# parks-commission — 20 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2025-01-15-agenda-6960.txt BOARD : parks-commission DATE : 2025-01-15 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-01-15-agenda-6960.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01152025-6960 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Tim Lawless, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Wednesday – January 15, 2025 – 7:00 pm Ritter Building, Lower Conference Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in - person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7663167607?omn=84496021093 , or from a telephone, dial the toll-free number (888) 475-4499 and enter Meeting ID: 766 316 7607 . If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “rais e hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting , and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1) Facilities Director Update 2) Recreation Director Update 3) Marshal Park Updates 4) Marshall Park Design and Phasing; next steps; preparation for annual town meeting 5) Invoices to be approved 6) Earth Day Cleanup – does the Commission want to be involved formally 7) Master Planning Committee assignment 8) Chair Updates 9) Commission Member Updates 10) Approval of Minutes 11) Upcoming Meeting Dates: Feb 5th workshop, and Feb 19th regular meeting; possible other dates to identify 12) Other Business: Board General Comments, Public Comments, other business matters that may legally come before the Commission not known at the time of posting, Correspondence and Announcements 13) Adjourn ======================================================================================== DOCUMENT : 2025-01-15-minutes-6960.txt BOARD : parks-commission DATE : 2025-01-15 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-01-15-minutes-6960.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01152025-6960 ======================================================================================== ===PAGE 1=== Lunenburg Park Commission February 19, 2025 Meeting Minutes Page of 41 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Chris Sullivan, Member Tim Lawless, Member January 15, 2025 MINUTES Members present: Anita Scheipers, Karin Menard, Tim Lawless, and Christopher Sullivan Absent: Colleen Shapiro Additional Attendees: Angela Clement, and Chris Ruth Meeting to order at 7:00 PM and A. Scheipers read “This meeting is being broadcast live and digitally recorded.”  First item on the agenda, Facilities Director Updates C. Ruth stated he had no updates. Next item on the agenda, Recreation Director Updates A. Clement stated J. Belliveau posted the lifeguard and Beach Director positions. J. Belliveau indicated she would like to be part of the interview process. A. Clement created a list from the POS system at the beach, which she shared with K. Menard. A. Clement stated she is finding that the busiest times for the beach were 10 am - 1 pm with 1200 individuals. 1 pm - 4 pm 366 individuals and 4 pm - 7 pm had 183 individuals. A. Clement stated she is looking into offering afternoon swim lessons Monday - Friday. A. Clement asked J. Belliveau if it would be allowable to increase the lifeguards salary if they were Water Safety Instructor (WSI) certified. J. Belliveau stated yes. K. Menard asked if the town reimburses the lifeguards for the cost of the WSI test. A. Clement stated yes. ===PAGE 2=== Lunenburg Park Commission February 19, 2025 Meeting Minutes Page of 42 The Commission discussed other avenues to advertise for the Beach Director, social media being one of them. A. Clement stated 2 programs are running for February vacation, STEM which will be in the classroom. The full-day class is full, with 12 registrations. The Multi-Sports program for 8-12 years is running in the gym, 10 are enrolled. A. Clement stated that on February 7th, in the afternoon, they would have Wildlife Encounters which offers a junior zookeeper program, $10 per person with a $30 cap for families. A. Clement noted the class can hold 60, there are 40 registrations currently. A. Clement stated she spoke with Stacy at MIIA about the Vendor Fair and the petting zoo, bounce house and the dunk tank are not covered under the insurance. The vendors will have their own liability insurance. A. Clement would like the volunteers to be CORI checked. C. Sullivan suggested using Sign Up Genius for the volunteers. Next item on the agenda, Marshall Park Updates The Commission reviewed the updated layout of the planned renovations. A. Scheipers noted there would be no work on the wetlands, Marshall Pond, and the boardwalk. That will be set for a later date. A. Scheipers noted the revised phase 1 in blue includes parking. The revised phase 2 in green areas includes improvements to the ball fields. A. Scheipers noted the Men’s field needs to be raised.  C. Ruth stated the Men’s field would need to be raised 6 inches to a foot for drainage. A. Scheipers noted phase 2 also included parking off Chestnut Street. A. Scheipers noted phase 2B includes the pavilion, food court, bathroom facilities, and picnic pavilion that are adjacent to the skate park and playground. Phase 2B also includes another bathroom facility by the softball field. A. Scheipers asked C. Ruth if the Board of Health money could be used for connection to the town sewer instead of installing a septic system. C. Ruth will reach out to the Board of Health. A. Scheipers asked if the walkways were concrete. C. Ruth stated they are shown as asphalt. ===PAGE 3=== Lunenburg Park Commission February 19, 2025 Meeting Minutes Page of 43 A. Scheipers asked if lights were needed on the access drive-in from Mass. Ave. C. Ruth noted there are lights in the parking area, adding one or two more would be a wise thing to do. A. Scheipers indicated the announcer’s booth can no longer be 2 stories as it is not handicapped accessible. C. Ruth suggested running water and power lines with the possibility of getting a booth(s) donated. A. Scheipers confirmed with C. Ruth that the utilities would be brought to those areas, capped off and booths built later. C. Ruth stated yes. A. Scheipers asked about relocating the existing memorials/monument stones on Marshall Park with the area to be determined. C. Ruth stated the one with the scoreboard will stay with the scoreboard the rest will have to be looked into. K. Menard will go through her notes to see what memorials were currently on the property. T. Lawless asked where the announcing booths and scoreboards were shown on the plan. C.  Ruth stated the announcing booths are shown as white blocks behind the plates and the scoreboards are not shown. Next item on the agenda, Marshall Park Design and Phasing; next steps; preparation for annual town meeting A. Scheipers stated the Select Board is still wanting to work collaboratively with the Commission by putting their construction projects in line with the Marshall Park project. The Select Board has a lot of building renovations and improvements to be put on the warrant. K. Menard asked if Marshall Park and the buildings were to be one article, could it be split out. A. Scheipers stated as one article it would be itemized so motions could be made to remove items. A. Scheipers noted that was her understanding but would check with the Town Manager and if necessary Town Council. T. Lawless asked to what extent are the baseball/softball fields being redone in phase 2A. A. Scheipers indicated most work will be done on the men’s field as drainage will be required underneath. A. Scheipers noted the softball field is more of a realignment. T. Lawless asked when the fields are not used by the school can anyone access them or will they be blocked off. K. Menard stated they are public fields and anyone can use them. Next item on the agenda, Invoices to be approved None. A. Scheipers notes the ones that came in she and K. Menard signed-off on as approved by the Commission. Next item on the agenda, Earth Day Cleanup – does the Commission want to be involved formally ===PAGE 4=== Lunenburg Park Commission February 19, 2025 Meeting Minutes Page of 44 C. Sullivan feels the way the Commission participated last worked well. K. Menard would like to see an event that would include the younger children. Next item on the agenda, Master Planning Committee assignment  A. Scheipers noted the Commission has taken no action. Next item on the agenda, Chair Updates  A. Scheipers indicated a thank you had been received from the skate park group for the Commission’s support. Next item on the agenda, Commission Updates  None. Next item on the agenda, Approval of Minutes None. Adjourned: 7:59 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2025-02-19-agenda-7054.txt BOARD : parks-commission DATE : 2025-02-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-02-19-agenda-7054.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02192025-7054 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Tim Lawless, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Wednesday – February 19, 2025 – 7:00 pm Ritter Building, Upper Meeting Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in - person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/meeting/j/82975230464 or from a telephone, dial the toll-free number (888) 475-4499 and enter Meeting ID: 829 7523 0464. If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting , and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1) Facilities Director Update : General updates; Approve Revolving fund value; Conservation Commission Abutter Notice discussion on Northfield Rd property; Schools request to use ball fields for summer soccer 2) Recreation Director Update 3) Marshal Park: Park 60% design discussion and review of cost estimates/Vote phases and cost to insert in town meeting warrant article 4) Invoices to be approved 5) Chair Updates 6) Commission Member Updates 7) Approval of Minutes 8) Upcoming Meeting Dates 9) Other Business: Board General Comments, Public Comments, Other business matters that may legally come before the Commission not known at the time of posting, Correspondence and Announcements 10) Adjourn ======================================================================================== DOCUMENT : 2025-02-19-agenda-7057.txt BOARD : parks-commission DATE : 2025-02-19 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-02-19-agenda-7057.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02192025-7057 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Tim Lawless, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA - AMENDED Wednesday – February 19, 2025 – 7:00 pm Ritter Building, Upper Meeting Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in - person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with p articular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. Note: This meeting will not have provisions for Zoom remote attendance. The agenda lists all the topics which may be discussed at the meeting , and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1) Facilities Director Update: General updates; Approve Revolving fund value; Conservation Commission Abutter Notice discussion on Northfield Rd property; LYSA request to use ball fields for summer soccer 2) Recreation Director Update 3) Marshal Park: Park 60% design discussion and review of cost estimates with RDLA; Vote phases and cost to insert in town meeting warrant article; Discussion about scheduling voter information session(s) regarding the park project 4) Invoices to be approved 5) Chair Updates 6) Commission Member Updates 7) Approval of Minutes 8) Upcoming Meeting Dates 9) Other Business: Board General Comments, Public Comments, Other business matters that may legally come before the Commission not known at the time of posting, Correspondence and Announcements 10) Adjourn ======================================================================================== DOCUMENT : 2025-02-19-minutes-7057.txt BOARD : parks-commission DATE : 2025-02-19 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-02-19-minutes-7057.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02192025-7057 ======================================================================================== ===PAGE 1=== Lunenburg Park Commission February 19, 2025 Meeting Minutes Page of 41 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Chris Sullivan, Member Tim Lawless, Member February 19, 2025 MINUTES Members present: Anita Scheipers, Tim Lawless, Christopher Sullivan and, Colleen Shapiro  Absent: Karin Menard Additional Attendees: Chris Ruth Meeting to order at 7:00 PM and A. Scheipers read “This meeting is being broadcast live and digitally recorded.”  First item on the agenda, Facilities Director Updates C. Ruth stated he received an abutters list from the Conservation Commission for a project to put in a parking lot at Table Rock on Northfield Road. It project is not a concern to the commission. C. Ruth received a call from the school’s athletic director asking if LYSA could use the outfield of the 90 foot diamond to set up a field there. The Schools are trying to restore their field and use them less. C. Ruth noted LYSA would have to paint the lines and move the nets Parks would able to do that. C. Sullivan had concerns there would not be enough field space for 2 games simultaneously. C. Sullivan also questioned if the field is big enough for an 11 vs 11 team. C. Ruth stated it was only for a season so the turf had a chance to come back on LYSA’s field. C. Sullivan made a motion conditionally to approve LYSA to use the outfield of the 90 foot diamond or any other field that is suitable. C. Shapiro seconded. The chair called for a vote. All in favor, motion carried (4-0). A. Scheipers asked if C. Ruth received the value of the revolving fund. C. Ruth indicated the value of the revolving fund is forty thousand dollars and the finance director is looking for the commission to take a vote on ===PAGE 2=== Lunenburg Park Commission February 19, 2025 Meeting Minutes Page of 42 the amount. A. Scheipers asked if the amount could be amended by a vote of the commission. C. Ruth stated yes. C. Sullivan made a motion to approve the $40,000 budget for the revolving fund. C. Shapiro seconded. The chair called for a vote. All in favor, motion carried (4-0). Next item on the agenda, RecreationDirector Updates A. Scheipers read the updates that were sent along from A. Clement. • Vendor Fair is set for May 10, 2025. • Vendor registration is closed. Roughly 70 vendors. Food trucks are all Nashoba Board of Health approved. • She is still in need of volunteers for the petting zoo, parking, etc. • She is looking for a place to print T-shirts. • The bounce house may not be allowed because of insurance. • New sessions of Wednesday and Thursday pickleball and Thursday volleyball starting this week. • Three applications have been received for the Beach Positions. Two decided they are not interested. One is being interviewed next Monday. • Very low interest by previous lifeguards in returning. Only 2 are definite. • No interest in the Beach Director position C. Sullivan stated he knows a place to get the T-shirts done. C. Ruth indicated he had reached out to the Superintendent to see if any teachers had any interest. C. Ruth also spoke to the teen center. Next item on the agenda, Marshall Park:  Park 60% design discussion and review of cost estimates/V ote phases and cost to insert in town meeting warrant article. A. Scheipers stated the commission needs to decide tonight on the 60% design and what phase or phases does the commission want to move forward with. R. Dunetz from RDLA explained the two cost estimators were 30% different. The cost estimators discussed with each other how they got their numbers and they got down to a 7% difference in their numbers. R. Dunetz indicated phase 1 had added parking on Mass. Ave. Phase 2 is broken into A and B. Phase 2A encompasses the fields and parking on Chestnut Ave and phase 2B is the buildings. ===PAGE 3=== Lunenburg Park Commission February 19, 2025 Meeting Minutes Page of 43 R. Dunetz indicated possibly eliminating a restroom for cost savings. They have a 10% contingency. R. Dunetz stated that phase 1 and 2 would be around 13 million dollars. A. Scheipers clarified the numbers being discussed were the construction related numbers. The design is 60%. A. Scheipers asked that moving forward with phase 1 there is still design work needed to be done, permits etc.. R. Dunetz stated he does not have that number as the commission needs to decide which direction they are going. C. Sullivan is not in favor of eliminating a bathroom. C. Ruth noted there is Board of Health money available to repair the septic or to connect to town sewer. R. Dunnis stated the cost for the bathroom is approximately $250,000. C. Sullivan read a letter submitted by K. Menard. K. Menard would like to continue the path of bringing phases 1, 2 and 2A to Town Meeting and letting the residents decide. If the Commission does not support that she hopes phase 1 at a minimum is brought forward, proper parking is needed at Marshall Park, a proper playground is well overdue. Also, the sports courts will bring much needed space. T. Lawless expressed concern with paying for all the design up front if the town doesn’t move forward with implementing some of those phases.  C. Sullivan echoed K. Menard’s opinion. C. Shapiro also agrees that the resident should have the opportunity to decide. T. Lawless is of the same opinion to let the town decide. A. Scheipers also feels the whole project should be put forward. C. Shapiro made a motion to vote to approve the design and do the construction oversight of the construction for phases 1, 2A and 2B for the Marshall Park improvements with the understanding that the construction cost and general conditions cost would be $13,080,797 plus the additional Skanska expenses that may need to be added. T. Lawless seconded. V ote taken. All in favor (4-0). Next item on the agenda, Invoices to be approved A. Scheipers presented an invoice for approval from RDLA for the period from 1/1-1/31/2025 in the amount of $29,737 invoice # 24555-05. OPM (Scanska) is recommending approval. C. Sullivan made a motion to approve. C. Shapiro seconded. The Chair called for a vote. All in favor, motion carried (4-0).   ===PAGE 4=== Lunenburg Park Commission February 19, 2025 Meeting Minutes Page of 44 Next item on the agenda, Chair Updates  A. Scheipers indicated there was a mistake in the election cycle. A. Scheipers should have been re-elected for 1 year term not a 3 year term. A. Scheipers' position now also needs to go on the ballot. Next item on the agenda, Approval of Minutes T. Lawless made a motion to approve the minutes for November 6, 2024. C. Sullivan seconded. The Chair called for a vote. All in favor, motion carried (4-0). C. Shapiro made a motion to approve the minutes for December 18, 2024. C. Sullivan seconded. The Chair called for a vote. All in favor, motion carried (4-0). Next item on the agenda, Commission Updates  T. Lawless stated the Open Space Committee had discussed a property at 100 Townsend Harbor Rd and the Right of First Refusal. The Open Space Committee would like the Select Board to exercise their right and acquire the property. T. Lawless asked the Commission if they had any potential use for the property. The Commission does not have an interest at this time. Adjourned: 8:15 pm Andrea Mastrototoro, Board Clerk, Secretary ======================================================================================== DOCUMENT : 2025-03-26-agenda-7118.txt BOARD : parks-commission DATE : 2025-03-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-03-26-agenda-7118.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03262025-7118 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Tim Lawless, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA - AMENDED Wednesday – March 26, 2025 – 7:00 pm Ritter Building, Lower Conference Room - 960 Massachusetts Ave, Lunenburg, MA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in - person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/9091740347?omn= 89593957949 , or from a telephone, dial the toll-free number (888) 475- 4499 and enter Meeting ID: 909 174 0347. If you have not registered with Zoom you will be asked for your name and an e -mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting , and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1) Open meeting 2) Facilities Director Update 3) Accounting updates for Parks accounts 4) Recreation Director Update: Review Beach hours; Status of Seasonal Hires; Concerns re Proposed School Camps; Other updates 5) Spring All Vendor Fair update 6) Marshall Park User Fees 7) Skate Park Update 8) Marshall Park Updates: a) Preparation for town meeting; Schedule for Public Information Sessions; General Update b) Citizen request for Memorial area to be established in park 9) Approval of invoices for payment 10) Discussion on Upcoming Board Reorganization 11) Chair Updates 12) Commission Member Updates 13) Approval of minutes 14) Upcoming Meeting Dates: 15) Other Business: Board Comment; Public Comment; Other business matters that may legally come before the board not known at the time of posting; Correspondence, and Announcements 16) Adjourn ======================================================================================== DOCUMENT : 2025-03-26-minutes-7118.txt BOARD : parks-commission DATE : 2025-03-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-03-26-minutes-7118.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03262025-7118 ======================================================================================== ===PAGE 1=== Lunenburg Park Commission March 26, 2025 Meeting Minutes Page of 31 Town of Lunenburg Park Commission Anita Scheipers, Chair 978.582.4146 Colleen Shapiro, Vice Chair 960 Mass Ave. Karin Menard, Clerk Lunenburg, MA 01462 Chris Sullivan, Member Tim Lawless, Member Minutes March 26, 2025 1)A. Scheipers opened the meeting at 7pm. Present: A. Scheipers, K. Menard, C. Sullivan, C. Shapiro, T. Lawless. Additional Attendees: Chris Ruth, Angela Clement 2) Facilities Director Update C. Ruth updated the commission that the landscapers have complete cleanup of softball and Powell field. Scheduled to do the 90’ diamond, Fitzgerald and McNally. 3) Accounting updates for Parks accounts C. Ruth provided copies of the financials and will update at the next meeting. 4) Recreation Director Update Clement updated that April Vacation camps are coming up and Session 3 of Pickleball ends this week. Another session will run one day a week as another group is using the gym one of the days. Summer camps are moving ahead and they have enough to run STEM Camps, have 12 registered so far for Soccer Camp and the multi sports programs are later in the summer. Beach hiring going well. Received an applicant for Beach Director. Water Safety Instructor certification is becoming an issue. K. Menard asked if we could offer non Red Cross swimming lessons. A. Clement said she would look into it. A. Clement mentioned for Beach Hours it may be beneficial to take off one hour a day. K. Menard said she spent some time reviewing information Angela provided and said there were great turnouts when swim lessons were being held. After that the number decreases and that afternoon attendance was low across the board. She thought some sort of adjustment should be made just wasn’t sure where. J. Bowser added that things did get quiet by the end of the season. A. Clement thought weekend hours should be left the same but could consider changing the weekday hours. A. Clement also thought adding different sessions of swim lessons may help with afternoon attendance. A. Clement also mentioned the posting requirements for the Nashoba Board of Health. 5) Spring All Vendor Fair update A. Clement and J. Gilchrest (Lunenburg Business Association) updated the commission that work continues on the Vendor Fair. •over 60 vendors signed up for the Vendor Fair •Dunk tank •Games •Having difficulty finding more food trucks and they have gone through the list provided by the Nashoba Board of Health. •J. Gilchrest showed map of anticipated setup. •Working with public safety and still looking for volunteers to help the day of. •Memorial Drive will be closed down. •Still working on some additional details. ===PAGE 2=== Lunenburg Park Commission March 26, 2025 Meeting Minutes Page of 32 6) Marshall Park User Fees A. Scheipers said she wanted to keep this on the agenda as a place holder. K. Menard requested that it be changed to Park User Fees since any chance would effect all of the parks. A. Scheipers said she and C. Sullivan were still collecting user fees from other communities for reference. 7) Skate Park Update A. Scheipers said Skate Park is still looking to start their project this summer. She said the Skate Park group had a question about how the Park Project will fit around the Skate Park area. A. Scheipers permission has been given for Greg Roy (Skate Park) to speak with the engineer working with the Landscape Architect. 8) Marshall Park Updates: A. Scheipers said that our article is intended to be on the warrant for the borrowing of Marshall Park. Bond Council provided two options - cost for entire project $13,735,372 and cost for Phase 1 only with buildings $6,460,691. Bond Council worked with us to determine the impact these numbers would have on the average tax payer. For each option they are giving an option for a 15 or 18 year borrowing period. For the full project at 18 years the impact for the average single family house would be $231 per year. For phase one only at 18 years the impact for the average single family house would be $111 per year. The commission decided on April 9 at 7pm and April 26 at 10am for Public Meetings regarding the project. Consultants would be present for the meetings. C. Ruth will verify availability of TCP Gym. b) Citizen request for Memorial area to be established in park A. Scheipers said she received a request from Dave Rodgers to include a memorial area within the park. Commission was open to the idea. A. Scheipers thinks we should start by having a discussion with the Landscape Architect. 9) Approval of invoices for payment - none 10) Discussion on Upcoming Board Reorganization A. Scheipers informed the commission that she does not want to be the Chair when the board reorganizes in May and wants the members to think about stepping up to that position. 11) Chair Updates - none 12) Commission Member Updates - none 13) Approval of minutes C. Shapiro pointed out that in the February minutes her name in one spot needed to be changed to C. Shapiro. K. Menard said she’d make that change. C. Sullivan motioned and K. Menard seconded to a prove the minutes of January 15, 2025 and February 19, 2025 as amended. Vote 5-0. 14) Upcoming Meeting Dates: tentatively April 9 and April 26. 15) Other Business - none 16) Adjourn T. Lawless motioned and K. Menard seconded to adjourn at 8:28pm. Vote 5-0. ======================================================================================== DOCUMENT : 2025-04-09-agenda-7145.txt BOARD : parks-commission DATE : 2025-04-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-04-09-agenda-7145.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04092025-7145 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Tim Lawless, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Wednesday – April 9, 2025 – 7:00 pm Thomas C Passios Gymnasium - 1025 Massachusetts Ave, Lunenburg, MA PARKS COMMISSION INFORMATIONAL MEETING ON THE PROPOSED MARSHALL PARK RENOVATIONS PROJECT The agenda lists all the topics which may be discussed at the meeting, and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1) Open meeting 2) Marshall Park Project Informational Presentation with Landscape Architect and Project Manager 3) Discussion on Status of Benches at Veterans Park 4) Other Business: Board Comment; Public Comment; Other business matters that may legally come before the board not known at the time of posting; Correspondence, and Announcements 5) Adjourn ======================================================================================== DOCUMENT : 2025-04-09-minutes-7145.txt BOARD : parks-commission DATE : 2025-04-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-04-09-minutes-7145.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04092025-7145 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Meeting Minutes April 9, 2025 TC Passios Gymnasium 1)A. Schiepers called the meeting to order at 7pm. Present: A. Scheipers, C. Shapiro, K. Menard, C. Sullivan, T. Lawless 2) Marshall Park Project Informational Presentation with Landscape Architect and Project Manager - Commission presented attached presentation. 3) Discussion on Status of Benches at Veterans Park - A. Scheipers informed the commission that a resident was interested in donating money to repair the benches at Veterans Park. Work would be completed by Facilities staff. C. Shapiro motioned to approve the donation of money to buy new park benches or the materials to repair the existing benches at Veterans Memorial Park. T. Lawless seconded. Passed 5-0. 5) C. Sullivan motioned to adjourn at 7:55pm. C. Shapiro seconded. Passed 5-0 Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Tim Lawless, Member 960 Mass Ave. Lunenburg, MA 01462 978.582.4146 Parks@LunenburgMA.gov Scheipers Approved 7/20/25 ===PAGE 2=== Connecting Lunenburg Through A Shared Space Marshall Park Master Plan & Revitalization Project ===PAGE 3=== Project Discussion 1.WhyMarshall Park? 2.What Do We Get from This Project? 3.Proposed Scope Cost & How Do We Pay for It 4.Important Factors 5.Questions? ===PAGE 4=== 1. WhyMarshall Park?OPEN SPACE AND RECREATION PLAN 2019 to 2026|SECTION 8: GOALS AND OBJECTIVES Goal 1: Enhance and promote existing open space and recreation assets Objective 1.B: Master plan restoration and enhancement of key recreation resources Marshall Park: This resource was once the centerpiece of Lunenburg’s recreation and civic activities.Today, it mostly serves as baseball and softball fields for a limited portion of the year and serves a small segment of the town’s population.Thoughtful and coordinated revitalization of this unique resource could meet many identified town needs. A master plan should be developed to guide the revitalization of Marshall Park to maximize its use. ===PAGE 5=== Marshall Park Master Plan VisionGoal: to build a park that meets today’s needs, inspires tomorrow’s possibilities, and honors the rich history of our town. A shared outdoor space, connected with nature, history, and our town identity. Where Lunenburg residents of all ages and abilities come together for fun, fitness, and community. A community space that delivers the most value for the most residents, supports our schools and youth athletics, while fostering friendships, new connections, good health, and good times. ===PAGE 6=== Existing Conditions ===PAGE 7=== Specific Benefits Strengthens Schools: Renovation provides upgraded baseball and softball fields with improved facilities for middle and high school students. Supports Youth Sports: Improved facilities for Youth Ball League, offering a better environment for young athletes to play and grow. A Place for Young Families: An inclusive space featuring a universally accessible playground and picnic area, fostering outdoor fun and community connection. Supports Senior Health: ADA parking, accessible restrooms, and smooth walking paths for low-impact exercise. Maximum Financial Impact: Creates a multigenerational, multi-use space with one investment, benefiting all ages, abilities, and a variety of activities. Community: Space for community activities, pickleball, basketball and off-street walking. ===PAGE 8=== Summer 2019: Town accepted the current Open Space and Recreation Plan. May 2021: Town Meeting of $50,000 for the Marshall Park Master Plan. January - April 2022: Landscape architect firm, through public meetings, surveys, and community feedback, develops a Master Plan. November 2022: Town Meeting approves $184,000 for Master Plan Schematic Design. January 2023: Select Board allocates $1,000,000 ARPA funds for the project. June 2023: Schematic Design package delivered. Spring /Summer 2024: Owner's Project Manager (OPM) and Design Firm Hired. Fall 2024: Updated cost estimate based on schematic design revealed that Master Plan construction costs were prohibitive due to rising construction prices. December 2024 - March 2025: New implementation strategy and funding scope developed to align with financial feasibility, while meeting most of the Master Plan’s goals. May 2025: Town Meeting & Town Election votes to approve funding for the selected scope of the Master Plan. Project Timeline 2019 2019: Town accepted the current Open Space and Recreation Plan. May 2021: Town Meeting of $50,000 for the Marshall Park Master Plan. January - April 2022: Landscape architect firm, through public meetings, surveys, and community feedback, develops a Master Plan. November 2022: Town Meeting approves $184,000 for Master Plan Schematic Design. January 2023: Select Board allocates $1,000,000 ARPA funds for the project. June 2023: Schematic Design package delivered. Spring /Summer 2024: Owner's Project Manager (OPM) and Design Firm Hired. Fall 2024: Updated cost estimate based on schematic design revealed that Master Plan construction costs were prohibitive due to rising construction prices. December 2024 - March 2025: New implementation strategy and funding scope developed to align with financial feasibility, while meeting most of the Master Plan’s goals. May 2025: Town Meeting & Town Election votes to approve funding for the selected scope of the Master Plan. 202120252026 2024 20222023 OSRP approved by townMaster plan funded Master plan developed 25% Design funded in town meeting ARPA funding received 25% Design completed OPM hired LA hired 60% Design and updated estimate Town meetingMay December - March Spring June January December January - April May ===PAGE 9=== Marshall Park Master Plan ===PAGE 10=== Proposed Scope ===PAGE 11=== Costs for Construction DescriptionCost SoftCosts Professional Services Design Fees ‐ RDLA322,187 Owner's Project Manager ‐ Skanska351,320 Total‐ProfessionalServices673,507 Other Soft Costs: Permitting, Insurance, Utilities, Testing, Clerical134,024 Subtotal‐SoftCosts807,531 Contingency on Soft Costs 5%40,377 SoftCostsTotal847,908 DescriptionCost HardCosts DirectTradeCosts10,506,022 GCCosts GeneralConditions 1.5%157,590 InsuranceandBonds 1%106,636 Escalation 3.6%387,729 GCCostsTotal651,955 DesignContingency 10%1,115,798 Construction Cost12,273,775 Contingency on Hard Costs: 5%613,689 HardCostsTotal12,887,464 PROJECTTOTAL13,735,372 ===PAGE 12=== • $13,735,372 •Based on feedback from the Selectboard in Nov 2024 and in consultation with the current and previous Town Managers, the Parks Commission is proposinga debt exclusion borrowing to cover the construction cost of the proposed scope. •We would need a 2/3 votes at town meeting AND •A majority "Yes" vote on the town election ballot question Funding ===PAGE 13=== •Assuming an 18 Year Amortization of the Debt. •Roughly $0.46 per thousand of a home assessed value. •Example: For the Average Single-Family Home in Lunenburg with an estimatedassessed value of $504,937, the annual costwould be $231. •With the proposed scope, the tax impact would begin once principal payments start and remain steady each year until the loan is repaid. Early years may be lower while the project is still under construction. Estimated Tax Impact ===PAGE 14=== Selected for $1m grant in 2024 but couldn't meet the requirements in time and notified the state. Encouraged to reapply when the next round opens in early 2026. Selected for a $500K grant in 2024, but couldn’t meet the requirements in time and notified the state. Encouraged to reapply when the next round opens in late 2025. ParklandAcquisitions& RenovationsforCommunities (PARC)Grant LandandWater Conservation Fund GrantProgram(LWCF) MunicipalAmericanswith DisabilitiesActImprovement Upto$250K Playground, walkingpath,parking lot Upto$500Kforcommunities thatarelargerthan35,000 residentsorprojectswithmore than100parkingspaces.Cannot beappliedtosameproject features as the LWCFGrant. Up to$1 million forprojects thathavesignificantimpacton climateresiliency GRANTS AVAILABLE Applied for in 2024 but did notreceive. Next grant cycle shouldopen late 2025. ===PAGE 15=== Applied for in 2024 but did notreceive. Next grant cycle shouldopen late 2025. T-Mobile Hometown Grants AARP CommunityChallenge Mass Trails GrantMass MVP Grant Open to MVP Communities$25K We would apply for the Pickleball courts. Upto $50k for shovel ready projects that foster local connections. Up to 100k Grant opens again in early 2026. POSSIBLE GRANT OPPORTUNITIES Applications open quarterly. Grant opens again in early 2026 ===PAGE 16=== Maintenance CostsNew Maintenance ExpenseYearly Cost Mowing / String Trimming - year round17,000 Infield Mix Supply2,500 Mulching2,000 Plow Damage Repair2,500 Pavement / Walkway Maint2,000 Irrigation Maint / Repairs800 Net Maint & Yearly Setup500 Trash Collection & Labor3,500 FFE's Replacements2,500 New Maintenance Expense cont'dYearly Cost Fence Maintenance1,000 Stormwater Maint2,000 Bathroom Cleaning5,200 Misc Building Maint5,000 Play Structures & Surface Maint2,500 Electric600 Internet3,000 Sewer700 Total53,300 ===PAGE 17=== ScheduleActivityStartFinish Prep Final Design Package5/15/2509/30/25 Permitting7/15/2509/15/25 Bid Process Prep bid documents10/1/2510/10/25 Bid Period (assumes Ch. 30)10/13/2511/07/25 Bid Review and award11/10/2512/05/25 Construction Notice To Proceed12/8/25 Submittals and purchasing12/8/2503/06/26 Begin sitework3/9/26 Site construction3/9/265/31/27 Post-construction Contract closeout6/1/2707/30/27 Planting warranty6/1/2705/31/28 ===PAGE 18=== Town Elections Majority "Yes" Vote Saturday, May 17th- 7am - 5pm TCP Gymnasium - 1025 Mass Ave Next Step ===PAGE 19=== Thank You !! ===PAGE 20=== ===PAGE 21=== ===PAGE 22=== ===PAGE 23=== Marshall Park Master Plan ===PAGE 24=== Proposed Scope ===PAGE 25=== If a reduced funding scope is preferred, the only option is to complete Phase 1/2B This provides parking off of Mass Ave, the accessible playground, the basketball court and pickleball courts, and the restroom/concession stand pavilion It does not touch the ball fields , nor does it add parking off of Chestnut Street Total Cost: $6,460,691 Tax Impact: $0.22/thousand (Avg $111/yr) Possible Reduced Funding Scope ===PAGE 26=== As part of design development, the proposed funding scope has been divided into three Implementation Areas, each with distinct uses and construction requirements. Implementation Area 1 (Light Blue) Includes new recreational features: pickleball and basketball courts, a universal playground, walking paths, and a picnic area. Also includes infrastructure improvements: parking, stormwater management, and accessibility upgrades. Scope Details ===PAGE 27=== Implementation Area 2A (Light Green) Revitalizes baseball and softball facilities, including new fields, dugouts, announcer’s booth, spectator seating, accessibility upgrades to meet necessary regulations, along with emergency access for player safety. A new parking lot on Chestnut Street will provide easy wheelchair access to the ball fields and walking paths along the north side of the park. It will also address known public safety concerns from Chestnut Street residents and Public Safety. Scope Details ===PAGE 28=== Current Park Maintenance Current Maintenance ExpenseYearly Cost Mowing / String Trimming8,500.00 Weeding / Spray Treatment1,425.00 Turf & Plant Maintenance2,800.00 Spring Cleanup400.00 Fall Cleanup1,300.00 Pruning100.00 De-Thatching500.00 Aeration500.00 Infield Maintenance5,500.00 Water2,400.00 Total23,425.00 Other Maintenance Costs Overseeding: As Needed - Contracted Services Winterize Fields: Tarps & Labor Parks' budget Snow Shoveling (new): +- 500 per storm Snow Plowing Parking (new): Facilities Plow Route Gas / Propane (new): Unknown Cost *Please note that these totals are budget estimates and funds are not necessarily dedicated to Marshall Park or the line item shown, actual spending varies each year based off of current conditions & needs. ===PAGE 29=== Marshall Park Master Plan •Improved parking on Chestnut Street •Improved Mass Ave parking lot Mass Ave designated pedestrian access entrance •Basketball court and three pickleball courts •Pavilion area for concessions and shelter •New Restrooms Facilities •Accessible Playground •New 90' diamond & New Softball Field •Walking paths •Dog Park •Connection of main park area to Marshall Pond via 4' wide path to an overlook on the South-West side of the pond •Marshall Pond parking area, picnic area and pond overlook ======================================================================================== DOCUMENT : 2025-04-26-agenda-7146.txt BOARD : parks-commission DATE : 2025-04-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-04-26-agenda-7146.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04262025-7146 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Tim Lawless, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Saturday – April 26, 2025 – 10:00 am Thomas C Passios Gymnasium - 1025 Massachusetts Ave, Lunenburg, MA PARKS COMMISSION INFORMATIONAL MEETING ON THE PROPOSED MARSHALL PARK RENOVATIONS PROJECT The agenda lists all the topics which may be discussed at the meeting, and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1) Open meeting 2) Marshall Park Project Informational Presentation with Landscape Architect and Project Manager 3) Other Business: Board Comment; Public Comment; Other business matters that may legally come before the board not known at the time of posting; Correspondence, and Announcements 4) Adjourn ======================================================================================== DOCUMENT : 2025-04-26-minutes-7146.txt BOARD : parks-commission DATE : 2025-04-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-04-26-minutes-7146.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04262025-7146 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Meeting Minutes April 26, 2025 TC Passios Gymnasium 1)A. Schiepers called the meeting to order at 10am. Present: A. Scheipers, C. Shapiro, K. Menard, C. Sullivan 2) Marshall Park Project Informational Presentation with Landscape Architect and Project Manager - Commission presented attached presentation. 3) C. Sullivan motioned to adjourn at 10:45am. K. Menard seconded. Passed 4-0 Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Tim Lawless, Member 960 Mass Ave. Lunenburg, MA 01462 978.582.4146 Parks@LunenburgMA.gov Scheipers Approved 7/30/25 ===PAGE 2=== Connecting Lunenburg Through A Shared Space Marshall Park Master Plan & Revitalization Project ===PAGE 3=== Project Discussion 1.WhyMarshall Park? 2.What Do We Get from This Project? 3.Proposed Scope Cost & How Do We Pay for It 4.Important Factors 5.Questions? ===PAGE 4=== 1. WhyMarshall Park?OPEN SPACE AND RECREATION PLAN 2019 to 2026|SECTION 8: GOALS AND OBJECTIVES Goal 1: Enhance and promote existing open space and recreation assets Objective 1.B: Master plan restoration and enhancement of key recreation resources Marshall Park: This resource was once the centerpiece of Lunenburg’s recreation and civic activities.Today, it mostly serves as baseball and softball fields for a limited portion of the year and serves a small segment of the town’s population.Thoughtful and coordinated revitalization of this unique resource could meet many identified town needs. A master plan should be developed to guide the revitalization of Marshall Park to maximize its use. ===PAGE 5=== Marshall Park Master Plan VisionGoal: to build a park that meets today’s needs, inspires tomorrow’s possibilities, and honors the rich history of our town. A shared outdoor space, connected with nature, history, and our town identity. Where Lunenburg residents of all ages and abilities come together for fun, fitness, and community. A community space that delivers the most value for the most residents, supports our schools and youth athletics, while fostering friendships, new connections, good health, and good times. ===PAGE 6=== Existing Conditions ===PAGE 7=== Specific Benefits Strengthens Schools: Renovation provides upgraded baseball and softball fields with improved facilities for middle and high school students. Supports Youth Sports: Improved facilities for Youth Ball League, offering a better environment for young athletes to play and grow. A Place for Young Families: An inclusive space featuring a universally accessible playground and picnic area, fostering outdoor fun and community connection. Supports Senior Health: ADA parking, accessible restrooms, and smooth walking paths for low-impact exercise. Maximum Financial Impact: Creates a multigenerational, multi-use space with one investment, benefiting all ages, abilities, and a variety of activities. Community: Space for community activities, pickleball, basketball and off-street walking. ===PAGE 8=== Summer 2019: Town accepted the current Open Space and Recreation Plan. May 2021: Town Meeting of $50,000 for the Marshall Park Master Plan. January - April 2022: Landscape architect firm, through public meetings, surveys, and community feedback, develops a Master Plan. November 2022: Town Meeting approves $184,000 for Master Plan Schematic Design. January 2023: Select Board allocates $1,000,000 ARPA funds for the project. June 2023: Schematic Design package delivered. Spring /Summer 2024: Owner's Project Manager (OPM) and Design Firm Hired. Fall 2024: Updated cost estimate based on schematic design revealed that Master Plan construction costs were prohibitive due to rising construction prices. December 2024 - March 2025: New implementation strategy and funding scope developed to align with financial feasibility, while meeting most of the Master Plan’s goals. May 2025: Town Meeting & Town Election votes to approve funding for the selected scope of the Master Plan. Project Timeline 2019 2019: Town accepted the current Open Space and Recreation Plan. May 2021: Town Meeting of $50,000 for the Marshall Park Master Plan. January - April 2022: Landscape architect firm, through public meetings, surveys, and community feedback, develops a Master Plan. November 2022: Town Meeting approves $184,000 for Master Plan Schematic Design. January 2023: Select Board allocates $1,000,000 ARPA funds for the project. June 2023: Schematic Design package delivered. Spring /Summer 2024: Owner's Project Manager (OPM) and Design Firm Hired. Fall 2024: Updated cost estimate based on schematic design revealed that Master Plan construction costs were prohibitive due to rising construction prices. December 2024 - March 2025: New implementation strategy and funding scope developed to align with financial feasibility, while meeting most of the Master Plan’s goals. May 2025: Town Meeting & Town Election votes to approve funding for the selected scope of the Master Plan. 202120252026 2024 20222023 OSRP approved by townMaster plan funded Master plan developed 25% Design funded in town meeting ARPA funding received 25% Design completed OPM hired LA hired 60% Design and updated estimate Town meetingMay December - March Spring June January December January - April May ===PAGE 9=== Marshall Park Master Plan ===PAGE 10=== Proposed Scope ===PAGE 11=== Costs for Construction DescriptionCost SoftCosts Professional Services Design Fees ‐ RDLA322,187 Owner's Project Manager ‐ Skanska351,320 Total‐ProfessionalServices673,507 Other Soft Costs: Permitting, Insurance, Utilities, Testing, Clerical134,024 Subtotal‐SoftCosts807,531 Contingency on Soft Costs 5%40,377 SoftCostsTotal847,908 DescriptionCost HardCosts DirectTradeCosts10,506,022 GCCosts GeneralConditions 1.5%157,590 InsuranceandBonds 1%106,636 Escalation 3.6%387,729 GCCostsTotal651,955 DesignContingency 10%1,115,798 Construction Cost12,273,775 Contingency on Hard Costs: 5%613,689 HardCostsTotal12,887,464 PROJECTTOTAL13,735,372 ===PAGE 12=== • $13,735,372 •Based on feedback from the Selectboard in Nov 2024 and in consultation with the current and previous Town Managers, the Parks Commission is proposinga debt exclusion borrowing to cover the construction cost of the proposed scope. •We would need a 2/3 votes at town meeting AND •A majority "Yes" vote on the town election ballot question Funding ===PAGE 13=== •Assuming an 18 Year Amortization of the Debt. •Roughly $0.46 per thousand of a home assessed value. •Example: For the Average Single-Family Home in Lunenburg with an estimatedassessed value of $504,937, the annual costwould be $231. •With the proposed scope, the tax impact would begin once principal payments start and remain steady each year until the loan is repaid. Early years may be lower while the project is still under construction. Estimated Tax Impact ===PAGE 14=== Selected for $1m grant in 2024 but couldn't meet the requirements in time and notified the state. Encouraged to reapply when the next round opens in early 2026. Selected for a $500K grant in 2024, but couldn’t meet the requirements in time and notified the state. Encouraged to reapply when the next round opens in late 2025. ParklandAcquisitions& RenovationsforCommunities (PARC)Grant LandandWater Conservation Fund GrantProgram(LWCF) MunicipalAmericanswith DisabilitiesActImprovement Upto$250K Playground, walkingpath,parking lot Upto$500Kforcommunities thatarelargerthan35,000 residentsorprojectswithmore than100parkingspaces.Cannot beappliedtosameproject features as the LWCFGrant. Up to$1 million forprojects thathavesignificantimpacton climateresiliency GRANTS AVAILABLE Applied for in 2024 but did notreceive. Next grant cycle shouldopen late 2025. ===PAGE 15=== Applied for in 2024 but did notreceive. Next grant cycle shouldopen late 2025. T-Mobile Hometown Grants AARP CommunityChallenge Mass Trails GrantMass MVP Grant Open to MVP Communities$25K We would apply for the Pickleball courts. Upto $50k for shovel ready projects that foster local connections. Up to 100k Grant opens again in early 2026. POSSIBLE GRANT OPPORTUNITIES Applications open quarterly. Grant opens again in early 2026 ===PAGE 16=== Maintenance CostsNew Maintenance ExpenseYearly Cost Mowing / String Trimming - year round17,000 Infield Mix Supply2,500 Mulching2,000 Plow Damage Repair2,500 Pavement / Walkway Maint2,000 Irrigation Maint / Repairs800 Net Maint & Yearly Setup500 Trash Collection & Labor3,500 FFE's Replacements2,500 New Maintenance Expense cont'dYearly Cost Fence Maintenance1,000 Stormwater Maint2,000 Bathroom Cleaning5,200 Misc Building Maint5,000 Play Structures & Surface Maint2,500 Electric600 Internet3,000 Sewer700 Total53,300 ===PAGE 17=== ScheduleActivityStartFinish Prep Final Design Package5/15/2509/30/25 Permitting7/15/2509/15/25 Bid Process Prep bid documents10/1/2510/10/25 Bid Period (assumes Ch. 30)10/13/2511/07/25 Bid Review and award11/10/2512/05/25 Construction Notice To Proceed12/8/25 Submittals and purchasing12/8/2503/06/26 Begin sitework3/9/26 Site construction3/9/265/31/27 Post-construction Contract closeout6/1/2707/30/27 Planting warranty6/1/2705/31/28 ===PAGE 18=== Town Elections Majority "Yes" Vote Saturday, May 17th- 7am - 5pm TCP Gymnasium - 1025 Mass Ave Next Step ===PAGE 19=== Thank You !! ===PAGE 20=== ===PAGE 21=== ===PAGE 22=== ===PAGE 23=== Marshall Park Master Plan ===PAGE 24=== Proposed Scope ===PAGE 25=== If a reduced funding scope is preferred, the only option is to complete Phase 1/2B This provides parking off of Mass Ave, the accessible playground, the basketball court and pickleball courts, and the restroom/concession stand pavilion It does not touch the ball fields , nor does it add parking off of Chestnut Street Total Cost: $6,460,691 Tax Impact: $0.22/thousand (Avg $111/yr) Possible Reduced Funding Scope ===PAGE 26=== As part of design development, the proposed funding scope has been divided into three Implementation Areas, each with distinct uses and construction requirements. Implementation Area 1 (Light Blue) Includes new recreational features: pickleball and basketball courts, a universal playground, walking paths, and a picnic area. Also includes infrastructure improvements: parking, stormwater management, and accessibility upgrades. Scope Details ===PAGE 27=== Implementation Area 2A (Light Green) Revitalizes baseball and softball facilities, including new fields, dugouts, announcer’s booth, spectator seating, accessibility upgrades to meet necessary regulations, along with emergency access for player safety. A new parking lot on Chestnut Street will provide easy wheelchair access to the ball fields and walking paths along the north side of the park. It will also address known public safety concerns from Chestnut Street residents and Public Safety. Scope Details ===PAGE 28=== Current Park Maintenance Current Maintenance ExpenseYearly Cost Mowing / String Trimming8,500.00 Weeding / Spray Treatment1,425.00 Turf & Plant Maintenance2,800.00 Spring Cleanup400.00 Fall Cleanup1,300.00 Pruning100.00 De-Thatching500.00 Aeration500.00 Infield Maintenance5,500.00 Water2,400.00 Total23,425.00 Other Maintenance Costs Overseeding: As Needed - Contracted Services Winterize Fields: Tarps & Labor Parks' budget Snow Shoveling (new): +- 500 per storm Snow Plowing Parking (new): Facilities Plow Route Gas / Propane (new): Unknown Cost *Please note that these totals are budget estimates and funds are not necessarily dedicated to Marshall Park or the line item shown, actual spending varies each year based off of current conditions & needs. ===PAGE 29=== Marshall Park Master Plan •Improved parking on Chestnut Street •Improved Mass Ave parking lot Mass Ave designated pedestrian access entrance •Basketball court and three pickleball courts •Pavilion area for concessions and shelter •New Restrooms Facilities •Accessible Playground •New 90' diamond & New Softball Field •Walking paths •Dog Park •Connection of main park area to Marshall Pond via 4' wide path to an overlook on the South-West side of the pond •Marshall Pond parking area, picnic area and pond overlook ======================================================================================== DOCUMENT : 2025-06-04-agenda-7246.txt BOARD : parks-commission DATE : 2025-06-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-06-04-agenda-7246.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06042025-7246 ======================================================================================== ===PAGE 1=== Town of Lunenburg - Park Commission Anita Scheipers, Chair Colleen Shapiro, Vice Chair Karin Menard, Clerk Chris Sullivan, Member Marianne Mascari, Member 960 Massachusetts Ave 508.439.7958 Lunenburg, MA 01462 AGENDA Wednesday – June 4, 2025 – 7:00 pm Ritter Building, Upper Conference Room - 960 Massachusetts Ave, Lunenburg, MA This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please note that an option for remote attendance and/or participation is not available for this meeting. The agenda lists all the topics which may be discussed at the meeting , and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1. Open meeting 2. Reorganization of the Commission for positions of Chair, V ice Chair and Clerk 3. Facilities Director Update 4. Recreation Director Update 5. Marshall Park Project: Next Steps - regarding septic system, status of design, future presentation of funding requests 6. Minutes for approval 7. Open Space Committee Representative Assignment 8. New Recording Clerk: Anthony Senesi 9. Chair Updates 10. Commission Member Updates 11. Upcoming Meeting Dates: 12. Other Business: Other business matters that may legally come before the board not known at the time of posting; Correspondence, Announcements and Public and Board Comment 13. Adjourn ======================================================================================== DOCUMENT : 2025-06-04-minutes-7246.txt BOARD : parks-commission DATE : 2025-06-04 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-06-04-minutes-7246.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06042025-7246 ======================================================================================== ===PAGE 1=== Park Commission Meeting Minutes Ritter Building, Upper Conference Room, 960 Massachusetts Ave. Wednesday, June 4, 2025 - 7:00 p.m. Members Present: Chair Anita Scheipers, Vice-Chair Colleen Shapiro, Clerk Karin Menard, Member Chris Sullivan, Member Marianne Mascari Members Absent: None Also Present: Facilities Director Chris Ruth, Recreation Director Angela Clement OPEN MEETING Chair Anita Scheipers called the meeting to order at 7:00 PM. Chair Anita Scheipers informed attendees that the meeting was being recorded and would be uploaded to YouTube after the meeting. She explained that the agenda listed topics that may be discussed, but not all items may be addressed, and other items not listed could be brought up as permitted by open meeting law. REORGANIZATION OF THE COMMISSION FOR POSITIONS OF CHAIR, VICE- CHAIR, AND CLERK C. Shapiro moved to nominate Karin Menard as the Chair of the Park Commission effective immediately. Seconded by C. Sullivan. Call for the vote: Five-aye. The motion passed unanimously (5-0-0). K. Menard moved to nominate Chris Sullivan as the Vice-Chair of the Park Commission effective immediately. Seconded by C. Sullivan. Call for the vote: Five-aye. The motion passed unanimously (5-0-0). K. Menard stated that the Park Commission does not need a Clerk because there is an incoming Recording Clerk to assist with its minutes. The Commission's consensus was not to move forward with nominating a Clerk. A. Scheipers handed the meeting over to K. Menard. FACILITIES DIRECTOR UPDATE Page of 17 Park Commission Meeting Minutes June 4, 2025 Town of Lunenburg Park Commission Karin Menard, Chair Chris Sullivan, Vice Chair Marianne Mascari, Member Anita Scheipers, Member Colleen Shapiro, Member 960 Mass Ave. Lunenburg, MA 01462 978.582.4146 Parks@LunenburgMA.gov ===PAGE 2=== Chris Ruth stated that a former resident purchased two benches for Veterans Park. C. Ruth stated that the benches that are currently installed were in memory of the former resident’s mother and one bench for his grandfather. C. Ruth stated that the resident has asked the Town to replace the wood on the benches and will pay for the repairs. C. Ruth stated that all six benches at the Park are deteriorating, and he estimates that the costs of repairing all the benches would be $1,500. C. Ruth stated that he recommends going with composite material instead of wood. C. Ruth presented the Commission with colors to choose from. A. Scheipers asked if the donation by the former resident would have to be approved by the Select Board. C. Ruth agreed that it would need to be approved by the Select Board. K. Menard stated that a high school senior volunteered recently to inventory all portions of Veterans Park. K. Menard stated that she will make sure to upload the files so that the Commission can view them in the future. The Commission informally decided on the Havana Gold color for the renovated benches at Veterans Park, which was presented to them by C. Ruth. C. Ruth stated that the Wallace Park merry-go-round was damaged by members of the public. C. Ruth stated that the condition of the merry-go-round was discussed on social media groups. He stated that he assessed the condition and did not find any safety issues or sharp edges. C. Ruth said that one of the handles has been stolen, and one of the handles is at DPW and will be welded back together. C. Ruth stated that a resident said that an accessible swing was removed five years ago. C. Ruth stated that replacing the two rails and the swing is going to cost $3,050.72, and the price will increase by July 1, 2025. K. Menard stated that she believes the entire structure should be removed due to safety issues and continued maintenance. C. Ruth stated that removing the entire structure would cost significantly more money than the proposed repairs, due to bringing in heavy equipment and demolition equipment to dismantle the concrete base. K. Menard suggested that an inexpensive security camera be installed to make sure that the equipment doesn’t get stolen or vandalized. C. Ruth stated that he would have to confirm the legality of the request. K. Menard asked what the funding source would be for the proposed repairs. Mr. Ruth said it would have to come from the revolving fund and that there are funds available. A. Scheipers moved to allocate $3,050.72 for the proposed equipment to repair the swing and the merry-go-round at Wallace Park. Seconded by C. Shapiro. Call for the vote: Five-aye. The motion passed unanimously (5-0-0). C. Ruth stated that he thought a company that was identified to do the Wallace Park tennis court renovation was on the State contract list. He stated that the vendor is not correctly listed on the State list. C. Ruth stated that the work must now go out to bid for procurement for three weeks. C. Ruth stated that the work is not expected to be completed by September, unless another Page of 27 Park Commission Meeting Minutes June 4, 2025 ===PAGE 3=== vendor has a lower bid. C. Ruth stated that the prior repair was not done correctly. K. Menard recommended routine inspections of the surface in the future. A. Clement stated that the courts could be restriped to allow for pickleball, but she recommends porta-potties by the court. A. Clement stated that programming could be run if the courts were used for pickleball. C. Ruth stated that if it were striped for pickleball, residents would have to bring their portable nets. K. Menard suggested that C. Ruth and A. Clement work with the Library to have pickleball equipment and nets loaned out to residents. C. Ruth suggested that signage could be made to state the availability of loaning out pickleball equipment at the Library. K. Menard suggested that the Ledger could be notified once the repairs are made to advertise the improvements. C. Sullivan asked if there could be any anticipated noise due to the proposed pickleball courts. C. Ruth didn’t foresee any issues and recommends that at least one basketball court be available for residents. C. Ruth proposed that both courts be striped for pickleball. C. Ruth recommends that if the Town organizes programming, one court would be available for non-programming use. A. Clement agreed with C. Ruth. C. Ruth stated that the original contractor, who was planning to handle the weeds at the Town Beach, was not working out. C. Ruth stated that the new plan is to use diver-assisted suction harvesting from a pontoon boat. C. Ruth stated that he is working with a consultant to start the permitting process. C. Ruth stated that the consultant will be in the water tomorrow to determine what weeds are present and what types of weeds are there. C. Ruth stated that the plan is to have three and a half days of a contractor vacuuming weeds and then reassessing to see if there are enough funds in the capital account to move forward with more work. C. Ruth stated that portions of the Town Beach may not be open while the work is occurring. C. Ruth stated that the permits are valid for five years. RECREATION DIRECTOR UPDATE A. Clement stated that the Town Beach will be open for swimming on June 23, 2025. She stated that there will be staff training from June 20th through June 22nd. A. Clement stated that Jared, the new Beach Director, has been part of the staff for several years. A. Clement stated that the lifeguarding staff is fully hired for the season. A. Clement stated that swimming lessons will occur one at a time due to only having one returning lifeguard who has done swimming lessons before. A. Clement stated that afternoon sessions are available, but have not received a lot of interest so far. A. Clement stated that swimming lessons will not begin until the week of June 30th. A. Clement stated that she will ask the Town Manager to send out an email notification to Town staff to advertise employee rates for beach use. K. Menard described the registration system, called My Rec, to M. Mascari. A. Clement stated that the first week of summer programming is the week of June 23rd, and it’s almost fully enrolled for Snapology. K. Menard asked about there being a gap in programming Page of 37 Park Commission Meeting Minutes June 4, 2025 ===PAGE 4=== between Snapology and Soccer camp from 12:00 – 12:30 p.m. A. Clement stated that she is willing to watch the children doing both activities and walk the campers over to the next program at 12:30 p.m. A. Clement stated that multi-sport programming is also available. A. Clement stated that due to the vacancy in the building, additional Fall programming can occur now that there is more space. K. Menard recommended to A. Clement that she apply for funding through the Lunenburg Cultural Council. C. Sullivan thanked A. Clement for her efforts in organizing the Lunenburg Vendor Fair. MARSHALL PARK PROJECT: NEXT STEPS – REGARDING SEPTIC SYSTEM, STATUS OF DESIGN, FUTURE PRESENTATION OF FUNDING REQUESTS A. Scheipers had a conversation with the Town Manager after the May Town Meeting in terms of continuing design work for Marshall Park. A. Scheipers stated that the Town Manager said that the Commission should spend down any remaining allocated funding to finalize design plans. A. Scheipers contacted Skanska and RDLA requesting an estimate of a full and small design for Marshall Park. Mr. Ruth stated that the current Board of Health may be willing to allow for sewer connections at Marshall Park. Mr. Ruth stated that it may free up additional funds; however, he said that for the full bathroom installation, it would require additional funding. Mr. Ruth stated that some of the currently allocated funds are ARPA funds and must be spent down. A. Scheipers stated that she determined that there is just under $100,000 left that was appropriated for Marshall Park. A. Scheipers stated that she had conversations with representatives from Skanska and RDLA, and they did not believe it would make sense to pursue adding a bathroom facility because it would cause a lot of redesigning that may need to be done. A. Scheipers stated that Skanska and RDLA estimated that a new updated plan could be done with the remaining appropriated funds and aim for the smaller project (Phase 1+). A. Scheipers stated that the Town Manager encouraged the Commission to bring forward Phase 1+ to the Fall Town Meeting. A. Scheipers described Phase 1+ as major improvements, including bringing utilities in from Massachusetts Avenue, creating a larger parking and driveway entrance, adding basketball and pickleball courts, adding an ADA accessible playground, and adding a pavilion/concession stand facility. A. Scheipers, K. Menard, and C. Shapiro agreed that if the Town Manager believes bringing Phase 1+ to Fall Town Meeting is the correct strategy, they would support it. C. Sullivan stated that he believed the phased approach is too piecemeal. The Commission discussed what occurred at the May Town Meeting and the Marshall Park article not passing. K. Menard stated that due to the override vote, the Marshall Park article may not have had enough support during the Town Meeting. K. Menard stated that it may be challenging to justify bringing the entire project back Page of 47 Park Commission Meeting Minutes June 4, 2025 ===PAGE 5=== to Town Meeting in the Fall, and that a phased approach may be better. C. Sullivan stated that he believes it could make sense to bring forth both Phase 1+ and the full project to the future Town Meeting and prioritize Phase 1+ as the first article being presented. A. Scheipers stated that it may not be legally possible. K. Menard stated that she is concerned with bringing Phase 1+ to Fall Town Meeting and having to wait for the debt exclusion ballot question for the project in May 2026. A. Scheipers stated that the Commission should ask the Town Manager to produce a strategy to fund Phase 1+ or the entire project. C. Sullivan stated that he is concerned with the phased approach, because Phase 1+ does not address any renovations to the baseball/softball fields. C. Sullivan stated that the fields will continue to significantly flood. A. Scheipers stated that the fields are a smaller user group and that Phase 1+ addresses more user groups and increases access and parking to the existing facilities. The Commission decided to speak with members of Skanska and RDLA to discuss strategies to either bring Phase 1+ to Fall Town Meeting or wait to bring the full project to either Fall Town Meeting or May Town Meeting in 2026. K. Menard stated that she and A. Scheipers have been meeting with representatives from Skanska and RDLA periodically to discuss the project. A. Scheipers stated that she is willing to let other Commissioners be responsible for meeting with the representatives. K. Menard stated that her term expires in less than a year. She stated that she recommends another Board member to take her place, to meet with the representatives consistently. C. Sullivan stated that he is willing to meet with the representatives and to take the place of A. Scheipers. A. Scheipers stated that she won’t be attending the design team meetings anymore, but will be available for assistance with the financial portion of the project. A. Scheipers said she will communicate with the design team and will tell them the Commission agrees to spend down the remaining funds on the design plans. A. Scheipers stated that she will reach out to the Finance Director to make sure there are enough funds through ARPA. K. Menard stated that organizers of the skate park at Marshall Park have asked to present their 3D Model to the Parks Commission at a future meeting. MINUTES FOR APPROV AL K. Menard tabled the approval of the meeting minutes until the next meeting. OPEN SPACE COMMITTEE REPRESENTATIVE ASSIGNMENT K. Menard stated that a former Commissioner was the Open Space Committee representative; she stated that there is now a vacancy, and it must be appointed by the Commission. Page of 57 Park Commission Meeting Minutes June 4, 2025 ===PAGE 6=== K. Menard moved to appoint Colleen Shapiro as the Park Commission representative for the Open Space Committee, effective immediately. Seconded by A. Scheipers. Call for the vote: Five-aye. The motion passed unanimously (5-0-0). NEW RECORDING CLERK: ANTHONY SENESI K. Menard stated that Anthony Senesi was recently appointed by the Select Board to be the Park Commission Recording Clerk/Secretary. CHAIR UPDATES K. Menard recommended that the Park Commission have a meeting with the representatives of the skate park to discuss the 3D models and renderings. The Commission informally agreed. K. Menard recommended that the Park Commission have a meeting with the Town Manager to discuss in-depth the financials of the Recreation Department and the Facilities Department because of the small source of revenue that is being generated and the large amount of funding being spent. A. Scheipers agrees that the Town Manager should be invited to discuss the financial situation of the Recreation Department. K. Menard stated that she believed hiring a full-time Recreation Director would assist with having the Recreation Department be entirely self-funded and self-sufficient regarding revenue. A. Scheipers stated that she sent out a survey to surrounding communities regarding their fee structure for recreation programming and received a 30% response rate. K. Menard stated that she recommends meeting with the Town Manager and Finance Director as early as August to determine program fee rates. C. Sullivan stated that the Commission should vote on the new rates to give enough time for user groups to advertise and adjust. COMMISSION MEMBER UPDATES No updates. No public comments. UPCOMING MEETING DATES The Commission is meeting next on July 30, 2025. The Commission will meet on August 20, 2025. OTHER BUSINESS None. ADJOURNMENT Page of 67 Park Commission Meeting Minutes June 4, 2025 ===PAGE 7=== C. Sullivan moved to adjourn. Seconded by C. Shapiro. Call for the vote: Five-aye. The motion passed unanimously (5-0-0). Meeting adjourned at 8:45 P.M. Respectfully Submitted, Anthony Senesi, Recording Clerk These Minutes were reviewed and approved by the Park Commission on: Wednesday ______ Member ____made the Motion to Approve the minutes of June 4, 2025. Seconded by Member ____. Call for the Vote: Five-aye. Motion Passed unanimously (5-0-0) Page of 77 Park Commission Meeting Minutes June 4, 2025 ======================================================================================== DOCUMENT : 2025-07-30-agenda-7327.txt BOARD : parks-commission DATE : 2025-07-30 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-07-30-agenda-7327.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_07302025-7327 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Agenda Ritter Building - Lower Meeting Room Wednesday, July 30, 2025 7:00pm In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in- person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/87250986359, or from a telephone, dial the toll-free number (888) 475- 4499 and enter Meeting ID: 872 5098 6359. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting, and are those reasonably anticipated by the Chair. V otes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1)Open Meeting 2)Board & Public Comment 3)Facilities Director Update 4)Recreation Director Update 5)Lunenburg Skate Park - Presentation and updates from Skate Park 6)Marshall Park - review, discussion and decisions on next steps 7)Capital Planning - discussion on Capital Planning items 8)Parks User Fees - discussion and information on current user fees and future user fee adjustments 9)Chair Updates 10) Open Space committee updates 11) Approval of minutes 12) Upcoming Meeting Dates 13) Other Business 1)Matters that may legally come before the Commission not known at the time of posting 2)Correspondence and Announcements 3)Board and Public Comments 14) Adjourn Karin Menard, Chair Chris Sullivan, Vice Chair Marianne Mascari, Member Anita Scheipers, Member Colleen Shapiro, Member 960 Mass Ave. Lunenburg, MA 01462 978.582.4146 Parks@LunenburgMA.gov ======================================================================================== DOCUMENT : 2025-07-30-minutes-7327.txt BOARD : parks-commission DATE : 2025-07-30 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-07-30-minutes-7327.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_07302025-7327 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Karin Menard, Chair 978.582.4146 Chris Sullivan, Vice Chair 960 Massachusetts Ave Marianne Mascari, Member Lunenburg, MA 01462 Colleen Shapiro, Member Anita Schiepers, Member MINUTES Wednesday, July 30, 2025 Members Present: Chair Karin Menard, Vice-Chair Chris Sullivan, Member Anita Scheipers Members Absent: Member Colleen Shapiro, Member Marianne Mascari Also Present: Facilities Director Chris Ruth (via Zoom), Recreation Director Angela Clement (via Zoom), Select Board Member Glenn McLeod OPEN MEETING Chair K. Menard called the meeting to order at 7:00 PM. K. Menard informed attendees that the meeting was being recorded and would be uploaded to YouTube after the meeting. She explained that the agenda listed topics that may be discussed, but not all items may be addressed, and other items not listed could be brought up as permitted by open meeting law. BOARD & PUBLIC COMMENT None. FACILITIES DIRECTOR UPDATE Facilities Director C. Ruth provided an update. C. Ruth stated that the bids for the resurfacing of the Wallace tennis courts are due back on Monday, August 4, 2025. C. Ruth noted that the original contractor thought they were on the State’s bid list; however, paperwork was missing, so the Town had to put the project out to bid. C. Ruth stated that the original contractor can still bid on the project. C. Ruth stated that the Lake Whalom weed treatment project is on the Conservation Commission’s agenda for their August 19, 2025, meeting. C. Ruth suggested that K. Menard attend the meeting. K. Menard stated that she plans to attend the meeting. Page of 18 Park Commission Meeting Minutes July 30, 2025 ===PAGE 2=== C. Ruth stated that there was vehicular damage at Wallace Park. C. Ruth stated that a vehicle drove through a fence and the toddler play structure at the Wallace Park playground. K. Menard stated that a neighbor contacted C. Ruth regarding the damage. K. Menard stated that the damaged playground structure was removed. C. Ruth stated that existing mulch had to be removed and refilled with new mulch due to broken glass from the vehicle. C. Ruth stated he is working with the Town’s insurance company to file a claim. C. Sullivan stated that the vehicle’s driver has been in contact with the Police. C. Ruth stated that it appears to have been an accident. K. Menard asked C. Ruth if the merry-go-round at Wallace Park and the two-person swing had been replaced. C. Ruth stated that the items discussed at the prior Commission meeting were replaced at Wallace Park. RECREATION DIRECTOR UPDATE Recreation Director A. Clement provided an update. A. Clement stated that the Town Beach has been busy since the opening of the season. A. Clement stated that she has identified some ways to streamline check-in at the beach. A. Clement stated that the card reader still requires inputting the address of the user and other information. A. Clement stated that she will be looking into different systems that streamline the process for next summer. A. Clement stated that the swimming lessons have gone well so far. A. Clement stated that the new afternoon sessions aren’t as busy as the morning sessions; however, she said that they have been a good alternative for some parents and guardians. A. Clement stated that all sessions have sold out for sessions 1, 2, and 3. A. Clement stated that she would recommend hiring an additional lifeguard for the 2026 season. A. Clement stated that there have been staff scheduling issues this summer. A. Clement stated that due to staff shortages, the Town Beach will be closed this Sunday, August 3, 2025. A. Clement stated that on July 21, 2025, the Town Beach was closed due to staffing shortages. A. Clement stated that the target date for closing swimming at Town Beach will be August 23, 2025, due to lifeguards going back to school/college. A. Clement stated that the last summer youth program is next week. A. Clement stated that she is currently planning Fall 2025 programming. A. Clement stated that she does not have finalized dates yet. A. Clement stated that there will be more painting nights with The Painted Goat. A. Clement stated that the STEM program will occur. A. Clement stated that she has been talking to Good Pickin’ Farm and will continue the ‘books and bunnies’ program. Page of 28 Park Commission Meeting Minutes July 30, 2025 ===PAGE 3=== A. Clement stated that the pickleball program will occur on more dates. A. Clement stated that the pickleball program will end depending on the weather; she stated that mid-late October is what she’s projecting as the end of the program for the year. She stated that there will be a beginner program and an intermediate level program. K. Menard stated that she will send A. Clement the Cultural Council grant information that is due in September or October. C. Sullivan asked A. Clement that when there are future lifeguard staffing shortages, could the Town hire per-diem lifeguards. A. Clement stated that it is a good idea and will investigate. A. Clement stated that this staffing shortage issue is due to staff only being able to work less than 40 hours, and due to the new afternoon swimming lessons. A. Clement stated that Jared, the manager at the Town Beach, has been well organized this year. MARSHALL PARK PROJECT: REVIEW, DISCUSSION AND DECISIONS ON NEXT STEPS K. Menard stated that there is currently $13,000 allocated in ARPA funds for the Marshall Park Project. K. Menard stated that if the Park Commission doesn’t expend the funds by December 31, 2025, the funds will be returned to the Federal government. K. Menard stated that there is $97,000 remaining to be expended to get the Marshall Park Project to the 75% design level. K. Menard stated that she and C. Sullivan had a meeting with Tom Doolittle and Ray Dunit. K. Menard stated that expending $13,000 would not provide the Town with substantial deliverables. A. Scheipers stated that she would recommend that the Commission expend the $13,000 remaining to design and plan for the smaller Phase 1+ Marshall Park Project. C. Sullivan stated that he believes the Commission should move forward with the complete design and project. C. Sullivan stated that he is conflicted with presenting Phase 1+ separately. C. Sullivan said that passing the full project is cost-effective and addresses all the issues that Marshall Park has. C. Sullivan stated that Phase 2 addresses parking on Chestnut Street and the drainage issues at the baseball and softball fields. C. Sullivan stated that he believes the Commission should continue to spend down the $97,000 to get the design of the project as complete as possible. K. Menard described what occurred at the May 2025 Annual Town Meeting in regard to how the meeting and discussion were moderated. K. Menard stated that there was no opportunity to present a smaller project at the Town Meeting. K. Menard stated that she is concerned with the timing of when to bring the project back to Town Meeting, due to extenuating circumstances, such as a potential Proposition 2 ½ Override and other large-scale Town projects. Page of 38 Park Commission Meeting Minutes July 30, 2025 ===PAGE 4=== K. Menard asked G. McLeod what his thoughts were about the timing of bringing the project forward at an upcoming Town Meeting. G. McLeod stated that consistent community outreach regarding the project is key. G. McLeod described significant financial constraints in regard to the Ritter Memorial Building, Town Hall, TC Passios, PFAS regulations, and the School Department. A. Scheipers stated that she believes that Phase 1+ addresses significant issues and could be brought to Town Meeting separately from the entire project. A. Scheipers stated that Phase 1+ is more than preparing for Phase 2. C. Sullivan stated that he agrees with A. Scheipers. C. Sullivan stated that the entire project addresses stormwater drainage issues. K. Menard stated that she believes that it is too soon to bring the project Fall Special Town Meeting due to the outreach and engagement necessary to complete the project. K. Menard stated that she believes that the Park Commission should bring the project to the Fall Special Town Meeting in 2026. C. Sullivan stated that the decision and outcome of the Tri-Board meetings may have an impact on his decision to bring the project to the Annual Town Meeting. A. Scheipers stated that the Park Commission doesn’t have to decide to bring forward the article for the May Town Meeting right now. The Commission’s unofficial consensus was not to bring forward the Marshall Park Project to the Fall Special Town Meeting due to concerns about bringing the article back too quickly, after it didn’t pass initially. K. Menard stated that she and C. Sullivan will contact the design firm to continue spending down the $97,000, including the $13,000 left of ARPA funds. LUNENBURG SKATE PARK – PRESENTATION AND UPDATES FROM SKATE PARK Anthony Caiozzo presented the Commission with a 3D physical rendering of the proposed Lunenburg Skate Park. A. Caiozzo stated that the organizers of the skate park are now engaging with a bonding agent who will bond the entire project. A. Caiozzo stated that all components will be wrapped into a single bond. A. Caiozzo stated that the plan is to break ground in Spring 2026 with a 90-day build. A. Caiozzo stated that the Lunenburg Skate Park project was initially planned in tandem with the Marshall Park project redesign. K. Menard asked A. Caiozzo about the impact of stormwater drainage on the Skate Park project. A. Caiozzo stated that he would need to ask Gregory Roy for information regarding the drainage that would need to be addressed. A. Scheipers recalled from preliminary discussions about the Lunenburg Skate Park project that there wouldn’t be significant drainage work that needed to be done, in comparison to the Phase 1 Page of 48 Park Commission Meeting Minutes July 30, 2025 ===PAGE 5=== Marshall Park Project. A. Caiozzo stated that he believed it would not be wise for the Lunenburg Skate Park project to complete drainage work for it to have to be eventually modified due to the Marshall Park Project. A. Scheipers stated that the Park Commission wanted G. Roy to speak with the engineer at RDLA to make sure drainage was coordinated properly. A. Caiozzo stated that an initial conversation occurred; however, he would need to speak with G. Roy regarding the outcome of the conversation. A. Caiozzo stated that the target fundraising goal is $372,000. A. Caiozzo stated that they had reached 91% of their fundraising goal. A. Caiozzo stated that they hope to have a contract signed with the builder by Labor Day. A. A. Scheipers stated that the agreement with the Commission and the organizers of the Skate Park has expired. K. Menard stated that the Board will vote to grant an extension of the agreement at the next meeting. K. Menard said that she will confirm the language of the motion for the Commission to vote on. K. Menard stated that she would check in with G. Roy. CAPITAL PLANNING – DISCUSSION ON CAPITAL PLANNING ITEMS K. Menard stated that she called C. Ruth last week. K. Menard reminded the Commission that the Capital Planning Committee will meet in November and December of this year to discuss requests. C. Ruth stated that the McNally Park Master Plan is on the capital improvement list. C. Ruth stated that the Northfield Park Master Plan is currently a placeholder. K. Menard asked if the treatment of lake weeds would be included. C. Ruth stated that the Commission received funds for a pilot program last year, and he would recommend waiting to see if the pilot program is successful before requesting additional funds. K. Menard recalled that there were two weed treatment requests, and one of them did not get funded last year. K. Menard suggested including resurfacing and releveling at Fitzgerald Park. C. Ruth suggested including the Powell Field dugouts. K. Menard stated that the dugouts are single-use structures, and she is concerned about that being considered for funding. K. Menard stated that she made a list of potential capital improvement projects. C. Ruth stated that he would add his suggestions to the list. K. Menard stated that she would recommend pausing any requests for McNally and Northfield because the priority is still Marshall Park. K. Menard stated that if the proposed master plans for McNally and Northfield were funded, she believes the Commission wouldn’t have the bandwidth for those plans. K. Menard stated that fencing should be considered due to winter snowmobile activities that could damage the resurfacing work. Page of 58 Park Commission Meeting Minutes July 30, 2025 ===PAGE 6=== K. Menard stated that Veterans Memorial Park needs a clean-up effort. K. Menard stated she does not know if a request works within the threshold of capital improvement requests. C. Ruth recommends that the Park Commission advocate for additional funds within the operating budget to address the maintenance issues of Veterans Memorial Park. C. Ruth stated that for the FY27 operating budget, he is requesting an additional $10,000. C. Ruth stated that he will send over his list of potential capital improvement requests. C. Ruth stated that the Town Manager suggested better utilization of the left side of the Town Beach. C. Ruth stated that the Town Manager suggested that residents could rent a kayak or canoe, or a place to store their kayak/canoe for a fee. C. Sullivan stated that he believes the Commission should work on identifying uses and solutions to Northfield Park. C. Ruth suggested that a survey be done of the Park to understand the land and topography. PARKS USER FEES DISCUSSION AND INFORMATION ON CURRENT USER FEES AND FUTURE USE FEE ADJUSTMENTS K. Menard stated that she had a meeting with C. Ruth and the Town Manager regarding user fees. K. Menard asked C. Ruth to provide the Commission with the cost of the current contracts for maintenance. K. Menard stated that the Town far exceeds the number of mowings that are included in the contract. C. Sullivan requested the actual number of mowings and weeding. K. Menard presented the Commission with what the School Department charges for the use of their fields by the hour. K. Menard stated that the School Department significantly increased their rates this year. K. Menard stated that there were 148 residents in the youth baseball program, and they reserved the fields from April 3rd through June 30th. K. Menard stated that they reserved five fields seven days a week. K. Menard stated that the Town doesn’t know when the fields are free during that time frame and cannot offer the fields to any other groups because of how it is currently scheduled. K. Menard presented the Commission with the comparison between the School and Town field user fees. C. Sullivan stated that he reached out to neighboring communities and received a response from the Town of Groton, which is determining their new fee structure. C. Sullivan stated that the Town of Clinton doesn’t charge for town or youth sports, but schedules the fields hourly. K. Menard stated that the Town of Townsend leases fields to user groups, and the groups maintain the fields themselves. K. Menard stated that she is not recommending increasing the fees based on the total amount of maintenance to the fields. K. Menard stated that it is unfair for a user group to have the Town increase fees without significant advanced notice. K. Menard stated that she recommends that Page of 68 Park Commission Meeting Minutes July 30, 2025 ===PAGE 7=== there be fine-tuning of some of the policies in regard to scheduling the fields. K. Menard stated that the Commission may need to request more information regarding the number of participants for the youth baseball program. A. Scheipers recommended that the forms be updated to collect accurate information from the user groups. K. Menard suggested that she could meet with A. Clement and update the forms to capture more information. C. Sullivan stated that he will reach out to the youth baseball program to get more information regarding their program. K. Menard stated that she would send C. Sullivan what she initially sent to the youth baseball program. CHAIR UPDATES K. Menard stated that the Commission received a concern from a resident regarding dogs at McNally Field. K. Menard stated that the resident spoke to the dog owner about there being no dogs allowed at McNally Field. K. Menard stated that the resident said that the dog owner was dismissive. K. Menard stated that there is signage posted at the Field, as well as a Park Commission policy. K. Menard stated that she reached out to the Town Manager regarding the enforcement of the policy. K. Menard stated that the enforcement is non-criminal and that a Town employee or Park Commissioner could be designated as the enforcement agent. K. Menard stated she is awaiting a response from the Town Manager, who brought the issue up to Town Counsel. K. Menard stated that Town Counsel is having open office hours next month, and that she plans to discuss the issue with Adam Costa. K. Menard informed the Park Commission that the Montachusett Regional Planning Commission (MRPC) and the Massachusetts Department of Outdoor Recreation (MDOR) asked the Commission for permission to catalogue and photograph the Town’s outdoor recreation resources for a Statewide database. The Commission agreed to allow them to catalogue the Town’s outdoor resources. OPEN SPACE COMMITTEE UPDATES None. APPROV AL OF MINUTES A. Scheipers stated that her name is misspelled several times in the June 4, 2025, minutes. C. Sullivan stated that he said flood instead of floor on page 5 of the June 4, 2025 minutes. The amendments were accepted by the Commission. Page of 78 Park Commission Meeting Minutes July 30, 2025 ===PAGE 8=== A. Scheipers moved to approve March 26, 2025, April 9, 2025, April 26, 2025, and June 4, 2025, amended minutes. Seconded by C. Sullivan. Call for the vote: Three-aye. The motion passed unanimously (3-0-0). UPCOMING MEETING DATES The Commission stated that their next meeting will be tentatively on August 20, 2025. OTHER BUSINESS None. ADJOURNMENT A. Scheipers moved to adjourn. Seconded by C. Sullivan. Call for the vote: Three-aye. The motion passed unanimously (3-0-0). Meeting adjourned at 8:32 P.M. Respectfully Submitted, Anthony Senesi, Recording Clerk These Minutes were reviewed and approved by the Park Commission on: Wednesday ______ Member ____made the Motion to Approve the minutes of July 30, 2025. Seconded by Member ____. Call for the Vote: Five-aye. Motion Passed unanimously (5-0-0) Page of 88 Park Commission Meeting Minutes July 30, 2025 ======================================================================================== DOCUMENT : 2025-09-24-agenda-7417.txt BOARD : parks-commission DATE : 2025-09-24 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-09-24-agenda-7417.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09242025-7417 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Karin Menard, Chair 978.582.4146 Chris Sullivan, Vice Chair 960 Massachusetts Ave Marianne Mascari, Member Lunenburg, MA 01462 Colleen Shapiro, Member Anita Schiepers, Member Agenda Ritter Building - Lower Meeting Room Wednesday, September 24, 2025 7:00pm In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in- person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https:// us02web.zoom.us/j/7663167607?omn=81552003204 , or from a telephone, dial the toll-free number (888) 475- 4499 and enter Meeting ID: 766 316 7607. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting, and are those reasonably anticipated by the Chair. V otes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1) Open Meeting 2) Board & Public Comment 3) The Club - request to use Lunenburg Town Beach on November 29, 2025 for their Polar Plunge fundraiser. 4) Capital Plan - prioritize project list 5) Marshall Park Project- general updates and RDLA and Skanska contract vote. 6) Town of Lunenburg Master Plan - review and complete document provided by Master Planning Committee 7) Dog Policy Violation - discussion and vote on non criminal disposition for violation of dog regulations by Lynne Palazzi and Shari Letarte, 280 Whalom Rd., Lunenburg, at McNally Park. 8) Chair and Facilities Director Updates 9) Open Space committee updates 10) Approval of minutes 11) Upcoming Meeting Dates 12) Other Business matters that may legally come before the Commission not known at the time of posting. 13) Correspondence and Announcements 14) Board and Public Comments 15) Adjourn ======================================================================================== DOCUMENT : 2025-10-22-agenda-7468.txt BOARD : parks-commission DATE : 2025-10-22 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-10-22-agenda-7468.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10222025-7468 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Karin Menard, Chair 978.582.4146 Chris Sullivan, Vice Chair 960 Massachusetts Ave Marianne Mascari, Member Lunenburg, MA 01462 Colleen Shapiro, Member Anita Schiepers, Member Revised Agenda Ritter Building - Lower Meeting Room Wednesday, October 22, 2025 7:00pm In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in- person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https:// us02web.zoom.us/j/7663167607?omn=84539107853 , or from a telephone, dial the toll-free number (888) 475- 4499 and enter Meeting ID: 766 316 7607. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting, and are those reasonably anticipated by the Chair. V otes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1.Open Meeting 2.Board & Public Comment 3.Facilities Director Updates 4.Skate Park - discussion with Skate Park group regarding expired contract and steps to move forward including potential votes. 5.Marshall Park Project- general updates and discussion on remaining funds. 6.Chair Updates 7.Open Space committee updates 8.Approval of minutes 9.Upcoming Meeting Dates 10.Other Business matters that may legally come before the Commission not known at the time of posting. 11. Correspondence and Announcements 12. Board and Public Comments 13. Adjourn ======================================================================================== DOCUMENT : 2025-10-27-agenda-7480.txt BOARD : parks-commission DATE : 2025-10-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-10-27-agenda-7480.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10272025-7480 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Karin Menard, Chair 978.582.4146 Chris Sullivan, Vice Chair 960 Massachusetts Ave Marianne Mascari, Member Lunenburg, MA 01462 Colleen Shapiro, Member Anita Schiepers, Member Agenda Ritter Building - Lower Meeting Room Monday, October 27, 2025 3:00pm In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in- person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https:// us02web.zoom.us/j/7663167607?omn=82807980968 , or from a telephone, dial the toll-free number (888) 475- 4499 and enter Meeting ID: 766 316 7607. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting, and are those reasonably anticipated by the Chair. V otes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1.Open Meeting 2.Discussion and potential votes regarding the Skate Park project, including contract requirements, project scope, and related agreements with the Skate Park group. 3.Other Business matters that may legally come before the Commission not known at the time of posting. 4. Board and Public Comments 5. Adjourn ======================================================================================== DOCUMENT : 2025-10-27-minutes-7480.txt BOARD : parks-commission DATE : 2025-10-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-10-27-minutes-7480.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10272025-7480 ======================================================================================== ===PAGE 1=== Lunenburg Park Commission October 27, 2025 page of 31 Town of Lunenburg Park Commission Karin Menard, Chair 978.582.4146 Chris Sullivan, Vice Chair 960 Massachusetts Ave Marianne Mascari, Member Lunenburg, MA 01462 Colleen Shapiro, Member Anita Schiepers, Member Minutes Ritter Building - Lower Meeting Room Monday, October 27, 2025 Attendance: Karin Menard, Chris Sullivan, Marianne Mascari, Colleen Shapiro, Facilities Director Chris Ruth. Guests: Anthony Caiozzo and Greg Roy (Lunenburg Skate Park) 1)Open Meeting K. Menard opened the meeting at 3:10pm. Group was advised that there was an issue with Zoom and we would not be available online. 2) Skate Park Project K. Menard explained that at last week’s meeting there were questions about bond requirements and stormwater basins, but the people who had those answers weren’t present, so they were meeting today. K. Menard said she had gone back to Chris Ruth last week and asked him to weigh in on the bond. C. Ruth said it’s hard to come up with a number for restoration without knowing at what point in the process it may be triggered. He said that if the town ends up handling the restoration, prevailing wage becomes a factor that must be considered. He added that he thought it could become a public relations nightmare if the project is not completed and has to be removed. K. Menard restated her position from last week that the original agreement called for a performance bond, which would ensure the project’s completion if the group ran out of money. She agreed with C. Ruth that this situation has the potential for public relations consequences that need to be considered. She also added that a restoration bond wound’t restore to what it looks like today as they need to do tree removal to build the park. C. Shapiro said that people donated expecting a skate park—not to have it demolished if the skate group runs out of money. K. Menard asked if the $100,000 amount mentioned at the last meeting took prevailing wage into consideration. A. Caiozzo said it did and that he had reached out to at least five contractors who provided estimates ranging from $20,000 to $50,000. C. Ruth thought that sounded low. C. Ruth asked if they had looked into other types of bonding. ===PAGE 2=== Lunenburg Park Commission October 27, 2025 page of 32 A. Caiozzo explained that there are two parts to the bonding: the first, around $220,000, would cover the builder and fall to the builder; the second would cover everything else, including the in-kind donations, and that portion would fall under the skate park group—which, he said, is unattainable. K. Menard asked how the stormwater basin fits into the project. C. Ruth also asked about the legal and permitting logistics related to the stormwater basins. G. Roy said that if the project isn’t finished, they would likely submit a minor amendment to the Order of Conditions showing a grass area instead of the skate park, and then request a certificate of compliance. G. Roy explained that the drainage for the Marshall Park project and the skate park were designed to complement each other, but if only the skate park is built, a smaller drainage area would be needed. If the Marshall Park project moves forward later, the drainage area could simply be expanded. Conversely, if the Marshall Park construction starts before the skate park, the current drainage design would already be large enough for the whole area. C. Ruth asked if there was anything anticipated that could cause the project to fail, such as ledge. G. Roy said that ledge is very much on their radar, is accounted for in their plan, and that contractors are aware of it. A. Caiozzo added that all work involving ledge removal is being donated, so there would be no additional cost if they encounter issues. G. Roy said the contractors have been given a schedule of tasks, including rock removal. He added that the contractors donating their time would provide site work and excavation, while the skate park group would handle trucking. C. Sullivan said that if the choice was between doing the project or not doing it at all, he would prefer to see it proceed—even if it required a restoration bond. C. Shapiro said she would prefer a bond that guarantees completion but acknowledged that a restoration bond might need to be considered if it’s the only option. K. Menard said she would not support a restoration bond. She emphasized that it would be in the town’s best interest to have a bond ensuring project completion. She noted that future projects could lose community support if the skate park is started, runs out of money, and then has to be removed— especially since the town’s park facilities have been under scrutiny for years. She added that while the skate park is technically a private project, some residents may not realize that distinction. Menard also referenced the Turf Field project, which lacked a completion bond; when that group ran out of money, the town had to cover the remaining costs. She said allowing a restoration bond now would mean failing to learn from that experience. M. Mascari asked how quickly a decision would need to be made regarding whether to finish building or restore the site. G. Roy said that executing bonds takes time and can be quite messy. A. Caiozzo noted that no builder would want to come in, take over where another builder left off, or warranty the work. K. Menard said that would be a risk worth taking, as it would not make it a town responsibility. M. Mascari asked if any state earmarks were available. A. Caiozzo said they had already explored that option but found none. K. Menard pointed out that accepting state or federal funds could change the project’s classification from private to public. M. Mascari asked where the Town Manager got the figures used to justify the $1.5 million bond amount. K. Menard said she researched nearby communities that had recently built or planned to build skate parks and used those figures for comparison. She told A. Caiozzo that if he disagreed with those numbers, he was welcome to provide alternative estimates. A. Caiozzo said he and the skate park group would meet to brainstorm additional ideas for securing a completion bond or similar solution. ===PAGE 3=== Lunenburg Park Commission October 27, 2025 page of 33 The Commission said they are always happy to meet with the group and hope a path forward can be found. 3. Other Business matters that may legally come before the Commission not known at the time of Posting. - none 4. Board and Public Comment Chris Sullivan mentioned he had received communication from Teen Center about having a fire feature at their Polar Plunge in November. K. Menard told him as long as they got permission from the Fire Chief it won’t be an issue. 5. Adjournment C. Shapiro motioned and C. Sullivan seconded to adorn at 3:59pm. ======================================================================================== DOCUMENT : 2025-12-17-agenda-7570.txt BOARD : parks-commission DATE : 2025-12-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/parks-commission/2025-12-17-agenda-7570.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12172025-7570 ======================================================================================== ===PAGE 1=== Town of Lunenburg Park Commission Karin Menard, Chair 978.582.4146 Chris Sullivan, Vice Chair 960 Massachusetts Ave Marianne Mascari, Member Lunenburg, MA 01462 Colleen Shapiro, Member Vacant, Member Agenda Ritter Building - Lower Meeting Room Wednesday, December 17, 2025 7:00pm In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and it will be broadcasted over Lunenburg Public Access channel and uploaded to the LunenburgAccess YouTube channel. This meeting will be held in-person at the location provided on this notice. Members of the public are welcome to attend this in- person meeting. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person vs. virtual attendance accordingly. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https:// us02web.zoom.us/j/2878544906?omn=81997522003 , or from a telephone, dial the toll-free number (888) 475- 4499 and enter Meeting ID: 287 854 4906. If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting, and are those reasonably anticipated by the Chair. V otes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. 1.Open Meeting 2.Board & Public Comment 3.Facilities Director Updates 4.Fitzgerald Field and Beach House signage - discussion on replace and/or repair current signage. 5.Skate Park updates and discussion on next steps and updates on Right of Entry agreement (may include votes). 6.Marshall Park - discussion and decision on next steps 7.General Policy and Form Discussion - prioritize what needs to be created and or edited. 8.Chair Updates 9.Open Space committee updates 10.Approval of minutes 11.Upcoming Meeting Dates 12.Other Business matters that may legally come before the Commission not known at the time of posting. 13.Correspondence and Announcements 14.Board and Public Comments 15. Adjourn