# library-board-of-trustees — 28 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2020-01-14-agenda-2873.txt BOARD : library-board-of-trustees DATE : 2020-01-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-01-14-agenda-2873.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01142020-2873 ======================================================================================== ===PAGE 1=== Library Board Of Trustees Meeting1. ======================================================================================== DOCUMENT : 2020-01-14-minutes-2873.txt BOARD : library-board-of-trustees DATE : 2020-01-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-01-14-minutes-2873.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01142020-2873 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Special Meeting minutes March 14th, 2020, Community Room, Lunenburg Public Library Attending: In Person: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Via Conference Call: Dick Mailloux, Maia Wentrup, Donna Saiia, Lars Widstrand, Michael-Ray Jeffreys - BOS The LPLBT special meeting was called to order at 11:04 am. by Chairperson Harry Kubetz. Agenda Items • Discussion of Coronavirus Response o Harry: The purpose of our meeting is to hear Muir’s plans for the library in response to the coronavirus and discuss what types of services we should try to provide for our patrons during the closure period. o Muir: The town has closed all town buildings with the exception of the public safety building. o The library will be closed until Friday March 27th. Staff will still be reporting for regular hours. o A message from the town manager was posted on the town website. This message contains info about the virus. Public safety is the main reason for the closures. There are currently zero cases in Lunenburg. o The library has posted a notice on the library website and the front door. This information will be updated and added to as needed. o Muir and Lydia have been making task lists for services that may be provided and plan on working on projects and tasks they might not normally have time for during normal business hours. o The main priority is the safety of the staff and community. o Some ideas for services include: utilizing Facebook for live streaming, digital and online services, newsletter lists, links to available activities, usage of Cereal Box apps. o The library can still service patrons’ inquiries by phone and email. o Harry asked about fine suspension. Muir said that CWMars may relax the rules for renewing materials so Lunenburg may be able to renew items from other libraries. People can also call to e xtend borrowing time and the library has some leeway in extending borrowing time. o Donna asked about books dropped off: Is there any risk to the staff? Muir said that they will quarantine returned books for a week unless we receive more specific info about the risks from surface contact. Quarantined books will not accrue fines. o Muir: There has been some discussion about cancelling ILL Interlibrary loan deliveries. No plans for this at the current time. o Harry polled the group for ideas and questions. Dick: The main priority should be ensuring the safety of the staff. We need a full shutdown now. May likely see many new cases and we don’t know the hotspots to avoid. Muir: We wish to err on the safe side. Kate: It’s good to be proactive with a two-week closure. We can brainstorm ideas for access to materials during the closure. o Maia: Can we possibly have some online activities for younger kids to help keep them occupied while schools are closed? Muir: Debbie has posted a STEM activity on the library Fa cebook page after the kids programs were cancelled. Heather is queuing up some messages on activities that are planned. o Harry: Can we do webcasts? Story hour online? Muir: We may be able to do some of that on the Facebook page. o Lars: The main objective is to keep the staff and patrons safe. We shouldn’t go overboard on providing services if it’s only a two-week break. Donna: We really have no idea right now how long it might be. o Maia: Will the library be professionally cleaned? Muir: There will be one addit ional cleaning per week for a total of three cleanings per week. Muir read a statement from the Town Manager on virus info. There is not clear or definitive info on the persistence of the virus on surfaces. o Michael-Ray: We are in uncharted territory. The response statewide has been a bit behind. It’s good that the town is being proactive. Agree with the two-week decision but we don’t know yet how long this will last. ===PAGE 2=== o Maia: Are the library staff equipped to work from home? Muir: Some but not all tasks can be done from home. o Harry asked about staff getting paid, we should make sure that they don’t have to worry about getting paid during the closure. o Donna: Should the staff take their temperature before they enter the building? Muir: We have no capability to do that currently. o Muir announced that Nicole Piermarini has accepted the position of Assistant Director at the Leominster Public Library and her last day will be 3/19. He is working on posting the job. It has to be posted internally for 7 days before being posted externally. • Adjourn o Meeting was adjourned at 11:57 am. ======================================================================================== DOCUMENT : 2020-01-16-agenda-2871.txt BOARD : library-board-of-trustees DATE : 2020-01-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-01-16-agenda-2871.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01162020-2871 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of Trustees January 16, 2020 AGENDA Lunenburg Public Library Board of Trustees Thursday January 16, 2020 6:45 p.m. Lunenburg Public Library Sudolnik Conference Room • Public Comment • Agenda Items o Approval of Minutes § December 19, 2019 o Director’s Report § FY 2020 Budget Update § FY 2021 Budget Update § Staff Update § Programs Update § Technology Update § Building & Maintenance Update § Children’s Area Report § Young Adult Area Report § THES Reading Program Update o Fine-Free Discussion o Trust Funds – Next Steps o Friends Update o Director Evaluation Completion o Board Comments o Other o Adjourn If attending meeting after 8 p.m., please go to Community Wing side door. ======================================================================================== DOCUMENT : 2020-01-16-minutes-2871.txt BOARD : library-board-of-trustees DATE : 2020-01-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-01-16-minutes-2871.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01162020-2871 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes January 16, 2020 Sudolnik Meeting Room, Lunenburg Public Library Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Lars Widstrand, Maia Wentrup, Dick Mailloux, Donna Saiia, Michael-Ray Jeffreys – BOS The LPLBT special meeting was called to order at 6:46 p.m. by Chairperson Harry Kubetz. Public Comment • Harry welcomed Michael-Ray Jeffreys to the BOT meeting. • Harry mentioned the clearing of the public walkways during and after snowstorms . Michael-Ray said the library should be covered under the town’s public building insurance if there are any liability concerns. Approval of Minutes o The minutes for December 19th, 2019 were reviewed. Motion to approve minutes was unanimously approved with a few edits. o Minutes for the December 29th special meeting were also approved. Agenda Items • Director’s Report o We are 58% through the fiscal year. Teen material spending is a bit behind. o Budget requests have been submitted to the town. The Town Manager’s target FY21 budget is effectively flat. o A request has been submitted to fund an outside consultant for the strategic plan. o A new line for programs has been requested. Program attendance has been very high. o Muir met with the Town Manager and with FinCom on 2/20 to discuss the requests. o Some discussion followed on a few line items: ▪ Michael-Ray asked why building repairs were double in FY21 from the previous year. FY20 was 1k. Muir said the Friends have been funding some of these projects. ▪ Harry asked about the Friends’ total contribution. Muir: around 50k. ▪ Michael-Ray mentioned that he is advocating for a town facilities manager so the town can have a more proactive approach. o Harry: The grant from Hannaford for the new shelf in the Children’s room has gone through. o The library is partnering with a Hannaford nutritionist for an all ages programs in February. February is Happy Healthy Me month. o The Fiction/Non-Fiction signs have been removed and will be replaced after some painting is done. o The fifth grade visits are going very well. Muir said the goals are being met. Harry asked that we invite school teachers and administrators to attend a BOT meeting to reconnect and touch base. • Fine Free Discussion o Muir recommended a two-stage implementation. o 1) Remove fines associated with most items for a juvenile audience <18. o 2) Expand to adult items if data from stage one supports a positive impact. o Some discussion followed on the amount of fines collected and current policies on collecting fines. o Harry polled the board for opinions on the new proposal. o A motion to support Muir was proposed by Lars, seconded by Donna and approved by the board. • Trust Funds – Next Steps o Muir is meeting with the town counsel to work on the language for the town meeting warrant article. ===PAGE 2=== • Friends of LPL Update o The cookie walk brought in around $1300. o They are considering a chocolate tasting fundraiser possibly in coordination with the June 6 th book and bake sale. • Director Evaluation Completion o Harry reviewed the completed evaluation with the board. o Some minor changes were discussed and the board voted to accept the review as amended. Dick made the motion and Kate seconded. o The board agreed on a 4%/$2800 salary increase along with the review. Dick made a motion to accept the salary increase seconded by Kate and the motion was approved. • Board Comments o Donna will be absent for the February meeting. o Harry offered condolences to Kate on the loss of her mother. o Dick thanked Michael-Ray for attending the meeting. o Michael-Ray said he would look into a few issues that came up in the meeting: insurance coverage, whether there is a public bus stop at the library, snow removal, and trust funds; a nd he also complimented Muir on a good job. • Adjourn o Meeting adjourned at 8:57 p.m. • Attached Documents o January 16, 2020 Agenda o January Director’s Report o FY2021 Budget document o Fine Free Recommendation document o January 2020 Adult Services Report o January 2020 YA Report o January 2020 Children’s Area Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ===PAGE 11=== ===PAGE 12=== ======================================================================================== DOCUMENT : 2020-02-27-agenda-2861.txt BOARD : library-board-of-trustees DATE : 2020-02-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-02-27-agenda-2861.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02272020-2861 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of Trustees February 27, 2020 AGENDA Lunenburg Public Library Board of Trustees Thursday February 27, 2020 6:45 p.m. Lunenburg Public Library Sudolnik Conference Room • Public Comment • Agenda Items o Approval of Minutes § January 16, 2020 o Director’s Report § FY 2020 Budget Update § FY 2021 Budget Update § Staff Update § Programs Update § Technology Update § Building & Maintenance Update § Children’s Area Report § Young Adult Area Report § THES Reading Program Update § Meeting-Room Use Policy Tweaks § FinCom Meeting Update § Fine-Free Update § Trust Funds – Next Steps o Fine-Free Update o Friends Update o Board Comments o Other o Adjourn If attending meeting after 8 p.m., please go to Community Wing side door. ======================================================================================== DOCUMENT : 2020-02-27-minutes-2861.txt BOARD : library-board-of-trustees DATE : 2020-02-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-02-27-minutes-2861.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02272020-2861 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes February 27, 2020 Sudolnik Meeting Room, Lunenburg Public Library Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz remotely via Skype, Dick Mailloux, Maia Wentrup Absent: Lars Widstrand, Donna Saiia The LPLBT meeting was called to order at 6:47 p.m. by Chairperson Harry Kubetz. Public Comment • Dick congratulated Muir on his presentation to the town Finance Committee. Approval of Minutes o The minutes for January 2020 were reviewed. Motion to accept minutes as amended by Dick, seconded by Maia. Motion was unanimously approved. Agenda Items • Director’s Report o We are 2/3’s of the way through the fiscal year. o Heating charges were up the past month but are still under budget overall. o Materials spending is a bit behind schedule. 95k was spent on materials in FY19. State regulation requires 16% of the budget be allocated to materials. Muir said this should not be a problem for the current year. o Muir has received the FY21 budget from the Town Manager and has sent back requests. The Town Manager has submitted the preliminary FY21 budget. o Muir noted that the FY21 budget has zero allocated for building maintenance. That cost will be transferred over to the DPW budget which will be increased to cover it. o Dick was happy to note that the 5k requested for programs was left intact. o Muir will attend a User’s Council meeting on March 17th. o The annual report was submitted on February 15 th. o Lydia will be getting a new desk. o The drains backed up in one of the bathrooms on 2/20 and a plumber had to be called. o Muir presented some changes to the meeting room policies. You must have a library card to make a reservation. There was also a change to the wording regarding room usage by groups. o Dick made a motion to accept the policy change, seconded by Maia, and passed unanimously. o Muir reported on his presentation to FinCom. It went well. He received some positive comments and thoughtful questions. He also talked with them about the proposed fine free policy. o Muir expressed his gratitude to the board for his positive performance evaluation, was pleased that we noted staff morale and collaboration, and said it was good to have clear goals explicated. • Fine-Free Discussion o Fines have been dropping off. Proposal is for fines to be replaced by voluntary donations for overdue materials. o Circulation is up 14% from FY19 for the July through Feb time period. o Muir is gathering data with Marabeth to determine before and after differences. • Trust Funds – Next Steps o Muir has been working on the warrant article with the town counsel. ===PAGE 2=== o Jim Besarkarski – Chairman of Trust Fund Commission expressed an interest in combining the library warrant article with other town trust fund changes. Muir said it would be clearer for the town and voters to have a separate library article. • Friends of LPL Update - o A chocolate tasting is being discussed for April 25 th with a wish to include an instructional element. o The next book and bake sale will be scheduled for June 6 th, 2020. o The annual meeting is scheduled for July 18th. • Board Comments o Dick noted that the town caucus is on March 16th and that Kate and Harry are both up for reelection. o Harry notified the board that Lars is resigning as of June 30 th, 2020. o Harry congratulated Muir on his review and stated that he constantly exceeds our expectations and that he is also an excellent ambassador for the library and the town. o Harry passed on a message from Michael-Ray Jeffreys to convey to him any concerns we might have to bring to the BOS. • Adjourn o Motion to adjourn by Dick, seconded by Bob. Meeting was adjourned at 8:11 p.m. • Attached Documents o February 2020 Agenda o February Director’s Report o FY2021 Budget document o February 2020 Adult Services Report o February 2020 YA Report o February 2020 Children’s Area Report ===PAGE 3=== o ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ======================================================================================== DOCUMENT : 2020-03-14-agenda-2874.txt BOARD : library-board-of-trustees DATE : 2020-03-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-03-14-agenda-2874.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03142020-2874 ======================================================================================== ===PAGE 1=== Library Board Of Trustees Meeting1. ======================================================================================== DOCUMENT : 2020-03-14-minutes-2874.txt BOARD : library-board-of-trustees DATE : 2020-03-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-03-14-minutes-2874.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03142020-2874 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Special Meeting minutes March 14th, 2020, Community Room, Lunenburg Public Library Attending: In Person: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Via Conference Call: Dick Mailloux, Maia Wentrup, Donna Saiia, Lars Widstrand, Michael-Ray Jeffreys - BOS The LPLBT special meeting was called to order at 11:04 am. by Chairperson Harry Kubetz. Agenda Items • Discussion of Coronavirus Response o Harry: The purpose of our meeting is to hear Muir’s plans for the library in response to the coronavirus and discuss what types of services we should try to provide for our patrons during the closure period. o Muir: The town has closed all town buildings with the exception of the public safety building. o The library will be closed until Friday March 27th. Staff will still be reporting for regular hours. o A message from the town manager was posted on the town website. This message contains info about the virus. Public safety is the main reason for the closures. There are currently zero cases in Lunenburg. o The library has posted a notice on the library website and the front door. This information will be updated and added to as needed. o Muir and Lydia have been making task lists for services that may be provided and plan on working on projects and tasks they might not normally have time for during normal business hours. o The main priority is the safety of the staff and community. o Some ideas for services include: utilizing Facebook for live streaming, digital and online services, newsletter lists, links to available activities, usage of Cereal Box apps. o The library can still service patrons’ inquiries by phone and email. o Harry asked about fine suspension. Muir said that CWMars may relax the rules for renewing materials so Lunenburg may be able to renew items from other libraries. People can also call to e xtend borrowing time and the library has some leeway in extending borrowing time. o Donna asked about books dropped off: Is there any risk to the staff? Muir said that they will quarantine returned books for a week unless we receive more specific info about the risks from surface contact. Quarantined books will not accrue fines. o Muir: There has been some discussion about cancelling ILL Interlibrary loan deliveries. No plans for this at the current time. o Harry polled the group for ideas and questions. Dick: The main priority should be ensuring the safety of the staff. We need a full shutdown now. May likely see many new cases and we don’t know the hotspots to avoid. Muir: We wish to err on the safe side. Kate: It’s good to be proactive with a two-week closure. We can brainstorm ideas for access to materials during the closure. o Maia: Can we possibly have some online activities for younger kids to help keep them occupied while schools are closed? Muir: Debbie has posted a STEM activity on the library Fa cebook page after the kids programs were cancelled. Heather is queuing up some messages on activities that are planned. o Harry: Can we do webcasts? Story hour online? Muir: We may be able to do some of that on the Facebook page. o Lars: The main objective is to keep the staff and patrons safe. We shouldn’t go overboard on providing services if it’s only a two-week break. Donna: We really have no idea right now how long it might be. o Maia: Will the library be professionally cleaned? Muir: There will be one addit ional cleaning per week for a total of three cleanings per week. Muir read a statement from the Town Manager on virus info. There is not clear or definitive info on the persistence of the virus on surfaces. o Michael-Ray: We are in uncharted territory. The response statewide has been a bit behind. It’s good that the town is being proactive. Agree with the two-week decision but we don’t know yet how long this will last. ===PAGE 2=== o Maia: Are the library staff equipped to work from home? Muir: Some but not all tasks can be done from home. o Harry asked about staff getting paid, we should make sure that they don’t have to worry about getting paid during the closure. o Donna: Should the staff take their temperature before they enter the building? Muir: We have no capability to do that currently. o Muir announced that Nicole Piermarini has accepted the position of Assistant Director at the Leominster Public Library and her last day will be 3/19. He is working on posting the job. It has to be posted internally for 7 days before being posted externally. • Adjourn o Meeting was adjourned at 11:57 am. ======================================================================================== DOCUMENT : 2020-04-16-agenda-2872.txt BOARD : library-board-of-trustees DATE : 2020-04-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-04-16-agenda-2872.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04162020-2872 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of Trustees April 16, 2020 AGENDA Lunenburg Public Library Board of Trustees Thursday April 16, 2020 6:45 p.m. Lunenburg Public Library Note that this meeting is in accordance with the “Executive Order on Remote Participation” and will be conducted remotely. In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and will be available for viewing over the Lunenburg Public Access Youtube channel within 24 hours after the meeting. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will not be broadcast live. It will be recorded and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/162528225 or From a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 162-528-225 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Public Comment • Agenda Items • Approval of Minutes • Director’s Report o FY 2020 Budget Update o FY 2021 Budget Update o Staff Update o Programs Update o Technology Update o Building & Maintenance Update o Coronavirus Update o Continuity of Operations Plan • Pandemic Policy • Responsibility Policy • Operational Safety Policy Review • Friends Update • Board Comments • Other • Adjourn ======================================================================================== DOCUMENT : 2020-04-16-minutes-2872.txt BOARD : library-board-of-trustees DATE : 2020-04-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-04-16-minutes-2872.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04162020-2872 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes April 16th, 2020 Remote meeting via conference call and video link. All votes were done by roll call. Meeting was recorded. Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Dick Mailloux, Maia Wentrup, Donna Saiia Absent: Lars Widstrand, The LPLBT meeting was called to order at 7:08 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. Approval of Minutes o Approval of February 27th BOT meeting minutes deferred. Minutes for March 14 th emergency meeting have been submitted to the town. Agenda Items • Director’s Report o Muir read the Director’s report for the record. o The year is 83% complete. 72% of the budget has been expended. o Non-essential hiring and expenditures have been frozen for FY20. o The YA staff opening will not be posted for the near future. o State aid requirements for expenditures and hours have been revised for FY20. LPL will be in compliance with state requirements. o Budgets for Ebooks and Eaudiobooks have been increased to meet recent demand. o Programs have been continuing online via video with story times and staff blogs. Newsletters have included links to online resources. o The current closure extends to May 4th. If schools are closed beyond that date the library will also be closed to ensure the safety of staff and patrons. o Staff is continuing to develop new activities and programs: Discord book grou ps, virtual board game groups, book lists, and more. o Dick asked for clarification on the MAR requirement for FY21. Muir: We will likely be on par with being level funded for FY20 to FY21. o Dick congratulated Muir on his work on the continuation of library service and the excellent documentation of this. o The Adult Services report was read by Harry for the record. o The Children’s Area report was read by Harry for the record. • Pandemic Policy o Muir read the Pandemic Policy document for the record. o Maia suggested a change to #6: generalize to PPE rather than specific items. o Dick asked Muir to read #6 with new changes: ‘Library staff will be provided with Personal Protective Equipment.’ o Dick made a motion to accept the policy as amended, seconded by Maia. Motion was passed unanimously. • Responsibility Policy o Muir read the document for the record. o Discussion followed on the definition of time periods, exceptions and how specific the policy should be. ===PAGE 2=== o Muir pointed out that the possible lack of specific definition gives him some flexibility in its interpretation. o A 5th bullet point was suggested. Muir added: ‘When a prolonged absence is recognized, the BOT may seek to hire a temporary qualified person through the MA Library System BiblioTemps emp loyment service.’ o Donna made a motion to accept the policy as amended, seconded by Kate. Motion was passed unanimously. • Operational Safety Policy o Muir read the document for the record. o Kate suggested making the last sentences more concise. o Bullet #4 changed to: ‘This notice will inform patrons of the time of closing, the reason for closing, and anticipated time of reopening.’ o Dick made a motion to accept the policy as amended, seconded by Maia. Motion was passed unanimously. • Friends of LPL Update o The Friends have not had a meeting since March. No update. • Board Comments o No board comments. • Adjourn o Motion to adjourn by Kate, seconded by Dick. Meeting was adjourned at 8:42 p.m. • Attached Documents o April 16th 2020 Agenda o April Director’s Report o April 2020 Adult Services Report o April 2020 Children’s Area Report o Pandemic Policy o Operational Safety Policy o Responsibility Policy o Newsletter Facebook Stats ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ===PAGE 11=== ===PAGE 12=== ===PAGE 13=== ===PAGE 14=== ===PAGE 15=== ===PAGE 16=== ======================================================================================== DOCUMENT : 2020-05-21-agenda-2862.txt BOARD : library-board-of-trustees DATE : 2020-05-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-05-21-agenda-2862.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05212020-2862 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of May 21, 2020 AGENDA Lunenburg Public Library Board of Trustees Thursday May 21, 2020 6:45 p.m. Lunenburg Public Library Note that this meeting is in accordance with the “Executive Order on Remote Participation” and will be conducted, at least partially, remotely. In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and will be available for viewing over the Lunenburg Public Access Youtube channel within 24 hours after the meeting. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will not be broadcast live. It will be recorded and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public who would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/89990191896 or From a telephone, dial the toll free number (877) 853-5257 and enter Webinar ID: 899 9019 1896 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Public Comment • Agenda Items o Board of Trustees Reorganization o Approval of Minutes for February 27 and April 16 • Director’s Report o FY 2020 Budget Update o FY 2021 Budget Update o Staff Update o Programs Update o Technology Update o Building & Maintenance Update o Coronavirus Update o Reopening Plan • Fine-Free Plan • Friends Update • Goodbye and Thank you to Lars • Board Comments • Other • Adjourn ======================================================================================== DOCUMENT : 2020-05-21-minutes-2862.txt BOARD : library-board-of-trustees DATE : 2020-05-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-05-21-minutes-2862.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05212020-2862 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes May 21, 2020 Remote meeting via conference call and video link. All votes were done by roll call. Meeting was recorded. Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Dick Mailloux, Maia Wentrup, Donna Saiia, Absent: Lars Widstrand The LPLBT meeting was called to order at 6:48 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. o Harry read the requirements for remote meeting. Agenda Items • Board of Trustees Reorganization o Harry – town elections are coming up. Should we reorg in June? Dick – we should wait until after town election. Bob – agree, we should wait a month. o Kate made a motion to defer the reorg until June, seconded by Bob. Passed unanimously. • Approval of Minutes o The February 27th minutes were reviewed and amended. Dick made a motion to accept amended minutes , seconded by Kate. Passed unanimously. o April 16th minutes were reviewed and amended. Dick made a motion to accept as amended, seconded by Maia. Approved unanimously. • Director’s Report o Muir read the Director’s report for the record. o The year is 92% complete. 78% of the budget has been expended. Might sound low but some expenses are coming up such as databases. Some of the electrical budget will be transferred to the heating budget line. o Harry asked if the staff has been getting paid throughout the pandemic closure. Muir said yes. o No new news on the FY21 budget. FINCOM and BOS have been discussing. The town manager is waiting for a decision before updating the FY21 budget. o The library has been closed since March 14th, more than two months. o Muir has put together a reopening plan. Staff will be returning for curbside service by appointment within the next few weeks. Two weeks will be needed for the staff to prepare for this. Some workstations will be moved to maintain social distancing. o Staff will return in alternating teams next week, alternating one day in with one day at home. o Kate asked if Muir had talked to anyone in Groton. They have been doing curbside pickup for a few weeks. Muir said he hadn’t but he has read some online discussions about what they are doing and has been in contact with neighboring libraries to share info. Bob said he received an email from Leominster that they were starting curbside pickup. o Two self-checkout stations will be added when the library reopens again. Self service is a little more difficult to coordinate and this will be worked on once the staff is back in the building. Harry asked about the possibility of people handling someone else’s material. Muir said perhaps patrons can designate whether they want self-service. Books could be easily identifiable with their name and possibly with the covers showing. ===PAGE 2=== o The staff has been meeting weekly to plan. o Summer reading plans are being revised. o Muir is looking at replacing the teen librarian. o Muir has been looking at doing activity-based programs like Craftlab or Debbie’s craft programs to get kids away from screens and doing something. o Harry asked if Main St. Bank had reached out recently and asked if it would be helpful for him to contact them. Muir said ‘yes.’ o Facebook engagement has been down a bit. Maia asked if events could be posted the night before rather than the morning of, in order to give parents a bit more time to plan. o The Friends have decided to purchase two software resources: Beanstack and CreativeBug. • Fine-Free Plan o The plan was to use the summer reading timeframe for the first phase, removing overdue fines for Children’s and YA materials. Fines will be replaced with voluntary donations. The plan is to proceed with this. • Friends of LPL Update o No Friends update. They will be meeting remotely in June. • Board Comments o Thank you and goodbye to Lars will be deferred until June. o Harry: Michael-Ray asked if Muir had prepared to present to the Town Meeting for the article on library trust funds. Michael-Ray commented on Muir’s previous presentation to the BOS – saying Muir was very concise. He suggested that Muir not spend a lot of time on an article that will pass. Th ere should not be an issue getting it passed. Dick commented: be clear, concise, to the point. Keep it short and simple. Be prepared for questions on what the money is and where it’s going, and what the background is on the funds. • Adjourn o Motion to adjourn by Dick, seconded by Kate. Meeting was adjourned at 7:47 p.m. • Attached Documents o May 21st 2020 Agenda o May Director’s Report o May 2020 Adult Services Report o May 2020 Children’s Area Report o Library Reopening Plan o Stats for Trustees ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ===PAGE 11=== ===PAGE 12=== ===PAGE 13=== ===PAGE 14=== ===PAGE 15=== ===PAGE 16=== ======================================================================================== DOCUMENT : 2020-06-18-agenda-2863.txt BOARD : library-board-of-trustees DATE : 2020-06-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-06-18-agenda-2863.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06182020-2863 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of June 18, 2020 AGENDA Lunenburg Public Library Board of Trustees Thursday June 18, 2020 6:45 p.m. Lunenburg Public Library Note that this meeting is in accordance with the “Executive Order on Remote Participation” and will be conducted, at least partially, remotely. In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and will be available for viewing over the Lunenburg Public Access Youtube channel within 24 hours after the meeting. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will not be broadcast live. It will be recorded and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public who would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/87655062571 or From a telephone, dial the toll free number (877) 853-5257 and enter Webinar ID: 876 5506 2571 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Public Comment • Agenda Items o Approval of Minutes for May 21 o Discussion of having Exceptional Meetings in July (16?) and August (20?) o Board of Trustees Reorganization – this evening or wait for July or August (pending above discussion of whether or not we will have meetings then) • Director’s Report o FY 2020 Budget Update o FY 2021 Budget Update o Staff Update o Programs Update o Technology Update o Building & Maintenance Update o Coronavirus Update / Re-Opening Update • Annual Town Meeting Update • Friends Update • Goodbye and Thank you to Lars • Board Comments • Other • Adjourn ======================================================================================== DOCUMENT : 2020-06-18-minutes-2863.txt BOARD : library-board-of-trustees DATE : 2020-06-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-06-18-minutes-2863.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06182020-2863 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes June 18, 2020 Remote meeting via conference call and video link. All votes were done by roll call. Meeting was recorded. Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Dick Mailloux, , Donna Saiia, Lars Widstrand, Maia Wentrup, Michael-Ray Jeffreys The LPLBT meeting was called to order at 6:55 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. o Harry did a roll call for attendance. o Harry read the requirements for remote meeting. Agenda Items • Approval of Minutes o The May 21st minutes were reviewed and amended. Dick made a motion to accept amended minutes , seconded by Kate. Passed unanimously. • Exceptional Meetings in July and August o Discussion was held on whether to hold BOT meetings during July and August due to the recent circumstances of the pandemic and the library closing. It was decided that we should hold meetings to keep up to date with any changes in the library. • Board of Trustees Reorganization o The BOT nominated and selected a new slate of officers for the next year. Dick suggested we nominate and vote on a group slate. Bob nominated Harry as chair, Dick as vice-chai and Bob as Secretary. Kate seconded. Harry polled the group and it was passed unanimously. o Vote was also taken on subcommittees as follows: Personnel: Harry, Kate, Maia. Friends Endowment: Harry, Bob. Budget: Dick, Donna. Policy: Dick, Maia, Kate, Bob. Trust Fund: Donna, Harry, Dick. Donna made a motion to vote and Dick seconded. This was passed unanimously. • Director’s Report o 83% of the budget has been expended. Some expenses left for the year include electricity and library materials. Harry asked if any unspent funds will be reappropriated. Michael-Ray suggested that Muir spend the library material line item to 100% and asked about hitting the max on office suppl ies. Also suggested that Muir draft the next year’s budget based on what was spent this past year. o The FY21 omnibus budget passed at town meeting. This is the town manager’s preliminary budget. The library is budgeted at $433,197.08. This includes money for the strategic plan, increases for staff, and the 16% requirement for library materials. These are the big priorities. o This budget will be up again at special town meeting in the fall when the info for state aid is known. o Staff has been back at the library for two weeks and are doing curbside pickups. All holds have been sent out. Book returns are currently being accepted. Books are quarantined for 72 hours before check -in and shelving. o Lydia is implementing Beanstack for summer reading. Beanstack website should be live this week and she will begin pre-registering for summer reading. ===PAGE 2=== o Summer reading is the big program coming up. The program has been scaled back a bit. The focus is on activities and reading challenges, trying to give people an incentive to ge t away from screens. The program will have an adult component also. o Staff workstations have been moved around so staff can work without masks. o Plexiglass dividers have not been installed yet. Hand washing stations are in place. There is a town -wide control plan but Muir created a library specific checklist. o Muir presented the newsletter, children’s area, and facebook engagement stats. Instagram stats are up for adult services with 195 followers and 117 posts. o Hannaford sponsored half height shelf has been installed in the children’s area. It opens up the room and lets in more light. o Kate asked about how the library is paying for the cleaning and PE supplies. A lot of supplies come from the DPW. Library budget doesn’t cover the increased cost of those supplies. • Annual Town Meeting Update o The article for the library trust funds passed. It was included with many other articles that were voted on as a block. • Friends of LPL Update o No Friends update. • Goodbye and Thank you to Lars o The BOT gave a heartfelt thank you and goodbye to Lars for his years of service. • Board Comments o Dick: Thank you to Hannaford for the shelving in the Children’s area. o Bob: Thank you to Michael-Ray for his interest and work on behalf of the library. o Kate: Thank you to the library staff for all that they are doing. • Adjourn o Motion to adjourn by Dick, seconded by Maia. Meeting was adjourned at 8:18 p.m. • Attached Documents o June 18th 2020 Agenda o June Director’s Report o June 2020 Adult Services Report o June 2020 Children’s Area Report o Stats for Trustees ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ===PAGE 11=== ===PAGE 12=== ===PAGE 13=== ======================================================================================== DOCUMENT : 2020-07-23-agenda-2864.txt BOARD : library-board-of-trustees DATE : 2020-07-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-07-23-agenda-2864.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07232020-2864 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of July 23, 2020 AGENDA Lunenburg Public Library Board of Trustees Thursday July 23, 2020 6:45 p.m. Lunenburg Public Library Note that this meeting is in accordance with the “Executive Order on Remote Participation” and will be conducted, at least partially, remotely. In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and will be available for viewing over the Lunenburg Public Access Youtube channel within 24 hours after the meeting. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will not be broadcast live. It will be recorded and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public who would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/85990697387 or from a telephone, dial the toll free number (877) 853-5257 and enter Webinar ID: 859 9069 7387 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Public Comment • Agenda Items o Approval of Minutes for June 18 • Director’s Report o FY 2020 Budget Update o FY 2021 Budget Update o Staff Update o Programs Update o Technology Update o Building & Maintenance Update o Re-Opening Update… Progress, Plans, Challenges, Considerations • Friends Update • Board Comments • Other • Adjourn ======================================================================================== DOCUMENT : 2020-07-23-minutes-2864.txt BOARD : library-board-of-trustees DATE : 2020-07-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-07-23-minutes-2864.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07232020-2864 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes July 23, 2020 Remote meeting via conference call and video link. All votes were done by roll call. Meeting was recorded. Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Maia Wentrup The LPLBT meeting was called to order at 6:47 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. o Harry did a roll call for attendance. o Harry read the requirements for remote meeting. Agenda Items • Approval of Minutes o The June 21st minutes were reviewed and accepted as presented. Dick made a motion to accept, seconded by Kate. Passed unanimously. • Director’s Report o FY20 is very close to being 100% expended on all budget lines. o Some funds were transferred from salary and a few other places into library materials. o Some book carts were purchased to replace older ones. These are needed in order to reopen for browsing and will help in quarantining books. o Kate asked about office supplies which are expended at only 47%. Muir said that the Amazon statement is not out yet and that some invoices have not been received o The FY21 preliminary budget was approved at Town Meeting. Muir prese nted a preliminary FY21 budget report. So far only salary has been expended. o A posting will go out soon for the YA opening. State aid should be known by mid-August. o The summer reading program is ongoing and has generated a good response in Beanstack. o Plexiglass dividers have been installed. Hand sanitizer units will be installed. o Interlibrary loan deliveries have started up again which is increasing volume. o Some discussion was held about the best ways to handle the library reopening to patrons. Muir said the goal is to prioritize safety while serving the greatest number of people. Maia pointed out that the safety of the staff needs to be considered also. • Friends of LPL Update o The Friends annual meeting is this Saturday, July 25 th. Will be held outside at the library. • Board Comments o Harry spoke to Michael-Ray about what we need to do to fill the 7th Trustee spot. We should have 7 according to the town charter. We need to post the open position. The Trustees can then nominate candidates. A joint meeting will be held between the BOS and the BOT to select the person. The term would be until the next election. Kate and Muir know some people who might be interested. o Muir noted that the trust fund article passed Town Meeting and the BOS sent a letter to our local representatives. • Adjourn o Motion to adjourn by Dick, seconded by Donna. Meeting was adjourned at 7:45 p.m. • Attached Documents o July 23rd 2020 Agenda o July Director’s Report o July 2020 Adult Services Report o July 2020 Children’s Area Report ===PAGE 2=== o ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ======================================================================================== DOCUMENT : 2020-08-20-agenda-2865.txt BOARD : library-board-of-trustees DATE : 2020-08-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-08-20-agenda-2865.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08202020-2865 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of August 20, 2020 AGENDA Lunenburg Public Library Board of Trustees Thursday August 20, 2020 6:45 p.m. Lunenburg Public Library Note that this meeting is in accordance with the “Executive Order on Remote Participation” and will be conducted, at least partially, remotely. In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and will be available for viewing over the Lunenburg Public Access Youtube channel within 24 hours after the meeting. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will not be broadcast live. It will be recorded and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public who would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/82377520306 or from a telephone, dial the toll free number (877) 853-5257 and enter Webinar ID: 823 7752 0306 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Public Comment • Agenda Items o Approval of Minutes for July 23 • Director’s Report o FY 2020 Budget Update o FY 2021 Budget Update o Staff Update o Programs Update o Technology Update o Building & Maintenance Update o Re-Opening Update… Progress, Plans, Challenges, Considerations • Friends Update • Update on Potential Board Candidate • Board Comments • Other • Adjourn ======================================================================================== DOCUMENT : 2020-08-20-minutes-2865.txt BOARD : library-board-of-trustees DATE : 2020-08-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-08-20-minutes-2865.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08202020-2865 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes August 20, 2020 Remote meeting via conference call and video link. All votes were done by roll call. Meeting was recorded. Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Maia Wentrup, Michael-Ray Jeffreys The LPLBT meeting was called to order at 6:47 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. o Harry did a roll call for attendance. o Harry read the requirements for remote meeting. Agenda Items • Approval of Minutes o The July 23rd minutes were reviewed and accepted as amended. Dick made a motion to accept, seconded by Maia. Passed unanimously. • Director’s Report o All budget lines should be expended except for electricity charges. Waiting for a few invoices and vouchers to go through, o FY21 is still in the early stages. Mostly just salary expended at this time. CWMARS membership and Book Service fees will be due next month. Have been some delays due to a server going down. o The YA job has been posted. The assistant Town Manager, along with the new HR director is reviewing some six resumes with relevant experience. No applications have been received through MBLC but will post again there. The experience level has been low for the applicants thus far. o Summer reading – had at least 179 readers from June 26th through July 27th, about four weeks. It was about half the normal number but good under the circumstances. o Still waiting for plexiglass shields that have a useable slot at the bottom for passing books back and forth. o Had some server problems during July. o Looking to reopen for browsing on Sept. 1st. Will be two hours a day for 40-minute slots. Can handle 10 reservations per hour. The first of those hours will be for vulnerable patrons. The front door entry will have hand sanitizer. Masks will be required. Any handled books will be quarantined. o Dick asked if we can provide gloves for patrons? Muir said that hand sanitizing should be sufficient. There will also be wall-mounted units for this. o Maia asked if curbside pickup will continue. It will still be available. Also asked about times of day for browsing. Browsing will be available the times when the library is normally staffed. o Dick asked about the Children’s area? It will be available. No age limits for children will be in place. Toys, etc. have been put away. Upholstered furniture has been put away and computers will not be available. There will be a self-checkout station in the Children’s area. o Muir said the library has been getting a lot of requests for home schooling materials. Debbie has put together some book bundles. o Harry asked if we can provide masks if needed? Muir said we can. State recommendation for masks is age 2 and up. o Lydia is working on ‘My Next Great Read’ surveys to assist patrons in finding books. It’s a reader’s advisory based on what they have enjoyed in the past and uses potential matches that are currently available in the library. ===PAGE 2=== o Debbie is working on an outdoor storytime. She is also working on a Lunenburg-wide story time on the public access channel. • Friends of LPL Update o Dick and Harry went to the annual meeting. Said it was well attended. A new budget was approved. Some of the library passes were looked at carefully because of closures and loss of opportunity to attend. • Update on Potential Board Candidate o Kate has a candidate to recommend: Laura Boussom. Kate read a statement from Laura and made a motion to consider Laura for the temporary appointment. Dick seconded. Motion passed unanimously. o The BOT will meet with the Selectman on Sept. 8 th to process the appointment. • Board Comments o Dick: Thank you to Muir and the library staff for all the services they have provided and kept up. Harry and Donna both mentioned that they have used the curbside pickup and it has been great. Sherry has been very helpful with getting books. o Michael-Ray said he has been redesignated as the BOT liaison for the next year. • Adjourn o Motion to adjourn by Dick, seconded by Donna. Meeting was adjourned at 7:48 p.m. • Attached Documents o August 20th 2020 Agenda o August Director’s Report o August 2020 Adult Services Report o August 2020 Children’s Area Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ======================================================================================== DOCUMENT : 2020-09-08-agenda-2870.txt BOARD : library-board-of-trustees DATE : 2020-09-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-09-08-agenda-2870.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09082020-2870 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of Sept 8, 2020 AGENDA Special Joint Meeting of the Lunenburg Public Library Board of Trustees & The Town of Lunenburg Board of Selectmen Tuesday September 8, 2020 7:05 p.m. Lunenburg Public Library Note that this meeting is in accordance with the “Executive Order on Remote Participation” and will be conducted remotely. In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and will be available for viewing over the Lunenburg Public Access Youtube channel within 24 hours after the meeting. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will not be broadcast live. It will be recorded and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public who would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/9091740347 or from a telephone, dial the toll free number (877) 853-5257 and enter Webinar ID: 909 1740 347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Agenda Items o Joint meeting of the Board of Selectmen and Board of Library Trustees to determine appointment of Laura Boussom to the Library Board of Trustees vacancy – term to expire at the next annual town election • Adjourn ======================================================================================== DOCUMENT : 2020-09-08-minutes-2870.txt BOARD : library-board-of-trustees DATE : 2020-09-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-09-08-minutes-2870.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09082020-2870 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Special meeting minutes Sept. 8th, 2020. Special joint meeting with Board of Selectman to determine appointment of Laura Boussom to the Library Board of Trustees vacancy. Remote meeting via conference call and video link. All votes were done by roll call. Meeting was recorded. Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Maia Wentrup The LPLBT meeting was called to order at 7:09 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. o Harry did a roll call for attendance. Agenda Items • Appointment of Trustee o Select board chair Tom Alonzo asked Laura Boussom to introduce herself. o Select board and BOT members thanked Laura for her interest and welcomed her to the board. o Katey Adams made a motion to appoint Laura, seconded by James Marino. Motion passed unanimously by both boards. • Adjourn o Motion to adjourn by Kate, seconded by Bob. Meeting was adjourned at 7:16 p.m. ===PAGE 2=== ======================================================================================== DOCUMENT : 2020-09-17-agenda-2866.txt BOARD : library-board-of-trustees DATE : 2020-09-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-09-17-agenda-2866.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09172020-2866 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of September 17, 2020 AGENDA Lunenburg Public Library Board of Trustees Thursday September 17, 2020 6:45 p.m. Lunenburg Public Library Note that this meeting is in accordance with the “Executive Order on Remote Participation” and will be conducted, at least partially, remotely. In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and will be available for viewing over the Lunenburg Public Access Youtube channel within 24 hours after the meeting. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will not be broadcast live. It will be recorded and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public who would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/88024325184 or from a telephone, dial the toll free number (877) 853-5257 and enter Webinar ID: 880 2432 5184 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Public Comment • Welcome to new LPL Trustee Laura Boussom and quick introductions of each of us. • Agenda Items o Approval of Minutes for August 20 & Sept 8 • Director’s Report o FY 2020 Budget Update o FY 2021 Budget Update o Staff Update o Programs Update o Technology Update o Building & Maintenance Update o Re-Opening Update • Strategic Plan Discussion • Friends Update • Meeting calendar review • Board Comments • Other • Adjourn ======================================================================================== DOCUMENT : 2020-09-17-minutes-2866.txt BOARD : library-board-of-trustees DATE : 2020-09-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-09-17-minutes-2866.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09172020-2866 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes September 17, 2020 Remote meeting via conference call and video link. All votes were done by roll call. Meeting was recorded. Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Maia Wentrup, Laura Boussom, Michael-Ray Jeffreys The LPLBT meeting was called to order at 6:47 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. o Harry did a roll call for attendance. o Harry read the requirements for remote meeting. Welcome to New Trustee • Harry welcomed new trustee member Laura Boussom. The BOT each gave a quick introduction of themselves. Agenda Items • Approval of Minutes o The minutes for August 20th were reviewed and accepted as amended. The minutes for the special meeting on September 8th were reviewed and accepted as presented. • Director’s Report o This is the last FY20 report. We are about $400 off from being 100% expended. o FY21 budget is 17% expended. The CWMARS membership fee has been paid. An annual subscription fee will be paid soon so the book line will be expended. There are typically a few large renewals in the springtime. o There are two staff vacancies. The search is still ongoing for the YA position. Several applicants have been interviewed. o Muir is working on the annual library report and the Financial report for state aid. Th e deadlines have been postponed until early October. o The Fall reading challenge has kicked off and is going well. There are 39 readers enrolled in the fall reading challenge. The adult reader’s advisory survey is also going well. o The Children’s book club is coming up. Storytime on the patio had very go od attendance. o In-person browsing has started. On 9/17 all the reservation slots were full. Curbside pickup is still ongoing and has been popular. o The library Zoom account has been upgraded. This will help with virtual programs. o The library has obtained funding this year for a consultant to help with strategic planning. Muir gave a short description of what should be in a strategic plan, some of which is required by MBLC for building grants and library technology programs. The plan will contain multi-year goals and objectives and an action plan will come out of the multi-year goals. The process should take three to six months. o Kate said consideration should be given to reviewing the library physical space and usage of space. o Harry and Dick both suggested that the BOT should be actively involved in assisting Muir with updating the strategic plan. o Harry suggested we appoint a subcommittee to work on the plan. The subcommittee could report to the full group during regular monthly meetings. o Harry asked for volunteers for the subcommittee. Laura, Maia and Dick volunteered to help. • Friends of LPL Update ===PAGE 2=== o The Friends have not met. The September meeting was cancelled. They will meet again on October 5 th. • Board Comments o Bob asked about the board meeting in person. Michael-Ray pointed out that the town has not yet approved in-person meetings for town boards. They are working on plans to commence with that. o Michael-Ray gave an update on the town charter changes approved and signed by the Governor. The senate bill to allow the library to invest their trust funds is being reviewed by the Senate counsel. There should be an update next month. o Kate gave a shout-out to the library staff and especially Lydia for help with finding material and being so positive. o Maia asked how in-person browsing is going. Muir said there have been no major issues. The demand has been fairly low. • Adjourn o Motion to adjourn by Dick, seconded by Kate. Meeting was adjourned at 7:51 p.m. • Attached Documents o September 17th 2020 Agenda o September Director’s Report o September 2020 Adult Services Report o September 2020 Children’s Area Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ======================================================================================== DOCUMENT : 2020-10-15-agenda-2867.txt BOARD : library-board-of-trustees DATE : 2020-10-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-10-15-agenda-2867.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10152020-2867 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of October 15, 2020 AGENDA Lunenburg Public Library Board of Trustees Thursday October 15, 2020 6:45 p.m. Lunenburg Public Library Note that this meeting is in accordance with the “Executive Order on Remote Participation” and will be conducted, at least partially, remotely. In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and will be available for viewing over the Lunenburg Public Access YouTube channel within 24 hours after the meeting. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will not be broadcast live. It will be recorded and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public who would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/83270536836 or from a telephone, dial the toll free number (877) 853-5257 and enter Webinar ID: 832 7053 6836# If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Public Comment • Agenda Items · Approval of Minutes · Director’s Report o FY 2021 Budget Update o Staff Update o Programs Update o Technology Update o Building & Maintenance Update o Capital Plan Update o Reopening Update · Directors Evaluation Update · Weather Closure Policy Review / Update · Strategic Plan Subcommittee update · Friends Update · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2020-10-15-minutes-2867.txt BOARD : library-board-of-trustees DATE : 2020-10-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-10-15-minutes-2867.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10152020-2867 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes October 15, 2020 Remote meeting via conference call and video link. All votes were done by roll call. Meeting was recorded. Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Laura Boussom ,Maia Wentrup. The LPLBT meeting was called to order at 6:45 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. o Harry did a roll call for attendance. o Harry read the requirements for remote meeting. Agenda Items • Approval of Minutes o The minutes for September 17th were reviewed and accepted as amended. • Director’s Report o We are four months into FY21. The budget is 22% expended, a bit behind schedule as is usual in the fall. Book service invoice is not in yet. They have been a bit behind schedule. Salary expenditure is a bit under budget because we currently have two vacancies. o The heating boiler was not working for a month. A part has come in and has been installed so it is now fixed. o Two candidates for the YA position have had second interviews. We have a clear front runner and may make an offer early next week. o Annual reports have been completed and sent to MBLC. This is required for state aid. o Circulation has been significantly up in FY20 between July and February. Overdrive circulation (electronic resources) is also up by 29%. Most of the increase in FY20 has been during the pandemic. o The Friends will be doing small pop-up book sales on a book cart outside the front door of the Library. The Friends have also been looking into funding upgrades and additions to the security cameras. o The Fall reading challenge is still going well with 39 readers. We have been looking into partnering with nearby libraries to share virtual programs. o Harry asked if we are now fine-free? Muir said we are not quite yet. Children’s materials’ overdue fines were eliminated in June. This will be evaluated and the next step is to make everything fine-free. The time frame has been pushed back a bit. There has been some discussion CWMARS-wide on going fine-free. o Dick asked about a reopening update? Muir said he was not aware of any libraries opening to browsing without appointments. The MA state reopening plan is currently in phase 3 step 2. We can open the building to 50% capacity and gatherings for up to 25 people are permitted. The demand for browsing is still low. o Kate asked about other libraries having any problems with materials missing or picked up in error on outside tables? Muir said he didn’t know. o Donna asked about setting up a table in the vestibule with the front door open? Would possibly be easier in cold weather and minimize the contact and broaden the timeframe for pickup? Muir said opening the front door would impact the HVAC system. They would not have control over entry to the library with the front door open. Muir also said that staff can be pretty flexible for scheduling the pickups. Appointments don’t have to be exact times. o Kate asked about utilizing the community room for programs or meeting space for groups. Muir pointed out that the space is currently used for book quarantine. • Director’s Evaluation Update ===PAGE 2=== o The Director’s evaluation should be completed by the December meeting so Muir can plan the budget with an accurate Director’s salary number. o The budgeting process starts in late November. This is when the library submits budget requests. The preliminary town budget is in February and the final one at the annual town meeting so the December time frame is good for completing the evaluation. o Harry will send out blank forms and figure out a target date for getting them back for the subcommittee to review and compile. • Policy Review/Update o Muir presented an updated weather closure policy and asked for input. After short discussion it was voted unanimously to accept the policy as presented. • Strategic Plan Subcommittee Update o The subcommittee met and discussed when to target 3-6 months of planning. The aim is to bring a plan to the BOT by June 2021 for review and a vote. We are targeting a three-year plan. Will meet with the MA library system consultants for assistance. Also reaching out to consultants for proposals and estimates. The committee has read some basic documents and will read some more in -depth documents going forward. • Friends of LPL Update o The Friends had a meeting on October 5th. They discussed changes in the reopening. Also discussed museum passes and put a few on hold due to the pandemic circumstances. They are changing the investment options on the Letarte family poetry endowment. They will be trying pop-up book sales with books on carts outside the front door of the Library. o Dick asked about the poetry endowment. Mary Ellen Letarte has a writing group and helps organize poetry programs. The Letarte family donated money to the Friends to keep poetry programs going. o Laura asked if the Friends are accepting book donations. Muir said they are not at the moment. They don’t have the storage space. • Board Comments o Harry passed on an update from Michael-Ray (BOS). He has requested an earmark for $40K to convert the lights at the library to LEDs. Muir noted that this has been an ongoing problem and was suggested to the town manager last year. • Adjourn o Motion to adjourn by Kate, seconded by Dick. Meeting was adjourned at 7:53 p.m. • Attached Documents o October 15th 2020 Agenda o October 2020 Director’s Report o October 2020 Adult Services Report o October 2020 Children’s Area Report o Closure Policy revised and adopted 10-15-20 ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ======================================================================================== DOCUMENT : 2020-11-19-agenda-2868.txt BOARD : library-board-of-trustees DATE : 2020-11-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-11-19-agenda-2868.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11192020-2868 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of November 19, 2020 AGENDA Lunenburg Public Library Board of Trustees Thursday November 19, 2020 6:45 p.m. Lunenburg Public Library Note that this meeting is in accordance with the “Executive Order on Remote Participation” and will be conducted, at least partially, remotely. In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and will be available for viewing over the Lunenburg Public Access YouTube channel within 24 hours after the meeting. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will not be broadcast live. It will be recorded and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public who would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/83326153518 or from a telephone, dial the toll free number (877) 853-5257 and enter Webinar ID: 833 2615 3518# If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Public Comment • Agenda Items · New Hire Susan Elbag, YA Services Librarian · Approval of Minutes of October 15, 2020 · Director’s Report o FY 2021 Budget Update o Staff Update o Programs Update o Technology Update o Building & Maintenance Update o Reopening Update · Collection Development Policy Update · Strategic Plan Subcommittee update · Friends Update · Directors Evaluation Update · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2020-11-19-minutes-2868.txt BOARD : library-board-of-trustees DATE : 2020-11-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-11-19-minutes-2868.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11192020-2868 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes November 19th, 2020 Remote meeting via conference call and video link. All votes were done by roll call. Meeting was recorded. Attending: Kate McCarron, Muir Haman – Director LPL, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Laura Boussom, Maia Wentrup, Michael-Ray Jeffreys, Susan Elbag The LPLBT meeting was called to order at 6:45 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. o Harry did a roll call for attendance. o Harry read the requirements for a remote meeting. Agenda Items • New YA Librarian o The new YA librarian Susan Elbag introduced herself to the board. • Approval of Minutes o The minutes for October 15th were reviewed and accepted as amended. • Director’s Report o We are five months into FY21. Some invoices have come in but we are still a bit behind schedule. There is still one staff vacancy. o The special town meeting was on Tuesday (11/17) The capital plan included $120k for the carpet in the library. Muir will start working with the DPW on coordinating. o The clerical union contract was approved with a 2% cost of living adjustment for union mem bers. The library currently has three union members. o Lydia, Susan, and Debbie will be working together on the Beanstack winter reading challenge for all ages. o The library will be hosting author JD Wells in coordination with the Lancaster library on Dec. 15 th. o The library will be hosting a stress reduction Yoga class. o Muir received some quotes from Millennium alarm for upgrading the security cameras. o There are no major changes with reopening plans. The numbers have been steady. Dick voiced approval of the pace of reopening and the services currently provided. Harry noted that he has seen patrons parked at the library using the Wifi. Muir said he has statistics that confirm this. o The pop-up book sales have been going very well. It had been planned for four wee ks but it may be extended. The sale has raised more than $400 in two weeks. • Collection Development Policy Update o Has been posted on the library website. Included a copy of the ALA Library Bill of Rights. o Guides how materials are selected and the process followed in case there are objections to materials. o Policy details the procedure for complaints. o Muir reviewed the ‘Request for Reconsideration of Library Materials’ form used for complaints. o Michael-Ray suggested using Google drive or something similar to upload documents for meetings. • Strategic Plan Subcommittee Update o The subcommittee has met twice. Met with MLS consultant. Receiving proposals from prospective consultants. Will look at proposals and meet with consultants to choose a final candidate. We are focusing on a three-year plan. Hope to vote on the plan in mid-June 2021 and submit to MBLC in the Fall. • Friends of LPL Update ===PAGE 2=== o Letarte family poetry fund has been the main topic lately. Looking at changing the investment strategy for the fund. Discussed giving a representative the authority to make investment decisions if needed. o Pop-up book sale has been very successful. • Director’s Evaluation Update o The BOT reviewed and finalized the annual review for Muir. o Kate made a motion to approve review as submitted and Donna seconded. It was approved unanimously. o The BOT discussed Muir’s Salary increase. Dick made a motion to accept a salary increase of 5% as discussed. Maia seconded. The motion passed unanimously. • Board Comments o Thanks to Dick for his work on salary comparisons of area library directors. • Adjourn o Motion to adjourn by Dick, seconded by Laura. Meeting was adjourned at 8:35 p.m. • Attached Documents o November 19th 2020 Agenda o November 2020 Director’s Report o November 2020 YA Report o November 2020 Teen Room Highlights ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ======================================================================================== DOCUMENT : 2020-12-17-agenda-2869.txt BOARD : library-board-of-trustees DATE : 2020-12-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-12-17-agenda-2869.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12172020-2869 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of December 17, 2020 AGENDA Lunenburg Public Library Board of Trustees Thursday December 17, 2020 6:45 p.m. Lunenburg Public Library Note that this meeting is in accordance with the “Executive Order on Remote Participation” and will be conducted, at least partially, remotely. In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and will be available for viewing over the Lunenburg Public Access YouTube channel within 24 hours after the meeting. The Town of Lunenburg, in response to the COVID-19 (Corona Virus) is currently following the guidance from the Lunenburg Board of Health, Massachusetts Department of Public Health and the CDC regarding the virus and steps communities can take to prevent the spread and all town facilities are currently closed to the public. In accordance with the Governor’s Order Suspending Certain Provisions of the Open Meeting Law, G. L. c. 30A, § 20, all public meetings are being conducted remotely. This meeting will not be broadcast live. It will be recorded and will be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public who would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/81413257816 or from a telephone, dial the toll free number (877) 853-5257 and enter Webinar ID: 814 1325 7816# If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Public Comment • Agenda Items · Approval of Minutes of November 19, 2020 · Director’s Report o FY 2021 Budget Update o Staff Update o Programs Update o Technology Update o Building & Maintenance Update o Reopening or Shutting down Update · Strategic Plan Subcommittee Update · Friends Update · Director’s Response to Evaluation · Discussion regarding the timing of Director’s salary increase · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2020-12-17-minutes-2869.txt BOARD : library-board-of-trustees DATE : 2020-12-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2020-12-17-minutes-2869.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12172020-2869 ======================================================================================== ===PAGE 1=== ===PAGE 2===