# parks-commission — 13 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2022-07-20-minutes-3348.txt BOARD : parks-commission DATE : 2022-07-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2022-07-20-minutes-3348.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07202022-3348 ======================================================================================== ===PAGE 1=== Park Commission Minutes August 2, 2022 page of 51 Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4160 Dave Passios, Vice Chair 520 Chase Road Karin Menard, Clerk Lunenburg, MA 01462 Pat Hakey, Member Chris Sullivan, Member Meeting Minutes July 20, 2022 Members present:Ana Lockwood, Dave Passios, Karin Menard and Christopher Sullivan Absent: Patrick Hakey. Additional Attendees: Liz Simeone, Bill Bernard and Rob Thompson A. Lockwood called the meeting to order at 7:01 PM and C. Sullivan read “This meeting is being broadcast live and digitally recorded.” First item on the agenda, Board and Public Comment, none. Next item on the agenda, Approval of Minutes, none Next item on the agenda, Town Beach Updates L. Simeone updated the Commission in the swim lessons and how everything was going smoothly. C. Sullivan asked about the restroom cleans. L. Simeone stated they are cleaned once per week. L. Simeone notes the buoys are in the water. K. Menard asked how the swim lesson sign-ups worked out. L. Simeone stated they worked out well. D. Passios added a kudos to Public Safety for having a visible presence and keeping the speeds down. Next on the agenda, Marshall Park 1. Discussion for clarification and possibly rescind Park Commission vote on committing installing septic system and a two toilet facility with Board of Health funding. A. Lockwood indicated she met with the Board of Health (BoH) and there was discussion to exactly where to install the toilets. D. Passios stated the toilets will be at the same location as previous toilets, on the plateau at the end of the septic ===PAGE 2=== Park Commission Minutes August 2, 2022 page of 52 area. D. Pasios noted the entire system does not interfere with anything on the Master Plan except maybe the edge of the flower garden. K. Menard made a motion to rescind the vote taken at the last meeting regarding the BoH funding for the septic system and the toilet facility. D. Passios seconded. Roll Call V ote, K. Menard - yes C. Sullivan - yes D. Passios - yes A. Lockwood - yes All in favor, motion carried. D. Passios made a motion to accept the BoH offer to fund the installation of the septic and move forward. K. Menard seconded. Roll Call V ote, K. Menard - yes C. Sullivan - yes D. Passios - yes A. Lockwood - yes All in favor, motion carried. The Commission reviewed and discussed the plan. The concerns and comments are as follows: • The septic design is outside of the Master Plan. • No pump, system/chamber • Septic in the ground but not operational. • BoH can’t put in the septic if there is no bathhouse. • Funding through the BoH may be lost. D. Passios made a motion to accept the BoH offer and move forward with the planning, funding and construction of the septic at Marshall Park as shown on the plan by Dylis and Roy dated February-----, 2022, to include a new toilet facility at the location on that plan labeled former bathroom location. Design plan to be modified to accommodate the bath by an Engineer and submitted for approval to the BoH And the Conservation Commission. K. Menard seconded. Roll Call V ote, K. Menard - yes C. Sullivan - yes D. Passios - yes A. Lockwood - no All in favor, motion carried. ===PAGE 3=== Park Commission Minutes August 2, 2022 page of 53 2. Timeline for installation of septic and facilities with BoH funding. D. Passios exited the meeting. A. Lockwwood stated no construction of the septic shall be done until funding is secured for the entire septic system and toilet facilities. C. Sullivan expressed concerns about losing the BoH funding. K. Menard suggested inviting the BoH to a meeting. C. Sullivan asked to get clarification from the BoH to what is required. Next on the agenda, Discussion regarding joint meeting with the Select Board August 2, 2022. C. Sullivan asked what the goal of the joint meeting would be. A. Lockwood indicated tte usefulness of having the support of the Select Board, the use of ARPA Funds and it opens the awareness of what the Parks Commission is trying to accomplish to a wider audience. The Commission discussed doing some outreach. K. Menard will put a presentation together for the joint meeting. Next item on the agenda, Wetland Flagging Status K. Menard stated the flagging has been completed by Matt Marro. Next item on the agenda, Marshall Park Survey IFB Draft Review A. Lockwood stated the Town Manage has the draft and is looking for feedback. K. Menard will put together the two items, request for the flagging documentation and information from the Conservation Commission. Next item on the agenda, Capital Planning 2024 A. Lockwood met with the Town Manager. The Town Manager indicated B. Bernard was responsible for the Capital Plan for the Commission. A. Lockwood stated the Commission could do the leg work for the funding but that would put additional work on the Commission. K. Menard noted the following projects should be on the Capital Plan; • McNally snack shack • The Beach House • Fitzgerald Park could use a shelter. A. Lockwood suggested coming up with a list by priority. K. Menard noted there was a criteria that had to be met to be on the Capital Plan,some of those include a useful life of 3 years or more, and the value is $20,000 or greater. Next item on the agenda, Capital Planning 10 year outlook. ===PAGE 4=== Park Commission Minutes August 2, 2022 page of 54 A. Lockwood stated she had spoken with the Town Manager regarding the rectangular fields. A. Lockwood noted the Commission needs to make a case for the fields A. Lockwood suggested making this ten year outlook a Fall project. K. Menard stated the two that jump out are the completion of the Marshall Park project and Northfield Park survey. Next item on the agenda, Pending work needed to be done in parks and utilization of Google Docs. The Commission reviewed and discussed the list in Google, which is shared with B. Bernard and using it as a tool for communication. Next item on the agenda, Town Beach closing date K. Menard read Jarrod Bowser’s feedback. J. Bowser’s opinion is that the Beach Season should not extend past Labor Day, even on weekends. Majority of lifeguards will be back at school before Labor Day. R. Thompson will check on the end date for the seasonal staff. C. Sullivan suggests leaving the decision to the lifeguards. A. Lockwood would like to stay open one weekend after Labor Day. The Commission decided to remain open for the Labor Day weekend if staffing was available. Next item on the agenda, Recreation Director / DPW Director report/updates. R. Thompson indicated Peter Hennessey’s application never came through and that it was an Administrative decision to take on no further staff. R. Thompson indicated AED and First Aid has been at the Beach since opening. Lifeguards got approval to store equipment inside the Beach House after hours. R. Thompson stated McNally has irrigation which has a bit of a leak, and would have to be capped for demolition. R. Thompson stated he had sent out a memo regarding the public urination, all parties agreed to refrain from doing so. R. Thompson stated there was a report of a Porta-potty that had been turned over at Fitzgerald Field, the contracted company took immediate care of it. R. Thompson noted the Beach House and all the staff have received kudos from the community regarding how much they enjoy the staff there. R. Thompson noted there have been approximately 300 beach passes sold, not including family passes and individual children. A. Lockwood asked R. Thompson to give an overview of revenue and breakdowns at the end of the season. C. Sullivan asked about doing exit interviews for additional feedback. ===PAGE 5=== Park Commission Minutes August 2, 2022 page of 55 A. Lockwoood asked if the little league was caught up on their fees. R. Thompson stated they were not and he would like to have it all resolved by August 1, 2022. A. Lockwood asked if the Porta-potties would be removed August 1, 2022. R. Thompson is unsure. R. Thompson stated MA Sports will be returning Aug. 1, 2022 for multi-sports events. Wiffle ball is coming up next week, July 27th, 5 pm - 6:30 pm and running for approximately 6 weeks. R. Thompson stated the cardboard boat race will be back on August 20, 2022. A. Lockwood asked about non-residents participating in a free event. K. Menard stated there was no policy in place. R. Thompson asked about Treasurer having access to My Rec. K.Menard stated this had been discussed a few years ago and the commission opted not to give them access but would like to add to the agenda for the next meeting to discuss further. A.Lockwood asked if there were any fall sports planned. R. Thompson stated yes, Pickle ball and bocce and working on some multi-sports. Last item on the agenda, Board Comment A. Lockwood stated The Town Manager had asbestos testing done at McNally and has also requested them to test the snack shack (old one) and Marshall Park. K. Menard noted Wallis Park, basketball courts needs to be addressed, the surface is compromised. Next meetings are scheduled for August 2, and 17, 2022 at 7 pm. C. Sullivan made a motion to adjourn.K. Menard seconded. Roll Call V ote K. Menard - yes C. Sullivan - yes A.Lockwood - yes All in favor, motion carried. Adjourned: 10:33 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2022-08-02-agenda-3353.txt BOARD : parks-commission DATE : 2022-08-02 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2022-08-02-agenda-3353.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08022022-3353 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4160 Dave Passios, Vice Chair 520 Chase Road Karin Menard, Clerk Lunenburg, MA 01462 Pat Hakey, Member Chris Sullivan, Member Meeting Agenda - Joint meeting with Select Board Tuesday, August 2, 2022 7:10pm Town Hall Bilotta Meeting Room 17 Main St. Lunenburg And Via Zoom In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https:// www.facebook.com/ Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https:// zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. V otes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1.Open Meeting 2.Presentation of chosen conceptual design to Select Board by Park Commission with follow up discussion and next steps. 3.Adjourn ======================================================================================== DOCUMENT : 2022-08-02-minutes-3353.txt BOARD : parks-commission DATE : 2022-08-02 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2022-08-02-minutes-3353.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08022022-3353 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2022-08-17-agenda-3349.txt BOARD : parks-commission DATE : 2022-08-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2022-08-17-agenda-3349.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08172022-3349 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4160 Dave Passios, Vice Chair 520 Chase Road Karin Menard, Clerk Lunenburg, MA 01462 Pat Hakey, Member Chris Sullivan, Member Meeting Agenda Wednesday, August 17, 2022 7pm Via Zoom In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over the Lunenburg Public Access channel. This meeting is being conducted remotely and will be recorded and be able to be found on the LunenburgAccess YouTube channel within 24 hours after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7663167607 or from a telephone, dial the toll free number (888) 475-4499 and enter Meeting ID: 766 316 7607. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. V otes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Public and Board Comment 3. Approval of Minutes 4. DPW Director Updates 5. Recreation Director Updates 6. Beach Director Updates 7. Capital Planning Requests for FY24 8. Town Meeting Warrant - discussion on potential Park Commission articles 9. Marshall Park Survey Invitation for Bid recommendations 11. Other Business a. Other business matters that may legally come before the board not known at the time of posting b. Correspondence, Announcements and Public and Board Comment 12. Next meeting date / agenda 13. Adjourn ======================================================================================== DOCUMENT : 2022-08-17-minutes-3349.txt BOARD : parks-commission DATE : 2022-08-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2022-08-17-minutes-3349.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08172022-3349 ======================================================================================== ===PAGE 1=== Park Commission Minutes August 17, 2022 page of 51 Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4160 Dave Passios, Vice Chair 520 Chase Road Karin Menard, Clerk Lunenburg, MA 01462 Pat Hakey, Member Chris Sullivan, Member Park Commission August 17, 2022 Meeting Minutes Members present:Ana Lockwood, Dave Passios, Karin Menard, Patrick Hakey and Christopher Sullivan Absent: None Additional Attendees: Rob Thompson Meeting to order at 7:00 PM and A. Lockwood read “This meeting is being broadcast live and digitally recorded.” First item on the agenda, Board and Public Comment. A.Lockwood indicated MRPC will be holding a meeting at the Town Hall to discuss Lunenburg become an age-friendly community. Next item on the agenda, Approval of Minutes. K. Menard made a motion to approve the minutes of June 15, 2022 as presented. C. Sullivan seconded. Roll Call Vote, K. Menard - yes C. Sullivan - yes D. Passios - yes P . Hackey - yes A. Lockwood - yes All in favor, motion carried. Next item on the agenda, DPW Director Updates Bill Bernard submitted a spreadsheet with updates. A. Lockwood reviewed spreadsheet and the updates with Commission members. Next on the agenda, Recreation Director Updates ===PAGE 2=== Park Commission Minutes August 17, 2022 page of 52 R. Thompson updated the members on the following: • The final day for the Town Beach is Sunday August 28, 2022. All parties have been notified to the closing date. • Exit interviews have been done with half the staff. The general consensus is First Aid and Lifeguard equipment need replacing. • The Cardboard Boat Race will be held at 6 pm Saturday August 20, 2022. • MA Sports starts Monday, August 22, 2022 for 7 - 12 year olds for multi-sports. • Little League sent a payment but it got returned in the mail, will resend. • Forecasted for the Fall ◦ Kids Crafts ◦ Movies ◦ Air Plants ◦ Adult Basketball ◦ Ultimate Frisbee ◦ Guided Historic walks ◦ Bike Maintenance/minor repairs K. Menard suggested reaching out to Bill Tyler for assistance with hosting Historic walks. C. Sullivan indicated the Director of Community Schools has a men's basketball program that starts after Labor Day. A. Lockwood asked how many were signed up for the boat race. R. Thompson stated 6 people, 2 teams. K. Menard asked how many kids were enrolled in camp for next week. R. Thompson stated 7. K. Menard asked about the minimum enrollment requirement. R. Thompson stated 10. There was discussion on how the programs were being promoted. R. Thompson noted he has had trouble navigating Facebook and My Rec. K. Menard expressed concerns with programs being canceled and how that reflects poorly on the Parks Commission. K. Menard suggested asking MA Sports for flexibility with the headcount requirements. A. Lockwood asked when the crafting and frisbee were starting. R. Thompson stated crafting will be the second week in September and frisbee will be the third week and will run twice a week. A. Lockwood asked if R. Thompson was aware that the softball field had been used. R. Thompson stated he was unaware. A. Lockwood asked for a letter to be sent to the Little League. A. Lockwood asked about the status of the Port-a-Potties at Fitzgerald Field. R. Thompson stated they have been removed. R. Thompson gave the breakdown of beach pass revenue. •76 non-resident day •155 resident •19 senior resident ===PAGE 3=== Park Commission Minutes August 17, 2022 page of 53 •2 senior non-resident •31 non-resident family Total revenue to date $17,979. There was discussion on swim lesson fees discrepancies. A. Lockwood asked for an audit report for the sales. R. Thompson will send a report. Next on the agenda, Beach Director Updates J. Bowser stated the second session on swim lessons went well and there have been no changes to the boat race. Next item on the agenda, Capital Planning Request for FY24 A. Lockwood asked the members for their input. K. Menard listed her priorities as follows: • McNally Park, Snack Shack and bathhouse • Veterans Park, landscaping • A pocket park at the Town Beach • Fitzgerald Field, regrading fields with signage and a shelter D. Passios indicated care and maintenance is not appropriate for the Capital Plan. • McNally & Fitzgerald both need a vetted proposal before they can be considered for the Capital Plan. Would like to see these on a 5 year plan. • McNally should be the next large focus and take the steps similar to Marshall Park. • Marshall Park should be the main focus. • The Town Beach building is a priority. D. Passios noted the Parks Commission does not have care and custody of Fitzgerald Field. C. Sullivan stated he would like to see the following: • Paving and bathrooms at McNally Park. • The Northfield property be surveyed. • Turn the beach house into a functional space. A. Lockwood asked if C. Sullivan was referring to the beach house as a year-round space. C. Sullivan stated yes, possibly. A. Lockwood listed her priorities as follows: • The Northfield property survey. • Facilities at McNally Park. A. Lockwood asked about surveying McNally Park. D. Passios feels the survey should be the first step. D. Passios stated there is easy access to the sewer. ===PAGE 4=== Park Commission Minutes August 17, 2022 page of 54 A. Lockwood would like to see the conceptual design and survey for McNally Park combined as one item for the Capital Plan. D. Passios agreed with combining the two as long as they reach the $20,000 requirement. A. Lockwood will add Fitzgerald and Veteran’s Park to the DPW’s care & maintenance spreadsheet. D. Passios noted the beach house is on the ARPA list that the Select Board put together. Next item on the agenda, Town Meeting Warrant - discussion on potential Park Commission articles The Engineering budget and Marshall Park next phase funding were discussed. A. Lockwood indicated the Parks Commission would like to get funding outside of Lunenburg taxpayer money such as ARPA and grants. K. Menard stated the Commission needs to be aware of grant deadlines. K. Menard would like to put the items on the Capital and the Town Meeting warrant. D. Passios noted submission of the Capital Plan articles is before the Town Meeting Warrant. A. Lockwood wants to look into getting this funded at the November 15, 2022 Special Town Meeting. D. Passios suggested, reaching out to the Town Manager for her guidance to the suggested process. A. Lockwood read the Town Meeting notice which indicated the warrant will close on Tuesday, September 20, 2022 at 5 pm. Next item on the agenda, Marshall Park Survey Invitation for Bid recommendations. A.Lockwood noted D. Passios and K. Menard had made suggestions which the Town Manager incorporated. D. Passios had concerns with the trees being mentioned and would like to see the Town Manager remove it. K. Menard asked what the value is to the Parks Commission by documenting the trees. D. Passios suggested removing all tree references. The Schematic design and Engineering will address this better. D. Passios also suggested the edit of line H regarding the 24 inch caliper. D. Passios will send an email with the Commission's concerns. A. Lockwood will meet with the Town Manager regarding the concerns. D. Passios discussed the wetland flagging with Matt Marro. M. Marro will revisit the flagging and flag the entire wetlands if the Commission so choses. K. Menard suggested A. Lockwood as an abutter should have a conversation with the Ethics Commission to ensure there is no conflict of interest if she votes on things related to Marshall pond. K. Menard stated the entire property needs to be delineated. C. Sullivan asked if the flagging is documented. D. Passios indicated the Engineer will pick up the flagging when they do their perimeter boundary measurements. Next item on the agenda, Other Business Correspondence. ===PAGE 5=== Park Commission Minutes August 17, 2022 page of 55 A. Lockwood stated the Open Space Committee had a meeting and they hired a title company to look into Stump Cove. D. Passios noted he had a discussion with the Select Board, on the Parks Commission’s behalf regarding ARPA funding and received good reception from a few of the members. D. Passios also noted he had a conversion with a gentleman from Rural Development, A Federally Funding program. There is potential to use this program for the septic system and toilet or the sewer and toilet hook-up at Marshall and McNally Parks. Next meetings are scheduled for September 14, 2022 at 7 pm. K.Menard made a motion to adjourn. D. Passios seconded. Roll Call Vote K. Menard - yes C. Sullivan - yes A. Lockwood - yes D. Passios - yes P . Hackey - yes All in favor, motion carried. Adjourned: 8:57 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2022-09-14-agenda-3360.txt BOARD : parks-commission DATE : 2022-09-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2022-09-14-agenda-3360.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09142022-3360 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4160 Dave Passios, Vice Chair 520 Chase Road Karin Menard, Clerk Lunenburg, MA 01462 Pat Hakey, Member Chris Sullivan, Member REVISED Meeting Agenda Wednesday, September 14, 2022 7pm Via Zoom In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access channel and will be uploaded to the LunenburgAccess YouTube. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/ 7927370353 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 792-737-0353 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. V otes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Approval of Minutes 3. DPW/Town Manager/Recreation Director Updates with Discussion 4. Chair Update 5.Updates from Beach Director 6.Review revised recreation director job description. 7.Recognition of Gen Nass 30 plus years of service 8.List of requirements from community for engineering phase 9.McNally Sign 10. Site Visits Update and Request for Service from DPW 11. Water Commission Update Regarding Property Adjacent to McNally Field 12. Capital Planning Requests: • McNally Restroom facilities • Town beach house / redesign • Engineering - Marshall Park 13. Town Meeting Warrant - • Engineering - Marshall Park 14. ARPA Funds •Marshall Park Master Plan 15. Official Commission request to Select Board, Planning board, Conservation Commission to negotiate access to Northfield property with an easement from Lufa Farms 16. Official Parks Commission request to the Conservation Commission for access to Northfield property from the abutting conservation property via a new road off of Chase Road . 17. Other Business a. Other business matters that may legally come before the board not known at the time of posting b. Correspondence, Announcements and Public and Board Comment 18. Next meeting date / agenda 19. Adjourn ======================================================================================== DOCUMENT : 2022-09-28-agenda-3351.txt BOARD : parks-commission DATE : 2022-09-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2022-09-28-agenda-3351.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09282022-3351 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4160 Dave Passios, Vice Chair 520 Chase Road Karin Menard, Clerk Lunenburg, MA 01462 Pat Hakey, Member Chris Sullivan, Member Wednesday, September 28, 2022 7pm Via Zoom In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access channel and will be uploaded to the LunenburgAccess YouTube. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/83140829159?pwd=QUNBZUtRZDMzb1JIM2c0dTZBcFVxZz09 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 831 4082 9159 # Passcode: 830211 . If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. V otes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Evaluate Marshall Park master plan phase costs and make recommendation for ARPA finding requests. - Engineering Costs - Bathroom facilities by 90' diamond field - Phase Construction: decide on phase and amount to be requested 3. Other Business a. Other business matters that may legally come before the board not known at the time of posting b. Correspondence, Announcements and Public and Board Comment 4. Next meeting date / agenda 5. Adjourn ======================================================================================== DOCUMENT : 2022-10-26-agenda-3358.txt BOARD : parks-commission DATE : 2022-10-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2022-10-26-agenda-3358.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10262022-3358 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4160 Dave Passios, Vice Chair 520 Chase Road Karin Menard, Clerk Lunenburg, MA 01462 Pat Hakey, Member Chris Sullivan, Member Wednesday, October 26, 2022 7pm Via Zoom REVISED AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access channel and will be uploaded to the LunenburgAccess YouTube. The following information is also provided for members of the public that would like to participate in the meet- ing remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7927370353 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 792-737-0353 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af- ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Approval of Minutes 3. Facilities Director/Town Manager/Recreation Director Updates with Discussion 4. Chair Update 5. Available State grants discussion 6. Park & Recreation facilities discussion 7. Special Town Meeting Warrant Discussion 8. Marshall Park Master Plan Needs and Desires related to the various engineering phases Survey 9. Other Business a. Other business matters that may legally come before the board not known at the time of posting b. Correspondence, Announcements and Public and Board Comment 10. Next meeting date / agenda 11.Adjourn ======================================================================================== DOCUMENT : 2022-10-26-minutes-3358.txt BOARD : parks-commission DATE : 2022-10-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2022-10-26-minutes-3358.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10262022-3358 ======================================================================================== ===PAGE 1=== Park Commission Minutes October 26, 2022 page of 41 Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4160 Dave Passios, Vice Chair 520 Chase Road Karin Menard, Clerk Lunenburg, MA 01462 Pat Hakey, Member Chris Sullivan, Member Minutes October 26, 2022 Members present: Ana Lockwood, Patrick Hakey, Karin Menard and Chris Sullivan Absent: Dave Passios Additional Attendees: Paul Visconti Meeting to order at 7:00 PM and A. Lockwood read “This meeting is being broadcast live and digitally recorded.” First item on the agenda, Minutes P. Hakey made a motion to approve the minutes for September 19, 2022. C. Sullivan seconded. Roll Call Vote, C. Sullivan - yes P . Hackey - yes A. Lockwood - yes All in favor, motion carried. Next item on the agenda, Updates from Facilities Director P. Visconti indicated the following: • Dillis and Roy had been awarded the bid for Marshall Park. P. Visconti stated he was unsure of the exact amount but believes it is under $20,000.00. • 5 resumés for the Recreation Director had been received and 4 have indicated they would like to be interviewed. Two interviews have been conducted to date. ===PAGE 2=== Park Commission Minutes October 26, 2022 page of 42 • The Beach House will be going back out to bid in January with work to start in the spring.The scope of the bid is $35,000 which is funded from the operation budget. • McNally Park, abatement is complete, stairs have been removed. Demolition of the building will begin. A. Lockwood indicated Mr. Lincoln would like to save the sign if possible. • Marshall Park Pond and weed control. Solitude Lake Management have done a water test. Temporary cost estimate received from Solitude Lake Management were $30,000.00 for the beach. They will be Hydroraking and then perform the water treatment. This is a on the Capital plan with $30,000 in this year, and money in 2025 for Marshall Pond. • Next item on the agenda, Chair updates A. Lockwood gave the following updates. • Michael St.Germain offered to make a financial donation to repair the 2 memory benches at Veteran’s Park. A. Lockwood will check with the Boy Scouts to see if they will repair the benches. • A. Lockwood reached out to Adam Burney to see you they can gain access to Lufa Farms. A. Bernie has not heard back from the Conservation Commission. • A. Lockwood contacted Dan Lincoln to inform him the building at McNally Park is slated to be demolished. D. Lincoln will be replacing the sign around Thanksgiving. • P. Visconti is making progress with the engineering for Marshall Park and the weeds at the Town Beach. • Patrick Flaherty has reached out about running a soccer program through the Parks programming. The program will run 6 weeks starting in January for 3rd and 5th grades with a maximum of 20 kids. A. Lockwood will post to “My Rec”. A. Lockwood suggested a $40 fee per person to cover operating costs. C. Sullivan noted foot skill drills will not damage the gym floor. Next item on the agenda, Available State grants discussion A. Lockwood listed the following available grants: • USDA Loan • PARC Propgram • Land & Water Conservation • Mass Trail grant • Municipal American Disabilities Improvement Act • AARP Community Challenge grant ===PAGE 3=== Park Commission Minutes October 26, 2022 page of 43 A. Lockwood stated she would put together a spreadsheet that would reflect all the pertinent information such as when grants open, submission closure dates and, maximum dollar amounts. A. Lockwood noted some grants need to get approval at Town Meeting. Some grants also can be used for parts of Marshall Park but the engineering needs to be in place to request the grant funding. A. Lockwood explained the larger PARC grant is available for towns with 32,000 residents or more or a project with 100 or more parking spots so she thinks Marshall Park will fit in that category. K. Menard said if they didn’t we could try for the smaller grant up to $100,000. Next on the agenda, Park & Recreation facilities discussion A. Lockwood opened the discussion noting the need for the Parks Commission to have a dedicated space and possibly use the Brooks House. K. Menard stated she would prefer TC Passios building over the Brooks House. K. Menard indicated the Beach House would be the logical location, C. Sullivan agreed. A. Lockwood stated if the Commission does not request space no one will know it is needed. K. Menard feels the Commission does not need a 100% dedicated space. K. Menard stated the Select Board should know we are here and we need access to indoor spaces to have successful programs. K. Menard stated an office is needed for the Recreation Director. A. Lockwood asked K. Menard to drop into a Select Board meeting and add a public comment about the need for space. C. Sullivan reiterated the request is not for specific dedicated space. Next on the agenda, Special Town Meeting Warrant discussion A. Lockwood stated P. Visconti and Katherine of WOLA feel comfortable with the amount of $150-200,000 for the complete engineering phase for Marshall Park. A. Lockwood indicated the Town Manager stated there is $180,000 available and approximately $10,000 left from the previous request. K. Menard will verify with the Town Manager on who will be presenting the Article. K. Menard noted they should have a spreadsheet or some slides to help explain the request. A. Lockwood stated she will reach out to the community to spread the word. C. Sullivan stated he would work with A. Lockwood to prepare the presentation. Next item on the agenda, Marshall Park Master Plan Need and Desires related to the various engineering phases survey. C. Sullivan reviewed the survey Commission. A. Lockwood and K. Menard both stated the survey looked good. A. Lockwood suggested sending to the Town Manager to post on the Lunenburg Town page and Parks page. A. Lockwood will post to “My Rec”. ===PAGE 4=== Park Commission Minutes October 26, 2022 page of 44 Next item on the agenda, Board comment K. Menard stated Michael Ray indicated there is a Municipal Design meeting November 7, 2022. M. Ray is looking for non-members to attend. A. Lockwood stated the Select Board will be meeting November 1, 2022 to acknowledge Genevieve Nass and asked who could attend. K. Menard, A. Lockwood and, P. Hakey will attend. Next meetings are scheduled for November 16, 2022 at 7 pm. K. Menard made a motion to adjourn. P . Hakey seconded. Roll Call Vote K. Menard - yes C. Sullivan - yes A. Lockwood - yes P . Hackey - yes All in favor, motion carried. Adjourned: 8:57 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2022-11-16-agenda-3356.txt BOARD : parks-commission DATE : 2022-11-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2022-11-16-agenda-3356.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11162022-3356 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4160 Dave Passios, Vice Chair 520 Chase Road Karin Menard, Clerk Lunenburg, MA 01462 Pat Hakey, Member Chris Sullivan, Member AGENDA Wednesday, November 16, 2022 7pm Via Zoom In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access channel and will be uploaded to the LunenburgAccess YouTube. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909 174 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. V otes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Approval of Minutes 3. Facilities Director Update 4. Chair Update 5. 7:30 Appointment with Lunenburg Business Association (LBA) to discuss co-hosting events and how to create a partnership moving forward. 6. Town Meeting article discussion 7. Grant application discussions 8. Marshall Park Engineering survey 9. Veterans Memorial Park benches repair update 10.51 Parmenter Rd. Discussion 11.Naming of Facilities policy creation discussion 12.Other Business a. Other business matters that may legally come before the board not known at the time of posting b. Correspondence, Announcements and Public and Board Comment 13. Next meeting date / agenda 14. Adjourn ======================================================================================== DOCUMENT : 2022-11-16-minutes-3356.txt BOARD : parks-commission DATE : 2022-11-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2022-11-16-minutes-3356.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11162022-3356 ======================================================================================== ===PAGE 1=== Page1of 4 Town of Lunenburg Park Commission Ana Lockwood, Chair Dave Passios, Vice Chair Karin Menard, Clerk Pat Hakey Chris Sullivan 17 Main Street Lunenburg, MA 01462 Parks@lunenburgonline.com November 16, 2022 Minutes Members present: Ana Lockwood, Karin Menard, Christopher Sullivan Absent: Dave Passios and Patrick Hakey Meeting to order at 7:00 PM and A. Lockwood read “This meeting is being broadcast live and digitally recorded.” First item on the agenda, Minutes K. Menard made a motion to approve the minutes for October 26, 2022. C. Sullivan seconded. Roll Call Vote, C. Sullivan - yes K. Menard - yes A. Lockwood - yes All in favor, motion carried. Next item on the agenda, Updates from the Chair A.Lockwood indicated P. Visconti, Facilities Director, has resigned and provided the following Facilities Director updates: ●The Commission had not heard back from WOLA. ●Landscaping at parks. Veteran’s Park has been cleaned. ●McNally Park, abatement is complete, the cost was $4,300.00 and will request funding approval. ●Marshall Park Pond and weed control added to capital planning requests. ●The Beach House is going back out to bid in January. This will be funded out of the Operational Budget. ●The 4 resumes for the Recreational Director will be revisited. ●The Marshall Park survey has been awarded to Dillis and Roy for the cost of $18,900.00. ===PAGE 2=== Page2of 4 A. Lockwood stated she has spoken to Patrick Flaherty and Winter soccer is scheduled for grades 3-4 and to be held in January. A. Lockwood indicated the Age Friendly Survey has gone out and there has been 120 responses already. A. Lockwood noted the Commission should start to work on a 5-10 year plan. A. Lockwood discussed the Playground next to McNally Park and adjacent to Whalom Luxury Apartments. A. Lockwood was hoping to get the land donated to the Town. K. Menard noted the Park Commission had rejected accepting the property when the playground wasn’t inspected. K. Menard indicated she has gone through the minutes from 2014 to the present and has created a spreadsheet with all the motions and fees charged. This will be helpful with searching for certain items. This will be kept digital and a hardcopy. P. Hakey will assist with the reviewing of the spreadsheet for content and accuracy. Next item on the agenda, 7:30 Appointment with Lunenburg Business Association to discuss co-hosting events and how to create a partnership moving forward. A. Lockwood indicated they were unable to meet tonight. A. Lockwood will connect with them at a later date. Next item on the agenda - Town Meeting Article discussion C. Sullivan thought it went well and there seems to be support from the Select Board and Finance as well as the attendees. K. Menard was pleased with the outcome. K. Menard indicated the feedback via text received was positive and complimentary. The feedback noted the nice job on the presentation and answered their questions with having to be asked. Kudos from Betty McDonald regarding getting things done in a timely manner. A Facebook post thanked the Commission for involving the community. K. Menard noted T-ball still needs to be addressed. A. Lockwood feels the town trusts the Commission to do the right thing A. Lockwood is going to reach out to the Town Manager to devise an action plan. Next on the agenda, Grant application discussion A. Lockwood is going to reach out to the Town Manager to devise an action plan for grant applications. K.Menard suggested soliciting assistance from the community/residents. A. Lockwood noted the 4 big grants are the Land & Water, PARC, ADA and Dog Park. Next on the agenda, Marshall Park Engineering survey ===PAGE 3=== Page3of 4 C. Sullivan stated he has received 20 responses to the survey thus far. The Commission had discussion regarding posting to Town sites, website, QR Code etc. to continue to get the exposure. Next item on the agenda, Veterans Memorial Park benches repair update. A. Lockwood asked C. Sullivan if he has heard back for the Boy Scouts. C. Sullivan stated no, he will follow-up again with the Scout Master. A. Lockwood stated a family would like to donate for materials but is unable to do the labor. C. Sullivan is not sure the boy scouts have the ability to repair entire benches as opposed to just repainting. Next item on the agenda, 51 Parmenter Road discussion. A. Lockwood noted the Open Space Committee has been discussing access to Lake Shirley. Stump Cove has been authorized for up to $200,000.00 for a title search. A. Lockwood does not feel like the water access is ideal. A. Lockwood visited 51 Parmeter Road and feels the water access is much more user-friendly and there is potential for parking for rooftop sports. A. Lockwood asked the Commission if they would like to defer this to Open Space. K. Menard would like to see Open Space research this further. C. Sullivan asked if there is a Lake Association that needs to be consulted. A. Lockwood noted there is a volunteer association that treats the lake. K. Menard indicated Stump Cove was attractive as it could open the lake for snowmobiling. K. Menard does not feel Stump Cove is appropriate for rooftop sports. The Commission agreed this property is of interest for a park. A. Lockwood will bring this to the Open Space and let them know the Parks Commission is interested in pursuing and would like their support. Next item on the agenda, Naming of Facilities policy creation discussion. K. Menard feels like this is the time for the discussion. K. Menard shared the school’s policy with the Board and briefly reviewed the policy. A. Lockwood feels a financial contribution should be taken into consideration. C. Sullivan feels the vetting process is important. K. Menard will work on putting something together for further review. Next item on the agenda, Board comment K. Menard acknowledged the passing of Cheryl Shaw after a brave battle with cancer. C. Shaw worked as a lifeguard at the Town Beach for many years. Next meeting is scheduled for December 14, 2022 at 7 pm. ===PAGE 4=== Page4of 4 C. Sullivan made a motion to adjourn. K.Menard seconded. Roll Call Vote K. Menard - yes C. Sullivan - yes A. Lockwood - yes All in favor, motion carried. Adjourned: 8:50pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2022-12-14-agenda-3352.txt BOARD : parks-commission DATE : 2022-12-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2022-12-14-agenda-3352.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12142022-3352 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4160 Dave Passios, Vice Chair 520 Chase Road Karin Menard, Clerk Lunenburg, MA 01462 Pat Hakey, Member Chris Sullivan, Member AGENDA Wednesday, December 14, 2022 Via Zoom In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access channel and will be uploaded to the LunenburgAccess YouTube. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https:// us02web.zoom.us/j/7927370353 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909 174 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. V otes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1.Open meeting 2.Approval of Minutes 3.Town Manager Update 4.Town Beach Facilities Repair 5.Marshall Park Survey Status 6.Veterans Memorial Park Benches Update 7.McNally Park Sign: Accept Donation 8.Little League Update 9.Capital Plan Requests Update 10.Marshall Park IFB Draft: Discuss how to create a draft 11.Marshall Park Grants: Plan for completing applications 12.ARPA Updates: How to use Funds 13.Marshall Park Funding Strategy 14.2023 Field & User Fees 15.Sidewalk to Town Beach: request to Select Board & Town Manager 16.Other Business a. Other business matters that may legally come before the board not known at the time of posting b. Correspondence, Announcements and Public and Board Comment 17.Next meeting date / agenda 18.Adjourn ======================================================================================== DOCUMENT : 2022-12-14-minutes-3352.txt BOARD : parks-commission DATE : 2022-12-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2022-12-14-minutes-3352.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12142022-3352 ======================================================================================== ===PAGE 1=== Park Commission December 14, 2022 Minutes Page of 15 Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4160 Dave Passios, Vice Chair 520 Chase Road Karin Menard, Clerk Lunenburg, MA 01462 Pat Hakey, Member Chris Sullivan, Member December 14, 2022 MINUTES Members present:Ana Lockwood, Karin Menard and, Christopher Sullivan Absent: Dave Passios and Patrick Hakey A. Lockwood called the meeting to order at 7:00 PM and A. Lockwood read “This meeting is being broadcast live and digitally recorded.” First item on the agenda, Minutes. K. Menard made a motion to approve the minutes for November 16, 2022. C. Sullivan seconded. Roll Call Vote, C. Sullivan - yes K. Menard - yes A. Lockwood - yes All in favor, motion carried. Next item on the agenda, Town Manager Updates. A. Lockwood indicated the following updates: • The cleanings at the parks have been completed. • Vandalism at Powell Field, a car had entered and done some extensive damage. Next item on the agenda, Town Beach Facilities Repair. A. Lockwood indicated several quotes have been received that range from $32,000 to $72,000. The Town Manager would like to utilize the revolving funds for repairs . These repairs can be done during the winter. ===PAGE 2=== Park Commission December 14, 2022 Minutes Page of 25 K. Menard stated she would like to see these buildings maintained the way they should be if the Parks is putting money into them. A. Lockwood feels the Town Manager is extremely responsive. Next item on the agenda, Marshall Park Survey Status. C. Sullivan stated there have been 95 responses. C. Sullivan reviewed with the Commission the survey responses and demographics. Next on the agenda, Veterans Memorial Park Benches Update. C. Sullivan indicated he has not gotten an update from the Boy Scouts. A. Lockwood stated the Town Manager reached out to Montachusett Regional Technical V ocational School (Monty Tech) to see if this was a project they could do. Monty Tech stated the wood on the benches needs refinishing or replace it with a composite material. A. Lockwood will get a quote for the composite replacement. Next on the agenda, McNally Park Sign: Accept Donation. A. Lockwood stated the new sign has been installed. C. Sullivan asked if the Commission was notified that all the shrubs were being removed. A.Lockwood did not recall being notified. A. Lockwood will reach out to the Town Manager. K. Menard made a motion to accept the new sign at McNally Park as a gift to the Town of Lunenburg. A. Lockwood seconded. Roll Call Vote, C. Sullivan - yes K. Menard - yes A. Lockwood - yes All in favor, motion carried. Next item on the agenda, Little League Update. A. Lockwood attended the Little League Board meeting. There was some discussion about a Spring clean-up and creating a punch list. Next item on the agenda, Capital Plan Requests Update. ===PAGE 3=== Park Commission December 14, 2022 Minutes Page of 35 A. Lockwood noted there were approximately $80,000 in Capital Plan requests for Lake Whalom and Marshall Pond. Next item on the agenda, Marshall Park IFB Draft: Discuss how to create a draft. A. Lockwood stated she spoke with the Town Manager and she indicated it would be about a 4 month window to draft the IFB. If the Commission was willing to help it could be a 2 month process to get it out. K. Menard offered to help with the process. A. Lockwood suggests a first pass with what applies to the Parks Commission, members review and have the Town Manager review. A. Lockwood would like one lead person to start the process. C. Sullivan will try to make some time over the Holidays to start the process. Next item on the agenda, Marshall Park Grants: Plan for completing applications A. Lockwood asked K. Menard if she would complete the application for the Water & Land Conservation Trust Grant. A. Lockwood suggests finding out if they are eligible if the engineering has not been completed yet. K. Menard will reach out to the grant authorities. The application deadline is January 23, 2023. The Town Manager needs to approve the application before submission. Next item on the agenda, ARPA Updates: How to use Funds A. Lockwood spoke with the Town Manager regarding the funds being used to build Marshall Park and the reimbursement going toward the construction. The Town Manager stated no, the funds go into free cash. K. Menard asked if the Commission could raise and appropriate the funds that wouldn’t be reimbursed by the grant at Town Meeting and use a portion of ARPA funds so money would not be returned to the general fund. Next item on the agenda, Marshall Park Funding Strategy A. Lockwood asked the Town Manager the best strategy to obtain funding. The Town Manager feels it would be more straightforward to go to Town Meeting once. K. Menard feels that would be the best solution but there may be a need to go back more than once. Next item on the agenda, 2023 Field & User Fees A. Lockwood would like to keep the fees in alignment with the schools to keep everything equitable and accessible. A. Lockwood feels there should be a differentiation on for profit and non-profit fees. C. Sullivan ===PAGE 4=== Park Commission December 14, 2022 Minutes Page of 45 feels that a Lunenburg resident should not necessarily pay a different fee whether for profit or not for profit. K. Menard concurs with C. Sullivan’s statement. K. Menard would rather see youth sport pay a flat fee per user, which may make accounting on both ends easier. K. Menard also noted there should be consideration for outside user groups for a by the hour fee. A. Lockwood asked if the Commission would like to adjust their fee schedule. K. Menard suggests organizations that use the fields for more hours should pay a seasonal rate. The Commission will revisit this issue at a future meeting. No changes will be made to the Little League fees at this time. Next item on the agenda, Sidewalk to Town Beach: request to Select Board & Town Manager A. Lockwood indicated she would like the Commission to request the use of the Complete Streets Project funds to make it safer and more accessible to access the Town Beach. C. Sullivan made a motion for A. Lockwood to submit the request to the Town Manager and the Select Board on behalf of the Park Commission if Town funds are available to install sidewalks leading to the Town Beach from the rotary. K. Menard seconded. Roll Call Vote, C. Sullivan - yes K. Menard - yes A. Lockwood - yes All in favor, motion carried. Other Business C. Sullivan asked if there was any update on the TCP indoor soccer. A. Lockwood stated it is live and registration is active. A. Lockwood indicated there are 8 participants registered and she will be working on advertising. Public Comment K. Menard noted the Town lost Gen Nass who was with the Town for 35 years. The Town is hoping to memorialize all her contributions. Next meeting is scheduled for January 18, 2023 at 7 pm. ===PAGE 5=== Park Commission December 14, 2022 Minutes Page of 55 K. Menard made a motion to adjourn. C. Sullivan seconded. Roll Call Vote K. Menard - yes C. Sullivan - yes A. Lockwood - yes All in favor, motion carried. Adjourned: 9:39 pm Andrea Mastrototoro, Board Secretary