# lunenburg-municipal-building-design-committee — 9 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2023-02-06-agenda-116.txt BOARD : lunenburg-municipal-building-design-committee DATE : 2023-02-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-municipal-building-design-committee/2023-02-06-agenda-116.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02062023-116 ======================================================================================== ===PAGE 1=== LUNENBURG MUNICIPAL BUILDING DESIGN COMMITTEE MEETING NOTICE Monday, February 6, 2023 – 6:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The recording of this meeting will be available on the Lunenburg Public Access YouTube channel within 24 hours. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: Join Zoom Meeting https://us02web.zoom.us/j/81193088291 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 811 9308 8291#. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. Public participation is encouraged, and public comments may be permitted on regular agenda topics in addition to the public comment periods, at the discretion of the Chair. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. Public participation is encouraged, and public comments may be welcome during committee member discussions, at the discretion of the Chair. 6:00 PM - Call to Order 1. Public Comment a. Public b. APDC Representative c. Committee Members 2. Discuss feedback from Building Commissioner and Town boards and revise building concept 3. Discussion on Committee Communications and Public Outreach a. Correspondence to the Committee b. Prepared updates, findings, positions, and questions to appointing boards c. Social Media Engagement 4. Old Business a. Agenda Requests & Action Items 5. Review & Approve Minutes 6. Future Meeting Schedule First and third Monday of each month, at 6PM a. February 20 – need to reschedule b. March 6 7. Public Comment a. Public b. APDC Representative c. Committee Members 8. Adjourn 17 Main Street, P. O. Box 135 Lunenburg, MA 01462 978-582-4144 Fax 978-582-4148 Michael-Ray Jeffreys, Chair, Select Board David Blatt, Vice-Chair, Community Member Brian Lehtinen, Clerk, School Committee Tom Gray, Finance Committee Matthew Allison, Planning Board Gregory Roy, Community Member Kristina Masaitis, Community Member ======================================================================================== DOCUMENT : 2023-03-20-agenda-117.txt BOARD : lunenburg-municipal-building-design-committee DATE : 2023-03-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-municipal-building-design-committee/2023-03-20-agenda-117.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03202023-117 ======================================================================================== ===PAGE 1=== LUNENBURG MUNICIPAL BUILDING DESIGN COMMITTEE MEETING NOTICE Monday, March 20, 2023 – 6:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The recording of this meeting will be available on the Lunenburg Public Access YouTube channel within 24 hours. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/84945124509 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 849 4512 4509#. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. Public participation is encouraged, and public comments may be permitted on regular agenda topics in addition to the public comment periods, at the discretion of the Chair. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. Public participation is encouraged and public comments may be welcome during committee member discussions, at the discretion of the Chair. 6:00 PM - Call to Order 1. Public Comment a. Public b. APDC Representative c. Committee Members 2. Discuss feedback from meeting with Building Commissioner 3. Revise Concept for Ritter, Town Hall, and TCP, to incorporate feedback from: a. Select Board b. School Committee c. Planning Board d. Community 4. Discussion on Committee Communications and Public Outreach a. Correspondence to the Committee b. Prepared updates, findings, positions, and questions to appointing boards c. Social Media Engagement 5. Old Business a. Agenda Requests & Action Items 6. Review & Approve Minutes 7. Future Meeting Schedule First and third Monday of each month, at 6PM a. April 3 b. Reschedule April 17 8. Public Comment a. Public b. APDC Representative c. Committee Members 9. Adjourn 17 Main Street, P. O. Box 135 Lunenburg, MA 01462 978-582-4144 Fax 978-582-4148 Michael-Ray Jeffreys, Chair, Select Board David Blatt, Vice-Chair, Community Member Brian Lehtinen, Clerk, School Committee Peter Beardmore, Finance Committee Matthew Allison, Planning Board Gregory Roy, Community Member Kristina Masaitis, Community Member ======================================================================================== DOCUMENT : 2023-05-01-agenda-118.txt BOARD : lunenburg-municipal-building-design-committee DATE : 2023-05-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-municipal-building-design-committee/2023-05-01-agenda-118.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05012023-118 ======================================================================================== ===PAGE 1=== LUNENBURG MUNICIPAL BUILDING DESIGN COMMITTEE MEETING NOTICE Monday, May 1, 2023 – 6:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The recording of this meeting will be available on the Lunenburg Public Access YouTube channel within 24 hours. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7663167607 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 849 4512 4509#. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. Public participation is encouraged, and public comments may be permitted on regular agenda topics in addition to the public comment periods, at the discretion of the Chair. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. Public participation is encouraged and public comments may be welcome during committee member discussions at the discretion of the Chair. 6:00 PM - Call to Order 1. Public Comment a. Public b. APDC Representative c. Committee Members 2. Revise Concept for Ritter, Town Hall, and TCP, to incorporate feedback from: a. Select Board b. School Committee c. Planning Board d. Community 3. Discussion on Committee Communications and Public Outreach a. Correspondence to the Committee b. Prepared updates, findings, positions, and questions to appointing boards c. Social Media Engagement 4. Old Business a. Agenda Requests & Action Items 5. Review & Approve Minutes 6. Future Meeting Schedule First and third Monday of each month, at 6PM 7. Public Comment a. Public b. APDC Representative c. Committee Members 8. Adjourn 17 Main Street, P. O. Box 135 Lunenburg, MA 01462 978-582-4144 Fax 978-582-4148 Michael-Ray Jeffreys, Chair, Select Board David Blatt, Vice-Chair, Community Member Brian Lehtinen, Clerk, School Committee Peter Beardmore, Finance Committee Matthew Allison, Planning Board Gregory Roy, Community Member Kristina Masaitis, Community Member ======================================================================================== DOCUMENT : 2023-08-21-agenda-366.txt BOARD : lunenburg-municipal-building-design-committee DATE : 2023-08-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-municipal-building-design-committee/2023-08-21-agenda-366.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08212023-366 ======================================================================================== ===PAGE 1=== LUNENBURG MUNICIPAL BUILDING DESIGN COMMITTEE MEETING NOTICE Monday, August 21, 2023 – 6:00 PM Revised AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The recording of this meeting will be available on the Lunenburg Public Access YouTube channel within 24 hours. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely from a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7927370353 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: #792 737 0353. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. Public participation is encouraged, and public comments may be permitted on regular agenda topics in addition to the public comment periods, at the discretion of the Chair. PLEASE NOTE: Zoom Link has been updated from originally posted agenda The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. Public participation is encouraged and public comments may be welcome during committee member discussions at the discretion of the Chair. 6:00 PM - Call to Order 1. Public Comment 2. Review and Discuss Scope of Work for Design Team 3. Old Business a. Agenda Requests & Action Items 4. Review & Approve Minutes 5. Future Meeting Schedule First and third Monday of each month, at 6PM 6. Adjourn 17 Main Street, P. O. Box 135 Lunenburg, MA 01462 978-582-4144 Fax 978-582-4148 Michael-Ray Jeffreys, Chair, Select Board David Blatt, Vice-Chair, Community Member Brian Lehtinen, Clerk, School Committee Peter Beardmore, Finance Committee Matthew Allison, Planning Board Gregory Roy, Community Member Kristina Masaitis, Community Member ======================================================================================== DOCUMENT : 2023-09-18-agenda-333.txt BOARD : lunenburg-municipal-building-design-committee DATE : 2023-09-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-municipal-building-design-committee/2023-09-18-agenda-333.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09182023-333 ======================================================================================== ===PAGE 1=== LUNENBURG MUNICIPAL BUILDING DESIGN COMMITTEE MEETING NOTICE Monday, September 18, 2023 – 6:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The recording of this meeting will be available on the Lunenburg Public Access YouTube channel within 24 hours. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely from a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7927370353 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: #792 737 0353. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. Public participation is encouraged, and public comments may be permitted on regular agenda topics in addition to the public comment periods, at the discretion of the Chair. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. Public participation is encouraged and public comments may be welcome during committee member discussions at the discretion of the Chair. 6:00 PM - Call to Order 1. Public Comment 2. Welcome Town Facility Manager 3. Break Project into Phases 4. Discuss ARPA Funding Commitment a. Identify Immediate Spending Needs b. RFP Language 5. Discuss STM Warrant Article a. Community Update 6. Review & Approve Minutes 7. Future Meeting Schedule First and third Monday of each month, at 6PM 8. Adjourn 17 Main Street, P. O. Box 135 Lunenburg, MA 01462 978-582-4144 Fax 978-582-4148 Michael-Ray Jeffreys, Chair, Select Board David Blatt, Vice-Chair, Community Member Brian Lehtinen, Clerk, School Committee Peter Beardmore, Finance Committee Matthew Allison, Planning Board Gregory Roy, Community Member Kristina Masaitis, Community Member ======================================================================================== DOCUMENT : 2023-10-16-agenda-442.txt BOARD : lunenburg-municipal-building-design-committee DATE : 2023-10-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-municipal-building-design-committee/2023-10-16-agenda-442.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10162023-442 ======================================================================================== ===PAGE 1=== LUNENBURG MUNICIPAL BUILDING DESIGN COMMITTEE MEETING NOTICE Monday, October 16, 2023 – 6:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The recording of this meeting will be available on the Lunenburg Public Access YouTube channel within 24 hours. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely from a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/89136201464?pwd=Wk5vQ0ZkaVBoejl4NTlrWCtLVFdmZz09 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: #891 3620 1464 with passcode: 796863. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. Public participation is encouraged, and public comments may be permitted on regular agenda topics in addition to the public comment periods, at the discretion of the Chair. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. Public participation is encouraged and public comments may be welcome during committee member discussions at the discretion of the Chair. 6:00 PM - Call to Order 1. Public Comment 2. Joint Meeting with School Committee to discuss Phase 3: TCP and Turkey Hill 3. Discuss ARPA Funding Commitment a. Identify Immediate Spending Needs b. RFP Language 4. Discuss STM Warrant Article a. Community Update 5. Review & Approve Minutes 6. Future Meeting Schedule First and third Monday of each month, at 6PM 7. Adjourn 17 Main Street, P. O. Box 135 Lunenburg, MA 01462 978-582-4144 Fax 978-582-4148 Michael-Ray Jeffreys, Chair, Select Board David Blatt, Vice-Chair, Community Member Brian Lehtinen, Clerk, School Committee Tom Gray, Finance Committee Matthew Allison, Planning Board Gregory Roy, Community Member Kristina Masaitis, Community Member ======================================================================================== DOCUMENT : 2023-10-16-minutes-442.txt BOARD : lunenburg-municipal-building-design-committee DATE : 2023-10-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-municipal-building-design-committee/2023-10-16-minutes-442.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10162023-442 ======================================================================================== ===PAGE 1=== Meeting Minutes October 16, 2023 6:30pm Members Present: Kristina Masaitis, Michael-Ray Jeffreys, Greg Roy, Tom Gray, David Blatt, Matthew Allison Members absent: Brian Lehtinen Town Employees: Town Manager Heather Lemieux Community Guests: School Committee Chair Carol Archambault, School Committee members Laura Brzozoski, Peter Beardmore, APDC representative Anthony Sculimbrene Meeting called to order at 6:31pm. The School Committee met with the Lunenburg Municipal Building Design Committee to talk about the plan for municipal building design. The current thought process is for phase one to be the renovation of Ritter building that would become the new permanent home for the school offices. Town Hall will be renovated into a meeting space in phase two. School administration will leave the TC Passios building, and Town Hall will be consolidated into the Ritter Town Hall complex. The current plan is to turn TC Passios into a community center. Long-term disposition of TC Passios would be food pantry, community kitchen area, storage for the town, PACC studio, and some remaining offices. After school, before school, programs would need to come back into the schools, and there would not be expansion potential for the Boys and Girls Club. We haven't shored up phase three, but Turkey Hill is a much more attractive building for many reasons, including the ability to accommodate the Boys and Girls Club expansion, the before school after school program, and the community kitchen. The school committee will discuss future needs for Turkey Hill School. Limitations of that building include the furnace. As far as keeping this building up, there are some things that can be done before the ADA stuff gets triggered, but the reimbursement from the state can only happen if the building remains a school for 10 years. The School Committee hasn’t gone into major discussion about a new school yet, because they want to see what this committee comes up with. If a major system goes down at Turkey Hill and we can't run the building, which would be a bigger problem than any other problem that any other board in Lunenburg has tried to solve in the last year. The school committee has been working on a plan to maintain Turkey Hill as a school for the next 10 to 15 years. This plan involves spending $14 million inside the next several years to cover everything from ===PAGE 2=== roof to windows to HVAC to electric to plumbing to ADA. If you are going to spend half of what you would spend on the replacement value of the building, it should live past its 15-year time horizon. Laura asked if there is plan to abandoning TC Passios down the line. The plan is investing at Turkey Hill and keeping TC Passios largely the same, so they could make it 10 more years to get where they needed to be. If we can rehabilitate Turkey Hill and make it a future community center, we can reduce the cost of TC Passios and in 10 years we will be able to step into Turkey Hill as this community center and use TC Passios land for something else. If we embark on this phased plan and it takes five, six, or seven years to get to phase three, we can still adapt it to fit our needs. If we are in the four to five year window with phases one and two, and we will finish phase one before we do go on to the next phase so we can stagger the cost implications to the town. By the time we get around to phase three, we're talking about something in the four to five year time frame. This could be optimistic. The school committee hasn't made a decision yet, but most people feel that we need a new building. The current building was made to be a middle school, and it's not a vibrant place for young learners, but the school committee understands that we need to work with the town. We did the asbest mitigation without needing to close the school, and we built an elevator without needing to close the school. It's harder to do when you're doing a full scale change to the HVAC distribution system. The school committee isn't sure if a renovation to Turkey Hill will make it a school conducive for the purpose of the age group it's intended for. Mr. Gray: It seems pretty clear that the school committee does not see Turkey Hill as a long-term viable school. I think the money is better spent building a new school rather than putting the money into Turkey Hill. After phase two, the town needs to figure out what happens to Turkey Hill. The school committee is here to help, but the town doesn't have the money to turn Turkey Hill into a community center. The biggest buildings in town are the school buildings, which drive the major portions of what we borrow in this town. We need to think critically about how we move forward and get together as a town to figure out how we are going to get these projects done. We need to start thinking about phasing as a town and put together a financial road map and a plan that gets us there. The town will look different in 2038 if we renovate Town Hall, build a new Town Hall, and build a Turkey Hill. We will also have some form of a community center. When we left the primary school it needed a new roof, new electrical work, new plumbing work, and it needed all those things when the new school got built. So we needed to spend a lot of money to turn those buildings into something else. If Turkey Hill is turned over to the town, the building needs to be in a better position to be converted to a future use. The town is considering spending $15 million on renovations. If we get 30-40 years out of that building currently with it sitting with the schools, we can get a certain percentage of that reimbursed or paid for once it leaves school hands. In 10 years, we will no longer need to resolve any more building issues and we can tear down TC Passios, take over Turkey Hill and build a new school, and we fully resolve. And when we take over Turkey Hill, it won't need immediate renovation. The prioritization process that was done a year ago included replacing Turkey Hill Elementary School, as well as managing longstanding issues around town offices and municipal use, as well as dealing with a school department issue around Municipal Administrative Office Space. The school committee has committed themselves to working with the town and with this committee and that they are doing what they can to shore up the building so that we don't have another Primary School on our hands. David Blatt mentioned the green committee and nobody shows up to our meetings since John Londa left. There is free money available for everything you talked about, you just need to use it. The school committee has its own budget, but the maintenance costs for the buildings get turned over to the town, so they switch from being on the school budget to being on the town budget. ===PAGE 3=== Carol said she had never been contacted by Green Communities, and Peter said he would go to Green Communities. The schools have a new facilities manager. Matthew Allison said a long time ago that if we had a master plan, these discussions would be in that master plan. We haven't added the cost of bringing a building to future use into the cost model when we built new schools, which is why we have a municipal building design committee. Replacing any one of these major systems is very likely going to trip an ADA requirement. We don't actually know what the ADA implications are, and they may require some substantial work. Turkey Hill needs to be considered in the financial equation, and a reserve should be set up in case of a critical failure. But I’m not sure that keeping Turkey Hill going is as feasible as you may have conveyed. Turkey Hill may be a higher priority than finding a place for the town manager and Ritter, but temporary boiler facilities is a possibility. Turkey Hill was not included in the Tappe study, and the current use of the building is not in accordance with the requirements of Zoning for building use. The building is still a 55 acre school campus, and that's important to people. When we look at working conditions in the Town of Lunenburg, we are down, including the finance director, the assistant Finance director, the principal assessor, the land use director, and the conservation agent. These are critical roles that the town needs to perform its basic functions. When we talk to all of our staff, we find out that the TC Passios has 40 holes in the roof and 40 active leaks. If we want to provide an attractive work environment for people to work in, we have to look at our buildings. The current approach is to do phase one and phase two, and then phase three is tied into both phase one and phase two. The plan is to take over Turkey Hill and provide a home for the boys and girls club. Anna Lockwood said that she appreciated everyone's points and where everyone stood, but that the committee needed to get going and get an idea of how much Turkey Hill would cost. Nathan served on the building committee for the new high school, and he and Mr. Roy were the first ones to talk about upgrading Turkey Hill. The school committee needs to make it a priority to get a good handle on Turkey Hill's needs. Phase one and phase two make sense, but we need to get the ball rolling on Turkey Hill so that we can make a decision sooner rather than later. A capital request for engineering studies should be done to have the data we need to decide what to do with Turkey Hill. The school committee is generally in agreement with the current kind of outline that we have, and they would like to proceed with advancing phase one and phase two, and then phase three be involved with how Turkey Hill falls in with the phase three of this plan. We have $225,000 set up for architectural engineering costs. We need to get Turkey Hill numbers nailed down for renovation. We need to think about other buildings that might need to be renovated in the next 10 or 15 years. Mr. Allison thinks phase one and two would complete the charter of the committee, and that phase three should be looked at by a different group. He also thinks that phase one and two might take a little bit longer than four or five years. I would be surprised if phase one and phase two got completed within six years, but we can look forward to having our voices heard and having our input added to the master plan. The next meeting is on November 6th. Tom Gray, made a motion to adjourn, seconded by David Blatt at 8:38pm. Roll call vote: Tom Gray, aye, Greg Roy, aye, David Blatt, aye, Matthew Allison aye, Kristina Masaitis aye, Michael-Ray Jeffreys, aye. ======================================================================================== DOCUMENT : 2023-11-08-agenda-3389.txt BOARD : lunenburg-municipal-building-design-committee DATE : 2023-11-08 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-municipal-building-design-committee/2023-11-08-agenda-3389.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11082023-3389 ======================================================================================== ===PAGE 1=== LUNENBURG MUNICIPAL BUILDING DESIGN COMMITTEE MEETING NOTICE Wednesday, November 8, 2023 – 6:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. The recording of this meeting will be available on the Lunenburg Public Access YouTube channel within 24 hours. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely from a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7663167607 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: #766 316 7607. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. Public participation is encouraged, and public comments may be permitted on regular agenda topics in addition to the public comment periods, at the discretion of the Chair. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. Public participation is encouraged and public comments may be welcome during committee member discussions at the discretion of the Chair. 6:00 PM - Call to Order 1. Public Comment 2. Discuss ARPA Funding Commitment a. Identify Immediate Spending Needs b. RFP Language 3. Discuss STM Warrant Article a. Community Update 4. Review & Approve Minutes 5. Future Meeting Schedule First and third Monday of each month, at 6PM 6. Adjourn 17 Main Street, P. O. Box 135 Lunenburg, MA 01462 978-582-4144 Fax 978-582-4148 Michael-Ray Jeffreys, Chair, Select Board David Blatt, Vice-Chair, Community Member Brian Lehtinen, Clerk, School Committee Tom Gray, Finance Committee Matthew Allison, Planning Board Gregory Roy, Community Member Kristina Masaitis, Community Member ======================================================================================== DOCUMENT : 2023-11-08-minutes-3389.txt BOARD : lunenburg-municipal-building-design-committee DATE : 2023-11-08 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/lunenburg-municipal-building-design-committee/2023-11-08-minutes-3389.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11082023-3389 ======================================================================================== ===PAGE 1=== Meeting Minutes November 8, 2023 6:30pm Members Present: Brian Lehtinen, Michael-Ray Jeffreys, Greg Roy, Tom Gray, David Blatt, Matthew Allison Members absent: Kristina Masaitis, Town Employees: Town Manager Heather Lemieux Community Guests: NA Meeting called to order at 6:31pm. The Town Manager and the Facilities Director met with the Municipal Building Design committee to discuss a proposal to repair the roof of the Municipal Building. The roof is leaking in the middle portion of the building where the school has offices and the PACC has their studio space. The roof is beyond its life expectancy, there have been several leaks, and the Public Access area is fully utilized. The town has funding left over from the 30 School Street project, so it seemed like a logical place to move the funding from. The town manager asked for approval of $300,000 for the replacement of the roof over the central portion of the TC Passios. The council members agreed and Heather added that the roof is getting worse every time they go up on it to patch it. Heather asked a question about repairing the roof at this time when we have other plans for that space and possibly demolition. She said that we still need to use that space and can't jeopardize public health. The town received a hard quote of $300,000. I don't think that this represents a waste of funds and we wouldn't necessarily have to do major structural changes to the roof system. We need to have that building in workable condition for us to do phase one and phase two, and if we don't do it we'll have to spend a lot of money on other things to house the people in the Ritter and Town Hall. The water damage underneath the central portion of the roof has compromised the asbestos, and the tile with asbestos containing material is the number one thing that gets airborne. The Municipal Building Design Committee unanimously recommends approval of Article 11 at the special Town Meeting in 2023. They thank the Town Manager for their time and attention, and say they will have a presentation prepared for the meeting. ===PAGE 2=== We want to break this process into three phases: renovate the Ritter building, build an addition, and move all town offices into the new town hall. Then renovate the current Town Hall to become the historic Town Hall. The town would consolidate town and school offices into one location, and dedicated community space for meetings. The third phase is to create a community center in TC Passios. We will decrease some of the code upgrades, but we also want to maintain locations for voting, food pantry, PACC, and town clerk and similar offices. We are partnering with the school committee to work on what is needed to shore up Turkey Hill. TC Passios would be a better building to do all those things we want it to do, and would also be able to address critical needs. The school committee has asked for a capital planning study of the Turkey Hill, and Mr. Allison is procuring a computer with CAD, and the intention is to come to the town with a funding article in the spring. Mr Blatt would work with Mr Jeffreys on the presentation. The moderator will accept questions after the update, but the presentation will be brief and the audience will be the same as the past for the most part. We should put in the presentation what we are working on between now and the spring to identify cost and timeline so that we can kind of preempt some of the questions that are going to come up. The size of the annex to the main building is roughly the same as a 35,000 square foot building, so the cost should be substantially lower at least. We have some good language and will use some of the ARPPA funds to get a cost estimation going. We will make award at our first meeting in January and have all the numbers in the early part of the spring and ready for town meeting. We are meeting again on the 21st, the week of Thanksgiving to talk about RFP language in detail so we can get that out the door. Mr. Lehtinen provided some minutes to us, and we will do a roll call vote on them. Mr. Gray, Mr. Roy, Mr. Allison, Mr. Blatt, Mr. Lehtinen unanimously approved. The board will meet again on Monday, November 20, and will then meet again on the 4th and 18th of December. Tom Gray, made a motion to adjourn, seconded by David Blatt at 7:01pm. Roll call vote: Tom Gray, aye, Greg Roy, aye, David Blatt, aye, Matthew Allison aye, Brian Lehtinen aye, Michael-Ray Jeffreys, aye.