# parks-commission — 30 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2024-01-17-agenda-6355.txt BOARD : parks-commission DATE : 2024-01-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-01-17-agenda-6355.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01172024-6355 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Ana Lockwood, Chair Chris Sullivan, Vice Chair Karin Menard, Clerk Colleen Shapiro, Member Anita Scheipers, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 REVISED AGENDA Wednesday – January 17, 2023 – 7:00 pm Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/9091740347?omn=86108589470 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 909 174 0347. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Facilities Director & Recreation Director Update 3. Capital Plan Projects Update 4. Budget Priorities for FY2025 5. Discussion on " Carry In Carry Out” Policy 6. Marshall Park Renovation: Review updated cost estimate 7. Town Beach House Work: Set timeline 8. Dredging Grant 9. Skate Park Agreement: Review, discuss, and vote to authorize contract execution 10. NHS Project 11. Town Beach Fees: Discussion 12. Approval of Youth Baseball League Request to place “Registrations Are Open” banner at the Marshall Park entrance 13. Trails Grant: Approve submission and signatures 14. Town Meeting Warrant 15. Discussion about 0 WHALOM RD 16. Discussion about the Lake Shirley Parcels 17. Committee Updates (Open Space & Master Plan Steering) 18. Chair Updates 19. Approval of minutes 20. Upcoming Meeting dates 21. Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 22. Adjourn ======================================================================================== DOCUMENT : 2024-01-17-minutes-6355.txt BOARD : parks-commission DATE : 2024-01-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-01-17-minutes-6355.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01172024-6355 ======================================================================================== ===PAGE 1=== Lunenburg Park Commission January 17, 2024 minutes Page of 15 Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4146 Chris Sullivan, Vice Chair 25 Memorial Drive Karin Menard, Clerk Lunenburg, MA 01462 Anita Schiepers, Member Colleen Shapiro, Member January 17, 2024 MINUTES Members present: Ana Lockwood, Karin Menard, Christopher Sullivan, and Anita Schiepers Absent: Colleen Shapiro Additional Attendees: Angela Clement Meeting to order at 7:00 PM and A. Lockwood read “This meeting is being broadcast live and digitally recorded.” First item on the agenda, Capital Plan Projects Updates A. Lockwood stated the Town Manager indicated the Wallace Park Basketball courts have come in at number 10 under the Capital Planning Committee projects. A. Lockwood noted the Committee will be able to fund up to number 10 priority. Next item on the agenda, Budget Priorities for FY2025 K. Menard suggested more maintenance of the fields. A. Lockwood indicated the landscape contract expires this year and we will have to put together a new RFP. A. Lockwood would like to increase the Recreation Director’s hours from 19 to between 26 and 32 hours. The Commission discussed and determined 28 hours would be a good amount of hours. A. Lockwood would like to hire a part-time seasonal worker for the non-summer months and use revolving funds to pay for the position. K. Menard noted a seasonal employee works 20 weeks. A. ===PAGE 2=== Lunenburg Park Commission January 17, 2024 minutes Page of 25 Schiepers stated there needs to be a job description and a rate of pay. A. Schiepers stated this would need to go through the Town Manager. Facilities Director & Recreation Director Update A. Clement gave the following updates: •Working on lifeguard training and job posting. •Would like to know specifically who is doing swim lessons, lifeguarding etc. •Pickleball and volleyball had a great turnout. •Possibly run youth pickleball and volleyball programs. •STEM program is scheduled for February vacation, 4 registrations received •Yoga for adults has been pretty successful K. Menard suggested looking at the pay scale for the lifeguards. C. Sullivan stated basketball should be over in March and that may free up gym space at Primary or Turkey Hill. A. Lockwood suggested possibly running programs on the weekends and using the temporary workers. A. Lockwood suggested working on scheduling soccer. A. Clement noted the area at the beach where they put reclaimed sand, which she is planning to utilize. Next item on the agenda, “Carry in, Carry out” policy A.Lockwood indicated the Select Board is looking to make an environmental policy. The policy would have trash and recycling barrels at all town properties. The question posed to the Commission is, would they consider changing the “Carry in, Carry out” policy if the environmental policy is created? K. Menard expressed concerns with the parks being the biggest ones hit by the change. A. Lockwood felt the “Carry in, Carry out” policy could be changed if funding came with the change. C. Sullivan expressed concerns about barrels not being utilized properly and recycling not being separated. ===PAGE 3=== Lunenburg Park Commission January 17, 2024 minutes Page of 35 Next item on the agenda, Dredging Grant A. Schiepers asked the category of the grant this would fall into. A. Lockwood stated Eco-System Health. C. Sullivan offered to assist with the grant. A. Schiepers asked about the deadline. K. Menard stated March 1, 2024. A. Schiepers will take the lead with the grant. K. Menard will send over information she has already obtained. Next item on the agenda, Skate Park Agreement A. Lockwood updated the Commission with the following: •The park is not required to have a Site Plan Review by the Planning Board •No building permit is required per the Building Inspector. K. Menard asked if there was a timeline for construction they could follow. A. Lockwood stated not from the Building Department. A. Schiepers stated someone needs to oversee the project and asked if it were possible to reach out to the DPW. A. Lockwood suggested speaking to C. Ruth as he has a background in construction. A. Schiepers asked that the Skate Park to provide certification to the town verifying the facility has been constructed under all the specifications and requirements. K. Menard asked who would be the person to inspect the facility. A Schiepers asked if the Towns insurer would be the correct party. A. Lockwood believes the concrete certification should be submitted. A. Lockwood will reach out to Greg Roy to verify what the exact certification is. Vote to authorize the contract agreement, tabled. Next item on the agenda, Youth Baseball League Request to place “Registrations Are Open” banner at Marshall Park entrance. A. Schiepers asked to have them verify they comply with the sign bylaw. A. Lockwood stated the banner is the same as the one allowed at the Skate Park. ===PAGE 4=== Lunenburg Park Commission January 17, 2024 minutes Page of 45 C. Sullivan made a motion to allow them to place the banner at Marshall Park and if they so choose to also place one at McNally or Reservoir. A. Schiepers seconded. All in favor, motion carried (4-0). Next item on the agenda, Trails Grant K. Menard stated the grant is due February 1, 2024. K. Menard indicated she needs permission from the group to submit the grant and the public land manager to be assigned. K. Menard made a motion that the Commission grant approval for the Trails Grant submission of the application. C. Sullivan seconded. All in favor, motion carried (4-0). Next item on the agenda, Discussion about 0 Whalom Road A. Lockwood indicated an interest in approaching the ZBA to inform them Parks had an interest in the land. A. Lockwood stated there was a deed created for this parcel. C. Sullivan indicated he was in favor of pursuing the parcel. A. Schiepers asked if A. Lockwood was looking for the owners to gift the parcel to the town. A. Lockwood stated yes. The Commission agrees this is worth looking into. Next item on the agenda, Marshall Park Renovation: Review updated cost estimate A. Lockwood noted the two biggest cost jumps were a lot of additional earthwork throughout and part of the boardwalk was going to be compact gravel but turned out to be mostly boardwalk. A. Lockwood stated she is having trouble with the RFQ. A. Schiepers suggested reaching out to the Inspector General’s office. A. Lockwood also noted the stormwater management and parking at Chestnut were extra costs. Next item on the agenda, Discussion about the Lake Shirley Parcels ===PAGE 5=== Lunenburg Park Commission January 17, 2024 minutes Page of 55 A. Lockwood feels Parks should pursue getting the titles for the parcels. A. Schiepers feels the Select Board should put the task of pursuing clear titles on the existing AdHoc Land Use Committee as Parks does not have the resources. A. Schiepers suggested A. Lockwood reach out to the AdHoc Committee. Next item on the agenda, Committee Updates There are no Open Space updates. K. Menard stated the Master Plan Steering would have a series of meetings on February 1, 2024, from 4 pm - 6 pm and 6:30 pm - 8:30 pm at the Senior Center, both sessions are the same. Next item on the agenda, Chair updates A. Lockwood stated baseball reached out to talk about the upcoming season. They were looking to use other locations that were not owned by Parks. A. Lockwood stated C. Ruth will put in a request to Town Manager for T-ball to use the Ritter Field. Next item on the agenda, Approval of minutes - none Last item on the agenda: Next meeting, February 21, 2024 at 7 pm. Public Comment D. Passios noted that at last night’s Board of Selectmen meeting they signed off on a grant for the Historical Commission which will give them funding to continue a project that was started 10 years ago. The project is an inventory of historical sites in town. The Historical Commission will also be moving forward to document all historical locations in town, the cave was mentioned. Adjourned: 9:24 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2024-02-17-agenda-6413.txt BOARD : parks-commission DATE : 2024-02-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-02-17-agenda-6413.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02172024-6413 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Ana Lockwood, Chair Chris Sullivan, Vice Chair Karin Menard, Clerk Colleen Shapiro, Member Anita Scheipers, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Saturday – February 17, 2023 – 10am This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 10:00 AM Call Meeting to Order: Meet at 51 Parmenter Road, for a site walk with members of the Open Space Committee and Parks Commission and proceed to 0 Shirley Reservoir Lake afterwards ADJOURN ======================================================================================== DOCUMENT : 2024-02-29-agenda-6440.txt BOARD : parks-commission DATE : 2024-02-29 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-02-29-agenda-6440.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02292024-6440 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Ana Lockwood, Chair Chris Sullivan, Vice Chair Karin Menard, Clerk Colleen Shapiro, Member Anita Scheipers, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Thursday February 29, 2024 7:00 pm Ritter Building, Lower Conference Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will bebroadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7663167607?omn=87376733630 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 766 316 7607. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Facilities Director & Recreation Director Update 3. Budget Discussion for FY2025 4. Town Beach Hiring 5. Summer Programs6. Skate Park Agreement: Review, discuss, and vote to authorize contract execution 7. Town Beach House Work: Set timeline 8. Town Beach Fees: Discussion 9. Request change of address for Marshall Park from Chestnut Street to Mass Ave 10. Night at Whalom 11. Earth Day Celebrations 12. Marshall Park Renovation: Funding Timeline 13. Dredging Grant 14. NHS Project 15. Town Meeting Warrant 16. Update: 0 WHALOM RD 17. Discussion about the Lake Shirley Parcels 18. Committee Updates (Open Space & Master Plan Steering) 19. Chair Updates 20. Approval of minutes 21. Upcoming Meeting dates 22. Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 23. Adjourn ======================================================================================== DOCUMENT : 2024-02-29-minutes-6440.txt BOARD : parks-commission DATE : 2024-02-29 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-02-29-minutes-6440.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02292024-6440 ======================================================================================== ===PAGE 1=== Park Commission Minutes February 29, 2024 page of 51 Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4146 Chris Sullivan, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Anita Scheipers, Member Colleen Shapiro, Member February 29, 2024 MINUTES Members present: Ana Lockwood, Karin Menard, Christopher Sullivan, and Anita Schiepers Absent: Colleen Shapiro Additional Attendees: Chris Ruth Meeting to order at 7:00 PM and A. Lockwood read “This meeting is being broadcast live and digitally recorded.” First item on the agenda, Facilities Director & Recreation Director Update C. Ruth indicated he has been working on the budget. A. Lockwood read the list of updates received from A. Clement. The following is the Spring schedule: •Youth MASports League, multi-sport 9 am - noon. •Snapology 12:30 pm - 3:30 pm. •Adult Pickleball intermediate Tuesday 5 pm - 6:30 pm, beginner 6:30 - 8 pm and Wednesday beginner 3 pm - 4:30 pm. •Volleyball intermediate 6 pm - 7:30 pm Thursday. The following is the Summer schedule: Youth •Snapology •Working on a clay-making class, Police academy, RED kids, soccer, and good picking farm. Adults: ===PAGE 2=== Park Commission Minutes February 29, 2024 page of 52 •Volleyball •Sunset Beach Yoga Next item on the agenda, Budget Discussion for FY2025 C. Ruth indicated the budget would increase the Recreation Director’s hours from 19 to 28 and additional money for landscaping costs. A. Lockwood expressed concerns about the programming and the Senior Center line items being level-funded and would like C. Ruth to reiterate that to the Town Manager. Next item on the agenda, Town Beach House Work: Set timeline K. Menard indicated she is working on this and would like to review her schedule with C. Ruth. Next item on the agenda, Skate Park Agreement A. Lockwood stated the Skate Park group agreed that the concrete would meet ACI standards. A. Lockwood noted they would also have 4 random tests for the 15 loads of concrete, done through a third party. C. Ruth stated the industry standard in 1 test for every 50 cubic yard and feels confident with the testing to be done. A. Lockwood asked the Committee if Town Council is comfortable with the agreement and the insurance would they feel comfortable to have the Chair sign on their behalf? The committee agreed for the Chair to represent. Next item on the agenda, Town Beach Fees: Discussion A. Lockwood reviewed the fee schedule from 2021. A. Lockwood noted that $20,000 is budgeted for beach salaries. Fees collected help offset the cost of salaries and maintenance. A. Lockwood suggested some small incremental changes. Daily pass for residents and non-residents K. Menard suggested an increase to $30 per child per session for swim lessons, respectively $60 and capped at $90 per family. ===PAGE 3=== Park Commission Minutes February 29, 2024 page of 53 C. Sullivan feels swim lessons should be self-funded and the non-resident pass fee should increase. A. Lockwood suggested an increase of a $1 for the day pass. The following is the suggested new fees for 2024 •Season pass to remain the same rate •Resident daily pass 2 adults and 3 children $6, additional children $3 •16-18 years of age $3 •Seniors $3 • non-resident daily pass adult and 3 children $12, additional children $6 •16-18 years of age $6 •Seniors $6 •Swim lessons to increase to $30, 60 and capped at $90. A. Schiepers made a motion to accept the revised rates. K. Menard seconded All in favor, motion carried (3-1). Next item on the agenda, Request change of address for Marshall Park from Chestnut Street to Mass Ave. C. Sullivan made a motion to pursue the change to Mass Ave. K. Menard seconded. All in favor, motion carried (4-0). Next item on the agenda,” Lunenburg Night at Whalom Park” A. Lockwood suggested having a community event at Lake Avenue. A. Schiepers asked about parking. A. Lockwood indicated possibly using the surrounding parks and businesses and use shuttles A. Lockwood suggested the possibility of fireworks, a good display could run $12,000. A. Schiepers feels this is a good plan. K. Menard is in support of the event. A. Lockwood will discuss with Angela the possibility of this opportunity in the future. Next item on the agenda, Discussion about the Lake Shirley Parcels Chris, of Shady Point Campground proposed an offer to open up their ramp for kayaks and non- motorized boats. Shady Point has trash and bathroom facilities. ===PAGE 4=== Park Commission Minutes February 29, 2024 page of 54 Public Comments J. Swenson stated he is satisfied with the direction Chris from Shady Point is going. A. Lockwood suggested Chris follow up with the Select Board and if they don’t move forward, then follow up with Parks. Next item on the agenda, Earth Day Celebrations A. Schiepers will reach out to C. Shapiro Next item on the agenda, NHS Project C. Sullivan stated he has reached out to Body via email but has not heard back. Next item on the agenda, Marshall Park Renovation: Funding Timeline A. Lockwood stated the RFQ went out for OPM and 28 have been received. The proposals will be back to Parks on March 13, 2024. A. Lockwood suggested meeting on March 20, 2024, to discuss and decide who to invite for an interview. A. Lockwood noted the Town Manager will remove the proposals that did not meet the requirements. A. Lockwood indicated the interview will be March 27, 2024. A. Lockwood noted the Commission has a week after that to make a decision. A. Lockwood stated this project is funded through a half-million-dollar grant from the State which will cover the pavilion, playground, basketball court, 3 pickleball courts, and play area. Also a million dollars from ARPA. A. Lockwood suggested reapplying next year if the Commission was not awarded the Land and Water Conservation million-dollar grant . Next item on the agenda, Dredging Grant A. Schiepers gave the following updates: Working on finalizing the grant application which would allow for necessary work at the Town Beach and the pond at Marshall Park. ===PAGE 5=== Park Commission Minutes February 29, 2024 page of 55 The Town Beach work would consist of removing the dark-colored vegetation in the beach areas. The goal for the pond at Marshall Park is to repair the water elevation and remove vegetation. The grant, just shy of $700,000 is to put together a proper design and construction for dredging and hydro raking at both locations. Next item on the agenda, Update: 0 Whalom Road A. Lockwood indicated she approached the owners of the lot. The owners stated they are not willing to give the lot to the Town. A. Lockwood said that if the owner goes in front of the ZBA for any approval they could put this out as an option. Next item on the agenda, Committee Updates K. Menard stated the Master Plan Steering would have a meeting on March 7, 2024 at 6 pm. A. Lockwood indicated Open Space discussed Shady Points offer and the Commission decided to ask to transfer the property to Parks. Next item on the agenda, Approval of minutes October 18 & December 6, 2023. C. Sullivan made a motion to approve the minutes. A. Lockwood seconded. All in favor, motion carried (4-0). Last item on the agenda: Next meeting, March 20 & 27, 2024 at 7 pm. Comments: C. Sullivan stated the Little League is looking to move the T-ball and has discussed with the Select Board to move it to the old primary school property. Adjourned: 9:08 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2024-03-20-agenda-6480.txt BOARD : parks-commission DATE : 2024-03-20 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-03-20-agenda-6480.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03202024-6480 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Ana Lockwood, Chair Chris Sullivan, Vice Chair Karin Menard, Clerk Colleen Shapiro, Member Anita Scheipers, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Wednesday – March 20, 2024 – 7:00 pm Ritter Building, Lower Conference Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/3020039690?omn=89939930065 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 302 003 9690. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Facilities Director & Recreation Director Update 3. Town Beach Hiring 4. Spring & Summer Programs 5. Town Beach House Work: Update 6. Earth Day Celebrations: Update 7. NHS Project: Update 8. Discussion and potential vote on the closure of Park's properties for reserved and rental use specifically on the first Saturday of May 9. OPM Interview Format Discussion: Zoom vs in person, location, rating, and selection 10. Review & Deliberate OPM Proposals 11. Finalize OPM Interviewee List 12. Update on Lake Shirley Parcels & Agreement with Shady Point 13. Committee Updates (Open Space & Master Plan Steering) 14. Chair Updates 15. Approval of minutes 16. Upcoming Meeting dates: 3/27/2024 OPM Interview, 04/03/2024 Decision on OPM Selection, 4/17/2024 Park Commission Monthly Meeting 17. Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 18. Adjourn ======================================================================================== DOCUMENT : 2024-03-20-minutes-6480.txt BOARD : parks-commission DATE : 2024-03-20 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-03-20-minutes-6480.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03202024-6480 ======================================================================================== ===PAGE 1=== Lunenburg Park Commission Minutes March 20, 2024 page of 14 Town of Lunenburg Park Commission Ana Lockwood, Chair 978.582.4146 Chris Sullivan, Vice Chair 960 Massachusetts Ave. Karin Menard, Clerk Lunenburg, MA 01462 Anita Scheipers, Member Colleen Shapiro, Member March 20, 2024 MINUTES Members present: Ana Lockwood, Karin Menard, Christopher Sullivan, Colleen Shapiro and Anita Scheipers Additional Attendees: Angela Clement and Chris Ruth Meeting to order at 7:00 PM and A. Lockwood read “This meeting is being broadcast live and digitally recorded.”  First item on the agenda, Facilities Director & Recreation Director Update C. Ruth gave the following updates: • Wallace Park had some overflowing trash and some damage to the Merry-a-go-round and the Snack Shack • Trash has been cleaned up,  Merry-a-go-round is partially fixed, and waiting for the light to be mounted. • RFP for landscaping sent to the Procurement Officer. • Working on getting the fields ready for the baseball program. A. Clement gave the following updates: • Tuesday & Wednesday Pickleball is still running. • Thursday just intermediate volleyball running March & April. • April vacation has Multi-Sports camp and Snapology, currently, the numbers are low. • Summer has a lot of youth programs scheduled. • The Painted Goat will be offering resin work for kids. ===PAGE 2=== Lunenburg Park Commission Minutes March 20, 2024 page of 24 • Upcoming family programs will include Good Picking Farms, Books and Bunnies and Science Heros A. Clement is trying to finalize some programs for resin, clay and Beach Yoga. Summer programs that are coming back are Basketball, Snapology, Best Soccer, and MA Sports. Beach season memberships are up on My Rec. A. Clement stated Liz Simeone and 4 Lifeguards will be coming back but the lifeguards are not as available as last year.  K. Menard asked about the current usage at Marshall Park. C. Ruth stated only the High School baseball team is informally practicing. K. Menard indicated Softball is using the park also. Next item on the agenda, Town Beach House Work: Update K. Menard stated she will be putting together a crew of volunteers to remove carpeting and sub-floor on April 6, 2024. Next item on the agenda,  Earth Day Celebrations: Update C. Shapiro has been speaking with Mary Wilson who has been in touch with the Police Chief to discuss clean- up spots. C. Shapiro indicated A. Schiepers offered to have a group do Chestnut Street and the Town center. C. Shapiro stated another group will be responsible for Whalom Lakefront and Prospect Street. The Boys and Girls Club staff will be at Wallis Park. A. Lockwood asked if anyone would be at Veteran’s Park. C. Shapiro indicated the Boys and Girls Club members will do a weekday clean-up at Veteran’s Park and the library C. Shapiro indicated the two dates will be April 13 & 20, 2024. Next item on the agenda, NHS Project: Update C. Sullivan stated he has not heard back from the student. He will reach out again. Next item on the agenda, Discussion and potential vote on the closure of Park’s properties for reserved and rental use specifically on the first Saturday of May. ===PAGE 3=== Lunenburg Park Commission Minutes March 20, 2024 page of 34 K. Menard indicated the day of the Special Town Meeting, the first Saturday in May the school policy is that the fields are not open for rental by any organization. Parks do not have the same policy. The members gave their input. No vote taken. Next item on the agenda, OPM Interview Format Discussion: Zoom vs. person, location, rating, and selection. A. Lockwood suggested the presentations be presented via Zoom and the Commission should use a ranked rating. A. Scheipers would like the meetings to be in person. K. Menard will reach out to the Senior Center for use as a venue for presentations. A. Lockwood asked the members what they would like to see for the presentations.  A. Schiepers would like to see a better description of the types of projects and how they handled them. C. Sullivan agrees they should be park-focused. A. Lockwood asked for a suggested time limit. A. Schiepers suggested 30 minutes for the presentation with Q&S and 15 minutes between each presentation. A. Schiepers suggested a breakdown as; 15 minutes for formal presentation and 15 minutes for follow-up Q&A. Next item on the agenda Review & Deliberate OPM Proposals A. Lockwood suggested the Commission decide that night whether or not they want to make a decision. Next item on the agenda, Finalize OPM Interviewee List The Commission totaled their combined aggregate lists. The contractors the Commission chose to interview are: NV5 Altantic Construction  Skanska Next item on the agenda, Update on Lake Shirley Parcels & Agreement with Shady Point A. Lockwood stated she has not heard any feedback from Michael Ray Jeffreys. Next item on the agenda, Committee Updates ===PAGE 4=== Lunenburg Park Commission Minutes March 20, 2024 page of 44 A. Lockwood updated the commission that Open Space Committee was not interested in the 4 lots that are coming out of Chapter. A. Lockwood stated the Open Space Committee will be working on the Open Space Plan. K. Menard stated the Master Plan Steering would have a meeting on April 5, 2024 at 6 pm. A. Lockwood stated the Boys and Girls Club asked if Parks would like to have a team again on “Are You Smarter than a 5th Grader” which will be held April 26th. The Commission will be unable to participate this year. C. Sullivan noted the Boys and Girls Club will be hosting a Cornhole Tournament April 4th. Next item on the agenda, Approval of minutes January 17, 2024. Tabled Last item on the agenda: Next meeting, March 27, at 7 pm, potentially April 3, and regular meeting on April 17, 2024. Comments: C. Shapiro indicated ads would be run in the Ledger for Earth Day, the Conservation Commission will split the cost with Parks.  Adjourned: 8:35  pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2024-03-27-agenda-6493.txt BOARD : parks-commission DATE : 2024-03-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-03-27-agenda-6493.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03272024-6493 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Ana Lockwood, Chair Chris Sullivan, Vice Chair Karin Menard, Clerk Colleen Shapiro, Member Anita Scheipers, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Wednesday – March 27, 2024 – 6:50 pm Lunenburg Public Library – 1023 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Facilities Director & Recreation Director Update 3. Appointment: 7:00pm - Presentation and interview with Skanska 4. Appointment: 7:45pm - Presentation and Interview with Atlantic Construction & Management, Inc. (ACMI) 5. Appointment: 8:30pm - Presentation and Interview with NV5 6. Discussion and potential vote on OPM rating list 7. Committee Updates (Open Space & Master Plan Steering) 8. Chair Updates 9. Approval of minutes 10. Upcoming Meeting dates 11. Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 12. Adjourn ======================================================================================== DOCUMENT : 2024-03-27-minutes-6493.txt BOARD : parks-commission DATE : 2024-03-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-03-27-minutes-6493.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03272024-6493 ======================================================================================== ===PAGE 1=== Lunenburg Park Commission March 27, 2024 Meeting Minutes Page of 31 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Ana Lockwood, Member Chris Sullivan, Member March 27, 2024 MINUTES Members present: Ana Lockwood, Karin Menard, Christopher Sullivan, Colleen Shapiro and Anita Scheipers Additional Attendees: Chris Ruth Meeting to order at 7:00 PM and A. Lockwood read “This meeting is being broadcast live and digitally recorded.” First item on the agenda, Appointment: 7:00 pm - Presentation and interview with Skanska Dell Caldwell, Tom DeLiddo, Jerry Albert, Kayla, and Catherine gave their presentation. They touched on questions regarding the following: • $8.5 million budget • Designer selection or existing • Design review and field materials • Irrigation • Sod versus loam • Boardwalk product/system • Procurement process for the building • Quality control • Communication and coordination A. Lockwood asked about the staff changeover during the process. D. Caldwell stated no. A. Scheipers asked the applicant about the complications Parks was facing with the park. T. DeLiddo stated the area was wet. C. Ruth indicated there was a lot of ledge and would require blasting. D. Caldwell suggested the possibility of raising the elevation. ===PAGE 2=== Lunenburg Park Commission March 27, 2024 Meeting Minutes Page of 32 C. Sullivan asked what is the biggest challenge an OPM faces. D. Caldwell stated budgets.T. DeLiddo stated utility company and quality of drawing. D. Caldwell asked what Parks is looking for from the OPM. A.Scheipers stated someone to work closely with the Parks Commission Next item on the agenda, Appointment: 7:45 pm - Presentation and interview with Atlantic Construction & Management, Inc. (ACMI). Steven Sarash, on-site manager and Jennifer, Project Director - noted the concession stands were missing on the plan. A. Lockwood noted they were modular. -noted Chapter 149 would allow for stick-built buildings and Chapter 30b would cover the modular. -indicated using Chapter 30b and getting the infrastructure in place while procuring the modular. • They spoke about the bid processes and options. • Possibility of having plaques with the contractors and sponsors to cut costs • The schematic design does not address the skate park ACMI questioned whether there would be phasing of the project. A. Lockwood explained that was the process for the schematic design because of the funding and grants. Next item on the agenda, Appointment: 8:30 pm - Presentation and interview with NV5 Frank, Principal in charge; Maria Hernandez, Assistant Project Manager; Tim Program Director, and Ken Grezelle, On-site Project Manager. Frank indicated they would steer the project. Frank noted they reviewed the schematic design and had questions regarding the following: • Phasing • Funding • Sequencing the work A. Lockwood noted the cost of the project is $8.5 million based on the schematic design. Town Meeting in the Fall approved the funding needed to move forward with grants. K. Menard noted there is water at the park location. C. Ruth indicated there is ledge on the Mass. Ave side of the park. A. Lockwood noted Parks has $1.5 million ready to spend. ===PAGE 3=== Lunenburg Park Commission March 27, 2024 Meeting Minutes Page of 33 Tim will be assisting with permitting and interacting with the Conservation Commission. M. Herandez stated she would do community outreach, update the website, flyers, post minutes, and handle the contract documents. Tim asked if they were continuing with the current contractors. K. Menard indicated WOLA was just used for the design. A.Lockwood the Parks process is design, bid, and build. A. Scheipers indicated there is a portion of the site the local Historic Commission is very interested in the cave’s preservation. Tim explained they have run into these type of difficult aspects and he works closely with all parties involved. C. Sullivan indicated the skate park is a separate entity and will be gifted to the town at the end of the project. Frank asked about a dog park. K. Menard noted a dog park is earmarked but the grant funding doesn’t open until the end of the year. Frank asked about the scoreboard. A. Lockwood the scoreboard is a memorial and will remain. A. Lockwood asked how big their Boston firm is. Frank stated over 200 but the OPM division has only 14. C. Ruth asked about document control running through NV5 or will they be using software. Frank indicated the best interest is for them to control the meeting and the documents. A. Lockwood asked if there would be team changes. Frank indicated not without discussion. Frank asked if the DPW would be maintaining the park. C. Ruth indicated the Facilities Director oversees the park and subs out the landscaping. Next item on the agenda, Discussion and potential vote on OPM rating list The Commission deliberated. A. Scheipers made a motion to select the OPM as Skanska first, NV5 second, and Atlantic third.K. Menard seconded. All in favor, motion carried (5-0) Adjourned: 9:46 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2024-04-24-agenda-6544.txt BOARD : parks-commission DATE : 2024-04-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-04-24-agenda-6544.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04242024-6544 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Ana Lockwood, Chair Chris Sullivan, Vice Chair Karin Menard, Clerk Colleen Shapiro, Member Anita Scheipers, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 REVISED AGENDA Wednesday – April 24, 2024 – 7:00 pm Ritter Building, Lower Conference Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in -person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans fo r in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7663167607?omn=82614716937 or from a telephone, dial the toll-free number (888) 475-4499 and enter Webinar ID: 766 316 7607 . If you have not registered with Zoom you will be asked for your name and an e - mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may u se the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Facilities Director & Recreation Director Update 3. Town Beach Hiring 4. Spring & Summer Programs 5. Town Beach House Work: Update 6. Repurpose T -ball field as Dog Park 7. Request to place storage container by Powell Field 8. Disposition of Park Equipment: Process 9. Earth Day Celebrations: Update 10. NHS Project: Update 11. Update on Lake Shirley Parcels & Agreement with Shady Point 12. Commission Reorganization 13. Committee Updates (Open Space & Master Plan Steering) 14. Chair Updates 15. Approval of minutes 16. Upcoming Meeting dates: 17. Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 18. Adjourn ======================================================================================== DOCUMENT : 2024-04-24-minutes-6544.txt BOARD : parks-commission DATE : 2024-04-24 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-04-24-minutes-6544.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04242024-6544 ======================================================================================== ===PAGE 1=== Lunenburg Park Commission April 24, 2024 Meeting Minutes Page of 41 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Ana Lockwood, Member Chris Sullivan, Member April 24, 2024 MINUTES Members present: Ana Lockwood, Karin Menard, Colleen Shapiro, Christopher Sullivan, and Anita Scheipers Additional Attendees: Angela Clement and Chris Ruth Meeting to order at 7:00 PM and A. Lockwood read “This meeting is being broadcast live and digitally recorded.”  First item on the agenda, Facilities Director & Recreation Director Update C. Ruth gave the following updates: • Landscapers started cleaning up the fields. • Some people asked about adding gravel to the fields that had gotten flooded. • A picnic bench got destroyed at McNally. • The baseball program got volunteers to repair the Snack Shack of the softball field. • The water is on at Marshall Park, but the irrigation is not. A. Clement gave the following program updates: • May will start with Books with Bunnies. • Youth resin art program. • June STEM event. • After the Fourth of July, basketball will be running. • Snapology and Best Soccer are returning for summer camps this year. • Nashua River Water Association, pending. • End of summer will have Multi-Sports camps. • Town Beach memberships posted. ===PAGE 2=== Lunenburg Park Commission April 24, 2024 Meeting Minutes Page of 42 • Lifeguard applications have been coming in. Next item on the agenda, Repurpose T-ball field as Dog Park TJ Loughlin , Vice-President of the Lunenburg Youth Baseball and Softball League stated the area is fenced in and they are not using it. TJ suggested that the area become a dog park. K. Menard asked if there is anything they are required to do if it is used as a dog park.  A. Scheipers noted Insurance. A. Lockwood stated the signage stating no dogs allowed would need to be removed. A. Lockwood stated she would put this on a future agenda and discuss the insurance issue with the Town Manager. Next item on the agenda, Request to place storage container by Powell Field TJ Loughlin said that Lunenburg Youth Baseball would like to place a storage container at Marshall Park for equipment storage. He stated the initial thought was to place the container in the woods in the back but the location is difficult for the delivery company so their fall back location would be alongside the pitching practice box near Powell Field which is an equal distance from both fields. K. Menard asks the size of the container. TJ stated 8x20 and said the cost would be covered by the league. K. Menard made a motion to allow the Lunenburg Youth Baseball and Softball League to place the storage container at the field. C. Shapiro seconded. All in favor, motion carried (5-0). NOTE: C. Ruth noted the address of Marshall Park is now 855 Mass Ave., this change may take up to 6 months to get updated in Google Maps. Next item on the agenda, Town Beach House Work: Update C. Ruth stated originally ½” plywood was planned to be used but may use ¾” and ½”. A. Lockwood asked the next steps. C. Ruth indicated he would get the rest of the stock and install the plywood. C. Ruth indicated he would use volunteers for the vinyl flooring. A. Lockwood asked about the timeline. C. Ruth stated he will be starting April 29th.  Next item on the agenda, Disposition of Park Equipment  ===PAGE 3=== Lunenburg Park Commission April 24, 2024 Meeting Minutes Page of 43 A. Lockwood stated she has reached out to the Town Manager. The Town Manager indicated she is drafting a policy for disposing of surplus property. The policy will offer the surplus to other departments first, then MuniBid and finally recycle or dispose of. Next item on the agenda,  Earth Day Celebrations: Update C. Shapiro stated all the events were well attended. There were 8-10 events. C. Sullivan indicated they collected 124 pounds of trash. C. Shapiro stated the Boy and Girl Scouts event was postponed due to rain. Next item on the agenda, NHS Project: Update C. Sullivan indicated he has 1 student for a project. Next item on the agenda, Update on Lake Shirley Parcels & Agreement with Shady Point A. Lockwood indicated she has reached out but have no update. Next item on the agenda, Commission Reorganization A.Lockwood indicated she would like to pass off the position of chair. A. Lockwood recommended A. Scheipers for the position of Chair. C. Sullivan made a motion to appoint A. Scheipers as Chair. K. Menard seconded. All in favor, motion carried (5-0). A. Lockwood made a motion to appoint C. Shapiro as Vice-chair. A. Scheipers seconded. All in favor, motion carried (5-0).  A. Scheipers made a motion to appoint K. Menard as Clerk. C. Shapiro seconded. All in favor, motion carried (5-0). Next item on the agenda, Committee Updates (Open Space & Master Plan Steering) A. Lockwood stated there are no updates. K. Menard indicated the Master Plan Steering is reviewing the next survey in hopes of having it ready for Town Meeting. Next item on the agenda, Chair Updates A. Lockwood stated the Revenue Turnover Policy is being reviewed. Next item on the agenda, Approval of minutes  Tabled ===PAGE 4=== Lunenburg Park Commission April 24, 2024 Meeting Minutes Page of 44 Upcoming Meeting Dates: May 15, 2024  Adjourned: 8:08 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2024-05-15-agenda-6564.txt BOARD : parks-commission DATE : 2024-05-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-05-15-agenda-6564.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05152024-6564 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Ana Lockwood, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Wednesday – May 15, 2024 – 7:00 pm Ritter Building, Lower Conference Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7927370353?omn=89923070381, or from a telephone, dial the toll-free number (888) 475-4499 and enter Meeting ID: 792 737 0353. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting, and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Facilities Director & Recreation Director Update 3. Town Beach House Upgrades: update 4. Repurpose T-ball field as Dog Park 5. Storage container by Powell Field: update 6. Town Beach Hiring 7. Spring & Summer Programs 8. Status of Skate Park 9. Grant Updates 10. OPM Update 11. NHS Project Update 12. Update on Lake Shirley Parcels & Agreement with Shady Point 13. Committee Updates (Open Space & Master Plan Steering) 14. Chair Updates 15. Approval of minutes 16. Upcoming Meeting Dates: 17. Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 18. Adjourn ======================================================================================== DOCUMENT : 2024-05-15-minutes-6564.txt BOARD : parks-commission DATE : 2024-05-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-05-15-minutes-6564.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05152024-6564 ======================================================================================== ===PAGE 1=== Lunenburg Park Commission May 15, 2024 Meeting Minutes Page of 31 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Ana Lockwood, Member Chris Sullivan, Member May 15, 2024 MINUTES Members present: Karin Menard, Colleen Shapiro, and Anita Scheipers Absent: Ana Lockwood and Christopher Sullivan Additional Attendees: Angela Clement and Chris Ruth Meeting to order at 7:00 PM and A. Scheipers read “This meeting is being broadcast live and digitally recorded.”  First item on the agenda, Facilities Director & Recreation Director Update C. Ruth gave the following updates: • Walker the fields with the bidders for the new landscaper contract. • Veteran’s Park is getting ready for Memorial Day, new flags on the big polls. • Angela has the small flags. • The storage container is in at Powell Field. K. Menard commented that if there were no ceremony to please still put up the flags. C. Ruth agreed. Next item on the agenda, Town Beach House Work: Update C. Ruth indicated the material for the sub-floor is ready to ship and the price is less than expected. C. Ruth asked what color the floor would be. K. Menard suggested a sand color. C. Ruth will get some samples. K. Menard asked about the timing for the vinyl. C. Ruth stated he was unsure. K. Menard asked if the vinyl is click or adhesive. C. Ruth stated click. A. Scheipers asked what day the beach was opening. A. Clement stated the employees start June 17th and the beach opens June 24th. ===PAGE 2=== Lunenburg Park Commission May 15, 2024 Meeting Minutes Page of 32 A. Clement gave the following program updates: • The resin art class K-5th grade is full. • Beach Yoga has been advertised. • Some old picnic tables at the beach should be removed. • No summer programs until after July 4, 2024. • Beach passes are available. • 2 sessions of swim lessons are scheduled possibly a third. • Jarod Bowser is returning for work. A. Clement ran through program registration numbers and upcoming programs. C. Shapiro asked about the number of chair rentals for TCP and indicated she may have some to donate and will check to see how many are available. Next item on the agenda, Repurpose T-ball field as Dog Park A. Scheipers stated she will check with the Town Manager about the insurance. D. Passios of 56 Whiting St. stated he asked the Board of Health who had jurisdiction over the Dog Pard and they indicated it was Animal Control. Next item on the agenda, Status of Skate Park A. Scheipers indicated an agreement was reached with the insurance. Town Council is revising the license agreement. Town Council suggested adding the Skate Park to the insurance. A. Scheipers stated everything should be in place by the end of the month. Next item on the agenda, Grant Updates K. Menard discussed upcoming and previous applied for grants. 1. Park Grant was awarded $500,000 and begins July 1, 2024. 2. Land & Water Conservation Fund Grant, $1,000,000 needs approval for a wetlands permit from the Army Corps of Engineers before the grant is awarded. 3. Trails Grant has been applied for but have not heard anything yet. 4. ADA Grant needs to be for a specific project in Marshall Park. The playground makes the most sense. K. Menard notes the playground was originally $106,000 and believes the original quote was for mulch ground cover. She said the second quote in January 2024 the estimate received was $243,000 and believes some of the increase was because that quote was for a poured rubber surface. The price differences in the quotes for surfacing material is $128,000. Equipment prices had also increased.  K.Menard suggested asking for the difference between the original and  the most recent, which is $136,820. A. Scheipers stated if they could get 2 sets of equipment and the surface then ask for $136,800. ===PAGE 3=== Lunenburg Park Commission May 15, 2024 Meeting Minutes Page of 33 K. Menard stated the ADA Grant need to be submitted before June 15, 2024. K. Menard made a motion to submit the ADA Grant in the amount of $136,820. C. Shapiro seconded. All in favor, motion carried (3-0). Next item on the agenda, Dredging Grant A. Scheipers stated the grant will be for dredging at Marsh Park and the beach in the amount of $96,000 she has not heard anything since submission of the grant. Next item on the agenda, OPM Updates A. Scheipers indicated there is an agreement with Skanska not to exceed $260,000 the first year. C. Ruth will be the Clerk of the Works. Their start date is to be determined. Next item on the agenda, Update on Lake Shirley Parcels & Agreement with Shady Point A. Scheipers indicated the chair of the Select Board stated they were in the process of reviewing the document. Next item on the agenda, Committee Updates (Open Space & Master Plan Steering) K. Menard stated they are fine tuning a survey that will be going out. Once complete she will forward to A. Clement for distribution and she quill post it as well. Next item on the agenda, Chair Updates - none Next item on the agenda, Approval of minutes  K. Menard made a motion to approve January 17 and March 20, 2024 pending the corrections. C. Shapiro seconded. All in favor, motion carried (3-0). Upcoming Meeting Dates: June 25, 2024 Public comment: D. Passios of 56 Whiting St. stated after speaking with C. Ruth it was determined that unless construction is expanded at Marshall Park, the cave will not be disrupted.  Adjourned: 7:55 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2024-06-25-agenda-6625.txt BOARD : parks-commission DATE : 2024-06-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-06-25-agenda-6625.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06252024-6625 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Tuesday – June 25, 2024 – 7:00 pm Ritter Building, Lower Conference Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in - person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7927370353?omn=83365562387, or from a telephone, dial the toll-free number (888) 475-4499 and enter Meeting ID: 792 737 0353. If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting , and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1) Open meeting 2) Facilities Director Update a) General Updates b) Town Beach House Upgrades 3) Recreation Director Update a) General updates b) Summer programs c) Town Beach Hiring/Swim lessons 4) Naming of the Beach House 5) Repurpose T-ball field as Dog Park 6) Status of Skate Park Construction 7) Marshall Park design and construction 8) Grant Updates 9) NHS Project Update 10) Update on Lake Shirley Parcels & Agreement with Shady Point 11) Committee Updates (Open Space & Master Plan Steering) 12) Chair Updates 13) Approval of minutes 14) Upcoming Meeting Dates: 15) Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 16) Adjourn ======================================================================================== DOCUMENT : 2024-06-25-minutes-6625.txt BOARD : parks-commission DATE : 2024-06-25 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-06-25-minutes-6625.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06252024-6625 ======================================================================================== ===PAGE 1=== Lunenburg Park Commission June 25, 2024 Meeting Minutes Page of 31 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Tim Lawless, Member Chris Sullivan, Member June 25, 2024 Ritter Building MINUTES Members present: Anita Scheipers, Karin Menard, Colleen Shapiro, and Christopher Sullivan Absent: none Meeting to order at 7:00 PM and A. Scheipers read “This meeting is being broadcast live and digitally recorded.”  First item on the agenda, Facilities Director & Recreation Director Update C. Ruth gave the following updates: • Beach house floor and trim are complete. The sand clean-up was done to get ready for the opening on June 24th. • Wallace Park woodchips added and cutting a tree. • New Landscapers starting July 1, 2024. • Marshall Park waiting on the manhole covers. K. Menard asked if the Phillies are playing there this summer. C. Ruth stated yes. A. Scheipers asked if there were anything to relay to A. Clement. C. Sullivan indicated he spoke to A. Clement regarding organizing a Couch to 5k. A. Scheipers stated she had spoken with A. Clement regarding getting a few National Honor Society kids to help with programming or clean up of programming. ===PAGE 2=== Lunenburg Park Commission June 25, 2024 Meeting Minutes Page of 32 C. Shapiro noted NHS hours do not count over the summer. C. Shapiro indicated 70 chairs were donated for use at the programs. Next item on the agenda, Naming of the Beach House K. Menard stated she had been approached by a few individuals suggesting the Beach House be named and memorialized after Genevieve Nass. K. Menard noted last year the Beach House was in no condition to be named after anybody. K. Menard indicated G. Nass’s daughter, granddaughter, and 2 grandsons are currently employed at the beach. K. Menard made a motion to rename the Beach House in memory of Genevieve Nass to the Genevieve Nass Memorial Beach House. C. Sullivan seconded. All in favor, motion carried (4-0). Next item on the agenda, Repurpose T-ball field as Dog Park A. Scheipers stated she has reached out to the Town Manager to look into what would be required for any changes to the town’s insurance. Next item on the agenda, Status of Skate Park A. Caiozzo stated they have received an updated legal agreement for the Right of Entry from Town Council. A. Caiozzo indicated they are waiting for their attorney to review it. Once reviewed they can sign and start to negotiate with the builder and sub-contractors. C. Sullivan made a motion that A. Scheipers to sign the Right of Entry License Agreement on the Commission’s behalf. K. Menard seconded. All in favor K. Menard made a motion to rescind the motion C. Sullivan made on May 24, 2023, with a construction end date of June30, 2024 and leave it open to revisit in the fall to determine a new date. C. Sullivan seconded. All in favor, motion carried (4-0). Next item on the agenda, Grants Updates K. Menard stated the Commission did not get the Trails Grant. The ADA grant was submitted, the amount was $138,000. The PARC grant has been approved and needs to be executed. The Land and Water Grant has not been signed off, waiting on a few things. K. Menard indicated there are a few things needed from the Army Corps of Engineers. A. Scheipers stated the Commission did not received the Dredging Grant but are able to reapply. ===PAGE 3=== Lunenburg Park Commission June 25, 2024 Meeting Minutes Page of 33 Next item on the agenda, NHS Update C. Sullivan stated he has reached. C. Sullivan indicated he also has another message out to see who is in charge of the NHS next year. Next item on the agenda, Marshall Park A. Scheipers noted the OPM wanted to know if the Commission would consider having part of the work done by the local Technical School and also In-Kind services for people who want to help. Next item on the agenda, Update on Lake Shirley Parcels & Agreement with Shady Point A. Scheipers stated the Selectmen are still working on this. Next item on the agenda, Upcoming Meeting Dates: July 13 and 31, 2024 Next item on the agenda, Committee Updates (Open Space & Master Plan Steering) K. Menard stated Master Planning survey has not gone out.  K. Menard noted the Commission’s rep. Was A. Lockwood. A. Scheipers will reach out to  A. Lockwood. Next item on the agenda, Chair Updates - none Next item on the agenda, Approval of minutes  K. Menard made a motion to approve April 24 and May 15, 2024. C. Shapiro seconded. All in favor, motion carried (4-0). Board comment: K. Menard suggested putting Board and Public comment on top of the agenda. K. Menard suggested possibly offering Town Employees residential rates for the Town Beach. A. Scheipers stated this issue will be put on the next agenda. The Commission will post a meeting for July 1, 2024, at 2:30 pm to discuss and vote on this issue. Public comment: D. Passios expressed concerns with the amount of time it has taken to get the Skate Park access to Marshall Park and his disappointment with the Select Board. ===PAGE 4=== Lunenburg Park Commission June 25, 2024 Meeting Minutes Page of 34 Adjourned: 8:07 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2024-07-01-agenda-6636.txt BOARD : parks-commission DATE : 2024-07-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-07-01-agenda-6636.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07012024-6636 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4160 Colleen Shapiro, Vice Chair 960 Massachusetts Ave. Karin Menard, Clerk Lunenburg, MA 01462 Chris Sullivan, Member AGENDA Monday, July 1, 2024 2:30pm Via Zoom In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access channel and will be uploaded to the LunenburgAccess YouTube. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7927370353?omn=85101010855 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 851 0101 0855 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. V otes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open Meeting 2. Discussion and V ote: Municipal Employee Rate for Town Beach Passes. 3. Chairman Update 4. Public and Board Comment 5. Adjourn ======================================================================================== DOCUMENT : 2024-07-01-minutes-6636.txt BOARD : parks-commission DATE : 2024-07-01 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-07-01-minutes-6636.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07012024-6636 ======================================================================================== ===PAGE 1=== Lunenburg Park Commission July 1, 2024 Meeting Minutes Page of 11 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Chris Sullivan, Member July 1, 2024 MINUTES Members present: Anita Scheipers, Karin Menard, Colleen Shapiro, and Christopher Sullivan Absent: none Meeting to order at 2:30 PM and A. Scheipers read “This meeting is being broadcast live and digitally recorded.”  Discussion and V ote: Municipal Employee Rate for Town Beach Passes. K. Menard said there had been a request through the Facilities Director to add a rate for Municipal Employees. C. Sullivan asked if that included School Personnel. A. Scheipers said it would and K. Menard agreed. Commission discussed current rate structure for residential rates. C. Sullivan asked how difficult it would be to verify employee status. K. Menard thought that would be something for the Recreation Director to work through the details on but it may be as easy as requesting employees to register for a pass with their town email address. C. Sullivan motioned and K. Menard second to approve a Municipal Rate that matches the Residential Rate. Roll Call Vote: K. Menard - yes C. Sullivan - yes C. Shapiro - yes A. Scheipers - yes Chairman Update - no update Public and Board Comment - none Adjourned at 2:38pm ======================================================================================== DOCUMENT : 2024-07-16-agenda-6652.txt BOARD : parks-commission DATE : 2024-07-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-07-16-agenda-6652.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07162024-6652 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Tuesday – July 16, 2024 – 7:00 pm HYBRID Zoom and Town Hall Bilotta Meeting Room 17 Main Street Lunenburg, MA 01462 In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast over Lunenburg Public Access channel and will be uploaded to the LunenburgAccess YouTube. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909 174 0347 #. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. V otes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Joint meeting with Select Board to interview/appoint to Parks Commission Vacancy until the May 2025 Election: Tim Lawless, 53 Whiting Street. 3. Adjourn ======================================================================================== DOCUMENT : 2024-07-16-minutes-6652.txt BOARD : parks-commission DATE : 2024-07-16 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-07-16-minutes-6652.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07162024-6652 ======================================================================================== ===PAGE 1=== Park Commission Minutes July 16, 2024 page of 11 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Tim Lawless, Member Chris Sullivan, Member July 16, 2024 MINUTES Parks Commission Members present: Anita Scheipers, Karin Menard, and Colleen Shapiro Absent: Christopher Sullivan Additional Attendees: Tim Lawless Meeting to order at 7:15 PM and A. Scheipers read “This meeting is being broadcast live and digitally recorded.”  Joint Interview and Appointment with Parks Commission to fill vacancy until next Annual Town Election (May 2025): Tim Lawless, 53 Whiting Street. T. Lawless introduced himself and stated he is interested in the Parks Commission as he is enthusiastic about the outdoors and with two young children would like to get more involved. Tom Alonzo, Selectboard member asked if T. Lawless intends to run for the remainder term for the next election. T. Lawless stated yes. A. Scheipers recommend that they jointly appoint T. Lawless to the open position of the Parks Commission. Motion made to appoint T. Lawless. K.Menard seconded. V ote taken, all in favor, motion carried (8-3). Adjourned: 7:20 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2024-07-31-agenda-6675.txt BOARD : parks-commission DATE : 2024-07-31 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-07-31-agenda-6675.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07312024-6675 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Timothy Lawless, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Wednesday – July 31, 2024 – 7:00 pm Ritter Building, Lower Conference Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7663167607?omn=85481693000 , or from a telephone, dial the toll-free number (888) 475-4499 and enter Meeting ID: 766 316 7607. If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting , and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Facilities Director Updates 3. Consider Capital Planning requests 4. Recreation Director Updates 5. Increase hours for Recreation Director update 6. Status of Skate Park 7. Marshall Park project updates, including designer selection process and meeting dates 8. Consider Baseball and Softball use of Marshall Park in 2025 9. Boys and Girls Club – Polar Plunge Nov 2024 10. ATT Grant, Updates on other grants 11. Consider November Special Town Meeting articles 12. Chair Updates 13. Committee Updates (Open Space & Master Plan Steering) 14. Assign new Parks Comm. representative to Open Space Committee 15. Approval of minutes 16. Upcoming Meeting Dates: 17. Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 18. Adjourn ======================================================================================== DOCUMENT : 2024-07-31-minutes-6675.txt BOARD : parks-commission DATE : 2024-07-31 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-07-31-minutes-6675.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07312024-6675 ======================================================================================== ===PAGE 1=== Park Commission Minutes July 31, 2024 page of 51 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Tim Lawless, Member Chris Sullivan, Member July 31, 2024 Minutes Members present: Anita Scheipers, Karin Menard, Colleen Shapiro, Tom Lawless, and Christopher Sullivan Absent: none Additional Attendees: Angela Clement, Katie White, and Dave Passios Meeting to order at 7:00 PM and A. Scheipers read “This meeting is being broadcast live and digitally recorded.” First item on the agenda, Recreation Director Update A. Clement gave the following updates: • The Best Soccer Program finished last week. • The Multi-sports Program will take place next week and the week after. • Swim lessons are almost over. • Working on programs for the Fall. Another resin class for the youth, an art program for adults, pickelball, hopefully volleyball again. A. Scheipers asked when the swim lessons were over. A. Clement stated Friday. K. Menard asked if the Beach could be open for Labor Day. A. Clement indicated she is waiting to hear from L. Simeone how long the staff will be staying on. C. Sullivan asked about the 5k. A. Clement stated she is working on that. ===PAGE 2=== Park Commission Minutes July 31, 2024 page of 52 Next item on the agenda, Boys and Girls Club – Polar Plunge Nov 2024 C. Sullivan indicated he reached out to the Boys and Girls Club and brought it before the Commission for the Polar Plunge to be held at the Town Beach as a fundraiser. K. White stated she is working on the kids getting sponsored. K. White indicated the date would be November 30, 2024. A. Scheipers asked how this would be advertised. K. White stated this would be advertised through Social Media their website and any support system the Parks Commission would have. K. Menard asked if lifeguards were needed for the event. K. White will look into that. K. Menard suggested speaking with the Fire Chief and having them present for the event. A. Scheipers asked if a waiver was needed for the participants. K. White stated yes. C. Shapiro stated the Student Council had done an event like this in Town before. K. White will reach out to the school. C. Sullivan asked K. White to follow up with the Commission in September. Next item on the agenda, Consider Capital Planning requests A. Scheipers asked if there were projects discussed in previous meetings. C. Sullivan indicated 961 Northfield Road was mentioned. A. Scheipers asked about the size of the property. C. Sullivan stated between 30 - 50 acres. K. Menard stated the parcel is 55.7 acres. A. Scheipers asked what is existing on the Capital Planning Request. K. Menard stated McNally Park, $50,000 for up to a schematic design. Whalom Lake and Marshall Pond treatment, $30,000. A. Scheipers noted the grant for the Whalom Lake and Marshall Pond treatment was not approve and we are welcome to apply again. A. Scheipers expressed the importance of the removal of weeds and keep the waters clear. C. Sullivan suggested the fields at Fitzgerald be added. C. Shapiro asked how the numbers are with the Little League. A. Clement will get the registration numbers and fees collected. T. Lawless suggested a correction to the slope at the beach. A. Clement noted they have been using the flat side of the beach for beach yoga. K. Menard suggested replacing the playground surface with a rubberized surface at Wallace Park. K. Menard indicated the Veteran’s Park needs clean-up. ===PAGE 3=== Park Commission Minutes July 31, 2024 page of 53 A. Scheipers suggested a discussion on putting a sidewalk from Lake Avenue to the Beach House. A. Scheipers suggested having C.Ruth move forward with the existing list and have further discussion. Next item on the agenda, Update on Increase Hours for Recreation Director A. Scheipers stated there was a request submitted to the Select Board and the Finance Committee to consider increasing the number of hours for the position from 19 to 28 hours. The Select Board approved the request at their last meeting but was not approved by the Finance Committee. The approval of the increase requires the approval from both. K. Menard suggested going to Special Town Meeting to change the type of revolving account to a 53e ½. Next item on the agenda, Status of the Skate Park A. Scheipers stated the license agreement is in place between the Parks Commission and the Skate Park group which allows then entry to the property for construction. Next item on the agenda, Marshall Park project updates, including designer selection process and meeting dates A. Scheipers indicated she and K. Menard have been working with the Town Manger and the OPM to move forward and advertise and procure the services for the landscape design firm. A. Scheipers stated the RFQ is out and proposals are due August 8, 2024. A. Scheipers explained the designer selection process and asked the members to keep the week of the 14th open to review the proposals. Next item on the agenda, Consider Baseball and Softball use of Marshall Park in 2025 A. Scheipers indicated during phase 1 of construction the fields will be unable to be used. K.Menard asked if the fields could be used for practice. K. Menard suggested the Chestnut Street 90-foot diamond. A. Scheipers will draft letters to the groups and let them know the Commission’s concerns and why the fields will have no formal use. A. Scheipers stated the next step is getting a designer and start design work in September with the design being completed the December. Hoping to have a contractor on in early 2025 ===PAGE 4=== Park Commission Minutes July 31, 2024 page of 54 Next item on the agenda, Grant Updates A. Scheipers indicated the Land and Water Grant requires an Army Corps of Engineers permit for the wetlands part of the work before funding is provided. A. Scheipers stated the OPM is working with the state and the engineers. A. Scheipers stated the Accessibly Grant will help put more accessible playground equipment on the phase 1 portion of the park. C. Sullivan indicated that T-Mobile has a Hometown Grant for towns with less than 50,000 employees, awarded quarterly. They award up to $50,000 to build, rebuild, and refresh community spaces. Next item on the agenda, Special Town Meeting Warrant Articles A. Scheipers stated the article to be submitted are the following: • Change the type of revolving account from a 53d to a 53e ½ • Increase the hours for the Recreation Director. • Additional funding for the completion of Marshall Park with the amount to be determined. K. Menard made a motion to draft the Warrant Articles for the 3 items. C. Shapiro seconded. All in favor, motion carried (5-0). Next item on the agenda, Chair Updates A. Scheipers indicated her updates were the cave being secured and Marshall Park. Next item on the agenda, Committee Updates K. Menard stated Master Planning has not met recently. Next item on the agenda, Assign a New Parks Commission Representative to the Open Space Committee. T. Lawless volunteered to be a representative. K. Menard made a motion to appoint T. Lawless as the representative to the Open Space Committee. C. Shapiro seconded. All in favor, motion carried (5-0). ===PAGE 5=== Park Commission Minutes July 31, 2024 page of 55 Next item on the agenda, Approval of minutes C. Sullivan made a motion to approve June 25, 2024. C. Shapiro seconded. All in favor, motion carried (5-0). Next item on the agenda, Upcoming Meeting Dates August 14 and 21, 2024. Board comment: C. Sullivan noted the Cardboard Boat Race is on August 17, 2024, at 5 pm. Public comment: D. Passios asked when Parkland Grants can be applied for again. K. Menard stated there is nothing stated that you can’t apply again in the next round. D. Passios noted the announcement regarding shutting off the baseball fields for the construction of phase one, will that include the skate park shutting down? A. Scheipers stated unfortunately yes. D. Passios expressed concerns with the parking in the Mass. Ave side of Marshall Park. D. Passios reminded the Commission when revisiting the McNally Field project to look at the Water District’s properties.D. Passios noted the McNally property is 2.4 acres. C. Sullivan asked if there was a resolution on the Lake Shirley property. A. Scheipers stated no. Adjourned: 9:12 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2024-08-14-agenda-6699.txt BOARD : parks-commission DATE : 2024-08-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-08-14-agenda-6699.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08142024-6699 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Timothy Lawless, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA - AMENDED Wednesday – August 14 , 2024 – 7:00 pm Ritter Building, Lower Conference Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/82348207840?pwd=bCpAbmYq4EYmRvtBhXwOF6FyRpFw4T.1 , or from a telephone, dial the toll-free number (888) 475-4499 and enter Meeting ID: 823 4820 7840 , Passcode : 128061 If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand ” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting , and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Discussion and vote on resident request to have tree planted at his expense at McNally 3. Scoring of the proposals from design firms for Marshall Park 4. Beach House signage discussion and approval 5. Chair Updates 6. Committee Updates (Open Space & Master Plan Steering) 7. Upcoming Meeting D ates: 8. Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 9. Adjourn ======================================================================================== DOCUMENT : 2024-08-14-minutes-6699.txt BOARD : parks-commission DATE : 2024-08-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-08-14-minutes-6699.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08142024-6699 ======================================================================================== ===PAGE 1=== Park Commission Minutes August 14, 2024 page of 21 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Tim Lawless, Member Chris Sullivan, Member August 14, 2024 MINUTES Members present: Anita Scheipers, Karin Menard, Tom Lawless, and Christopher Sullivan Absent: Colleen Shapiro Additional Attendees: Chris Ruth Meeting to order at 7:00 PM and A. Scheipers read “This meeting is being broadcast live and digitally recorded.” First item on the agenda, Discussion and vote on resident to have a tree planted at his expense at McNally. A. Scheipers stated a resident, Dan Lincoln asked that he be allowed to work with Lakeview Landscaping at his expense next to the sign at McNally. A. Scheipers asked what type of tree. Lakeview Landscaping told her a Kousa dogwood with a 15-20’ tall mature height and 12-20’ wide mature width. C. Ruth expressed concerns to make sure of its exact location to ensure it is not impeding the view/roadway. K. Menard made a motion to allow Dan Lincoln to plant a tree at McNally Field with the final location approved by C. Ruth. C. Sullivan seconded. (4-0). Roll call vote: A.Scheipers - yes K.Menard - yes C. Sullivan - yes T. Woodward - yes Next item on the agenda, Beach House signage discussion and approval ===PAGE 2=== Park Commission Minutes August 14, 2024 page of 22 K. Menard indicated Dillis & Roy offered to pay for the new sign. K. Menard showed the examples sent in by Turning Leaf Design and Add-a Sign. A. Scheipers asked about the material of the sign. K. Menard stated the Add-a-Sign is completely aluminum. K. Menard will go back to Add-a-Sign and have them redesign the sign. K. Menard stated she will reach out to Dillis & Roy to inform them Parks Commission will be accepting their offer. Next item on the agenda, Scoring of the proposals from design firms for Marshall Park A. Scheipers indicated three proposals were received from the landscape design firms. The firms are Nesra Engineering, Fuss and O’Neill and RDLA. The Commission discussed the submissions and rated the applicants. A. Scheipers took the scores from the members and tallied. The rankings are Fuss & O’Neill 90, Nesra 91, and RDLA 83. The Commission agreed to interview all three applicants. A. Scheipers indicated the interviews will be 6:30 pm on August 21, 2024. Next item on the agenda, Chair Updates None Next item on the agenda, Committee Updates K. Menard stated Master Planning is not anticipating to meet until October. T. Lawless stated he has not been sworn into the Open Space Committee but will do next week. Board comment: None Public comment: D. Passios suggested the Commission submit contracted services grants to the Town Manager. Adjourned: 7:46 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2024-08-21-agenda-6713.txt BOARD : parks-commission DATE : 2024-08-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-08-21-agenda-6713.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08212024-6713 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Timothy Lawless, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA - AMENDED Wednesday – August 21, 2024 – 6:30 pm Ritter Building, Lower Conference Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/82348207840?pwd=bCpAbmYq4EYmRvtBhXwOF6FyRpFw4T.1 , or from a telephone, dial the toll- free number (888) 475-4499 and enter Meeting ID: 823 4820 7840, Passcode: 128061 If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting , and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Complete scoring of written proposals from the submitting Landscape Design firm s for Marshall Park 3. Conduct interviews with the three Landscape Design firms: NES RA, Fuss & O’Neill, and RDLA 4. Finalize rankings of design firms and vote for top choice firm for contracting with the Town 5. Consider November Special Town Meeting articles 6. Consider the approval of the Parks Commission revolving fund as submitted to the Chair by the Town Manager’s office 7. Chair Updates 8. Upcoming Meeting Dates: 9. Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 10. Adjourn ======================================================================================== DOCUMENT : 2024-08-21-minutes-6713.txt BOARD : parks-commission DATE : 2024-08-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-08-21-minutes-6713.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08212024-6713 ======================================================================================== ===PAGE 1=== Park Commission Minutes August 21, 2024 page of 51 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Tim Lawless, Member Chris Sullivan, Member Members present: Anita Scheipers, Karin Menard, Tim Lawless, and Christopher Sullivan Absent: Colleen Shapiro Additional Attendees: Tom Doolittle, OPM firm Skanska, Chris Ruth Meeting to order at 6:30 PM and A. Scheipers read “This meeting is being broadcast live and digitally recorded.” First item on the agenda, Complete scoring of written proposals from the submitting Landscape Design firms for Marshall Park T. Doolittle stated they did receive two references for each of the firms. The references came back extremely positive. T. Lawless expressed concerns with Fuss & O’Neill not having experience with projects over 2 million dollars and no letters of recommendation from satisfied clients. A. Scheipers suggested finishing the evaluation scoring after the interviews. Next item on the agenda, Conduct interviews with the three Landscape Design firms: NESRA, Fuss & O’Neill, and RDLA Fuss & O’Neill Andrew Bohne, Landscape Architect, and A. Fairweather, Landscape Designer of Fuss & O’Neill gave a brief overview and discussed their presentation and design. Presentation attached. T. Doolittle asked if they can commit to the people identified in your chart will be the individuals assigned to this project for the duration and those people are available to start upon the execution of the contract. ===PAGE 2=== Park Commission Minutes August 21, 2024 page of 52 A. Bohne stated yes with the caveat being Emily being on maternity leave. T. Doolittle asked to describe your team’s quality assurance and quality control methodology and how you would approach and minimize construction changes. A. Bohne stated they have a very stringent quality assurance and quality control methodology. T. Doolittle indicated this project is funded with state and federal grants. T. Doolittle asked to describe the team’s experience and designing within these restrictions of multiple funding sources and how you work to comply with the reporting requirements of these grants. A. Bohne indicated they do a lot of work in the water and natural resources department in our community development and with our transportation group all have different grant funding. Each one has different reporting requirements. A. Bohne noted this is all about being organized and on top of things and ensuring the schedule is laid out and marks are being hit along the way. T. Doolittle stated the park has an aggressive schedule for phase 1 to comply with some of those grants. T. Doolittle asked how the team would work to meet the schedule. A. Bohne stated they are ready as soon as there is a contract in hand. A. Bohne indicated permitting is a key piece. T. Doolittle stated the schematic design has been completed. T. Doolittle asked, after reviewing the schematic design do you see areas that will need further evaluation before proceeding to the next stage? A. Bohne stated Geotech and understanding of the comfort station and how that sits in the ground and stays secure. T. Doolittle asked to describe your team’s experience with the Army Corps of Engineers water quality permitting. A. Bohne stated he has a lot of experience with the Army Corps of Engineers with things such as docks, boat ramps, launches, and boardwalks. The team has permitting experts. C. Sullivan noted there is a skate park which is a separate entity. C. Sullivan asked if they had experienced a project like that and how they dealt with it. A. Bohne noted communication is the big part of making it run smoothly. T. Lawless asked about their experience working with the Conservation Commission. A. Bohne indicated minimizing the impact, small penetration into the ground, and being as delicate as possible is really the key. A. Scheipers indicated they would need help with community engagement and educating the town on what this project is going to encompass. A. Scheipers asked how do we have the most accurate information in time to prepare for the Town Meeting. ===PAGE 3=== Park Commission Minutes August 21, 2024 page of 53 A. Scheipers asked what is envisioned for community engagement to help the public understand. A. Bohne noted there are many avenues, such as farmer’s markets or a website could all be tools. Put the information out there as many way as possible and avoid misinformation. A.Scheipers what is the best way to get a dollar number for additional funding for Town Meeting? A. Bohne stated initially they would look to sit down and springboard it out. Nesra Engineering Arsen Hambardzumian, Principal Engineer, and his Associate gave a brief overview and discussed their presentation and design. Presentation attached T. Doolittle asked if they can commit to the people identified in your chart will be the individuals assigned to this project for the duration and those people are available to start upon the execution of the contract. A. Hambardzumian stated yes. T. Doolittle asked to describe your team’s quality assurance and quality control methodology and how you would approach and minimize construction changes. A. Hambardzumian stated there is a review during each phase of the project, and the team meets with the Commission for discussion. T. Doolittle indicated this project is funded with state and federal grants. T. Doolittle asked to describe the team’s experience and designing within these restrictions of multiple funding sources and how you work to comply with the reporting requirements of these grants. A. Hambardzumian stated the majority of the documentation was through the construction phase where they would visit and inspect to ensure the employees were receiving a fair wage, meeting the required breaks, etc. At the design end, we have not asked to provide anything additional from what we normally do in the office. T. Doolittle stated the park has an aggressive schedule for phase 1 to comply with some of those grants. T. Doolittle asked how the team would work to meet the schedule. A. Hambardzumian states we only take on projects we are comfortable with and we can meet the timeline. T. Doolittle stated the schematic design has been completed. T. Doolittle asked, after reviewing the schematic design do you see areas that will need further evaluation before proceeding to the next stage? A. Hambardzumian stated it seemed adequate with some areas of wetland delineation noted to be done by others, ===PAGE 4=== Park Commission Minutes August 21, 2024 page of 54 we would like to look into that. A. Hambardzumian suggested designing the softball field foul zone to the NCAA standards. T. Doolittle asked to describe your team’s experience with the Army Corps of Engineers water quality permitting. A. Hambardzumian stated they have worked with them for lakes and ponds but not water quality. A. Hambardzumian stated they would rely on their experts for permitting. C. Sullivan noted there is a skate park which is a separate entity. C. Sullivan asked if they had experienced a project like that and how they dealt with it. A. Hambardzumian stated they have dealt with building contractors and site contractors doing the concession buildings and the athletic facilities. A. Hambardzumian indicated they would provide a fenced-in construction zone to keep disputes at a minimum. A. Scheipers what is the best way to get a dollar number for additional funding for Town Meeting? A. Hambardzumian stated they would put all bids into Excel and look back at 14 years of projects then take individual components and build an estimate. A. Scheipers indicated they would need help with community engagement and educating the town on what this project is going to encompass. A. Hambardzumian gave some examples of outreach they have done in other cities and towns. T. Doolittle asked if they are doing cost estimating internally. A. Hambardzumian stated that is correct. T. Doolittle asked about Susan Moore, Moore Landscape Architect's role in the project. A. Hambardzumian stated S. Moore designs the plantings. RDLA Ray Dunetz and David Nardone gave a brief overview and discussed their presentation and design. Presentation attached T. Doolittle asked if they can commit to the people identified in your chart will be the individuals assigned to this project for the duration and those people are available to start upon the execution of the contract. R. Dunetz stated yes. T. Doolittle asked to describe your team’s quality assurance and quality control methodology and how you would approach and minimize construction changes. R. Dunetz stated they have a process of control in the office and rarely have change orders. ===PAGE 5=== Park Commission Minutes August 21, 2024 page of 55 Nick Betts indicated there will be three dedicated engineers on the project doing quality assurance and quality control. T. Doolittle indicated this project is funded with state and federal grants. T. Doolittle asked to describe the team’s experience and designing within these restrictions of multiple funding sources and how you work to comply with the reporting requirements of these grants. R. Dunetz stated they have never had to report with a grant, generally the municipality handles that. R. Dunetz stated they would provide drawings and estimates. T. Doolittle stated the park has an aggressive schedule for phase 1 to comply with some of those grants. T. Doolittle asked how the team would work to meet the schedule. R. Dunetz indicated it is dependent on the permitting but they are flexible. T. Doolittle stated the schematic design has been completed. T. Doolittle asked, after reviewing the schematic design do you see areas that will need further evaluation before proceeding to the next stage? Nick ----- noted the Mass Ave. area, the stormwater needs to be advanced, and the sewer connection. T. Doolittle asked to describe your team’s experience with the Army Corps of Engineers water quality permitting. R. Dunetz indicated they would sub out for water quality. C. Sullivan noted there is a skate park which is a separate entity. C. Sullivan asked if they had experienced a project like that and how they dealt with it. D. Nardone indicated they have had experience with these situations. A. Scheipers indicated they would need help with community engagement and educating the town on what this project is going to encompass. R. Dunetz gave examples of outreach for past projects and indicated a QR Code is quite effective. A. Scheipers what is the best way to get a dollar number for additional funding for Town Meeting? R. Dunetz stated they would use an estimator company to get the number. Next item on the agenda, Finalize rankings of design firms and vote for top choice firm for contracting with the Town A. Scheipers indicated the scores before this meeting were NESRA 91, Fuss & O’Neill 90 and RDLA 87. The Commission discussed their preferences of applicants. ===PAGE 6=== Park Commission Minutes August 21, 2024 page of 56 As a result of the commission discussion and scoring of the written proposals and interviews with the proposing landscape design firms for Marshall Park, the following vote was taken: C. Sullivan moved that the committee vote to move forward with RDLA (Ray Dunetz Landscape Architect). The motion was seconded by K. Menard. The Chair called for a vote. The motion was approved unanimously. Next item on the agenda, Consider the approval of the Parks Commission revolving fund as submitted to the Chair by the Town Manager’s office A. Scheipers indicated A. Clement suggested raising the revolving fund to $40,000. C. Sullivan made a motion the Parks Commission revolving fund as submitted to the Chair by the Town Manager’s office. K. Menard seconded. All in favor, motion carried (4-0). Next item on the agenda, Consider November Special Town Meeting articles A. Scheipers discussed the Article to change the revolving fund from a 53d to a 53 and a half. A. Scheipers discussed the Article to increase the Recreation Director’s hours from 19 to 28. C. Ruth suggested increasing it to a maximum of 32 hours. A. Scheipers discussed the Article for funding of Marshall Park. Next item on the agenda, Chair Updates None. Next item on the agenda, Next Meeting September 18, 2024 Board comment: A. Scheipers read A. Clement’s comment noting the beach closes Sunday, August 25, 2024. Public comment: None Adjourned: 9:58 pm Submitted by: Andrea Mastrototoro ======================================================================================== DOCUMENT : 2024-09-18-agenda-6760.txt BOARD : parks-commission DATE : 2024-09-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-09-18-agenda-6760.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09182024-6760 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Tim Lawless, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA – Amended Wednesday – September 18, 2024 – 7:00 pm Ritter Building, Lower Conference Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in - person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7927370353?omn=85277900046, , or from a telephone, dial the toll-free number (888) 475-4499 and enter Meeting ID: 792 737 0353. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may u se the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting , and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1) Open meeting 2) Facilities Director Update 3) Capital Projects Discussion 4) Recreation Director Update 5) Town Vendor Spring Fair – Joeci Gilchrest 6) Boys and Girls Club Polar Plunge – Katie White 7) Grant Updates 8) Marshall Park Updates a) Designer contract b) Invoice Approvals 9) Special Town Meeting warrant articles 10) Chair Updates 11) Commission Member Updates 12) Approval of minutes 13) Upcoming Meeting Dates: 14) Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 15) Adjourn ======================================================================================== DOCUMENT : 2024-09-18-minutes-6760.txt BOARD : parks-commission DATE : 2024-09-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-09-18-minutes-6760.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09182024-6760 ======================================================================================== ===PAGE 1=== Park Commission Minutes September 18, 2024 page of 41 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Tim Lawless, Member Chris Sullivan, Member September 18, 2024 MINUTES Members present: Anita Scheipers, Karin Menard, Tom Lawless, Colleen Shapiro, and Christopher Sullivan Absent: None Additional Attendees: Angela Clement, Katie White, and David Passios Meeting to order at 7:00 PM and A. Scheipers read “This meeting is being broadcast live and digitally recorded.” First item on the agenda, Capital Projects Discussion Next item on the agenda, Recreational Director Updates A. Clement indicated she requested using a classroom for programs. A. Clement gave the following updates: • Monday art programs are running • Monday adult art programs are running • Wednesday is Snapology • Pickleball sessions for November 6th are both sold out • Discussed with C. Ruth adding a QR Code to the signage and looking at the liability of an ice rink. A. Clement asked if the Commission could help with closing the TCP building on Wednesdays and also asked for feedback on signage. C. Sullivan suggested adding signage at Marshall Pond, “Skate At Your Own Risk”. ===PAGE 2=== Park Commission Minutes September 18, 2024 page of 42 T. Lawless suggested adding call 911 at McNally Park C. Sullivan suggested adding the dog policy. A. Clement suggested adding QR Code also. Next item on the agenda, Marshall Park Invoice Approvals A. Scheipers suggested the Commission discuss how to process invoices. A. Clement stated it could take a week to a week and a half to get the vendor in the system and all sign-off before moving to accounting. A. Scheipers asked A. Clement to get the W-9 from RDLA and Skanska to get them into the system as approved vendors. A. Scheipers stated she will ask Skanska and RDLA to email invoices to A. Clement and copy the Chair and C. Ruth. A. Scheipers suggested putting an agenda item for all future meetings for the review of invoices. A. Scheipers suggested making a motion to appoint the chair and another member to be the signatory for the Commission on an as-needed basis. C. Sullivan made a motion to approve the invoices and appoint A. Scheipers and K. Menard as the representatives to approve and sign invoices. C. Shapiro seconded. All in favor, motion carried (5-0). A. Scheipers presented the invoice from August 2, 2024, invoice number ending in 15484-1 from Skanska in the amount of $13,955.00. K. Menard made a motion to approve. C. Sullivan seconded. All in favor, motion carried (5-0). A. Scheipers presented the invoice from September 6, 2024, invoice number ending in 15517-2 from Skanska in the amount of $11,660.00. C. Sullivan made a motion to approve. K. Menard seconded. All in favor, motion carried (5-0). Next item on the agenda, Boys and Girls Club Polar Plunge - Katie White K. White gave an update to the questions the Commission had last meeting. K. White indicated there were two beaches one owned by the Town and the other owned by Arrive Lunenburg. K. Menard stated if the event was held at the Town beach permission would come from the Commission. If the event is held at the other location K. White would have to go through Arrive Lunenburg. K. White has reached out to the Fire Chief for emergency services feedback. ===PAGE 3=== Park Commission Minutes September 18, 2024 page of 43 K. White spoke about doing the plunge in small groups at a time. K. Menard suggested asking what their weed situation is at Arrive Lunenburg. The town beach has a bit of a weed problem. K. White asked if she could use the standard waiver from the town. K. Menard stated she would get that over to her. The waiver is only needed if it is at the town beach. K. Menard noted the beach house is available but the water will be off, therefore there are no bathroom facilities. K. White asked if Dunkin Donuts were to donate beverages could they set up inside the beach house? K. Menard stated yes. K. White stated they are still slated for November 30, 2024. Next item on the agenda, Grant Updates A. Scheipers indicated they have received tentative approval for the Land and Water Grant for one million dollars. This is conditional until the contract gets signed after the Town Meeting commits the funds to it. K. Menard still has the ADA outstanding, has not heard on that. Next item on the agenda, Marshall Park Designer Contract A. Scheipers stated the RDLA is officially on board and they have already started working. A. Scheipers indicated they will have design team meetings every other Thursday with RDLA, Skanska, and C. Ruth, A. Scheipers and K. Menard will attend when able. Next item on the agenda, Special Town Meeting Articles A. Scheipers discussed and reviewed Article 5, Mashall Park. A. Scheipers discussed and reviewed Article 9, Revolving Fund change from 53d to 53e and a half, and increasing the dollar limit for FY25 to $77,000. Next item on the agenda, Chair Updates None. ===PAGE 4=== Park Commission Minutes September 18, 2024 page of 44 Board comment: C. Sullivan indicated he attended a 300th Anniversary meeting, just a preliminary brainstorming meeting Next item on the agenda, Approval of Minutes C. Sullivan made a motion to accept the minutes of February 29, March 27, July 16 & 31, and August 14, 2024 as presented. C. Shapiro seconded. All in favor, motion carried (5-0). Next item on the agenda, Next Meeting October 23, 2024. Public comment: none Adjourned: 8:25 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2024-10-10-agenda-6811.txt BOARD : parks-commission DATE : 2024-10-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-10-10-agenda-6811.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10102024-6811 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Tim Lawless, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Tuesday – October 10, 2024 – 7:00 pm Ritter Building, Lower Conference Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in - person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particul ar interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7663167607?omn=86065200414, or from a telephone, dial the toll-free number (888) 475-4499 and enter Meeting ID: 766 316 7607. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting , and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1) Open meeting 2) Marshall Park Project a) Review most current cost estimate b) Determine the dollar amount to insert into the special town meeting warrant article motion 3) Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 4) Adjourn ======================================================================================== DOCUMENT : 2024-10-10-minutes-6811.txt BOARD : parks-commission DATE : 2024-10-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-10-10-minutes-6811.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10102024-6811 ======================================================================================== ===PAGE 1=== Park Commission Minutes October 10, 2024 page of 21 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Tim Lawless, Member Chris Sullivan, Member October 10, 2024 MINUTES Members present: Anita Scheipers, Karin Menard, Colleen Shapiro, and Christopher Sullivan Absent: Tim Lawless Additional Attendees: Chris Ruth, Facilities Director Meeting to order at 7:00 PM and A. Scheipers read “This meeting is being broadcast live and digitally recorded.” First item on the agenda, Marshall Park Project a) Review most current cost estimate b) Determine the dollar amount to insert into the special town meeting warrant article motion A. Scheipers indicated the last cost estimate was received January 2024. The new estimate that was received exceeded the funds available. A. Scheipers stated they will need to determine what additional funds they want to ask the voters to approve at the November 12, 2024, Special Town Meeting. A. Scheipers indicated there were $50,000 for the capital plan conceptual design, $25,000 for capital plan survey, and another town vote for $184,000 for schematics engineering, totaling $259,000. $116,680 has been expended leaving $142,320 in available funds. A. Scheipers noted the Select Board had allocated $1 million in ARPA funds. A. Scheipers indicated there is $500,000 in Parc grant. A. Scheipers stated available found to be $1,642,320 less $5000. ===PAGE 2=== Park Commission Minutes October 10, 2024 page of 22 A. Scheipers indicated the Commission has obligations for the OPM (owner’s project management) for not more than $250,000 and for the design firm RDLA for not more than $143,000 for phase 1. A. Scheipers stated the remaining funds for the construction of phase 1 is $1,244,320. A. Scheipers stated the cost estimate received was $1,600,000. A. Scheipers spoke with the Interim Town Manager, he stated the Commission cannot ask for more than the previously asked for $5.2 million. K. Menard stated the Land and Water Grant is $1 million for Phase 2 work. K. Menard expressed concern with the removal of some items from that grant. K. Menard suggested moving forward with requesting the $5.2 million. A. Scheipers will reach out to the Parc Grant Administrators. K. Menard made a motion to move forward with $5.2 million in the warrant article for Marshall Park. C. Shapiro seconded. Roll Call Vote: K. Menard, yes C. Shapiro, yes C. Sullivan, yes A. Scheipers, yes Motion carried (4-0). Next item on the agenda, Next Meeting October 23, 2024. Public comment: none Adjourned: 7:36 pm Submitted by: Andrea Mastrototoro ======================================================================================== DOCUMENT : 2024-10-23-agenda-6834.txt BOARD : parks-commission DATE : 2024-10-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2024-10-23-agenda-6834.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10232024-6834 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Tim Lawless, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA - AMENDED Wednesday – October 23, 2024 – 7:00 pm Ritter Building, Lower Conference Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in - person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7663167607?omn=82943190322, or from a telephone, dial the toll-free number (888) 475- 4499 and enter Meeting ID: 766 316 7607. If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting, and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1) Open meeting 2) Facilities Director Update 3) Discussion about receiving regular accounting updates for Parks accounts 4) Recreation Director Update 5) Spring All Vendor Fair updates 6) Boys and Girls Club Polar Plunge Updates 7) Marshall Park Updates a) Phasing b) Updated cost estimates c) Preparation for town meeting d) Grants and related discussion 8) Approval of invoices for payment 9) Properties on Tax Taking list – discussion as to whether the Commission has interest 10) Chair Updates 11) Commission Member Updates 12) Approval of minutes 13) Upcoming Meeting Dates: 14) Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 15) Adjourn