756.txt BOARD : library-board-of-trustees DATE : 2012-01-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-01-19-agenda-2756.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01192012-2756 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday January 19, 2012 6:45 P.M. Lunenburg Public Library AGENDA Public Comment: New Business: ● Approval of minutes of December 15, 2011 ● Letter from LPL Staff ● Director’s Report ○ Budget/Circulation Update ○ Staff Update ○ Technology Update ○ Facilities Update ○ Programs ○ Friends ○ Other • Delegation of authority to Town Manager • Other Old Business: • Discussion of preliminary FY 2013 budget • Subcommittee Meetings Adjourn ======================================================================================== DOCUMENT : 2012-01-19-minutes-2756.txt BOARD : library-board-of-trustees DATE : 2012-01-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-01-19-minutes-2756.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01192012-2756 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library January 19, 2012 Attending: John Mara, Jeanne Raboin, Noelle Bodkin, Lisa Krowitz, Len Smetana, Dick Mailloux, Kathy Mu rray, Amy Sadkin LPL Staff: Kate McCarron, Karen Kemp, Sherri Freeman , Pat Dupont Public Comment: Ms. Kemp: commented about dismissal of staff member and its impact on library and community. Ms. Dupont: commented about library being short sta ffed during a very difficult day with kids/teens in library; pressured and stressed; 3 staff people for a very d ifficult situation. Ms. McCarron: commented about activity level during the day above; she was on vacation, but knows abou t the stress of an overwhelming day. Should be a workable solution here; always feels supported in her job a nd asking for days-off; has felt privileged being part of a team. Feels communications in library aren’t very good; r espects Amy’s position and wouldn’t want her job; would like more say in day-to-day input. Ms. Freeman: asked for permission to address board d uring the fourth item on the agenda. Dick passed on this as the Board doesn’t really know what the agenda issue is. Ms. Freeman spoke about the part-time standings /issues of employment with Lunenburg Public Library; if deleg ation of authority is given to Town Manager , Kerry Speidel, how can Ms. Speidel be fair towards her issues, request s the Board not send authority to town manager. Discussion by Trustees concerning the fourth agenda item and information about the staff issue. Mr. Mai lloux moved to table agenda item #4, so moved. 1. Approval of minutes as amended: motion made by Ms. Murray to accept as amended. Seconded by LK. Approved unanimously. 2. Letter from LPL Staff: Mr. Mailloux distributed con fidential letter from LPL Staff to Trustees chair (M r. Mailloux; sent Jan. 5, 2012); Mr. Mailloux sent ack nowledgement of receipt of letter to staff who sign ed; he had discussions with Director regarding the letter and issues. Not sure as a Board what the path is concerning these issues. Board discussed possible options • First option: To request a meeting between Trustees, undersigned and staff that didn’t sign letter. • Second option: To address third paragraph from confi dential letter: should we bring in outside assistance to address key problems put forth by sta ff, conflict resolution, how to move forward with staff/director’s action items. • Third option: resolve a personnel action Discussion as to whether a future meeting with a p osted Executive session is necessary. Motion made by Ms. Raboin and seconded by Mr. Mara to accept confidential letter from staff (not all o f LPL staff signed) of 1/5/12 (received 1/12/12), with co ntents of said letter to be discussed at future tim e. Motion approved unanimously. ===PAGE 2=== 3. Director’s Report: see report for more detailed in formation a. Budget/Circulation: circulation continues to increa se; computer usage up; computer usage – log-ins don’t count number of catalog uses; doesn’t include the public pc. b. Staff update: 2 seniors participating in tax work-o ff program; posted 8hr/week job; AS attended MassLNC meetings and the CWMARS Executive Committee meeting; CWMars would like to wait until everything’s in place and then give 1 month n otice, perhaps June 1 or July 1. Ms. Dupont taking webinars on Evergreen cataloging. Jan 16 staff meeting: budget, staff meetings, (see report); after school hours discussion, perhaps hiring an after-school teen consultant (Beth Gallow ay, library trainer and consultant; offers library behavior program) – Ms. Sadkin will get information and bring back to Trustees. c. Facilities update: Jim hired part-time assistant; re placing library parking light bulbs. HVAC issues continue. Ms. Sadkin submitted quote to Capital Pla nning Committee for painting and small repairs of building exterior. 150 linear sq. feet (immedia te entrance area) – $15,000; whole building (power washing, wood surfaces, caulking, two coats; metal trim exterior paint) - $45,000. Second quote will be in the second phase, Jim will handle this. d. Technology update: lost Internet for a few hours las t week. e. Friends: Cultural Horizons program update given by M s. Raboin. 4. Delegation of authority to Town Manager: Ms. Sadkin gave letter to Board concerning personnel action of Dec. 20, 2011 incident. Trustees can take action on the matter or delegate authority to Town Manager. I f we don’t delegate to Town Manager, then a meeting will need to be arranged to address personnel action. Discussion about which path to take: abdicate to Tow n Manager or handle the matter internally, or to ha ndle internally then delegate to Town Manager. Personnel action has been ongoing since Dec. 20, so it’s imperative that if Board handles this interna lly, it must be accomplished in a timely manner. Passing it to Town Manager may be quicker than handling internally because of information she may have imme diate access to. Mr. Mara suggested Mr. Mailloux seek advice from Lu nenburg Town Counsel regarding information Board can request, clarify rules/procedures regarding exe cutive session, what are our obligations as Trustees . Motion made by Mr. Mara and seconded by Mr. Maillou x to table agenda item 4 to a week from tonight for a meeting on Thursday, Jan. 27 at 6:45. Mr. Mailloux w ill post session and contact Town Counsel for Executive Session policies regarding personnel acti ons and who can attend an executive session. Motion passed unanimously. 5. Preliminary budget: Budget subcommittee met Tuesday , Jan. 17; prepared 3 budget scenarios. Ms. Sadkin reviewed these for Board; library materials can now be 16% of budget because of reaching 10,000 in tow n population. For override, calculated in 4 more staf fing hours. Ms. Sadkin also read the budget memorandum sent to Town Manager. Preliminary budget will be sent to Town Manager on Friday, Jan. 20, 2012. Motion made by Mr. Mailloux and seconded Mr. Mara t o accept the Trustee approved FY13 budget with the three budgets. Motion passed unanimously. ===PAGE 3=== 6. Subcommittee meetings: budget , yes (please see abo ve notes), policy no. Motion made by Mr. Mailloux to adjourn meeting at 8 :55 pm. Next meeting: Thursday, Feb. 16, 2007. Respectfully submitted, Jeanne Raboin Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-02-01-agenda-2757.txt BOARD : library-board-of-trustees DATE : 2012-02-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-02-01-agenda-2757.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02012012-2757 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of SPECIALMEETING Lunenburg Public Library Board of Trustees Wednesday February 1, 2012 7:00 P.M. Lunenburg Public Library AGENDA Public Comment: Executive Session 1. M.G.L. Chapter 39, Section 21A [1] . To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or to discuss the discipline or dismissal of, or complaints or charges brought against, a public officer, employee, staff member or individual. ======================================================================================== DOCUMENT : 2012-02-01-minutes-2757.txt BOARD : library-board-of-trustees DATE : 2012-02-01 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-02-01-minutes-2757.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02012012-2757 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library Meeting February 1, 2012; 7:00 p.m. Attending: Noelle Bodkin, Lisa Krowitz, Richard Mai lloux (LPL Trustees Chair), John Mara, Kathy Murray , Jeanne Raboin, Amy Sadkin (LPL Director), Len Smetana, Marc Terry (Tow n of Lunenburg Counsel); Sherri Freeman, John Flick (Ms. Freeman’s Attorney) Public Comment: There was no public comment. 1. Meeting: To hear complaint against Ms. Sherri Freem an, Lunenburg Public Library employee, as brought t o Trustees by Ms. Amy Sadkin, Lunenburg Public Library Directo r. Trustees will also hear Ms. Freeman’s statement in response to complaint. a. Mr. Terry reviewed the purpose of the meeting (See M.G.L. Chapter 39, Section 21A [1]) and described t he meetings procedure pertaining to complaint against Ms. Freeman (See letter to Ms. Freeman from Trustee s of LPL, dated January 25, 2012) b. Mr. Mailloux and Mr. Terry reported that Ms. Freema n requested this be an open meeting, rather than in executive session as had been publicly posted. Ms. Freeman confirmed that she wished the meeting to b e in open session. c. At the request of Ms. Sadkin, Mr. Terry read the ou tline and description of the events of Tuesday, Dec ember 20, 2011, that led to the complaint and subsequent placement of Ms. Freeman on paid administrative lea ve from her position at Lunenburg Public Library, and request by Ms. Sadkin to terminate Ms. Freeman as a n employee of the Lunenburg Public Library in accorda nce the provisions of the Town Charter. Following Mr. Terry’s presentation, members of the Board asked questions of Ms. Sadkin pertaining to t he complaint, incident, Ms. Sadkin’s actions and libra ry and town policies and procedures regarding emplo yee work guidelines and expectations. Mr. Terry informs the Trustees that Ms. Freeman’s e mployment is covered by the Town’s Salary Admin Pla n. d. Ms. Freeman gave Affidavit of Patricia Dupont to Mr . Mailloux and presented her statement as to the ev ents of Tuesday, December 20, 2011 to Trustees. Following Ms. Freeman’s statement, members of the B oard asked questions of Ms. Freeman pertaining to the incident, her job, and library policies and pro cedures. Ms. Murray, Board member, informed the meeting that after the incident she and Mr. Mailloux met with M s. Sadkin and Ms. Freeman; this was at the suggestion of Kerry Speidel, Lunenburg Town Manager. Ms. Sadkin responded to Ms. Freeman’s statement, co mmenting that she remembers the chain of events and responses differently. 2. After statements by Ms. Sadkin and Ms. Freeman, Mr. Terry suggested that the Board deliberate, and out lined the Board action options. a. Options: It is the Board’s responsibility to decide on which option to pursue a. Decision to initiate termination proceedings: Case warrants further inquiry and discovery, full hearing with witnesses from both parties. After hea ring Board then decides if case warrants suspension of up to 15 days, termination or no acti on. This action requires a Board motion. b. Board may resolve matter with a written warning for which no further proceeding is required. Matter would be resolved. This action requires a Bo ard motion. c. Board can choose to take no action. This action oc curs if no motion to the contrary is taken. b. Board discussed options, asking Mr. Terry for infor mation regarding each option. MOTION made by John Mara, seconded by Jeanne Raboin ===PAGE 2=== The Trustees move to initiate termination proceedin gs against Ms. Freeman pursuant to the Lunenburg Town Charter. The motion was opened for discussion. Motion passed; 5 in favor, 1 against, 1 abstention. 3. Mr. Terry outlines the Decision to Terminate proced ures a. Board conducts proceedings and parties’ counsels wo uld cross-examine, Board would be able to ask questions of both parties and witnesses. b. Board appoints a hearing officer, who would then co nduct hearing, and then pass along recommendations to Board. Board can be present at h earing. Board discussed options. MOTION made by John Mara and seconded by Kathy Murr ay The Trustees of the Lunenburg Public Library author ize the Town Manager and Town Counsel, on behalf of the Board, to prepare and serve Ms. Sherri Freeman with the notice required under the Town Charter consist ent with the Board’s vote to initiate disciplinary proc eedings. Motion passed unanimously. 4. Board will hold this hearing on Thursday, February 9 at 7 pm. Location to be determined. MOTION made by Dick Mailloux and seconded by John M ara to adjourn. Meeting adjourned at 8:35 pm. Respectfully submitted, Jeanne Raboin, Secretary Trustee, Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-02-09-agenda-2758.txt BOARD : library-board-of-trustees DATE : 2012-02-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-02-09-agenda-2758.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02092012-2758 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday February 9, 2012 7:00 P.M. Lunenburg Public Library AGENDA New Business: • Approval of minutes from meeting of February 1, 2012 • Public hearing regarding potential termination of employee • Adjourn ======================================================================================== DOCUMENT : 2012-02-09-minutes-2758.txt BOARD : library-board-of-trustees DATE : 2012-02-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-02-09-minutes-2758.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02092012-2758 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ======================================================================================== DOCUMENT : 2012-02-16-agenda-2759.txt BOARD : library-board-of-trustees DATE : 2012-02-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-02-16-agenda-2759.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02162012-2759 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday February 16, 2012 6:45 P.M. Lunenburg Public Library AGENDA Public Comment: New Business: /g322/g3 Approval of minutes of January 19, 2012 /g322/g3 Approval of minutes of February 9, 2012 /g322/g3 Update of Information re: FY 2013 Budget /g322/g3 Director’s Report /g380Budget/Circulation Update /g380Staff Update /g380Technology Update /g380Facilities Update /g380Programs /g380Friends /g380Other • Meeting Dates for March and April • Library Behavior Policy • Other Old Business: Adjourn ======================================================================================== DOCUMENT : 2012-02-16-minutes-2759.txt BOARD : library-board-of-trustees DATE : 2012-02-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-02-16-minutes-2759.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02162012-2759 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ======================================================================================== DOCUMENT : 2012-03-08-agenda-2760.txt BOARD : library-board-of-trustees DATE : 2012-03-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-03-08-agenda-2760.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03082012-2760 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday March 8, 2012 6:45 P.M. Lunenburg Public Library AGENDA Public Comment: New Business: ● Approval of minutes of February 9, 2012 ● Approval of minutes of February 16, 2012 ● Director’s Report ○ Budget/Circulation Update ○ Staff Update ○ Technology Update ○ Facilities Update ○ Programs ○ Friends ○ Other ● Approval of Revised LPL FY 2013 Budget •  Subcommittee meetings •  Meeting Date for April •  Process for Director’s evaluation •  Information updates for phone/website •  Other Old Business: Adjourn ======================================================================================== DOCUMENT : 2012-03-08-minutes-2760.txt BOARD : library-board-of-trustees DATE : 2012-03-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-03-08-minutes-2760.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03082012-2760 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2012-04-25-agenda-2761.txt BOARD : library-board-of-trustees DATE : 2012-04-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-04-25-agenda-2761.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04252012-2761 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Personnel Subcommittee Wednesday April 25, 2012 6:30 P.M. Lunenburg Public Library AGENDA • Process for Director’s Evaluation ======================================================================================== DOCUMENT : 2012-04-25-minutes-2761.txt BOARD : library-board-of-trustees DATE : 2012-04-25 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-04-25-minutes-2761.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04252012-2761 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2012-04-26-agenda-2762.txt BOARD : library-board-of-trustees DATE : 2012-04-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-04-26-agenda-2762.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04262012-2762 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday April 26, 2012 6:45 P.M. Lunenburg Public Library AGENDA Public Comment New Business: ● Approval of minutes of March 8, 2012 ● Director’s Report ○ Budget/Circulation Update ○ Staff Update ○ Technology Update ○ Facilities Update ○ Programs ○ Friends ○ Other ● FY12 Line Item transfers ● Girl Scout Car Wash ● FY 2013 Budget ● Town Meeting: May 1, 2012 ● Director’s Evaluation ● Subcommittees Meetings Old Business: • Information updates for phone/website Other Adjourn ======================================================================================== DOCUMENT : 2012-04-26-minutes-2762.txt BOARD : library-board-of-trustees DATE : 2012-04-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-04-26-minutes-2762.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04262012-2762 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ======================================================================================== DOCUMENT : 2012-05-10-agenda-2763.txt BOARD : library-board-of-trustees DATE : 2012-05-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-05-10-agenda-2763.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05102012-2763 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday, May 10, 2012 6:45 pm Lunenburg Public Library AGENDA • Interim plans for Director's position and LPL ======================================================================================== DOCUMENT : 2012-05-10-minutes-2763.txt BOARD : library-board-of-trustees DATE : 2012-05-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-05-10-minutes-2763.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05102012-2763 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library May 10, 2012 Meeting called to order at 6:47 pm Attending: Noelle Bodkin, Lisa Krowitz, Dick Maillo ux, Jeanne Raboin, Amy Sadkin, Len Smetana, John Ma ra Absent: Kathy Murray Public comment - None How to Move Forward with the Resignation of the Lib rary Director • Library Director submitted her Letter of Resignatio n at the April 26, 2012 LBOT meeting. She requeste d that her last date of service be May 24, 2012. The Board was conc erned about Amy leaving before the transition from CWMARS to Evergreen was completed. Amy indicated that the st aff has been attending webinars on Evergreen. Amy indicated that Jen offered to come in on Memorial Day to chec k the Evergreen system. According to Amy, the enti re staff will receive a notice when the Evergreen transition is c ompleted, which is expected to happened on Tuesday May 29 th . • John Mara made a motion to accept Amy’s resignation as of Friday June 1; seconded by Len Smetana, unan imous approval, except for Kathy Murray who was absent. • Amy met with the staff to discuss the transfer of h er responsibilities until an Interim Director has b een contracted. • Patty Dupont will take over scheduling, she will be the point person for the building, she will contin ue to do payroll, and she will continue to be the lead on cataloguing. • Sherri Freeman will take over the bills. Jen transf erred the Excel files related to billing from Amy’s computer to Sherri’s computer. • Jen will be the contact person for Evergreen. She will maintain the alarm codes for the building, pho ne codes, and email access. • Remaining Staff will increase desk hours to help ou t so Patty, Sherri, and Jen can take on Amy’s respo nsibilities. Jillian will work until mid to end of August and th en will leave for college. • Jeanne Raboin, Chair of the LBOT, will be the emerg ency contact, will sign payroll every 2 weeks and s ign bills every week. • John Mara will update the Excel files with the staf f hours from Patty and bills from Sherri. • Amy will download fine information from current CWM ARS prior to Friday May 25 th , the start of the Evergreen transition. She will also move all the files from her desktop to a thumb drive and/or the hard drive. Amy will give keys to the building, the petty cash, and file cabinet t o Jeanne. Amy will give her set of keys to Patty o n her last day of service. • John Mara asked Amy to complete the employees FY12 Evaluations, but Amy did not feel that she could be objective enough to complete the evaluations. She indicated that the FY11 Evaluations were completed in March or April of 2010. Interim Director Discussion • Amy presented information on BiblioTemps, which is an employment service of MLS that provides short-te rm placements for library staff. Kelly Jo Woodside is the contact for BiblioTemps. • John Mara made a motion that We as the LBOT authori ze the Chair to contract with BiblioTemps to hire a n Interim Director (with date to be decided) that is a certif ied librarian with experience and to request that B iblioTemps provide names and resumes for discussion prior to the May 1 7 th meeting, if possible; seconded by Dick Mailloux; u nanimous approval, except for Kathy Murray who was absent. • John Mara made a motion to transfer $5600 from acco unt line item #521025 (Heating Charges) and line it em 521011 (Electricity Charges) to line item #531003 (Contrac ted Services) for purposes of hiring an Interim Dir ector; seconded by Dick Mailloux; unanimous approval, except for Kathy Murray who was absent. Library Director Search Discussion • The process should take at least 8 weeks from Ad to Hire o Obtain Interim Library Director within 2-3 weeks, t rying for 1 st week of June ===PAGE 2=== o Develop Library Director Ad o Post at various library search locations o Receive applications and resumes o Screen the applicants o Setup interviews o Final acceptance from proposed Director and LBOT • John will send the Job descriptions for the Library Director and search for the notes from the previou s Library Director search 6 years ago. • Amy will review her job description and update the description based on her current responsibilities. • John indicated that the process for the new Library Director falls under the Open Meeting Law; however , if 1 candidate asks for discussions to be confidential then all di scussions will be in Closed Sessions, but the inter views must be in Open Sessions. • The Board will consider asking one library staff me mber and one member of the Friends to be part of th e selection process. Other • John Mara will not be at the next meeting, which is scheduled for May 17, 2012 at 6:45 pm • John Mara made a motion to end the meeting at 8:43 pm; seconded by Dick Mailloux; unanimous approval, except for Kathy Murray who was absent. Respectfully submitted, Lisa Krowitz Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-05-17-agenda-2764.txt BOARD : library-board-of-trustees DATE : 2012-05-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-05-17-agenda-2764.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05172012-2764 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday, May 17, 2012 6:45 pm Lunenburg Public Library AGENDA Public Comment New Business • Approval of minutes of April 26, 2012 • Approval of Personnel subcommittee meeting of April 25, 2012 • Director’s Report – Budget/Circulation, Staff Updat e, Facilities Update, Technology Update, Programs, Friends, Other • Freegal – do we want to add more money? • FY2013 Budget – Budget Subcomittee • Interim Director - Bibliotech • Director’s Search • Director’s Evaluation Old Business Adjourn ======================================================================================== DOCUMENT : 2012-05-17-minutes-2764.txt BOARD : library-board-of-trustees DATE : 2012-05-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-05-17-minutes-2764.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05172012-2764 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library May 17, 2012 Meeting called to order at 6:45 pm Attending: Noelle Bodkin, Lisa Krowitz, Dick Maillo ux, Kathy Murray, Jeanne Raboin, Amy Sadkin, Len Sm etana Absent: John Mara Public comment: None New Business • April 26, 2012 Minutes: Motion made by Dick Maillou x and seconded by Kathy Murray to approve minutes a s amended, unanimous approval. • April 25, 2012 Personnel Subcommittee Minutes: Moti on made by Dick Mailloux and seconded by Len Smetan a to approve minutes as amended; In favor (only those th at attended the subcommittee meeting): Dick Maillou x, Jeanne Raboin, Len Smetana, Lisa Krowitz. • May 10, 2012 Minutes: Motion made by John Mara and seconded by Dick Mailloux to approve minutes as ame nded, unanimous approval. • Director’s Report o Donations totaling $1000 have been given to the lib rary in Helen Walker’s name. The family has not indicated a specific use of the donations at this t ime. Amy sent out thank you notes to all the donors . Budget/Circulation Update o April FY12 circulation is slightly down from March FY12 and FY11 April numbers.. o Amy is trying to set up a meeting with the Town Acc ountant to move Amy’s salary to the Interim Library Director. The FY12 budget is over on the Salary li ne item, but Amy indicated that the trash and elect ricity line items would cover the Salary overruns for FY12 . o Library materials under the 16% State Aid requireme nt. Amy indicated that she has library material or ders that will meet the16%, but there will be no new mat erials order until after the transition to Evergree n, which is planned for Memorial Day weekend. Staff Update o A brief staff meeting was held to discuss transitio ning to the Interim Library Director. o Jane de Colgyll met with the staff on May 1 to disc uss “Changes”. Amy indicated that the meeting was emotional for the staff and that most everyone part icipates in the discussion. o Amy submitted pay increases for 4 staff members und er the SalAdmin Plan. o Deborah has offered to oversee the organization and maintenance of the Community Service binder near t he copier. o The staff, except the Pages, is participating in we binars on Evergreen in order to be prepared for the transition over Memorial Day weekend. o The staff created handouts on the Evergreen transit ion for the patrons. o The lawsuit between CWMARS and Innovative over term ination of Innovative’s contract may now include th e individual towns in the CWMARS network. CWMARS is sending out letters to Town Managers in all affecte d Towns. Facilities Update o Jim purchased and installed new outdoor light senso rs, but there is still a problem with the lights no t turning off. Jim also fixed a switch plate cover near stud y carrels in Adult Fiction section and worked with Alarm Company to fix alarm sensor on left front door. Technology Update o Broadband laid fiber to the library on April 30, wh ich is part of the federal initiative to install hi gh speed Internet to western and central MA. • Freegal o Amy received email that the account is running low with only 111 songs left. During April approximate ly 20 patrons used the service, which has increased since the library started to provide Freegal. Based on the number of users at 3 songs/week, Amy estimates that the 111 songs we be used up by May; however, the ===PAGE 2=== Library’s contract with Freegal is until September 2012. We have three options for the Freegal servic e: 1. Let the remaining songs run out 2. Purchase new songs a t $1.29/song 3. Increase service to unlimited. We originally purchased 1000 songs. Amy will check in to the cost to update the current contract to unlim ited for the remainder of the year, see if the new contract can start on the library’s fiscal year, and see if she can negotiate a price for the unlimited service. This s ervice can be included under the library materials line item. The Friends of the Lunenburg Library paid for the f irst 1000 songs. • FY13 Budget o The subcommittee will setup a meeting after the Mar y 18 th Town Elections to revisit the proposed FY13 budget. Trustees can send ideas to the subcommitte e for consideration. • Interim Director Search o Jeanne was in contact with BiblioTemps representati ve concerning our search for an Interim Director. The representative has 2 candidates that are interested in the position. Jeanne will contact the represen tative to setup a time to meet with the candidates. • Director Search o The Board discussed changes to the Director’s Job D escription. o Motion made by Len Smetana to accept Library Direct or Job Description as amended. Seconded by Dick Mailloux, unanimous approval. o Action Items /square4 Jeanne will make the modifications to the Library D irector Job Description as amended and approved by the Board. /square4 Jeanne and Amy will create an advertisement for the Library Director position • Director’s Evaluation o The Board discussed if finalizing the Director’s Ev aluation was appropriate or if an exit interview wa s more appropriate since Amy gave her resignation at the A pril 26 th meeting. o Motion made by Len Smetana to table the FY12 Direct or’s Evaluation indefinitely and instead conduct an exit interview prior to the Director’s June 1, 2012 depa rture. Seconded by Kathy Murray, unanimous approva l. Motion made by Lisa Krowitz and seconded by Noelle Bodkin to adjourn at 8:50 pm; passed unanimously. Respectfully submitted, Lisa Krowitz Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-05-24-agenda-2765.txt BOARD : library-board-of-trustees DATE : 2012-05-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-05-24-agenda-2765.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05242012-2765 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday, May 24, 2012 6:30 pm Lunenburg Public Library AGENDA • Public Comment • Swearing in of New Trustees • Director’s Exit Interview • Interviews for potential interim director ======================================================================================== DOCUMENT : 2012-05-24-minutes-2765.txt BOARD : library-board-of-trustees DATE : 2012-05-24 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-05-24-minutes-2765.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05242012-2765 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library May 24, 2012 Meeting called to order at 6:32 pm Attending: Jeanne Raboin, Lisa Krowitz, Dick Maillo ux, Robin Venezia, Lars Widstrand, John Mara Absent: Kathy Murray Public comment • None Swearing in of New Trustees • This was tabled since the three newly elected Trust ees had completed this prior to the meeting; howeve r, the new Trustees (Robin Venezia and Lars Widstrand) were we lcomed to the Board. Exit Interview for Library Director • Jeanne started by asking Amy questions from the Sug gested Exit Interview Questions that she had sent t o the Board prior to the meeting. • Question 1. How would you describe your work exper ience at LPL? Amy started her 10½ year career at Lu nenburg Library as a Page and ended as the Library Director . She enjoyed her time at the Library. • Question 2. What has brought you to the decision t o resign? Amy felt there was a breakdown of trust b etween the Board, Staff, and Director over the past four to fi ve months. • Question 3. Is there anything we could have done d ifferently (changes or improvements) that would hav e prevented you from leaving? Trust and support from the Truste es was paramount in her staying as the Director; ho wever, she felt a lack of support in the public by the Trustees, es pecially at the Hearing in February 2012. • Question 4. What did you like most about working f or the library? Amy indicated working with other li brary directors in the area, and attending meetings and conferences we re the best parts of working for the library. • Question 5. What did you like the least? Amy indic ated the lack of trust and support from the Trustee s and staff. • Question 6. How would you evaluate the management of the Board of Trustees? Amy indicated that the Bo ard needs to work together and she feels that the Board shoul d be evaluated annually. • Question 7. Did you feel the Trustees provided suf ficient professional development opportunities/trai ning, support, benefits, etc.? Amy indicated that the Board had given her many great opportunities. There were sev eral MLS workshops available to her, such as the Director’s Round Table. • Question 8. Do you have any suggestions for ways t o make the work more pleasant and productive? Amy indicated that the Director should manage the library. Also, it is important for the Director to work with the other department heads in town, especially with the CAFO. • The Board thanked Amy for her service. Amy left th e meeting. Interim Director Interviews • BiblioTemps recommended two candidates for Interim Director, Teresa Hathaway and Carol Chamberlain. Te resa Hathaway was interviewed first from 7:05 to 7:35 pm followed by Carol Chamberlain from 7:40 to 8:20 pm . • Discussions followed the interviews at 8:30 pm. Som e important requirements for the Interim Director w ill be that the Director work a minimum of 32 hours and be availabl e to start immediately, preferably before Amy leave s on June 1, 2012. • Jeanne indicated that BiblioTemps allows for a 5-da y probation period with the Interim Director. • John Mara made a motion for the Chair to contact to BiblioTemps to make an offer to Teresa Hathaway fo r Interim Director. Lars Widstrand seconded the motion, unan imous approval by the Trustees present. • John Mara made a motion for the Chair to negotiate an hourly rate between $28 to $32/hour for the Inte rim Director and a 20% fee for BiblioTemps. Lars Widstrand secon ded the motion, unanimous approval by the Trustees present. • Jeanne will contact BiblioTemps as soon as possible . Other • The Board will need to reorganize at the June meeti ng. Motion made by Jeanne Raboin and seconded by Dick M ailloux to adjourn at 9:15 pm; passed unanimously b y the Trustees present. Respectfully submitted, Lisa Krowitz Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-06-01-agenda-2766.txt BOARD : library-board-of-trustees DATE : 2012-06-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-06-01-agenda-2766.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06012012-2766 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Budget Sub-Committee of the Board of Trustees Friday June 1, 2012, 9:30 A.M. Lunenburg Town Hall – Bilotta Room New Business: • Discussion of FY 2013 Budget Adjourn ======================================================================================== DOCUMENT : 2012-06-01-minutes-2766.txt BOARD : library-board-of-trustees DATE : 2012-06-01 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-06-01-minutes-2766.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06012012-2766 ======================================================================================== ===PAGE 1=== Lunenburg Public Library /g20/g19/g21/g22 /g3/g48/g68/g86/g86/g68/g70/g75/g88/g86/g72/g87/g87/g86/g3/g36/g89/g72/g81/g88/g72/g3/g135/g3/g47/g88/g81/g72/g81/g69/g88/g85/g74/g15/g3/g48/g36/g3 /g19/g20/g23/g25/g21 /g3/g135/g3 /g11/g28/g26/g27/g12/g3/g3/g24/g27/g21/g16/g23/g20/g23/g19 /g3 Minutes Budget Sub-Committee of the Board of Trustees Friday June 1, 2012, 9:30 A.M. Lunenburg Town Hall – Bilotta Room New Business: • Discussion of FY 2013 Budget Members Present: Kathy Murray and John Mara Public Present: Peggy Stewart (Town Hall Clerk, Union Rep), Lisa Krowitz (Trustee), Robin Venezia (Trustee) • /g58/g381/g346/g374/g3/g68/g258/g396/g258/g3/g381/g393/g286/g374/g286/g282/g3/g373/g286/g286/g410/g349/g374/g336/g3/g894/g1013/g855/g1007/g1009/g3/g258/g856/g373/g856/g895/g3/g449/g349/g410/g346/g3/g374/g381/g410/g349/g296/g349/g272/g258/g410/g349/g381/g374/g3/g410/g346/g258/g410/g3/g349/g410/g3/g449/g258/g400/g3/g258/g3/g449/g381/g396/g364/g349/g374/g336/g3/g373/g286/g286/g410/g349/g374/g336/g3 /g410/g381/g3/g396/g286/g448/g349/g400/g286/g3/g38/g122/g1005/g1007/g3/g271/g437/g282/g336/g286/g410/g3/g296/g381/g396/g3/g282/g349/g400/g272/g437/g400/g400/g349/g381/g374/g3/g258/g410/g3/g437/g393/g272/g381/g373/g349/g374/g336/g3/g100/g396/g437/g400/g410/g286/g286/g3/g68/g286/g286/g410/g349/g374/g336/g856/g3 • /g58/g381/g346/g374/g3/g68/g258/g396/g258/g3/g258/g374/g282/g3/g60/g258/g410/g346/g455/g3/g68/g437/g396/g396/g258/g455/g3/g282/g349/g400/g272/g437/g400/g400/g286/g282/g3/g410/g346/g286/g3/g271/g437/g282/g336/g286/g410/g3/g258/g373/g381/g374/g336/g400/g410/g3/g410/g346/g286/g373/g400/g286/g367/g448/g286/g400/g853/g3/g410/g396/g455/g349/g374/g336/g3/g410/g381/g3 /g349/g374/g272/g381/g396/g393/g381/g396/g258/g410/g286/g3/g349/g282/g286/g258/g400/g3/g393/g396/g286/g400/g286/g374/g410/g286/g282/g3/g271/g455/g3/g100/g396/g437/g400/g410/g286/g286/g400/g3/g400/g349/g374/g272/g286/g3/g410/g346/g286/g3/g367/g258/g400/g410/g3/g271/g437/g282/g336/g286/g410/g3/g449/g258/g400/g3/g393/g396/g286/g400/g286/g374/g410/g286/g282/g856/g3 • /g87/g286/g336/g336/g455/g3/g94/g410/g286/g449/g258/g396/g410/g3/g258/g400/g364/g286/g282/g3/g349/g296/g3/g410/g346/g286/g396/g286/g3/g449/g258/g400/g3/g410/g381/g3/g271/g286/g3/g258/g3/g282/g286/g272/g349/g400/g349/g381/g374/g3/g381/g374/g3/g271/g437/g282/g336/g286/g410/g853/g3/g258/g400/g3/g349/g410/g3/g373/g258/g455/g3/g346/g258/g448/g286/g3/g437/g374/g349/g381/g374/g3 /g349/g373/g393/g367/g349/g272/g258/g410/g349/g381/g374/g400/g3/g884/g3/g258/g374/g400/g449/g286/g396/g3/g374/g381/g3/g884/g3/g258/g374/g282/g3/g374/g381/g3/g393/g437/g271/g367/g349/g272/g3/g282/g349/g400/g272/g437/g400/g400/g349/g381/g374/g3/g381/g296/g3/g410/g346/g286/g3/g271/g437/g282/g336/g286/g410/g3/g449/g258/g400/g3/g410/g381/g3/g381/g272/g272/g437/g396/g3/g258/g410/g3 /g373/g286/g286/g410/g349/g374/g336/g853/g3/g410/g346/g349/g400/g3/g449/g258/g400/g3/g410/g381/g3/g282/g286/g448/g286/g367/g381/g393/g3/g258/g3/g271/g437/g282/g336/g286/g410/g3/g271/g258/g400/g286/g282/g3/g381/g374/g3/g410/g346/g286/g3/g100/g381/g449/g374/g3/g68/g286/g286/g410/g349/g374/g336/g3/g448/g381/g410/g286/g856/g3 • /g4/g271/g271/g396/g286/g448/g349/g258/g410/g286/g282/g3/g44/g381/g437/g396/g400/g3/g296/g381/g396/g3/g410/g346/g286/g3/g400/g437/g373/g373/g286/g396/g3/g449/g286/g396/g286/g3/g282/g349/g400/g272/g437/g400/g400/g286/g282/g3/g258/g374/g282/g3/g282/g286/g272/g349/g282/g286/g282/g3/g410/g381/g3/g271/g286/g3/g393/g396/g286/g400/g286/g374/g410/g286/g282/g3/g410/g381/g3/g410/g346/g286/g3 /g17/g381/g258/g396/g282/g3/g258/g400/g3/g258/g3/g449/g346/g381/g367/g286/g856/g3 • /g18/g437/g410/g400/g3/g410/g381/g3/g346/g381/g437/g396/g400/g3/g296/g381/g396/g3/g400/g410/g258/g296/g296/g3/g296/g396/g381/g373/g3/g94/g286/g393/g410/g286/g373/g271/g286/g396/g3/g410/g381/g3/g58/g437/g374/g286/g3/g449/g381/g437/g367/g282/g3/g271/g286/g3/g393/g396/g381/g393/g381/g396/g410/g349/g381/g374/g258/g367/g3/g258/g374/g282/g3/g258/g367/g367/g381/g449/g3/g296/g381/g396/g3/g258/g367/g367/g3 /g258/g396/g286/g258/g400/g3/g381/g296/g3/g410/g346/g286/g3/g367/g349/g271/g396/g258/g396/g455/g3/g410/g381/g3/g396/g286/g373/g258/g349/g374/g3/g381/g393/g286/g374/g3/g393/g286/g374/g282/g349/g374/g336/g3/g400/g410/g258/g296/g296/g349/g374/g336/g856/g3 • /g17/g437/g282/g336/g286/g410/g3/g258/g400/g3/g282/g286/g448/g286/g367/g381/g393/g286/g282/g3/g396/g286/g258/g282/g3/g258/g367/g381/g437/g282/g3/g410/g381/g3/g393/g437/g271/g367/g349/g272/g3/g393/g396/g286/g400/g286/g374/g410/g3/g258/g410/g3/g272/g381/g374/g272/g367/g437/g400/g349/g381/g374/g3/g381/g296/g3/g373/g286/g286/g410/g349/g374/g336/g853/g3/g374/g381/g3 /g272/g381/g373/g373/g286/g374/g410/g3/g410/g258/g364/g286/g374/g3/g381/g374/g3/g272/g346/g258/g374/g336/g286/g400/g3/g884/g3/g296/g286/g449/g3/g272/g367/g258/g396/g349/g296/g349/g272/g258/g410/g349/g381/g374/g3/g395/g437/g286/g400/g410/g349/g381/g374/g400/g3/g258/g374/g400/g449/g286/g396/g286/g282/g856/g3 Meeting adjourned 11:45 a.m. /g3 Respectfully Submitted: John Mara, Trustee ======================================================================================== DOCUMENT : 2012-06-07-agenda-2767.txt BOARD : library-board-of-trustees DATE : 2012-06-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-06-07-agenda-2767.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06072012-2767 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday, June 7, 2012 6:30 pm Lunenburg Public Library AGENDA • Public Comment • Welcome to Teresa Hathaway, Interim Director • Possible conflict of interest discussion • FY2013 After Town Meeting Budget • Trustees Re-organization • Approval of May 10, 2012 minutes ======================================================================================== DOCUMENT : 2012-06-07-minutes-2767.txt BOARD : library-board-of-trustees DATE : 2012-06-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-06-07-minutes-2767.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06072012-2767 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library June 7, 2012 Meeting called to order at 6:30 pm Attending: Jeanne Raboin, Lisa Krowitz, Dick Maillo ux, Robin Venezia, Lars Widstrand, Teresa Hathaway (Interim Director) Absent: John Mara, Kathy Murray Public comment • Lydia Henshaw, Treasurer for the Friends of the Lun enburg Library, indicated that since Noelle Bodkin left the Board a 2 nd Trustee would need to be appointed to the Friends Endownment Committee; however, there is currently a quorum so they can wait until the next Trustee’s meeting f or the appointment. • Kate McCarron indicated that there is an error on t he April 26, 2012 Trustee Minutes. The Board will address this at the next meeting. Welcome Interim Director • The Board welcomed the Interim Director, Teresa Hat haway. • The Board signed a document that allows Teresa Hath away to approve payment of bills and the payroll. Possible Conflict of Interest Discussion • Lars indicated to the Board that he had been in con tact with the State Ethics Commission concerning is conflict since his daughter is an employee of the Lunenburg Librar y. He was told that he can participate in all disc ussions related to the library including the budget, except if the dis cussions are directly related to the Director, Asst Director, or his daughter. This information is also discussed in th e State Ethics Commission Advisory 05-03. FY13 After Town Meeting Budget • The Board discussed the new proposal, as developed by the Budget Subcommittee, for dealing with the FY 13 Budget based on the 10% cut since the over-ride was not ap proved at the May 18, 2012 Town Election. Unfortu nately, the two members of the Budget Subcommittee were unable to attend this meeting to present their proposal. • The first discussion was on the hours of operation for the library. Several proposals were discussed, which included separate hours for the library for the summer (July and August) and the remainder of the year Sept 201 2 through June 2013. • Lisa Krowitz made a motion to reduce the current 44 hours of operation for the summer (July and August ) to 36 hours with the following schedule: Mon 10 am-8 pm, Tue no on to 8 pm, Wed 10 am to 6 pm, Thurs 10 am to 8 pm, closed Friday through Sunday. Lars Widstrand seconded the motion. After discussion, Lisa tabled her motion. Lars agreed to remove his second of the original motion. • Robin Venezia made a motion to reduce the current 4 4 hours of operation for the summer hours (July and August) to 36 hours with the following schedule: Mon 10 am-8 p m, Tue 10 am to 4 pm, Wed 10 am to 4 pm, Thurs 10 am to 8 pm, Sat 10 am to 2 pm, closed Friday and Sunday. Dick Mailloux seconded the motion, unanimous approval by the Trustees present. • Dick Mailloux made a motion to reduce the current 4 4 hours of operation for the Library from Sept 2012 through June 2012 to 40 hours with the following schedule: Mon 1 0 am-8 pm, Tue 10 am to 8 pm, Wed 10 am to 4 pm, Thurs 10 am to 8 pm, Sat 10 am to 2 pm, closed Friday and Sunda y. Lars Widstrand seconded the motion, unanimous a pproval by the Trustees present. • The Trustees discussed the Budget as developed by t he Budget Subcommittee on June 1, 2012 during the B udget Subcommittee Meeting. Lisa was concerned that the Library Materials line item was reduced approximate ly 13K below the amount required for State Aid and Accreditation (approx. 50K). This amount can be increased by us ing the Revolving Account and/or with assistance from the F riend’s of the Lunenburg Library. • Dick Mailloux made a motion to accept the FY13 Budg et as developed by the Budget Subcommittee during t he June 1, 2012 Budget Subcommittee meeting. Lars Widstrand se conded the motion, unanimous approval by the Truste es present. Trustees Re-organization • Dick Mailloux made a motion to table the reorganiza tion of the Board until the next meeting since two Board members were absent for this meeting. Robin Venezia second ed the motion, unanimous approval by the Trustees p resent. ===PAGE 2=== Approval of May 10, 2012 Minutes • Passed over this item since the minutes were approv ed during the May 17 th meeting. Other • Lars asked that the new Trustee contact information be sent to Kerry so that she can update the Librar y’s website. Motion made by Dick Mailloux and seconded by Robin Venezia to adjourn at 8:15 pm; passed unanimously b y the Trustees present. Respectfully submitted, Lisa Krowitz Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-06-21-agenda-2744.txt BOARD : library-board-of-trustees DATE : 2012-06-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-06-21-agenda-2744.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06212012-2744 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday, June 21, 2012 6:30 pm Lunenburg Public Library Agenda Public Comment: New Business • Executive Session o Contract Negotiation for Union Employees • Budget FY13 • Approval of minutes o May 17 th o May 24 th o June 7 th o Personnel Sub-committee minutes: Oct. 5, 2011 • Director's Report o Budget/Circulation Update o Staff Update o Technology Update o Facilities Update o Programs o Friends o Other • Board Re-organization • Library Director Search • Other Adjourn ======================================================================================== DOCUMENT : 2012-06-21-minutes-2744.txt BOARD : library-board-of-trustees DATE : 2012-06-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-06-21-minutes-2744.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06212012-2744 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library Executive Meeting Minutes June 21, 2012 Meeting called to order at 6:30 pm Attending: Robin Venezia, Lars Widstrand, Lisa Krow itz, Jeanne Raboin, Kathy Murray, Dick Mailloux, Jo hn Mara, Terry Hathaway (Interim Director) • John Mara made a motion to enter into Executive Ses sion @ 6:30 pm for discussions with Union represent atives (Nancy Crenier and Peggy Stewart); seconded by Dick Mailloux; unanimous approval. • John Mara made a motion to exit Executive Session @ 7:45 pm; seconded by Dick Mailloux; unanimous appr oval. Respectfully submitted, Lisa Krowitz Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-08-08-agenda-2745.txt BOARD : library-board-of-trustees DATE : 2012-08-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-08-08-agenda-2745.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08082012-2745 ======================================================================================== ===PAGE 1=== Lunenburg Public Library NOTICE of MEETING Lunenburg Public Library Board of Trustees Wednesday, August 8, 2012 7:30 pm Lunenburg Public Library Agenda • Public comment • Review of applications for Lunenburg Public Library Director position ======================================================================================== DOCUMENT : 2012-08-08-minutes-2745.txt BOARD : library-board-of-trustees DATE : 2012-08-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-08-08-minutes-2745.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08082012-2745 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library August 8, 2012 Meeting was called to order at 7:30 p.m. Attending: Lars Widstrand, Beverly Guerin (Presiden t, Friends of LPL), Terry Hathaway, Dick Mailloux, Kate McCarron, Robin Venezia, Jeanne Raboin. Absent: Lisa Krowitz, John Mara, Kathy Murray 1. There was no Public Comment 2. Lunenburg Public Library Director Position: Review, discussion and selection of applications for direc tor’s position. Four candidates were selected. Interview times were chosen and Trustees charged Jeanne Raboin with con tacting candidates to arrange interviews. 3. Jeanne Raboin distributed suggested interview quest ions. However, she encouraged interview committee t o modify these to reflect LPL’s priorities and to gathering the best information possible to assist in a final hiring decision. Respectfully submitted, Jeanne Raboin, Chair and Acting Secretary Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-08-27-agenda-2746.txt BOARD : library-board-of-trustees DATE : 2012-08-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-08-27-agenda-2746.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08272012-2746 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees August 27, 2012, 7:30- 8:45 pm Lunenburg Public Library Agenda 1. Lunenburg Public Library Director Interviews ======================================================================================== DOCUMENT : 2012-08-27-minutes-2746.txt BOARD : library-board-of-trustees DATE : 2012-08-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-08-27-minutes-2746.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08272012-2746 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library August 27, 2012 Meeting was called to order at 7:30 pm. Attending: Lars Widstrand, Beverly Guerin (Presiden t, Friends of LPL), Terry Hathaway, Lisa Krowitz, D ick Mailloux, Kate McCarron, Kathy Murray, Jeanne Raboin, Robin Venezi a. Absent: John Mara Guest: Martha Moore, First candidate for Director, Lunenburg Public Library 1. There was no public comment. 2. Interview with Martha Moore. Interview concluded, next meeting 8/28/12, and meet ing adjourned at 8:45 p.m. Respectfully submitted, Jeanne Raboin, Chair Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-08-28-agenda-2747.txt BOARD : library-board-of-trustees DATE : 2012-08-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-08-28-agenda-2747.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08282012-2747 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees August 28, 2012, 6:30-7:45 pm; 8-9:15 pm Lunenburg Public Library Agenda 1. Lunenburg Public Library Director Interviews ======================================================================================== DOCUMENT : 2012-08-28-minutes-2747.txt BOARD : library-board-of-trustees DATE : 2012-08-28 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-08-28-minutes-2747.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08282012-2747 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library August 28, 2012 Meeting was called to order at 6:30 pm. Attending: Lars Widstrand, Beverly Guerin (Presiden t, Friends of LPL), Terry Hathaway, Lisa Krowitz, D ick Mailloux, Kate McCarron, Kathy Murray, Jeanne Raboin, Robin Venezi a. Absent: John Mara Guests: Luisa Sabin-Kildiss, Second candidate for Director, Lunenburg Public Library. (6:30-7:45 p.m. ) Marie Mueller, Third candidate for Director, Lunen burg Public Library. (8-9:15 p.m.) 1. There was no public comment. 2. Interviews with Luisa Sabin-Kildiss and Marie Muell er. 3. Discussion on arranging next meeting to review cand idate’s interviews. Interviews concluded at 9:15 p.m.; meeting adjourne d at 9:30 p.m. Respectfully submitted, Jeanne Raboin, Chair Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-09-06-agenda-2748.txt BOARD : library-board-of-trustees DATE : 2012-09-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-09-06-agenda-2748.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09062012-2748 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday September 6, 2012 6:30 pm Lunenburg Public Library Agenda • Public comment • Discussion: candidates for Lunenburg Public Library Director Position • Other ======================================================================================== DOCUMENT : 2012-09-06-minutes-2748.txt BOARD : library-board-of-trustees DATE : 2012-09-06 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-09-06-minutes-2748.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09062012-2748 ======================================================================================== ===PAGE 1=== Trustees of the Lunenburg Public Library September 6, 2012 Meeting was called to order at 6:30 p.m. Attending: Beverly Guerin (President, Friends of LP L), Terry Hathaway, Lisa Krowitz, Dick Mailloux, Ka te McCarron, Kathy Murray, Jeanne Raboin, Robin Venezia, Lars Widstran d. Absent: John Mara 1. There was no Public Comment 2. Lunenburg Public Library Director Position: Review, discussion and selection of Lunenburg Public Libra ry Director. Motion made by Jeanne Raboin and seconded by Dick M ailloux to offer Lunenburg Public Library Director’ s position to Martha Moore. Yes: Lisa Krowitz, Dick Mailloux, Kathy Murray, Jea nne Raboin and Robin Venezia Abstention: Lars Widstrand 3. Other - Director’s Salary : discussion on what sala ry to offer Ms. Moore. Motion made by Jeanne Raboin and seconded by Dick Mailloux to offer Ms. Moore starting at $57,500 up to $59,740. Yes: Lisa Krowitz, Dick Mailloux, Kathy Murray, Jea nne Raboin and Robin Venezia Abstention: Lars Widstrand Checking References: each Trustee will call one ref erence; reference’s responses will be sent to all T rustees. Once references are in, Chair will call candidate t o make offer. Chair will also call other candidate s to inform them of the decision not to hire, to be followed up with of ficial letters of rejection. Respectfully submitted, Jeanne Raboin, Chair and Acting Secretary Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-09-20-agenda-2749.txt BOARD : library-board-of-trustees DATE : 2012-09-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-09-20-agenda-2749.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09202012-2749 ======================================================================================== ===PAGE 1=== Lunenburg Public Library NOTICE of MEETING Lunenburg Public Library Board of Trustees Thursday, September 20, 2012, 6:45 PM Lunenburg Public Library Agenda Note: Trustees to attend Fin Comm meeting at 7 pm; Trustees meeting will commence after. • Public Comment • New Business o Welcome to Martha Moore new Director of Lunenburg Public Library o Approval of minutes from June 21; August 8, August 27, 28 and September 6, 2012. o Interim Director’s Report /square4 Budget /square4 Staff /square4 Annual Report (ARIS) /square4 Status of FY2014 State Aid to Public Libraries Financial Report /square4 Policy on Unattended Backpacks /square4 New England Library Association Conference /square4 Google Maps and Lunenburg Library interior floor plan /square4 Programming o FY13 Budget: September 25, 2012 Special Town Meeting - Warrant Article o Friend’s Update o LPL Garden and Water Feature Area • Old Business • Other • Adjourn ======================================================================================== DOCUMENT : 2012-09-20-minutes-2749.txt BOARD : library-board-of-trustees DATE : 2012-09-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-09-20-minutes-2749.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09202012-2749 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library September 20, 2012 Meeting called to order at 7:55 pm Attending: Robin Venezia, Lisa Krowitz, Jeanne Rabo in, Kathy Murray, Dick Mailloux, Terry Hathaway (In terim Director), Martha Moore (New Director), Absent: Lars Widstrand, John Mara Public comment – None Welcome Martha Moore as the New LPL Director Approval of Minutes • Dick Mailloux made a motion to approve the June 21, 2012 LPL Trustee minutes as amended; seconded by R obin Venezia; unanimous approval by all in attendance. • Dick Mailloux made a motion to approve the August 8 , 2012 LPL Trustee minutes as presented; seconded b y Robin Venezia; unanimous approval by all in attendance, e xcept Lisa Krowitz who did not attend this meeting • Kathy Murray made a motion to approve the August 27 , 2012 LPL Trustee minutes as presented; seconded b y Dick Mailloux; unanimous approval by all in attendance. • Kathy Murray made a motion to approve the August 28 , 2012 LPL Trustee minutes as presented; seconded b y Dick Mailloux; unanimous approval by all in attendance. • Kathy Murray made a motion to approve the September 6, 2012 LPL Trustee minutes as presented; seconded by Dick Mailloux; unanimous approval by all in attendance. Director’s Report • Donations: $3580 was received as gift donations, wh ich brings the total to $16246 • The Annual Report Information Survey (ARIS) of 2012 Data was submitted to the MBLC. • The Staff discussed the need for a policy on unatte nded backpacks. • Robin Venezia made a motion to fund the upcoming NE LAC in Springfield, MA of up to $500 from the small trust fund, Dick Mailloux seconded, unanimous approval by all i n attendance. • Jeanne Raboin asked that the staff attending NELAC present their thoughts and experience. • Programs: Several upcoming events, Book and Bake Sa le 10/13/12 • Terry’s last full day is 9/27/12, but she will come in a few hours to assist Martha with the transitio n. Special Town Meeting • Dick Mailloux submitted a motion to the Town Hall f or the upcoming Special Town meeting, to reinstate the FY13 budget to $346,541. The board discussed lowering t he requested amount to $338,541 and using the revol ving fund of $8000 to cover the difference. • Dick Mailloux made a motion to amended the Special Town Meeting warrant at the Special Town Meeting Se ptember 25, 2012 @ 7pm, seconded by Lisa Krowitz, unanimous approval by all in attendance. Other • Tabled the Friend’s update, LPL garden and water fe ature discussion, and Old business to the next meet ing. • Jeanne Raboin made a motion to go to Executive Sess ion @ 9 pm to discuss new LPL Director’s contract, seconded by Dick Mailloux, unanimous approval by all in atte ndance. • Returned to regular meeting at 9:45 • Jeanne Raboin made a motion to end the meeting at 9 :46 pm; seconded by Robin Venezia; unanimous approv al by all in attendance. Respectfully submitted, Lisa Krowitz Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-09-25-agenda-2750.txt BOARD : library-board-of-trustees DATE : 2012-09-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-09-25-agenda-2750.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09252012-2750 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees Tuesday, September 25, 2012, 7:00 pm Auditorium, Lunenburg Public High School 1. Special Town Meeting ======================================================================================== DOCUMENT : 2012-10-04-agenda-2751.txt BOARD : library-board-of-trustees DATE : 2012-10-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-10-04-agenda-2751.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10042012-2751 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees October 4, 2012 7:00 PM Lunenburg Public Library Agenda 1. Public Comment 2. FY13 Budget 3. Other ======================================================================================== DOCUMENT : 2012-10-04-minutes-2751.txt BOARD : library-board-of-trustees DATE : 2012-10-04 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-10-04-minutes-2751.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10042012-2751 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library October 4, 2012 Meeting called to order at 7:05 pm Attending: Robin Venezia, Lisa Krowitz, Jeanne Rabo in, Lars Widstrand, Dick Mailloux, John Mara, Marth a Moore Absent: Kathy Murray Public comment – None Martha Moore officially start as the New LPL Direct or on October 9, 2012 Jeanne Raboin met with Terry Hathaway (Interim Dire ctor) before she departed to discuss MA Library Sta te Aid Requirements. They signed two necessary documents on 9/27/12. Th e two documents were: 1. Commonwealth of Massachusetts Board of Library Comm issioners FY13 State Aid to Public Libraries Applic ation and Compliance Form 2. Financial Report Budget At the Special Town Meeting, the Town voted to allo cate an additional $26,228 to the library for the F Y13 budget. • John Mara made a motion to accept the revised FY13 budget of $338,541, seconded by Dick Mailloux, unan imous approval by all in attendance. • Robin Venezia made a motion to restore the 4 hours on Wednesday nights at the next possible Wednesday; seconded by Dick Mailloux; unanimous approval by all in atte ndance. Other • There will be an upcoming Get Together at Jeanne Ra boin’s house for the Staff, Trustees, and Friends t o say good bye to Terry Hathaway and welcome to Martha Moore. Jeanne will send out available dates. • The Book and Bake sale is on for October 13, 2012 • Dick Mailloux made a motion adjourn at 8:12 pm,; se conded by Lars Widstrand; unanimous approval by all in attendance. Respectfully submitted, Lisa Krowitz Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-10-18-agenda-2752.txt BOARD : library-board-of-trustees DATE : 2012-10-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-10-18-agenda-2752.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10182012-2752 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees October 18, 2012 6:45 PM Lunenburg Public Library Agenda • Public Comment • New Business o Approval of minutes from October 4, 2012 o Director’s Report /square4 Budget /square4 Staff o Friend’s Update o LPL Garden and Water Feature Area • Old Business • Other • Adjourn ======================================================================================== DOCUMENT : 2012-11-15-agenda-2753.txt BOARD : library-board-of-trustees DATE : 2012-11-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-11-15-agenda-2753.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11152012-2753 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2012-11-15-minutes-2753.txt BOARD : library-board-of-trustees DATE : 2012-11-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-11-15-minutes-2753.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11152012-2753 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library November 15, 2012 Meeting called to order at 6:50 pm Attending: Robin Venezia, Lisa Krowitz, Jeanne Rabo in, Kathy Murray, Dick Mailloux, Lars Widstrand, Ma rtha Moore, Brian Laffond (Finance Committee Member), Absent: John Ma ra Public comment – None Approval of Minutes - Approval of meeting notes t abled until the next meeting. Director’s Report • New lillacs were planted by the Lion’s Club • Staffing: • Coverage is difficult due to numerous reasons: seve ral staff members or family members with health iss ues, death of a staff member’s family pet, and there are 2 ope n positions (Jen resigned and Jillian left for coll ege). • Martha posted the Jr Library Assistant position. • Martha will be posting another position. She is wor king on the job description that will be related to website/social media skills versus computer skills, since Martha h as the necessary computer skills that were lost whe n Jen left. • There is an issue with the library website, it is s howing up under the School Department’s main websit e. • Several staff members have been attending training over the past month: E-book and Ecotarium STEM • Financials: Since the FY13 budget was restored the staff and library hours have been restored to the F Y12 levels. • Bldg/Facilities: Martha will work on obtaining quot es for painting the exterior of the LPL and fixing some broken siding. • Programs: Martha is working with Kate and Karen to offer programs that encourage larger participation, Martha hopes to make 2013 “A Year for Lunenburg” –celebrating lo cal artists, writers, history, and organization. • Technology: Martha met with Nancy Strom to discuss capital planning and general technology assistance ; Martha has requested assistance from CWMARs on some of the Eve rgreen issues. • Capital Planning: Martha did not request spending this year for capital planning. She felt other depa rtments had higher needs for the upcoming year and she would like to t ake time to research the specific capital needs for the library. She had only been on the job for less than a month when the capital planning needs were required to be sub mitted. • Upcoming Holidays: Discussion on closing library D ecember 24 th and December 31 st . • Lars Widstrand made a motion to close the library o n December 24 th , seconded by Dick Mailloux, unanimous approval by all in attendance. • Dick Mailloux made a motion to open the library on December 31 st from 10 am to 2 pm, seconded by Kathy Murray, unanimous approval by all in attendance. Friend’s Update • The Friend’s gave LPL $1358 to clean the carpets • The Bulb fundraiser raised $1000 • The Friend’s requested more participation by the Tr ustees with fundraisers. Sub-Committee Meetings • Martha will check with the Staff to see if anyone w ould be interested in participating in the Policy S ubcommittee • Lars, Robin, Lisa, and Martha will review the follo wing after the New Year: • Policy for collection boxes • Review Policies on the website to see if it is incl usive of all the currently approved LPL policies. Old Business • Martha will contact Jean Proctor and the Lunenburg Turkey Hill Gardeners about the LPL Garden and Wate r feature • Dick Mailloux made a motion to end the meeting at 8 :55 pm; seconded by Robin Venezia; unanimous approv al by all in attendance. Respectfully submitted, Lisa Krowitz Secretary, Trustees of Lunenburg Public Library ======================================================================================== DOCUMENT : 2012-12-20-agenda-2754.txt BOARD : library-board-of-trustees DATE : 2012-12-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-12-20-agenda-2754.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12202012-2754 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 NOTICE of MEETING Lunenburg Public Library Board of Trustees December 20, 2012 6:45 PM Lunenburg Public Library Agenda • Public Comment • New Business o Approval of minutes from /square4 September 20, 2012 /square4 October 4, 2012 /square4 October 18, 2012 /square4 November 15, 2012 o Director’s Report /square4 Budget /square4 Staff o Budget & Budget Process o Technical Services Position o Trustees and Director: Roles o LPL Website & IT o Photography Policy • Old Business o LPL Garden and Water Feature Area • Other • Adjourn ======================================================================================== DOCUMENT : 2012-12-20-minutes-2754.txt BOARD : library-board-of-trustees DATE : 2012-12-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2012-12-20-minutes-2754.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12202012-2754 ======================================================================================== ===PAGE 1=== Trustees of Lunenburg Public Library December 20, 2012 Meeting called to order at 6:50 pm Attending: Robin Venezia, Lisa Krowitz, John Mara, Kathy Murray, Dick Mailloux, Lars Widstrand, Martha Moore, Brian Laffond (Finance Committee Member), Absent: Jeanne Raboin Public comment – None Approval of Minutes • Dick Mailloux made a motion to approve the Septembe r 20, 2012 LPL Trustee minutes as presented; 2nd by John Mara; unanimous approval by all present, except Joh n Mara and Lars Widstrand since absent on 9/20/12. • Dick Mailloux made a motion to approve and release to the public the September 20, 2012 LPL Trustee Ex ecutive meeting minutes as presented; 2nd by Robin Venezia; unanimous approval by all present, except John Mar a and Lars Widstrand since absent on 9/20/12. • Dick Mailloux made a motion to approve the October 10, 2012 LPL Trustee minutes as presented; seconded by Robin Venezia; unanimous approval by all in attendance, e xcept Kathy Murray since she was absent from this m eeting. • Dick Mailloux made a motion to approve the November 15, 2012 LPL Trustee minutes as amended; seconded by Kathy Murray; unanimous approval by all in attendan ce, except John Mara since he was absent from this meeting. • The approval of the October 18, 2012 minutes was ta bled until the next meeting. Director’s Report • Staffing: • Hired Jack Pike as the new Jr. Library Assistant. • The Technical Service Librarian posting was sent to the CAFO 2 ½ weeks, but the posting has not occurr ed. • Coverage is difficult due to lack of staffing espec ially with the resignation of the previous Technica l Services Librarian; however, the staff has been flexible by increasing hours to help cover the shortage. • Several staff members have been attending training over the past month: E-book. • Martha met with the staff on an individual basis to gather information on their skills, responsibiliti es, and goals. • Martha is trying to expand the library’s E-books, E -book services, and improve the library’s website. • Financials: No update, report delayed from the Town • Bldg/Facilities: The Capital Planning was submitted . Martha will work on obtaining quotes for paintin g the exterior of the LPL and will work with the DPW to fix some brok en siding. • Technology: • Martha met with the new Town IT Manager about the t echnology needs for the library. He agrees that th e library needs an interactive website, which can be updated on a daily basis versus an informational website. • Martha will be taking an inventory of all the libra ry computers. She would like to put the newest com puters at the circulation desk to accommodate the new Evergreen s oftware. • Misc: • MIIA Inspection occurred. There were 2 issues for the library: 1) outlet covers needed in the Childre n’s area 2) Inspection Sticker needs to be posted near the boil er. Martha is working on resolving these issues. • Lars took photographs at several of the library pro grams (Teen Book Club, Ornament activity, and Lego Club). He asked the individuals and parents of minors if he c ould take and use the pictures for the library. Sub-Committee Meetings • The LBOT Finance subcommittee will meet with Martha on January 3 rd to update her on the LPL budget process. • Robin will setup a meeting of the Policy subcommitt ee for January. Old Business • The discussion on the LPL Garden and Water feature was tabled. Lars Widstrand made a motion to end the meeting at 8:45 pm; 2nd by Kathy Murray; unanimous approval by all in attendance. Respectfully submitted, Lisa Krowitz Secretary, Trustees of Lunenburg Public Library