# library-board-of-trustees — 17 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2024-01-18-agenda-6338.txt BOARD : library-board-of-trustees DATE : 2024-01-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-01-18-agenda-6338.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01182024-6338 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of Janaury 18, 2024 AGENDA Lunenburg Public Library Board of Trustees Thursday January 18, 2024 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Agenda Items · Approval of Minutes of December 21, 2023 · Director’s Report • FY 2024 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Green Communities Update · Library Invested Funds Update · Library Sign Update · ARPA Update · Staff Evaluations · Town Caucus Update (Bob, Laura, Maia’s terms are up in 2024) · IT Proposal (quick) Update · Director’s Evaluation (quick) Update · Friends Update · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2024-01-18-minutes-6338.txt BOARD : library-board-of-trustees DATE : 2024-01-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-01-18-minutes-6338.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01182024-6338 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes January 18, 2024 Attending: Bob Conroy, Harry Kubetz, Dick Mailloux, Donna Saiia, Muir Haman – Director LPL, Laura Boussom - remote, Maia Wentrup, Jana-Lee Balish. The LPLBT meeting was called to order at 6:45 p.m. by Chairperson Harry Kubetz. Public Comment • Harry received a Freedom of Information Act request for security camera footage from the library. He forwarded the request to Muir and the Town Manager. Elaine from Town Hall responded and said she would handle it. Harry said the library would provide the footage. Agenda Items • Approval of Minutes o Dick made a motion to accept the minutes of November 16, 2023 as amended, seconded by Donna. The motion passed unanimously by roll call vote. • Director’s Report o January is month 7 out of 12. We are 58% through the year and the budget is 46% expended. o The library staff salary line item is low but we still have two vacancies. o We are doing well with electricity charges, have had credits the last three statements. January is usually a big month for heating. o State Aid will be up this year and that will help with materials costs. The Mango subscription was renewed and a subscription for sign language was added. o Expenses for programs are currently down a bit but there are a lot of programs coming up i n the spring. o Second interview rounds have been completed and Muir has made some offers. The offer for the Digital Services position has been accepted. o Budget requests were submitted this morning. The total requested is $613k. This includes $14k for technology and $2k for professional development, as we discussed in our previous meeting. o Lydia, Marabeth and Muir attended coordinator training for the Aspen Discovery layer of the ILS. This sits on top of the catalog software and allows administrative changes to be made. The new catalog version will be rolling out in March. o Muir met with Chris Ruth and the architect to discuss the teen renovation project. Muir presented a 3D model of the current layout that the architect produced. o December programs were very successful and well attended. o Chris and Muir continue to discuss a number of maintenance projects. The door to the community room is currently broken. The replacement hardware is expensive - $2500. Muir said this is a public safety issue and Harry suggested he elevate to the Town Manager. o Muir had his second meeting with the IT dept. to discuss the ongoing phone problems. o The thin client replacements are all installed and licensed. o $31k is currently in the capital plan to replace the security cameras. Muir would like to find a way to do it sooner and cheaper. • Green Communities Update o Muir sent an email to Dave Passios and Dave Blatt about the upcoming library projects but he hasn’t had a reply back yet. • Library Invested Funds Update o The funds are up to $93k. ===PAGE 2=== • Library Sign Update o Muir presented some updated images with 15 inch dark bronze cast aluminum letters. o Downward facing gooseneck lighting is required by the village district guidelines. • ARPA Update o Muir met with the architect for the teen room renovation and plans will be coming soon. • Staff Evaluations o Muir developed a two-part template: ▪ Self evaluation along with setting annual goals with periodic check-ins. Harry recommended quarterly check-ins, not too frequent. ▪ Muir’s evaluation, connecting their work with core competencies. o Muir will run this process by the Town Manager. o Harry asked if staff issues go to the town or the BOT. Muir said they would go to the town HR. • Town Caucus Update o The town caucus will be held on March 25th at 7 PM. o Terms are up for Bob, Laura and Maia. • IT Proposal Update o Muir drafted a letter, sent it to Harry and forwarded it to Michael-Ray. • Director’s Evaluation Update o Harry met with Muir and signed off on the evaluation. • Friends of LPL Update o The monthly meeting was a quick one. Final arrangements were made for the plant sale. o Laura discussed the revival of the bake sale. • Board Comments o Dick asked if the board members who will be up for re-election would like to be nominated again. • Adjourn o Motion to adjourn by Dick. Seconded by Donna. Meeting was adjourned at 8:28 p.m. • Attached Documents o January 18, 2024 Agenda o January 2024 Director’s Report o January 2024 Adult Services Report o January 2024 Youth Services Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== ======================================================================================== DOCUMENT : 2024-02-15-agenda-6405.txt BOARD : library-board-of-trustees DATE : 2024-02-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-02-15-agenda-6405.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02152024-6405 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of February 15, 2024 AGENDA Lunenburg Public Library Board of Trustees Thursday February 15, 2024 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Agenda Items · Approval of Minutes of January 18, 2024 · Director’s Report • FY 2024 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Green Communities Update · Library Invested Funds Update · Library Sign Update · ARPA Update · Town Caucus Update (Bob, Laura, Maia’s terms are up in 2024) · Friends Update · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2024-02-15-minutes-6405.txt BOARD : library-board-of-trustees DATE : 2024-02-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-02-15-minutes-6405.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02152024-6405 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes February 15, 2024 Attending: Bob Conroy – arrived 7:08, Harry Kubetz, Dick Mailloux - remote - left 8:10, Donna Saiia, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup - remote, Jana-Lee Balish. The LPLBT meeting was called to order at 6:46 p.m. by Chairperson Harry Kubetz. Public Comment ● Harry asked if anyone could attend the Town Caucus to nominate candidates for open positions since Dick can't go this year. Donna said she will go. Agenda Items ● Approval of Minutes o Donna made a motion to accept the minutes of January 18, 2024 as amended, seconded by Jana. The motion passed unanimously by roll call vote. ● Director’s Report o February is month 8 out of 12. We are 67% through the year and the budget is 54% expended. o Payment made to Ingram for books. o The library was closed on Tuesday, the 13th, due to the anticipated snow storm. o Two new employees started on the 14th. Melanie King is the new Digital Services Librarian and Outreach Coordinator. She worked part time at the Leominster and Lancaster libraries, and has web and digital experience. Kaitee Himmelberger is the new Young Adult Services Librarian. She previous ly worked part time at the Holy Cross and Worcester Art Museum libraries. o Interlibrary Loan deliveries have been erratic recently, but a new driver has been hired by Optima Courier and Muir is optimistic that deliveries will return to normal. o Muir is presenting his proposed FY25 budget to the Finance Committee next Thursday. Muir requested $613,099.77, and Heather's preliminary budget is $589,099.77. Heather's budget is a 6% increase from last year. Muir requested 14k for technology that Heather is funding through the IT department. o Muir is uncertain how the school's budget shortfall of $1.5 million will affect other departments.. o The CWMARS Bylaws Committee finished a draft of the Internal Privacy Policy for the network and sent it to the executive committee for review and potential legal feedback. o The Friends book donation sorting location has been moved out of the staff work area and relocated to the storage closet at the entrance to the Children's Room. This change is to prevent access to non-public areas of the library in case we ever have a visit from a First Amendment audit group. o A member of the Master Plan Steering Committee asked Muir if the library might permanently house a 3D topographical map of the town during and after the master planning process. Muir will keep the conversation open and is trying to think of a solution for this request. o Programs included a virtual tea tasting, an introduction to Tarot, and a video game night. A virtual garden tour had some technical difficulties, but was still well attended. The puzzle race was canceled based on feedback that the timing wasn't good for interested participants. o STEM kits have finally launched. The Children's Room staff are trained and kits are being promoted. o Muir asked our opinion about replacements for the security cameras. He has two options. Verkada will cost 36k, and if approved through the Capital Plan at Town Meeting, the money would be available 7/1/24. The Lunenburg Police already use Verkada, and Casey of Suzor IT supports going with Verkada. A Millennium Alarm system could be completed quicker and cheaper (under 10k). We would not need to wait for it to be approved through the Capital Plan. Maya suggested that Muir investigate and compare the long -term costs of the two systems. Harry asked Muir to draft a letter to Michael-Ray Jeffries and ask him for his opinion. o The missing phone has been located. It was installed under a desk in the Children’s Work Office. The main line can now be picked up from most extensions, which is very helpful. o The backup systems for the server malfunctioned, and Dan has not been able to restore that yet. ===PAGE 2=== ● Green Communities Update o Muir has not heard from Dave Blatt of the Green Communities Committee about funding for a new HVAC system. Muir will contact Michael-Ray Jeffreys to get advice on how to proceed. ● Library Invested Funds Update o The funds remain at 93k. ● Library Sign Update o No update. ● ARPA Update o Muir shared the initial drawings for the Teen Room renovation with us and asked for feedback. Donna asked if the new librarian’s office area could be made a safe room. Muir thought the staff entry way, which has locking doors, would be a better area for a safe spot. Harry and Jana expressed concerns about increased noise. Discussion was had about flipping the design to put the increased teen space towards the front of the library and the librarian’s office towards the back of the library. This would put t he noise from the Teen Room in the front of the library, hopefully keeping the back of the library quiet. Dick asked if soundproofing materials can be incorporated into the design. The renovations will increase the teen area by 30% to 40%. ● Town Caucus Update o The town caucus will be held on March 25th at 7 PM. o Terms are up for Bob, Laura and Maia. ● Friends of LPL Update o The Friends will be opening a short-term CD with 20k at 5.2%. This is money they will not need access to in the short-term. o The native plant sale has started and deposits are being taken. ● Board Comments o No comments ● Adjourn o Motion to adjourn by Donna. Seconded by Bob. Meeting was adjourned at 8:44 p.m ● Attached Documents o February 15, 2024 Agenda o February Director’s Report o February 2024 Youth Services Report ===PAGE 3=== ===PAGE 4=== ===PAGE 5=== ===PAGE 6=== ===PAGE 7=== ======================================================================================== DOCUMENT : 2024-03-21-agenda-6479.txt BOARD : library-board-of-trustees DATE : 2024-03-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-03-21-agenda-6479.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03212024-6479 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of March 21, 2024 AGENDA Lunenburg Public Library Board of Trustees Thursday March 21, 2024 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Agenda Items · Approval of Minutes of February 15, 2024 · Director’s Report • FY 2024 Budget Update • FY 2025 Budget Updarte • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Green Communities Update · Library Invested Funds Update · Library Sign Update · ARPA Update · Town Caucus Final Reminder (Bob, Laura, Maia’s terms are up in 2024) · Friends Update · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2024-03-21-minutes-6479.txt BOARD : library-board-of-trustees DATE : 2024-03-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-03-21-minutes-6479.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03212024-6479 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes March 21, 2024 Attending: Harry Kubetz (remote), Dick Mailloux, Donna Saiia, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup (remote), Jana-Lee Balish Absent: Bob Conroy The LPLBT meeting was called to order at 6:46 p.m. by Acting Chairperson Dick Mailloux. Public Comment ● No public comment. Agenda Items ● Approval of Minutes o Donna made a motion to accept the minutes of February 15, 2024 as amended, seconded by Jana. The motion passed unanimously by roll call vote. ● Director’s Report o March is month 9 out of 12. We are 75% through the year and the budget is 61% expended. o The Town Manager's preliminary budget for the library is $589,100. There will most likely be an override vote for the school s at town meeting and at the town election. Muir has been working with Heather Lemieux to identify items that could be cut from th e library’s budget. The hearing loop for the Community Room (tech to assist those with hearing aids) and extra hours for the T een Librarian may be cut if the override fails. The cut could be 15k-20k. o The two new librarians, Kaitee and Melanie, have hit the ground running. Melanie is preparing a feedback survey to go out to our newsletter subscribers, to gather data on the effectiveness of our communications. o Muir and Sherri are reviewing billing procedures and gathering data on lost items in order to revise the procedures to minim ize postage. We no longer will be buying stamps since the town now has a postage machine. o Debbie and Joslyn set up a meeting with Chris of Renaissance Kids for the staff to learn about our circulating STEM kits. o Muir and Cheryl are working to select a number of new magazine titles to offer. They are also reviewing a potential new vend or, WT Cox, to help make the periodicals process more efficient. o Lydia is working with Melanie to formalize our outreach plan. o The transition to Aspen Discover has been very smooth. Muir has not received much feedback from users, however all comments have been positive. o Muir will meet with Jean Proctor in the next two weeks to finalize plans for the Memorial Garden. Granite seating will be add ed. A weed barrier may be placed under the patio rocks. Muir will check with Chris about how to handle an almost dead maple that ha s become a safety issue. He anticipates the project will be completed this spring. o Muir discussed the building security plan with Michael-Ray Jeffreys and with his help was able to solidify a plan to upgrade to Verkada equipment contingent on Capital Plan funding in FY25. o The library received a public records request from a resident regarding security footage around an incident on March 4. A por tion of the requested footage was provided to the resident. However, Chief Gammel suggested that releasing all requested footage undermines the security of the library, and also said that releasing images of minors would be exempted, since we have no way of obscuring their identities. Town officials recommended that we follow an exemption to the public records laws pertaining to surveillance footage and not release all requested footage. The requesting resident has appealed this decision to the state Publ ic Records Division. Donna asked Muir to check to see if the footage should be saved pending appeal. ● Green Communities Update o Muir attended the Green Communities Committee meeting on March 6. The Committee is prioritizing a sewer project for 2024, so applying for grants for the HVAC system will have to wait until 2025. o The committee gave Muir information about the Ready2Charge Infrastructure Program through Unitil, which provides grants to pay for the installation of public EV chargers. The cost of the charging stations would need to be covered by the library or town, but the cost of the infrastructure would be covered by Unitil. Users would need to pay to charge their cars. Muir will be following up on this to let us know the financial impact of installing chargers. ● Library Invested Funds Update o No update ● Library Sign Update o Muir shared images from Add-A-Sign with different fonts and colors. ===PAGE 2=== ● ARPA Update o The architect is incorporating feedback from the trustees into the plans for the Teen Room, and Muir will be meeting with Chr is in a week on the next step. Harry expressed concern about the timeline for completing the renovations and urged Muir to be aggressive about pushing the plan through. ● Town Caucus Update o Bob and Donna are attending the Town Caucus on March 25 at 7 PM. o Terms are up for Bob, Laura, and Maia. ● Friends of LPL Update o A young person in town donated their birthday money (approximately $100) to the Friends of LPL. o A CD was not opened this month due to a change in terms. The Friends voted to approve with the new info, and a CD will be opened this month. o 19 of 40 native plant sets have been sold. The plant sale is on May 4. ● Board Comments o No comments ● Adjourn o Motion to adjourn by Jana. Seconded by Donna. Meeting was adjourned at 8:25 p.m ● Attached Documents o March 21, 2024 Agenda o March Director’s Report o March 2024 Youth Services Report o March 2024 Young Adult Services Report o March (and February) 2024 Adult Services Report ===PAGE 3=== ===PAGE 4=== FY24 Budget Report February is 9/12 = 75% FY24 Budget Report The town manager’s preliminary budget for the library is $589,100. It seems assured there will be an Override vote at Town Meeting and on the ballot. Staff It has been a very promising first month for both our new hires. Kaitee and Melanie have hit the ground running. Kaitee is scheduling programs, selecting books, and showing a confident facility with teen behavior. Melanie continue to ask excellent questions and drive forward learning our library’s technology and services, and joined Debbie at a meeting with local daycare provides for her first official outreach engagement. Melanie is also preparing a feedback survey. It has been several years since we’ve put one together, and we are hoping to gather data on effectiveness of our communications. Sherri and I are reviewing our billing procedures, gathering data for borrowing habits re: lost items, and revising our procedures to minimize postage. Debbie and Joslyn have arranged for a “petting zoo” with Chris of Renaissance Kids (who consulted on the selection of kits) for the staff to learn with all of our circulating stem kits. This will be happening concurrently with our Trustee meeting. Marabeth is as selfless as ever. She helped me review and revise our Annual Report for town meeting. Cheryl’s work on newsletter and digital display “slides” has been fantastic. She is also assisting with the selection of a number of new magazine titles to offer. She and I are reviewing a potential alternative vendor, WT Cox, to help with some of the inefficiencies of workflow that our current vendor creates. Lydia has been an excellent collaborator on training the new hires and ensuring they are prepared for their roles. She is also working on gathering research with Melanie for us to formalize our outreach plan. Our transition to Aspen Discovery has been very smooth. I’ve heard very little feedback, and what I have heard has been positive. Although this project was much smaller, it went very smoothly. Compare to the Evergreen transition about 10 years ago. User’s Council lauded this fact on March 19. I’ll be meeting Jean Proctor to finalize schedules for the Memorial Garden in the next two weeks when she has time. We anticipate completing the work this Spring and expending the money at the same time. Michael-Ray contributed some of his personal time to discuss our security plan for the building, and his expertise help solidify a vast improvement for our “Phase 1” of upgrades to Verkada (contingent on Capital Plan funding in FY25). We’ve had some public records requests regarding security footage around an incident on March 4. We did provide some footage as part of this request, and were also informed that town officials recommend following an exemption (n) to public records law when it comes to surveillance footage. Chief Gammel suggests that releasing such footage undermines the security FY24 Budget Budget Expended % Expended LIBRARY DIRECTOR SALARY 85,590$ 60,901$ 71% ASST LIBRARY DIRECTOR SALARY 60,486$ 42,197$ 70% LIBRARY STAFF SALARIES 218,674$ 129,539$ 59% BLDG REPAIRS & MTC -$ SEWERAGE DISPOSAL 1,000$ 683$ 68% ELECTRICITY CHARGES 22,500$ 8,114$ 36% HEATING CHARGES/NATURAL GAS 18,500$ 10,129$ 55% WATER CHARGES 1,000$ 687$ 69% NETWORK MAINTENANCE 500$ 160$ 32% BOOK SERVICE 4,500$ 3,294$ 73% PROGRAMS 11,000$ 5,753$ 52% CONTRACTED SERVICES 2,500$ -$ 0% CWMARS NETWORK 19,880$ 19,880$ 100% POSTAGE 900$ 289$ 32% OFFICE SUPPLIES 6,000$ 4,138$ 69% CUSTODIAL SUPPLIES 300$ -$ 0% LIBRARY MATERIAL 85,500$ 44,357$ 52% MILEAGE REIMBURSEMENT 900$ 83$ 9% TOTALS 539,730$ 330,205$ 61% ===PAGE 5=== of the facility. He also suggested that releasing footage of minors would also be exempted, since we have no way to blur faces/obscure identity of those minors. Programs Carlos Odria was a fantastic performance for 35 people, and the ensuring two concerts brought in mid -20s for attendance. North End Subaru has committed to another year of funding for this concert series. The puzzle swap brought in 73 people and hundreds of puzzles found new homes. February vacation was a very successful time for programming with multiple sessions of STEM -related programs, like Reptiles in Winter, and Battlebots. The Weight Strengthening series continues to signal strong interest in exercise programs for adults. Summer Reading Plans continue to fill out. Our kick-off event should be very entertaining with last year’s favorite Toe Jam Band giving us performance. We will be building in more outreach activities around town with Melanie on board, visiting parks, Farmer’s Market, and more. Coming up, Creative Drawing with Jill Pottle will be in demand. Our Letarte Poetry program should be entertaining, too: JT Turner will perform some of Robert Frost’s poetry in character. We are planning library wide collaborations for the April 8th solar eclipse. Building & Maintenance The architect is incorporating our feedback and I expect to meet with Chris next week on the next step. An initial inspection as part of the town wide energy audit was completed March 8. I attended the Green Communities Committee meeting on March 6. EV charging grant information is in our meeting folder. Other potential grant projects (HVAC, heat pumps, solar panels, etc.) will wait until the April 2025 round, as the committee is prioritizing a sewer project for 2024. Add-a-Sign has been very responsive and shared a large number of images. Ideas, mockups, possible fonts and colors. The materials are like to work with seem to be non-metallic, but can have a very similar appearance. Technology Although we have missed the last two of our regular IT update meetings, Casey and I did an initial draft of a Technology Plan for the library on March 5. She anticipates completing an initial “budget plan” for the regular replacement of hardware within the week. Melanie has verified that the Rally Bar is functioning and will be finishing the set up (permanent) this week, so that meetings can rely on this technology again. The BEAM has complete software updates, and we are working on software updates for the public access PCs. ===PAGE 6=== Kaitlyn Himmelberger Young Adult Services March 2024 March Summary - Programs o Video Game Night, March 1st ▪ Attendance: 12 ▪ Bought pizza, which was a hit, planning to continue for future game nights - Circulation o Analyzed the items with lost/missing item status and planned out what to replace or remove from the system o Anime Boston is offering a free panel for librarians on developing Manga collections on March 29th. I will be attending along with Joslyn. Upcoming Scheduled Programs - Drop-In craft night: Solar Eclipse Viewer o Planning for this to be the first of many drop-in craft nights. - Grow Your Own Salsa, planting program o A program to let teens plant seeds and take home to grow their own plants (tomatoes, green onion, jalapeno, and cilantro). There will be a set of plants growing in the teen room so that everyone can track the plants’ progress. Planning for a Salsa Party night at the end of the summer where everyone can bring their ingredients from their plants and make and enjoy salsa. - Succulent Night Lights with WickedGoodHenna o Program rescheduled for May due to low registration. I think the low numbers were due to lack of promotion. Tentative/In-progress Program plans - DnD summer series o Creating a series of programs that teach teens how to play DnD, including one craft night to paint miniatures. o Five total programs (including the craft night) - Make-Up Tutorial Night with professional make-up artist Ann Marie Laurendeau of Anemone Makeup o Reaching out to Laurendeau soon to see about scheduling, prices, etc o Laurendeau is relatively new to library programing and working to build sessions for both adults and teens. ===PAGE 7=== March 2024 Youth Services Area Trustee Report FEBRUARY STATS: ACTIVITY NUMBER / PARTICIPANTS BOOK IN A BAG KITS 1 12 POPCORN AND A BOOK KITS 1 14 LPL KIDS BOOK CLUB 1 7/1 A NEW CHAPTER BOOK CLUB FOR ‘TWEENS AND TEENS 1 4 PRESCHOOL STORY TIME 3 79/67 MUSIC AND MOVEMENT CLASS WITH MONUMENT SQUARE MUSIC SCHOOL 1 30/27 PRE-K STORY TIME 3 51/37 DROP-IN CRAFT WITH MISS JOSLYN-LOVE BUGS 1 33 LPL KIDS LEGOS AT THE LIBRARY 1 14 JOYS OF NATURE- REPTILES IN NATURE 2 59 FAMILY CRAFTERNOON- SHAVE CREAM PRINTING 1 33 BATTLEBOTS 2 31 S T E M WITH CHRIS- ROBOTIC CREATION 1 13 ===PAGE 8=== S T E M WITH CHRIS- CRASH TEST 1 12 ‘TWEEN DRUMMING CIRCLE WITH MATT 1 10 HIGHLIGHTS FOR FEBRUARY This month was jam packed with lots of interesting, creative things for kids of all ages to do! Here are some of the highlights- Other highlights: • STEM PROGRAMS- We hosted 2 S T E M programs with Chris Rodrigues this month. In the first program kids got to create a Wheelie-Bot while learning about electronics, engineering, and the basic principles of robotics! In the second program the kids built rubber band race cars, learning about the engineering and design process! They also learned about potential and kinetic energy. After they created their cars, they tried to stop inertia by building a protective container for their passengers. • We held our first in a series of 4 monthly Music and Movement classes with Monument Square Music School of Leominster. With this program, which is supported by an LCC grant, young children can get their first taste of music through songs, games, and dance. Future most popular prom date! ;) • February School Break Week: o Reptiles in Winter with Joys of Nature- well done program that taught the kids how animals survive freezing temperatures, floods or other winter challenges in different parts of the world. Who is active and outside? Who is sleeping or hiding? Who is freezing? They learned about what some of our local animals, and others around the world, do to survive their winter seasons. And then they got to meet a few! ===PAGE 9=== o o Battlebots with Mobile Quest- In this epic workshop participants used their coding skills to the Mobile Quest Arena to battle for robot supremacy. Participants worked in small teams to modify a Dash robot with balloons, skewers, plastic straws, and more as they prepared for battle. Ultimate goal? -Who would have the last Bot standing?! o o ‘Tween Drumming Circle with Matt- Professional drummer and educator, Matt Steinberg started his 6-week course of drum circle instruction here in the Wallace Room at the library. Through participation in this class, the kids will learn to play rhythmic patterns in a group setting, play drumming games, and express themselves through an instrument • Jen Morris Story Time- We ended the month on a high note with a visit from one of our favorite local authors Jen Morris who shared a couple of her latest books in her very popular Flubby series. Jen is a wonderful writer and illustrator, but she is also so good with her young audiences! She held the kids ===PAGE 10=== enthralled as she shared Flubby’s latest escapades and then taught the kids how to draw their own Flubby! o UPCOMING EVENTS FOR MARCH: • March 1st- Miss Debbie guest reader at Lunenburg Primary School for Read Across America Day • March 4th - Book in a Bag & Popcorn and a Book Kits available • March 4-25th - Preschool Storytime • March 6-27th - Pre-K Storytime: ELC, et al • March 11th- Music and Movement Class with Monument Music School • March 4-25th -’Tween Drumming Circle classes • March 16th - S T E M with Chris- “Creative Chemistry” • March 14th -Drop-In Craft with Miss Joslyn • March 13th- LPL Kids Book Club • March 13th - New Chapter Book Club with Miss Joslyn • March 15th- Miss Debbie and Melanie presentation for day care providers at Childrens' Aid and Family Services, an affiliate of Seven Hills Foundation • March 26th - Food Explorers Program • March 28th-Legos at the Library • March 30th- Planting/Seed Starting Program with Robin • March 30th- S T E M with Chris- “Flight Test Respectfully submitted, Debbie Laffond, Children’s Services Librarian Joslyn Davis, Library Assistant ===PAGE 11=== Trustee Report Adult Services Department March (and February) 2024 A few outstanding programs we hosted in late January, February and March include: ➢ Three successful music concerts as part of our Monthly Music Series. o Carlos Odria was here on January 25th and entertained 35 patrons playing Latin jazz guitar o Scott Sanchez performed classical guitar on March 2nd to an audience of 20 people o David Polansky brought his show “Songs of Ireland” to 24 library visitors for a St. Patrick’s Day concert on the evening of March 11th ➢ The winter series of weight strengthening classes with Niki Holtzman has remained popular, with most classes filled to the 20-person capacity for the duration of the six-week series that started on January 23rd. We have another series booked in March and will consider adding more in 2024. ➢ The winter puzzle swap on February 17th was another big hit. 73 patrons visited us during the Saturday swap event and exchanged 366 voucher tickets for new puzzles selected from the 510 puzzles out on display. This continues to be a major draw for the library each quarter. ➢ One Up Games ran a retro game night on March 15th that was a great intergenerational program. There were a variety of gaming consoles from the 1980s to today for parents, tweens and teens. All 25 attendees enjoyed the evening and look forward to more opportunities like this in the future. Some disappointing program surprises include: ➢ Our two fused glass workshops on February 11th for teens and adults had lower attendance than expected. We only had 17 participants show up to make pendants. This could be due to the Sunday morning timing, but it was a disappointing turnout for what was a unique and creative workshop. ➢ The talk on the Academy Awards that we held on February 28th was a fascinating presentation given by a dynamic speaker during awards season, and thus was anticipated to be a great event for the library. However, there were only 4 people in attendance for the evening’s program. I am determining which variables may have led to the low turnout, but it was disappointing to see a lack of engagement in what I had expected to be a big hit for our programming calendar. Looking ahead, here are the upcoming March and April events at the library: ➢ Creative Drawing workshops with Jill Pottle on Sunday March 24th and April 7th ➢ Weight Strengthening series with Niki Holtzman starting on March 26th and running through April 30th ➢ Rachel Goclawski will visit to talk about Foraging 101 on March 28th ➢ A new monthly Baking Book Club partnership with the Lunenburg Adult Activity Center starts April 1st ➢ J.T. Turner will be at the library as Robert Frost for a poetry month performance on April 4th ➢ A new art exhibit will be installed for the month of April by photographer Liz Carduso titled “Portugal Unveiled: Through the Doors of Time” with an artist reception planned on April 13th ➢ An all-ages solar eclipse viewing party will be at the library in the afternoon of April 8th with eclipse glasses, crafts, snacks, and lawn games Respectfully submitted, Lydia Gravell ======================================================================================== DOCUMENT : 2024-04-18-agenda-6525.txt BOARD : library-board-of-trustees DATE : 2024-04-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-04-18-agenda-6525.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04182024-6525 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of April 18, 2024 AGENDA Lunenburg Public Library Board of Trustees Thursday April 18, 2024 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Agenda Items · Approval of Minutes of Match 21, 2024 · Director’s Report • FY 2024 Budget Update • FY 2025 Budget Updarte • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Green Communities Update · Library Invested Funds Update · Library Sign Update · ARPA Update · Teen Room Usage Policy · Friends Update · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2024-04-18-minutes-6525.txt BOARD : library-board-of-trustees DATE : 2024-04-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-04-18-minutes-6525.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04182024-6525 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting minutes April 18, 2024 Attending: Harry Kubetz, Donna Saiia, Muir Haman – Director LPL, Laura Boussom, Maia Wentrup, Robin Venezia – Friends of LPL, Jana-Lee Balish, Bob Conroy Absent: Dick Mailloux The LPLBT meeting was called to order at 6:45 p.m. by Chairperson Harry Kubetz. Public Comment ● Robin reminded us of the Friend’s plant sale coming up. 29 of 40 packages have been sold. Individual plants will also be sold on 5/4. Robin offered to help with placement of the plants if needed. Agenda Items ● Approval of Minutes o Donna made a motion to accept the minutes of March 21, 2024 as amended, seconded by Maia. The motion passed unanimously. ● Director’s Report o April is month 10 out of 12. We are 83% through the year and the budget is 67% expended. o Salary line is under-expended because of the staff vacancies the first half of the year. Muir is looking at ways to utilize that surplus money. o Heating charges have been lower. Contracted services is 0% expended. We may use some of that money for some painting. o Annual renewals for various subscription services will be coming up to utilize some of the library materials budget. o There has been good turnout for programs. The last few weeks in the library have been very busy with lots of visitors. Teen programs have been successful lately. Jana asked Muir if the library had a poetry month display. Muir said there was a progra m but no display. o The library of things inventory has been expanded with some lawn games. The WiFi hotspots continue to be popular. o North End Subaru has given us a signed agreement to continue funding the concert series. o Muir has been discussing website design with Melanie and looking at the best approaches to updating the website. o The recent requests for public records is continuing and the library has responded with some exemptions regarding privacy and patron confidentiality. Muir asked if we should update the room use policy to exclude HOA groups because of ongoing problems. Harry suggested Muir speak with Michael-Ray and town counsel for advice. o The LSTA grant proposal was submitted on April 10th. The focus is on an educational series about how government works. o Lydia is rebranding a book club this summer, the armchair travel series, and launching a new book discussion that will focus on uplifting and inspiring stories. o Muir has reached out to several EV charging station vendors for cost estimates. Donna asked if there is any state or federal money available. Muir is checking on this. o There was a vandalism incident on one of the café tables. The school resource officer has been notified. o Melanie and Dan have been working on the Advanced Workstations in Education literacy stations. They have been able to access the admin portals to update software and this has improved performance. ● Green Communities Update o No update this month. ● Library Invested Funds Update o The investments are up to 95.6k, a slight increase over last month. ● Library Sign Update o Muir shared three sample letters in black, gold and grey. o Tim from Add-A-Sign suggested that we go with a darker metallic finish to improve the contrast against the front of the building. ● ARPA Update o The architect is incorporating feedback from the trustees into the plans for the Teen Room, and Muir will be meeting with Chr is in a week on the next step. At Dick’s request, Harry expressed concern about the timeline for completing the renovations and urged Muir to be aggressive about pushing the plan through. ● Teen Room Usage Policy ===PAGE 2=== o Teen room is for patrons in grades 6-12. o Parents should not attend teen programs. They may browse and check out materials. o Maia said the age range on the low end should be changed from 10 to 12. o Harry asked if a parent could accompany a special needs child and Muir said yes, they do allow for exceptions. o Maia made a motion to accept the teen room policy as amended, seconded by Jana. The motion passed unanimously. ● Friends of LPL Update o The Friend’s book and bake sale is coming up on Saturday June 1 st with a Friends preview on Friday May 31st. o Lydia invested 20k in a CD. ● Board Comments o Harry told Robin she is welcome at any of our meetings. ● Adjourn o Motion to adjourn by Donna. Seconded by Laura. Meeting was adjourned at 8:38 p.m ● Attached Documents o April 18, 2024 Agenda o April Director’s Report o April 2024 Youth Services Report o April 2024 Young Adult Services Report o April 2024 Adult Services Report ===PAGE 3=== ===PAGE 4=== FY24 Budget Report April is 10/12 = 83% FY25 Budget Report No updates. Town Meeting will be May 4 at 9am. Staff Spring has sprung at the library. The last few weeks have been very busy with lots of visitors, especially on Friday and Saturdays. Staff have been well occupied. The eclipse viewing party was a nice highlight and went smoothly, and characterizes what we are seeing at the library. Lots of faces energetically engaging with staff. We’ve added a rack to our Library of Things display, and added three new lawn games to the collection. We’ve received some feedback about other ideas to add as well. The hotspots continue to be popular especially corresponding to vacation times. North End Subara has returned a signed agreement to continue funding the concert series for another year. Joslyn and Kaitee used free ticket vouchers for librarians to attend Anime Boston on March 29th and returned full of great ideas for Manga in our library’s collection. As a result of this inspiration, Kaitee will be launching an adult Manga Reading Club this Spring, and a teen- focused Manga book club in the Fall. Melanie and I have been discussing the website design and best approaches to updating our website. Aspen offers the capability to build a full library website that is integrated to the catalog and discovery layer. The immediate catch is that CWMARS has not implemented Google Analytics and other functionality that would make an Aspen site as useful as we would want as a marketing tool. Jeanette, CWMAR’s Executive Director, has invited me to attend the May 4 Executive Committee session to participate in a discussion about implementing this functionality. Lydia and Melanie and either Kaitee or I will be attending the MLA conference later in the month in Framingham. Melanie was awarded a scholarship to cover her attendance costs. The library will reimburse the other attendees. Our public records request journey continues. We have responded to recent requests for security footage with the assertion that these records are exempted in three ways. The two exemptions mentioned last month (security records/plans, privacy of individuals, especially minors) and the exemption that protects the confidentiality of library use. Town Counsel assisted in preparing these responses. Our LSTA grant project proposal was submitted on time on April 10 th. The project is entitled “Nothing Beautiful without Struggle” and, if funded, will attempt to bridge a gap between government and residents, providing an educational series about how government works, especially on the local level. It will train library staff to train others in facilitation and moderation skills, and introduce a book discussion series and film discussion series, each focusing on challenging topics and political science, as opportunities for library staff to practice hands on experience with these skills while they engage with other community leaders FY24 Budget Budget Expended % Expended LIBRARY DIRECTOR SALARY 85,590$ 67,485$ 79% ASST LIBRARY DIRECTOR SALARY 60,486$ 47,013$ 78% LIBRARY STAFF SALARIES 218,674$ 147,282$ 67% BLDG REPAIRS & MTC -$ SEWERAGE DISPOSAL 1,000$ 683$ 68% ELECTRICITY CHARGES 22,500$ 9,433$ 42% HEATING CHARGES/NATURAL GAS 18,500$ 10,129$ 55% WATER CHARGES 1,000$ 866$ 87% NETWORK MAINTENANCE 500$ 180$ 36% BOOK SERVICE 4,500$ 3,294$ 73% PROGRAMS 11,000$ 6,517$ 59% CONTRACTED SERVICES 2,500$ -$ 0% CWMARS NETWORK 19,880$ 19,880$ 100% POSTAGE 900$ 289$ 32% OFFICE SUPPLIES 6,000$ 4,363$ 73% CUSTODIAL SUPPLIES 300$ -$ 0% LIBRARY MATERIAL 85,500$ 45,370$ 53% MILEAGE REIMBURSEMENT 900$ 83$ 9% TOTALS 539,730$ 362,867$ 67% ===PAGE 5=== and spread those skills. Local state representatives have also committed support to the project and will help create open forum opportunities in town. Programs We had a very successful Spy Week this vacation week in the Children’s Area. It was Taylor Swift (!) who stole the books from the library! Teen programs have seen success lately. Five attendees came to the Grow Your Own Salsa program, and twelve are registered for the Friday afternoon Taylor Swift (new album) listening party. Kaitee is also re-branding the (Not So) Young Adult Book Club and launching the Angst Appreciation Book Club, which features our library’s first AI generated program title. Lydia is also rebranding a book club, the Armchair travel series, and launching a bright spots book discussion that will feature uplifting and inspiring stories, a departure from the dark and dreary subject matter that sometimes dominates book clubs. Her baking club has also launched successfully as a partnership with Eagle House. It received coverage in the Sentinel and Enterprise and in the Lunenburg employee newsletter. Building & Maintenance I’ve reached out to several EV charging station vendors for cost estimations. Chargepoint chargers offer a promising product that minimizes maintenance costs and simplifies the payment platform. Their stations start around $10,000 per unit. Their level 3 (DC fast chargers) are in the range of $60-70,000. I have some sample letters from Add-A-Sign and Tim’s suggestion is that we go with a darker metallic finish than the gold metallics to improve contrast. I met with Chris Ruth and Damon McQuaid to move forward with the Teen Room renovation. Damon will begin the next step and put together an estimate. A conservative estimate from these two experts put the project out to bid during the summer, with a fall start date, and a 2-3 month construction phase. This work is interior work and could be completed when exterior projects cannot. One of our café tables was vandalized with a swastika. Unfortunately, no security coverage and no witness. Our conversations with teens who regularly sit in the café have not been fruitful. We referred the details to the School Resource Officer, and put in a work order to remove the damage. Technology Melanie and Dan have been working on the AWE literacy stations. Two were freezing, and they have been able to access the admin portals to update software. We may be able to squeeze a little more life out of these devices. Melanie will also be added a slider to the website to help present services visually. This slider will be part of our marketing for Summer Reading. She has also been implementing the suggested changes (hours, address, weather closing information at the top of the website). These changes should be completed by May. A longer cable for the Rally Bar has also been installed to support groups who want to place their laptop on the conference table itself during their meetings. ===PAGE 6=== APRIL 2024 Youth Services Area Trustee Report MARCH STATS: ACTIVITY NUMBER / PARTICIPANTS BOOK IN A BAG KITS 1 12 POPCORN AND A BOOK KITS 1 10 LPL KIDS BOOK CLUB 1 8/1 A NEW CHAPTER BOOK CLUB FOR ‘TWEENS AND TEENS 1 8/1 PRESCHOOL STORY TIME 3 66/55 MUSIC AND MOVEMENT CLASS WITH MONUMENT SQUARE MUSIC SCHOOL 1 35/21 PRE-K STORY TIME 3 51/37 GUEST READER STORY TIME WITH JEN MORRIS 1 22/19 DROP-IN CRAFT WITH MISS JOSLYN-LEPRECHAUNS 1 10 LPL KIDS LEGOS AT THE LIBRARY 1 23 S T E M WITH CHRIS- CREATIVE CHEMISTRY 1 13 S T E M WITH CHRIS- FLIGHT TEST 1 12 ===PAGE 7=== PLANTING/SEED STARTING PROGRAM WITH ROBIN 1 37/22 ‘TWEEN DRUMMING CIRCLE WITH MATT 4 39 HIGHLIGHTS FOR MARCH • STEM PROGRAMS- We hosted 2 S T E M programs with Chris Rodrigues this month. In the first program kids learned about being a chemist by conducting fun and exciting experiments. They then created chemical reactions, experimented with different densities, and learned about other important aspects in the field of chemistry! In the second program the kids learned about the physics of flight by studying lift, thrust, and drag. Kids then built, experimented with, and created flying machines based on these aerodynamic principles. • Music and Movement classes with Monument Square Music School of Leominster drew an even bigger crowd this month! Joe and Stephanie do an excellent job of making the class fun for the kids while giving them a good introduction to the basics of music and singing. • 2 OFF-SITE VISITS: On March 1st I was invited to be a guest reader in a second-grade classroom at Lunenburg Primary School for Read Across America Day. After sharing the story Jimmy Zangwow’s Out-Of-This World Moon Pie Adventure, we all got to try tasting moon pies! The kids were great, and I really enjoyed reading to an older group with longer attention spans! On March 15th, Melanie and I presented at a seminar at the Family Childcare Center affiliated with Children’s Aid and Family Services of Fitchburg. I spoke to the providers about how to structure and present a circle time for young children to add a literacy component to their day with the kids in their daycare. Melanie then presented information about what services they had access to at our, and most any other, library. Melanie did a great job with this, and there were many questions about what the families had access to at their library. The women present were very attentive, even though all our information was shared through an interpreter as most spoke only Spanish. I provided documents with lists of resources and steps to follow for a circle time. I shared these in Spanish, thanks Google Translator! • Food Explorers S T E M program- In this great cooking program the kids got to make fried Mozzarella Bites and Blueberry Trifles. • Planting with Robin- Robin Venezia and I collaborated to present a spring planting program for kids. We planted zinnias and Mexican sunflowers for the kids to then give to their moms for Mother’s Day. The plants are currently flourishing in the Story/Craft Room waiting for May when the kids will be invited back to transplant the flowers to take home. We had a great turn-out for this program with lots of enthusiastic planters! UPCOMING EVENTS FOR APRIL: ===PAGE 8=== • April 1st - Book in a Bag & Popcorn and a Book Kits available • April 1-29th - Preschool Storytime • Aril 8th- Solar Eclipse Party • April 3-24th - Pre-K Storytime: ELC, et al • April 8th - Music and Movement Class with Monument Music School • April 6th - S T E M with Chris- “Green Screen Animation” • April 22nd -Drop-In Craft with Miss Joslyn- Galaxy Jars • April 10th - LPL Kids Book Club • April 10th - New Chapter Book Club with Miss Joslyn • April 23rd -Legos at the Library • April 30th - Food Explorers Program APRIL SCHOOL VACATION WEEK: “SPY WEEK” • Tuesday, April 16th- Spy School- Create your secret identity, and learn how to be a great spy! • Wednesday, April 17th- Solve the Crime! • Thursday, April 18th- Movie Night- “Spy Kids 3” Respectfully submitted, Debbie Laffond, Children’s Services Librarian Joslyn Davis, Library Assistant “Creative Chemistry with Chris” “March Leprechaun Drop-In Class” ===PAGE 9=== “Drumming Class with Matt” “Mother’s Day Planting with Robin” ===PAGE 10=== Kaitlyn Himmelberger Young Adult Services April 2024 April Summary - Programs o Video Game Night, April 5th ▪ 13 attended o Grow Your Own Salsa, April 11th ▪ 5 attended ▪ Salsa Garden now on display in Teen Room - Collection o Anime Boston ▪ Manga collection panels were very informative. Will start a Teen Manga book club in the fall. Starting an Adult Manga Book Club next month. o New “Not So Young Adult” Book club ▪ Restarting and rebranding the club to the “Angst Appreciation Society”. A book club for adults that read YA novels. Starting in May. Upcoming Scheduled Programs - Taylor Swift Listening Party, April 19th o Currently 12 registered - Succulent Night Lights with WickedGoodHenna, May 2nd - Escape Room, May 17th Other news/updates • Teen Events policy update o Teen events are exclusively for the teens and are “parent free” time. • Vandalizing the Library o Informed of a vandalization of a cafe table by some of the teens. Unknown person carved a swastika into the side of the table. Informed the officer at the school and had the vandalism removed. Reequested that the library put out a brief statement in the newsletter. ===PAGE 11=== Trustee Report Adult Services Department April 2024 A few outstanding programs we hosted in late March and April include: ➢ Two drawing classes with Jill Pottle held on Sundays, March 24th and April 7th, were highly rated and well attended. We had a combined 17 students between the two classes join us for the six-hour workshops with local artist Jill. This was generously funded by the Lunenburg Cultural Council, so we were able to give each student drawing supplies to continue practicing at home. ➢ Rachel Goclawski came on March 28th to give an evening lecture on foraging basics which drew a crowd of new faces to the library. We had nine attendees join us for the talk and everyone left with notebooks full of useful information for their foraging hobby. Universally there was positive feedback about the free classes anyone can attend at the library, which was gratifying to hear from people who have never visited us before. ➢ Our “Baking Book Club” kicked off at the Lunenburg Adult Activity Center on Monday April 1st with nine interested bakers coming to pick cookbooks. This is an encouraging start! More patrons have checked out books from our display by the front desk since then. We should have a good selection of pies to discuss and sample at our May meeting in a few weeks. ➢ Due to the weather in the beginning of April, we needed to reschedule our poetry month program with J.T. Turner who came to the library as Robert Frost to give dramatic readings of his works. There was little turnaround time between the original date and the rescheduled one for Saturday April 6th, but there was still a cozy crowd of 12 people who raved about the performance. He is a performer I would love to have back again soon! ➢ Lastly, the artist reception with Liz Cardoso for her current photography exhibit in the Wallace Room “Portugal Unveiled: Through the Doors of Time” was a great success this past Saturday, April 13th. We easily had over 30 people visit the exhibit throughout the two-hour reception. The exhibit has been highly praised by patrons, Liz was professional and very easy to work with, and it’s been wonderful to get back into booking regular art exhibits in the library again. Looking ahead, here are the upcoming March and April events at the library: ➢ A hand drumming workshop on April 17th for adults to learn Balkan drumming techniques. ➢ Creeque Alley: A Tribute to American Folk Music will be performing as part of the North End Subaru music series on April 25th ➢ A beekeeping and honey talk titled “Hive to Honey” with local apiary Rainbow’s End will take place on Saturday April 27th ➢ Elizabeth Barnes from the Massachusetts Department of Agricultural Resources (MDAR) will visit to talk about Spotted Lanternflies on Monday April 29th ➢ We will kick off a new meditation group: Community Supported Meditation with a local patron leading guided meditation beginner sessions in biweekly meetings starting Tuesday May 7th ➢ The Spring Puzzle Swap will be held Saturday May 11th, with puzzles accepted on Monday April 29th ➢ Lastly, Alison O’Leary will give a talk on her seafaring adventures off the New England coast at the library on Wednesday April 15th Respectfully submitted, Lydia Gravell ======================================================================================== DOCUMENT : 2024-05-16-agenda-6572.txt BOARD : library-board-of-trustees DATE : 2024-05-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-05-16-agenda-6572.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05162024-6572 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of May 16, 2024 AGENDA Lunenburg Public Library Board of Trustees Thursday May 16, 2024 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Agenda Items · Approval of Minutes of April 18, 2024 · Director’s Report • FY 2024 Budget Update • FY 2025 Budget Updarte • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Green Communities Update · Library Invested Funds Update – Annual Review · Library Sign Update · ARPA Update · Teen Room Usage Policy · Friends Update · Board Comments · Other • Adjourn ======================================================================================== DOCUMENT : 2024-05-16-minutes-6572.txt BOARD : library-board-of-trustees DATE : 2024-05-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-05-16-minutes-6572.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05162024-6572 ======================================================================================== ===PAGE 1=== LunenburgPublicLibraryTrusteesof LunenburgPublicLibrary, MeetingminutesMay16, 2024Attending: HarryKubetz, DickMailloux, Muir Haman–Director LPL, LauraBoussom, MaiaWentrup(remote), Jana-LeeBalish(remote), BobConroyAbsent: DonnaSaiia TheLPLBTmeetingwascalledtoorder at 6:47p.m. byChairpersonHarryKubetz. PublicComment● Nopubliccomment. AgendaItems● Approval of Minuteso Lauramadeamotiontoaccept theminutesof April 18, 2024asamended, secondedbyBob. Themotionpassedunanimouslybyroll call votewithoneabstention. ● Director’sReporto Mayismonth11out of 12. Weare91%throughtheyear andthebudget is76%expended.o Thereweresomeretroactivestaff paymentsnot includedinthisreport. About $11k. Therewill still beasurplusfromtheStaffsalarylineandMuir hassomeideasfor usingthat.o Therewill besomesurplusfromheatingcharges.o Librarymaterialsare67%expended. Therearesomedatabasesthat needtoberenewed.o Thetownapprovedthebudget for FY25at $583,889.77.o Muir isreconsideringtheoverall processfor billingpatronsfor lost/overdueitems. Thelibrarywill call patronsbeforebillingthem.Theyareusingthepostagemachineat townhall tolower thecosts. Thevolumehasalsogonedowningeneral.o All threepagesareleavingthisyear. Muir hascloseto20applicantsfor thepositions. Interviewshavebeenongoingandnewpagesshouldbestartingwithintwoweeks.o Muir met withCWMARSonpilotingGoogleAnalyticsandusingAspentomakealibrarywebsite.o Muir fieldedaphonecall fromaparent/patronwhoobjectedtotheupdatedteenroomusagepolicy. Muir spokewithoneparentandKaiteespoketoanother. Muir will followup. Harryposedascenariowhereaparent misrepresentsachild’sneedtobeaccompanied. Muir saidhewouldreachout tosomepeerstodiscussthisandgiveit somethought.o Therequest for publicrecordsbyapatronhasbeenongoing. TheSecretaryof theCommonwealth’sofficefoundinfavor of thelibraryinour responsetothepatron. Theyhavesinceopenedareconsiderationof that findingat thepatron’srequest. Janaaskedif therewasatimelinefor howlongit takes. Muir saidtheoriginal request andappeal wereansweredwithin10days. Muir hasbackedupthefootageinquestionuntil therecordsrequest isresolved.o Kaiteewill bedevelopinganintrotocodingworkshopfor teensusingPython.o Muir, MelanieandKaiteewill beworkingonpotentiallyoffering3Dprintingasaservice. Harrynotedthat some3Dprintingcantakealot of time. Anyproposalsshouldaccount for timeframesandalsothecost of materials. ● GreenCommunitiesUpdateo TheproposedEVchargingstationistheonlyproject goingonright now. Muir’smeetingwiththevendor toanswer somequestionshasbeenpostponed. ● LibraryInvestedFundsUpdateo Muir andDonnamet withEdwardJones. TheCDratesarestill goodsotheCD’swill berolledover.o Thereisabout $1800ininterest accrued. EdwardJonessuggestedputtingcashintoaMoneyMarket fund.o Theother investmentsaredoingwell.o Muir andDonnawill notifyMyleenof anychangestoinvestments. ● LibrarySignUpdateo Thebuildinginspector confirmedthat theplannedsignfitsthetownby-law.o Muir iswaitingfor anelectrical estimatefor thelightingandhasTimreadytodotheinstallation. Muir alsohastoget apermit fortheinstall. ● ARPAUpdateo TheTeenroomestimatehasbeendelayed.o Theexterior maintenancefundedbyARPAwill becomingup. ===PAGE 2=== ● Friendsof LPLUpdateo Theplant salefundraiser madeover $1100.o TheBookandBakesaleiscominguponJune1st. Lauraisseekingdonationsfor thebakesale. ● BoardCommentso DickcomplimentedMuir onthestaffingplan. Muir saidhewouldliketodevelopit further.o DickupdatedtheBoardontheMaster PlanSteeringCommittee. Thecommitteewill bereviewingthe3 rd surveyat apublicmeetingat SmokestackCoffeeRoasters. Theyarelookingtopossiblypresent somethingat theFall TownMeeting. ● Adjourno MotiontoadjournbyLaura. SecondedbyDick. Meetingwasadjournedat 8:26p.m. ● AttachedDocumentso May16, 2024Agendao MayDirector’sReporto May2024YouthServicesReporto May2024Adult ServicesReport ===PAGE 3=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of May 16, 2024 AGENDA Lunenburg Public Library Board of Trustees Thursday May 16, 2024 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Agenda Items · Approval of Minutes of April 18, 2024 · Director’s Report • FY 2024 Budget Update • FY 2025 Budget Updarte • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Green Communities Update · Library Invested Funds Update – Annual Review · Library Sign Update · ARPA Update · Teen Room Usage Policy · Friends Update · Board Comments · Other • Adjourn ===PAGE 4=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT FY24 Budget Report April is 10/12 = 83% FY25 Budget Report The town approved the TM’s Omnibus budget for FY25. This includes a budget of $583,889.77 for the library. Staff Our visitor count projects to a total of around 67,150 by the end of June, which would be the highest since before the pandemic. Similarly, circulation and attendance numbers are reflecting similar trends. Town meeting approved increases to wages in the SAP pay schedules, including retro pay for FY24. So, Marabeth, Joslyn, Sherri, Cheryl, and the three pages will all receive some retroactive pay, and pay increases moving forward. Library page position was also moved from grade 1 to grade 2. Melanie and Lydia attended the Mass. Library Association annual conference last week. A number a relevant topics are being offered, so I think the time will be very worthwhile. FY24 Budget Budget Expended % Expended LIBRARY DIRECTOR SALARY 85,590$ 74,068$ 87% ASST LIBRARY DIRECTOR SALARY 60,486$ 51,520$ 85% LIBRARY STAFF SALARIES 218,674$ 164,821$ 75% BLDG REPAIRS & MTC -$ SEWERAGE DISPOSAL 1,000$ 683$ 68% ELECTRICITY CHARGES 22,500$ 10,764$ 48% HEATING CHARGES/NATURAL GAS 18,500$ 11,894$ 64% WATER CHARGES 1,000$ 866$ 87% NETWORK MAINTENANCE 500$ 200$ 40% BOOK SERVICE 4,500$ 3,294$ 73% PROGRAMS 11,000$ 7,317$ 67% CONTRACTED SERVICES 2,500$ -$ 0% CWMARS NETWORK 19,880$ 19,880$ 100% POSTAGE 900$ 289$ 32% OFFICE SUPPLIES 6,000$ 5,243$ 87% CUSTODIAL SUPPLIES 300$ -$ 0% LIBRARY MATERIAL 85,500$ 57,880$ 68% MILEAGE REIMBURSEMENT 900$ 83$ 9% TOTALS 539,730$ 408,802$ 76% ===PAGE 5=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT All three of our pages will be leaving us this year, graduating and moving on to their next steps. Two have given their notice, and we have interviews this week and last. We will be piloting the implementation of Google Analytics for the Aspen discovery layer for CWMARS, and working the kinks of using Aspen to make a library website. I don’t anticipate this impacting the Friends portion of the site, and based on the information I have received, the website we create should then be a much more effective marketing tool for us. I fielded a long call 30+minutes with a mother who was disappointed with our Teen Room and Program Policy approved at last month’s meeting. We’ve hosted several MCAS testing sessions for a “virtual” school that serves this area. The Secretary of the Commonwealth’s office found in favor of our response to the request after our second revision. They have since opened a reconsideration of that finding at the insistence of the requestor. Programs Our Spring puzzle swap was popular, though numbers were down a little. Still more than 500 puzzles changed hands and over 40 people. The photography exhibit was highly regarded as well. 30 people turned out to the reception. This is an exhibit that will be displayed in Billerica next. Robin has been helping with lots of growing/planting programs, including a Mother’s Day planting with the children. The plants that we have started over the last few months are growing and looking like they will be thriving when they go into the ground, especially Kaitee’s Salsa Garden starts. 30 attendees at the first session of the ongoing meditations sessions! Nearly 70 at the Creeque Alley music performance! Kaitee will be developing an intro to coding workshop for teens, using some Raspberry Pi boards, and I think this offering will be very meaningful to Lunenburg patrons. Building & Maintenance I’ll be meeting with a vendor on Thursday to answer some more questions on the EV chargers. They made a site visit and discussed the best potential places to put the chargers and infrastructure. Initial feedback was the front corner of the library lot near Memorial Dr, based on the hardware that is or is not on the various poles along Mass Ave. Teen Room estimate was delayed, still not received as of Monday. The Friends funded solar shades project is going out to bid finally, and the exterior maintenance funded by ARPA will be next. The building inspector confirmed that the sign fits the by-law, so I am awaiting an electric estimate for lighting. I”ll be having Tim prepare to install ASAP. Don and his new partner, Al, have been buttoning up the little lingering projects around town. They got our window sashes stained and have patched a couple of spots of trim. Robin Venezia and Bill Tyler have installed a brick border around the Pocket Pollinator Garden to keep the wood chips from ===PAGE 6=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT washing onto the sidewalk. We will be building another raised bed for the Salsa Garden as an all ages program. Technology Melanie, Kaitee and I will be working on potentially bringing 3D printing as a service. Melanie are discussing pros and cons of an Aspen site as our primary web page, but it seems to offer promising integration and could be potentially very useful in connecting library users with resources that they may not expect to be useful or may be unaware of. Casey and I have a list of potential purchases for the end of the year. ===PAGE 7=== MAY 2024 Youth Services Area Trustee Report APRIL STATS: ACTIVITY NUMBER / PARTICIPANTS BOOK IN A BAG KITS 1 10 POPCORN AND A BOOK KITS 1 10 LPL KIDS BOOK CLUB 1 6/1 A NEW CHAPTER BOOK CLUB FOR ‘TWEENS AND TEENS 1 4/1 PRESCHOOL STORY TIME 4 69/55 MUSIC AND MOVEMENT CLASS WITH MONUMENT SQUARE MUSIC SCHOOL 1 35/21 PRE-K STORY TIME 3 79/40 DROP-IN CRAFT WITH MISS JOSLYN-GALAXY JARS 1 40 LEGOS AT THE LIBRARY 1 12/5 S T E M WITH CHRIS- GREEN SCREEN ANIMATION 1 13 FOOD EXPLORERS COOKING PROGRAM 1 12 PLANTING/SEED STARTING PROGRAM WITH ROBIN 1 37/22 APRIL SCHOOL BREAK WEEK- “CREATE YOUR OWN SPY KIT” 1 20/2 ===PAGE 8=== APRIL SCHOOL BREAK WEEK-” SOLVE THE CRIME!” 1 16/2 SOLAR ECLIPSE VIEWING BOXES CRAFT 1 25 SOLAR ECLIPSE VIEWING PARTY 1 100+! HIGHLIGHTS FOR APRIL • Solar Eclipse Viewing Party- Wow, what a great intergenerational event for our community! The weather was perfect, which made both sitting out on the patio and the actual viewing very successful. Everyone seemed so happy to be able to have a place to not only view this historic event but to do so with others! The simple snacks we provided, and the lawn games that were out added to the enjoyment of all. Good job, LPL! • STEM PROGRAM- We hosted 1 S T E M program with Chris Rodrigues this month. The kids learned about Green Screen Technology which is used to create many of the special effects we see on television and in the movies. Using iPads, and some helpful applications, they learned about how this technology works and had an opportunity to create short videos of their own Using simple animated characters. • Food Explorers S T E M program- In this great cooking program the kids got to make Chili Mac and Cheese and Carrot Cake Energy Bites. They got to choose a variety of toppings for their mac and cheese, shredded carrots for the energy bites and made their own glaze. The aromas coming from the Story Craft Room were so yummy! Some parents were amazed that their child, usually a picky eater, ate the foods they prepared! • Spy Week- The kids and families were enthusiastic participants in our April School Vacation week events as they had an opportunity to create their own spy kits, create a disguise for their official spy badge and then collect clues to solve the crime! Who was the perpetrator of the diabolic crime, you ask? Taylor Swift! After Taylor broke into our library to make off with one of her favorite series, Nancy Drew, she had a change of heart and decided not to make off with the goods. But she did hide them somewhere in the library. The kids had to gather clues, decode them and then figure out who the criminal was and where she hid the books. Once we had the code, we were able to rescue our beloved books! ===PAGE 9=== Any guesses as to where this might be? UPCOMING EVENTS FOR MAY: • May1st - Book in a Bag & Popcorn and a Book Kits available • May 6-20th - Preschool Storytime • May 1-22nd - Pre-K Storytime: ELC, et al • May 8th - LPL Kids Book Club April 10th - • May 8th- New Chapter Book Club with Miss Joslyn • May 9th- Mother's Day Planting with Robin • May 13th - Music and Movement Class with Monument Music School • May 14th- Ecotarium S T E M Program Mission: Space and Earth • May 18th- Ecotarium S T E M Program- Turtle Travels • May 20th -Drop-In Craft with Miss Joslyn- Jellyfish • May 21st -Legos at the Library • May 22nd- Cruise Night Respectfully submitted, Debbie Laffond, Children’s Services Librarian Joslyn Davis, Library Assistant A FEW OF OUR FAVORITE THINGS: ===PAGE 10=== Music & Movement with Monument Square Music School So many ages and stages! Solar Eclipse Viewing Party- again, so many ages and stages... Proud creators of the solar viewing boxes- we had about 25 boxes made at this event! ===PAGE 11=== Library Friend and loyal volunteer Susan Dempsey is clearly enjoying this event with her husband! SPY WEEK AT LPL! Decoding one of the clues to solve the crime Creating a spy kit is a lot of work! Creating a disguise for alter ego spy badge! ===PAGE 12=== Solving the crime clearly requires a team effort! Galaxy Jars: ===PAGE 13=== Trustee Report Adult Services Department May 2024 A few outstanding programs we hosted in late April and May include: ➢ The world hand drumming workshop on April 17th had 6 attendees who brought their own hand drums to practice Balkan rhythms along with the instructor’s clarinet melodies. It was a beautiful program that every participant enjoyed and would love to have again. ➢ A stellar music concert by Creeque Alley brought one of the largest audiences to the library this year, with 68 people grooving to folk music of the 60’s and 70’s in the community room. Hearing the audience sing-along, laugh, and reminisce about songs from past years was a wonderful experience. ➢ One of the biggest surprises for spring programming was the crowd we pulled in for the first community supported meditation night on May 7th. Emily Zaffino approached me earlier in the year to request a meditation group at the library, and after several discussions we refined our goals and ideas to this bi-weekly semi-guided community supported meditation circle. Emily leads the group in some basics of meditation to start each session, but it ends with quiet time for individuals to practice on their own. We had 30 people of varied experience join us, and we are looking forward to seeing how it grows over time. ➢ The spring puzzle swap was another success for community driven programming. Held on Saturday May 11th, we had 45 people come to choose from over 500 puzzles during the swap. Despite being held quarterly, the swaps continue to maintain popularity in both attendance and donations. Looking ahead, here are the upcoming May and June events at the library: ➢ Jazz guitarist Abe Ovadia will be performing on Friday May 24th as part of the monthly music series. ➢ Leominster Credit Union is coming to the library to give a presentation on mortgage basics on Wednesday May 29th at 7:00 pm. ➢ At the request of a patron, we are starting a biweekly “Adult Community Chat & Color” circle on Thursday mornings in June. The first session will be on June 6th at 10:30 am in the conference room. ➢ Beekeeper John Hedly is slated to visit on Tuesday June 11th to give an in-depth talk on beekeeping for beginners. ➢ Debbie and I will be running a family tie-dye event to prepare for the summer on Thursday June 13th ➢ An Irish music concert is booked outside (weather permitting) on Friday June 14th with “Sons of Blarney”, fronted by the Lurias. ➢ Mike Familant, a bigfoot hunter and expeditionist, is coming on Tuesday June 18th in the evening to talk about the evidence he’s found across the United States. Respectfully submitted, Lydia Gravell ======================================================================================== DOCUMENT : 2024-06-20-agenda-6620.txt BOARD : library-board-of-trustees DATE : 2024-06-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-06-20-agenda-6620.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06202024-6620 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of June 20, 2024 AGENDA Lunenburg Public Library Board of Trustees Thursday June 20, 2024 6:45 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Agenda Items · Board Reorganization · Approval of Minutes of May 16, 2024 · Director’s Report • FY 2024 Budget Update • FY 2025 Budget Updarte • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Green Communities Update · ARPA Update · Teen Room Usage Policy · Library Invested Funds Update · Library Sign Update · Outreach Plan Update · Friends Update • Board Comment • Other • Adjourn ======================================================================================== DOCUMENT : 2024-06-20-minutes-6620.txt BOARD : library-board-of-trustees DATE : 2024-06-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-06-20-minutes-6620.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06202024-6620 ======================================================================================== ===PAGE 1=== LunenburgPublicLibraryTrusteesof LunenburgPublicLibrary, MeetingminutesJune20, 2024Attending: HarryKubetz, DickMailloux, DonnaSaiia, Muir Haman–Director LPL, LauraBoussom, MaiaWentrup(remote), Jana-LeeBalish, BobConroy TheLPLBTmeetingwascalledtoorder at 6:45p.m. byChairpersonHarryKubetz. PublicComment● Nopubliccomment. AgendaItems● BoardReorganizationo Chair (Harry), ViceChair (Dick), andTreasurer (Donna) will staythesame. TheSecretarypositionwill nowbeheldbyLaura. ● Approval of Minuteso Amotionwasmadetoaccept theminutesof May16, 2024asamended. Themotionpassedunanimouslybyroll call vote. ● Director’sReporto Juneismonth12out of 12. Weareapproachingtheendof thefiscal year andthebudget is83%expended.Muir haspayroll andbillstoapprove, andwill betransferring20Kfromsalariestolibrarymaterials. Otherexcessamountswill alsogotosuppliesandmaterials. Thebudget will befullyspent bytheendof June.o Hoopla, ComicsPlus, andMorningstar Investmentswill all beofferedasdigital resourcesstartinginthenextfiscal year.o Aconcert bytheToeJamPuppet Bandhappenedthiseveningasakickoff totheSummer ReadingProgram.o Newpageshavebeenhiredandarebeingtrained.o Kaiteeworkedwithsometeenvolunteerstorearrangethelayout of her sub-collectionstomakethemmoreaccessible.o Muir andLydiahavebeenworkingontransitioningtocompliancewiththetown’snewRevenueTurnoverPolicy. Thelibrary’srevenueamountsaresmall comparedtoother departments, sotheyhavebeenworkingwiththeFinanceDepartment toensuretheimpact isnot onerousonlibrarystaff.o Muir participatedintheannual meetingof theMassachusettsLibraryAidAssociationtodiscusstheannualcall for applications. Thisisthelast year the10Kscholarshipswill beoffered. The$500- $1,000grantsforMLIScourseworkor librarystaff professional development will still beoffered.o Recent programsincludeconcertsbySonsof BlarneyandAbeOvadio. Abeekeepingprogramandatiedyeclasswerealsowell attended.o KaiteestartedaTeenAdvisoryBoardwithabout ahalf adozenteensvolunteeringtohelp.o Videogamenight continuestobepopular.o Muir iswaitingfor adesignfor theEVcharger project, andanticipateshewill receiveit thissummer.o Muir iswaitingfor anestimatefor theHVACportionof theteenroomrenovationestimate. It hasbeenhardtoget aresponsefor this.o Repairstotheconcretewalkwayshavebeendonenear thestaff entry. Moreshouldbedonebythehandicapparkingspace.o Tilerepair andgrout cleaningwasdoneinthewomen’srestroomonthe19thwhenthelibrarywasclosed.o Thehosefaucet isbeingrepairedontheMemorial Drivesideof thebuilding.o Soundsystemcomponentshavebeensent tothemanufacturer for repair.o MelaniehasbeenworkingtokeeptheBEAMsystemupdated. Softwareupdateshavebeenanongoingissuewiththat device.o Muir ishopingtoreplacetheadult publicaccessChromebookswithyear-endmoney. ===PAGE 2=== ● GreenCommunitiesUpdate ● ARPAUpdate ● TeenRoomUsagePolicy ● LibraryInvestedFundsUpdate ● LibrarySignUpdateo Thesignisscheduledtobeinstalledthissummer. ● OutreachPlanUpdate ● Friendsof LPLUpdate ● BoardCommentso Nocomments ● Adjourno Amotiontoadjournwasmadeby DickandsecondedbyJana. Meetingwasadjournedat 8:48. ● AttachedDocumentso June20, 2024Agendao June2024Director’sReporto June2024YouthServicesReporto June2024Adult ServicesReport ===PAGE 3=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT FY24 Budget Report June is EOY = 100% FY25 Budget Report No updates. Staff Summer Reading is upon us! Preparations about to come to fruition. The staff have worked very hard to outdue past programs and design their own Summer Reading Program from the ground up. We’ve expanded outreach efforts and I anticipate these efforts to further drive up participation this summer. Tonight our kickoff program, an all ages concert with Toe Jam Puppet Band will be concluding around when our meeting commences. I’ll be working on ARIS and the Financial Report as the new fiscal year begins. We’ve been training our new pages, and they are adjusting to their new jobs. We had so many promising applicants, it was difficult to decide and there were some disappointed library lovers. Kaitee has leveraged some teen volunteers (many from her Teen Advisory Board, more on that later) to re-arrange the layout of her sub-collections. Graphic novels and manga have moved away from FY24 Budget Budget Expended % Expended LIBRARY DIRECTOR SALARY 85,590$ 80,652$ 94% ASST LIBRARY DIRECTOR SALARY 60,486$ 56,089$ 93% LIBRARY STAFF SALARIES 218,674$ 187,147$ 86% BLDG REPAIRS & MTC -$ SEWERAGE DISPOSAL 1,000$ 683$ 68% ELECTRICITY CHARGES 22,500$ 13,338$ 59% HEATING CHARGES/NATURAL GAS 18,500$ 12,949$ 70% WATER CHARGES 1,000$ 866$ 87% NETWORK MAINTENANCE 500$ 219$ 44% BOOK SERVICE 4,500$ 3,294$ 73% PROGRAMS 11,000$ 7,830$ 71% CONTRACTED SERVICES 2,500$ 67$ 3% CWMARS NETWORK 19,880$ 19,880$ 100% POSTAGE 900$ 289$ 32% OFFICE SUPPLIES 6,000$ 5,652$ 94% CUSTODIAL SUPPLIES 300$ -$ 0% LIBRARY MATERIAL 85,500$ 57,880$ 68% MILEAGE REIMBURSEMENT 900$ 83$ 9% TOTALS 539,730$ 446,918$ 83% ===PAGE 4=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT her desk, in an effort to ease access to those popular groups of books. This way teens don’t have to feel like they are invading her work space to browse those books. The Children’s Room has been so busy. It seems like most afternoons when I go in, there are around a dozen people at least. Lots of new faces, many families, including lots of dads! I participated in the annual meeting of the Massachusetts Library Aid Association to discuss the annual call for applications. This year will the be last opportunity for the ~$10,000 scholarship, though the grants for $500-1,000 for MLIS coursework or library-wide staff professional development will still be available. The Town Manager has resigned effective Aug 4, so we will be transitioning to an interim TM, and eventually to a new TM. Lydia and I have been working on transitioning to compliance with the new Revenue Turnover Policy for the town. The library’s revenue amounts are small compared to other departments, so we have been working with the Finance Dept to ensure the impact is not onerous on library staff. We are required now, though, to turnover revenues each week, and create receipts for each transaction performed. Programs Concerts continue to draw significant crowds, a welcome shift from the cooler months. Sons of Blarney brought in 50+ last week, and 48 for Abe Ovadio’s jazz guitar a couple weeks before that. 18 prospective beekeepers and more 50 people came to our tie die program. I anticipate Mike Familant’s Bigfoot program Tuesday this week will be entertaining. Kaitee has successfully launched a Teen Advisory Board with about half a dozen teens volunteering to help. Her gardening and craft programs continue to offer excellent experiences, though attendance remains low. Video game night, however continues to be a very successful program with attendance. As always the team in the Children’s Room has put together an absolute blast of an event calendar. It amazes me how many offerings they have organized for our SRP participants. The Poo Museum, Rocket building, The Science of Magic, a Safari on the Serengeti and so many other entertaining and educational programs! Building & Maintenance I am awaiting a design for the EV charger project, anticipated sometime this summer. As of Monday, we are waiting for the HVAC component of the teen room reno estimate, a small piece, but apparently has been hard to get anyone to assist. Some repairs to our concrete walkways have been done near the staff entry, and more should be done near the handicap parking space. Tile in the women’s restroom is scheduled for Wednesday of this week, when the library is closed. Our hose faucet is being repaired on the Memorial Dr. side of the building. Technology ===PAGE 5=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT I continue to meet with Casey to have updates about our ongoing projects. This dynamic has been helpful in keeping progress continuing. We have sent away our sound system components to the manufacturer to repair them. Melanie has been putting in a lot of work on the BEAM system to keep that functioning. Software updates have been an ongoing issue with that device. I am hopeful that we will be able to replace the adult Public access chromeboxes with year-end money to alleviate our ongoing printing issues with those devices. Melanie has been working with Suzor to update DNS settings on our devices. ===PAGE 6=== JUNE 2024 Youth Services Area Trustee Report MAY STATS: ACTIVITY NUMBER / PARTICIPANTS BOOK IN A BAG KITS 1 10 POPCORN AND A BOOK KITS 1 10 LPL KIDS BOOK CLUB 1 6/1 A NEW CHAPTER BOOK CLUB FOR ‘TWEENS AND TEENS 1 2 LITTLE LISTENERS STORY TIME 2 41/34 MUSIC AND MOVEMENT CLASS WITH MONUMENT SQUARE MUSIC SCHOOL 1 35/21 PRE-K STORY TIME 4 50/23 FOOD EXPLORERS COOKING PROGRAM 1 9/1 DROP-IN CRAFT WITH MISS JOSLYN-JELLY FISH 1 12 LEGOS AT THE LIBRARY 1 6/2 S T E M WITH ECOTARIUM- MISSION: EARTH AND SPACE 1 13 S T E M WITH ECOTARIUM- TURTLE TRAVELS 1 12 MOTHER’S DAY PLANTING PROGRAM WITH ROBIN 1 61 ===PAGE 7=== CRUISE NIGHT 1 100+ HIGHLIGHTS FOR MAY: • Mother’s Day Planting with Robin- The kids and families returned to repot the seedlings that they had planted a month ago. Thanks to support from Robin, we had a very successful sprouting using seed trays, a warming blanket and grow lights- all which can be used again for future plantings. The kids did a great job decorating their pots to make a wonderful, home- grown gift! • STEM PROGRAMS- We hosted 2 S T E M programs with The Ecotarium this month and 1 program with Food Explorers. The kids learned how to make Three Cheese Pizza Bites and Fruit Cobbler using various cooking techniques. The Ecotarium presented 2 programs: Mission: Earth and Space where they got to “uncover the mysteries of the grandest science of them all through hands-on experiments and demonstrations! They also got to use a telescope to check out some nearby topography. The 2nd program, Turtle Travels, explored how turtles survive in different habitats and how their behavior changes when humans move in. They also got to meet a live turtle, handle real turtle biofacts, and gather information about turtle adaptations and life cycles. • Music and Movement class with Monument Music School- We had our last class with this great series. The kids really enjoyed the music and movement activities that were provided each month- hopefully we can bring them back next year! • Weekly Story times for toddlers and preschoolers ended in May. We had a great year! Many new crafts, stories and music activities were introduced and, hopefully, we started the kids off to a life-long love of reading and their library! • Cruise Night- The Lunenburg P T O sponsored a Classic Car event which took place on a beautiful evening in May. Many different organizations in town took advantage of this great opportunity to entertain the kids, recruit new members and provide yummy snacks! We had a table, and a bubble machine, set up which drew a lot of attention! We registered 60+ kids for summer reading, introduced the Summer Reading Program for 2024 and had a chance to say hello to many of our library friends. UPCOMING EVENTS FOR JUNE: • June 3rd – SRP 2024 information sharing at T H E S • June 4th - SRP 2024 information sharing at Lunenburg Primary School • June 10-22nd- SRP Pre-Registration weeks • June 20th- Kick-off Event for SRP 2024 with Toe Jam Puppet Band • June 21st- Larping Event • June 24th- SRP begins with “Kids Cook Cultural Cooking Class” • June 25th- “Lego Bucket Challenge” Tuesday • June 26th - “Crafty Kids Club” begins • June 27th “Terrific Thursday” Mad Science Program Respectfully submitted, Debbie Laffond, Children’s Services Librarian Joslyn Davis, Library Assistant ===PAGE 8=== SRP 2024! Golden Ticket book bundle prizes Our 16 Book Bag Prizes! ===PAGE 9=== ===PAGE 10=== Trustee Report Adult Services Department June 2024 Summer Reading 2024 will be kicking off on Sunday, June 23rd on Beanstack! We have several gift cards from local businesses that were either donated or purchased at face value as our prize giveaways this year. These include Cherry Hill ice cream, Lanni Orchards, Roots Natural Foods, The Bull Run, and Dick’s Market Garden. Our goal is to get some better engagement in the program before it ends on August 3rd, but hopefully it will be a fun summer activity for adults to join and win some great gift cards! A few outstanding programs we hosted in late May and June include: ➢ Jazz guitarist Abe Ovadia performed at the library on Friday May 24th as part of the monthly music series. Due to the heat and discomfort in the community room, we moved the performance to the main hall of the building. This was our first attempt at hosting a concert in this space in the library, and I think it was a great success! We had 48 people join us for the program. ➢ Leominster Credit Union gave a presentation on mortgage basics on Wednesday May 29th at 7:00 pm. We had 3 attendees, but the information was fantastic, and the presenters were very knowledgeable on every aspect of the financial process for homeownership. ➢ At the request of a patron, we started a biweekly “Adult Community Chat & Color” on Thursday mornings in June. The first session was on June 6th at 10:30 am in the conference room. We only had the patron who requested the program attend, but we have some creative ideas on how to grow membership over time. ➢ Beekeeper John Hedly visited on Tuesday June 11th to give an in-depth talk on beekeeping for beginners. 18 prospective beekeepers joined us for his informative presentation that evening. ➢ Debbie and I ran a family tie-dye event on Thursday June 13th with two sessions between 5 and 7 pm. There were over 50 people in attendance, ranging from seniors to toddlers, making a variety of tie-dyed shirts with every color under the rainbow. ➢ An Irish music concert took place on Friday June 14th with “Sons of Blarney”, fronted by the Lurias. Originally scheduled as an outdoor event, we moved indoors to the main hall again for another successful performance. We had 54 people join us for this concert. Looking ahead, here are the upcoming June and July events at the library: ➢ Mike Familant, a bigfoot hunter and expeditionist, is coming on Tuesday June 18th in the evening to talk about the evidence he’s found across the United States. ➢ As part of summer reading, we booked Joy Marzolf to talk about “On Safari in Tanzania: Wildlife of Serengeti and Ngorongoro Crater” on Monday June 24th ➢ Blue Cross Blue Shield will give a presentation about Medicare on Wednesday June 26th ➢ Summer Reading Mystery Travel Kit registration deadline is June 30th ➢ The Community Supported Meditation: Silent Sessions will start biweekly on Tuesday July 2nd ➢ There will be a summer puzzle race for teams of four people on Tuesday July 9th ➢ A new book club will be starting on Wednesday July 10th at 6:30 pm for readers looking for happy, uplifting, or inspiring stories Respectfully submitted, Lydia Gravell ======================================================================================== DOCUMENT : 2024-07-19-agenda-6655.txt BOARD : library-board-of-trustees DATE : 2024-07-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-07-19-agenda-6655.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07192024-6655 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of July 19, 2024 AGENDA Lunenburg Public Library Board of Trustees Special Meeting Friday July 19, 2024 5:00 p.m. Lunenburg Public Library (in-person meeting) • Public Comment • Agenda Items · Discussion of Main Street Bank opportunities associated with the Teen Room project • Board Comment • Other • Adjourn ======================================================================================== DOCUMENT : 2024-07-19-minutes-6655.txt BOARD : library-board-of-trustees DATE : 2024-07-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-07-19-minutes-6655.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07192024-6655 ======================================================================================== ===PAGE 1=== LunenburgPublicLibraryTrusteesof LunenburgPublicLibrary, MeetingMinutesJuly19, 2024Attending: HarryKubetz, DickMailloux, Jana-LeeBalish, LauraBoussom, DonnaSaiia, MaiaWentrup(remote), Muir Haman- Director LPL TheLPLBTmeetingwascalledtoorder at 5:07pmbyChair HarryKubetz. PublicComment● Harryspokeabout BobConroy, hiscontributionstothelibrary, andhowhewill bemissed. AgendaItems● Discussionof MainStreet BankopportunitiesassociatedwiththeTeenRoomprojectMuir updatedusonhisinteractionswithrepresentativesfromMainStreet Bank. InJune, HarryintroducedMuir toEllenDorian, President andCOO. Muir andEllendiscussedwaysthebankandlibrarycouldworktogether andsupport eachother. Ellenagreedthat MSBwouldsupport afreesummer lunchprogramat thelibrary. ShehadconnectionswithEmployment Options, avocational rehabilitationnon-profit, whowouldsupplythemealsthat MSBwouldpayfor.OnJuly18, representativesfromMSBvisitedthelibraryat lunchtimetoseehowtheprogramwasgoing. Fifty-fivemealswereservedthat daytolibrarypatrons. Therewereother programsandactivitieshappeningwhiletheywerethere, sotheywereabletoseehowbusythelibrarycanbeandthepositiveimpact their donationwasmaking.Muir spokewiththeMSBmarketingteamtodiscusswayswecanrecognizethemfor their donations. Ellenalsoagreedtosupport theTeenRoomrenovationwithadonationandaskedfor ideasabout howtheycouldhelp.Thetrusteesandlibrarystaff suggestedadonationcouldhelppayfor thefollowing:● Addtothefundfor thegeneral constructionproject● Furniturefor theTeenRoom● Itemstoaddtothelibrary’scollection● Libraryof Thingscollectiondevelopment● Computersor other technology● Financial educationprogramsfor teensor adults● Mentoringor tutoringfor teensor adults● EVchargingstationproject● Studypods/studynook(sincethequiet studyroomswill beremovedinorder tocompletetherenovation)● Sunshadefor thepatio● Support freesummer lunchprograminthefuture● Bookmobile● Backupgenerator● TeenRoomsnackfund● School supplies, travel sizedeodorant, feminineproducts(for TeenRoom)● Cartsfor continuousbooksales● Media/digitizationareaset up HarryaskedMuir tomakealist of requeststopresent toMSB, andtoincludesuggestionsastohowwewouldacknowledgetheir contribution. Sincewedon’t knowhowmuchMSBiswillingtodonate, Muir shouldhavedifferenttiersof donationsfor themtoconsider. Donnavolunteeredtoresearchhowlargeadonationabankinour areagenerallymakes. TheSelect Boardnotifiedtowndepartmentsandboardsthat theyhave$313kinARPAfundsthat theystill needtoallocate. Requestsneedtobesubmittedtothemby7/31/24. TheTrusteesagreedthat Muir shouldsubmit thelist ofitemsdiscussedthiseveningtotheSelect Boardtoseeif anyARPAfundscouldbeallocated, andthensubmit anyremainingitemstoMSB. Concernsabout theprogressof theplanningstageof theTeenRoomrenovationwereexpressedbyafewof theTrustees. Westill donot haveanestimateof what therenovationwill cost. ChrisRuthis ===PAGE 2=== currentlyonparental leaveandisnot availabletohelp. Harrysaidhewill talktoMichael-RayJeffreysagainabout thelackof anestimate, hopingthat Michael-Raywill contact thearchitect. ● BoardCommentHarryofferedtospeaktoRobinVeneziaabout joiningtheLPLBoardof Trustees. Everyoneagreedthat heshoulddothat. ● AdjournDickmadeamotiontoadjourn, secondedbyDonna. Meetingadjournedat 6:27pm. ======================================================================================== DOCUMENT : 2024-09-26-agenda-6788.txt BOARD : library-board-of-trustees DATE : 2024-09-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-09-26-agenda-6788.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09262024-6788 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of Sept 26, 2024 AGENDA Lunenburg Public Library Board of Trustees Thursday Sept 26, 2024 6:45 p.m. Lunenburg Public Library (in-person meeting) • Moment of Silence Reflecting on Bob Conroy • Public Comment • Agenda Items · Approval of Minutes of June 20, & July 19 · Director’s Report • FY 2024 Budget Update • FY 2025 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Open Board Position Discussion / Suggestions · Tribute to Bob Conroy Discussion · School Program (5th Grade / Other Grade(s)) Discussion · ARPA Update · Teen Room Usage Policy · Library Invested Funds Update · Library Sign Update · Outreach Plan Update · Friends Update • Board Comment • Other • Adjourn ======================================================================================== DOCUMENT : 2024-09-26-minutes-6788.txt BOARD : library-board-of-trustees DATE : 2024-09-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-09-26-minutes-6788.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09262024-6788 ======================================================================================== ===PAGE 1=== LunenburgPublicLibraryTrusteesof LunenburgPublicLibrary, MeetingMinutesSeptember 26, 2024Attending: HarryKubetz(remote), DickMailloux, Jana-LeeBalish, LauraBoussom, DonnaSaiia, MaiaWentrup(remote), Muir Haman- Director LPL TheLPLBTmeetingwascalledtoorder at 6:49pmbyViceChair DickMailloux. Moment of SilenceReflectingonBobConroy● TheBoardheldamoment of silenceinmemoryof BobConroy. PublicComment● Nopubliccomment. AgendaItems● Approval of Minutesof June20&July19Harrymadeamotiontoaccept theminutesof June20, 2024asamended, secondedbyDonna. Themotionpassedunanimouslybyroll call vote.Harrymadeamotiontoaccept theminutesof July19, 2024asamended, secondedbyJana. Themotionpassedunanimouslybyroll call vote. ● Director’sReportFY2024Budget UpdateLineitemssuchasOfficeSuppliesandLibraryMaterial arehigher inthe2024budget thanthe2025budget duetotransfersfromother accounts. Amountsleft inElectricity, Heating, andLibraryMaterialswill bespent. Muir hasitemsfor theselinesthat havebeenencumbered. FY2025Budget UpdateElectricityandHeatingislowduetosolar creditsandarepair totheHVAC, whichisnolonger runningwhenitshouldn’t. Staff UpdateStaff wastrainedinFirst Aidandtheuseof anAEDbymembersof theLunenburgFireDepartment onAugust 16.Melaniewill betrainingstaff inHoopla.Muir participatedintheMassachusettsLibraryAidAssociationboardmeeting. TheyselectedscholarshiprecipientsonAugust 21.Muir will beparticipatinginaBannedBooksWeekpanel at FitchburgStateUniversitynext week.At therequest of Carter Terenzini (InterimTownManager) andtheCapital PlanningCommittee, Muir will bementoringother department headsinpreparingtheir presentationstothat committee. Carter alsoaskedMuir toparticipateinthegroupsearchingfor areplacement for theDirector of theEagleHouse.TheLSTAproposal for acivichubproject wasnot approvedfor funding. It wastoolargearequest for them, soMuirwill becuttingpartsof it andreapplyingnext year.Muir met withEllenDorian, President &COOof MainStreet Banktodiscussproposedprojectswithher. Ellensaidmanyof theprojects, includingfurniturefor theteenroom, abookmobile, anEVchargingstation, andasolar shadeforthepatiowouldmeet their requirementsfor funding. Muir will applythroughtheir onlinegrant fundingwebpage.ThelibraryishousingthePlanLunenburgmodel inthecenter of themainhall.LydiaandJoslynarebeingtrainedtopickupmoretasksintheir respectivedepartments. ProgramsUpdateThesummer readingprogramwasverysuccessful with394readersreadingatotal of 428,977minutesin6weeks.Next year’ssummer readingprogramwill becalled20,000ReadsUnder theSea.Thesummer lunchprogramsponsoredbyMainStreet Bankwasasuccesswithmorethan650lunchesserved. UnlikethepreviousprogramwithProject Bread, theselunchescouldbeeatenat thelibraryor takenhometoeat. Ellen, fromMainStreet Bank, haspromisedmoneyfor alunchprogramnext summer. ===PAGE 2=== Bookreadinggroupsandconcertscontinuetoattract people.KaiteeandLydiacollaboratedonaCraft andChill programfor adultsthat wassuccessful inbringingnewpeopleintothelibrary. TechnologyUpdateMuir hasresumedregular weeklymeetingswiththeITdepartment nowthat Caseyhasreturnedfromparental leave.Thefour adult Chromeboxeswerereplaced.Thesoundequipment intheCommunityRoomhasbeenrepaired.TheLibraryof Thingswill bemovedtodisplayspaceoppositethemaindesk. It waspopular thissummer, andhopefullymovingit toamoreprominent positionwill get it evenmoreattention. Building&MaintenanceUpdateLakeviewhastakenover groundsmaintenanceandhasbeenweedingthepropertywithgoodresults.Bill Tyler hasdoneagoodjobof spreadingmulch.Mini-splitswereinstalledintheCommunityandConferencerooms.TheHVACcontinuestoneedregular andcostlymaintenance. Facilitiesistryinganewcontractor whocanworkonbothcontrolsandmechanical. Thisshouldsimplifyrepairswhenwehaveissues. ● OpenBoardPositionDiscussion/SuggestionsDickwill askAnneAubreyandEllenGriffintopublicizetheopenboardposition. ● TributetoBobConroyDiscussionRobinVeneziapresentedaplanfor aBobConroyMemorial TreeGarden. Thegardenwill belocatedontheeast sideof thelibrary, just outsidetheconferenceroomwindows. InvasiveCallerypear treeshavebeenremovedandwill bereplacedthisspringwithaserviceberrytreeandother nativeplantstocreatealightlyshadedarea. Wewill belookingfor alocal artist tocreateasculpturetorepresent Bob’sloveof rockclimbingand/or music. ● School Program(5thGrade/OtherGrade(s)) DiscussionMovetonext month’sagenda ● ARPAUpdateAdditional ARPArequestswerenot approvedbytheSelect Board.TheTeenRoomrenovationproject hasgoneout tobid.Wehavereceivedbidsontheexterior paintingproject, andtheyhavecomeinlower thanexpected. Theexcessbudgetedcouldbeusedfor thesolar shadefor thepatioandtoreplacethewater pumpintheProctor MemorialGarden. ● TeenRoomUsagePolicyNoupdate. ● LibraryInvestedFundsUpdateInvestedfundsareover $100K. ● LibrarySignUpdateTheinstallationof thesignandlightinghasbeencompleted. However, onelight isnot workingandneedstobefixed. ● OutreachPlanUpdateThelackof theFarmer’sMarket thisyear hasbeenalossfor outreach.Staff hasprovidedoutreachat theArtisanMarket, theLunenburgEconomicDevelopment Committee’sMeet &Greet,andtheLunenburgAgricultural Fair.School visitsandapartment complexesareother placestoconsider doingoutreach. ● FriendsUpdateTherewerenobidsfor theshadesfor themainhall.Thesignwasunder budget andtheexcessfundscanbereallocatedtotheTeenRoomrenovationif needed. ===PAGE 3=== ● BoardCommentDicksaidnext monththeDirector’sreviewshouldbeontheagenda.HarrycommendedMuir andhisstaff for all thepositivecommentsabout thelibraryandstaff intheLunenburgIndependent Facebookgroup. ● AdjournDonnamadeamotiontoadjourn, secondedbyJana. Meetingadjournedat 8:44pm. ===PAGE 4=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT FY 24 Budget FY24 Revolving Fund revenue was $3224, an increase over previous years. Likely related to the inclusion of copy/print fees. FY24 Budget Budget Expended % Expended LIBRARY DIRECTOR SALARY 85,590$ 85,590$ 100% ASST LIBRARY DIRECTOR SALARY 59,547$ 59,546$ 100% LIBRARY STAFF SALARIES 200,079$ 200,078$ 100% BLDG REPAIRS & MTC -$ SEWERAGE DISPOSAL 820$ 820$ 100% ELECTRICITY CHARGES 18,000$ 15,491$ 86% HEATING CHARGES/NATURAL GAS 15,500$ 13,743$ 89% WATER CHARGES 866$ 866$ 100% NETWORK MAINTENANCE 250$ 239$ 96% BOOK SERVICE 3,294$ 3,294$ 100% PROGRAMS 11,000$ 10,971$ 100% CONTRACTED SERVICES 1,000$ 985$ 99% CWMARS NETWORK 19,880$ 19,880$ 100% POSTAGE 573$ 507$ 88% OFFICE SUPPLIES 23,122$ 10,787$ 47% CUSTODIAL SUPPLIES 300$ 200$ 67% LIBRARY MATERIAL 119,479$ 113,243$ 95% MILEAGE REIMBURSEMENT 2,000$ 522$ 26% TOTALS 561,300$ 536,762$ 96% ===PAGE 5=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT FY 25 Budget Staff Best SRP ever! This summer was incredibly successful at the library. Between the hot weather, hot meals, and our wonderful library staff, participation was at pre-pandemic levels, and we served more than 650 lunches to children and families. 292 child readers reading 222,000 minutes; 28 teen readers reading 71,664 minutes; 74 adult readers reading 135,315 minutes. 394 readers total, 428,977 minutes total! Closing in on half a million minutes read over the course of about 6 weeks! With school back in session, our crowds after school have not quite reached last year’s levels yet. As homework increases, I would anticipate growing numbers. Furthermore, the Boys and Girls Club were understaffed and unable to make Power Hour available until last week. Highlight: Kaitee’s presence has really eased the adjustment for new students visiting and made the return of veterans comfortable as well. We are currently housing the Plan Lunenburg town model in the center of the main hall. This display has sparked many conversations during the last month or so. I am currently trying to find a way to host the 5th public meeting at the library on Oct 5th. FY25 Budget Budget Expended % Expended Calendar Completion LIBRARY DIRECTOR SALARY 90,726$ 15,642$ 17% 21% ASST LIBRARY DIRECTOR SALARY 64,023$ 10,787$ 17% LIBRARY STAFF SALARIES 242,984$ 43,666$ 18% BLDG REPAIRS & MTC -$ -$ SEWERAGE DISPOSAL 1,000$ 317$ 32% ELECTRICITY CHARGES 22,500$ -$ 0% HEATING CHARGES/NATURAL GAS 18,500$ 178$ 1% WATER CHARGES 1,000$ 301$ 30% NETWORK MAINTENANCE 500$ 40$ 8% BOOK SERVICE 4,500$ 4,476$ 99% PROGRAMS 15,000$ 550$ 4% CONTRACTED SERVICES 2,500$ -$ 0% CWMARS NETWORK 22,630$ 22,630$ 100% POSTAGE 900$ 67$ 7% OFFICE SUPPLIES 7,000$ 206$ 3% CUSTODIAL SUPPLIES 300$ 237$ 79% LIBRARY MATERIAL 94,000$ 15,658$ 17% MILEAGE REIMBURSEMENT 4,000$ -$ 0% TOTALS 592,063$ 114,755$ 19% ===PAGE 6=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT Staff was trained in First Aid and the use of an AED by members of the Lunenburg FD on August 16. Then, staff was treated to a nice lunch before we opened. Thank you, Friends of LPL! This week’s staff meeting will include a training for our new Hoopla resource delivered by Melanie. I participated again in the Massachusetts Library Aid Association board meetings. We selected scholarship recipients on August 21st. I have been invited to participate in a Banned Books Week panel at Fitchburg State next Thursday. I have also been requested by the Interim Town Manager and Capital Planning Committee to “mentor” other department heads in preparing for this year’s presentations. I have met with the other department heads, presented the committee’s asks for presentations, discussed with Chief Gammel his approach to presenting, and have delivered a Powerpoint template and list of tips. I am working on organizing a workshop for presenters to practice and share feedback next week or the week after. User’s Council quarterly meeting will happen this week, Tuesday afternoon. Our LSTA proposal was not approved for funding. Our additional ARPA requests were also not funded. I will meet with Ellen Dorian of Main St. Bank on Monday Sept 23 to discuss proposed projects with her. We have shifted our staff meeting time to Wednesday mornings (from Tuesday mornings) and still plan to have these completed before the library opens. We also completed our FY24 department reports for the Annual Town Report at the conclusion of the year. More clear for everyone and we will submit it in February when the town prepares that report. Mentoring/skill development: Lydia and I are trialing an arrangement for her to select all books for the adult collection. She and I will work together to help her develop her selection skills even further. Joslyn is applying her film expertise (degree in film) to selecting movies and anime for the collection. Debbie is also mentoring Joslyn on as many Children’s Room tasks as possible to develop her comfort with these responsibilities. Lydia and Kaitee and collaborating on the Monthly Craft & Chill, and this opportunity has allowed Lydia to pass some programming and general library knowledge on to our newcomer. Programs Fall brings a number of new-look programs to the library. Some rebranded book discussion groups, some teen club experiences, and lots of collaboration between staff. Book Groups: LPL Kids(ages 3-5), Listeners Book Club, Teen Manga Club, In-betweeners (ages 10-13), BYOBook (drop in discussion), Angst Appreciation (adult readers of YA lit), Eagle House Readers, Baking Book Club, Brighter Days Books Club, and Tuesday Morning Book Club. Concerts continue to bring good size audiences. Kaitee and Lydia’s collaboration on a “date-night” Craft and Chill program offered a paint your partner program early in the month that was very successful bringing new faces to the library. Outreach Sept 15 Artisan market ===PAGE 7=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT Sept 25 Lunenburg Business Meet & Greet Oct 5 Lunenburg Agricultural Fair (TCP/behind the library) Building & Maintenance The new landscaper however has been weeding around the building, and the grounds look fantastic. Although there was a small mix up with some of our natives in the patio area, it prompted effective communication. Bill Tyler has been working to mulch around the building and the results are spectacular. Mini-splits were installed to serve the Community and Conference Rooms. The HVAC system continues to need regular and costly maintenance, though one technician did diagnose an issue on one roof unit that was causing the system to only achieve 50% air flow. The building has been downright chilly since. We anticipate keyless entry to be installed in all town buildings this year. We also anticipate the security camera upgrades to go out to bid by October 1. Technology I have resumed regular meetings with the IT department now that Casey has returned from parental leave. The four adult chromeboxes were replaced. The sound equipment in the Community Room has been repaired and is on its way back to the library. This should enable us to install the projector permanently from the ceiling of the room to prevent unnecessary damage and ease set up for outside groups. Our Library of Things will be moved to display opposite the main desk and will hopefully get even more attention there. ===PAGE 8=== SEPTEMBER 2024 Youth Services Area Trustee Report JULY/AUGUST STATS: ACTIVITY NUMBER / PARTICIPANTS FOOD EXPLORERS 1 21 CRAFTY KIDS CLUB- TRAVEL BUSY BAGS 1 34 CRAFTY KIDS CLUB- BALLOON CARS 1 40 CRAFTY KIDS CLUB- NOTRE DAME-STAINED GLASS WINDOWS 1 50 CRAFTY KIDS CLUB- RAINBOW BUBBLE SNAKES 1 45 CULTURAL COOKING WITH KIDS 5 55 LEGO BUCKET CHALLENGE 5 125 ANIMAL ADVENTURES 1 44 POOP MUSEUM VISIT 1 72 SRP FINALE EVENT- MINI GOLF AND VIDEO GAME NIGHT 1 75 ICE CREAM SOCIAL 1 79 SEWING 101- BOOK BAGS 1 20 LIBRARY SUMMER OLYMPICS 1 40 SRP STATS FOR CHILDREN: Beanstack: 63 readers 1,280 hours/76,828 minutes ===PAGE 9=== In-Person: 229 readers 2,420 hours/145,172 minutes Total: 292 readers 222,000 minutes/3,700 hours HIGHLIGHTS FOR JULY & AUGUST: • Our Cultural Cooking Events were a big hit! The kids prepared food from Hawaii (Spam Sushi), France (crepes), Japan (Ramen bowls), Texas (fFrito Pie), and Puerto Rico (Pina Coladas- without the rum of course!) We were able to have community involvement for 3 of these events as we learned about recipes from France, Puerto Rico and Hawaii! • Animal Adventures stopped by with a wide variety of animals to show the kids: Alligator, Snake, Chinchilla, Ferret, Hedgehog, Rats, Bunnies, Turtles Tortoises, and Frogs, Geckos, Bearded Dragons, Tegus, Spiny Tailed Lizards, and a Blue Tongue Skink! Kids and animals are always successful programs and the group from Animal Adventures does a great job of entertaining and educating participants. • Poop Museum- Wow, this was a very popular program! Soooo much information about animals and their poop techniques... the kids were enthralled, and the parents were aghast- good times for all! • SUMMER OLYMPICS AT THE LIBRARY- 40 kids and families too part in this fun event. The kids could participate in 5 different events from Javelin Throwing to Long Jumping. Lots of enthusiastic Olympians at this event! • SRP FINALE EVENT- 75 kids and families came to the library for a summer reading program finale they won't soon forget! One Up Games set up a 9-holes mini golf (inside the library) along with a variety of video games on different consoles. For the last hour after the library closed they turned on LED lights to play mini golf in the dark! • SRP ICE CREAM SOCIAL- We provided the ice cream and everyone brought their favorite topping for this fun event. One of the highlights, besides the ice cream, was a visit from Officer McNamara and Hank- always great to see these two! UPCOMING EVENTS FOR SEPTEMBER : Fall story times and events return this month- • September 9-30th: Little Listeners Storytime for 0-3's • September 11-25th- Preschool Story Time for 4’s & 5’s • September 12th- LPL Kids Book Club • September 5th- In-Betweeners Book Club • September 3rd- Kids Comic Club Book Kits available • September 9th- Magic Tree House Book Club Kits available • September 24th- Legos at the Library • September 28th- Sensory Story Time with Miss Pam Debbie Laffond, Children’s Services Librarian Joslyn Davis, Library Assistant, Children’s Area ===PAGE 10=== ===PAGE 11=== Trustee Report Adult Services Department September 2024 Summer Reading 2024 was a major success for the adult services department. We had 74 readers log 135,315 minutes and enter 309 tickets into prizes on Beanstack. This was a substantial increase from previous years, which is incredibly encouraging for sustainable growth in the coming years. A few outstanding programs we hosted this summer include: ➢ A nature themed talk about animals who can be seen on Tanzanian Safari by The Joys of Nature was held June 24th and attended by 11 patrons of various ages. ➢ 22 crafty attendees made beaded dream tree sculptures at our craft night program on July 24th ➢ The summer puzzle swap had 60 people exchange 400 tickets for new to them puzzles from the 550 puzzles that were donated prior to August 17th making this puzzle swap our best attended summer swap event since starting the program! ➢ A Caribbean steelpan player entertained 21 patrons on August 19th as part of our monthly music series programs to great acclaim and rave reviews. ➢ Finishing out the summer, Kaitee and I hosted our first Friday evening craft & chill program on August 30th for pairs of participants to paint their partners while snacking on charcuterie selections and sipping on a fruit juice mocktail. We had 17 people join us for this first event; many of whom fit in the difficult to reach "new adult” age bracket of 20–40-year-olds. This will be a monthly program that we hope to grow over time. Looking ahead, here are the September events at the library: ➢ The monthly music series presents the Alex Minasian Jazz Trio on Monday September 9th ➢ A September puzzle race for teams of four to complete a 500-piece puzzle the fastest will be on Monday September 16th ➢ Greg Burns from Oak Tree Forge will be onsite for a forging demonstration on Wednesday September 18th ➢ Patrons will learn about the history and music of the street organ with Tony Gangi on Wednesday September 25th ➢ The September meeting for the Friday night craft & chill group will be on September 27th for patrons to make fermented salsa, snack on chips and dips, and sip on virgin margarita mocktails ➢ We are also participating in Monday evening zoom author talks for the month of September, hosted by the Ashland Public Library ➢ Book clubs continue to be successful with 9-13 people attending the 100 Books Bucket List meetings on the first Tuesday morning or the Brighter Days meetings on the second Wednesday evening. The baking book club will be moving to the library community room every first Wednesday evening starting October 2nd Respectfully submitted, Lydia Gravell ======================================================================================== DOCUMENT : 2024-10-17-agenda-6823.txt BOARD : library-board-of-trustees DATE : 2024-10-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-10-17-agenda-6823.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10172024-6823 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of October 17, 2024 AGENDA Lunenburg Public Library Board of Trustees Thursday October 17, 2024 6:45 p.m. Lunenburg Public Library • Public Comment • Agenda Items · Approval of Minutes of Sept 26 · Director’s Report • FY 2025 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Open Board Position Update · ARPA Update · Library Invested Funds Update · Director’s Review Discussion · Friends Update • Board Comment • Other • Adjourn