# lunenburg-housing-authority — 14 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2025-01-23-agenda-6963.txt BOARD : lunenburg-housing-authority DATE : 2025-01-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-01-23-agenda-6963.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01232025-6963 ======================================================================================== 51726147620Town Clerk Received: 1/14/25 3:34 PM EG 00Town Clerk Received: 1/14/25 3:34 PM EG center-9525Lunenburg Housing Authority C/O Leominster Housing Authority, Managing Agent 100 Main Street Leominster, Massachusetts 01453-5599 Phone: (978) 537-5300 Fax: (978) 534-5335 North Central Mass Housing (ncmhousing.org) Lunenburg Housing Authority C/O Leominster Housing Authority, Managing Agent 100 Main Street Leominster, Massachusetts 01453-5599 Phone: (978) 537-5300 Fax: (978) 534-5335 North Central Mass Housing (ncmhousing.org) NOTICE OF REGULAR MEETING Submitted by: Benjamin Gold, Executive Director Date: 1/14/2025 Notice is hereby given in accordance with Section 23B of Chapter 39 of the General Laws that a regular meeting of the Lunenburg Housing Authority Board of Commissioners will be held at 2:00 P.M. on 1/23/2025, in the Community Room at 131 White Street, in the town of Lunenburg, Massachusetts. The public is invited to call in to the meeting via phone. To do so, call the conference line at (888) 982-0015 and enter the code 787-437-228. The Chair will conduct the meeting and instruct the public on the appropriate time and manner for comments. AGENDA Meeting Called to Order a. Roll Call b. Approval of Regular Minutes – 10/17/2024 Executive Director Report a. Maintenance Personnel Update 3. Financials a. Approval of October and November 2024 4. Administration a. Modernization/Work Order Report b. State-Aided Housing Report 5. Unfinished Business – None 6. New Business Resolution 2025-1 Federal Pacific Panel CFC Project 162041 7. Other Correspondence EOHLC PHN 2024-18 Update to Veteran’s Preference Screening EOHLC PHN 2024-19 Update to Performance Management Review (PMR) for 2025 Cycle (FYA 6/30/2025-3/31/2026) EOHLC PHN 2024-20 Public Housing Innovations 2025 Notice of Funding Availability EOHLC PHN 2024-21 Notice of Funding Availability Self-Sufficiency Program (SSP) for State-Aided Public Housing and Massachusetts Rental Voucher program (MRVP) EOHLC PHN 2024-22 Massachusetts State-Aided Housing Programs Property, Boiler & Machinery and Crime Insurance for Policy Period 11/17/24 to 11/17/25 EOHLC PHN 2024-23 Aging in Place Turnover Guidelines EOHLC PHN 2024-24 Recent Legislation: Easier Internet Installation for LHAs EOHLC PHN 2024-25 Guidance Related to Local Tenant Organizations (LTOs) and Tenant Participation Under 760 CMR 6.09 8. Motion to Adjourn ======================================================================================== DOCUMENT : 2025-01-23-minutes-6963.txt BOARD : lunenburg-housing-authority DATE : 2025-01-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-01-23-minutes-6963.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01232025-6963 ======================================================================================== ===PAGE 1=== P a g e | 1 Lunenburg Housing Authority Regular Meeting Minutes January 23, 202 5 LUNENBURG HOUSING AUTHORITY MINUTES OF REGULAR MEETING 131 White Street, Lunenburg, MA January 23 , 202 5 Members Present : Members Absent: Dale Proulx, Chair None Linda McDonald, Vice Chair Wayne Caron, Tenant Board Member Nicole Waters, Treasurer Deborah A.H. Christen Also Present : Benjamin Gold, Executive Director Adam Gautie, Assistant Executive Director Jade Tavares, Administrative Assistance/Special Projects Suzanne Bonney, Director of Finance Jessica Davies, Assistant Housing Manager Satellite Locations 1. Meeting C alled to O rder a. Chair Dale Proulx asked for a roll call of members present: Dale Proulx-present, Linda McDonald- present, Wayne Caron-present, Nicole Waters-present , and Deborah A.H. Christen-present . Also present , were Executive Director Benjamin Gold, Assistant Executive Director Adam Gautie , Administrative Assistance/Special Projects Jade Tavares , Director of Finance Suzanne Bonney, and Assistant Housing Manager Satellite Locations Jessica Davies . The Chair declared a quorum present and opened the meeting at 2:00 p .m . b. The minutes of October 17 , 202 4 were presented. With no discussion, Vice Chair made a motion to approve the minutes; Tenant Board Member seconded , with all in favor. 2. Executive Director Report a. Executive Director provided an update on the Maintenance personnel. 3. Financial Report a. The financials of October and November 2024 were reviewed. It was requested that the print be larger for the Analysis of Nonroutine Expenditures and Credits (p. 10) and to have it broken done by month. Tenant Board Member made a motion to approve the October and November 2024 financials as presented; Vice Chair seconded, with all in favor. 4. Administration a. Modernization/Work Order Report – Assistant Director 667-1 Generator – FISH#162040 This project is currently bidding. Quotes are due February 7, 2025. 667-1 Intercom System/Federal Pacific Panel Replacement – FISH#162041 This project is complete and ready for the CFC. 667-1 Site Improvements – FISH#162048 This is a project for various improvements that may be needed in the amount of $9,881. ===PAGE 2=== P a g e | 2 Lunenburg Housing Authority Regular Meeting Minutes January 23, 202 5 667-1 Window Replacement Phase 1 – FISH#162049 The designer submitted the schematic design to HLC for review on 1/14/2025 . 667-1 Storm Door Replacement – FISH#162055 This is a new project to replace storm doors throughout the development in the amount of $9,983. Work Order Report: 1. For 667: There was a total of 11 with 10 completed and 1 open. Out of these, 2 were Emergencies and have been completed. 2. For 705: There w ere none . b. State- Aided Housing Report – Executive Director We have 3,626 Elderly and 8,000 Family applicants on the waiting list. In October, t here were 2 lease- ups and 1 vacanc y . In November, there was 1 lease-up and 1 vacancy. In December, there were lease- up and no vacancies. We are at 100 % occupancy for Elderly ( 2 Empty unit – 2 Waiver = 0 Vacancy). We are at 100 % occup ancy for Family ( 1 Empty unit – 1 Waiver = 0 Vacancy). Overall occupancy is at 100 %. 5. Unfinished Business – None 6. New Business a. Resolution 202 5 -1 Federal Pacific Panel CFC Project 162041 Motion made by Treasurer to approve the Federal Pacific Panel CFC Project 162041 ; Board Member Deborah A.H. Christen seconded the motion, with all in favor. 7. Other Correspondence a. EOHLC PHN 20 24 -18 Update to Veteran ’s Preference Screening b. EOHLC PHN 2024-19 Update to Performance Management Review (PMR) for 2025 Cycle (FYA 6/30/2025-3/31/2026) c. EOHLC PHN 2024-20 Public Housing Innovations 2025 Notice of Funding Availability d. EOHLC PHN 2024-21 Notice of Funding Availability Self-Sufficiency Program (SSP) for State-Aided Public Housing and Massachusetts Rental Voucher program (MRVP) e. EOHLC PHN 2024-22 Massachusetts State-Aided Housing Programs Property, Boiler & Machinery and Crime Insurance for Policy Period 11/17/24 to 11/17/25 f. EOHLC PHN 2024-23 Aging in Place Turnover Guidelines g. EOHLC PHN 2024-24 Recent Legislation: Easier Internet Installation for LHAs h. EOHLC PHN 2024-25 Guidance Related to Local Tenant Organizations (LTOs) and Tenant Participation Under 760 CMR 6.09 8. Motion to Adjourn There being no further business, Board Member Deborah A.H. Christen made a motion to adjourn the meeting at 2:46 p.m. Treasurer seconded and with all in favor the meeting was adjourned. ======================================================================================== DOCUMENT : 2025-02-20-agenda-7032.txt BOARD : lunenburg-housing-authority DATE : 2025-02-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-02-20-agenda-7032.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02202025-7032 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2025-02-20-minutes-7032.txt BOARD : lunenburg-housing-authority DATE : 2025-02-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-02-20-minutes-7032.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02202025-7032 ======================================================================================== ===PAGE 1=== P a g e | 1 Lunenburg Housing Authority Regular Meeting Minutes February 20, 202 5 LUNENBURG HOUSING AUTHORITY MINUTES OF REGULAR MEETING – AMENDED 4/16/2025 131 White Street, Lunenburg, MA February 20 , 202 5 Members Present : Members Absent: Dale Proulx, Chair None Linda McDonald, Vice Chair Wayne Caron, Tenant Board Member Nicole Waters, Treasurer Deborah A.H. Christen Also Present : Benjamin Gold, Executive Director Evelyn Perez, Director of Housing Management Services Suzanne Bonney, Director of Finances Sue Honeycutt, from Fenton, Ewald and Associates PC Chris Boyer, Assistant Director of Facilities 1. Meeting C alled to O rder a. Chair Dale Proulx asked for a roll call of members present: Dale Proulx-present, Linda McDonald-present, Wayne Caron-present, Nicole Waters-present , and Deborah A.H. Christen-present . Also present were Executive Director Benjamin Gold , Director of Housing Management Services, Director of Finances Suzanne Bonney, Assistant Director of Facilities Chris Boyer, and Sue Honeycutt from Fenton, Ewald and Associates PC . The Chair declared a quorum present and opened the meeting at 2:00 p .m . b. The minutes of January 23 , 202 5 were presented. With no discussion, Tenant Board Member made a motion to approve the minutes; Vice Chair seconded, with all in favor . 2. Executive Director Report a. Executive Director provided an update on Maintenance Personnel. 3. Financial Report a. Sue Honeycutt from Fenton, Ewald and Associates PC reviewed the Year ’s End financials. The Reserve is at 64.47% . Board Member Deborah A.H. Christen made a motion to approve the Year ’s End financials as presented; Tenant Board Member seconded, with all in favor. b. Sue Honeycutt reviewed the Fisca l Year 2025 Budget. The total revenue is $365,216 and total expenses are $479,993, thereby requesting a subsidy of $145,931. Vice Chair made a motion to approve Operating Budget for State-Aided Housing of Lunenburg Housing Authority (Chapter 200/667/705/689/MRVP) Program Number 400-1 for Fiscal Year Ending 12/31/2025 ; Board Member Deborah A.H. Christen seconded, with all in favor. 4. Administration a. Modernization/Work Order Report – Assistant Director 667-1 Generator – FISH#162040 This project is currently bidding. Quotes are due February 26, 2025. ===PAGE 2=== P a g e | 2 Lunenburg Housing Authority Regular Meeting Minutes February 20, 202 5 667-1 Site Improvements – FISH#162048 This is a project for various improvements that may be needed in the amount of $9,881. 667-1 Window Replacement Phase 1 – FISH#162049 The designer submitted the schematic design to HLC for review on 1/14/2025. 667-1 Storm Door Replacement – FISH#162055 This is a new project to replace storm doors throughout the development in the amount of $9,983. Work Order Report: 1. For 667: There was a total of 22 with 19 completed and 3 open. Out of these, 9 were Emergencies and have been completed. 2. For 705: There was a total of 1 non-emergency and has been completed . b. State-Aided Housing Report – Executive Director We have 3,696 Elderly and 8,187 Family applicants on the waiting list. There were 0 lease- ups and 0 vacancies in January . We are at 100 % occupancy for Elderly ( 2 Empty unit – 2 Waiver = 0 Vacancy). We are at 100 % occup ancy for Family ( 1 Empty unit – 1 Waiver = 0 Vacancy). Overall occupancy is at 100 %. 5. Unfinished Business – None 6. New Business a. There was a notice that was sent out to all tenants informing the Tenant Board Seat is open for the term of 5/31/2025-5/31-2028. Tenant Board Member plans on running for the term. Chair informed that his 5 Year S eat is open as of May and will be running again. b. Resolution 202 5 -2 Year-End Financial and Federal State Lead Paint Certification. Motion made by Board Member Deborah A.H. Christen to approve the Year-End Financial and Federal State Lead Paint Certification ; Tenant Board Member seconded the motion, with all in favor. c. Resolution 2025-3 FY2025 Budget. Motion made by Vice Chair to approve the FY2025 Budget; Board Member Deborah A.H. Christen seconded the motion, with all in favor. 7. Other Correspondence a. EOHLC PHN 202 5 -1 Vacant Unit Turnover Task Forc e b. EOHLC PHN 2025-2 Comprehensive Modernization NOFA 8. Motion to Adjourn There being no further business, Board Member Deborah A.H. Christen made a motion to adjourn the meeting at 2:32 p.m. Tenant Board Member seconded and with all in favor the meeting was adjourned. ======================================================================================== DOCUMENT : 2025-04-17-agenda-7159.txt BOARD : lunenburg-housing-authority DATE : 2025-04-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-04-17-agenda-7159.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04172025-7159 ======================================================================================== ===PAGE 1=== NOTICE OF REGULAR M EETING Submitted by: Benjamin Gold, Executive Director Date: 4/8/2025 Notice is hereby given in accordance with Section 23B of Chapter 39 of the General Laws that a regular meeting of the L unenburg Housing Authority Board of Commissioners will be held at 2 :00 P.M. o n 4/17/2025 , in the Community Room at 131 White Street, in the town of Lunenburg , Massachusetts. The public is invited to call in to the meeting vi a phone. To do so, call the conference line at (888) 982-0015 and enter the code 280-632-323 . The Chair will conduct the meeting and instruct the public on the appropriate time and manner for comments. AGENDA 1. Meeting Called to Order a. Roll Call b. Approval of Regular Minutes – 2/20/2025 2. Executive Director Report a. Update on Resident Coffee and Donut Event b. CFA 3 . Financials a. Approval of January, February, March 2025 4 . Administration a. Modernization/Work Order Report b. State-Aided Housing Report 5 . Unfinished Business – None 6. New Business a. Resolution 20 2 5 -4 Accounting Services Contract 7. Other Correspondence a. EOHLC PHN 202 5 -1 Vacant Unit Turnover Task Force b. EOHLC PHN 2025-2 Comprehensive Modernization NOFA c. EOHLC PHN 2025-3 Amended Housing Situation Priority Policy for CSO d. EOHLC PHN 2025-4 SS Fairness Act 8. Motion to Adjourn Lunenburg Housing Authority C/O Leominster Housing Authority, Managing Agent 100 Main Street Leominster, Massachusetts 01453-5599 Phone: (978) 537-5300 Fax: (978) 534-5335 North Central Mass Housing (ncmhousing.org) Town Clerk Received: 4/8/25 11:46 am eg ======================================================================================== DOCUMENT : 2025-04-17-minutes-7159.txt BOARD : lunenburg-housing-authority DATE : 2025-04-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-04-17-minutes-7159.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04172025-7159 ======================================================================================== ===PAGE 1=== P a g e | 1 Lunenburg Housing Authority Regular Meeting Minutes April 1 7 , 202 5 LUNENBURG HOUSING AUTHORITY MINUTES OF REGULAR MEETING 131 White Street, Lunenburg, MA April 1 7 , 202 5 Members Present : Members Absent: Dale Proulx, Chair Nicole Waters, Treasurer Linda McDonald, Vice Chair Wayne Caron, Tenant Board Member Deborah A.H. Christen Also Present : Benjamin Gold, Executive Director Adam Gautie, Assistant Executive Director Jade Tavares, Administrative Assistance/Special Projects 1. Meeting C alled to O rder a. Chair Dale Proulx asked for a roll call of members present: Dale Proulx-present, Linda McDonald-present, Wayne Caron-present , and Deborah A.H. Christen-present . Also present , were Executive Director Benjamin Gold, Assistant Executive Director Adam Gautie , and Administrative Assistance/Special Projects Jade Tavares . The Chair declared a quorum present and opened the meeting at 2:00 p .m . b. The minutes of February 20 , 202 5 were presented. The minutes incorrectly listed Chair as the State Appointee; Deborah A.H. Christen is the State Appointee. The Chair ’s seat is up for election and is a 5-year term. Deborah A.H. Christen made a motion to approve the minutes as amended ; Tenant Board Member seconded , with all in favor. 2. Executive Director Report a. Executive Director discussed the Resident Coffee and Donut Event that went well. Executive Director talked about the CFA award. 3. Financial Report a. The financials of January, February and March 2025 were reviewed. Vice Chair made a motion to approve the January, February and March 202 5 financials as presented; Tenant Board Member seconded, with all in favor. 4. Administration a. Modernization/Work Order Report – Assistant Director Modernization Repor t 667-1 Generator – FISH#162040 We received 1 quote in the amount of $ 38,500, which is more than we expected. The problem is that the site itself is supported by a 3-phase electrical panel. That requires a 3-phase supported generator which costs more than a 2-phase generator. We can wire a for a 2-phase generator; however, we will be limited to our power in the event of a power failure. We will ===PAGE 2=== P a g e | 2 Lunenburg Housing Authority Regular Meeting Minutes April 1 7 , 202 5 not be able to run the stove with a 2-phase generator. The community room will still have heat, lighting, and charging capability for cell phones, batteries, etc. 667-1 Site Improvements – FISH#162048 This is a project for various improvements that may be needed in the amount of $9,881. 667-1 Window Replacement Phase 1 – FISH#162049 The contractor is working on the construction documents. They are scheduled to be completed by 4/25/25. Once complete, we can bid. 667-1 Storm Door Replacement – FISH#162055 This is a new project to replace storm doors throughout the development in the amount of $9,983. Wor k Order Report : 1. For 667: There was a total of 13 with 11 completed and 2 open. Out of these, 5 were Emergencies and have been completed. 2. For 705: There was a total of 2 with 1 completed and 1 open ; neither of these were Emergencies. b. State-Aided Housing Report – Executive Director We have 3,817 Elderly and 8,496 Family applicants on the waiting list. There w as 1 lease-up and 2 vacancies in March . We are at 97.92 % occupancy for Elderly ( 1 Empty unit – 0 Waiver = 1 Vacancy). We are at 100 % occup ancy for Family ( 1 Empty unit – 1 Waiver = 0 Vacancy). Overall occupancy is at 98.11 %. 5. Unfinished Business – None 6. New Business a. Resoluti on 202 5 -4 Accounting Services Contract. Motion made by Deborah A.H. Christen to approve the Accounting Services Contract ; Tenant Board Member seconded the motion , with all in favor. 7. Other Correspondence a. EOHLC PHN 202 5 -1 Vacant Unit Turnover Task Force b. EOHLC PHN 2025-2 Comprehensive Modernization NOFA c. EOHLC PHN 2025-3 Amended Housing Situation Priority Policy for CSO d. EOHLC PHN 2025-4 SS Fairness Act 8. Motion to Adjourn There being no further business, Deborah A.H. Christen made a motion to adjourn the meeting at 2:30 p.m. Vice Chair seconded and with all in favor the meeting was adjourned. ======================================================================================== DOCUMENT : 2025-06-26-agenda-7287.txt BOARD : lunenburg-housing-authority DATE : 2025-06-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-06-26-agenda-7287.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06262025-7287 ======================================================================================== 51726147620Town Clerk Received: 12:09 PM 6/23/25 EG 00Town Clerk Received: 12:09 PM 6/23/25 EG center-9525Lunenburg Housing Authority C/O Leominster Housing Authority, Managing Agent 100 Main Street Leominster, Massachusetts 01453-5599 Phone: (978) 537-5300 Fax: (978) 534-5335 North Central Mass Housing (ncmhousing.org) Lunenburg Housing Authority C/O Leominster Housing Authority, Managing Agent 100 Main Street Leominster, Massachusetts 01453-5599 Phone: (978) 537-5300 Fax: (978) 534-5335 North Central Mass Housing (ncmhousing.org) NOTICE OF REGULAR MEETING Submitted by: Benjamin Gold, Executive Director Date: 6/23/2025 Notice is hereby given in accordance with Section 23B of Chapter 39 of the General Laws that a regular meeting of the Lunenburg Housing Authority Board of Commissioners will be held at 2:00 P.M. on 6/26/2025, in the Community Room at 131 White Street, in the town of Lunenburg, Massachusetts. The public is invited to call in to the meeting via phone. To do so, call the conference line at (888) 982-0015 and enter the code 234-080-203-4109. The Chair will conduct the meeting and instruct the public on the appropriate time and manner for comments. AGENDA Opportunity for Public Comments Keeping the main entrance door closed. Meeting Called to Order a. Roll Call b. Approval of Regular Minutes – 4/17/2025 Executive Director Report Election of Officers Sea Crest 3. Financials a. Approval of April and May 2025 4. Administration a. Modernization/Work Order Report b. State-Aided Housing Report 5. Unfinished Business – None 6. New Business Resolution 2025-5 Approval of Third Signatory to execute CFAs on Behalf of Board Members 7. Other Correspondence EOHLC PHN 2025-5 Revised Income Limits for Admission & FMRs for Continued Occupancy EOHLC PHN 2025-6 Preventative Maintenance Planning Year Criteria 8. Motion to Adjourn ======================================================================================== DOCUMENT : 2025-06-26-minutes-7287.txt BOARD : lunenburg-housing-authority DATE : 2025-06-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-06-26-minutes-7287.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06262025-7287 ======================================================================================== ===PAGE 1=== P a g e | 1 Lunenburg Housing Authority Regular Meeting Minutes June 26, 202 5 LUNENBURG HOUSING AUTHORITY MINUTES OF REGULAR MEETING 131 White Street, Lunenburg, MA June 26 , 202 5 Members Present : Members Absent: Dale Proulx, Chair Nicole Waters, Treasurer Linda McDonald, Vice Chair Wayne Caron, Tenant Board Member Deborah A.H. Christen Also Present : Benjamin Gold, Executive Director Adam Gautie, Assistant Executive Director Jade Tavares, Administrative Assistance/Special Projects Cathy Santiago, Director of Housing Management Services Aleah Davis, Resident Service Coordinator Shane Parsons, Director of Facilities Moises Ramos, Housing Manager Satellite Locations Jessica Davies, Admissions Manager/SHA Manager 1. Meeting C alled to O rder a. Chair Dale Proulx asked for a roll call of members present: Dale Proulx-present, Linda McDonald-present, Wayne Caron-present , and Deborah A.H. Christen-present . Also present , were Executive Director Benjamin Gold, Assistant Executive Director Adam Gautie , Administrative Assistance/Special Projects Jade Tavares , Director of Housing Management Services Cathy Santiago, Resident Service Coordinator Aleah Davis, Director of Facilities Shane Parsons, Housing Manager Satellite Locations Moises Ramos, and Admissions Manager/SHA Manager Jessica Davies. The Chair declared a quorum present and opened the meeting at 2:01 p .m . b. The minutes of April 17 , 202 5 were presented. With no discussion, Tenant Board Member made a motion to approve the minutes; Vice Chair seconded , with all in favor. 2. Executive Director Report a. Executive Director discussed the personnel changes, as Evelyn Perez and Gerson Cintron left for new opportunities. Executive Director introduced Cathy Santiago as the new Director of Housing Management Services and Shane Parsons is the new Director of Facilities. Jessica Davies is the new Admissions Manager/Sterling Housing Authority Manager. Executive Director discussed the Election of Officers; the board members decided to wait until the next board meeting . Executive Director discussed the Sea Crest. Chair and Vice Chair stated they would like to attend; Administrative Assistance/Special Projects to sign them up. Tenant Board Member stated he will think about attending and would let Administrative Assistance/Special Projects know. ===PAGE 2=== P a g e | 2 Lunenburg Housing Authority Regular Meeting Minutes June 26, 202 5 3. Financial Report a. The financials of April and May 2025 were reviewed. Tenant Board Member made a motion to approve the April and May 202 5 financials as presented; Vice Chair seconded, with all in favor. 4. Administration a. Modernization/Work Order Report – Assistant Director 667-1 Generator – FISH#162040 We are working on new quotes after discussion about going from a 3-phase to 2-phase generator. 667-1 Site Improvements – FISH#162048 This is a project for various improvements that may be needed in the amount of $9,881. 667-1 Window Replacement Phase 1 – FISH#162049 The mock-up windows are on order. Once received, we will do a mock-up installation . 667-1 Storm Door Replacement – FISH#162055 Project complete. Wor k Order Report : 1. For 667: There was a total of 20 with 15 completed and 5 open. Out of these, 3 were Emergencies and have been completed. 2. For 705: There was a total of 4 with 3 completed and 1 open. Out of these, 1 w as an Emergencies and was completed . b. State-Aided Housing Report – Executive Director We have 3,869 Elderly /Young Disabled and 8,676 Family applicants on the waiting list. There w as 1 lease-up and 1 vacancy in April . We are at 97.87 % occupancy for Elderly ( 1 Empty unit – 0 Waiver = 1 Vacancy). We are at 100 % occup ancy for Family ( 1 Empty unit – 1 Waiver = 0 Vacancy). Overall occupancy is at 98.08 %. 5. Unfinished Business – None 6. New Business a. Resolution 202 5 -5 Approval of Third Signatory to execute CFAs on Behalf of Board Members. Motion made by Tenant Board Member to approve Vice Chair Linda McDonald as the Third Signatory to execute CFAs on Behalf of Board Members ; Chair seconded the motion, with all in favor. 7. Other Correspondence a. EOHLC PHN 202 5 -5 Revised Incomes Limits for Admission & FMR for Continued Occupancy b. EOHLC PHN 2025-6 Preventative Maintenance Planning Year Criteria 8. Motion to Adjourn There being no further business, Tenant Board Member made a motion to adjourn the meeting at 2:35 p.m. Vice Chair seconded and with all in favor the meeting was adjourned. ======================================================================================== DOCUMENT : 2025-08-21-agenda-7351.txt BOARD : lunenburg-housing-authority DATE : 2025-08-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-08-21-agenda-7351.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08212025-7351 ======================================================================================== ===PAGE 1=== NOTICE OF REGULAR M EETING Submitted by: Benjamin Gold, Executive Director Date: 8/12/2025 Notice is hereby given in accordance with Section 23B of Chapter 39 of the General Laws that a regular meeting of the L unenburg Housing Authority Board of Commissioners will be held at 2 :00 P.M. o n 8/21/2025 , in the Community Room at 131 White Street, in the town of Lunenburg , Massachusetts. The public is invited to call in to the meeting vi a phone. To do so, call the conference line at (888) 982-0015 and enter the code 245-278-354-141 . The Chair will conduct the meeting and instruct the public on the appropriate time and manner for comments. AGENDA 1. Meeting Called to Order a. Roll Call b. Approval of Regular Minutes – 6/26/2025 2. Executive Director Report a. Personnel Changes b. Sea Crest 3 . Financials a. Approval of June 2025 4 . Administration a. Modernization/Work Order Report b. State-Aided Housing Report 5 . Unfinished Business – None 6. New Business a. Resolution 202 5 -6 Wage Match for State Housing Program Tenants 7. Other Correspondence a. EOHLC PHN 202 5 -7 Vacancy Initiative 2.0 b. EOHLC PHN 2025-8 American Revolution 250 th Anniversary Celebration Funding c. EOHLC PHN 2025-9 Annual Plan Update d. EOHLC PHN 2025-10 Mandatory Data Reporting 8. Motion to Adjourn Lunenburg Housing Authority C/O Leominster Housing Authority, Managing Agent 100 Main Street Leominster, Massachusetts 01453-5599 Phone: (978) 537-5300 Fax: (978) 534-5335 North Central Mass Housing (ncmhousing.org) Town Clerk Received: 8/12/2025 10:00 AM EG ======================================================================================== DOCUMENT : 2025-10-16-agenda-7431.txt BOARD : lunenburg-housing-authority DATE : 2025-10-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-10-16-agenda-7431.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10162025-7431 ======================================================================================== ===PAGE 1=== NOTICE OF REGULAR M EETING Submitted by: Benjamin Gold, Executive Director Date: 9/29/2025 Notice is hereby given in accordance with Section 23B of Chapter 39 of the General Laws that a regular meeting of the L unenburg Housing Authority Board of Commissioners will be held at 1 :3 0 P.M. o n 10/16/2025 , in the Community Room at 131 White Street, in the town of Lunenburg , Massachusetts. The public is invited to log into the meeting vi a Teams . To do so, use the meeting ID: 266-338-29231 and enter the pass code Bp3Sf6nu . The Chair will conduct the meeting and instruct the public on the appropriate time and manner for comments. AGENDA 1. Meeting Called to Order a. Roll Call 2 . New Business a. Resolution 202 5 -7 Approval of Annual Plan for Fiscal Year 2026 3 . Motion to Adjourn Lunenburg Housing Authority C/O Leominster Housing Authority, Managing Agent 100 Main Street Leominster, Massachusetts 01453-5599 Phone: (978) 537-5300 Fax: (978) 534-5335 North Central Mass Housing (ncmhousing.org) Town Clerk Received: 9/29/25 10:20 AM EG ======================================================================================== DOCUMENT : 2025-10-16-agenda-7445.txt BOARD : lunenburg-housing-authority DATE : 2025-10-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-10-16-agenda-7445.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10162025-7445 ======================================================================================== 51726147620Town Clerk Received: 10/7/2025 11:30 AM EG 00Town Clerk Received: 10/7/2025 11:30 AM EG center-9525Lunenburg Housing Authority C/O Leominster Housing Authority, Managing Agent 100 Main Street Leominster, Massachusetts 01453-5599 Phone: (978) 537-5300 Fax: (978) 534-5335 North Central Mass Housing (ncmhousing.org) Lunenburg Housing Authority C/O Leominster Housing Authority, Managing Agent 100 Main Street Leominster, Massachusetts 01453-5599 Phone: (978) 537-5300 Fax: (978) 534-5335 North Central Mass Housing (ncmhousing.org) NOTICE OF REGULAR MEETING Submitted by: Benjamin Gold, Executive Director Date: 10/7/2025 Notice is hereby given in accordance with Section 23B of Chapter 39 of the General Laws that a regular meeting of the Lunenburg Housing Authority Board of Commissioners will be held at 2:00 P.M. on 10/16/2025, in the Community Room at 131 White Street, in the town of Lunenburg, Massachusetts. The public is invited to log into the meeting via Teams. To do so, use the meeting ID: 217-596-144-176-5 and enter the passcode jB3m5Hc6. The Chair will conduct the meeting and instruct the public on the appropriate time and manner for comments. AGENDA Meeting Called to Order a. Roll Call b. Approval of Regular Minutes – 8/21/2025 Executive Director Report a. Maintenance Personnel b. Sea Crest Review 3. Financials a. Approval of July, August and September 2025 4. Administration a. Modernization/Work Order Report b. State-Aided Housing Report 5. Unfinished Business – None 6. New Business Resolution 2025-8 Approval of Affirmative Action Plan 7. Other Correspondence EOHLC PHN 2025-11 FY2026 Budget Guidelines EOHLC PHN 2025-12 Seeking Pre-Qualified Candidates to Serve as Chief Administrative and Financial Officer (CAFO) EOHLC PHN 2025-13 Amendments to 760 CMR 5.00 8. Motion to Adjourn ======================================================================================== DOCUMENT : 2025-10-16-minutes-7431.txt BOARD : lunenburg-housing-authority DATE : 2025-10-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-10-16-minutes-7431.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10162025-7431 ======================================================================================== LUNENBURG HOUSING AUTHORITY MINUTES OF ANNUAL MEETING 131 White Street, Lunenburg, MA October 16, 2025 Members Present: Members Absent: Dale Proulx, Chair Nicole Waters, Treasurer Linda McDonald, Vice Chair Wayne Caron, Tenant Board Member Deborah A.H. Christen, Member Also Present: Adam Gautie, Assistant Executive Director Jade Tavares, Administrative Assistance/Special Projects Suzanne Bonney, Director of Finance Moises Ramos, Housing Manager Satellite Locations Meeting Called to Order Chair Dale Proulx asked for a roll call of members present: Dale Proulx-present, Linda McDonald-present, and Deborah A.H. Christen-present. Also present were Assistant Executive Director Adam Gautie, Administrative Assistant/Special Projects Jade Tavares, Director of Finance Suzanne Bonney, and Housing Manager Satellite Locations Moises Ramos. The Chair declared a quorum present and opened the meeting at 1:30p.m. There was a discussion of the Annual Plan: Tenant stated she is happy with the new windows. There will be “parcel boxes” installed once the intercom project is finished. Turnover expenses The existing maintenance plan is working well. Policies are up to date. There were questions about the proposed Annual Plan Budget from the board. Assistant Executive Director to follow up. New Business Resolution 2025-7 Approval of Annual Plan for Fiscal Year 2026. Motion made by Vice Chair to “attentively” approve the Annual Plan for Fiscal Year 2026. The Board Members requested Assistant Executive Director to follow up with Finance for clarification, which will be presented at the next board meeting. Board Member Deborah A.H. Christen seconded the motion, with all in favor. Motion to Adjourn There being no further business, Board Member Deborah A.H. Christen made a motion to adjourn the meeting at 1:56p.m. Vice Chair seconded and with all in favor the meeting was adjourned. Lunenburg Housing Authority Annual Meeting Minutes October 16 2025 Page | PAGE \* MERGEFORMAT 2 ======================================================================================== DOCUMENT : 2025-11-20-agenda-7508.txt BOARD : lunenburg-housing-authority DATE : 2025-11-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-11-20-agenda-7508.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11202025-7508 ======================================================================================== ===PAGE 1=== NOTICE OF REGULAR M EETING Submitted by: Benjamin Gold, Executive Director Date: 11/10/2025 Notice is hereby given in accordance with Section 23B of Chapter 39 of the General Laws that a regular meeting of the L unenburg Housing Authority Board of Commissioners will be held at 2 :00 P.M. o n 11/20/2025 , in the Community Room at 131 White Street, in the town of Lunenburg , Massachusetts. The public is invited to log into the meeting via Teams . To do so, use the meeting ID: 289-650-758-121-9 and enter the passcode C85HF9MN . The Chair will conduct the meeting and instruct the public on the appropriate time and manner for comments. AGENDA 1. Meeting Called to Order a. Roll Call b. Approval of Annual Minutes – 10/16/2025 c. Approval of Regular Minutes – 10/16/2025 2. Executive Director Report a. Maintenance Personnel b. Employment Update 3 . Financials a. Approval of September and October 2025 4 . Administration a. Modernization /Work Order Report b. State -Aided Housing Report 5 . Unfinished Business – None 6. New Business a. Resolution 202 5 -9 Approval of Budget Revision 7. Other Correspondence – None 8. Motion to Adjourn Lunenburg Housing Authority C/O Leominster Housing Authority, Managing Agent 100 Main Street Leominster, Massachusetts 01453-5599 Phone: (978) 537-5300 Fax: (978) 534-5335 North Central Mass Housing (ncmhousing.org) Town Clerk Received: 11/10/05 EG ======================================================================================== DOCUMENT : 2025-11-20-minutes-7508.txt BOARD : lunenburg-housing-authority DATE : 2025-11-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-housing-authority/2025-11-20-minutes-7508.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11202025-7508 ======================================================================================== ===PAGE 1=== P a g e | 1 Lunenburg Housing Authority Regular Meeting Minutes November 20, 2025 LUNENBURG HOUSING AUTHORITY MINUTES OF REGULAR MEETING 131 White Street, Lunenburg, MA November 20 , 2025 Members Present : Members Absent: Linda McDonald, Vice Chair Dale Proulx, Chair Wayne Caron, Tenant Board Member Nicole Waters, Treasurer Deborah A.H. Christen Also Present : Benjamin Gold, Executive Director Adam Gautie, Assistant Executive Director Jade Tavares, Administrative Assistance/Special Projects Suzanne Bonney, Director of Finance Chris Boyer, Director of Modernization Catherine Santiago, Director of Housing Management Services 1. Meeting C alled to O rder a. Vice Chair Linda McDonald asked for a roll call of members present: Linda McDonald- present, Wayne Caron-present, and Deborah A.H. Christen-present. Also present were Executive Director Benjamin Gold, Assistant Executive Director Adam Gautie, Administrative Assistant/Special Projects Jade Tavares , Director of Finance Suzanne Bonney , Director of Modernization Chris Boyer, and Director of Housing Management Services Catherine Santiago . The Vice Chair declared a quorum present and opened the meeting at 2:00 p .m . b. The Annual Plan minutes of November 16 , 2025 were presented. With no discussion, board member Deborah A.H. Christen made a motion to approve the minutes; Tenant Board Member seconded, with all in favor. c. The Regular minutes of November 16, 2025 were presented. With no discussion, Tenant Board Member made a motion to approve the minutes; board member Deborah A.H. Christen seconded , with all in favor. 2. Executive Director Report a. Executive Director stated interviews for the maintenance position are ongoing. Director of Facilities Shane Parsons will be leaving on Wednesday (11/26); interviews are being held for the position. 3. Financial Report a. The financials of September 2025 were reviewed. Tenant Board Member made a motion to approve the 2025 financials as presented; board member Deborah A.H. Christen seconded, with all in favor. The financials for October will be ready by the next board meeting. ===PAGE 2=== P a g e | 2 Lunenburg Housing Authority Regular Meeting Minutes November 20, 2025 4. Administration a. Modernization/Work Order Report – Assistant Director 667-1 Generator – FISH#162040 Quotes are out and are due 12/10/25. 667-1 Site Improvements – FISH#162048 This is a project for various improvements that may be needed in the amount of $9,881. 667-1 Window Replacement Phase 1 – FISH#162049 The mock-up installation is complete. We are now coordinating an installation schedule with the contractor as of 11/12/2025. Wor k Order Report : 1. For 667: There was a total of 24 with 20 completed and 4 open. Out of these, 16 were Emergencies and have been completed. 2. For 705: There was a total of 8 with 3 completed and 5 open. Out of these, 1 w as an Emergenc y and has been completed . b. State-Aided Housing Report – Executive Director We have 4,339 Elderly and 9,410 Family applicants on the waiting list. There w as 1 lease-up and 1 vacanc y in September . We are at 97.83 % occupancy for Elderly ( 3 Empty unit – 2 Waiver = 1 Vacancy). We are at 80 % occupancy for Family ( 2 Empty unit – 1 Waiver = 1 Vacancy). Overall occupancy is at 96.08 %. There was a discussion about the EOHLC Initiative for Unit Vacancy Turnover , where the Worcester Housing Authority , could come out to complete the task for the Lunenburg Housing Authority. This would be a temporary situation. The board members were open to the idea. Executive Director to follow up with WHA Executive Director. 5. Unfinished Business – None 6. New Business a. Resolution 2025- 9 Approval of Budget Revision. Director of Finance discussed the reasons for the Budget Revision. Motion made by Tenant Board Member to approve the Budget Revision ; board member Deborah A.H. Christen seconded the motion , with all in favor. 7. Other Correspondence – None 8. Motion to Ad journ There being no further business, board member Deborah A.H. Christen made a motion to adjourn the meeting at 2:29 p.m. Tenant Board Member seconded and with all in favor the meeting was adjourned.