# library-board-of-trustees — 13 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2025-01-07-agenda-6938.txt BOARD : library-board-of-trustees DATE : 2025-01-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2025-01-07-agenda-6938.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01072025-6938 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of January 7, 2025 AGENDA Lunenburg Public Library Board of Trustees Tuesday, January 7, 2025 7:15 p.m. Lunenburg Town Hall Bilotta Room • Agenda Items · Joint meeting with Select Board RE: Appointment of D. Niose – Member term to expire May, 2025. • Adjourn ======================================================================================== DOCUMENT : 2025-01-07-minutes-6938.txt BOARD : library-board-of-trustees DATE : 2025-01-07 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2025-01-07-minutes-6938.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01072025-6938 ======================================================================================== ===PAGE 1=== Lunenburg Public LibraryTrustees of Lunenburg Public Library, Meeting Minutes January 7, 2025Attending: Harry Kubetz (remote), Dick Mailloux, Donna Saiia, Maia Wentrup (remote),Jana-Lee Balish (remote), Muir Haman – Director LPLThe LPLBT meeting was called to order at 7:16 p.m. by Acting Chairperson Dick Mailloux.Agenda Items●Joint meeting with Select Board RE: Appointment of D. Noise - Member term to expire May 2025The Library Trustees met with David Niose at their last board meeting and voted in favor of asking him to become amember of the board. The Select Board asked questions of the candidate and then Dick made a motion to appoint DavidNiose to the Lunenburg Public Library Board of Trustees, seconded by Tom Alonzo. The two boards voted unanimously toappoint David Niose to the Lunenburg Public Library Board of Trustees.Adjourn●A motion to adjourn was made by Dick and seconded by Donna. Meeting was adjourned. ===PAGE 2=== ======================================================================================== DOCUMENT : 2025-01-16-agenda-6955.txt BOARD : library-board-of-trustees DATE : 2025-01-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2025-01-16-agenda-6955.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01162025-6955 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of January 16, 2025 AGENDA Lunenburg Public Library Board of Trustees Thursday, January 16, 2025 6:45 p.m. Lunenburg Public Library • Public Comments • Agenda Items · Welcoming David Niose · Approval of Minutes of December 12, 2024 and January 7, 2025. · Director’s Report • FY 2025 Budget Update • Staff Update (including postage/mailing update) • Programs Update • Technology Update • Building & Maintenance Update · ARPA Update · Discussion of funding source for Teen Room furniture · Library Invested Funds Update · Director’s Contract update/discussion · Brooks House update/discussion · Friends Update • Board Comments • Other • Adjourn ======================================================================================== DOCUMENT : 2025-01-16-minutes-6955.txt BOARD : library-board-of-trustees DATE : 2025-01-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2025-01-16-minutes-6955.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01162025-6955 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting Minutes January 16, 2025 Attending: Harry Kubetz (remote), Dick Mailloux, Donna Saiia, Laura Boussom, Maia Wentrup (remote, joined at 6:50 p.m.), Jana-Lee Balish, David Niose, Muir Haman – Director LPL The LPLBT meeting was called to order at 6:45 p.m. by Acting Chairperson Dick Mailloux. Public Comment ● Harry let us know that he spoke with Michael-Ray Jeffreys before our meeting and that there is no update on the salary survey. Harry assured Muir that we are not ignoring his salary. Agenda Items ● Welcoming David Niose ○ David Niose was welcomed to his first meeting as a Trustee of the Lunenburg Public Library. ● Approval of Minutes of December 12, 2024 and January 7, 2025 ○ Jana made a motion to accept the minutes of December 12, 2024 as presented, seconded by Laura. The motion passed by roll call vote, with Donna and David abstaining. ○ Donna made a motion to accept the minutes of January 7, 2025 as presented, seconded by Jana. The motion passed by roll call vote, with Laura abstaining. ● Director’s Report ○ FY2025 Budget Update The fiscal year calendar is 54% complete and the budget is 46% expended. Sewerage and water are on track to be over expended. Muir will move funds from other accounts to cover the overage, potentially from the electricity account, which has seen lower expenses than expected due to solar credits. Heating costs are down, probably due to HVAC repairs. Library materials is only 20% expended and office supplies is at 38%, but the majority of spending in these accounts tends to be at the end of the fiscal year. Postage is at 7%. The library staff have been trying to cut back on postage. Most postage has been from notices sent out for lost books. The current procedure is when a book is lost, the system creates a bill and the patron can no longer borrow items. The bill can be a PDF and emailed, or a hard copy and mailed USPS. The staff is trying to call when something is overdue to get items back before a bill is created, which reduces the amount of postage used. Muir discussed his FY26 budget requests. ○ Staff Update Muir met with Deb Goodsell, the new Director for the Council on Aging. They discussed collaborating on programming and grants and have discussed having regular meetings. The Library will hold training in Libby at the Lunenburg Adult Activity Center. They will also apply for grants from the Emerson Hospital Community Grant and Fallon Health Care for memory kits. Muir trained Kaitee on common book repairs. Lydia is the only other person on staff who can do book repairs. Staff has been working to minimize the disruption from the Teen Room project. During after-school hours, teens will have a designated area with computers for their use. The library, the schools, and the Teen Center will be including updates in their newsletters. Maia suggested asking the Teen Center to include notifications in their texting group. School Resource Officer Munroe will offer staff training on de-escalating interactions and approaching patron interactions with respect. Muir is purchasing a training resource aimed at interacting with unhoused populations. The Salvation Army Angel Tree and the Food Pantry drive were both successful. ===PAGE 2=== Muir met with Deborah Bookis, Director of Teaching and Learning at LPS, about available research databases to see if there was any overlap in what was offered to the community. Muir thought she would be a good ally to support the library’s goal of working with the schools. The First Annual Primary School Holiday Book Swap was a success, with the library donating 100 books and two librarians attending the event. Muir spoke with Joeci Gilchrist, President of the Lunenburg Business Association, about collaboration. One suggestion was coordinating the LBA’s All Vendor Fair in May with the spring book sale. ○ Programs Update The Small Works@LPL had many visitors and two pieces sold. The Artisan Showcase and Holiday Concert will hopefully become an annual event. The vendors were pleased with their sales. The Friends raised money with a hot chocolate bar and a bake sale. Donations came in for the Food Pantry. More than 60 people attended the concert. Holiday craft programs were very successful. Board Game Brunch, a new program, had 6 attendees. The music clinics and puzzle races are attracting people to events. ○ Technology Update Muir let us know that there are four Microsoft Office licenses unaccounted for, and Suzor IT installed versions of Office that do not match the invoices we received. This corrects a previous statement that all licenses were accounted for. Security cameras have been received after a delay in shipping due to an overdue invoice. ○ Building & Maintenance Update See ARPA update. ● ARPA Update ○ The renovation project should start January 24 with the two new offices and then progress to the demolition and remodeling of the Teen Room. The area will be tented to minimize dust. The work is estimated to take two months. ○ Furniture has been ordered, but we will need an additional $13K in funding. ● Discussion of Funding Sources for Teen Room Furniture ○ We need to fund an additional $13K of furniture. Potential sources are State Aid, The Friends, and Main Street Bank. After discussion, Dick made a motion, seconded by Donna, to request $13K from the Friends’ Endowment for the purchase of furniture for the Teen Room. The motion passed unanimously. ● Library Invested Funds Update ○ We do not have the current statement. ● Director’s Contract Update/Discussion ○ See Harry’s public comment above. ● Brook’s House Update/Discussion ○ No update. ● Friends Update ○ The Friends discussed using their endowment to purchase furniture for the new Teen Room. ○ Preliminary plans for a native plant sale this spring were presented. ● Board Comments ○ Dick gave kudos to Debbie, Joslyn, and Lydia for keeping up with social media posts and all the programs they have worked on. ===PAGE 3=== ○ Maia suggested posting photos on social media to show the progress of the renovations and to plug the Friends’ involvement. ○ Muir said that adding library book deliveries to the Meals on Wheels program was discussed at his meeting with Deb Goodsell. ● Other ○ None ● Adjourn ○ A motion to adjourn was made by Donna and seconded by David. Meeting was adjourned at 8:47 p.m. ● Attached Documents ○ January 2025 Director’s Report ○ January 2025 Children’s Services Trustee Report ○ January 2025 Young Adult Services Report ○ January 2025` Adult Services Department Report ===PAGE 4=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT FY25 Budget Update Staff Update I will meet with Deb Goodsell, the new Director for the COA, on Thursday afternoon. We plan to discuss coordinating and collaborating on programming and a potential joint grant opportunity. She and I have already discussed regular collaborative meetings. I trained Kaitee on book common book repairs, and she will help us moving forward to keep the volume of books trapped in “Damaged” status to a minimum. We have been working on coordinating the renovation project with staff to minimize disruption. Construction should start January 24th with the two new offices, then progress to the demolition and changes to the Teen Room space. At this point, we are estimating two months total for the work. Although there will not be dedicated room space for teens, the majority of the collection should still be accessible once it is setup in the Main Hall, and the rest will be in storage. Teen visitors will have a designated computer bank and area during afterschool hours, where Kaitee will be on duty to assist. We have asked the schools, and Boys and Girls Club to include informational details in their newsletters. We will send out a special newsletter message with details of the renovation plan, too. Announcements will also be made on social media, and requested to be made by the Select Board. Our Budget requests are due to the Town Manager by January 21, and I have prepared our list of requests. I will have School Resource Officer Munroe offer an informal staff training at our February staff meeting on de-escalating interactions and approaching patron interactions with respect. I am also FY25 Budget Budget Expended % Expended Calendar Completion LIBRARY DIRECTOR SALARY 90,726$ 46,927$ 52% 54% ASST LIBRARY DIRECTOR SALARY 64,023$ 32,494$ 51% LIBRARY STAFF SALARIES 242,984$ 127,694$ 53% BLDG REPAIRS & MTC -$ -$ SEWERAGE DISPOSAL 1,000$ 634$ 63% ELECTRICITY CHARGES 22,500$ 5,371$ 24% HEATING CHARGES/NATURAL GAS 18,500$ 2,810$ 15% WATER CHARGES 1,000$ 577$ 58% NETWORK MAINTENANCE 500$ 120$ 24% BOOK SERVICE 4,500$ 4,476$ 99% PROGRAMS 15,000$ 4,061$ 27% CONTRACTED SERVICES 2,500$ 659$ 26% CWMARS NETWORK 22,630$ 22,630$ 100% POSTAGE 900$ 67$ 7% OFFICE SUPPLIES 7,000$ 2,685$ 38% CUSTODIAL SUPPLIES 300$ 237$ 79% LIBRARY MATERIAL 94,000$ 18,676$ 20% MILEAGE REIMBURSEMENT 4,000$ -$ 0% TOTALS 592,063$ 270,117$ 46% ===PAGE 5=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT purchasing a staff training resource that is aimed at interacting with unhoused populations and has the same focus of approaching with respect and de-escalation. Our holiday donation drives were also successful: we hosted the Salvation Army Angel Tree that is usually at the Town Hall and a drive for the Food Pantry. Both benefited from the successful programs this month. More than 30 Angels gave gifts and the Food pantry bin needed to be emptied multiple times. What a generous community! I also met with the Director of Teaching and Learning for the Lunenburg Schools, Deborah Bookis January 3. She had inquired about research databases and was looking to see if there was any overlap in the resources we offer the community. The discussion stretched wider and Deborah seems like a good ally to support our goal of working with the schools to better serve our community. The First Annual Primary School Holiday Book Swap was a successful venture for us. We contributed over 100 books to the swap, had two Librarians attend the swap and generated some excitement in the kids who participated. The partnership did not translate into a huge number of library card signups, and only a handful of kids completed the accompanying scavenger hunt at the library. Programs A number of large and very successful programs this time of year, combined with tradition and perhaps new traditions. Our Small Works @ LPL was fantastic. Fewer sales than I hoped for, but many visitors and we sold two of the higher priced works. The Artisan Showcase and Holiday Concert had the makings of a new tradition for the community. Dozens visited the vendors and more than 60 attended that concert. Money raised for the Friends, food and donations made to the Food Pantry and Salvation Army Angel Tree. We have some ideas for next year, and will continue to work with Kate and her vendors. Our craft program 12/5 drew more than 70 registrants, and our Polar Express night was nice crowd of 27 kids. Our gingerbread house building and decorating programs were also popular, with a session for teens (18) and two for children and families (64). In the new year, Board Game Brunch, a new series, started Jan 11 at 10am. A half dozen attendees were very appreciative of the opportunity! The Music Clinics started again in December and two sessions each had 12 attendees. 24 puzzlers attended the puzzle race this month! And Craft and Chill continues to successfully bring in 13 or so, with many new faces. Coming up: Marc Berger returns for a Concert on January 18.. A number of teen and tween workshops this month: bullet journaling, job readiness, crafts, and TAB. Our Movie Nights return on January 31, when we will show Beetlejuice, Beetlejuice! Outreach Moderate success with the Primary School Book Swap collaboration. Meeting with the Director of Teaching and Learning was a good connection for the potential partnership with schools. ===PAGE 6=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT In May, there will be an All Vendor Fair organized by Lunenburg Business Association. I discussed with Joeci future possibilities, perhaps coordinating the fair with our Spring Book Sale. Building & Maintenance ARPA furniture is ordered. We will need to fund about $13,000 more for these items. State Aid will be available including our FY25 award amount of approx. $34,000. The Friends Endowment is another potential funding source, if we were request it. Unofficially, Chris Ruth advised we likely will not use all the contingency funds. Technology I was incorrect on two items with technology in recent reports. Four Microsoft Office licenses are (currently) unaccounted for, and Suzor IT installed versions of Office that do not match the invoices we received. Furthermore, due an overdue invoice for these licenses (and other overdue invoices) our order for security cameras has been delayed. ===PAGE 7=== JANUARY 2025 Children's Services Trustee Report DECEMBER STATS: ACTIVITY NUMBER / PARTICIPANTS LITTLE LISTENERS STORYTIME 3 109 PRESCHOOL STORY TIME 3 58 MAGIC TREE HOUSE BOOK CLUB KITS 1 9 KIDS COMIC CLUB KITS 1 13 FAMILY CRAFT NIGHT 1 82 SEWING 101/ 2 SESSIONS 2 30 FAMILY GINGERBREAD HOUSE BUILDING 1 64 DROP-IN CRAFT WITH MISS JOSLYN 1 40 POLAR EXPRESS P J STORY TIME EVENT 1 27 FAMILY CHRISTMAS STORY TIME 1 10 LUNCH AND A MOVIE 1 21 LEGO CHALLENGE DAY 1 15 HOMESCHOOLERS CRAFT- Holiday Cards 1 19 STEM KITS STATISTICS: Top 3 Kits: • Flowers and Unicorns Coding • Three Little Pigs Problem Solving • Building and Design 27 KITS CIRCS: 80 Circs (as of 23 Dec24) MONTHLY BUDGET REPORT: https://tinyurl.com/4bhd9dpu HIGHLIGHTS FOR DECEMBER: PATRON COMMENTS: Found on my desk- ===PAGE 8=== Family Craft Night: Great turn-out for this annual event! 80 kids and families stopped by the library after our Tree Lighting Event to make their “library” ornament. We also offered hot chocolate to help with warm up after this cold outdoor event! Sewing 101: The kids gathered in the Story Craft Room to sew Christmas stockings for their stuffies- these kids are getting really good at sewing! Lego Challenge Day: We set up the tables in the Story Craft Room with 4 different Lego challenges during the school break week after Christmas Drop-In Craft: Over 40 people met in the Story/Craft Room for our December Drop-In Craft and made Santas! This activity continues to be one of our most popular events- great job, Joslyn! Family Gingerbread House Building Event: Wow- very enthusiastic participation in this annual event! ===PAGE 9=== Many variations on a theme Polar Express Event- We hosted a wonderful event this year featuring our new Santa’s Helper. When our past helper was unable to make it, Chris Wiley stepped in and did a fabulous job reading this popular story. He made it a memorable time for the kids and families in attendance. And, as always, the kids were very excited, and creative, making candy trains! ===PAGE 10=== Lego Challenge Day: We set up the tables in the Story Craft Room with 4 different Lego challenges during the school break week after Christmas. Good turnout for this fun event. Lunch and a Movie: We hosted this fun event during the week after Christmas. 21 kids and families gathered in the Community Room to make mac and cheese, applesauce and brownies! They all participated in mixing, measuring and preparing this feast, then they got to enjoy their lunch while watching the Paddington movie. UPCOMING EVENTS FOR JANUARY: • January 1st- Magic Tree House Book Club and Kids Comic Club Kits available • January 6-27th - Little Listeners Storytime for 0-3's • January 4-18th - Preschool Story Time for 4’s & 5’s • January 2nd - LPL Kids Book Club • January 2nd - In-Betweeners Book Club • January 6th - Homeschoolers Family Meet-Up • January 23rd- Mission: Earth and Space with the Ecotarium • January 27th- Homeschoolers Craft Corner • January 27th – Drop-In Craft with Miss Joslyn • January 28th- Legos at the Library Debbie Laffond, Children’s Services Librarian Joslyn Davis, Library Assistant, Children’s Area ===PAGE 11=== EXPENSES FOR CHILDRENS AREA FY 2025: ===PAGE 12=== Kaitlyn Himmelberger Young Adult Services January 2024 Summary - Programs o Past programs: ▪ Take and Make kits, ~5 regular pickups ▪ In-betweeners book club, 4 ▪ Homeschool family meet-up, 19 ▪ Video Game Night. 4 ▪ Bullet Journaling Basics, no participants ▪ TAB Meeting, 4 ▪ Craft Club o Upcoming holiday teen programs: ▪ Job Readiness Workshop ▪ Homeschool Craft Corner ▪ Monthly movie Night Other news/updates - Teen Advisory Board Updates - Feb Food Fest Reading Challenge o Creating a food themed reading challenge with prizes left from the virtual cooking program. - Started learning how to repair books in order to help with our growing pile of damaged books. - LCC Grants were approved, and spring program planning is beginning. Plan to reach out to Hannafords at the end of the month to schedule more virtual cooking programs in the spring. ===PAGE 13=== Trustee Report Adult Services Department January 2025 Summary of Last Month’s Programs & Events ➢ We restarted the Saturday morning music clinics on December 7th with Lunenburg music teacher Jason Graham. And it was a great success for the first session in the series with 12 attendees. ➢ The winter artisan showcase and December concert took place on Sunday December 8th throughout the library. We had over 30 vendors selling their crafts inside from 9 am to 1 pm, Santa took pictures from 9 am to noon, and Chris and Katie Laford entertained an audience of 62 people with their Celtic Christmas concert from 2 – 3:15 pm. It was a smashing success for the library and despite the amount of effort it took to coordinate, I think this is something we will definitely consider doing as a new annual tradition! ➢ 24 puzzle enthusiasts joined us for a special holiday puzzle race on December 17th from 6 – 7 pm. It was a very challenging 500-piece puzzle, but the teams had a wonderful time working together to finish what they could in the allotted time. We will host another puzzle race during the February school vacation week. ➢ Craft and Chill took place on a snowy evening on December 20th after the library closed at 6 pm. There were 13 people who braved the elements for cookie decorating, recipe sharing, and hot cocoa sipping. Of note were four women who each brought a teen son with them for a group mother-son outing. They all had a blast and appreciated that the library offers programs that support a multi- generational experience. ➢ I ran a totally new in-house created program for the first time: an all-ages holiday music bingo program the day before Christmas Eve. We had huge registration numbers, with over 40 people expressing interest in attending, so we prepared accordingly. However, only 23 people came for holiday music bingo that day, which ended up working out for the best as the rounds went by much quicker than anticipated. We gave out mini trophies to winners and were able to do a few extra rounds. Ages of attendees varied from toddlers to seniors, but all enjoyed the experience. We may attempt another music bingo program in the future. ➢ On December 30th the library held the introductory “Sew Simple” meeting for anyone interested in learning to sew to meet, discuss potential projects, materials that may be needed, and other details for our monthly meetings going forward. Only three people were in attendance, but I am optimistic we will have better success at the Sew Simple sessions this year. This Month’s Programs & Events ➢ The next Saturday morning music clinic with Jason Graham will be on January 4th. ➢ We are hosting a new monthly Saturday program: board game brunch on January 11th for patrons to stop by for coffee and snacks while making new friends over the library’s stash of board games. ➢ I will be running a DIY workshop for household cleaners on Wednesday January 15th at 6:00 pm. ➢ The January Craft & Chill program will be held on Friday January 17th. Participants will make New Year wish bracelets with a design, color, or word to help them in their new year resolution. ➢ The January music concert will be on Saturday January 18th with a return performance from Marc Berger. He will play a mix of folk and Americana music for patrons that Saturday afternoon. ➢ Melanie will be leading a workshop to teach patrons about hoopla on the morning of Wednesday January 22nd. This is the first in a series of digital services workshops run with Melanie’s help. ===PAGE 14=== ➢ On Tuesday January 28th we will be hosting our first workshop in the Sew Simple sessions for patrons to work on projects together, troubleshoot sewing machines, learn to read patterns, and support each other in the process. ➢ We cap off the month with the return of Monthly Movie Nights on Friday January 31st. Joslyn has taken the lead with the program series and will be showing the recent release Beetlejuice Beetlejuice that evening after we close. Recurring Program Update ➢ Book clubs are going well with attendance continuing to grow. o 100 Books Bucket List book club meets every first Tuesday morning. We averaged 9 attendees at each meeting last year, and we continue to get new members each month. o The Brighter Days book club meets every second Wednesday evening. There are 8 consistent members each month and we are building bonds of friendship after each book discussion. The books may miss the mark for “uplifting reads” but they generate deep and meaningful conversations among our readers. ➢ The Community Chat & Color program was initially somewhat successful but has fallen off the last two months. We will pull this program from the offerings in February to free up space for other ideas. ➢ Stitchcraft knitting and crochet group attendance has bloomed in recent months with some weekly meetings having nearly a dozen crafters! There are consistently at least 4-5 people here every Tuesday, but most weeks we will have 6-7 people with us for the drop-in program. Quite a hit! Programming Financial Report ADULT PROGRAMS AS OF 1/9/2025 BUDGET LINE TOTAL % SPENT % ENCUMBERED % REMAINING TOWN $4,500 53% 36% 11% FRIENDS - PROGRAM $3,000 42% 28% 30% FRIENDS - SUPPLIES $500 54% 15% 31% MUSIC SERIES $6,600 45% 30% 25% GRAND TOTAL $14,600 49% 27% 24% Respectfully submitted, Lydia Paolilli ======================================================================================== DOCUMENT : 2025-02-20-agenda-7049.txt BOARD : library-board-of-trustees DATE : 2025-02-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2025-02-20-agenda-7049.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02202025-7049 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of February 20, 2025 AGENDA Lunenburg Public Library Board of Trustees Thursday, February 20, 2025 6:45 p.m. Lunenburg Public Library • Public Comments • Agenda Items · Approval of Minutes of January 16, 2025 · Director’s Report • FY 2025 Budget Update • FY 2026 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · ARPA Update · Weather Policy revision discussion and approval · Computer and Internet Use Policy revision discussion and approval · Library Invested Funds Update · Director’s Contract update/discussion · Town Caucus discussion · Brooks House update/discussion · Friends Update • Board Comments • Other • Adjourn ======================================================================================== DOCUMENT : 2025-02-20-minutes-7049.txt BOARD : library-board-of-trustees DATE : 2025-02-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2025-02-20-minutes-7049.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02202025-7049 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ===PAGE 3=== ===PAGE 4=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT FY25 Budget Update FY26 Budget Update I discussed the library budget a number of times with ITM Carter Terenzini, and he made a final recommendation of $625,000 for the library budget. This recommendation included funding for 100 floating hours to help us cover staff illnesses and still meet our Operation Safety Policy to remain open. It also includes a 10% increase to staff salaries as required by recent negotiations and updates to the Collective Bargaining Agreement and Salary Admin Plan. Staff Update Deb Goodsell, Angela Clement, Michelle Belleza and I are planning to have monthly meetings to discuss collaborations and increase communication and coordination between departments. The renovation is well on its way toward completion. We have set up temporary shelving in the Main Hall, and stored a small number of books from the Teen Room. Work has been only minimally disruptive, with relatively little noise and mess. I anticipate moving to the new office within the week. The Story/Craft Room floor should be done when we return on Tuesday morning this week. We anticipate delivery of furniture on March 4. My presentation to the Finance Committee will be the night of our Trustee meeting. This will wrap up a very budget focused stretch of time. The Children’s Room, in particular, continues to be very busy, especially on Tuesday and Friday afternoons. The sheer volume of programming, though, also contributes to lots of activity. Our FY25 Budget Budget Expended % Expended Calendar Completion LIBRARY DIRECTOR SALARY 90,726$ 53,879$ 59% 60% ASST LIBRARY DIRECTOR SALARY 64,023$ 37,479$ 59% LIBRARY STAFF SALARIES 242,984$ 146,895$ 60% BLDG REPAIRS & MTC -$ -$ SEWERAGE DISPOSAL 1,000$ 634$ 63% ELECTRICITY CHARGES 22,500$ 5,656$ 25% HEATING CHARGES/NATURAL GAS 18,500$ 4,419$ 24% WATER CHARGES 1,000$ 852$ 85% NETWORK MAINTENANCE 500$ 140$ 28% BOOK SERVICE 4,500$ 4,476$ 99% PROGRAMS 15,000$ 5,235$ 35% CONTRACTED SERVICES 2,500$ 732$ 29% CWMARS NETWORK 22,630$ 22,630$ 100% POSTAGE 900$ 234$ 26% OFFICE SUPPLIES 7,000$ 3,061$ 44% CUSTODIAL SUPPLIES 300$ 237$ 79% LIBRARY MATERIAL 94,000$ 18,676$ 20% MILEAGE REIMBURSEMENT 4,000$ 240$ 6% TOTALS 592,063$ 305,475$ 52% ===PAGE 5=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT preparations for the renovation have had only minimal impact on the volume of teens after school. Some days we have significantly fewer, but many days continue to see 10-20 students in the library. School Resource Officer Munroe will offer an informal staff training at our February staff meeting this week on de-escalating interactions and approaching patron interactions with respect. Programs Jana and I met to discuss ideas for our Poetry Month programming, and our staff seemed energized by a number of her ideas. I am hopeful that we can draw larger numbers of participants to our poetry programs this year! We are preparing to launch our Minute Madness materials. Last year, we finished second in this state-wide contest which pits communities head-to-head each week to see who proportionally can read the most minutes during March. Our Movie Night launch was successful with a group of 13 who came in. February’s showing of Wicked should bring another nice crowd. Our puzzle swap this past weekend had the largest volume of puzzles we’ve seen yet! This week is our week of February STEM programs for kids with Battlebots, Recycled Monsters Crafternoon, and then Cookie Decorating. Our homeschool programs continue to draw lots of attendance, too! Coming up: March will be thematically about cleaning your house with a downsizing workshop 3/13, and a Collectible Appraisal session 3/22, and a Transitioning to Retirement Presentation 3/24. There will also be a grief workshop 3/8, Board Game Brunch 3/11, and several STEM with Chris programs for kids. St. Patrick’s Concert 3/16 Gloucester Hornpipe and Clog Society. TWO sessions of Drawing with Jill Pottle. Virtual events: 3/16 An Interview with Amanda Jones, author of That Librarian, and Irish Whiskey History and Recommendations 3/17, A history of Guinness 3/31. Outreach WE have dates for this year’s Farmer’s Market, and will be delivering a Intro to Libby Workshop 3/19 at LAAC. Building & Maintenance We are anticipating the conclusion of the renovation in March. They’ve already begun work in the Teen Room itself. Technology Two of the newest batch of Public Access Computers needed hard drive replacements and were shipped to the manufacturer for repair. They’ve been back for about two weeks, and we will keep a close eye on the other two for similar issues. ===PAGE 6=== FEBRUARY 2025 Children's Services Trustee Report JANUARY STATS: ACTIVITY NUMBER / PARTICIPANTS LITTLE LISTENERS STORYTIME 3 131 PRESCHOOL STORY TIME 4 75 MAGIC TREE HOUSE BOOK CLUB KITS 1 12 KIDS COMIC CLUB KITS 1 12 DROP-IN CRAFT WITH MISS JOSLYN 1 25 LEGOS AT THE LIBRARY 1 20 HOMESCHOOLERS CRAFT- SNOW GLOBES 1 20 STEM KITS STATISTICS: Top 3 Kits: • Flowers and Unicorns Coding • Three Little Pigs Problem Solving • Building and Design 27 KITS CIRCS: 80 Circs (as of 23 Dec24) MONTHLY BUDGET REPORT: https://tinyurl.com/4bhd9dpu PATRON QUOTE FOR JANUARY: “I love your book displays that feature important dates for each month! It makes my choices for what to read as a second-grade guest reader so much easier!”- great job putting these together, Joslyn! HIGHLIGHTS FOR JANUARY: Mission: Earth and Space presented by The Ecotarium. The kids and families were introduced to tools and methods used to uncover the mysteries of the grandest science of them all with ===PAGE 7=== hands-on experiments and demonstrations. After learning about some astronomy science, the kids got to go outside and took through their big traveling telescope at Jupiter! Despite the very cold temperatures outside, the kids were so excited to wait in line up for their chance to view this planet! Good turnout for this program! The telescope ===PAGE 8=== Long wait in line for a turn but worth the wait! Legos at the Library- We had a great turnout for this fun library event. The kids were given the challenge of building a Lego race car and then they took turns racing each other! This challenge is always a popular one! Love their creativity! ===PAGE 9=== Ready, set... And go! UPCOMING EVENTS FOR FEBRUARY: • February 1st - Magic Tree House Book Club and Kids Comic Club Kits available • February 3-24th - Little Listeners Storytime for 0-3's • February 5-26th - Preschool Story Time for 4’s & 5’s • February 6th - LPL Kids Book Club • February 6th - In-Betweeners Book Club • February 3 – Homeschoolers Family Meet-Up • February 8th – Sensory Story Time with Miss Pam • February 10th – Drop-In Craft with Miss Joslyn • February 24th - Homeschoolers Craft Corner • February 18th - Family Crafternoon • February 19th- Battlebots- 2 sessions • February 20th- Cookie Decorating with Miss Madeline • February 24th - Homeschoolers Craft Corner • February 24th – Video Game Night • February 25th - Legos at the Library Debbie Laffond, Children’s Services Librarian Joslyn Davis, Library Assistant, Children’s Area ===PAGE 10=== Trustee Report Adult Services Department February 2025 Summary of Last Month’s Programs & Events ➢ January started with another music clinic and performance workshop with local music teacher Jason Graham on Saturday, January 4th. We had 6 people attend. ➢ Our launch of a new Saturday monthly series also started last month with the first Board Game Brunch happening on Saturday January 11th. There were 7 of us in attendance to play a variety of board games while sipping on coffee and eating snacks. ➢ There were 20 people who came out on a Wednesday evening to make all natural DIY household cleaners using easily accessible materials. We made spray cleaners, fizzy toilet cleaner tablets, and a laundry scent booster. ➢ Also in that week, we hosted the monthly Craft & Chill program for teens and adults. Participants made new year resolution bracelets with symbolic colors, patterns, beads and other supplies to remind them of a mantra or wish for 2025. Despite the weather concerns, we had 12 people attend. ➢ Our Monthly Music Concert was on a Saturday afternoon in January. Marc Berger returned for a third time to the library and played his original Americana/folk music for 12 people in the community room. ➢ Melanie led a workshop for patrons to learn more about Hoopla on a Wednesday morning. There were 4 people who came and left with some helpful information about this new digital resource. ➢ Our first Sew Simple Session, a new open 2-hour time frame for patrons to come sew together, was at the end of January. There were 5 of us in attendance and the program was positively reviewed and appreciated by everyone there. This Month’s Programs & Events ➢ The next Saturday morning music clinic with Jason Graham was on February 1st. ➢ The next board game brunch was on February 8th. ➢ We had a Winter Puzzle Swap on February 15th. ➢ Another weight strengthening series with local occupational therapist Niki Holtzman started on February 18th. This will run on Tuesday mornings, 10-11 am, for five weeks. ➢ Due to weather, we rescheduled a winter sowing workshop a few times and will hopefully hold it on February 20th at 5:00 pm ➢ Partnering with the Lunenburg Fire Department, there will be a CPR & first aid training session at the library on Saturday February 22nd. ➢ The next Sew Simple session will be held on February 25th. ➢ An exciting program we are looking forward to this month, is the visible mending workshop featured on the front page of the Sentinel & Enterprise last week. There is a full class with a full waitlist and more interest keeps coming in. This will be held on Friday February 28th in the afternoon in our conference room. Due to the demand, we will inquire about booking another session with her. ➢ There will be a movie night on the same night, Friday, February 28th, with a screening of Wicked that evening. ➢ Sadly, there is no monthly music concert this month due to a series of miscommunications. ===PAGE 11=== Recurring Program Update ➢ Book clubs are going well with attendance continuing to grow. o The Baking Book Club, which meets every first Wednesday, has not generated much growth in attendance, but there are 3 of us who faithfully attend each month and are building strong bonds together. One of our members is determined to get new attendees so she talks it up at other town events. We had one new face this month so perhaps it’s working! We are also discussing options to generate more interest, such as moving the date and time or changing to a general cookbook club with other dishes welcome. o The 100 Books Bucket List book club meets every first Tuesday morning. We averaged 9 attendees at each meeting last year, and we continue to get new members each month. o The Brighter Days book club meets every second Wednesday evening. There are 8 consistent members each month and we are building bonds of friendship after each book discussion. This month we had 2 new members join us and are discussing new ideas for next year’s theme. We may draw titles from a pool of reader generated recommendations. The current books on our list may miss the mark for “uplifting reads” but they generate deep and meaningful conversations among our readers. ➢ Stitchcraft knitting and crochet group attendance has bloomed in recent months with some weekly meetings having nearly a dozen crafters! There are consistently at least 4-5 people here every Tuesday, but most weeks we will have 6-7 people with us for the drop-in program. Quite a hit! Programming Financial Report ADULT PROGRAMS AS OF 2/18/2025 BUDGET LINE TOTAL % SPENT % ENCUMBERED % REMAINING TOWN $4,500 61% 28% 11% FRIENDS - PROGRAM $3,000 48% 11% 41% FRIENDS - SUPPLIES $500 69% 0% 31% MUSIC SERIES $6,600 53% 23% 24% GRAND TOTAL $14,600 58% 15% 27% Respectfully submitted, Lydia Paolilli ======================================================================================== DOCUMENT : 2025-03-20-agenda-7102.txt BOARD : library-board-of-trustees DATE : 2025-03-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2025-03-20-agenda-7102.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03202025-7102 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of March 20, 2025 AGENDA Lunenburg Public Library Board of Trustees Thursday, March 20, 2025 6:45 p.m. Lunenburg Public Library • Public Comments • Agenda Items · Approval of Minutes of February 20, 2025 · Director’s Report • FY 2025 Budget Update • FY 2026 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update • ARPA Update • Caucus/nominees Update • Room Use / Tutors in the Library · Weather Policy Revision discussion & approval (Deferred from 2/20) · Computer & Internet Use Policy revision discussion & approval (Deferred fm 2/20) · Library Invested Funds Update (Deferred fm 2/20) · Discussion about AI & its impact on libraries (Deferred fm 2/20) · Brooks House Update/discussion (Deferred fm 2/20) · Friends Update • Board Comments • Other • Adjourn ======================================================================================== DOCUMENT : 2025-03-20-minutes-7102.txt BOARD : library-board-of-trustees DATE : 2025-03-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2025-03-20-minutes-7102.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03202025-7102 ======================================================================================== ===PAGE 1=== Lunenburg Public LibraryTrustees of Lunenburg Public Library, Meeting Minutes March 20, 2025Attending: Harry Kubetz, Dick Mailloux, Donna Saiia (left 8:21 p.m.), Laura Boussom, Maia Wentrup, Jana-LeeBalish, David Niose, Muir HamanThe LPLBT meeting was called to order at 7:06 p.m. by Chairperson Harry Kubetz.Public Comment●No public comment.Agenda Items●Approval of Minutes of February 20, 2025○Dick made a motion to approve the minutes of February 20, 2025 as presented, seconded by Jana. Themotion passed unanimously.●Director’s Report○FY2025 Budget UpdateThe fiscal year is 67% completed.Still on track to be over-expended on water and sewer.The Mileage Reimbursement account includes expenses for training. At least three staff members will attendthe MLA Conference and the cost of that will be charged here. There will also be a charge here forHomelessTraining.com for staff. Harry asked about resources available for homeless patrons. Maia has infoabout shelters and other resources she can pass on to Muir. Donna suggested making a resource sheet tohave available to offer patrons. Staff can have this sheet available for those patrons who are receptive toreceiving help.○FY2026 Budget UpdateThe FY26 budget has increases in the water and sewer accounts to adjust for the increased cost of boththese expense categories. There is also an increase of $1K in the programs line item for next year.The postage line item has been removed for next year.The budget includes a 10% increase in staff salaries and 100 hours of floating time. It does not include thecurrently unfunded library assistant position.○Staff UpdateIn the past month, Muir has met with the CWMARS Users Council and participated in training for CensusData tools and the Public Records Law.Chief Thibodeau provided training for staff on de-escalation techniques. He also talked about opioidoverdose warning signs and building security measures. The library has Narcan donated by the police.Eight library staff members attended the Town Manager’s townwide staff luncheon on March 17. The librarywas closed for 90 minutes to allow staff the opportunity to attend.Bill Bernard, Director of DPW, has been working with Muir and Robin Venezia on a rainwater garden for thelibrary. Bill approached Muir about this a few months ago. It will be designed to catch rain and prevent runoff.A kiosk is planned to provide information so that people can try this at home. The funds to pay for thisgarden are in the DPW budget.Muir spoke with Susan Conroy about a memorial garden for Bob. She was appreciative and supportive of theidea.Muir has discussed a plan with Robin to plant native tree seedlings that will eventually replace the invasivepear trees currently planted on the grounds.Interviews for the open library page position were held on March 19.Monty Tech students have contacted Muir to offer volunteer labor. Muir will meet with them to discusspossibilities. ===PAGE 2=== Muir and Lydia will be meeting with a career center from Leominster and an immigrant rights group to see ifthere are ways to partner in support of the surrounding communities.Muir and Lydia have developed a staffing plan and are finalizing individual projects for each staff member.Muir, Lydia, and Melanie are finalizing an outreach plan. The plan will identify groups by their obstacle tolibrary use. The obstacles are transportation, disability, parents needing support, technological challenge,language, and being unaware of what the library offers.○Programs UpdateProgram attendance has been down the past two weeks, which is not unusual for this time of year. Even withthat, there are still programs that are pulling in a good number of attendees.○OutreachWe held a Libby Workshop at the Adult Activity Center for people interested in ebooks and e-audiobooks.We are working with the Friends to coordinate their attendance with the library staff at the Farmers andArtisan Markets.○Technology UpdateHalf of the security cameras are installed. The others are scheduled to be installed on March 21.○Building & Maintenance UpdateThe Teen Room renovation is complete and has been well received by the teens.Muir let us know that there is not enough capacity to handle the current EV charger design. Depending onthe disposition of the Brooks House, there may be possible solutions.○ARPA UpdateWe will be using a few thousand dollars of the contingency funds for the Teen Room.○Caucus / Nominees UpdateThe caucus nominees for Library Trustee are David Niose (current trustee), and Robin Venezia andStephanie Trudel.○Room Use / Tutors in the LibraryDefer until next month.●Weather Policy revision discussion and approval (Deferred from 2/20)○This was on the agenda in error. We voted on this last month.●Computer and Internet Use Policy revision discussion and approval (Deferred from 2/20)○Muir reviewed the policy with us. Maia made a motion to accept the policy as amended. Jana seconded. Themotion passed unanimously.●Library Invested Funds Update○Invested funds are at $101K.●Discussion about AI and its impact on libraries (Deferred from 2/20)○Jana brought to our attention an online article about Hoopla and the AI slop in its collection. There is no indicationto the users that an item is AI generated. When a patron checks out an item, the library is charged. This articlebrought a lot of nationwide attention to this issue which led to Hoopla saying they had removed most of the AIitems in their database. Muir said that libraries can not curate these for profit databases. You need to offer it all toyour patrons.○Muir made us aware of a lawsuit in California against Hoopla for tracking users.○Muir also made us aware that AI companies are requesting public records from municipalities to use that data totrain AI.○Harry asked if we should cancel Hoopla. Muir is going to do a cost/benefit analysis and get back to us. ===PAGE 3=== ●Brooks House Update / Discussion○No update.●Friends Update○Robin Venezia gave the Friends update. Planning for the library’s 20th anniversary celebration is under way.Plants have been ordered for the native plant sale.●Board Comments○Dick reminded us that the Trustees will need to appoint another member to the Master Plan Steering Committeeafter the election in May.●Other○None●Adjourn○A motion to adjourn was made by Dick, seconded by Jana. The motion passed unanimously. Meeting wasadjourned at 9:00 p.m.●Attached Documents○March 2025 Director’s Report○March 2025 Children’s Services Trustee Report○March 2025 Young Adult Services Report○March 2025 Adult Services Department Report ===PAGE 4=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT FY25 Budget Update FY26 Budget Update Select Board had a meeting last night discussing the budget. Latest (from yesterday afternoon) from TM below: Staff Update FY25 Budget Budget Expended % Expended Calendar Completion LIBRARY DIRECTOR SALARY 90,726$ 64,307$ 71% 67% ASST LIBRARY DIRECTOR SALARY 64,023$ 44,697$ 70% LIBRARY STAFF SALARIES 242,984$ 175,379$ 72% BLDG REPAIRS & MTC -$ -$ SEWERAGE DISPOSAL 1,000$ 634$ 63% ELECTRICITY CHARGES 22,500$ 9,446$ 42% HEATING CHARGES/NATURAL GAS 18,500$ 7,630$ 41% WATER CHARGES 1,000$ 852$ 85% NETWORK MAINTENANCE 500$ 160$ 32% BOOK SERVICE 4,500$ 4,476$ 99% PROGRAMS 15,000$ 6,403$ 43% CONTRACTED SERVICES 2,500$ 732$ 29% CWMARS NETWORK 22,630$ 22,630$ 100% POSTAGE 900$ 295$ 33% OFFICE SUPPLIES 7,000$ 3,183$ 45% CUSTODIAL SUPPLIES 300$ 237$ 79% LIBRARY MATERIAL 94,000$ 31,292$ 33% MILEAGE REIMBURSEMENT 4,000$ 240$ 6% TOTALS 592,063$ 372,595$ 63% ===PAGE 5=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT It seems like the last few weeks have been as busy as any for me. User’s Council, Security Camera installs, the finish of the Teen Room renovation, patrons visiting to chat about changes at the library. I participated in training sessions: Census Data, Public Records Law, and Chief Thibedeau of the Police Department visited our staff meeting this week to give us an informal training on de- escalation techniques. He also talked to us about opioid overdose warning signs, and building security procedures. I also met with the EV charging design firm to discuss their design and why it deviated from what we had hoped for. I’ve reached out to Deb Bookis of the schools to explore partnerships and I provided the schools feedback on their draft Collection Development Policy. The new Town Manager hosted a townwide staff luncheon March 17 and is definitely working on creating a healthier, friendlier atmosphere between departments. 8 library staff attended and we closed the library for 90 minutes. Bill Bernard of the DPW got a design for a rainwater garden to me last week. I shared it with Robin for her feedback. Bill and I discussed Tuesday morning, and he is supportive of the ideas we suggested. He will work with the design firm to incorporate what they can. I spoke with Susan Conroy briefly about the ideas for the memorial garden and gave her copies of our ideas. She seemed very surprised and appreciative, supportive of the ideas, but I want to connect again and confirm. Robin and I have chatted briefly about a tree stewarding program for the library grounds. We hope to germinate, plant and then steward a native tree for each of the invasive, decorative pears currently planted on the grounds. We are in the final steps of finding a replacement for our oldest Library Page, who has stepped away to concentrate on this studies and preparing for three AP tests this Spring. Interviews occurred yesterday. Monty tech students have reached out to offer volunteer labor. I will meet with them to discuss possibilities. Similarly, Lydia and I will meet with two community organizations—a career center and a support group for immigrants—to see if there are ways to partner in support of the surrounding communities. Lydia and I have developed our Staffing Plan and are finalizing individual projects for each staff member. These will be assigned in the next two weeks. Lydia, Melanie, and I are working on finalizing an Outreach Plan, identifying groups by their obstacle to library use. I will present this next month, and share it as soon as it is done. Programs Programming attendance seems to be taking a “vacation” the last two weeks. The weather is maybe too good, and we’ve seen a drop in numbers. Only a handful attended our St. Pat’s concert. Teen programs have seen numbers drop. Even story time attendance is down a bit. Recent highlights include the partnership with Lunenburg Business Association for a program on downsizing, Joslyn’s drop in craft session with almost 40 attendees, ===PAGE 6=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT Kaitee’s TAB group, Music Clinic (19), Jill Pottle’s Drawing Class 0funded by the LCC (8 students), and Board Game Brunch (still only 6 attendees, but they LOVE it!). Coming up: Appraisal Workshop 3/22, Retirement Planning with Nikki of Edward Jones 3/24, Movie Night: Conclave 3/28, tomorrow night’s Teen Web Development Workshop, Gardening with Roin for Kids 3/22. Outreach Libby Workshop at LAAC on 3/19: we helped 4 individuals interested in ebooks and e-audiobooks. We are also working with the Friends to coordinate their attendance at Farmers and Artisan Markets, and events like the All Vendor Fair 5/10. Melanie, Lydia and I are finalizing our plan for next steps. Identifying target groups, services and how that will happen. Building & Maintenance Our new Teen Room looks spectacular. The teens seem very excited and have been enjoying the new furniture. Technology Half of the security cameras are installed. The other half are scheduled for tomorrow. We were also able to run 9 more cables to staff desks to get workstations off of wifi and back on LAN. ===PAGE 7=== MARCH 2025 Children's Services Trustee Report FEBRUARY STATS: ACTIVITY NUMBER / PARTICIPANTS LITTLE LISTENERS STORYTIME 3 105 PRESCHOOL STORY TIME 3 65 MAGIC TREE HOUSE BOOK CLUB KITS 1 12 KIDS COMIC CLUB KITS 1 12 DROP-IN CRAFT WITH MISS JOSLYN 1 39 LEGOS AT THE LIBRARY 1 11 HOMESCHOOLERS CRAFT- CRYSTAL CANDLE HOLDERS 1 21 FAMILY CRAFTERNOON 1 12 BATTLEBOTS- 2 SESSIONS 2 30 STEM KITS STATISTICS: Top 3 Kits: • Flowers and Unicorns Coding • Three Little Pigs Problem Solving • Building and Design 32 KITS 95 CIRCS: (11/24-1/25) MONTHLY BUDGET REPORT: https://tinyurl.com/4bhd9dpu PATRON QUOTE FOR FEBRUARY: “You have such a beautiful library! It’s so clean and well organized. I love all the many cool activities that you have- something for everyone!” ===PAGE 8=== HIGHLIGHTS FOR FEBRUARY: SENSORY STORY TIME WITH MISS PAM: Pam Wockenfuss presented Chicka Chicka Boom Boom sensory story time for an eager group of 11 children. She shared this wonderful story with the kids and their families and then allowed time to experience the story with all of their senses through the use of individual sensory boxes with a letter theme. Parents/caregivers are encouraged to participate along with the children as Pam explains the many benefits of sensory play. The added benefit- which the kids love- is that they get to keep their individual sensory bins! Battlebots with Mobile Quest: In this epic workshop participants used their coding skills to design a robot and take it tothe MobileQuest Arena where they then battled for robot supremacy. The participants worked in small teams to modify a Dash robot with balloons, skewers, plastic straws, and more as they prepared for battle to see who would have the last Bot standing?! Preparing for battle And they’re off! Making modifications for 2nd round Cookie Decorating with Miss Madeline: Miss Madeline stopped by to do another great cookie painting class with the kids. The kids had a blast bringing their delicious designs to life, exploring their artistic talents, and then enjoying a sweet treat they decorated themselves. It's a fun-filled, engaging activity that's topped off with a snack—what's not to like! Homeschoolers Craft Corner: ===PAGE 9=== This popular monthly activity was well attended again as the kids got a chance to interact with each other, be creative and go home with a cool candle holder! The homeschooling families are very appreciative of the time, space and activities that we provide for their group. So lovely! UPCOMING EVENTS FOR MARCH: • MARCH 1st - Magic Tree House Book Club and Kids Comic Club Kits available • MARCH 3-31st - Little Listeners Storytime for 0-3's • MARCH 5-26th - Preschool Story Time for 4’s & 5’s • MARCH 6th - In-Betweeners Book Club • MARCH 3rd – Homeschoolers Family Meet-Up • MARCH 8th – Sensory Story Time with Miss Pam • MARCH 10th – Drop-In Craft with Miss Joslyn • MARCH 13th- Autobiographical Graphic Novel Workshop with Jonathan Todd • MARCH 15th- S T E M with Chris • MARCH 24th - Homeschoolers Craft Corner • MARCH 20th- Art Class with Miss Julie • MARCH 22nd- Gardening with Robin • MARCH 24th - Homeschoolers Craft Corner • MARCH 25th - Legos at the Library • MARCH 29th- S T E M with Chris Debbie Laffond, Children’s Services Librarian Joslyn Davis, Library Assistant, Children’s Area ===PAGE 10=== Kaitlyn Himmelberger Young Adult Services March 2025 Summary - Programs o Past programs: ▪ Virtual Cooking, have currently 10 registered ▪ Video game night ▪ Homeschool Family meet up ▪ In-betweeners club ▪ TAB Meeting o Upcoming teen programs: ▪ Homeschool Craft Corner ▪ Intro to Web Development ▪ Sewing for Teens Other news/updates - Teen Room is open again! So far, all the teens and community members like the new space. - Signed up for a Youth Services professional development Youth Engagement workshop in May. - Garden program this year is “Hot Ones” themed. Will be doing garden take and make kits in April and starting the plants inside soon. ===PAGE 11=== Trustee Report Adult Services Department March 2025 Summary of Last Month’s Programs & Events ➢ February’s music clinic and performance workshop with Jason Graham had 18 people attend. ➢ Board Game Brunch had 6 players on Saturday February 8th. ➢ Our Winter Puzzle Swap on Saturday February 15th saw 72 people come in to get new to them puzzles from the 650+ selections on display. Our most popular puzzle swap of the year! ➢ The winter session of Niki Holtzman’s weight strengthening series started on February 18th and will run for 5 weeks on Tuesday mornings. We have averaged 12 people at sessions, as of March 11th. ➢ We hosted a puzzle race for 8 teams competing to complete their puzzle first on the evening of February 19th. There were 34 people of all ages, even a team of 3 young boys, participating in the event, with a waitlist of 3 additional teams who wanted to participate. ➢ The rescheduled Winter Sowing Program was held on the evening of February 20th. As always, there was a strong showing of people coming to make a winter sowing project with 28 people at this year’s program. Robin Venezia proved indispensable in her assistance making this a success again, and working with her is always a pleasure! ➢ This month’s Sew Simple session had 5 people on February 25th, but those who came made significant progress on their projects and appreciated the help and opportunity to work as a group. ➢ The visible mending workshop we were looking forward to hosting was well attended with positive feedback from participants. We have a second one booked on April 18th to accommodate those who were waitlisted or missed the event in February. This Month’s Programs & Events ➢ The March Saturday morning music clinic with Jason Graham was on March 1st with 19 people. ➢ Following the music clinic on March 1st was a reception for the new art exhibit with Trish Brown. We had two people join us for that event. ➢ Creative Drawing Basics was taught by Jill Pottle on Sunday March 2nd. There were 8 students in her session. This was funded by an LCC grant. ➢ The Lunenburg Business Association partnered with the library to host a downsizing seminar in the Wallace Room on Thursday, March 13th. There were 12 people in attendance. ➢ The March session of craft & chill, booked for Friday, March 14th, was canceled again due to low registrations. We may pause these programs until next fall/winter, when it was more popular. ➢ Board Game Brunch took place on Saturday March 15th with 5 players at the library. ➢ We were very excited to bring back The Gloucester Hornpipe and Clog Society for a St. Patrick’s Day concert on Sunday, March 16th. Unfortunately, a mix of weather and timing most likely led to an unexpectedly low turnout for the amazing concert. There were 5 people in attendance. ➢ Our community read book discussion brunch with the Lunenburg Adult Activity Center had 16 participants on the morning of March 17th. ➢ An appraisal workshop will be held on Saturday, March 22nd. ➢ Edward Jones Financial will visit the library on March 24th to discuss retirement planning. ➢ The next Sew Simple session will be held on March 25th. ➢ There will be a movie night on Friday, March 28th, with a screening of Conclave that evening. ➢ Jill Pottle will teach a second LCC grant funded session of Creative Drawing Basics on Sunday, March 31st. ===PAGE 12=== Recurring Program Update ➢ Book clubs are going well with attendance continuing to grow in all but the Baking Book Club. o The Baking Book Club, which meets every first Wednesday, will have its last meeting in April. Due to continued low engagement we will be discontinuing this experimental book club. We may do quarterly recipe swap socials or another type of food-based program, but that is to be determined. o The 100 Books Bucket List book club meets every first Tuesday morning. We averaged 9 attendees at each meeting last year, and we continue to get new members each month. o The Brighter Days book club meets every second Wednesday evening. There are now 10 consistent members of that discussion group. ➢ Stitchcraft knitting and crochet group attendance has bloomed in recent months with some weekly meetings having nearly a dozen crafters! There are consistently at least 4-5 people here every Tuesday, but most weeks we will have 6-7 people with us for the drop-in program. Quite a hit! Virtual Program Update ➢ These are all events sponsored and managed by other libraries. By partnering with them we receive a dedicated link to track viewership and engagement from our patrons. To further promote these events, there is a standalone brochure at the front desk advertising March and April virtual programs. o “Author Afarin Bellisario discusses "Silenced Whispers"” took place on March 8th. Viewers TBD. o “Freedom to Read Event: Zoom Interview with Amanda Jones, author of That Librarian” took place on March 16th. We had 0 viewers. o “Irish Whiskey - History and Recs with Travis Ireland of The Friskey Whiskey Podcast” will be on March 17th. o “Community Read: Author Talk with Sonia Purnell!” will be on March 25th. o “A History of Guinness Beer with Brewery Ambassador, Mike Reardon” will be on March 31st. Programming Financial Report ADULT PROGRAMS AS OF 3/17/2025 BUDGET LINE TOTAL % SPENT % ENCUMBERED % REMAINING TOWN $4,500 74% 15% 11% FRIENDS - PROGRAM $3,000 57% 27% 16% FRIENDS - SUPPLIES $500 74% 0% 26% MUSIC SERIES $6,600 62% 21% 17% GRAND TOTAL $14,600 67% 16% 17% Respectfully submitted, Lydia Paolilli ======================================================================================== DOCUMENT : 2025-04-17-agenda-7162.txt BOARD : library-board-of-trustees DATE : 2025-04-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2025-04-17-agenda-7162.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04172025-7162 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of April 17, 2025 Revised AGENDA Lunenburg Public Library Board of Trustees Thursday, April 17, 2025 6:45 p.m. Lunenburg Public Library • Discussion about the redevelopment of Brooks House • Public Comments • Agenda Items · Approval of Minutes of March 20, 2025 · Director’s Report • FY 2025 Budget Update • FY 2026 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Conroy Memorial Garden discussion · ARPA Uodate · Room Use / Tutors in the Library (deferred from March) · Hoopla Report · Library Invested Funds update · Brooks House update/discussion · Friends Update · Discuss our June meeting time. It falls on June 19th, the Juneteenth holiday • Board Comments • Other • Adjourn ======================================================================================== DOCUMENT : 2025-04-17-minutes-7162.txt BOARD : library-board-of-trustees DATE : 2025-04-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2025-04-17-minutes-7162.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04172025-7162 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting Minutes April 17, 2025 Attending: Harry Kubetz, Laura Boussom, Maia Wentrup (remote), Jana-Lee Balish, David Niose, Muir Haman, Micheal-Ray Jeffreys (remote) The LPLBT meeting was called to order at 6:51 p.m. by Chairperson Harry Kubetz. Discussion about the redevelopment of Brooks House ● Michael-Ray Jeffreys gave a summary of the status of the Brooks House. ○ An article submitted by the Architectural Preservation District Committee passed at the 2024 Special Town Meeting directing the Select Board to come up with a plan for the sale or lease of the Brooks House. ○ Per the Municipal Building Design Committee, the Brooks House is surplus property and has no municipal use. ○ Town records show that the 20 parking spots behind the Brooks House were designated for use by the Brooks House. ○ The article passed at Town Meeting advised that the plan include an easement to use up to eight additional parking spaces at the library. ○ The only access to the Brooks House is through the library parking lot. Town records show that it was decided that no access should be available from the school driveway, and there is no place for access from Mass Ave. ● Michael-Ray left the meeting and the trustees continued to discuss the pros and cons of the sale or lease of the Brooks House. There were concerns about losing access to the 20 parking spots behind the Brooks House, and having to share any parking spots with a future business located there. The library parking lot is frequently full as it is now. There were also concerns about safety with the potential increase in traffic, especially during the after school hours when there is a lot of foot traffic with students walking through the library property. ● Muir shared a statement from Tony Sculimbrene, Chair of the APDC, in which he stated support for the restoration of the Brooks House. ● Muir and the Trustees need to be included in the decision-making process for the disposition of the Brooks House. Public Comment ● No public comment. Agenda Items ● Approval of Minutes of March 20, 2025 ○ Jana made a motion to accept the minutes of March 20, 2025 as amended, seconded by David. The motion passed unanimously. ● Director’s Report ○ FY2025 Budget Update The fiscal year is 75% completed. One library staff member is on Family and Medical Leave for three weeks. Other staff have been covering for them. Muir can cover any additional cost using excess from heating and electricity. The remaining funds in Library Materials will be going towards databases. Renewals happen in June. ○ FY2026 Budget Update No update. ○ Staff Update The library shared calls to participate in Empowered by Libraries from MBLC and Show Up for Our Libraries from the ALA, two advocacy opportunities for people to communicate with legislators about why libraries are important to them. Muir also asked the Select Board to sign a letter initiated by Mayor Petty of Worcester asking our congressional delegation to voice their resistance to IMLS cuts. Chairperson Nuzzolo signed on behalf of the board. ===PAGE 2=== Melanie, Lydia, and Muir have finalized a proposal for outreach services. Muir reviewed the plan with us. It identifies the target groups for outreach, identifies their needs, and has a list of action items to meet those needs. David made a motion to accept the action item list under the Outreach Plan, seconded by Jana. The motion passed unanimously. ○ Programs Update Muir reported that Deb Goodsell, Director of the Council on Aging, is talking to their Meals on Wheels clients about home delivery of books. Muir is submitting a grant application to Main Street Bank, requesting that they provide funds to pay for summer lunches again this year. ○ Technology Update Another of the new Dell computers broke. Muir is contacting the vendor. ○ Building & Maintenance Update The Proctor Memorial Garden water feature should be running this week. Test pits for the rainwater garden were dug last week. ● Conroy Memorial Garden discussion ○ Bob’s family are supportive of our plans for a garden and would like to work with us to make it happen. ● ARPA Update ○ No update on the amount of contingency funds that will be spent. Muir will follow up with Chris Ruth about this. ● Room Use / Tutors in the Library (deferred from March) ○ There has been a lot of competition for quiet study rooms for tutoring, Zoom calls, and quiet study. ○ Rooms can be reserved for a time slot for up to two weeks. ○ Tutors are running a business. Is there a town rule against using public property to make a profit? ○ Allowing students to be tutored in the library also benefits the students. ○ There are no changes being made to the Quiet Room policy right now. Muir will continue to keep an eye on this. ● Hoopla Report ○ At our last meeting, the Trustees asked Muir if he could cancel Hoopla due to AI and security issues. Hoopla requires a written request and it will take 60 days for cancellation. ○ Muir checked the accounts with suspicious emails and found that we had 20 such accounts, but all seemed OK when he compared them to the ILS. ○ Muir looked at the top 500 items requested and did not see anything that looked like AI. ○ Hoopla tracking personal information may still be an issue, but we do not know. ○ Muir will not be cancelling Hoopla but will keep an eye on reported concerns. ● Library Invested Funds update ○ No update. ● Brooks House update/discussion ○ See first item above. ● Friends Update ○ Janet Winer, Abby Perrine, and Lydia Henshaw are working on the library’s 20th anniversary. ○ The native plant sale and the book and bake sale were discussed. ○ Discussed whether having an ongoing book sale vs two yearly sales, or some combination of those, makes the most sense. This is a continuing discussion. ===PAGE 3=== ○ Robin made a list of what she does for the Friends so that others can pick up those tasks, in anticipation of her becoming a trustee after the election in May. ● Discuss our June meeting time. It falls on June 19th, the Juneteenth holiday. ○ The library is closed on June 19th. We will be meeting on June 12th. ● Board Comments ○ None ● Other ○ None ● Adjourn ○ A motion to adjourn was made by David, seconded by Jana. The motion passed unanimously. Meeting was adjourned at 9:17 p.m. ● Attached Documents ○ March 2025 Director’s Report ○ March 2025 Children’s Services Trustee Report ○ March 2025 Adult Services Department Report ===PAGE 4=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT FY25 Budget Update Staff Update The library shared calls to participate in “Empowered by Libraries” from MBLC, an advocacy opportunity to tell stories about how libraries have been important in your lives. We have bookmarks and postcards that people can write a short narrative about what libraries mean and submit to lovemasslibraries.com. I also requested the Select Board sign on to a letter initiated by Mayor Petty of Worcester asking our Congressional Delegation to voice their resistance to IMLS cuts. Chair Person Nuzzolo signed on behalf of the SB after their April 1 meeting. Melanie, Lydia and I have worked extensively the last few weeks to finalize a proposal for Outreach Services. Our plan is attached. I have discussed and assigned all staff projects in the staffing plan. Joslyn and Lydia are particularly about their projects. Kaitee is on FMLA, no return date yet. I met with Deb Bookis, Director of Learning and Teaching at the Schools to discuss partnerships and the schools draft of a Reconsideration Policy. There are several promising possibilities of partnerships, notably around STEM, OpSciEd curriculum and school library support. I will meet with Deb and Tara (STEM Lab) next. Programs Kate Chadbourne’s concert had excellent turn out and was an impressive performance as always. Kate is also interested in volunteering a workshop for students who are preparing the college essays. Jason Graham’s music clinic continues to draw a nice crown, which was up to 19 in March and 20 in April. FY25 Budget Budget Expended % Expended Calendar Completion LIBRARY DIRECTOR SALARY 90,726$ 67,784$ 75% 75% ASST LIBRARY DIRECTOR SALARY 64,023$ 47,349$ 74% LIBRARY STAFF SALARIES 242,984$ 185,463$ 76% BLDG REPAIRS & MTC -$ -$ SEWERAGE DISPOSAL 1,000$ 634$ 63% ELECTRICITY CHARGES 22,500$ 9,646$ 43% HEATING CHARGES/NATURAL GAS 18,500$ 9,832$ 53% WATER CHARGES 1,000$ 852$ 85% NETWORK MAINTENANCE 500$ 180$ 36% BOOK SERVICE 4,500$ 4,476$ 99% PROGRAMS 15,000$ 8,133$ 54% CONTRACTED SERVICES 2,500$ 732$ 29% CWMARS NETWORK 22,630$ 22,630$ 100% POSTAGE 900$ 334$ 37% OFFICE SUPPLIES 7,000$ 3,306$ 47% CUSTODIAL SUPPLIES 300$ 237$ 79% LIBRARY MATERIAL 94,000$ 31,292$ 33% MILEAGE REIMBURSEMENT 4,000$ 1,004$ 25% TOTALS 592,063$ 393,885$ 67% ===PAGE 5=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT Craft and Chill last Friday night had great turn out, too, with 27 signed up and 23 attendees. Monday’s grief support group was well attended and received positive feedback from the facilitator. She loved our library. This group was formerly meeting at LAAC. Tuesday night we hosted an Intro to Homeschooling program at the request of a local resident. Virtual Programming has offered a variety of topics, with low engagement. Most registrations seem to be people hoping to receive the recording to watch at a later date. Children’s Programming this month has been spectacular. Sensory Story Time with Pam Wockenfuss, Art with Julie, and STEM programming with Chris Rodrigues twice. Excellent experiences for attendees. Coming up: Thoreau’s “Economy” Reading 4/16, Visible Mending WKSP #2 4/18, Animal Adventures 4/22, Japanese Folktales and Origami 4/23, Crafternoon: Poem in Your Pocket 4/24, Open Mic Poetry Night 4/30 Outreach Outreach Plan proposal has been the focus this month. Building & Maintenance The new cleaning crew continues to have trouble entering the building without setting off the alarm. They are tasked with cleaning everything, so we are keeping an eye on items that might get left out to correct now. The Proctor Memorial Garden water feature should return this coming week. Test pits for the rainwater garden happened last week. Susan Conroy and family are supportive of our plans and are very interested in helping with their labor to create the garden. Technology Another of the new batch of Dell public access computers broke this week. I am reaching out to the vendor to see what can be done. This instance pushes the likelihood of a manufacturing defect up. Mason should be completing an install of security monitor in the Director’s Office this week. Melanie and I are planning the process of our ongoing digital resource assessment. ===PAGE 6=== APRIL 2025 Children's Services Trustee Report MARCH STATS: ACTIVITY NUMBER / PARTICIPANTS LITTLE LISTENERS STORYTIME 5 178 PRESCHOOL STORY TIME 3 65 MAGIC TREE HOUSE BOOK CLUB KITS 1 8 KIDS COMIC CLUB KITS 1 12 DROP-IN CRAFT WITH MISS JOSLYN 1 27 LEGOS AT THE LIBRARY 1 14 HOMESCHOOLERS CRAFT- PUZZLE PAINTING 1 35 S T E M WITH CHRIS- SIMPLE CIRCUITS 1 11 S T E M WITH CHRIS- HYDRAULIC CRITTERS 1 11 SENSORY STORY TIME WITH MISS PAM 1 10 MOTHER’S DAY PLANTING- SEED SEWING 1 25 ART CLASS WITH MISS JULIE 1 23 AUTOBIOGRAPHICAL GRAPHIC NOVEL WKSHP 1 3 STEM KITS STATISTICS: Top 3 Kits: • Ozobot • Flowers and Unicorns Coding • Three Little Pigs Problem Solving 32 KITS 10 Ci MONTHLY BUDGET REPORT: https://tinyurl.com/4bhd9dpu ===PAGE 7=== PATRON QUOTE FOR MARCH: “I love your library! I live in Leominster and work in Brookline, New Hampshire and this is the library that I choose to come to. I love coming here to your library!” HIGHLIGHTS FOR MARCH: SENSORY STORY TIME WITH MISS PAM: Pam Wockenfuss presented Light Up the Night sensory story time for an eager group of 10 children. She shared this wonderful story with the kids and their families and then allowed time to experience the story with all of their senses through the use of individual sensory boxes. Parents/caregivers are encouraged to participate along with the children as Pam explains the many benefits of sensory play. Lots of thought and sensory development awareness goes into developing the bins and I love that the kids get to keep them. ART CLASS WITH MISS JULIE We held our first art class with Julie Harrold and the children loved it! Julie has a BFA in Studio Arts, is a former Elementary art teacher/Art director and currently a homeschool mom who also teaches art classes in her spare time. She has a wonderful rapport with the kids, and they all benefit from her supportive, encouraging manner of teaching. ===PAGE 8=== S T E M WITH CHRIS: Two great S T E M classes with Chris this month- Simple Circuits: This workshop focused on creative thinking, and problem solving through circuit wiring concepts such as parallel and series circuits. Experimentation was key as the kids built their projects and got to see what didn’t work and they worked to find a solution that would. Hydraulic Critters: In this class, the kids learned about how hydraulics work while creating a hydraulic bug. MOTHER’S DAY SEED PLANTING: On a cold, drizzly Saturday day we gathered in the Story Craft Room for a two-part plant event. At first, we talked about gardening – how the process of gardening starts and what plants need to grow. Then we planted some marigold seeds. As the seeds sprout and begin to develop, library visitors can watch the seedlings grow until they are ready to become a gift for someone special. The librarians here at LPL will take good care of the growing plants until the kids come back in May to transplant the baby plants into bigger pots and decorate them for Mother’s Day gifting. ===PAGE 9=== UPCOMING EVENTS FOR APRIL: • APRIL 3rd - Magic Tree House Book Club and Kids Comic Club Kits available • APRIL 2-30th - Preschool Story Time for 4’s & 5’s • APRIL 3rd- In-Betweeners Book Club and LPL Kids Book Club • APRIL 5th- S T E M with Chris • APRIL 7th – Homeschoolers Family Meet-Up • APRIL 7-28th - Little Listeners Storytime for 0-3's • APRIL 10th- Art Class with Miss Julie • APRIL 14th – Drop-In Craft with Miss Joslyn • APRIL 15th -Getting Started with Home Schooling in MA- adults • APRIL 22nd - Legos at the Library • APRIL 22ND- Animal Adventures • APRIL 23rd – Japanese Folktales and Origami • APRIL 24th- Crafternoon- A Poem in Your Pocket • APRIL 28th - Homeschoolers Craft Corner Debbie Laffond, Children’s Services Librarian Joslyn Davis, Library Assistant, Children’s Area ===PAGE 10=== Trustee Report Adult Services Department April 2025 Summary of Last Month’s Programs & Events ➢ The March Saturday morning music clinic with Jason Graham was on March 1st with 19 people. ➢ Following the music clinic on March 1st was a reception for the new art exhibit with Trish Brown. We had two people join us for that event. ➢ Creative Drawing Basics was taught by Jill Pottle on Sunday March 2nd. There were 8 students in her session. This was funded by an LCC grant. ➢ The Lunenburg Business Association partnered with the library to host a downsizing seminar in the Wallace Room on Thursday, March 13th. There were 12 people in attendance. ➢ The March session of craft & chill on Friday, March 14th was canceled again due to low registrations. ➢ We were very excited to bring back The Gloucester Hornpipe and Clog Society for a St. Patrick’s Day concert on Sunday, March 16th. Unfortunately, a mix of weather and timing most likely led to an unexpectedly low turnout for the amazing concert. There were 5 people in attendance. ➢ Our community read book discussion brunch with the Lunenburg Adult Activity Center had 16 participants on the morning of March 17th. ➢ An appraisal workshop was held on Saturday, March 22nd. We had 13 people visit the library to get their items appraised. There was some initial confusion on timing of the program, but I think those who attended enjoyed the event. ➢ Edward Jones Financial visited the library on March 24th to discuss retirement planning, however we did not have anyone come to the program. We may try another topic at another time. ➢ Jill Pottle came back to teach a second LCC grant funded session of Creative Drawing Basics on Sunday, March 31st to a full class of 10 students. This Month’s Programs & Events ➢ On Saturday April 5th we had 20 people join us for another session of the music clinic series. ➢ Our rescheduled Empathy in Grief workshop was canceled again due to low registrations. We may try again in the fall or create a handout of information to have at the library for patrons to take home. ➢ Janet Winer, Abigal Perrine, and I have launched community information sessions for the public to learn about the upcoming 20th anniversary of the library building. We held one on April 8th that was not well attended but have two more booked for the end of the month. ➢ Our craft & chill program for April was an LCC funded paint night on April 11th. We had 20 people join us for a fun family night out that was a huge hit! ➢ Monthly Music Series: Irish Poetry & Song with Kate Chadbourne was on Sunday April 13th and drew 35 attendees for another stellar performance by Kate! ➢ The library is also the new meeting location for the local grief and healing support group that formerly met at the Lunenburg Adult Activity Center. Their first session will be on Monday April 14th. ➢ A homeschooling advocacy group will present a basic information session on Tuesday April 15th. ➢ On Wednesday April 16th we will host Jay DiPrima for a return program with Henry David Thoreau. This time he will be reading Thoreau’s work “Economy” in period costume. ➢ We have a return visit from Cathy Karp for another Visible Mending Workshop on Friday April 18th. ➢ During the school vacation week there will be another Puzzle Race on Wednesday April 23rd. ➢ To cap off poetry month, we will be hosting an Open Mic Poetry Night on Wednesday April 30th for anyone to come and share their favorite poem with the community. ===PAGE 11=== Recurring Program Update ➢ Book clubs are doing well with excellent discussions at our monthly meetings. o The Baking Book Club ended after our April meeting had no attendees. We may revisit in the fall, but for now we will take a break from this to consider other options. o The 100 Books Bucket List book club meets every first Tuesday morning. We averaged 9 attendees at each meeting last year, and we continue to get new members each month. o The Brighter Days book club meets every second Wednesday evening. There are now 10 consistent members of that discussion group. ➢ Stitchcraft knitting and crochet group attendance remains steady at 5-6 per week. And new members join periodically so it continues to grow! ➢ The monthly Board Game Brunch programs happening on a Saturday morning have been successful. We have a manageable number of 5-8 people at each event. ➢ Monthly Movie Nights are gaining momentum as word spreads about them. The March program had 13 people in the audience, and they gave very positive feedback about the film. ➢ Sew Simple Sessions have petered out with very limited engagement from patrons. We have had no more than two people at each session since it started in December. Due to the low attendance and drain on staff resources, April will be the last program in the series so we can invest in other areas. Virtual Program Update ➢ These are all events sponsored and managed by other libraries. By partnering with them we receive a dedicated link to track viewership and engagement from our patrons. To further promote these events, there is a standalone brochure at the front desk advertising March and April virtual programs. We have not joined program offerings for May or beyond at this time. o “Irish Whiskey - History and Recs with Travis Ireland of The Friskey Whiskey Podcast” was on March 17th. We had 2 register but no one joined the program. o “Community Read: Author Talk with Sonia Purnell!” was on March 25th. We did not track stats for engagement from specific community groups, but there were 25 total attendees for the talk. o “A History of Guinness Beer with Brewery Ambassador, Mike Reardon” was on March 31st. There were some technical issues with the connection, but we had 4 people register and 1 joined the talk. o “Local Farms, MA - Produce, Meats, Dairy, Oh My!” was on April 7th. We had 4 people register and 2 attend the event live. o “The Intersection of Climate Action and Romance Novels: A Panel Discussion” was on April 10th. We had 1 register but did not attend the program live. o “Tudor Queens and Ladies in Waiting: A Discussion with Authors Nicola Clark and Jade Scott” was on April 12th. We had 2 register, and no one attended live. o “The Two Nerdy History Girls Ride Again!” will be on April 14th. o “No More Curse! A History of the Red Sox with David Kruh” will be on April 28th. Programming Financial Report ADULT PROGRAMS AS OF 4/17/2025 BUDGET LINE TOTAL % SPENT % ENCUMBERED % REMAINING TOWN $4,500 90% 7% 3% FRIENDS - PROGRAM $3,000 55% 34% 11% FRIENDS - SUPPLIES $500 89% 0% 11% ===PAGE 12=== MUSIC SERIES $6,600 70% 23% 7% GRAND TOTAL $14,600 76% 16% 8% Respectfully submitted, Lydia Paolilli ======================================================================================== DOCUMENT : 2025-05-15-agenda-7217.txt BOARD : library-board-of-trustees DATE : 2025-05-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2025-05-15-agenda-7217.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05152025-7217 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of May 15, 2025 AGENDA Lunenburg Public Library Board of Trustees Thursday, May 15, 2025 5:30 p.m. Lunenburg Public Library • Reception for Dick & Donna who are departing the Board of Trustees after the May election • Public Comments • Agenda Items · Approval of Minutes of April 17, 2025 · Director’s Report • FY 2025 Budget Update • FY 2026 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Conroy Memorial Garden discussion · Room Use Policy Discussion · Library Invested Funds update · Friends Update • Board Comments • Other • Adjourn ======================================================================================== DOCUMENT : 2025-05-15-minutes-7217.txt BOARD : library-board-of-trustees DATE : 2025-05-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2025-05-15-minutes-7217.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05152025-7217 ======================================================================================== ===PAGE 1=== Lunenburg Public Library Trustees of Lunenburg Public Library, Meeting Minutes May 15, 2025 Attending: Harry Kubetz, Dick Mailloux (remote), Donna Saiia, Laura Boussom, Maia Wentrup, Jana-Lee Balish, David Niose, Muir Haman The LPLBT meeting was called to order at 6:54 p.m. by Chairperson Harry Kubetz. Reception for Dick & Donna who are departing the Board of Trustees after the May election ● Postponed until next month because Dick needed to attend the meeting remotely. Public Comment ● No public comment. Agenda Items ● Approval of Minutes of April 17, 2025 ○ Maia made a motion to accept the minutes of April 17, 2025, as amended, seconded by Jana. The motion passed by roll call vote, with Dick and Donna abstaining. ● Director’s Report ○ FY2025 Budget Update The fiscal year is 82% completed. Sewer will be an additional $600 for the year. The bill has not been entered yet. Excess funds will be moved to Library Materials to make purchases for the Library of Things, books, etc., and to Office Supplies. ○ FY2026 Budget Update Most of the increase in the FY2026 budget is in salaries. ○ Staff Update Muir attended the Town Meeting on May 3. Muir met with Deb Bookis, Director of Teaching and Learning at the schools, about STEM kits. He is hoping to continue the discussion with her and with Tara, 6th grade science teacher and STEM Club leader. Kaitee is working on developing a partnership with Pam Vallee, Librarian at Lunenburg Middle-High School. Staff has started to collect data for the Staffing Workflow Study. For one week, all staff will log their tasks throughout the day. Lydia and Muir will compile and analyze the data. This will be repeated another week during the summer. The goal of this study is to document data that will support requests for additional staff positions or adjustments to our current organizational hierarchy. Staff are working on their individual projects according to our staffing plan. Muir will complete staff evaluations during the summer. He is considering creating a rolling schedule for evaluations that would happen around hiring anniversaries to spread this large task out over the year, instead of doing it all in the summer, the busiest time of year for the library. Melanie will be going to the MLA conference on the Cape. Muir will be attending a Mental Health First Aid training through the Nashoba Board of Health on May 20. This training helps you to recognize when someone is in a crisis and how to get them appropriate resources. Muir is planning on meeting with library directors from Leominster and Fitchburg to share ideas. Ongoing Zoom calls between directors on the topic of the current funding situation continue. Debbie Lafond, Children’s Librarian, will be retiring in September. ○ Programs Update The Summer Reading Program is finalized. Hot lunches will be served again this year, Monday through Thursday, from June 23 to July 31. We are using the same vendor as last year. Muir is still waiting for confirmation from Main Street Bank that they will fund ===PAGE 2=== this, but he has another source of funds in case they can not support this program this year. Maia asked about serving lunch in August too, until school opens. Muir is open to this and thinks he can find a way to make this happen. Open Mic Poetry Night did not have good attendance. Muir and Jana have been discussing how to plan for poetry programs that are better attended. Jana spoke to Jacie at Smokestack Roasters about their poetry/open mic nights. They make it about more than just poetry. Kate Chadbourne’s concert was a success. Kate is also interested in volunteering to do a workshop for students who are preparing their college essays. Jason Graham’s music clinic continues to draw a nice crowd. Craft and Chill and a grief support group were both well attended. Virtual programming has low engagement. Children’s programming has been popular this month, especially during school vacation week. ○ Outreach Staff has contacted potential partners for outreach services, including Arrive Lunenburg and Tri-Town apartments, and Smokestack Coffee Roasters. Staff is creating a Welcome to Lunenburg and the Library packet of resources. Outreach events through September will include the All Vendor Fair, Lunenburg Cruise Night, Lunenburg Artisan Market, and the Lunenburg Farmers’ Market. ○ Technology Update Another of the new computers broke in mid-April. It has been sent to the manufacturer for repairs. A security monitor was installed in Muir’s office, and he can watch the feeds from the new security cameras. ○ Building & Maintenance Update Town Meeting approved a capital plan that included HVAC design for the library. This is scheduled for the early part of FY26. Muir asked Chris Ruth to attend a Trustee’s meeting to discuss. HVAC replacement is expected in FY27. The HVAC system needed some repair in early May, but seems to be operating efficiently again. A new cleaning crew is being trained and is improving. We are still waiting for Lakeview Landscaping to have time to get the Proctor Memorial Garden water feature running again. Muir and Robin Venezia met with Bill Bernard to discuss the latest draft of the design for the rainwater garden. ● Conroy Memorial Garden discussion ○ The Friends approved money for the Conroy Memorial Garden. ○ Muir met with Kevin Boussom, the artist who will be creating a sculpture for the garden. ○ Robin Venezia is planning on a bed prep and planting day on May 24. ● Room Use Policy Discussion ○ We should differentiate between conference rooms and private study rooms in the policy. ○ Policy should state how to handle tutors who reserve rooms on a regular basis, sometimes preventing others from using them. ○ Policy should state how to notify groups that have reserved rooms at a time the library needs to close due to weather or an emergency. ○ Policy should have a section about groups that reserve conference rooms outside regular library hours. ○ Muir will edit the policy for us to review. ● Library Invested Funds update ○ The investments have a value of approximately $99K. ===PAGE 3=== ● Friends Update ○ Discussed the Book & Bake Sale to be held June 6 & 7. ○ Discussed the Native Plant Sale to be held June 14. ○ Discussed ongoing planning for the 20th anniversary of the library building. ○ Jane Crook, President of the Friends, met with the North Central Mass Friends’ Consortium. She learned that Lunenburg has the largest number of members in the area. ● Board Comments ○ Dick spoke about his time on the board, and the accomplishments and changes during his time serving as a trustee. ○ Harry thanked Dick and Donna for the time they have given to the library. ○ Harry suggested that we have the reception for Dick and Donna at our next meeting. ● Other ○ None ● Adjourn ○ A motion to adjourn was made by Donna, seconded by Dick. The motion passed unanimously by roll call vote. The meeting was adjourned at 9:18 p.m. ● Attached Documents ○ May 2025 Director’s Report ○ May 2025 Children’s Services Trustee Report ○ May 2025 Young Adult Services Report ○ May 2025 Adult Services Department Report ===PAGE 4=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT FY25 Budget Update FY26 Budget Update Annual Town Meeting approved the previously proposed Library budget: Staff Update FY25 Budget Budget Expended % Expended Calendar Completion LIBRARY DIRECTOR SALARY 90,726$ 78,212$ 86% 82% ASST LIBRARY DIRECTOR SALARY 64,023$ 54,835$ 86% LIBRARY STAFF SALARIES 242,984$ 214,535$ 88% BLDG REPAIRS & MTC -$ -$ SEWERAGE DISPOSAL 1,000$ 634$ 63% ELECTRICITY CHARGES 22,500$ 13,340$ 59% HEATING CHARGES/NATURAL GAS 18,294$ 11,517$ 63% WATER CHARGES 1,200$ 1,125$ 94% NETWORK MAINTENANCE 500$ 200$ 40% BOOK SERVICE 4,500$ 4,476$ 99% PROGRAMS 15,000$ 13,166$ 88% CONTRACTED SERVICES 2,500$ 732$ 29% CWMARS NETWORK 22,630$ 22,630$ 100% POSTAGE 900$ 622$ 69% OFFICE SUPPLIES 7,000$ 4,087$ 58% CUSTODIAL SUPPLIES 300$ 237$ 79% LIBRARY MATERIAL 94,000$ 45,279$ 48% MILEAGE REIMBURSEMENT 4,000$ 1,299$ 32% TOTALS 592,057$ 466,924$ 79% ===PAGE 5=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT Annual Town Meeting on May 3 was the big event in the last three weeks since we met. It was a long meeting, running until about %:30, but a positive one for the library (See preceeding Budget update), and approval of a capital plan that include HVAC design and planning for the library. The two large debt exclusions failed to achieve 2/3 majorities on the Town Meeting floor, but are on the ballot this Saturday, while the Citizen’s Petition Override of Prop 2 ½ to raise funds to give the schools $2.1M passed and is not on the ballot. The Friends approved money for the Conroy Memorial Garden, and I met with the artist I would like to work with to discuss the project. Kevin Boussom, son of Laura, is excited to work on the project and anticipates completing his work before the fall. Robin was able to source the remaining plants she needs from Central Mass Gardens, and we are likely to have a bed prep and planting day in the next few weeks (likely May 24). I met with Deb Bookis on 4/16 and hoping to meet with her and Tara (STEM club leader) to continue that conversation. Kaitee has returned from FMLA and is working on developing a partnership with Pam Vallee. Our SRP is finalized (save one day where we will have a program but have had one presenter unable to come through, leaving us scrambling). We will be serving meals again, M-Th at 12 noon from June 23 to July 31. We will be working the same vendor as last year. We have started gathering data for our Staffing Workflow Study. This week all staff will log their tasks throughout the day and Lydia and I will compile and analyze afterward. Likely we will repeat the log during the SRP to deepen our data. Lydia and I have identified a few areas already that require some attention in our staff hierarchy to help clarify roles and assignments. The goal for this study is to document data that will support our requests for funding additional staff positions or adjustments to our current organizational hierarchy. All staff are working on their individual projects according to our staffing plan. I have put copies of the staff evaluation in our meeting folder for your review. I plan to complete individual evaluations and reviews during the summer for all staff. I am considering creating an rolling schedule for evaluations that would happen around hiring anniversaries to spread out the rather large task of reviews. Next week is the annual MLA conference on the Cape. Melanie and Joslyn are slated to go. I will attend a Mental Health First Aid training on May 20. I am also planning to get together with Library Directors from Leominster and Fitchburg to share ideas and progress. Ongoing Zoom calls between Directors on the topic of our current funding situations continue. Programs Although our Open Mic Poetry Night did not bring crowds, Kate Chadbourne’s concert had excellent turn out and was an impressive performance as always. Kate is also interested in volunteering a workshop for students who are preparing the college essays. Jason Graham’s music clinic continues to draw a nice crown, which was up to 19 in March and 20 in April. Craft and Chill last in April had great turn out, too, with 27 signed up and 23 attendees. Monday’s grief support group was well attended and received positive feedback from the facilitator. She loved ===PAGE 6=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT our library. This group was formerly meeting at LAAC. Tuesday night we hosted an Intro to Homeschooling program at the request of a local resident. Virtual Programming has offered a variety of topics, with low engagement. Most registrations seem to be people hoping to receive the recording to watch at a later date. Children’s Programming this month has been spectacular, especially for school vacation week. Art with Julie, and STEM programming with Chris Rodrigues, Japanese Folktales and Origami, Animal Adventures, the ongoing Tween cooking class. Excellent experiences for attendees. Coming up: Puzzle swap (5/17), Floral Design Workshop (5/13), Woman in Jazz (Virtual, 5/21), Creeque Alley returns for Monthly Music Series (5/29), and Captain America: Brave New World (5/30). Outreach ▪ Outreach We have been reaching out to potential partners for outreach services, including Arrive Lunenburg and Tri-Town Apartments, and Smokestack Coffee Roasters. We are assembling a Welcome to Lunenburg and the Library packet of resources. • All Vendor Fair at the T.C. Passios building - Saturday, May 10th, 11:00-6:00 o Weather started rainy, and ended windy, but this was a positive event with solid attendance. Robin manned the booth with Melody from the Friends and were joined by Melanie and Joslyn from the staff. Chatted with about 15 people, about half were not regular library users. • Lunenburg Cruise Night at T.C Passios Wednesday May 21 • Lunenburg Artisan Market at 186 Massachusetts Ave: o Sunday, June 8, 9:00-12:00 o Sunday, July 20, 9:00-12:00 o Sunday, August 31, 9:00-12:00 • Lunenburg Farmers Market at T.C. Passios: o Friday, June 13, 4:00-7:00 o Friday, July 11, 4:00-7:00 o Friday, August 8, 4:00-7:00 o Friday, September 12, 4:00-7:00 ▪ Building & Maintenance ===PAGE 7=== LUNENBURG PUBLIC LIBRARY DIRECTOR’S REPORT Our HVAC system needed attention early in May. THE board that had been repaired two years ago, needed some tweaks to programming and an electrical repair. The system seems to be operating efficiently again. The new cleaning crew seems to have learned how to enter the building without setting off the alarm. They are tasked with cleaning everything. So, we expect them to do so. Most departments in town reported having repeated issues at our last department head meeting. Still waiting for Lakeview to have time in their schedule to get the Proctor Memorial Garden water feature running again. Test pits for the rainwater garden happened last month, and Robin and I met with the design firm and Bill Bernard to discuss specifics of the latest draft design. The test pit results dictate that the garden function more as filter than as an aid to infiltration, and we have tempered the maintenance needs of the plantings with a focal point, so that our volunteer labor can effectively help establish the native plants that will be going in. The landscaping crew will be able to mow around the filter beds without disturbing the native plants. ▪ Technology Another of the new batch of Dell public access computers broke mid-April. It has been sent to the manufacturer for repairs. Mason helped to install a security monitor in the Director’s Office mid-April. Melanie and I have begun to gather data for our ongoing digital resource assessment. ===PAGE 8=== MAY 2025 Children's Services Trustee Report APRIL STATS: ACTIVITY NUMBER / PARTICIPANTS LITTLE LISTENERS STORYTIME 3 97 PRESCHOOL STORY TIME 4 96 MAGIC TREE HOUSE BOOK CLUB KITS 1 6 KIDS COMIC CLUB KITS 1 12 DROP-IN CRAFT WITH MISS JOSLYN 1 55 LEGOS AT THE LIBRARY 1 6 HOMESCHOOLERS MEETING- ECOTARIUM VISIT 1 51 S T E M WITH CHRIS- INTRO TO ROBOTICS 1 10 ANIMAL ADVENTURES 1 64 ART CLASS WITH MISS JULIE 1 22 JAPANESE FOLKTALES AND ORIGAME 1 12 STEM KITS STATISTICS: Top 3 Kits: • Ozobot • Flowers and Unicorns Coding • Three Little Pigs Problem Solving 32 KITS 10 Ci MONTHLY BUDGET REPORT: https://tinyurl.com/2jbc9nuh ===PAGE 9=== PATRON QUOTE FOR APRIL: PATRON CHECKING OUT BOOKS FROM ADULT COLLECTION: “I love your books that you put out. I find it so easy to pick something new to read just by looking at the books on display!” HIGHLIGHTS FOR APRIL: STORY TIME WITH LOCAL AUTHOR , JESSICA MCPHERSON Jessica came to story time today to share the story she wrote about the horses of Chincoteague Island entitled Where the Wild Ponies Swim. The kids really enjoyed the story and made some adorable ponies inspired by the story! . ART CLASS WITH MISS JULIE- Another successful painting class with Miss Julie. The subject was “birds”. ===PAGE 10=== Animal Adventures: An educational show from the Animal Adventures Family Zoo & Rescue Center - featuring live animals to pet! We got to see, up close and personal, Brazilian Three Banded Armadillo, Alligator, Snake, Chinchilla, Ferret, Hedgehog, Rats, Bunnies, Geckos, Bearded Dragons, Spiny Tailed Lizards, Blue Tongue Skink, and Turtles. DROP-IN CRAFT WITH MISS JOSLYN Fifty-five kids and families showed up today to make easter themed houses for their peeps! They had a blast! From Facebook post: ===PAGE 11=== UPCOMING EVENTS FOR MAY: • May 1st - Magic Tree House Book Club and Kids Comic Club Kits available • May 3rd- Author Story Time visit • May 5th & 12th -Little Listeners Storytime for 0-3'sPreschool Story Time for 4’s & 5’s • May 7th & 14th -Preschool Story Time for 4’s & 5’s • May 1st - In-Betweeners Book Club and LPL Kids Book Club • May 5th– Homeschoolers Family Meet-Up • May 8th- Mother's Day Planting • May 12th – Drop-In Craft with Miss Joslyn • May 19th - Homeschoolers Craft Corner • May 20th - Legos at the Library Debbie Laffond, Children’s Services Librarian Joslyn Davis, Library Assistant, Children’s Area ===PAGE 12=== Kaitlyn Himmelberger Young Adult Services May 2025 Summary - Programs o Past programs: ▪ Needle Felting for Teens ▪ Art on the Wing – 3 participants ▪ TAB meeting – cancelled due to illness ▪ Video Game Night – cancelled due to no participation ▪ Virtual Cooking Class – 7 participants o Upcoming teen programs: ▪ TAB Meeting ▪ Homeschool Craft Corner ▪ Drippy Sky Painting ▪ End of School Henna Other news/updates - Art on the Wing was a very successful program. One of the teens in the program is interested in animal rehabilitation like the program presenters and got the opportunity to discuss animal rehab with them as a career field. - Video Game Nights: We only have one video game night left for the school year. I am thinking that next year we will only have video game nights quarterly instead of monthly since this year’s attendance has been so low. - Virtual Cooking classes continue to be the most popular teen program. It's also a good family program as younger siblings and parents get involved as well. - TAB: Currently we have 4 regular TAB members. I would like to see a couple more and I am hoping that as some of the active library tweens age up this summer, they will join TAB. Since June of last year TAB has collectively volunteered 47hours 15min in the library. They are planning to volunteer in the children’s room this summer to assist Debbie and Joslyn with summer reading. - The Hot Pepper Garden has moved from the Teen Room to the garden outside. I created lots of signage to hopefully get people interested as they walk by. We had a patron give us a ton more pepper plants so now we have 12 varieties of peppers in the garden. ===PAGE 13=== - The SHAPIRO group teens will be joining us again this summer with daily visits. I have a meeting scheduled with the director to work out how these visits will look. - Teen Summer Reading: o Doing a mix of crafting, take & makes, and D&D this summer. Last summer attendance was very low despite the high number of teen readers, so I didn’t want to book anybody beyond the Henna program. o I have high hopes for the Take & Makes series as they were popular over the winter. The gardening take & make also did really well. o Continuing the strategy of high value prizes for summer reading that I think won over a lot of teens last year. This year’s big ticket items include a record player and polaroid camera. o I am in touch with the High School librarian, Pam Valle, to see how we can promote summer reading before school lets out. She passed on all the info for the program to the 8th grade ELA teachers. ===PAGE 14=== Trustee Report Adult Services Department May 2025 Summary of Last Month’s Programs & Events ➢ On Saturday April 5th we had 20 people join us for another session of the music clinic series. ➢ Janet Winer, Abigal Perrine, and I have launched community information sessions about the upcoming 20th anniversary of the library building. We held one on April 8th that was not well attended but the morning session on April 28th had two volunteers attend. ➢ Our craft & chill program for April was an LCC funded paint night on April 11th. We had 20 people join us for a fun family night out that was a huge hit! ➢ Monthly Music Series: Irish Poetry & Song with Kate Chadbourne was on Sunday April 13th and drew 35 attendees for another stellar performance by Kate! ➢ A homeschooling advocacy group gave an introductory information session on Tuesday April 15th to 14 people with varying interests in homeschooling. ➢ On Wednesday April 16th we hosted Jay DiPrima for a return program with Henry David Thoreau. This time he read Thoreau’s work “Economy” in period costume to 16 people. ➢ We had a return visit from Cathy Karp for another Visible Mending Workshop on Friday April 18th. There were 8 people at this workshop. ➢ During the school vacation week, we had five teams with a total of 18 participants join us for another Puzzle Race on Wednesday April 23rd. ➢ To cap off poetry month, we attempted to host an Open Mic Poetry Night on Wednesday April 30th for anyone to come and share their favorite poem with the community. However, only one brave local poet came to recite his favorite work. Instead of holding the program, he and I had an in-depth conversation on poetry for a few minutes during which he shared some insights to help us next time. This Month’s Programs & Events ➢ On Saturday May 1st we had 12 people join us for the final session of the music clinic series. Due to their success, we will negotiate continuing the series in the fall of this year. ➢ There was a Floral Design Workshop on Tuesday May 13th. ➢ The annual Spring Puzzle Swap will take place on Saturday May 17th. ➢ Wednesday May 21st we will host the first of our Monthly Music Series programs with jazz flutist Galen Abdur-Razzaq joining us on Zoom for a tribute to women in jazz performance. ➢ On Friday May 23rd, we will host an opening reception for the new art exhibit: Lunenburg High School AP & Honors Art Thesis Show. There will be a live jazz performance by two students at the reception that Friday from 4-6 pm. The exhibit will run May 17th-31st ➢ The library will be hosting author Varla Ventura for a unique talk on botanical folklore based on information from her book Enchanted Plants on Wednesday May 28th. ➢ May will have two music concerts as part of the Monthly Music Series, with the second event booked for Thursday May 29th when the folk-rock duo Creeque Alley return to perform. One of our most popular, well received, and enthusiastic performers, we are very excited to welcome them back! Recurring Program Update ➢ Book clubs are doing well with excellent discussions at our monthly meetings. ===PAGE 15=== o The 100 Books Bucket List book club meets every first Tuesday morning. We average 9 attendees at each meeting. o The Brighter Days book club meets every second Wednesday evening. There are now 10 consistent members of that discussion group. ➢ Stitchcraft knitting and crochet group attendance remains steady at 5-6 per week. ➢ The monthly Board Game Brunch programs have been moderately successful. There were no participants in April, but 3 new people for May’s meeting. ➢ Monthly Movie Nights have been hit or miss. The April program had 3 people in the audience, and one person left early dissatisfied with the selection, but we continue to learn and make better choices as the series goes on. There is more optimism for the next film on Friday May 30th. ➢ After many conversations and interest surveys with our Weight Strengthening class participants, Niki Holtzman and I have decided to try a new format for the summer: Tuesday Tune-Up Sessions. These are bi-weekly mini exercise classes for former attendees and new patrons. This is a compromise between the weekly meetings we usually do for a six-week series in fall and winter, and the break we normally take in the busy summer months. We had 11 people at our first class on Tuesday May 6th. Virtual Program Update ➢ These are events sponsored and managed by other libraries. By partnering with them we receive a dedicated link to track viewership and engagement from our patrons. There are no virtual programs booked in May or June, but there are several on deck for July and August that we will promote soon. o “Local Farms, MA - Produce, Meats, Dairy, Oh My!” was on April 7th. We had 4 people register and 2 attend the event live. o “The Intersection of Climate Action and Romance Novels: A Panel Discussion” was on April 10th. We had 1 register but did not attend the program live. o “Tudor Queens and Ladies in Waiting: A Discussion with Authors Nicola Clark and Jade Scott” was on April 12th. We had 2 people register, and no one attended live. o “The Two Nerdy History Girls Ride Again!” on April 14th had no registrations. o “No More Curse! A History of the Red Sox with David Kruh” on April 28th also had no registrations. Programming Financial Report ADULT PROGRAMS AS OF 5/13/2025 BUDGET LINE TOTAL % SPENT % ENCUMBERED % REMAINING TOWN $4,500 93% 4% 3% FRIENDS - PROGRAM $3,000 69% 27% 4% FRIENDS - SUPPLIES $500 90% 0% 10% MUSIC SERIES $6,600 70% 23% 7% GRAND TOTAL $14,600 81% 13% 6% Respectfully submitted, Lydia Paolilli ======================================================================================== DOCUMENT : 2025-06-12-agenda-7260.txt BOARD : library-board-of-trustees DATE : 2025-06-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/library-board-of-trustees/2025-06-12-agenda-7260.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06122025-7260 ======================================================================================== ===PAGE 1=== Lunenburg Public Library 1023 Massachusetts Avenue • Lunenburg, MA 01462 • (978) 582-4140 Agenda Lunenburg Public Library Board of June 12, 2025 AGENDA Lunenburg Public Library Board of Trustees Thursday, June 12, 2025 5:30 p.m. Lunenburg Public Library • Reception for Donna Saiia & Dick Mailloux • Public Comments • Agenda Items · Welcome to new trustees Robin Venezia & Stephanie Trudel · Thanks to David Niose for returning for his 1st full term · Board Reorganization · Approval of Minutes of May 15, 2025 · Acceptance of Women’s Club gift · Director’s Report • FY 2025 Budget Update • FY 2026 Budget Update • Staff Update • Programs Update • Technology Update • Building & Maintenance Update · Trustee Handbook discussion · Conroy Memorial Garden discussion · Room Use Policy Discussion · Library Invested Funds update & vote for guidance on investment strategy · Brooks House update / discussion · Friends Update · Discussion about having a LPL Board of Trustees meeting in August • Board Comments • Other • Adjourn