# library-board-of-trustees — 5 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2024-10-17-minutes-6823.txt BOARD : library-board-of-trustees DATE : 2024-10-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-10-17-minutes-6823.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10172024-6823 ======================================================================================== ===PAGE 1=== Lunenburg Public LibraryTrustees of Lunenburg Public Library, Meeting Minutes October 17, 2024Attending: Harry Kubetz, Dick Mailloux, Donna Saiia, Laura Boussom, Maia Wentrup,Jana-Lee Balish, Muir Haman – Director LPLThe LPLBT meeting was called to order at 6:50 p.m. by Chairperson Harry Kubetz.Public Comment●No public comment.Agenda Items●Approval of Minutes○Dick made a motion to accept the minutes of September 26, 2024 as amended, seconded by Donna. The motionpassed unanimously.●Director’s Report○FY2025 Budget UpdateThe fiscal year calendar is 29% complete and the budget is 26% expended.Water charges have increased this year. Dick said this is due to an increase in the water usage rate and asurcharge for the Mass Ave work.Heating is still low. The town asked the DPW to look into the distribution of solar credits across departments. Thismay be why the heating expense has been so low.○Staff UpdateKatie has been superb at managing teen behavior and setting boundaries. She has also been donating books tothe Boston Public Library for their partnership with the MA Dept of Youth Services. The books are usually given toincarcerated youth. These books come from deselections from the library and donations from the public.Debbie and Katie are partnering to work more closely with homeschooling groups in the area. It has been a goalof the library to have events and regular programming targeting this demographic. Fathom Reads, a multilingualreading platform, was added last fall with homeschoolers in mind.Melanie delivered training for the staff about Hoopla, our new ebook platform.Muir participated in a Banned Books Week panel at Fitchburg State University on Sept. 26. The attendees weremostly academics.Muir continues to mentor other department heads in preparing for this year’s capital presentations.Muir has agreed to help the Council on Aging as a member of their Director Search Committee.Muir started working on a grant application with Main Street Bank. They issue grants quarterly.○Programs UpdateCraft and Chill was successful again this month, bringing in 13 attendees from a different demographic than weusually see at the library.The library hosted the Nashoba Board of Health Flu Clinic in October.Muir is exploring a community meal program with a few potential partners.Muir is working at transforming what used to be the 5th grade visits to the library into outreach at the school duringtheir library periods. These visits could include book discussions. Maia suggested a short story discussion.The Small Works Exhibit will be held again this year, starting Nov. 16. Items should be no larger than 11”x11”,and priced under $100. ===PAGE 2=== ○T echnology UpdateThe security camera quote has been revised and the order should be placed soon. The quote is for 12 camerasand cabling for a total of $30K, and is funded by the Capital Plan.We are still waiting for Deep Freeze licenses for our newest public access computers. Deep Freeze prevents thepublic from making changes to the settings of the devices. Suzor IT has ordered the licenses.Casey of Suzor IT is being replaced by Walt.○Building & Maintenance UpdateThe town's inspection of the building occurred this week, with no major issues. We need to continue to make surethe utility closet entrance is not blocked by the boxes stored nearby. The fire department needs access to thatcloset in case of an emergency.●Open Board Position Update○Notification of the open position has been submitted to the town.●ARPA Update○Power washing of the exterior of the building has started, in preparation for painting. There will be money left over fromthis project and the extra will be put towards the renovation of the Teen Room and the rehab of the Proctor MemorialGarden.○Lakeview Landscaping is working on repairing the water feature in the Proctor Memorial Garden.○Walkthroughs for the Teen Room renovation bids have started.●Library Invested Funds Update○Invested funds are at $101,063.●Director’s Review Discussion○Reviews are due to Harry by November’s Trustee meeting.●Friends Update○Nicole Groskreutz of Edward Jones attended the Friends meeting to review their portfolio.○The Friends earned a 9.52% return on their investments this past year.○The Book & Bake sale will be held Friday, November 1 and Saturday, November 2.○The Friends will be setting up a hot chocolate bar as a fundraiser at the Artisan Market and Holiday concert onSunday, December 8.●Board Comments○None●Adjourn○A motion to adjourn was made by Dick and seconded by Donna. Meeting was adjourned at 8:21 p.m.●Attached Documents○October 2024 Director’s Report○October 2024 Youth Services Area Report○Summer/Early Fall Young Adult Services Report○October 2024 Adult Services Department Report ===PAGE 3=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT FY25 Budget Update Staff Update Kaitee continues to be a superb influence on the teen space. She is active in managing all teen behavior in the library and welcomes new faces while also setting appropriate boundaries. Kaitee has also been donating books to BPL for their partnership with MA Dept of Youth Services. These books are usually delivered to incarcerated youth Debbie and Kaitee are partnering to work more closely with homeschooling groups in the area. These groups and families have been high on our priority list the last few years, and it should be helpful to have specific events targeting this demographic to help build expectations and offer a regular programming event. The Master Plan Steering committee hopes to host their next meeting around the model, in early December. Melanie has delivered training sessions for staff about our new ebook (and more!) platform, Hoopla. Usage has started strong with some quick adoption. I participated in a Banned Books Week panel at Fitchburg State Sept 26. The project to “mentor” other department heads in preparing for this year’s capital presentations gone smoothly. I hosted a workshop for presenters to practice and share feedback Monday, Sept 30th, with four in attendance. I have also agreed to help the COA as part of their director search committee. Sue Doherty will retire at the end of December. FY25 Budget Budget Expended % Expended Calendar Completion LIBRARY DIRECTOR SALARY 90,726$ 22,595$ 25% 29% ASST LIBRARY DIRECTOR SALARY 64,023$ 15,448$ 24% LIBRARY STAFF SALARIES 242,984$ 61,906$ 25% BLDG REPAIRS & MTC -$ -$ SEWERAGE DISPOSAL 1,000$ 317$ 32% ELECTRICITY CHARGES 22,500$ 2,725$ 12% HEATING CHARGES/NATURAL GAS 18,500$ 226$ 1% WATER CHARGES 1,000$ 577$ 58% NETWORK MAINTENANCE 500$ 60$ 12% BOOK SERVICE 4,500$ 4,476$ 99% PROGRAMS 15,000$ 1,131$ 8% CONTRACTED SERVICES 2,500$ 121$ 5% CWMARS NETWORK 22,630$ 22,630$ 100% POSTAGE 900$ 67$ 7% OFFICE SUPPLIES 7,000$ 1,532$ 22% CUSTODIAL SUPPLIES 300$ 237$ 79% LIBRARY MATERIAL 94,000$ 17,197$ 18% MILEAGE REIMBURSEMENT 4,000$ -$ 0% TOTALS 592,063$ 151,244$ 26% ===PAGE 4=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT I have begun work on our grant application with Main Street Bank. This is a two step process with an initial expression of interest and then a more detailed application. Programs Craft and chill, the collaboration between Lydia and Kaitee, was successful again this month with 13 attendees! We hosted a flu clinic in early October. 35 attended the blacksmith demo, which was entertaining and informative. 33 attended last month’s concert. Storytime attendance has been high to kick off the school year, and there have been many new faces so far. Teen video game night started back up, and a half dozen attended. There was some competition this month, with a football game and a soccer practice that went late. The teen advisory board will continue to assist Kaitee with sponsoring and organizing events each month, but this group has been very constructive and enthusiastic. Coming up: The weight strengthening series returns for a fall session. The next concert is the Baseball Show with Howie Newman Oct 16. Kaitee and Lydia are offering an adult D&D series that has garnered a number of registrations. We will have a cookie decorating program for Halloween for teens on Oct 17. This Tuesday we also offered an intro to sewing class for ages 6-12, highlighting our Library of Things sewing machine. Outreach We are currently working to evolve the 5th grade visits into outreach at the schools. The Artisan Market has concluded for the season. We visited three times, with two drop in craft offerings and about a dozen interactions in addition each time. We are planning to participate in the vendor fair organized by the Agricultural Commission in January. We are also working on a community meal, and finding events/gatherings to attend at Arrive Lunenburg and Tri-Town Apartments. Building & Maintenance Our teen room renovation has gone out to bid. Our painting/exterior maintenance has been awarded, with work to start soon. Lakeview is working on repairing our Proctor Memorial Garden water feature as I write the report, and they should be done with that by Thursday. Building inspection occurred this week, with no major issues. We need to continue to keep an eye on the utility closet entrance and the boxes we store nearby. Technology We have revised the security camera quote several times, and I hope that the order will go in now, so that we can install this new equipment funded by the Capital Plan. This project is my top priority for IT. We are still waiting for Deep Freeze licenses for our newest public access computers. Microsoft Office licenses have been received for those devices. Suzor IT ordered the Deep Freeze licenses, library staff ordered the Microsoft licenses. Ryan and Kyle (techs) have been responsive in helping us with minor issues around the library, but procurement continues to be a challenge for Suzor IT. ===PAGE 5=== OCTOBER 2024 Youth Services Area Trustee Report SEPTEMBER STATS: ACTIVITY NUMBER / PARTICIPANTS LITTLE LISTENERS STORYTIME 4 146 PRESCHOOL STORYTIME 3 63 MAGIC TREE HOUSE BOOK CLUB KITS 1 3 KIDS COMIC CLUB KITS 1 15 LEGOS AT THE LIBRARY 1 12 SENSORY STORY TIME WITH MISS PAM 1 20 HIGHLIGHTS FOR SEPTEMBER: Fall story times returned this month and our patrons are eager to attend these weekly gatherings! We have a lovely group of infants and toddlers accompanied by caregivers who are really invested in giving their child a positive, happy story time experience. I am really enjoying working with this group of kids who are developmental similar- that doesn’t happen very often! Joslyn and I are doing our book kits again this year. Mine. For 1st and 2nd graders, is based on the Magic Tree House series and Joslyn is doing a graphic novel book kit. All the Comic Kids Book Kits are going out, the Magic Tree House kits are a little slower to catch on. Pam Wockenfuss presented a wonderful sensory story time for kids this month. She shared the story Goodnight, Construction Site and then each child was given a plastic sensory bin (shoe box size) with “sand”, a couple of construction vehicles, some building blocks, small construction signs and more! The bins were theirs to keep-It was amazing! She included families in the event and talked with them about the value of providing sensory experiences for children. I definitely want to have Pam come back for more of these programs! UPCOMING EVENTS FOR OCTOBER: • October 7-28th: Little Listeners Storytime for 0-3's • October 2-30th - Preschool Story Time for 4’s & 5’s • October 3rd- LPL Kids Book Club • October 3rd- In-Betweeners Book Club • October 5th- Lunenburg Agricultural Fair • October 1st- Magic Tree House Book Club and Kids Comic Club Kits available • October 15th- Sewing 101- Halloween Treat Bags • October 17th- Cookie Decorating with Miss Madeline ===PAGE 6=== • October 22nd- Legos at the Library • October 21st- Halloween Movie Night with Miss Joslyn • October 28th- Annual Halloween Parade • October 28th- Drop-In Craft with Miss Joslyn Debbie Laffond, Children’s Services Librarian Joslyn Davis, Library Assistant, Children’s Area Amazing artwork by the preschool story timers! ===PAGE 7=== This is really an October event but i wanted to show you what a fantastic job these kids- who range in age from 6-10- did! ===PAGE 8=== Kaitee Himmelberger Young Adult Services Summer/Early Fall Summary Summer Summary - Summer Reading: 57 teen readers who logged a combined 81,968 minutes of reading. (2023 saw 41 teen readers with 71664 minutes logged) - Shapiro Group visits were a success! The kids and staff all got library cards and had a great time doing crafts, using the computers and games in the teen room, discovering new books, and generally socializing in the library. The Shapiro Group director and I have agreed to continue this partnership next summer as well. Fall Summary - Back to school: Influx of new and old faces in the afternoons with the teens returning to hang out after school. So far, no serious issues with behavior - Teen Video Game nights returned in October. Will continue for the rest of the school year. - Partnering with Hannaford in Lunenburg to offer virtual cooking classes again in October and November. Currently have 6 registrations. - October reading challenge currently ongoing with 2 readers participating - New Book clubs: o The In-Betweeners Book Club: for ages 10-13, switches off between middle grade and YA reads month to month. o Teen “BYOB” book club: for ages 13 – 18, Bring Your Own Book, gives teens a chance to meet with other readers and discuss what they are currently reading without the pressure of assigned reading. Other news/updates - Teen Advisory Board (TAB) o TAB group is still going strong! They have planned a few events for teens, including the successful Sushi making program. Continuing to grow this group. - Donated ~100 books from weeding and storage to Boston Public Library for their partnership with the Mass. Department of Youth Services to get books to incarcerated youths. ===PAGE 9=== - Working with Debbie to offer homeschool families opportunities for daytime meetups and craft programs each month. The meetups will consist of unstructured social time mainly in the community room and the teen and children’s rooms. Debbie and I will trade off each month for the craft programs. Expecting a lot of turn out for these programs. ===PAGE 10=== Trustee Report Adult Services Department October 2024 Fall is in full swing, and we are busy here at the library! A few outstanding programs we hosted this September include: ➢ The Alex Minasian Jazz Trio performed in our main hall on Monday September 9th as part of our monthly music series. We had 33 people join us for a beautiful evening of jazz in the library. ➢ On Monday September 16th we held a puzzle race where three teams of four were in competition to complete a 500-piece puzzle the fastest. Everyone enjoyed it and we will be hosting another puzzle race in December. ➢ One of our most exciting events for the fall, was an outdoor onsite visit from Greg Burns of Oak Tree Forge for a forging demonstration on Wednesday September 18th. It was fantastic to see 35 people of all ages here to watch and ask questions of our local blacksmith. ➢ 16 patrons learned about the history and music of the street organ with Tony Gangi on Wednesday September 25th. Some even got to try the street organ themselves and practiced playing songs for the crowd! ➢ The September meeting for the Friday night craft & chill group on September 27th was a big hit with 13 people making and sharing different salsa recipes and sipping on virgin margarita mocktails. We continue to hit our target demographic of 18–40-year-olds in this program and got some interesting feedback from patrons that they prefer our Lunenburg events to other local libraries, so it’s encouraging to hear! Looking ahead, here are the October events at the library: ➢ The autumn session of our weight strengthening series with Niki Holtzman starts Tuesday October 15th, skipping a week in October, but running six weeks to end on November 26th. ➢ Starting the same day, a new Adult Dungeons and Dragon campaign will kick-off on Tuesday October 15th as well. The campaign will run 10 weeks to end on December 17th. ➢ Our monthly music series concert will be held on Wednesday October 16th with a visit from Howie Newman for a baseball themed music/comedy show that is sure to entertain. ➢ On Saturday October 19th, Portsmouth NH native Jeremy D’Entremont will visit to give a presentation on haunted lighthouses of New England – just in time for spooky season to start! ➢ Carrying forward the Halloween feelings, the library will also host the curator of the Edward Gorey House in Yarmouth on Wednesday October 23rd for a talk about Edward Gorey’s life and his influence as “Mr. Sinister Cozy” in the literary world. ➢ Wrapping up October will be our Craft & Chill night on Friday October 25th where we will make mug cozies and sip on warm mulled apple cider. ➢ We are also hosting our usual book clubs on the first Tuesday morning and second Wednesday evening, the baking book club on the first Wednesday evening, Community Supported Meditation groups every other Tuesday evening, Community Chat & Color every other Thursday morning, and our stitchcraft knitting/crochet group every Tuesday afternoon. Respectfully submitted, Lydia Paolilli ======================================================================================== DOCUMENT : 2024-11-21-agenda-6880.txt BOARD : library-board-of-trustees DATE : 2024-11-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-11-21-agenda-6880.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11212024-6880 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of November 21, 2024 AGENDA Lunenburg Public Library Board of Trustees Thursday November 21, 2024 6:45 p.m. Lunenburg Public Library • Public Comment • Agenda Items · Approval of Minutes of October 17 · Director’s Report • FY 2025 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Open Board Position Update · ARPA Update · Library Invested Funds Update · Director’s Review Discussion · Friends Update • Board Comment • Other • Adjourn ======================================================================================== DOCUMENT : 2024-11-21-minutes-6880.txt BOARD : library-board-of-trustees DATE : 2024-11-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-11-21-minutes-6880.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11212024-6880 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT FY25 Budget Update Staff Update User’s Council was this week. COA Director interviews conflicted, so Stacy Schuttler, Director of Townsend PL acted as my proxy. We voted on the new privacy policy that the Bylaws Committee worked on, and the Fy25 CWMARS budget amendment and FY26 CWMARS budgets and assessments. I actually anticipate our assessment to decrease for FY26, even with our increase in membership fee as full member. This is due to our adding speed to our internet line and a corresponding increase in discount applied to our line cost. I have been having conversations with staff about their individual goals for development and will be adding details to our staffing plan. Lydia and I have been developing some efficiency changes with our processes. We have discussed scheduling, and have been focusing on succession-type planning for our Children’s Room staff. We plan to host a Salvation Army Angel Tree that has in years past been located at Town Hall. We will also be partnering with the Food Pantry to put out a dropbox through the holiday season. Interim Town Manager did thank me for helping on the changes to Capital Plan Committee presentations this fall. The LSTA grant program this year has been delayed with changes. I will be attending a virtual information session on these changes Thursday morning, and will plan to apply again for a civics hub grant this year. FY25 Budget Budget Expended % Expended Calendar Completion LIBRARY DIRECTOR SALARY 90,726$ 33,023$ 36% 39% ASST LIBRARY DIRECTOR SALARY 64,023$ 22,797$ 36% LIBRARY STAFF SALARIES 242,984$ 90,627$ 37% BLDG REPAIRS & MTC -$ -$ SEWERAGE DISPOSAL 1,000$ 317$ 32% ELECTRICITY CHARGES 22,500$ 4,587$ 20% HEATING CHARGES/NATURAL GAS 18,500$ 912$ 5% WATER CHARGES 1,000$ 577$ 58% NETWORK MAINTENANCE 500$ 80$ 16% BOOK SERVICE 4,500$ 4,476$ 99% PROGRAMS 15,000$ 2,702$ 18% CONTRACTED SERVICES 2,500$ 659$ 26% CWMARS NETWORK 22,630$ 22,630$ 100% POSTAGE 900$ 67$ 7% OFFICE SUPPLIES 7,000$ 2,381$ 34% CUSTODIAL SUPPLIES 300$ 237$ 79% LIBRARY MATERIAL 94,000$ 18,676$ 20% MILEAGE REIMBURSEMENT 4,000$ -$ 0% TOTALS 592,063$ 204,747$ 35% ===PAGE 5=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT I reached out to one individual, who I have spoken to in the past, about joining the Board. He is available, interested and has completed the talent bank form. Programs Our Small Works @ LPL 2024 exhibit is installed and features really impressive local artists. Our opening reception drew almost 30 people on Saturday afternoon. Generously priced artwork will hopefully lead to many sales. Our puzzle swap continues to be popular, drawing 45 people this month. That is a slight drop off, but I have no doubt, we have established a strong tradition that will continue to be beneficial. D&D and our weight strengthening series have been successful, with quality experiences even though attendance numbers are relatively small. Curated experiences also continue to be successful, like our book in a bag series for kids, book discussion groups, our tween cooking series with Hannaford. Our weekly stitchcraft group continues to draw about 10 people, and we were surprised with the response to our intro to sewing for adults program, which seems like it will turn into a regular sewing and socializing session. Coming up: 30 vendors are signed up for the holiday fair on Dec 8, and our holiday concert promises a lovely experience later that day. Outreach Our current focus is to initiate a partnership with the Primary school with a holiday book exchange and library card signup program. Debbie and I are working on finalizing the details. Melanie and I are also working ondeveloping a community meal, and finding events/gatherings to attend at Arrive Lunenburg and Tri-Town Apartments. Building & Maintenance Our teen room renovation bids have come in under budget. The winning bid is $107,000, which give us room for contingencies. Our painting project finished well under budget as well, around $35,000. The Proctor Memorial Garden ARPA funds repaired the water feature and we ran it for several weeks before packing up the pump for the winter so that it would not be damaged. Technology We have updated our licensing for wireless access points (Through CWMARS). We will need to replace those devices next year. Security camera upgrades look to be about to happen, though Suzor IT has requested a meeting Thursday afternoon to discuss. ===PAGE 6=== NOVEMBER 2024 Youth Services Area Trustee Report SEPTEMBER STATS: ACTIVITY NUMBER / PARTICIPANTS LITTLE LISTENERS STORYTIME 2 40/40 LPL STORYTIME PARADE 1 50/25 PRESCHOOL STORY TIME 5 91/41 MAGIC TREE HOUSE BOOK CLUB KITS 1 7 KIDS COMIC CLUB KITS 1 15 LEGOS AT THE LIBRARY 1 5/3 SEWING 101- HALLOWEEN TREAT BAGS 1 13/6 COOKIE DECORATING WITH MISS MADELINE 2 25/5 HIGHLIGHTS FOR OCTOBER: Sewing 101- Kaitie and I partnered to help the kids make Halloween treat bags with our library sewing machines. This is the second sewing program that we have hosted and it's amazing to see the progress the kids are making already in becoming successful and confident with their sewing! COOKIE DECORATING WITH MISS MADELINE- Local baker Madeline Burak presented a cookie decorating program for us at the library. She brought in all the supplies for the kids to make a decorated cookie or two using edible paint. As you can imagine, the kids loved it! Madeline also generously donated all her time, talents and supplies! No charge for this awesome program! LPL STORY TIME PARADE- This annual event is a huge crowd pleaser! We had approximately 75 kids and families in our parade as we walked around town on a beautiful October day. The people that we stopped by to see were so excited and welcoming to the children- small towns are the best! We had a police escort again this year which made it so much easier- and safer- to get around on some of our busier streets. UPCOMING EVENTS FOR NOVEMBER: • November 4-18th : Little Listeners Storytime for 0-3's • November 6-20th - Preschool Story Time for 4’s & 5’s • November 7th - LPL Kids Book Club • November 7th - In-Betweeners Book Club ===PAGE 7=== • November 4th – Homeschoolers Meet-Up • November 1st- Magic Tree House Book Club and Kids Comic Club Kits available • November 18th – Drop-In Craft with Miss Joslyn • November 18th- Homeschoolers Craft Hour • November 19th- Legos at the Library Debbie Laffond, Children’s Services Librarian Joslyn Davis, Library Assistant, Children’s Area Halloween Treat Bag HALLOWEEN PARADE: ===PAGE 8=== OUR INIMITABLE LIBRARY STAFF! JUST IN CASE YOU MISSED SEEING THIS... ===PAGE 9=== Kaitlyn Himmelberger Young Adult Services November 2024 November Summary - Programs o Virtual cooking classes with Hannafords ▪ Held four classes over 8 weeks. Consistently had 5 – 6 participants. Will try to host this event again in the spring o Teen Craft Club, Nov. 6 (4 participants) o Teen Video game night (6 participants) o Homeschool Family events ▪ Twice a month we will now host events for homeschool families. Social hour on the first Monday of the month and a craft on the third Monday of the month. We had over 20 people for both events this month o Graphic Novel workshop, Nov. 14 (6 participants) Other news/updates - Teen Advisory Board Updates o TAB came up with the idea of take & make craft kits to pass out over the winter. They have also come up with several craft program ideas that are scheduled over the next three months. - Collection Development o Adding a parenting teens section for parents in the teen room. Books will focus on a range of topics such as teen brain development, parenting with screens/smart phones, understanding teen behavior etc. ===PAGE 10=== Trustee Report Adult Services Department November 2024 A few outstanding programs we hosted this October include: ➢ The autumn session of our weight strengthening series with Niki Holtzman started Tuesday October 15th with 10 people in attendance. This year’s fall session has lower attendance than anticipated, but the participants are grateful for the classes and getting a lot from them. ➢ A new Adult Dungeons and Dragon campaign kicked off that day as well. So far, we have 6 people playing through a campaign that will run for 10 weeks to end on December 17th. ➢ Our October monthly music series concert was held on Wednesday October 16th with a visit from Howie Newman for a baseball themed music/comedy show that 13 people attended. ➢ On Saturday October 19th, historian Jeremy D’Entremont gave a presentation on haunted lighthouses to 17 people who braved the library despite the homecoming parade! ➢ Carrying forward the Halloween feelings, the library hosted the curator of the Edward Gorey House on Wednesday October 23rd for a talk about Edward Gorey’s life and his influence as “Mr. Sinister Cozy” in the literary world. There were 17 people in attendance for this program as well. ➢ Wrapping up October was our Craft & Chill night on Friday October 25th where 14 patrons sewed their own mug cozies and sipped on warm mulled apple cider. ➢ Our book clubs maintain popularity with continued strong attendance, but the most rewarding aspect of our meetings are the discussions we have each month. Not always related to the book we read; the discussions carry deep meaningful themes that connect our members to each other and lend support when needed. This is one area where we can confidently state we have built a community in our library. Looking ahead, here are the November events at the library: ➢ On Thursday November 7th we are running a Sewing 101: Sewing Machines Demystified workshop for attendees to bring their own machines and learn how to use them. ➢ Our fall puzzle swap will be held on Saturday November 9th. ➢ Leominster native Ronny LeBlanc will return for a paranormal hotspots program on Tuesday November 12th. ➢ Editing and writing experts are hosting a memoir writing workshop on Saturday November 16th ➢ The November installment of the monthly music series will be held on Wednesday November 20th with a visit from Misty Blues frontwoman Gina Coleman and a keyboard accompanist. ➢ Ending the month will be the afterhours Craft & Chill program with Kaitee, where we will be making veggie sushi rolls on Friday November 22nd Respectfully submitted, Lydia Paolilli ======================================================================================== DOCUMENT : 2024-12-12-agenda-6914.txt BOARD : library-board-of-trustees DATE : 2024-12-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-12-12-agenda-6914.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12122024-6914 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of December 12, 2024 AGENDA Lunenburg Public Library Board of Trustees Thursday December 12, 2024 6:45 p.m. Lunenburg Public Library • Public Comment • Agenda Items · David Niose Interview · Approval of Minutes of November 21, 2024 · Director’s Report • FY 2025 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · ARPA Update · Library Invested Funds Update · Director’s Review Discussion & Approval · Friends Update • Board Comment • Other • Adjourn ======================================================================================== DOCUMENT : 2024-12-12-minutes-6914.txt BOARD : library-board-of-trustees DATE : 2024-12-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2024-12-12-minutes-6914.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12122024-6914 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT FY25 Budget Update Staff Update We submitted our Letter of Intent for LSTA grants this year. We plan to apply for a civics hub grant, with a revised and distilled version of last year’s grant. Building on her long experience with cataloging and technical services, we will be making Marabeth a “Records Manager” for our Evergreen catalog. This status will allow her to create original cataloging records for items not already in our network. Our Angel Tree was very successful this year. Several dozen children will receive gifts because of the connections made at the library. Our Food Pantry dropbox has been busy, too. Many donations to the pantry were made by vendors at the Artisan Fair, too. Most of the staff and their partners gather for our first holiday party in a number of years. It was a festive night and nice to see our professional and dedicated staff in a more relaxed environment. I am planning to bring a staff-wide training session to the library in the next month or so to refresh and support developing our performance in high stress situations and when dealing with unhoused populations. Lydia and I continue to strategize staff development and cross-training. Programs The Holiday Artisan Fair was a smashing success. The library transformed into what seemed like an entirely different, but no less magical, space with about 30 vendors, Hot Chocolate sales, and FY25 Budget Budget Expended % Expended Calendar Completion LIBRARY DIRECTOR SALARY 90,726$ 36,499$ 40% 44% ASST LIBRARY DIRECTOR SALARY 64,023$ 25,225$ 39% LIBRARY STAFF SALARIES 242,984$ 99,800$ 41% BLDG REPAIRS & MTC -$ -$ SEWERAGE DISPOSAL 1,000$ 317$ 32% ELECTRICITY CHARGES 22,500$ 4,587$ 20% HEATING CHARGES/NATURAL GAS 18,500$ 1,422$ 8% WATER CHARGES 1,000$ 577$ 58% NETWORK MAINTENANCE 500$ 100$ 20% BOOK SERVICE 4,500$ 4,476$ 99% PROGRAMS 15,000$ 2,702$ 18% CONTRACTED SERVICES 2,500$ 659$ 26% CWMARS NETWORK 22,630$ 22,630$ 100% POSTAGE 900$ 67$ 7% OFFICE SUPPLIES 7,000$ 2,591$ 37% CUSTODIAL SUPPLIES 300$ 237$ 79% LIBRARY MATERIAL 94,000$ 18,676$ 20% MILEAGE REIMBURSEMENT 4,000$ -$ 0% TOTALS 592,063$ 220,563$ 37% ===PAGE 4=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT pictures with Santa. Then, later that day, more than 60 people attended the Holiday concert. I hope this turns into a new winter tradition for us! December 5th’s tree lighting led to excellent turn out to our library craft program with nearly 70 attendees. The TAB group made their takehome kits together on November 30. It has been a busy and festive season! Coming up: Wednesday of this week will be our next sessions of Sewing 101 for kids and our second to last meeting for the Adult D&D campaign. Gingerbread houses for families on the 14th. And the holiday Puzzle Race on the 17th! Sandwiching the two days we will be closed for Christmas, we have a Holiday Music Bingo event on Monday the 23rd, and a Lunch and a Movie event on the 26th! Jason Graham will be bringing back the popular music clinic starting January 4th. Outreach We plan to work together with the Lunenburg Primary School to support their First Annual Book Swap. Although we will not end up hosting the event, librarians will be in attendance, and we will have a library card scavenger hunt for families to encourage visits to the library. The schools have sent home library card applications and will return those completed forms to us, so that we can have cards ready to pick for those students between Dec 23 and Jan 10. When they pick that card up, we will have a scavenger hunt to earn a special sticker for their library card. Building & Maintenance About $12,000 of furniture has been approved for purchase with ARPA funds by the Select Board. Those orders will be in before December 17th. Chris and I have also tracked down flooring for the Story/Craft Room as part of the renovation. This flooring will support the BEAM projector system, so that we don’t need a separate mat, while also replacing the tired tiles in that space. Technology I have penciled in the security camera upgrades for January. The work is contingent on the devices and equipment arriving on time. All of our public access computers are fully licensed and have been working smoothly. ===PAGE 5=== DECEMBER 2024 Children's Services Trustee Report NOVEMBER STATS: ACTIVITY NUMBER / PARTICIPANTS LITTLE LISTENERS STORYTIME 2 48/41 PRESCHOOL STORY TIME 3 53/29 MAGIC TREE HOUSE BOOK CLUB KITS 1 9 KIDS COMIC CLUB KITS 1 15 LEGOS AT THE LIBRARY 1 12/6 HOMESCHOOLERS MEET-UP 1 13/9 HOMESCHOOLERS CRAFT 1 22 DROP-IN CRAFT WITH MISS JOSLYN 1 41 HIGHLIGHTS FOR NOVEMBER: Homeschoolers Meet-Up and Craft Hour: Both of these events were well attended and much appreciated by kids and families of our local homeschooling groups. The meet-up was held in the Wallace Room- we had tables set up for board games and coloring. We had Lego out for their use as well. The kids had a great time hanging out with each other in our warm, inviting library space. The grown-ups were so appreciative that we had set this up for them! They explained how important this type of social activity, and meeting space, was to them as a group, especially with the upcoming colder weather. The craft activity was to have the kids make homemade cranberry sauce. They measured ingredients by following a recipe, peeled apples, and stirred and measured out the final product. The sauce was delicious, and the kids had a great time doing this together. Lego Night: ===PAGE 6=== We had a great turn-out for this event in November! 18 people met in the Story/craft room to build with our Legos. Many opted to do the monthly challenge- Build a Lego Maze- with amazing results! Drop-In Craft: Over 40 people met in the Story/Craft Room for our November Drop-In Craft and made adorable wood slice turkeys to celebrate Thanksgiving! UPCOMING EVENTS FOR DECEMBER: • December 1st- Magic Tree House Book Club and Kids Comic Club Kits available • December 2-16th- Little Listeners Storytime for 0-3's • December 4-18th - Preschool Story Time for 4’s & 5’s • December 5th - LPL Kids Book Club • December 5th - In-Betweeners Book Club • December 5th –Family Craft Night • December 10th – Sewing 101- 2 sessions • December 14th- Family Gingerbread House Building • December 16th – Drop-In Craft with Miss Joslyn • December 18th- Homeschoolers Craft Hour • December 19th- Polar Express Story Time Event • December 23rd- Family Story Time • December 26th- Lunch and a Movie • December 31st Lego Challenge Day at the Library Debbie Laffond, Children’s Services Librarian Joslyn Davis, Library Assistant, Children’s Area ===PAGE 7=== EXPENSES FOR CHILDRENS AREA FY 2025: ===PAGE 8=== ===PAGE 9=== ===PAGE 10=== Kaitlyn Himmelberger Young Adult Services December 2024 Summary - Programs o Past programs: ▪ Take and Make kits, 4 participants ▪ In-betweeners book club, 3 participants o Upcoming holiday teen programs: ▪ Homeschool craft corner, Christmas Cards (Dec 16) ▪ Teen Craft Club, Gingerbread Houses (Dec 18th) ▪ Take & Craft Kits (Dec 17th & 31st) Other news/updates - Teen Advisory Board Updates Next TAB meeting: Dec 10th. Created TAB shirts and sweaters for TAB members. - Collection Development o Finished the 10% collection weed ahead of the renovation. I am not ordering anything new until the renovation is done. (unless it is a book replacement or highly anticipated release) Budget FY25 ===PAGE 11=== ===PAGE 12=== ===PAGE 13=== Trustee Report Adult Services Department December 2024 A few outstanding programs we hosted this November include: ➢ On Thursday November 7th we ran a successful Sewing 101: Sewing Machines Demystified workshop for 8 attendees. Each person brought their own machine and learned about how to use it. Because of the interest in this program, we will be hosting a monthly open sewing program for novice sewers to gain confidence in a community setting. These will start in January 2025. ➢ Our fall puzzle swap was another success on Saturday November 9th. We had close to 600 puzzles and 45 people visit the library for new to them puzzles. ➢ Leominster native Ronny LeBlanc returned for a paranormal hotspots program on Tuesday November 12th to a smaller than normal crowd of 12 people, but they were engaged in the material and made some good connections. ➢ Editing and writing experts led a memoir writing workshop on Saturday November 16th where 5 people spent two hours learning about the best ways to start writing down their stories. ➢ The November installment of the monthly music series was held on Wednesday November 20th with a visit from Misty Blues frontwoman Gina Coleman and a keyboard accompanist. We had 26 people join us for the performance which was of a stellar caliber. ➢ We ended the month with our afterhours Craft & Chill program, run with Kaitee, where we taught 9 people how to make veggie sushi rolls on Friday November 22nd Looking ahead, here are the December events at the library: ➢ We are restarting the Saturday morning music clinics on December 7th with Lunenburg music teacher Jason Graham. These will meet once a month through May. ➢ The winter artisan showcase and December concert will both be taking place on Sunday December 8th throughout the library. We will have over 30 vendors selling their crafts inside from 9 am to 1 pm, Santa will be taking pictures from 9 am to noon, and Chris and Katie Laford will entertain us with a Celtic Christmas concert from 2 – 3:15 pm. It should be a busy day at the library! ➢ A special holiday puzzle race will be taking place on December 17th from 6 – 7 pm. ➢ Craft and Chill for December will be cookie decorating and recipe sharing on December 20th after the library closes at 6 pm. ➢ I will be running an all-ages holiday music bingo program the day before Christmas Eve in the afternoon. It should be a fun break from holiday craziness for families. ➢ On December 30th we will have an introductory “Sew Simple” meeting for anyone interested in learning to sew to meet, discuss potential projects, materials that may be needed, and other details for our monthly meetings going forward. Respectfully submitted, Lydia Paolilli