# library-board-of-trustees — 22 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2023-01-19-agenda-1446.txt BOARD : library-board-of-trustees DATE : 2023-01-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-01-19-agenda-1446.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01192023-1446 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2023-01-19-minutes-1446.txt BOARD : library-board-of-trustees DATE : 2023-01-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-01-19-minutes-1446.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01192023-1446 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes January 19, 2023 Attending: Kate McCarron, Bob Conroy, Harry Kubetz, Dick Mailloux-remote, Donna Saiia, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup-remote The LPLBT meeting was called to order at 6:56 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. Agenda Items • Approval of Minutes o Kate made a motion to accept the minutes of December 15, 2022 as amended, seconded by Laura. The motion passed unanimously by roll call vote. • Director’s Report o The FY23 budget is 48% expended and we are 58% through the fiscal year. Heating costs have still been somewhat low. o Muir received the FY24 target budget from the Town Manager. It’s a flat budget, as usual. Muir met with the budget subcommittee and got requests submitted by January 11 th. He will meet again with the Town Manager. o Some budget items include the MBLC 16% materials requirement, small increases for mileage and training, and postage. Some slight increases will also be requested for heating and electricity. o Muir has a Finance Committee presentation scheduled for February 23 rd. o Francesco will present ADA accessibility training. o There will be a legislative breakfast at the Lancaster Library on February 17th. o Muir and Dick attended a Pathways meeting with the superintendent of scho ols, our local legislative representatives and Michael-Ray Jeffreys. o There will be interviews this week for the Library Assistant opening. There are two candidates who will be invited back. Muir is considering splitting the positions to better adapt to the candidates. o The reclassification of the Staff Librarian to Assistant Director is in process. o There were 50 people for the Polar Express program, 14 for All About Bears, and 14 people showed up for the new Open Mic. o The new book groups are going well. o There have still been HVAC issues. The heat was out on the weekend of 1/14-1/16. o A dedicated workstation for parents has been installed in the Children’s area. o Bob noted recent news articles about Drag Story Hours and asked if that had ever been considered here . Muir said the library always attempts to serve target audiences but there hasn’t been an identified demand there. There are policies in place for possible situations in the Children’s area. We have not generally had any controversial programs but keeping it in mind particularly in the YA area for materials development. • Trust Fund Update o The Edward Jones account hasn’t been opened yet. Harry had to provide additional information to the town and designate signatories. The type of organization is not defined in the context of town investments. o There is a little over $80k in the current accounts. o Harry is just about ready to request the transfer of funds from the town. He noted that we should have input in the investment options. • Library Sign Discussion ===PAGE 2=== o Muir presented a few pictures from the architects with ‘Public Library’, in 30 inch letters, in the space above the entrance. A suggestion was made to add an additional ‘Lunenburg’ line above. • ARPA Funds Update o Muir discussed this with the budget subcommittee, Laura and Dick. Requests under consideration are the redesign and construction of the HVAC system, estimated to be around $150k and a backup generator, estimated to be around $25k. Some other ideas under consideration are $50 for the memorial garden, a possible expansion of the teen room into the Director’s office space. • Outreach Ideas o The board decided to skip over this agenda item for this month. • Rules and Regulations Review, Discussion, and vote o Dick suggested we move this up in the agenda and review during the February meeting. • Friends of LPL Update o No Update. The Friends are on hiatus until March. • Board Comments o Kate mentioned that Jean Proctor can come to the February meeting to discuss ideas for the memorial garden. • Adjourn o Motion to adjourn by Laura. Seconded by Kate. Meeting was adjourned at 8:24 p.m. • Attached Documents o January 19, 2023 Agenda o January 2023 Director’s Report o January 2023 Adult Services Report o January 2023 Teen Services Report o January 2023 Youth Services Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ======================================================================================== DOCUMENT : 2023-02-16-agenda-1445.txt BOARD : library-board-of-trustees DATE : 2023-02-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-02-16-agenda-1445.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02162023-1445 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of Feb 16, 2023 AGENDA Lunenburg Public Library Board of Trustees Thursday Feb 16, 2023 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Proctor Memorial Garden Discussion • Agenda Items · Approval of Minutes of January 19, 2023 · Director’s Report • FY 2023 Budget Update • FY 2024 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Trust Funds • Update • Investment Policy Discussion · Library Sign Discussion · ARPA Funds Follow-up · By-Laws Review, Discussion, and Vote · Friends Update · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2023-02-16-minutes-1445.txt BOARD : library-board-of-trustees DATE : 2023-02-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-02-16-minutes-1445.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02162023-1445 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes February 16, 2023 Attending: Kate McCarron-remote, Bob Conroy, Harry Kubetz, Dick Mailloux-remote, Donna Saiia-Remote, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup-remote , Jean Proctor – Guest, Jana Balish - Guest , Robin Venezia - Friends of the Library Assistant Treasurer. The LPLBT meeting was called to order at 6:47 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. Agenda Items • Proctor Memorial Garden Discussion o Jean Proctor joined us to give us some background on the development of the Proctor Memorial Garden behind the library. o Her husband Dan was on the library building committee and her family took on the task of maintaining the garden once it was completed. It was designed to be an outside extension of the library. o The garden has not been well maintained over recent years because there have been some problems with vandalism and it became a burden for the family to keep it up. o Harry said it sounded as if the library administration at the time was not as supportive of the Memorial Garden as they could have been. o Harry asked Muir about the vision for the future. It could be a great space for a meditation garden. He was thinking in terms of the pandemic and the healthful aspects of outdoor spaces. It could also be used for programming. o Dick asked if it might be possible to incorporate the side lawn area into the back garden. o Kate noted that in the past the library had many programs outside in that area. o Robin asked if design ideas could consider more maintenance-free options. She also said the library is probably better staffed now than it has been in the past to be able to maintain the garden. o Harry asked about the Friends’ willingness to provide some funds for some design and renovation. Robin said they have $20k available from a bequest. o Muir said the idea is to revitalize the space and possibly expand it along with improving the grounds in general. o Harry asked if the maintenance could be done by the DPW. Maia suggested that local youth groups could be approached for volunteers to help with maintenance. o Harry: Where do we go from here? Can we get some designs on paper with costs? o Muir said he will discuss some ideas with Jean and put together proposals for grants/funding that will be required. o Laura asked if we are just looking at the Memorial Garden alone? Muir said we should try to do more. o Harry asked how long it might take to come up with a proposal. Muir said he would coordinate putting a proposal together. • Approval of Minutes o Laura made a motion to accept the minutes of January 19, 2023 as amended, seconded by Donna. The motion passed unanimously by roll call vote. • Director’s Report o The FY23 budget is 53% expended and we are 66% through the fiscal year. Salary costs are on schedule. This includes two vacant positions. Utility costs are a bit behind. They tend to be more expensive towards the end of the fiscal year. ===PAGE 2=== o Programs are only at 34% of the budget but a lot of programs will be coming up in the spring. CWMARS Network expenses have increased. o Postage expenses have been way over normal due to fine-free/overdue notifications. o Office supply expenses are up a bit due to the replacement cost of a laptop. o Muir met with the Town Manager on the FY24 budget. Library requests were mostly funded in the FY24 budget. Some requests that were not funded included electricity increases and the copy machine. $18k was requested for the technology budget and $15k was funded. This includes the replacement of security cameras and $9k for three staff workstations. o Muir has made two conditional offers for the library assistant positions and one has been accepted. The job reclassification of deleting a staff librarian and adding an assistant director should go forward. o Under programs - there was a student art exhibit. The first teen video game night will be tomorrow night. Next week will be Intro to Shark Biology. The book clubs have had a steady attendance. On 2/27 there will be a Celtic music concert. Zumbini will be coming back. o Harry asked if open Fridays have still been going well. Muir said yes, they have still been a very busy time. • Trust Fund Update o The Edward Jones account should be funded in the next week. Approximately $80k will be transferred. • Library Sign Discussion o Muir asked the architect about adding a second ‘Lunenburg’ line. This should be fine. Muir suggested we should do a mock up of the letters to see onsite. He will reach out to some sign companies for some quotes. o We should consider lighting options. • ARPA Funds Update o Muir discussed this with the budget subcommittee, Laura and Dick. Requests under consideration are the redesign and construction of the HVAC system, estimated to be around $150k and a backup generator, estimated to be around $25k. Some other ideas under consideration are $50k for the memorial garden, a possible expansion of the teen room into the Director’s office space. • By-Laws Review, Discussion, and vote o We reviewed the document. It will be amended and voted on at the next meeting. • Friends of LPL Update o The next meeting will be held on March 6th, 2023. • Board Comments o Dick noted that the remote system was working well for this meeting. • Adjourn o Motion to adjourn by Bob. Seconded by Dick. Meeting was adjourned at 8:41 p.m. • Attached Documents o February 16, 2023 Agenda o February 2023 Director’s Report o February 2023 Adult Services Report o February 2023 Teen Services Report o February 2023 Youth Services Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ======================================================================================== DOCUMENT : 2023-03-16-agenda-1444.txt BOARD : library-board-of-trustees DATE : 2023-03-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-03-16-agenda-1444.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03162023-1444 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of Mar 16, 2023 AGENDA Lunenburg Public Library Board of Trustees Thursday March 16, 2023 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Proctor Memorial Garden Discussion • Agenda Items · Approval of Minutes of February 16, 2023 · Director’s Report • FY 2023 Budget Update • FY 2024 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Trust Funds Update · Library Sign Discussion · By-Laws Review, Discussion, and Vote · Proctor Memorial Garden and Education Garden Proposal · Town Caucus Discussion · Friends Update · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2023-03-16-minutes-1444.txt BOARD : library-board-of-trustees DATE : 2023-03-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-03-16-minutes-1444.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03162023-1444 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes March 16, 2023 Attending: Kate McCarron, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup, Robin Venezia - Friends of the Library Assistant Treasurer. The LPLBT meeting was called to order at 6:47 p.m. by Chairperson Harry Kubetz. Public Comment • Robin wanted to give a shout out to Donna for the grant for the art class from the Cultural Council. It was a big success. Agenda Items • Proctor Memorial Garden Discussion o Muir, Robin and Jean Proctor met twice to discuss plans. The first priority is to restore the area and expand it. Phase two would be to convert existing open space into a plant demonstration area. o Muir presented a draft proposal. Jean is coming up with some numbers for construction and maintenance. o Harry said he is excited about enhancing the outdoor space. He asked how we can ensure that the space stays clean and well maintained. o Robin said she would like to have a hands-on space for the kids, similar to the herb garden out front. o Harry said the ARPA request should include all three phases. o Robin has a draft plan for the front area. She suggested a pocket pollinator garden with multiple plantings and a central walkway. o Harry made a motion to authorize the purchase of plants. Seconded by Dick. The motion passed unanimously (and enthusiastically). • Approval of Minutes o Kate made a motion to accept the minutes of February 16, 2023 as amended, seconded by Dick. The motion passed unanimously. • Director’s Report o The FY23 budget is 60% expended and we are 75% through the fiscal year. Heating charges are still a bit behind. The program line has gone up considerably, as expected. A number of materials costs will be coming up, mainly online materials such as Kanopy, Mango, and online databases. o Harry asked about the contracted services line. Muir said it is kind of open right now and may be used for painting the community room. o Muir presented the FY24 budget to the finance committee on 2/23 and met with the town manager for the preliminary budget. The preliminary budget is $539k. Most of the requests were funded. The copy machine lease and camera upgrades were funded in the town central purchasing and IT budgets. o Muir will be meeting with the Fitchburg and Leominster public library directors on potential points of collaboration. o We are still looking for a library assistant and Francesco’s replacement. There should be some people coming in for interviews. o The town and HR are working with a consultant and are recommending increased pay rates for the SAP library staff in order to come up to market rates. o Joselyn Davis, the new library assistant, is doing very well. She is assisting with the Children’s room and LSTA grant programming. o There is a high school art exhibit in the community room. There will be a Celtic Chocolate program on 3/29. o Muir met with Chris Ruth, the new facilities director on 3/13 and gave him a tour of the library. o Muir met with National Grid to talk about heat pumps for possible HVAC replacement. ===PAGE 2=== o Muir has started to replace the thin clients. Nine units will be installed. • Trust Fund Update o Harry and Dick met today with Heather. The Touchstone funds can be transferred. The others are listed as Trust Funds and would have to be transferred one item at a time. Dick pointed out that these are not Trust Funds, there are no trust documents. o The funds should be transferred by Wednesday next week. We can’t touch the principle but the interest is still a large percentage of the funds. o Harry will email the town and reiterate what was agreed to and what should happen. • Library Sign Discussion o No current update. • Rules and Regulations o A motion to accept the rules and regulations as amended was made by Dick. Seconded by Donna. The motion passed unanimously. • Town Caucus Discussion o There are two people interested in running for the BOT. o Kate will not be running for reelection this year. o Dick will attend the meeting. • Friends of LPL Update o The Friends had four new people at the March meeting. o They are discussing looking for possible sponsorships. One possibility is NE Subaru. o Harry gave a Trustee update. • Board Comments o Harry tried to call on Wednesday when there was a snow closure. He went to the website and the date of the closure message was not very clear. Muir said he would look at it. o Donna noted that the art class was filled but the updated info was not posted on Facebook. • Adjourn o Motion to adjourn by Dick. Seconded by Donna. Meeting was adjourned at 8:46 p.m. • Attached Documents o March 16, 2023 Agenda o March 2023 Director’s Report o March 2023 Teen Services Report o LPL BOT Rules and Regulations o Proctor Memorial Garden Restoration and Expansion Proposal o Children’s Garden Design Process Step One ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ===PAGE 11=== ======================================================================================== DOCUMENT : 2023-04-20-agenda-1443.txt BOARD : library-board-of-trustees DATE : 2023-04-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-04-20-agenda-1443.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04202023-1443 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2023-04-20-minutes-1443.txt BOARD : library-board-of-trustees DATE : 2023-04-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-04-20-minutes-1443.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04202023-1443 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes April 20, 2023 Attending: Kate McCarron, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup The LPLBT meeting was called to order at 6:47 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. Agenda Items • Approval of Minutes o Dick made a motion to accept the minutes of March 16, 2023 as amended, seconded by Laura. The motion passed unanimously. • Director’s Report o The FY23 budget is 65% expended and we are 83% through the fiscal year. o The materials line will have some big bills coming up for some digital services such as Mango and Kanopy. o The CWMARS users council was held on March 21 st. o The half-year LSTA report on grant activities has been submitted. o We have had another very successful programming month. There were 15 teens for the terrarium program. 12 for the video game night. Storytimes have been averaging around 40 people. o There was a burglary on 3/25. Approximately $300 was stolen and there was minor damage to the cash drawer. Chief Gammel is offering assistance on improving security. o The IT dept. has been replacing the thin clients. o Muir has ordered three hotspots to add to the Library of Things. o Kit will be retiring in a few weeks. • Trust Fund Update o There is still an issue with the Touchstone funds. Michael-Ray is helping to resolve this. o The actual transfer hasn’t been done but should be done soon. Edward Jones will be pulling the funds from Touchstone. • Library Sign Discussion o Muir reached out to a sign company and he will talk to a few more. He will get estimates for the whole project and for lighting along with some mock-up letters. • Proctor Memorial Garden Discussion o Harry asked where the money came from for the pollinator garden. Muir said it came from state aid f unds. o Robin is doing a tree planting this Saturday. Kate asked what notices were sent out. The Parks Dept. publicized it and there was a notice on the library website. o Plants have been ordered for the pollinator garden. Pickups for the plants will be May 8th through the 12th. o There is a question about removing the two Katsura trees on both sides of the front walkway. This would have to be done before planting the garden. o Muir went over Robin’s draft garden proposal. o Laura made a motion to support Robin and Muir in any decisions on the trees, seconded by Dick. The motion passed unanimously. o Dick asked who will water the garden. Muir said it will be Robin, Muir and Debbie. o Harry asked about adding irrigation. Muir said he was not sure if that would be possible. ===PAGE 2=== • Town Caucus Discussion o Dick attended the town caucus. Harry was renominated for another term. Jana Balish was also nominated. • Collection Development Policy o Muir made some changes to the procedures for patron complaints. Wondered if there should be a residency requirement for complaints. o Harry asked about the BOT making a once only permanent decision on materials. Kate suggested a three- year timeline. o Packets for policy and complaint forms are available for the staff. o Maia asked about younger children in the teen area. Muir said the organization of materials is targeted to specific age groups. o Maia made a motion to accept the policy as amended, seconded by Kate. The motion passed unanimously. • Friends of LPL Update o The Friends have collected $1000 in membership fees. New people have been showing up for meetings. o Library appreciation week is next week. o The book sale is coming up on June 2nd and 3rd. o NE Subaru will be donating $300 per month for music programs. • Board Comments o Dick noted that the town has made available OneDrive for BOT for document sharing. o Harry recommended the book Visual Thinking by Temple Grandin. • Adjourn o Motion to adjourn by Dick. Seconded by Kate. Meeting was adjourned at 8:39 p.m. • Attached Documents o April 20, 2023 Agenda o April 2023 Director’s Report o April 2023 Teen Services Report o April 2023 Youth Services Report o Collection Development Policy ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ===PAGE 11=== ======================================================================================== DOCUMENT : 2023-05-18-agenda-1442.txt BOARD : library-board-of-trustees DATE : 2023-05-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-05-18-agenda-1442.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05182023-1442 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of May 18, 2023 AGENDA Lunenburg Public Library Board of Trustees Thursday May 18, 2023 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Trust Fund Update – Nicole Groskreutz from Edward Jones presenting investment options • Agenda Items · Approval of Minutes of April 20, 2023 · Director’s Report • FY 2023 Budget Update • FY 2024 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Library Sign Discussion – Any Update? · Proctor Memorial Garden and Pocket Pollinator Update · Friends Update · Master Plan Committee Discussion · Board Reorg in June Reminder / Discussion · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2023-05-18-minutes-1442.txt BOARD : library-board-of-trustees DATE : 2023-05-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-05-18-minutes-1442.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05182023-1442 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes May 18, 2023 Attending: Kate McCarron, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup, Nicole Groskreutz – Edward Jones, Kristen Munroe – Edward Jones The LPLBT meeting was called to order at 6:51 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. Agenda Items • Trust Fund Update o Nicole and Kristen from Edward Jones attended the meeting. Nicole asked for some clarity on our investment goals and what our timelines are. Harry said we want to preserve the principal, but we can possibly be more aggressive with the interest that has accumulated and think in terms of a longer-term growth strategy. o Nicole suggested a one-year CD as a possible option. They are currently getting around 5% return. She also had three options for Edward Jones Advisory Solutions balanced funds with moderate risk although the returns can vary widely depending on market conditions. o Dick suggested we start off conservatively and wondered if the debt ceiling issue would affect markets short term. Nicole said that debt ceiling problems don’t historically have any long-term negative effects. o Harry polled the group for ideas on investments and what our risk tolerance might be. o Donna asked what the library might need in liquid funds. Muir said around 2k to 3k. o After some discussion Dick made a motion, seconded by Laura, to invest 40% in a one-year CD, 2% in some liquid account, and the remaining 58% in an Advisory Solution fund. The motion passed unanimously. • Approval of Minutes o Dick made a motion to accept the minutes of April 20, 2023 as amended, seconded by Kate. The motion passed unanimously. • Director’s Report o The FY23 budget is 75% expended and we are 92% through the fiscal year. We have a surplus in the staff salary line. There is a fairly large gap in the heating costs as they have been less this year. There is a gap in the library materials line but that will be filled with renewals and payments coming up. o The preliminary library budget of $539,126.28 was passed at Town Meeting. o Muir attended a department-head meeting on 4/25. Karen Brochu is retiring. Muir said she has been very helpful to him. o Muir worked with Jane Crook and Gail Kerr from the Friends on an agreement with NE Subaru to do an annual sponsorship of $3600 for a monthly music series that will begin in June. The first concert will be Saturday June 10th. o The pocket pollinator garden will be planted this coming weekend. o Robin is doing a talk on ecological garden design tonight. o The summer reading kick-off will be on June 21st and will have a return of the ‘Eyes on Owls’ program. They brought in 7 or 8 owls and a bird of prey for a previous program. o The staff librarian vacancy will not be filled. The position will be replaced with the Assistant Director position. The Digital Services position is still open. o A full calendar of summer programs is being planned. Muir is working on some way to provide free lunches. o 45 people attended the North Sea Gas music program last week. The puzzle swap was successful again. Over 40 people attended the craft lab for flower lanterns. ===PAGE 2=== o The storage closet for craft supplies has been installed and has been a big help in organizing the room. o The streaming music service Freegal will be launched on July 1 st. o There has been some delay in the delivery of the hot-spots and also a delay in getting MS Office licenses for the thin clients. o There is a current problem with the phone system with the second line not working. Muir has opened a ticket with IT. • Library Sign Discussion o No current update. Muir is trying to connect with some vendors. • Proctor Memorial Garden Discussion o Kate, Jean and Don were there today doing some work. o Kate expressed concern about the maintenance and asked who will be responsible for the upkeep. o Muir suggested a stipend for someone to maintain it. State Aid funds might be available. o Harry asked if the Friends can contribute towards this. o It was suggested that Robin might be hired as a contractor if she was interested. • Friends of LPL Update o Dues have been increased. o The book sale is coming up on June 2nd and 3rd. o There was some discussion about the NE Subaru sponsorship of music programs. • Master Plan Committee Discussion o The town is updating the master plan and a committee will be appointed to work on this. o Muir suggested that a representative from the BOT should be on the committee to represent the library’s interests. • Board Reorg in June Reminder / Discussion o This is Kate’s last meeting. o The Board will appoint a chair, vice-chair and secretary at the June meeting. Also subcommittees will be reestablished. • Board Comments o Harry expressed his frustration that the ARPA funding request for the library was not yet submitted to the Select Board. o Muir said the communication was not clear but that he had been remiss in delaying. o Harry asked that a request be submitted tomorrow. • Adjourn o Motion to adjourn by Dick. Seconded by Kate. Meeting was adjourned at 9:07 p.m. • Attached Documents o May 18, 2023 Agenda o May 2023 Director’s Report o May 2023 Teen Services Report o May 2023 Adult Services Report o May 2023 Youth Services Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ======================================================================================== DOCUMENT : 2023-06-15-agenda-409.txt BOARD : library-board-of-trustees DATE : 2023-06-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-06-15-agenda-409.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06152023-409 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of June 15, 2023 AGENDA Lunenburg Public Library Board of Trustees Thursday June 15, 2023 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • A welcome to our newly-elected trustee Jana-Lee Balish • Board and Sub-Committee Reorg • Agenda Items · Approval of Minutes of May 18, 2023 · Director’s Report • FY 2023 Budget Update • FY 2024 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Library Invested Funds Update · Library Sign Update · Proctor Memorial Garden and Pocket Pollinator Update · Friends Update · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2023-06-15-minutes-409.txt BOARD : library-board-of-trustees DATE : 2023-06-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-06-15-minutes-409.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06152023-409 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes June 15, 2023 Attending: Kate McCarron, Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup, Jana-Lee Balish The LPLBT meeting was called to order at 6:48 p.m. by Chairperson Harry Kubetz. Public Comment • Laura mentioned the BOS meeting. Dave Blatt from the Green Communities Task Force commented on the HVAC system and generator backup and said he may be able to assist in getting state grant money for replacement costs. • Muir and Harry attended the BOS meeting and gave a presentation for the library proposal for ARPA funds. It was well- received overall. The teen room renovation and memorial garden received a positive response. Welcome to our newly-elected trustee Jana-Lee Balish • The BOT went around the table and introduced ourselves and welcomed Jana to the board. Board and Sub-Committee Reorg • The same slate of current officers was nominated and unanimously voted in. Harry as Chair, Dick as Vice -Chair, Bob as Secretary. • The Subcommittees were decided as follows: o Budget: Laura, Dick, Jana o Friends Endowment: Harry, Bob o Personnel: Harry, Maia, Jana o Policy: Bob, Dick, Laura o Invested Funds: Harry, Dick, Donna • Dick volunteered to represent the BOT on the town Master Plan Committee. Agenda Items • Approval of Minutes o Harry made a motion to accept the minutes of May 18, 2023 as amended, seconded by Dick. The motion passed unanimously. • Director’s Report o The FY23 budget is 83% expended and we are 100% through the fiscal year. We have a surplus in the staff salary line. We’ve had a full year of one position being vacant. The surplus will be transferred to another budget line. There are some more gas and electric bills to pay and we have some petty cash to reimburse. There will be some materials costs coming up also. o The FY24 budget of $539k was approved at town meeting. o Robin and Lydia have had a significant number of volunteers helping to plant and water the pocket pollinator garden. Harry asked about maintenance funding for the grounds and whether we have any money in this year’s budget to pay Robin. Muir said there is no mechanism for something like that. o Bob Erving helped to plant two Eastern Redbuds in honor of Lydia’s husband John. o The final approval of the Assistant Director and expanded Digital Services position should be in July. o Muir has met with a number of partners in the last few weeks, including MBLC about the LSTA grant, Literacy Volunteers for a conversation circle for beginning English speakers, and Angela Clement, the recreation director. o Lydia reworked the Library of Things display to make it easier to see what’s available. o A number of digital resources will be added at the end of the year. Donna asked if these were accessible at the library only. Muir said that the Ancestry database must be used at the library. The others will be accessible remotely. ===PAGE 2=== o The User’s Council for CWMARS will be next Tuesday. o The summer reading kick-off will be on June 21st with the return of the Eyes on Owls program. o The first performance of the monthly music series was on Saturday June 10th with Crowes Pasture and had 27 attendees. o The new bookshelf display of the book discussion group selections has been very successful and has boosted circulation of these titles. o The Community room will be painted by the end of June. The window cleaning should be done after July 1 st. o Jean Proctor has been working on the Memorial Garden and the Pocket Pollinator garden already has some blooms. o There has been a problem with the HVAC roof unit over the Children’s areas and replacement parts are not available. Muir is working on a temporary solution. o The phone issues have been ongoing but the lines are now clear. Verizon replaced some wiring coming into the library. • Library Invested Funds Update o We have received our first statement from Edward Jones. We have a balance of $89.5k. o Although they are still named as town funds and we have to go through the town to make changes , the library has the control over the funds that we were seeking. o Donna asked about the division of funds and what the fees were. • Library Sign Update o Wass-Arthur came out and took some measurements and photos. They gave Muir a quick mock-up. o They suggested some lighting on the edges of the letters. o Harry pointed out that smaller letters could be raised up. • Proctor Memorial Garden and Pocket Pollinator Update o Jean has granite blocks to donate for seating. o They are looking for pumps for the water feature. o The mulch has been redone. • Friends of LPL Update o The annual meeting is on July 29th at 9 am. o A new membership form was decided upon. o The June book sale brought in a little over $1900. We did very well on the pre-sale. o The Friends have received $2360 in membership dues. • Board Comments o Harry gave a quick update on the library ARPA fund request. The proposal was submitted and all is well. o Donna asked about the library participating in some way in the voter registration day on Sept. 19 th. Muir said we hadn’t in the past. o Harry noted that we will not be meeting in July and August. • Adjourn o Motion to adjourn by Dick. Seconded by Harry. Meeting was adjourned at 8:55 p.m. • Attached Documents o June 15, 2023 Agenda o June 2023 Director’s Report o June 2023 Teen Services Report o June 2023 Adult Services Report o June 2023 Youth Services Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ======================================================================================== DOCUMENT : 2023-09-21-agenda-341.txt BOARD : library-board-of-trustees DATE : 2023-09-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-09-21-agenda-341.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09212023-341 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of September 21, 2023 AGENDA Lunenburg Public Library Board of Trustees Thursday September 21, 2023 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Agenda Items · Approval of Minutes of June 15, 2023 · Director’s Report • FY 2023 Budget Update • FY 2024 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Library Invested Funds Update · Library Sign Update · ARPA Update · Director’s Evaluation Plan/Timing · Friends Update · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2023-09-21-minutes-341.txt BOARD : library-board-of-trustees DATE : 2023-09-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-09-21-minutes-341.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09212023-341 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes September 21, 2023 Attending: Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup, Jana-Lee Balish The LPLBT meeting was called to order at 6:53 p.m. by Chairperson Harry Kubetz. Public Comment • Donna, who is also a member of the Cultural Council, mentioned Cultural Council funding for an artists-in-residence program at the high school. Can we tie this in with the library some way using funding from the ARPA grant? Agenda Items • Approval of Minutes o Dick made a motion to accept the minutes of May 18, 2023 as amended, seconded by Laura. The motion passed unanimously. • Director’s Report o We are three months into FY24 and the budget is on schedule. Utilities budget has been about the same. We will spend more from the town budget on supplies. There has been a big increase for materials. o Some budget line items for FY23 have not been fully expended, about $12k. Money not spent goes back into the general fund. Karen (finance director) has retired and has not closed out some amounts yet and this month’s report does not include money paid after June 30 th which will be about $5k. o The FY23 financial report to the state has been completed. The LSTA grant has been very successful in reaching many people and we will have funding for more. o Ebooks are continuing to grow in usage. o The selectboard has decided to fund three of our ARPA requests including $120k for the teen room renovation. Muir will meet with an architect to get started. o Programming staff have been meeting regularly to share ideas and have met four times since 7/1/23. o Muir and Lydia have been working on getting more art exhibits. In March there will be a poster exhibit. o Muir is working with THES’s new principal to try to restart the 5 th grade library visits this year. o 30 Professional Development ebooks have been acquired for staff training and there is funding available for staff to attend online learning sessions. o The summer reading program was very successful again this year. The participation is back to pre -pandemic levels. o We are still waiting for union negotiations to complete for the Assistant Director and expanded Digital Services positions. o The community room has been painted. A trail sign for the pollinator garden has been installed. Muir has reached out to Dave Blatt regarding the HVAC system and will get on one of his meeting agendas. o Phone static has been a recurring issue and Verizon has made several repairs. The IT Dept. has been contacted regarding some issues such as thin client upgrades. o Updates to the BEAM system were completed over the summer. Freegal has been popular. There are a number of new online periodicals now available. • Library Invested Funds Update o No update. The funds have been stable. • Library Sign Update o Muir will meet with Wass-Arthur next week. They should be bringing mock-ups of the letters for the sign. • Proctor Memorial Garden and Pocket Pollinator Update ===PAGE 2=== o Harry asked about funding for the maintenance of the gardens. We need to have a long-term sustainable plan for maintenance. o To start, the Friends have allocated some money. Harry said he would like to have a plan in place before next season. o Jean Proctor has been busy but the ARPA funding should cover the needs of the Memorial Garden – pumps, granite and any needed finishing touches. • Director’s Evaluation Plan/Timing o The evaluation should be done by December. Harry will send out individual forms, to be completed by November. • Friends of LPL Update o No meeting last month. o Annual meeting was held in July They granted $10k for the sign. o The last book sale netted around $1900. • Board Comments o Dick wanted to point out that Lydia’s monthly report was excellent and she is doing a great job. o Dick attended the first town Master Plan committee meeting. It will be a complicated process and the resulting document should be a complicated one. He will keep us updated. • Adjourn o Motion to adjourn by Dick. Seconded by Laura. Meeting was adjourned at 8:50 p.m. • Attached Documents o September 21, 2023 Agenda o September 2023 Director’s Report o September 2023 Teen Services Report o September 2023 Adult Services Report o September 2023 Youth Services Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ===PAGE 11=== ======================================================================================== DOCUMENT : 2023-10-11-agenda-309.txt BOARD : library-board-of-trustees DATE : 2023-10-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-10-11-agenda-309.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10112023-309 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of September 21, 2023 AGENDA Lunenburg Public Library Board of Trustees Wednesday, October 11, 2023 6:00 p.m. Town Hall, 2nd Floor Meeting Room • Call to Order • Enter Executive Session: Motion to enter into Executive Session and to adjourn the meeting after exiting Executive Session pursuant to MGL c. 30A, Section 219(a), Subsection (1), to discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual. • Adjourn ======================================================================================== DOCUMENT : 2023-10-11-minutes-309.txt BOARD : library-board-of-trustees DATE : 2023-10-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-10-11-minutes-309.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10112023-309 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes October 11, 2023 Attending: Bob Conroy, Harry Kubetz (Via Zoom), Dick Mailloux, Donna Saiia, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup, Jana-Lee Balish, Heather Lemieux – Town Manager The LPLBT meeting was called to order to enter into executive session at 6:58 p.m. by Chairperson Harry Kubetz. Agenda Items • Executive Session to discuss alleged policy violation by a staff member o Heather presented the facts of an alleged policy violation, attaching a personal computer to the town network. o The board members asked questions and discussed the alleged violation. o The library employee admitted to the facts as stated by the Town Manager. o Harry explained the scope of possible actions: dismissal, administrative leave, paying for town resources used i.e., electricity. o Dick presented a summation stating that while there was a breach of town policy, there was no lasting or drastic impact on the operation of the library or damage to the town. He thought it should be considered a serious lack of judgement. o Dick made a motion to craft a letter of reprimand regarding the breach of town policy, including reimbursement for resources used, seconded by Donna. o The motion passed unanimously. • Adjourn o Motion to adjourn executive session by Dick. Seconded by Bob. Executive session was adjourned at 7:24 p.m. o Motion to adjourn meeting by Dick. Seconded by Donna. Meeting was adjourned at 7:25 p.m. ======================================================================================== DOCUMENT : 2023-10-19-agenda-441.txt BOARD : library-board-of-trustees DATE : 2023-10-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-10-19-agenda-441.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10192023-441 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of October 19, 2023 AGENDA Lunenburg Public Library Board of Trustees Thursday October 19, 2023 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Agenda Items · Approval of Minutes of Sept 21, 2023 · Director’s Report • FY 2023 Budget Update • FY 2024 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Library Invested Funds Update · Library Sign Update · ARPA Update · Director’s Evaluation Update · Friends Update · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2023-10-19-minutes-441.txt BOARD : library-board-of-trustees DATE : 2023-10-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-10-19-minutes-441.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10192023-441 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes October 19, 2023 Attending: Bob Conroy, Harry Kubetz, Dick Mailloux - remote, Donna Saiia, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup, Jana-Lee Balish The LPLBT meeting was called to order at 6:50 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. Agenda Items • Approval of Minutes o Donna made a motion to accept the minutes of September 21, 2023 as amended, seconded by Laura. The motion passed unanimously. • Director’s Report o The FY23 budget is still open. October is month four and the FY24 budget is 33% expended. o Some budget increases have been in heating charges, office supplies and library materials. The CWMARS Network cost has increased over the last few years due to the town population increase. Library materials are a little higher than usual due to the many digital resources that have been added. o The Assistant DA in Fitchburg contacted the library regarding the break-in last May. There has been an arrest and the library has been offered $1k in restitution. o The final LSTA report has been submitted and the application process for the next cycle of funding has been started. o There was an alleged bullying incident at the library in September and the staff had to make some changes in where the teens are allowed to congregate. o On Tuesday last week it was reported that a patron was viewing porn ography on a personal laptop. Muir talked to the patron and reiterated the library policy. o The next User’s Council meeting will be held on November 4 th. o A ‘small works’ exhibit will be installed for an opening on November 18 th and will be in place until January. o The library book sale will be held on November 3rd and 4th. o Work is underway to upgrade the security camera system. There are currently 16 cameras running on two different systems; 7 on the newer system. Muir would like to replace the older cameras and integrate them into the newer system. He received a quote for $4k - $40k for this. He also received a quote for $80k to install 24 cameras. o Muir has emailed the IT dept. head and will follow up with the Town Manager regarding the backlog of IT issues in the library. They are beginning to adversely affect library services. • Library Invested Funds Update o The balance is currently at $88.9k which is down a bit. • Library Sign Update o Muir talked to Tony and had a meeting scheduled. Tony will send an updated drawing and a cost estimate. o The next step is to get some sample letters to see on the building. • Proctor Memorial Garden and Pocket Pollinator Update o Muir talked to Jean Proctor and let her know that we will be receiving ARPA funds for the Memorial Garden. • Director’s Evaluation Plan/Timing o Harry sent out the blank evaluation forms. ===PAGE 2=== o Forms should be filled out before our November meeting and the review should be ready for the December meeting. • Friends of LPL Update o The book sale will be held on November 3rd and 4th. o There was some discussion about volunteers for the book sale and about reviving the bake sale but there are currently no concrete plans for the bake sale. • Board Comments o Dick let us know that the Master Plan Committee will be holding a public forum at Smokestack Roasters on November 2nd at 6:30 PM. • Adjourn o Motion to adjourn by Dick. Seconded by Donna. Meeting was adjourned at 9:02 p.m. • Attached Documents o October 19, 2023 Agenda o October 2023 Director’s Report o October 2023 Teen Services Report o October 2023 Adult Services Report o October 2023 Youth Services Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ===PAGE 11=== ======================================================================================== DOCUMENT : 2023-11-16-agenda-3739.txt BOARD : library-board-of-trustees DATE : 2023-11-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-11-16-agenda-3739.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11162023-3739 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of November 16, 2023 AGENDA Lunenburg Public Library Board of Trustees Thursday November 16, 2023 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Agenda Items · Approval of Minutes of October 11 & October 19, 2023 · Director’s Report • FY 2024 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Library Invested Funds Update · Library Sign Update · ARPA Update · Director’s Evaluation Update · Friends Update · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2023-11-16-minutes-3739.txt BOARD : library-board-of-trustees DATE : 2023-11-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-11-16-minutes-3739.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11162023-3739 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes November 16, 2023 Attending: Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup, Jana-Lee Balish, Michael-Ray Jeffreys - BOS The LPLBT meeting was called to order at 6:48 p.m. by Chairperson Harry Kubetz. Public Comment • Michael-Ray said he was happy to be able to attend our meeting. Agenda Items • Approval of Minutes o Dick made a motion to accept the minutes of October 19, 2023 as amended, seconded by Maia. The motion passed unanimously. o Approval of executive session minutes from October 11 th were deferred until our next meeting. • Director’s Report o The FY23 budget is now closed out. o FY24 budget is 32% expended. We are in month 5 of the fiscal year. Expenditures are a bit behind schedule because of staff vacancies. Expenses for materials, programs, office supplies, and library materials have been a bit lower this month. o Muir and Lydia have implemented a new time-off request procedure to help prepare for Muir’s leave. o Muir attended the User’s Council meeting on November 14 th. There was discussion of a proposal to increase fiber connection speeds without raising costs. 91% of the libraries in the network no longer collect fines. o There was a legislative hearing on H.3239, regarding access to electronic books. The expense for libraries is much more than consumer costs. Michael-Ray suggested Muir send a request to the BOS so they can send a notice of support for this. o Susan will be leaving to take a position at the Worcester library. Muir has discussed library openings with the town HR director and three positions will be posted, including the assistant director. o There are a lot of holiday programs coming up. The small works exhibit will be installed for an opening on November 18th. The estate planning program had a good response of 14 people. The children’s programs this time of year have been very successful. o Muir has made some good progress on the technology issues. He is still working on a second quote for a copier. o New staff workstations have been installed. Five of the thin client replacement devices have been installed with four more to go. o A capital request has been submitted for the replacement of the security cameras. Muir has quotes of $80k for 24 cameras, $40k for 12 cameras, $35K for a lower tier of camera devices. o Michael-Ray said to share the plan with him and he can help Muir fine tune it. o Muir shared a breakdown of the requested annual budget: ▪ The library is about 1.4% of the annual town budget. Approximately 1/3 of the $601k budget is dedicated to fixed salary costs. ▪ The clerical union staff contracts were just approved last Tuesday. The contract includes an 18- 20% increase over 3 years, plus a 4-6% market adjustment. ▪ Michael-Ray suggested breaking down the $14k requested for building maintenance into more detail and coordinating the budgeting with the DPW head. ▪ There is a request for an additional $9k for programs, $20k total. Muir said program costs have been increasing the last few years by almost 50%. Michael-Ray suggested Muir detail a comparison with previous years to justify the increase. Harry pointed out that programming is very important to the community and community involvement. ===PAGE 2=== ▪ The CWMARS Network membership assessment is increasing by $3120 to $23k. ▪ Request for office supplies increased by 50%, from $6k to $12k. Michael-Ray suggested including a new line item, i.e. children’s supplies. Harry said the Friends have been covering many of these costs, particularly supplies for the Children’s programing. ▪ Library Materials line item has a $7500 increase, to $93k. ▪ Training and Professional development is a new line item. $2k is requested. Michael-Ray said Muir should provide some specific examples with associated costs. ▪ Technology purchase is a new line item. $14k is requested. Michael-Ray said Muir needs to provide some justification for this. ▪ Muir mentioned two possible future projects: Solar panels and EV charging. Michael-Ray said these is a possible solar project on the site of the former town dump. There are no current town plans for EV charging stations. • Library Invested Funds Update o The funds have been pretty static. o Muir has stayed up to date with the reporting to the town. • Library Sign Update o Muir showed a sample drawing. He got an estimate of $6387 for the sign only. o We need to have some gooseneck lighting above the sign. o The general consensus was that the sign was too scrunched near the bottom of the space. o Maia said we should consider the entire outdoor entrance area for design. o Michael-Ray said we should consult with the Architecture Preservation District Commission to see if there are rules or guidelines we may need to conform to. • ARPA Update o Michael-Ray recommends that we spend the money ASAP. o Harry said we want to make sure the funds are spent within the required time. • Director’s Evaluation Plan/Timing o All the individual evaluation forms have been completed and turned in. o The personnel committee will meet to compile them into a single form for final review. • Friends of LPL Update o The book sale brought in about $1500. o The revival of the bake sale is still being discussed. • Board Comments o Dick noted that the monthly music series report was very well done. o Harry received some overdue notices in the mail. He said we should relook at the procedure for notifying patrons about overdue materials to possibly reduce postage expenses. • Adjourn o Motion to adjourn by Dick. Seconded by Laura. Meeting was adjourned at 8:41 p.m. • Attached Documents o November 16, 2023 Agenda o November 2023 Director’s Report o November 2023 Teen Services Report o November 2023 Youth Services Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ======================================================================================== DOCUMENT : 2023-12-21-agenda-6126.txt BOARD : library-board-of-trustees DATE : 2023-12-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-12-21-agenda-6126.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12212023-6126 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of December 21, 2023 AGENDA Lunenburg Public Library Board of Trustees Thursday December 21, 2023 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Agenda Items · Enter Executive Session · Approval of Minutes of October 11, 2023 · Exit Executive Session · Approval of Minutes of November 16, 2023 · Director’s Report • FY 2024 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Vote to request Selectboard communicate support for H. 3239 · Library Invested Funds Update · Library Sign Update · ARPA Update · Friends Update · Director’s Evaluation Update/Vote · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2023-12-21-minutes-6126.txt BOARD : library-board-of-trustees DATE : 2023-12-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2023-12-21-minutes-6126.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12212023-6126 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes December 21, 2023 Attending: Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup Absent: Jana-Lee Balish The LPLBT meeting was called to order at 6:51 p.m. by Chairperson Harry Kubetz. Public Comment • No public comment. Agenda Items • Executive Session o Dick made a motion to enter executive session at 6:52, seconded by Donna. o Dick made a motion to accept the minutes of the October 16th executive session as amended, seconded by Laura. o Maia made a motion to adjourn the executive session, seconded by Dick. Executive session was adjourned at 6:53. • Approval of Minutes o Dick made a motion to accept the minutes of November 16, 2023 as amended, seconded by Laura. The motion passed unanimously. • Director’s Report o December is month 6 out of 12. The budget is 41% expended. Electricity usage is a bit down, have had credits. Heating charges are down a bit. Office supplies is behind schedule by about $500. Annual renewals are coming up in the spring for library materials. Some databases have been added which will increase materials costs by about $8-9k. o Muir had some good interviews for the open staff positions. Some second interviews are scheduled for 1/4/24. o Lydia is now officially the Assistant Director. o Muir met with Chris Ruth to discuss ARPA projects. The HVAC work will be a project under the town capital budget. Muir also met with the Town Manager to discuss library budget needs. o Muir met with Anthony Sculimbrene of the Architectural Preservation Commission to discuss the library sign project. He stressed the importance of unified signage across town properties and mentioned that guidance for signage should be included in the upcoming Master Plan. o Muir submitted a letter of intent for the next round of LSTA grants and an updated action plan for FY25 in support of the strategic plan. This includes the Civics Hub project, designed to improve communication between town government and the public. o A patron was banned for an indeterminate amount of time after being abusive to staff and acting inappropriately with some of the school age patrons. o Programs have been very successful lately. The Gingerbread house program had 70 attendees and the craft and cocoa night had almost 100. The Celtic concert and sourdough workshop also had very good attendance. o Some good progress has been made on the outstanding IT projects/issues. o Muir verified with Verdaka that the estimate to install 12 cameras was within the average range and they offered to review any layout plans. o The backup UPS system failed last month and new batteries were ordered and installed. • Vote to Request Selectboard Communicate Support for H. 3239 o This bill is about access to E-books and E-audio books. o Laura made a motion to extend our support, seconded by Dick. The motion passed unanimously. ===PAGE 2=== • Library Invested Funds Update o The funds are up a bit. Muir updated the reporting spreadsheet for the town. • Library Sign Update o Laura brought in some pictures of signs on existing town buildings for comparison. • ARPA Update o No update this month. Muir is talking to Chris about projects. Harry suggested we stay on top of this and communicate with the Town Manager. o Harry said we want to make sure the funds are spent within the required time. • Director’s Evaluation Update/Vote o Dick made a motion to accept the Director’s evaluation as amended, seconded by Laura. The motion passed unanimously. • Friends of LPL Update o They discussed the spring plant sale. o The bake sale is coming back and will be co-organized by Laura. • Board Comments o Laura asked about Muir’s meeting with Dave Blatt. Muir talked with Dave Passios and plans to send the committee (Green Communities) an email about projects they could possibly help with. o Dick noted that the town caucus and town elections are coming up. o Donna asked if we could do the December 2024 meeting a week early. o Harry thanked the board for their participation in another year. • Adjourn o Motion to adjourn by Dick. Seconded by Maia. Meeting was adjourned at 9:12 p.m. • Attached Documents o December 21, 2023 Agenda o December 2023 Director’s Report o December 2023 Adult Services Report o December 2023 Youth Services Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8===