# lunenburg-housing-authority — 13 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2014-01-23-agenda-2949.txt BOARD : lunenburg-housing-authority DATE : 2014-01-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2014-01-23-agenda-2949.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01232014-2949 ======================================================================================== ===PAGE 1=== Town of Lunenburg Lunenburg Housing Authority NOTICE OF MONTHLY MEETING Thursday, January 23, 2014 6:30 p.m. Community Room, 131 White Street, Lunenburg, Massachusetts AGENDA: Opportunity for Public Comment ~ 15 minutes 1. Agenda 2. Minutes • November 21, 2013 3. Executive Director’s Report 4. Financial Report 5. Facilities Report 6. Motions - 201401 Five Year CIP 7. Old Business 8. New Business 9. Correspondence 10. Next Meeting Scheduled • To be determined ======================================================================================== DOCUMENT : 2014-01-23-minutes-2949.txt BOARD : lunenburg-housing-authority DATE : 2014-01-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2014-01-23-minutes-2949.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01232014-2949 ======================================================================================== ===PAGE 1=== LUNENBURG HOUSING AUTHORITY MINUTES OF REGULAR MEETING January 23, 2014 Members Present: Elizabeth Murphy, Chairperson Deborah A.H. Christen, Vice Chair Amaryllis Leet, Member Paul Doherty, Member Members Absent: Sheila Lumi, Member Also Present: Peter Proulx, Assistant E.D. Denise Ivaldi, Recording Secretary Resident Comments: The analog equipment for the TV has failed. Peter - Three companies no longer work on it. Comc ast costs about $90/month which is a little high. We are looking for a bundle package. How are things suppose to work during a snowstorm? Peter - Keith blows the horn, but will wait until Gatsby arrives . There was one incident where Gatsby arrived three hours later (tenants moved cars). There was a car that was hit. They were told not t o call police as it was private property. Gatsby is taking responsibility. Two people didn’t move their cars. Keith shoveled around them; he shouldn’t have to. Peter – he was probably being nice. The Chair opened the meeting at 6:30 p.m. and declared a quorum present. There were no minutes from the previous meeting; th ey will be available for the next meeting. There was some discussion on the Gatsby contract, e tc. The board was asked when the town stopped sanding? We will verif y this with Mr. Capoccia. ===PAGE 2=== Mr. Proulx went over the Director’s Report. All is well; fully occupied. Year-end financials will be available in February. Reserves are at 51.81%. He next went over the facilities report. Again, we are at 100% occupancy. Same number of work orders as previous month. There was a good turnout of residents at the Capita l Improvement Plan meeting held recently. Many of the ideas from the residents will be covered through the operating budget. This is a five year plan with a three year budget (FY 13/14/15). Plans for capital improvement are as follows: • FY13 – parking lot resurfacing • FY14 – which actually ends June 2014 – camera secur ity system. No more than 16 on the Community Building; to be monitored at LHA. • FY15 – carpet replacement in apartments • FY16/FY17 – kitchen replacements and some common ha lls. Drafty windows in apartments. FY17 is contingent upon DHCD allocations. Member Doherty asked how the numbers were determined. Peter explained. Member Doherty asked about the back patio/concrete. Peter said he was looking into that; might have other money available for that. The following resolution was presented: RESOLUTION TO APPROVE THE APPLICATION FOR CAPITAL IMPROVEMENT PLAN – FORMULA FUNDING TO DHCD Resolution 201401 Whereas: DHCD will annually provide a given amount of capital development funding through a “formula funding” allocation to address deficiencies and deferred maintenance issues identified and, Whereas: The Lunenburg Housing Authority has the ne ed to submit an application for Capital Improvement Plan (CIP) to DHCD for the years 2013, 2014, 2015, 2016 and 2017 and, Whereas: A meeting was held with the tenants on January 16, 2014 for their comment and input as required by DHCD. Lunenburg Housing Authority Regular Meeting Minutes Page 2. January 23, 2014 ===PAGE 3=== NOW THEREFORE BE IT RESOLVED, That the members of the Lunenburg Housing Authority Board of Commissioners have reviewed and approved the five year Capital Improvement Plan (CIP) Formul a Funding for years 2013, 2014, 2015, 2016 and 2017 a s presented and further authorize the Executive Direc tor to submit the application to DHCD. RESOLVED, Motion made by Member Doherty to authoriz e the Executive Director to submit the application for Ca pital Improvement Plan (CIP) Formula Funding, as proposed , to DHCD. SECONDED, Member Leet seconded the motion, and the motion was passed by a unanimous vote. Mr. Proulx explained the pipe burst of Friday, January 3 rd . He showed some photos to the board along with a piece of the damag ed pipe. It was a team effort. The fire department, electrician, Keith, L HA personnel (both office and maintenance) all worked together. Serve Pro ar rived Saturday morning at 8:00 a.m. Tenants either went to stay with a re lative or to a hotel. Everyone was back by Monday afternoon except for on e who chose to stay with a relative longer and was back in the apartmen t Thursday. Pizza and soda was provided to the displaced tenants in the C ommunity Room. The insurance company was contacted and everything will be covered except for the $1,000 deductible. Chair Murphy commented that there seemed to be a good response from LHA. There being no further business; on a motion by Cha ir Murphy, seconded by Vice Chair Christen, the meeting adjourned at 7:00 p.m. Lunenburg Housing Authority Regular Meeting Minutes Page 3. January 23, 2014 ======================================================================================== DOCUMENT : 2014-03-20-agenda-2950.txt BOARD : lunenburg-housing-authority DATE : 2014-03-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2014-03-20-agenda-2950.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03202014-2950 ======================================================================================== ===PAGE 1=== Town of Lunenburg Lunenburg Housing Authority NOTICE OF MONTHLY MEETING Thursday, March 20, 2014 6:30 p.m. Community Room, 131 White Street, Lunenburg, Massachusetts AGENDA: Opportunity for Public Comment ~ 15 minutes 1. Agenda 2. Minutes - November 21, 2013 - January 23, 2014 * Sue Honeycutt, Fenton & Ewald 3. Executive Director’s Report 4. Financial Report 5. Facilities Report 6. Motions - 201402 – 2013 Lead Compliance Certification - 201403 – 2014 Accounting Services Contract - 201404 – CFA, FY14 Health & Safety Initiative 7. Old Business 8. New Business - 2013 Year-End Financial Statement Certification - Administrative Fee Certification - 2014 Budget Certification - Schedule of Positions and Compensation 9. Correspondence - DHCD FY16/FY17 Formula Funding Award Letter Next Meeting Scheduled ======================================================================================== DOCUMENT : 2014-03-20-minutes-2950.txt BOARD : lunenburg-housing-authority DATE : 2014-03-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2014-03-20-minutes-2950.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03202014-2950 ======================================================================================== ===PAGE 1=== LUNENBURG HOUSING AUTHORITY MINUTES OF THE MONTHLY MEETING March 20, 2014 Members Present: Elizabeth Murphy, Chair Deborah A.H. Christen, Vice Chair Amaryllis Leet, Member Sheila Lumi, Member Paul Doherty, Member Also Present: Eugene Capoccia, Secretary Peter Proulx Resident Participation: A. A resident requested a status as to the plan for the planting boxes. The Executive Director replied that the boxes will be replanted this year and that a buffer will be installed between the family and elderly apartments. B. A resident asked if it would be possible to use organic materials for pesticide/herbicide and fertilizer treatments or t o have a list of the chemicals that are being used. The Executive Dire ctor stated that he will look into organic materials and will get informati on on the chemicals being used. C. A resident noted that John used to water all of the residents planting and wondered if Keith would now be doing that. The Ex ecutive Director responded that the Director of Facilities Manageme nt would schedule a meeting with all of the residents to discuss plant ing and their management. D. A resident inquired as to the availability of fu nding to replace kitchen cabinets and flooring. The Executive Director res ponded that there is funding in place but that it will take some time t o follow State Laws on ===PAGE 2=== Procurement before the new cabinets are installed. The new cabinets would include a cabinet over the refrigerator. E. A resident noted that the stairways need to be s wept and washed. A member of the Board suggested an outside company t o do them all at once. The Executive Director stated that he will follow up to make sure they get cleaned. F. A resident stated that the exterior doors do not open or close properly. The Executive Director stated that he will follow up to make sure they are addressed. 1. The Chair opened the Meeting at 6:38 p.m. 2. The Chair allowed the Executive Director to intr oduce Susan Honeycutt from the fee accounting firm of Fenton & Ewald. S usan Honeycutt reviewed the financial situation of the housing au thority for the fiscal year ending December 31, 2013. It was stated that the housing authority has never been in this good of a financial condition a nd that for the first time ever a positive balance was achieved in the utilit y accounts. 3. The Executive Director presented the Financial R eport for the period ending February 28, 2014 and reviewed the document with t he Board. Checks and statements were reviewed and signed. 4. The Chairman discussed the need for hallway clea ning and plantings and suggested a non-profit type approach such as the U nited Way Day of Caring. 5. Resolution 201402 Certification of Compliance wi th State Lead Laws was discussed. Paul Doherty made a motion to approve Resolution 201402, the Motion was seconded by Deborah A.H. Christen, the Motion was unanimously approved. 6. Resolution 201403 for Accounting Services was di scussed. Paul Doherty made a motion to approve Resolution 201403, the Motion was seconded by Sheila Lumi, the Motion was unanimously approved. ===PAGE 3=== 7. Resolution 201404 to Approve Amendment #2 to the Contract for Financial Assistance between the Lunenburg Housing Authority and the Department of Community and Development 5001 was discussed. Paul Doherty made a motion to approve Resolution 201404, the Motion was seconded by Deborah A.H. Christen, the Motion was unanimously approved. 8. The Board reviewed and executed the Year End Fin ancial Statements Certification, the Budget Certification, the Admin istrative Fee Certification and the Highest Salary Certification. 9. No New Business. 10. No Correspondence. 11. The Chair presented the minutes of the January 23, 2014 Monthly Meeting. Deborah A.H. Christen made a motion to accept the Minutes as presented, seconded by Paul Doherty; the motion was unanimous ly approved. 12. Being no further business; on a Motion by Debor ah A.H. Christen, seconded by Paul Doherty, the Meeting adjourned at 7:22 p.m. ======================================================================================== DOCUMENT : 2014-04-17-agenda-2951.txt BOARD : lunenburg-housing-authority DATE : 2014-04-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2014-04-17-agenda-2951.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04172014-2951 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2014-04-17-minutes-2951.txt BOARD : lunenburg-housing-authority DATE : 2014-04-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2014-04-17-minutes-2951.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04172014-2951 ======================================================================================== ===PAGE 1=== LUNENBURG HOUSING AUTHORITY MINUTES OF THE MONTHLY MEETING April 17, 2014 Members Present: Elizabeth Murphy, Chair Deborah A.H. Christen, Vice Chair Sheila Lumi, Member Paul Doherty, Member Members Absent: Amaryllis Leet Also Present: Eugene Capoccia, Secretary Peter Proulx Resident Participation: A. A resident requested noted that the back doors o f the apartments are drafty. B. A resident asked if tree trimming can be done th is year. 1. The Chair opened the Meeting at 6:32 p.m. 2. Minutes: Paul Doherty made a motion to accept the minutes of the November 21, 2013 Meeting. Deborah A. H. Christen seconded the motion, the motion was unanimously approved. Paul Doherty made a motion to accept the minutes of the March 20, 2014 Meeting. Elizabeth Murphy seconded the motion, the motion was unanimously approved. ===PAGE 2=== 3. The Executive Director presented the Executive D irector’s Report 4. The Executive Director presented the Financial R eport, including the high electric cost. 5. The Assistant Executive Director presented the F acilities Report. 6. No Motions. 7. No Old Business. 8. New Business: A Motion to approve and certify the 2014 Budget Amendment was discussed. Elizabeth Murphy made a motion to approve and certify the 2014 Budget Amendment. The Motion was seconded by Paul Doherty, the Motion was unanimously approved. 9. No Correspondence. 10. Being no further business; on a Motion by Paul Doherty, seconded by Elizabeth Murphy, the Meeting adjourned at 6:50 p.m. ======================================================================================== DOCUMENT : 2014-06-19-minutes-2952.txt BOARD : lunenburg-housing-authority DATE : 2014-06-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2014-06-19-minutes-2952.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06192014-2952 ======================================================================================== ===PAGE 1=== LUNENBURG HOUSING AUTHORITY MINUTES OF THE MONTHLY MEETING June 19, 2014 Members Present: Elizabeth Murphy, Chair Deborah A.H. Christen, Vice Chair Sheila Lumi, Member Amaryllis Leet, Member Caroline Fortin, Member Also Present: Eugene Capoccia, Secretary Resident Participation: The Executive Director answered a number of questions brought up by tenants present at the meeting. Some comments included the need to rake leaves in the back parking lot and some concern about the need for additional parking. 1. The chair declared a quorum present and opened t he meeting at 6:42 p.m. 2. Minutes: Deborah Christen made a motion to accept the minutes of the April 17, 2014 meeting. Caroline Fortin seconded the motion, the motion was unanimously approved. The Director declared this to be the annual meeting; as such he called for nominations. Sheila Lumi motioned to nominate the same slate of officers; that being Elizabeth Murphy as Chair and Deborah Christen as Vice Chair. Motion was seconded by Caroline Fortin; all were in favor and the motion ===PAGE 2=== carried. Therefore, the officers for the 2014-2015 year are Elizabeth Murphy as Chair and Deborah Christen as Vice-Chair. 3. The Executive Director presented his Report noti ng that our occupancy is at 100% as is the rent collection. 4. The Executive Director presented the Financial R eport; he noted that the reserves were at 62.3% and that the housing authority was ahead of their budget projections by $30,652.00. Caroline Fortin made a motion to accept the financial report, seconded by Deb Christen. The financial report was accepted. 5. The Executive Director presented the Facilities Report. 6. No Motions. Mr. Capoccia presented the following resolution: RESOLUTION TO ALLOW THE LUNENBURG HOUSING AUTHORITY TO REVISE THE SAMPLE FEE SCHEDULE Resolution 201405 Whereas: The costs of maintenance and material has increased and, Whereas: The authority has an obligation to recover the costs for damages and other maintenance related charges as a result of resident damages and replacement of light bulbs. NOW THEREFORE BE IT RESOLVED, That the attached list of fees is revised to meet t he current costs associated with damages and other maintenance related charges. RESOLVED, Motion made by Sheila Lumi to allow the L unenburg Housing Authority to revise the maintenance fee schedule. ===PAGE 3=== SECONDED, Caroline Fortin seconded the motion, and the motion was passed. 7. No Old Business. 8. New Business: 9. No Correspondence. Mr. Capoccia reported on the correspondence from State Auditor Susan Bump. He also presented the resignation of board member Sheila Lumi. Both were accepted by the board. 10. Being no further business; on a Motion by Debor ah Christen, seconded by Sheila Lumi, the Meeting adjourned at 7:50 p.m. ======================================================================================== DOCUMENT : 2014-09-18-agenda-2953.txt BOARD : lunenburg-housing-authority DATE : 2014-09-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2014-09-18-agenda-2953.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09182014-2953 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2014-09-18-minutes-2953.txt BOARD : lunenburg-housing-authority DATE : 2014-09-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2014-09-18-minutes-2953.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09182014-2953 ======================================================================================== ===PAGE 1=== LUNENBURG HOUSING AUTHORITY MINUTES OF THE MONTHLY MEETING September 18, 2014 Members Present: Elizabeth Murphy, Chair Deborah A.H. Christen, Vice Chair Caroline Fortin, Member Also Present: Eugene Capoccia, Secretary Peter Proulx Resident Participation: A. A resident asked what the snow plowing schedule will be. A meeting will be planned in October to have the resident give input on this subject. B. A resident asked if the weeds around the sign an d the bank near the entry of parking lot could be removed. C. A resident asked if the pine trees at the back p arking lot could be cut. D. A resident stating that some residents are smoki ng in their apartments. E. A resident asked if they will be getting new lig hts. The Executive Director stated that the Authority has new LED bulbs that can be given t residents. F. A resident stated that the exterior porch lights are out at Buildings J and K G. A resident stated that some residents have had i tems stolen from their unlocked cars and suggested that all residents lock their cars. H. A resident stated that the grass along the edge of the driveway is dead. The executive Director stated that in the spring the Authority will cut out the grass along the edge and install mulch. I. A resident stated the back parking lot is not ve ry well lit at night. J. A resident stated that the development was suppo sed to have an emergency generator and thought it had already been purchased. The Executive Director stated that when the renovations had been done the funds for the generator were removed in order to complete other work items. ===PAGE 2=== K. A resident asked what they should do if the powe r goes out and they do not have a car. The Executive Director stated that should call 911 for assistance and another resident stated that the Town has a shelter at Turkey Hill that opens for heat. L. A resident asked if the pine trees at the back p arking lot will be cut before winter. The Assistant Director stated that he would have an arborist look into whether it will make sense to cut the trees. M. A resident asked about the requirement for rent recertification paper to be submitted to the Authority. The Executive Director stated that it must be done once a year and that all resident in Lunenburg get recertified at the same time each year. N. A resident wanted to thank the Executive Directo r for listening to their concerns. 1. The Chair opened the Meeting at 6:30 p.m. 2. Minutes: Deborah Christen made a motion to accept the minutes of the June 19, 2014 Meeting. Elizabeth Murphy seconded the motion, the motion was unanimously approved. 3. The Executive Director presented the Executive D irector’s Report All units occupied, tree trimming ongoing, computer budget revision and the DHCD budget guidelines were discussed. 4. The Executive Director presented the Financial R eport Caroline Fortin made a motion to accept the Financial Report as submitted, Deborah Christen seconded the motion; the motion was unanimously approved. 5. The Assistant Executive Director presented the F acilities Report. 6. Resolutions : ===PAGE 3=== The Executive Director presented the Revised Income Limits for Admission & Fair Market Rents for Continued Occupancy (Public Housing Notice 2014-15). Elizabeth Murphy made a motion to accept the Revised Income Limits for Admission & Fair Market Rents for Continued Occupancy (Public Housing Notice 2014-15) as presented, Caroline Fortin seconded the motion; the motion was unanimously approved. The Executive Director presented the 2014 Budget Certification Revision 1 for review. Deborah Christen made a motion to accept the 2014 Budget Certification Revision 1 as presented, Elizabeth Murphy seconded the motion; the motion was unanimously approved. 7. No Other Correspondence. 8. No Resident Participation Requested Deborah Christen made a motion to adjourn the meeting at 6:50 pm, Elizabeth Murphy seconded the motion; the motion was unanimously approved. ======================================================================================== DOCUMENT : 2014-10-23-agenda-2954.txt BOARD : lunenburg-housing-authority DATE : 2014-10-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2014-10-23-agenda-2954.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10232014-2954 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2014-10-23-minutes-2954.txt BOARD : lunenburg-housing-authority DATE : 2014-10-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2014-10-23-minutes-2954.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10232014-2954 ======================================================================================== ===PAGE 1=== LUNENBURG HOUSING AUTHORITY MINUTES OF THE MONTHLY MEETING October 23, 2014 Members Present: Elizabeth Murphy, Chair Deborah A.H. Christen, Vice Chair Caroline Fortin, Member Paul Doherty, Member Absent: Amaryllis Leet, Member Also Present: Eugene Capoccia, Secretary Peter Proulx, Recording Secretary Resident Participation: A. A resident questioned if we will be having a snowing meeting. The Executive Director stated it is scheduled. B. Parking lot in back lot, the sap comes off the trees and falls on his car. C. Our septic system needs to be pumped. D. Locks on the outside door to be lockable, is this a law? Would like to have the outside door lockable. E. New windows where the air conditioners are installed do not close very well. The Executive Director said that we will look at the windows (F-2, Tony to look at the windows) and F-4). F. One resident said that the back door and the front door at M-4 will not lock. John fixed it but it is broken again. G. Instruct Keith to remove the pine needs from sidewalk and lot at least on ??? H. Resident mentioned that a fellow resident was (Ralph) hit by a car while riding his bike. Another resident said Ralph is getting better. I. Resident asked about the smoking policy, Unit F is the problem. The Executive Director explained the policy. ===PAGE 2=== 1. The chair declared a quorum present and opened t he meeting at 6:50 p.m. 2. Minutes: Deborah Christen made a motion to accept the minutes of the April 17, 2014 meeting. Caroline Fortin seconded the motion, the motion was unanimously approved. 3. The Executive Director presented his Report: A. Discussed the three (3) vacancies. Two people are moving downstairs and one person has moved into the Leominster Summit Health Care program. B. Everything is going quite well in general. Th e Executive Director discussed the net metering proposal for Fitchburg and how it would benefit the Lunen burg Housing Authority. The Executive discussed the pros and cons to participating in the program. The Executive recommended the Lunenburg Housing Authority purchase between 55% and 65%. C. The Executive raised the by-law documents that had been mailed and distributed new copies and discussed the need to update the by-laws, including the date and time of minutes and the signature of checks. 4. The Executive Director presented the Financial R eport. A. Deb Christen asked if it is time to sign new signature cards. B. The Executive Director discussed the financial climate of the Lunenburg Housing Authority on F2. We are at 67.61% for the reserve level, on F3 the Executive Director ran down the expenses and revenues of the Lunenburg Housing Authority. A resident asked to speak about the comments made before the meeting stating that he is the person that is smoking. He was instructed by the board members and the Executive Director that this is a management issue and he should call the Executive Director during the normal business hours. The Executive Director stated that his contract requires that he give the Lunenburg Housing Authority board notice of his retirement. He then discussed his plan to retire. The advertisement for the Executive Director position will go out in November. ===PAGE 3=== 5. Facilities Report – no review at meeting. 6. Mr. Capoccia presented the following resolution: RESOLUTION TO UPDATE THE EXISTING BY-LAWS Resolution 201407 Whereas: The Lunenburg Housing Authority has the ne ed to update the existing by-laws as they are outdated and need revision. NOW THEREFORE BE IT RESOLVED, That the Lunenburg Housing Authority Board of Commissioners approve the revised by-laws to be eff ective immediately. RESOLVED, Motion made by Elizabeth Murphy to approv e the revised by- laws effective immediately. SECONDED, Deborah A.H. Christen seconded the motion , and the motion was passed by a unanimous vote. 7. No Old Business. 8. No New Business. 9. No Correspondence. 10. Being no further business; on a Motion by Debor ah Christen, seconded by Caroline Fortin, the meeting adjourned at 7:40 p.m. ===PAGE 4=== ======================================================================================== DOCUMENT : 2014-11-20-agenda-2955.txt BOARD : lunenburg-housing-authority DATE : 2014-11-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2014-11-20-agenda-2955.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11202014-2955 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2014-11-20-minutes-2955.txt BOARD : lunenburg-housing-authority DATE : 2014-11-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2014-11-20-minutes-2955.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11202014-2955 ======================================================================================== ===PAGE 1=== LUNENBURG HOUSING AUTHORITY MINUTES OF THE MONTHLY MEETING November 20, 2014 Members Present: Elizabeth Murphy, Chair Deborah A.H. Christen, Vice Chair Caroline Fortin, Member Paul Doherty, Member Amaryllis Leet, Member Also Present: Eugene Capoccia, Secretary Peter Proulx, Recording Secretary Resident Participation prior to meeting: • Should the Community Room be locked. The Executive Director said that if the residents would like, we can keep it locked at all times. We will have Keith unlock the door and lock it when he leaves. • Parking at back lot – two cars do not pull in all t he way because of pine needles; makes it hard for other residents to park safely. The Vice Chair declared a quorum present and opened the meeting at 6:30 p.m. Minutes: Paul Doherty made a motion and Caroline Fortin seco nded, to accept the minutes of October 23 rd . All in favor, motions passed unanimously. The Executive Director Report: A. Update of a resident that moved to the Leominster Summit Program. B. A Lunenburg resident is moving from upstairs to dow nstairs. The three vacancies will be filled shortly. Rent collection is in very good shape. ===PAGE 2=== Financial Report: The Executive Director went over the financial report. A. He compared the ten month statement to the proje cted FY15 budget, including a description of the state’s budget guidelines/process. DHCD only issued the guidelines on November 14, 2014. Althou gh the guidelines are out, the signature page for the budget is still not available so signatures will be garnered at a future date. B. Reserves are just over $66,000 which is a 71.53% reserve. C. The Executive Director then compared the ten mo nth revenue and expenses to the FY15 proposed budget. Board members asked questions and made comments on Employee Benefits, Insurance and areas that were budgeted more or less than the approved 3%. The board and the Executive Director discussed the salary and facilities line items. Elizabeth Murphy made a motion to accept the financ ial report, Paul Doherty seconded and all were in favor, motion passed unanimously. The Executive Director gave a full report on Net Me tering. The Lodestar proposal was explained and the board discussed it. The Exec utive Director provided a review of the net metering process including the cr edits that are involved. The Executive Director recommended that the net metering contract does not go over 70% of the annual electric usage. The board discus sed the program details. The Executive Director explained that the Lunenburg Hou sing Authority would be retaining 25% of the savings. The board discussed the land to be used and transmission requirements. Paul Doherty made a motion to approve the net metering contract with Lodestar. Deborah Christen seconded the motion; all were in f avor and the motion passed unanimously. ===PAGE 3=== The Vice Chair presented the following resolutions: RESOLUTION TO ENTER INTO A CONTRACT FOR SNOW & ICE REMOVAL Resolution Number 201407 Whereas: The Lunenburg Housing Authority has reques ted and received bids for the removal of snow and ice at 131 White S treet for the 2014/2015, 2015/2016 and 2016/2017 seasons with an option for an additional 3 season renewal (see attached list of vendors) and, NOW THEREFORE BE IT RESOLVED, That the Lunenburg Housing Authority Board of Direc tors authorizes the Chairman and the Executive Director to award and enter into said contract with the lowest respon sible bidder, Lakeview Nurseries, 308 Electric Avenue, Lu nenburg, MA 01462. RESOLVED, Motion made by Caroline Fortin to authorize the awarding and signing of any and all appropriate documents in con nection with the snow and ice removal contract or the 2014/ 2015, 2015/2016 and 2016/2017 seasons. SECONDED, Motion was seconded by Paul Doherty and all were in favor. 2015 4001 OPERATING BUDGET RESOLUTION 201408 WHEREAS: The Lunenburg Housing Authority is require d by DHCD to submit an approved 4001 Operating Budget for State- Aided Housing for Fiscal Year 2015 and, ===PAGE 4=== NOW THEREFORE BE IT RESOLVED, That the Lunenburg Housing Authority Board authoriz es submission of the 4001 Operating Budget for State-A ided Housing for Fiscal Year 2015 to the Department of H ousing and Community Development, as directed by DHCD and recommended by the Executive Director, RESOLVED, Motion made by Amaryllis Leet to submit t he 2015 Operating Budget for State-Aided Housing of the Lunenburg Hou sing Authority to the Department of Housing and Communit y Development. SECONDED, Paul Doherty seconded the motion, and the motion was passed by a unanimous vote. The Executive Director explained the Executive Dire ctor Screening Committee. Elizabeth Murphy was appointed to the committee. Deborah Christen made a motion to adjourn the meetin g at 7:15 p.m. Caroline Fortin seconded and the meeting was adjourned. The next meeting will be held in January 2015.